Department of Panchayati Raj-UTTARAKHAND

Home , Gram Panchayat

DIRECTORATE OF---+ PANCHAYATI RAJ DEPARTMENT OF PANCHAYATI RAJ GOVERNMENT OF UTTARAKHAND Danda Lakhaund, Near I.T. Park, Sahastradhara Road, Dehradun Phone: 0135-2607855,2607107,2608991, Fax: 0135-2607 108, Email: [email protected]

S. No. 1005 /P-2/Acct/PMU/2016-17 Dehradun, Dated: 19 Aug, 2016

e-Procurement Notice

Tenders are invited under two-bid system from reputed, experienced and financially sound Manpower Agencies on behalf of the Director, Panchayati Raj, Government of Uttarakhand, Dehradun for the purpose of providing qualified manpower for State Projet Management Unit (SPMU) & District Project Management units (DPMU) under Rajeev Gandhi Panchayat Sashaktikaran Abhiyan (RGPSA)/Rashtriya Gram Swaraj Yojna (RGSA)/ Grama Panchayat Development Plan (GPDP) / Panchayat Enterprise Suit (PES) Application in Uttarakhand. (More details on https://uktenders.gov.in)

Date of release of Invitation for Bids/document download/sale start date: 22 Aug, 2016

Bid submission start date : 29 Aug, 2016

Availability of Bid Documents and mode of submission: The bid documents are available online and should be submitted online in https://uktenders.gov.in . The bidder would be required to register in the web-site which is free of cost. For submission of the bids, the bidder is required to have Digital Signature Certificate (DSC) from one of the authorized Certifying Authorities. The bidders are required to submit (a) original demand draft towards the cost of bid document and (b) original bid security in approved form with The Director, Directorate of Panchayati Raj, Opp-IT Park, Sahastradhara Road, Dehradun on the date of opening of technical Bid, either by registered post or by hand, failing which the bids shall be declared non-responsive.

Last Date / Time for receipt of bids through e-procurement: 07 Sep, 2016 upto 3:00 PM.

Date / Time for opening of Technical bid : 08 Sep, 2016 from 11:00 AM

Director Contact Person: Panchayati Raj, Nodal Officer, e-Panchayat and Director , Directorate of Panchayati Raj, Danda Directorate of Panchayati Raj, Opp-IT Park, Lakhaund, Near I.T. Park, Sahastradhara Road, Dehradun . Sahstradhara Road, Dehradun. Phone: 0135-2607855 Tel. no. 0135 – 2607855.

SECTION 1

Director, Panchayati Raj, Opp-IT Park, Sahastradhara Road, Dehradun

List of Important Dates of Bids for the purpose of providing qualified manpower for State Project Management Unit (SPMU) & District Project Management units (DPMU) under RGPSA/RGSA / GPDP / PES Application in Uttarakhand

Date of Issue of IFB

Period of availability of Bidding Documents on website https://uktenders.gov.in

Deadline for Receiving Bids online

Opening of bids: The bids will be opened online by the authorized officers/committee at the appointed time Time and Date for opening of Part 1 of the bid (The Technical Qualification Part) Time and Date for Presentation Time and Date for opening of Part 2 of the bid (The Technical-Financial part) of bidders who qualified in Part 1 of the bid. Last Date of Bid Validity 90 Days from the deadline date for submission of bids. Officer inviting Bids Director, Directorate Panchayati Raj opp- IT Park Sahstradhara Road Dehradun Tel no 0135 2607855

Annexure- I TENDER DOCUMENT DIRECTORATE OF PANCHAYATI RAJ invites TENDER FOR PROVIDING “MANPOWER TO RGPSA /RGSA/ GPDP PROJECT, DEHRADUN”

PROFORMA FOR FURNISHING TECHNICAL BID (Please read the terms and conditions before completing)

S.n Item Details Page No. of o Enclosures 1. Name, Address and Telephone : Number of the Organization (Please furnish proof of existence of office in Uttarakhand)

2. Date of commencement of : Business (Please furnish proof in support of your statement)

3. Status of the organization (i.e. : whether Proprietorship, Partnership, Private Limited / Public Limited Company/Registered under Societies Registration Act, etc.)

4. Registration Number of the : Organization. (Please attach Certificate of Registration / Incorporation)

5. Name of the C.E.O. / Proprietor :

6. Name, designation and address, : including phone/ mobile number of the contact person

7. (a) Is the establishment registered : with the Government? Please give details with document/evidence. (b) Do you have Labour license? Please provide details and attach a copy. (c) Undertaking of the Agency confirming the availability of adequate manpower of requisite qualification and experience for deployment in Directorate, P.R., Dehradun. 8. Are you covered by Labour : Legislations, such as, ESI, EPF, Gratuity Act, etc. Please give ESI Code: EPF Regn No.: Gratuity Act Regn No.:

9. Annual Turnover : 2013-14 (Attach Photostat copies of 2014-15 Income & Expenditure statement 2015-16 authenticated by CA/ I.T. Returns / 3

C.A.’s Certificate)

10. Sales Tax / VAT No. : [Attach copy]

11. Service Tax No., if any : [Attach Copy]

12 P.A.N. Number of the : : Organization / Owner (in case of proprietorship organization where no P.A.N. has been issued in the name of the organization). [Attach Copy] 13 Number of employees on the rolls : Managerial: of the vendor. Supervisory employees: Other [pls. specify]: 14 Whether registered with : YES / NO Regional Provident Fund Commissioner or any other trust for regulating the Provident Fund for employees.

PF Registration No. and Date [enclose a copy of the relevant documents]. 15. Whether the vendor adheres to the : YES / NO provisions of relevant rules and laws related to payment of minimum wages & social securities. (Please note adherence to these orders / rules is compulsory) 16. Please submit an undertaking that : the Proprietor/firm/ partner or the Company (Agency) has not been penalized or convicted by any court in any criminal case and the Proprietor/firm/ partner or the Company (Agency) is not black listed at the time of tender. 17 Following details of the DD/Pay Order of 1.80 lakh of tender value towards bid security (EMD) and a DD for Rs 1000/- [in case tender document is downloaded from website]. Tender Value is Rs XX lakh Only

DD/PO No. Date: Drawn on:

DECLARATION:

a. It is certified that the information furnished above is correct. b. We have gone through the terms and conditions stipulated in the Tender Document and confirm to abide by the same. A copy of the Tender Document with its each page signed, in token of acceptance of the Terms and Conditions, is enclosed. c. We understand that the decision of Director, Panchayati Raj, Government of Uttarakhand to accept / reject “the points of disagreements and proposed solution provided by us” would be final and binding. d. The signatory to this bid is authorized to sign such bids on behalf of the organization.

Encls: 1. 1. DD/Pay Order No.(bidder has to submit the scanned copy of tender fee and E.M.D along with the technical proposal during the online submission of the said tender as per the dead line time mention in the tender)______2. Tender Document(Technical bid-each page must be signed)- Annexure- I 3. Financial Bid. - Annexure- 2 4. Supporting documents as documentary evidence as stated above ______5. Work completion certificates in support of parameters for technical evaluation given in point 5 (ii)(15). 6. Supporting documents for qualifications of resource persons in support of parameters for technical evaluation given in point 5 (ii)(15). 7. Last 3 years balance sheet and profit & cash accruals in support of parameters for technical evaluation given in point 5 (ii)(15). 8. Supporting documents for all the parameters of selection evaluation shall be furnished in support of claim as given in point 5 (ii)(15).

Place:………………………………… Date:………………………………… (Signature of Tenderer with seal) Name: Address Phone No (O): Fax No. (O): E-mail:

Annex 2

Financial Bid

S Item Description Fixed Amount/ Quantity (No. Total Fixed l. salary to be paid of manpower remuneration per N per person per to be provided month for all the o by the bidder) month (in manpower . Rupees) mentioned (in Rupees)

1 2 3 4 5 State Project Manager ( for 60000 1 60000.0000 1 SPMU) 2 Technical consutant ( for SPMU) 40000 1 40000.0000 State Coordinator ( training& 35000 1 35000.0000 3 planning) 4 Data entry operator 15000 1 15000.0000 5 Office attendant 12000 1 12000.0000 District Project Manager ( for 20000 13 260000.0000 6 DPMU) 7 Data entry operator 15000 13 195000.0000 Total Amount per month 31 6,17,000.0000

Total annual amount(amount per monthX 12)/ Grand Total = (Total salary shown in column (GT) 5+service charge quoted by the bidder in financial bid(BoQ))X12 Total annual amount in words/Grand Total (GT)

Note-

1- Service tax (as applicable) shall be paid by the tenderer/Department subject to production of proper invoice containing the service tax registration number and othe relevant details about the service(s) being rendered by the bidder. 2- Tax deduction at source shall be done from the invoice of the bidder as per the relevant provisions of the Income Tax Act, 1961 and other related statutes. 3- Compliance of various provisions of Tax Deduction at source as per the Income Tax Act, 1961 and other relevant statutes in respect of employees (i.e. the manpower supplied under in terms of this tender) shall be the responsibility of the bidder. Employer share of EPF and ESIC shall also be paid by the bidder and the bidder shall be responsible for deduction and deposition of the employee share of the same also.

(To be made on Rs 100.00 Non Judicial Stamp Paper) DRAFT AGREEMENT FORMAT

This agreement is made at Dehradun on the ______day of ______2016 between the Director, Directorate of Panchayati Raj, Dehradun, acting through Nodal Officer, RGPSA/RGSA / GPDP / PES Application , Directorate of Panchayati Raj, Danda Lakhaund, Near I.T. Park, Sahastradhara Road, Dehradun-248001 (hereinafter called ‘ Client ’ which expression shall, unless repugnant to the context or meaning thereof be deemed to mean and include its successors, legal representatives and assignee) of the First Party.

Second Party

M/s______, having its registered office at ______(hereinafter called the ‘Agency’ which expression unless repugnant to the context shall mean and include its successors-in-interest assigns etc.) of the Second Party .

WHEREAS the ‘Client’ is desirous to engage the ‘Agency’ for providing Manpower for RGPSA /RGSA/ GPDP / PES Application , Directorate of Panchayati Raj, Dehradun at Dehradun on the terms and conditions stated below:

1. The Agency shall be solely responsible for compliance to provisions of various Labour, and any other laws applicable and all statutory obligations, such as, honorarium, allowances, Compensations, EPF, Bonus, Gratuity, ESI, etc relating to personnel deployed in Director of Panchayati Raj, Govt. of Uttarakhand , DEHRADUN. The Client shall have no liability in this regard. 2. The Agency shall be solely responsible for any accident / medical / health related liability / compensation for the personnel deployed by it at Director of Panchayati Raj, Govt. of Uttarakhand , Dehradun site. The Client shall have no liability in this regard. 3. Any violation of instruction / agreement or suppression of facts will attract cancellation of agreement without any reference or any prior notice period. 4. The contract can be terminated by giving one month notice on either side. 5. In case of non-compliance with the contract, the Client reserves its right to: a. Cancel / revoke the contract; and / or b. Impose penalty up to 10% of the Total Annual Value of contract 6. Security Deposit equal to 10% of the Annual Contract Value (refundable without interest after two months of termination of contract) in the form of Pay Order / Demand Draft or Bank Guarantee shall be furnished by the Agency at the time of signing of the Agreement. 7. The Agency shall be fully responsible for payment of salary to the employees by 7 th of every month and any other dues to the personnel deployed at Directorate of Panchayati Raj, Dehradun. 8. The personnel provided by the Agency will not claim to become the employees of Directorate of Panchayati Raj, Dehradun and there will be no Employee and Employer relationship between the personnel engaged by the Agency for deployment at Directorate of Panchayati Raj, Dehradun. 9. There would be no increase in rates payable to the Agency. 10. The Agency also agrees to comply with annexed Terms and Conditions and amendments thereto from time to time. 11. Decision of Client in regard to interpretation of the Terms and Conditions and the Agreement shall be final and binding on the Agency. 7

12. The Agency shall ensure full compliance with tax laws of India with regard to this Contract and shall be solely responsible for the same. The Agency shall keep Client fully indemnified against liability of tax, interest, penalty etc. of the Agency in respect thereof, which may arise. 13. In case of any dispute between the Agency and Client, Client shall have the right to decide. However, all matters of jurisdiction shall be at the local courts located at Dehradun.

THIS AGREEMENT will take effect from ______day of ______2016 and shall be valid for one year, which can be extended for one year(if both the parties agrees to do so.)

IN WITNESS WHEREOF both the parties here to have caused their respective common seals to be hereunto affixed / (or have hereunto set their respective hands and seals) the day and year mentioned above in Dehradun in the presence of the witness

For and on behalf of the ‘Agency’ For and on behalf of the ‘Director of Panchayati Raj, Dehradun’

Signature of the authorized Official Signature of the authorized Official

Name of the Official Name of the Official

Stamp / Seal of the ‘Agency’ By the said ______(Name)

SIGNED, SEALED AND DELIVERED ______

By the on behalf of the ‘ Director of Panchayati said______(Name) Raj, Dehradun in presence ______on of

behalf of the ‘ Agency ’ in presence of

Witness______Witness______

Name______Name______

Address______Address ______

______

TENDER DOCUMENT

Setting up of State Programme Management Unit and District Programme Management Units under RGPSA /RGSA/GPDP/PES/PSP Application Programme 1. Background

The Rajiv Gandhi Panchayat Sashaktikaran Abiyan (RGPSA)/Rashtriya Gram Swaraj Abhiyan (RGSA)/Gram Panchayat Development Plan (GPDP)/Panchayat Enterprise Suite (PES)/PSP (Panchayat Sashaktikaran Puraskar) Application is a initiative project of immense stature initiated by Government of India, Ministry of Panchayati Raj. The needs of PRIs and citizens vary from state to state, due to variations in level of governance in PRIs and ICT readiness of States and PRIs. The vision of the RGPSA/RGSA/GPDP/PES/PSP Application initiative is to Strengthen the Panchayati Raj System across the information on this Scheme it also moves with “To Make all Government services accessible to the common person in his/her locality, through common service delivery outlets and ensure efficiency, transparency & reliability of such services at affordable costs to realize the basic needs of the common man.”

2. Objective of RGPSA/RGSA/GPDP/PSP/PES Application

i. Enabling Panchayats to better deliver its mandated services to the Citizens through IT, ii. