Queen Mary University of London PhD Induction

February 2020 A brief history of QMUL

QMUL has its roots in 4 historic London Colleges:

• Queen Mary College (founded 1887) • Westfield College (founded 1882) • St Bartholomew’s Hospital (founded 1123) • The London Hospital (founded 1740) A brief history of QMUL

Queen Mary College dates back to the opening of the People's Palace on Mile End Road in 1887.

People’s Palace founded as part of a Victorian drive to improve the social and educational conditions of the people of the East End.

These foundations are evident today • QMUL UK’s 1st Living Wage Campus • Champions public engagement, and research that makes a contribution to both the international research community and local people • Support of local schools St. Paul’s Way Trust and Drapers’ Multi-Academy Trust • Seeks to foster a vibrant but inclusive research community A brief history of QMUL • Queen Mary was admitted to the University of London in 1915 • In 1989, merged with Westfield College to become Queen Mary and Westfield College (QMW) • Westfield College was founded in 1882, and was the first University of London College to admit women • In 1995, St Bartholomew’s Hospital (founded 1123) and The Royal London Hospital (founded 1740) merged, and joined Queen Mary to form the Faculty of Medicine and Dentistry – so creating Queen Mary University of London as we know it today So where are we now? • ca. 26,000 students - including ca. 2000 PhD students - and ca. 4500 staff • Working in 3 Faculties: Humanities and Social Sciences, Science and Engineering, and the School of Medicine and Dentistry • Across 5 campuses: at Mile End, Whitechapel, Charterhouse Square, West Smithfield, and Lincoln’s Inn Fields • Also one of the world’s 20 most international universities – with students from 162 different countries, and 35% of staff born outside of the UK • International teaching in China (BUPT and Nanchang) and Paris (LLM). A Research Intensive University • 8 Nobel Prize winners • £144m annual research income • In top 100 of World’s Universities, THE world rankings • – placing us in top 0.1% of universities globally • Ranked 9th in the UK for quality of research in 2014 • Research Excellence Framework (REF) • Top 10 in the UK for a number of subjects including : Drama, Geography, English, Electrical Engineering, Linguistic, and Medicine • A member of the Russell Group of research intensive universities Internal Organisation • Humanities and Social Sciences - Business and Management, Economics and Finance, English and Drama, Geography, History, Languages, Linguistics and Film, Law, Politics and International Relations

• Science and Engineering - Biological and Chemical Sciences, Physics and Astronomy, Electronic Engineering and Computer Science, Engineering and Materials Science, Mathematical Sciences

• School of Medicine and Dentistry - Blizard Institute, Barts Cancer Institute, Institute of Dentistry, Institute of Health Sciences Education, William Harvey Research Institute, Wolfson Institute of Preventive Medicine Internal Organisation

Also home to more than 50 Research Centres – ranging from the Centre for the Study of the History of Emotions in HSS, the Antennas and Electromagnetics Research Group in Science and Engineering, to the Centre for Experimental Cancer Medicine in the School of Medicine and Dentistry And …7 Research Council Doctoral Training Centres: ESRC London Social Science (with Goldsmith’s College) The London Interdisciplinary Social Science Doctoral Training Partnership (DTP) (with KCL and IC) EPSRC Centre for Doctoral Training in Media and Arts Technology NERC Doctoral Training Partnership (with Birkbeck, Brunel, KCL, Royal Holloway and UCL) BBSRC LIDO Doctoral Training Partnership (with Birkbeck, KCL, LSHTM, UCL, RVC) AHRC London Arts and Humanities Partnership (with KCL and UCL) STFC Centre for Data Intensive Science (with Southampton, Sussex, Portsmouth and OU) So what does all that mean for me? • You are not alone! • You will work very closely with your supervisor • You will be part of a lively and supportive graduate community in your School, Research Group or Research Centre

• You are also a member of an incredibly rich intellectual environment that stretches across QMUL – embrace it! • Many of the best ideas in research come from ‘left field’ – from conversations with people working on other projects, and in other fields: seek out those conversations

• You are also a member of Queen Mary’s Doctoral College QMUL Doctoral College The Doctoral College oversees the admission, training and development, academic progression and award of degrees for all of Queen Mary’s PhD students

We are here to support you and help you make the most of the opportunities Queen Mary has to offer: making sure the wide range of activities that go in to successful research connect up Meet the team:

Dr Eram Rizvi Prof Adrian Armstrong Dr Paul Allen Zi Parker Dep Dean S&E Dep Dean HSS Dep Dean SMD Manager Director

Training Opportunities “The product that the PhD researcher creates is … not the thesis (vital though that is to their subject area through the creation of original knowledge): No, the product of their study is the development of themselves”. Sir Gareth Roberts 2002 • 2 Forms of training • Research training necessary to conduct your research: e.g. specialist methods, laboratory techniques • Researcher (or Personal and Professional Development) training necessary to develop as a researcher : e.g. how to win funding, how to complete an ethics application, advice on publishing

