Completely Automated

CLIENT CASE CEGELEC

Completely automated

Suivo decreased the stress of our employees, both in the ofﬁce and on the construction sites. Checkin@Suivo has also opened up possibilities to automate our payroll in the future. Founded: 1989 Industry: Construction Locations: Zwijndrecht, Erembodegem, Gosselies

In 2010, the Cegelec business units joined VINCI Energies and thus bring their expertise in automation, instrumentation and control, climate and electrical engineering.

Within VINCI Energies, the Cegelec business units offer a major proportion of the group’s expertise and provide technological services for companies and public authorities. From design to multi-technical maintenance, these business units cover a wide variety of business lines and their teams support customers’ ambitious projects from start to ﬁnish. www.cegelec.com CLIENT CASE CEGELEC

Challenge Solution Check-in-at-work Widespread integration

On 1 October 2014 the mandatory Checkin@Suivo allows for a simple attendance registration on construction attendance registration both in the sites, the so-called "checkinatwork", was vehicle and on the construction site. launched. From then on, in order to be Employees can register with a badge compliant with this new legislation, reader in the vehicle which is linked in construction companies need to report advance to the site in question. Suivo the times their employees are working has been Cegelec’s partner since 2010; on a daily basis. Benny Vandevenne, the application traces Cegelec’s fleet of COO at Cegelec in Zwijndrecht, says: 550 utilitarian vehicles and automatically "We were worried we needed to employ registers when a company vehicle enters additional administrative personnel and the site area. The site lead automatically would have an increased error rate. receives a report which allows him to That’s why we chose to automate our validate who checked in and who didn’t. checkinatwork." The registered data are then automatically passed on to the National This new tool needed to meet a number Social Security Office (RSZ). of demands. First of all, it had to be implemented in a very short period of Employees who use other transportation time. Then, it also needed to be user- to reach the site can use the site friendly for all employees. Moreover, terminals to register. The information is everyone needed to be able to use the transmitted from the yerminal to Suivo tool; employees who are able to register and then to the NSSO’s checkinatwork. . in their company vehicle as well as With everything done automatically, employees who use public transport, there is no chance of errors which is their motorcycle or their bicycle to reach comforting as the fines can start to the construction site. accumulate quickly. We wanted a zero chance of making mistakes when “registering 500 employees for the new attendance registration.

Benny Vandevenne COO CLIENT CASE CEGELEC

Substantial cost reduction

Suivo was able to offer Cegelec a solution in a very short period of time with a single system for the 500 employees in their 4 company branches. By using the registration tool Checkin@Suivo, Cegelec saves a considerable head count as manual input of the 20,000 registrations per month would cost them 2 extra employees. In addition to this substantial cost reduction, the automated registration also brings the chances of errors to zero. If the attendance registration is not done correctly, the ﬁnes can go from €60 to €6,000.

In the future Cegelec wants to take things even further. On top of the attendance registration they want to use the application for a complete time registration: the employees clock-in when they leave at home, when they arrive at the construction site, when they start to work, when they leave the site and when they arrive home. By integrating these data into Cegelec’s SAP ERP system, the information can be used for remuneration, activity costing … Results ✓ User-friendly tool

✓ One single solution for all mobile employees ✓ No mistakes introducing employee attendance ✓ Decrease of administration costs ✓ Future-proof: integrations with e.g. SAP