• Delivered through 5 routes: • Schools and Institutes – research training courses; many also have bespoke researcher training tailored to your discipline (e.g. how to publish in History) • Research Council Doctoral Training Centres – specialist research training courses, some researcher development activities • External Training Provision – specialist research training as necessary e.g. LTCC, can apply for funding to cover costs • Researcher Development – highly developed, researcher development programme tailored to the different needs of Year 1, 2 and 3 students • Doctoral College – researcher development training organised around ‘cohort events’ (Year 1 Networking; Year 2 Public Engagement, Year 3 Employment), GradFest and other events Leading to a Queen Mary Diploma in Researcher Development when 210 training points have been accrued Year 1 PhD Induction – 5th February 2020 – Morning Session Time Location Activity Presenter 09:30-9:50 Foyer, Rotblat Registration Building 10:00-10:10 G02, Rotblat Welcome to QMUL Dr Paul Allen Building Opportunities for Development 10:15-10:25 Overview of training at QMUL Dr Paul Allen 10:25-10:30 The Doctoral College Zi Parker 10:30-10:45 The Researcher Development Programme and the Points-Based System Fryni Panayidou 10:45-10:50 The Research Degrees Office Mary Childs 10:50-11:00 Equality and Diversity Zi Parker 11:00-11:25 Foyer, Rotblat Coffee and Networking Building 11:25-11:30 G02, Rotblat Careers Fryni Panayidou 11:30-11:35 Building Library Sarah Molloy 11:35-11:40 Internal Funding Opportunities Dr Paul Allen 11:40-11:45 Public Engagement Natt Day 11:45-11:50 The Language Centre Alan Hart 11:50-11:55 IT Services Pinal Patel 11:55-12:00 IT Research Andrew Cooper 12:00-12:05 Ethics Approval Hazel Covill 12.05-12.10 Intellectual Property Ben Golland 12:10-12:15 Widening Participation Gideon Woldeslassie / Sally Moore 12:15-12:20 Welfare Advice and Counselling Support Kevin Halon 12:20-12:30 PGR Rep and NUS Megan Annetts & Nazia Uddin Year 1 PhD Induction – 5th February 2020 – Afternoon Session Your induction pack can be downloaded at: www.qmul.ac.uk/doctoralcollege/ 12:30-14:00 TheShield 2 Lunch and Information Fair

14:00-15:00 Break-out sessions • Science and Engineering: G02, Rotblat Building Dr Eram Rizvi (S&E) 15:00-15:45 • Medicine and Dentistry: BCI Boardroom, Old Anatomy Dr Paul Allen (SMD) • G02, Rotblat Building Building Professor Adrian Armstrong • BCI Boardroom, Old • Humanities and Social Science: G09, Rotblat Building (HSS) Anatomy Building • G09, Rotblat Building Researcher Integrity Workshop

Faculty Workshops: The PhD Process

15:45-16:15 Foyer, Rotblat Building Coffee and Networking

16:15-17:00 G02, Rotblat Building Meet the Team and Q&A Dr Eram Rizvi (S&E) Dr Paul Allen (SMD) Professor Adrian Armstrong (HSS) and Current PhD Students

The Doctoral College The Team • Zi • Doctoral College Manager • Looks after PhD students • Works with academics on projects around funding, marketing, recruitment, student satisfaction. • Can be found in Graduate Centre 2.08

• Nancy • Doctoral College Administrator • Works with Zi & DC Team • Deals with initial student enquiries. • Looks after DC events! (Like This one!) We also work with:

• Careers • Research Degrees Office • Academic Development • International Office • Public Engagement • Principal’s Office • Education Development • Library Services • Student Services • Advice and Counselling • QM Students Union • Schools and Institutes • Business Development • Equality & Diversity Team

Other Universities & Other People! Information!

• Emails about events & training!

• DCBlog – this is where we put information about all the events across London for PhD students! https://www.qmul.ac.uk/doctoralcollege/about-us/blog/ • DC Twitter @QMUL_DC #QMULPhD Funding!

• Postgraduate Research Fund • Dr Paul Allen will cover this at 11:45 • Doctoral College Initiative Fund • Dr Paul Allen will cover this at 11:45 • Graduate Festival Fund • £400 for PhD students to run an event during the annual Graduate Festival! Fun! • Graduate Festival • 2020 – 20th to 30th April • 3Minute-Thesis • An opportunity to present your research in 3 minutes. • PhD Show Off • A comedy night (with training) for PhD students to talk about their research! • Cohort Events • Year 1 Cohort event on networking – 9th June 2020 • PGTips • Tips and tricks for getting on in your PhD 3 simple things for better Wellbeing

1) TALK TO PEOPLE – “no man is an island”…”no PhD student is alone” 2) YOU ARE ENTITLED TO ANNUAL LEAVE – 30 days a year + QMUL Closure days + Bank Holidays • You must arrange annual leave with your PhD supervisor BEFORE YOU GO! 3) WORK LIFE BALANCE IS IMPORTANT – what do you do outside of your research? PRES

• Postgraduate Research Experience Survey • In 2019:

• 81%of PhD students are ‘satisfied’ or ‘very satisfied’ with their PhD experience at QMUL (up 3% since the last survey). • 85% of PhD students are ‘satisfied’ or ‘very satisfied’ with their PhD supervision at QMUL (up 5% since the last survey). • 85% of PhD students are ‘satisfied’ or ‘very satisfied’ with the PhD Research Skills training available at QMUL. (up 10% since the last survey).

We are ALWAYS working to improve our scores on PRES and respond to student feedback. In the coming months you will start to see the areas in which we have been working through both school/institute action plans and our institutional action plan. Other QMUL things you should know about!

We have: • A bar for PGR students & staff (2nd floor Queens’ Building!) • 2 Common rooms (1st floor Queens’ Building & 7th Floor Graduate Centre) • A Gym! (Cheap for students!) • A great Students Union • Libraries, labs, research facilities – all of which you’ll find out more about today!

The PhD Researcher Development Programme & the Points-Based System

Dr Fryni Panayidou Researcher Development Adviser (PGRs) [email protected] http://bit.ly/resdevqmul What is a PhD?

• A deep, specific education in a discipline

• Research training leading to a professional research qualification A “professional researcher”

• Carries out research!

• Attends conferences • Networks and is part of the community • Presents their work • Writes papers/articles/books A “professional researcher”

• Carries out research!

• Attends conferences • Networks and is part of the community • Presents their work • Writes papers/articles/books

• These are all important parts of the PhD process  Your PhD should help you develop the skills required What skills are we talking about?

• Research skills • To help you get your PhD • To make you an effective researcher • To help in a future research career • To help in any other career • For life in general! What skills are we talking about?

Researcher Development Framework

www.vitae.ac.uk/rdf Skills development – How? PhD – Research Activities

Critiquing Literature Ideas Thinking Field Work

Searches Experiments

Writing Analysis Argument Simulations PhD – Other Related Activities

Demonstrating Teaching

Getting funding

Public Presenting Engagement Mentoring

Conferences Researcher Development Courses & Workshops

• Starting your PhD, Project / Time Management • Critical Thinking, Reading Analytically • Writing Abstracts / your Thesis • Presenting your Research / Poster • Introduction to Statistics and R / LaTeX • Assertive communication • Building resilience, Stress Reduction • …and many more. www.cpdbookings.qmul.ac.uk

Other Researcher Development support & events Other Researcher Development support & events Other Researcher Development support & events Other QMUL departments

• Research training in your School or Institute! • Doctoral College • Language Centre • Library • Thinking Writing • Careers • Advice & Counselling External events & courses

www.vitae.ac.uk www.bl.uk

• Professional bodies • Other institutions • Other DTPs

Skills development – How?

• Research & related activities • Researcher Development workshops & events • Other QMUL departments • External events & courses • Teaching opportunities/training • Other... Skills development – What’s expected?

• 2 weeks (70 hours) per year • Research Council & QM guidelines

• Keep a record of training & development • Needs to be included with reports • On-line database to help with this (Skills Points System)

• Be responsible for your own development • But talk to your supervisor about it • Talk to me! The Skills Points System (SPS)

• Web-based database - https://webapps2.is.qmul.ac.uk/sps/ • Use college ID to log in • Researcher Development & Doctoral College activities from booking system are uploaded automatically (e.g. Induction) • You can claim other activities The Skills Points System (SPS)

• Web-based database - https://webapps2.is.qmul.ac.uk/sps/ • Use college ID to log in • Researcher Development & Doctoral College activities from booking system are uploaded automatically (e.g. Induction) • You can claim other activities

• Target is 210 points by submission • Will receive QM Diploma of Researcher Development Domain A Knowledge and intellectual abilities: 60

Domain B Personal effectiveness: 20

Domain C Research governance and organisation: 15

Domain D Engagement, influence and impact: 30

Total target: 210

Under Help on SPS: • step-by-step guide on claiming various types of activities (‘How to use the SPS’) • a list of activities that are uploaded automatically with points

Help with the SPS database

• Contact me for an appointment: [email protected]

• Researcher Development webpages http://bit.ly/resdevqmul http://bit.ly/resdevqmul Support Group for PhD Students http://bit.ly/PhDSupportGroup Support Group for PhD Students http://bit.ly/PhDSupportGroup

• PhDs supporting each other • Isolation • Motivation • Supervisory relationship • Confidence, … etc • 8 weeks

• Thursdays, 12:00-13:30 20-30 April 2020 Events by PhD students for PhD students

£500 to propose and run an event!

Apply: www.bit.ly/Gradfest2020 Deadline: 20 February Any Questions?

[email protected]

Research Degrees Office

The Research Degrees Office (RDO) is the central administrative office for all students on research degree programmes: PhD, MD(Res), DClinDent. We:

1. Provide your research student enquiry service 2. Work with Schools/Institutes to support you throughout your research studies 3. Organise scholarship payments to funded students 4. Confirm doctoral student loan applications 5. Manage student records, enrolment, annual re-enrolment and issue student cards 6. Manage requests to suspend studies and the examinations process 7. Advise on the Academic Regulations and Code of Practice for Research Degree Programmes 8. Confirmation of student status – look out for your Student Status Letter in your Gradintelligence account Contact details

www.arcs.qmul.ac.uk

Follow the Research Degrees link for contact details and opening times

Visit us in the Graduate Centre, room GC213, Mile End Campus. Open hours: 10.00 a.m. to 4.00 p.m. Monday to Friday

Equality & Diversity Zi Parker Gender balance at PGR level

• SMD – 2018/19, 61% Female Students • S&E – 2018/19, 36% Female Students • HSS - 2018/19, 58% Female Students

SMD 61% 39%

S&E 36% 64%

HSS 58% 42%

%Female %Male Home/International student population.

NON EU 590

EU-NON UK 286

UK 888

0 100 200 300 400 500 600 700 800 900 1,000 The Glass Cliff: The Glass Cliff:

Graph A. Female:Male Ratio

1 0.9 0.8 0.7 0.6 Female/male academic 0.5 and research staff ratio 0.4 0.3 by grade and year.

Female:Male Ratio Female:Male 0.2 0.1 0 4 5 6 7 8 Grade 2009/10 2010/11 2011/12 Athena Swan A quick draw task: • Imagine and draw someone who has a Chemistry PhD. • What is their favourite TV programme? What do they like doing in their spare time? • Give this imaginary person a name.

• Imagine and draw someone who has an English Literature PhD. • What is their favourite TV programme? What do they like doing in their spare time? • Give this imaginary person a name. My Drawings:

• Someone with a Chemistry PhD:

• Name: Dave • Favourite TV Programme: Dr Who • Likes: Rugby and Real Ale (and Self- Assembled Conjugated Polymers!) My Drawings:

• Someone with an English Literature PhD:

• Name: Cassandra • Favourite TV Programme: The Great British Bake Off • Likes: Books and Period Dramas (and thinks Mary Wollstonecraft rocks.) What does this mean for you?

• The Doctoral College monitors all PhD applications and acceptances to try and promote gender equality across all three faculties. • All PhD supervisory staff are trained in Equality and Diversity issues and all staff are encouraged to go on unconscious bias training. • QMUL is an Athena Swan Silver institution. • QMUL has 7 Athena Swan Awards and 1 Gender Equality mark. • QMUL endeavours to give 6 weeks notice of meetings and events that are held out of core hours (10am – 4pm) to allow those with caring responsibilities to attend.

Careers & Enterprise support for PhDs Dedicated support for PhD researchers

Dr Tracy Bussoli Andrea Cox 78 Research

79 Career options

Transferable Skills

Expert Research Skills

Subject Knowledge

Knowledge of HE sector

You

80 3 key messages…

1. Explore your options for your next step throughout your PhD

2. Say YES to opportunities

3. We’re here to help! www.careers.qmul.ac.uk/researchers 81 82 Careers workshops designed for researchers

• How do I decide what I want to do? • Career options for roles beyond academia • Planning for an academic career • LinkedIn secrets for Researchers • How to start your own business • Networking for introverts • CVs / interview skills workshops

Search ‘careers’ on www.cpdbookings.qmul.ac.uk83 Exemplar employer events

• Roles in Research and R&D • Managing an Academic Career • Careers in Charities • Careers in Consultancy • Becoming a Patent Attorney • Routes into Teaching • Careers in Data Science Search ‘careers’ on • Life as a Publisher www.cpdbookings.qmul.ac.uk84 Dedicated career guidance and coaching for PhD researchers

One-to-one career coaching

• Explore career options • Identify your strengths and gaps • Should I stay or should I go? • Is self-employment for me? • CV check • Job and fellowship applications check • Interview practice

Call 0207 882 8533 or visit us in WG3, Queens’ 85Building 86 87

Library Services Sarah Molloy Head of Library Research Support Services & Resources

• Archives • Rare books and special collections • Electronic and print study collections • Information Literacy • Buildings and reading rooms • Open access, licencing, copyright More information

• https://library.qmul.ac.uk • /archives • /research • http://qmplus.qmul.ac.uk/course/view.php?id=4359 • [email protected] • [email protected]

Funding - PGRF • Students may have access to a personal Research Training Support Grant provided by the their funder • Students may also apply for money from the Queen Mary Postgraduate Research Fund • Students may apply for a maximum of £2000 for fieldwork, international research networking, or accessing training, facilities or equipment not available in the UK. A maximum application of £1,000 has been agreed for presenting at an international conference/research meeting. • Students should show evidence of having attempted to secure funding from elsewhere before applying to the fund • Students must make a clear case as to why the activity is central to their research and/or career development, and of attempts to secure value for money • Applications must be supported by their Principal Supervisor and DGS/DoR • Applications can be made 3 times a year – on 1st October, 1st February and 1st June • Applications are considered by the PGRF Panel • More information can be found at: www.qmul.ac.uk/doctoralcollege/phd-students/funding/pgrf/ Funding - DCIF • Students may also apply for money from the Queen Mary Doctoral College Initiative Fund, which aims to stimulate innovative new activities driven by the College’s doctoral students and postdoctoral researchers which will enhance the research experience, intellectual and/or professional development of the College’s wider doctoral and postdoctoral community. • Students may apply for a minimum of £100 and maximum of £1000 in any one year • The Fund supports new initiatives, the costs of which cannot be borne by Institute/School funds alone, set up by, and primarily provided for, QMUL doctoral students and/or postdocs. Applications to fund existing activities will not be considered. • Applications must be supported by the students’ School/Institute • Applications can be made 3 times a year – on 1st October, 1st February and 1st June • Applications are considered by the DCIF Panel • More information can be found at: www.qmul.ac.uk/doctoralcollege/phd-students/funding/dcif/

The Centre for Public Engagement

. Advice surgeries . Small grants . Large grants . Engaging Topics . Regular training sessions . Engagement and Enterprise Awards . Promotion, information and opportunities The Centre for Public Engagement

• Sign up to our newsletter and find out more: www.qmul.ac.uk/publicengagement • Email us: [email protected] • Twitter: @EngageQM

Public Engagement Masterclass Tuesday 31 March 2020 10am-1pm, Scape 0.15

English Language and Study Skills (ELSS) Insessionals

Dr Saima Sherazi The Language Centre Queen Mary, University of London When are these modules offered?

Semester 1 - Enrolment begins in the first week of term 21st September 2020 Classes commence in the 2nd week of the term in the w/c 28th September for 10 weeks Semester 2 - You can enrol around 1st December 2020 and registration will resume after the holidays on 6th January 2021 Classes commence on 18th January 2021 and continue for ten weeks, omitting Reading Week Insessional English Modules 2020-21 Academic Writing modules Principles of Academic Writing 1 and 2: 10-week modules on all aspects of writing Structuring Arguments and Avoiding Plagiarism (10 weeks) Two 5-week modules on: The process of writing & Very Popular Preparing for your first assignment Reading for Writing modules English through Literature Reading and Writing Critically (10 weeks) Grammar & Syntax Grammar in Context 1 and 2: 10-week modules on all aspects of grammar Proofreading and Editing: 5-week focusing on accuracy Expand Your Vocabulary (5 weeks) Listening and Speaking in English English in Social Settings 1 and 2: 10-week module Three 5/6 week modules Improve Your Listening and Speaking: English Pronunciation Skills (5 weeks) Effective Presentation Skills: 5-week module Very Popular Effective Participation in Seminars: 5- week module Academic Listening: 5-week module Research Writing Workshop (for PhD students) – offered in Semester 1 & 2

http://language-centre.sllf.qmul.ac.uk/in-sessionals/ New Modules in 2020/21

EAL6200 Intercultural Communication in the Global Workplace EAL6201 Professional Writing for the Global Workplace NEW in 2021 Technical Writing for the Global Workplace Data Driven Vocabulary Building Skills Points from Insessional Modules: More information available on the Doctoral college website

Code Title Total points A B C D

EAL4621 Principles of Academic Writing 1 20 143 3 EAL4622 Principles of Academic Writing 2 20 143 3 EAL4720 Expand your Vocabulary in English 10 7 3 20 20 EAL4710 Reading and Writing Critically EAL4630 Structuring arguments and Avoiding plagiarism 20 12 3 3 2

EAL7620 The Process of Writing 10 3 4 3 ELS007 Research Writing Workshop 20 14 3 3

EAL3671 English in Social Settings 1 20 4 12 4 EAL3672 English in Social Settings 2 20 4 12 4 EAL4640 Academic Listening 10 62 2 EAL4650 Effective Presentation Skills 10 24 4 10 24 4 EAL4660 Effective Participation in Seminars EAL4690 From Reading to Writing 20 105 5 EAL4700 English through Literature 20 105 5 EAL4731 Grammar in Context 1 20 105 5 EAL4732 Grammar in Context 2 20 105 5 EAL4740 Proofreading and Editing Skills 10 5 2.5 2.5 EAL7620 Research Writing Workshops

• This is a 10 week module • Starts in the second week of the semester • Class meets every week for 2 hours • First 7 weeks devoted to aspects of writing and awareness building of the process of writing a dissertation • The last three weeks focus on individual writing surgeries • Additional Tutorials can be booked throughout the year after attending this course Class times for EAL 7620 Research Writing Workshops

Classes for Semester 2 are running have started and in Semester 1 start in w/c 28th September 2020 Semester 1 Monday 12:00 - 14:00 HSS Tuesday 12:00 - 14:00 SMD Wednesday 11:00 -13:00 HSS Thursday 14:00 - 16:00 S&E Semester 2

EAL7620 Research Writing Workshop Gp E HSS Monday 16:00 02:00Graduate Ctr: GC203 EAL7620 Research Writing Workshop Gp F SMD Tuesday 14:00 02:00Graduate Ctr: GC603 EAL7620 Research Writing Workshop Gp G SE Friday 14:00 02:00Graduate Ctr: GC603 EAL7620 Research Writing Workshop Gp H - Physics Wednesday 14:00 02:00Graduate Ctr: GC105 More Information & contact?

Dr Saima N. Sherazi  Language Centre’s Website: Room 1.26 Francis Bancroft Building http://www.qmul.ac.uk/sllf/language Email: [email protected] -centre/ Or  Insessionals web page: Email: Admin: [email protected] http://www.qmul.ac.uk/sllf/language Room 1.40 Arts One Building -centre/in-sessionals/  Leaflets and Brochures from Arts One Room 1.40

IT Services IT Services for PhD Students and TAs

Pinal Patel, IT Service Desk Team Leader Service Desk is the 1st point of call for all ITS related enquiries

1. 2. 3. 4. CHAT Raise a ticket online Send an email Call us or visit

Best for: Best for: Best for: Visit its.qmul.ac.uk and click . Requesting a Service – request . When a response or support . Reporting a Problem – on the IT Live Chat icon for new hardware/software, is not required straight away something isn’t working, setting up a new account, forgotten password, lost files, issuing and amending accounts . Where you want to support a slow Wi-Fi etc. query with visual evidence – Why? e.g. screen grab Why?

. You have a record of your Why? . Multi-skilled team enquiry . Over 55% issues resolved . You can track progress . Takes time for emails to be during first call . You can provide detail processed . We can ask questions . May not have enough . We can agree next steps with How information to decide you straight away if further servicedesk.qmul.ac.uk support/action needed support required . Remote access to your PC How servicedesk.qmul.ac.uk Phone: 020 7882 8888 or ext. 8888 Live Chat: its.qmul.ac.uk

24 hours a day, 7 days a week, 365 days

DURING WORKING HOURS OUT OF HOURS: WORKING FROM HOME | OVERSEAS . Monday to Friday, 8am to 5pm: . Out of hours: QMUL Service Desk for all types of IT . General advice and help: related enquiries . Password advice • In Person, Mon-Fri 8am to 5.45pm . Wi-Fi (Eduroam) connection Service Desk issues Room W209, Queens’ Building . Audio-visual advice . Log in assistance IT Services

its.qmul.ac.uk Check for service updates status.its.qmul.ac.uk

Visit the Service Catalogue

. Getting tips and advice . Setting up email . Getting the most out of Outlook . Resolving a problem . Accessing QMPlus and MyQMUL . Change your password Self-Help pages its.qmul.ac.uk/help

24/7 online help where you will find useful tools and guidance about managing your systems and devices, and to help you resolve common IT problems yourself. Employed by Queen Mary? You need a staff account

Student IT systems Staff IT systems

. Account automatically closes at . Created at point of recruitment end of your programme . Not linked to student account . Access to MySIS as Student only . Access to MySIS as a member of . Contact IT Service Desk to retain staff email account when transferring . Access to MyHR for payslips, from student to staff member timesheets and booking leave

The onus is on YOU to manage the two accounts Password Management

Register for Self-Service Password Reset (SSPR)

SSPR allows you to manage your password at any time and from anywhere without the need to contact the Service Desk.

Register a personal email address and/or a mobile number. Information on the service and short “how to” video clips are online

its.qmul.ac.uk/password

ITS Research

Andrew Cooper, School of Medicine and Dentistry Kaptan Miah, Humanities and Social Science Alem Million, Science and Engineering ITS Research

Manage and Support

• Apocrita: 300+ node and 5500 core High Performance Compute (HPC) cluster that can substantially reduce the time taken to compute problems by running analyses in parallel or breaking them up into pieces. • https://docs.hpc.qmul.ac.uk ITS Research

Small Team

• Research Software Engineers (RSE), • Networks Experts, • Storage Experts, • HPC System Admin, • IT Research Consultants. ITS Research Consultants x 3

• Many funding bodies have made a Data Management Plan (DMP) a mandatory requirement for research grant applications - also called 'Data Management & Sharing Plan’ (Wellcome); ‘Technical Plan’ (AHRC); etc. • Provide advice on IT costing, clarify technical and application requirements, suggest available services and provide guidance for researchers with their DMP application. Data Management Life Cycle

• Research and data are inseparably linked. The word data means "known facts" or more specifically: “Information collected to be examined and considered and used to help decision-making, or information in an electronic format that can be stored and used by a computer.” • A good research data management plan aims to make sure that ALL your data is available both during and following your research. • Data Creation: What data • Data Processing: How will are you producing? you manage the information photographs, audio, video once it has been created or recordings, text, source code. received? Your data can grow Identify the point of origin! quickly from a few MBs to GBs or even TBs

• Data Reuse: What are the • Data Analysis: How will you latest legal requirements? use the data collected? Are GDPR, Art. 17. Right to be there any restrictions on forgotten! combining the data? Do I need a software licence?

• Data Preservation: What are • Data Access: How will you the specific expectations on move your data? how long data is stored? How .zip/compress, encryption, will you backup you data? passwords. Large data volumes are hard to share! Useful Links

• For specific IT research data management questions: [email protected] • For more details about ITS Research: its.qmul.ac.uk/its-research/ • For queries regarding research data management: [email protected] • Or visit the QMUL library website: library.qmul.ac.uk/research/research-data-management/

Research Ethics Definition of Research

• Research is a systematic investigation which is carried out with the aim of developing or contributing to generalised knowledge

• In relation to human participants, this knowledge is obtained by way of the participant providing information, or performing actions in response to requests or interventions by the researchers. What is ethical behaviour in the context of research?

• Ethical behaviour is an action which is carried out with due care to the welfare, rights and wishes of others.

• In relation to research this means that all studies must be carried out with honesty, integrity and due care to participants. HRA Decision Tool

• Please complete the HRA toolkit: http://www.hra-decisiontools.org.uk/research/ to confirm the status of your project. This is an important distinction because the management of research or service evaluation are very different.

• Also complete the HRA toolkit to check if your project will require NHS REC approval: http://www.hra-decisiontools.org.uk/ethics/index.html Types of Ethical Review

• NHS Research Contact: Research Governance: [email protected] Web: http://www.jrmo.org.uk/about-us/contact-us/#4 Phone: 020 7882 5998 • General College Research Contact: Hazel Covill: [email protected] Web: http://www.jrmo.org.uk/about-us/contact-us/#4 or Intranet: http://connected.qmul.ac.uk/governance/research/ethics-of-research-committee/ Phone: 020 7882 7915/6947 • Fast-Track College Research Contact: Hazel Covill: [email protected] Web: http://arcs.webapps.qmul.ac.uk/research_ethics Phone: 020 7882 7915/6947

Intellectual Property (IP)

Ben Golland Commercialisation Executive QMI What is IP?

IP is intangible property – ideas and knowledge – that arises from creativity. Why is IP important?

• Impact and value to the market • Impact to QMUL via REF – any effect on, change or benefit to the economy, society, culture, public policy or services, health, the environment or quality of life, beyond academia • Reputation to QMUL • Return to inventors and QMUL How is IP utilised?

• Licensed to established companies and royalties collected • Used to back spin-out companies from QMUL What is IP?

IP Covers Need to apply? Duration Patent Inventions Yes 20 years

Copyright Literary, musical, artistic works, & software No 70 years after death

Know-how confidential trade secret No Unlimited

Design Rights Image, look & feel Yes 25 years

Trademark Name, logo Yes Unlimited

Database Right Databases No 15 years Who owns IP?

• Generally, QMUL owns employee inventions • Student inventions made using significant QMUL resources or QMUL funds are owned by QMUL • Exceptions when created in connection with an external funding body • Revenue sharing policy in place between QMUL and inventors Do’s & Don’ts

• Keep good records • Keep it confidential initially • Contact QMI • Complete a Technology Disclosure Form – IP protection will be sought based on QMI assessment of commercial potential • Don’t disclose details of your results (seminars, conference abstracts and posters etc.) before contacting QMI Ben Golland Commercialisation Executive QMI Phone: 0207 882 7438 Email: [email protected]

Nuffield Research Placements A scheme to help Year 12 students from disadvantaged backgrounds gain real research experience for 4-6 weeks during the summer Who are the students?

• Gifted and talented students who have just finished their first year of A levels, about to make their university choices. • A placement could be their inspiration to study a STEM degree. • Widening participation to talented students from lower income homes and under-represented schools. What are the benefits? Offering a 4 week placement in the summer will directly benefit you as a PhD student:

• Support for projects - Enthusiastic extra help to initiate, progress or complete PhD work • Early management, supervision and teaching experience • Inspire a student to follow a STEM career • Improves Profile – Looks great on your CV • Very little administration • Fits within the University’s Widening Participation remit What’s required?

• A research project that achieves agreed learning outcomes. • Can be a stand-alone project or part of a larger project. • Achievable within 4-6 weeks. • Supportive supervision (can be shared). • Encourage students to use their own initiative and work independently. How to offer a project this summer

• Discuss project with QMUL widening participation team • Get permission from your PhD supervisor • Enter your project information to the online system (SETPOINT can help with this) • Approve student & agree dates Please visit us on our stand during your lunch break, we will be happy to answer any questions

Sally Moore Nuffield Research Placements Manager London and the East [email protected] For anyone who can’t stay for the fair, send an email to give and indication of your interest

Gideon Woldeslassie Student Recruitment and Widening Participation Manager

[email protected]

Advice and Counselling

Advice and Counselling Service Queen Mary, University of London Advce andCounselling Advice and Counselling Advice and Counselling Service

• Free and Confidential

• Financial, welfare, legal, emotional or psychological issues

• Ground floor, Geography Building, Mile End campus

• 020 7882 8717

• www.welfare.qmul.ac.uk Advice and Counselling Welfare Advice and Advocacy

Financial Welfare Legal Advice and Counselling Welfare Advice

• Postgraduate Funding • Planning a budget • Fee status and fee problems • Applying for Hardship Funds • Dealing with debt • Immigration Law (authorised by UK government to provide immigration advice at Queen Mary) • Interruption of study / re-sits: implications for funding and/or immigration status • EU / EEA students Brexit information www.welfare.qmul.ac.uk/money/eueea-students/ Advice and Counselling Welfare Advice • One to one welfare advice sessions

• Briefing sessions and webinars – e.g. international students: working in UK after your studies, Tier 4 applications

• Advocacy and representation – help dealing with agencies e.g. funding bodies, Home Office

• Specialist support with formal appeals or tribunals e.g. council tax, welfare benefits, Tier 4 immigration Advice and Counselling welfare.qmul.ac.uk/money/postgraduates Advice and Counselling welfare.qmul.ac.uk/eu-eea/ Advice and Counselling Advice and Counselling Counselling

Emotional Personal Psychological Advice and Counselling Counselling

• Relationship problems • Difficulties studying • Difficult decisions • Identity and sexuality • Depression • Anxiety • Academic stress • Family problems • Loss and bereavement Advice and Counselling Counselling

• One to one, short term counselling or cognitive behavioural informed therapies • Group therapy • Workshops on specific issues e.g. building confidence, sleep issues, study issues… • Online self help resources Advice and Counselling Service Information

• Same day appointments every weekday during main QMUL term time – first come first served from 1.30pm • Book in advance appointments • Phone appointments (welfare advice) • Email enquiries via website • www.welfare.qmul.ac.uk • 020 7882 8717 • Ground floor, Geography building, Mile End campus Advice and Counselling Where to find us

Advice and Counselling Service Bancroft Building

Queens’ Building Advice and Counselling Stay up-to-date…

@QMUL_ACS

facebook.com/QMACS www.welfare.qmul.ac.uk

164 Your Executive Officers

Talhah Atcha Shamima Akter Annika Ramos Megan Annetts President Vice President Vice President Vice President Barts Welfare Education and The London

@OfficialBLSA @PresidentQMSU @WelfareQMSU @EducationQMSU Welcome to Queen Mary Students’ Union! About us Queen Mary Students’ Union is the voice of all students studying at Queen Mary University of London.

We work to improve your experience by representing your views, supporting your development and providing you with hundreds of student-led activities and services.

Our award-winning venues host some of the biggest, best and most diverse student events in London. We want to make your time at Queen Mary the best it can be! Get Involved

Societies We have over 250 student-led Societies. These include academic, campaigning, cultural, faith, educational, music and more. Volunteering Groups From one-off one-day opportunities to regular roles, there are loads of ways students can volunteer and make a difference in the local community. Student Media Outlets Our Student Media Outlets cover filmmaking, journalism and radio broadcasting. RAG Groups Our RAG Groups raise thousands of pounds for charity every year and run trekking, cycling and running challenges. Get Involved in Sport Club Sport We offer over 60 Sports Clubs to join to compete in local, national and international competitions. Get Active The Students’ Union’s turn up and play, no commitment sports programme, including badminton, football, basketball, fencing and more! Sport Leagues Create a team and join a low-commitment Sport League with your friends or coursemates! Community Sport Our Community Sport coaching programme can help you give back to the local community through sport. Qmotion Our on-campus Sport and Fitness Centre offering great rates, facilities and classes. We also run Fitness to Practice at Charterhouse Square. Campus Games Your chance to participate in different activities throughout the year, with points being awarded to your school for participation and at the end of the year, your schools could hold the Campus Games Trophy! Events and Activities

Events As well as our packed programme of events during Welcome Week, we run a range of events throughout the year, including club nights, daytrips and alcohol- free events! Try Something New Pick up a Try Something New guide and see what our Student Groups have to offer! Don’t worry if you are not a member already, just turn up and try something new! Opportunities

Take part in our Skills Award The Queen Mary Skills Award equips you with employability skills and enables you to articulate them to employers through workshops and sessions. Work for the Students’ Union! We employ hundreds of Student Staff in our venues, cafés, shops, places and spaces. Our Student Staff roles are flexible and pay the London Living Wage. Green Mary If you care about sustainability on campus, join our Green Mary Group and work with other students to tackle sustainability issues on campus. Have Your Say Stand for election Student Council Members can nominate themselves during October or in February as part of our Students’ Union Elections and campaign on issues that matter to you! All students can vote in these Elections! Attend a Student Meeting Student Council sessions take place throughout the year or attend our Annual Members’ Meeting Surveys and feedback Have your say through Students’ Union and University surveys throughout the year! Have Your Say Submit your ideas at qmsu.org/ideas Spring Elections

What are the Elections? The Students' Union runs elections so you can choose who should be the next group of students to run and lead the Students' Union. What do they do? There are lots of positions you could nominate yourself for including full-time paid positions and part-time voluntary positions. Elected students set the direction of the Students' Union, decide on student policy, run campaigns and projects to improve students' lives. www.qmsu.org/elections Support

Academic Advice Service The Students’ Union’s Academic Advice Service is here to help if you encounter academic problems while studying, offering confidential advice and guidance on appeals, complains, assessment offences and de- registration Welfare Work Your Welfare Representatives work to campaign on issues relating to mental health, housing and student finance. Education Work Your Education Representatives work to improve the quality of your education and your educational experiences through Course Reps and Student-Staff Liaison Committees. Our Places and Spaces

Bars & Restaurants Drapers and the Griff Inn have a great selection of food and drink at affordable prices! At night, they transform into exciting events spaces. Cafés Fancy a coffee or a bite to eat between classes? Ground Café, the Learning Café and Shield Café have a wide selection of food and great quality coffee! Shops Head over to the Village Shop or the Union Shop for great value meal deals and QMUL merchandise! Places & Spaces If you need somewhere to chill out our study, the Students’ Union Hub or the Nest are great places to spend time between lectures. Our Multi-Faith Centre is located in the Students’ Union Hub. TOTUM

For just £14.99 per year, get your hands on some great discounts! Make your money go further and get great discounts on the brands you love with a TOTUM Card (formerly NUS Extra!).

We also have a partnership with various local businesses to Queen Mary, where you can get great discounts on a number of products. totum.com

175 Welcome Video

https://www.youtube.com/watch?v=0YP08XEpCzM

176 Post Graduate Specific Memberships

QMBL Doc Soc Barts and the London Whatsapp Group

177 Post Graduate Specific Memberships

Barts and the London Social Media

Barts and The London Students’ Barts and The London Association – BLSA Postgraduate Researchers

@officialblsa @blpostgraduateresearchers

178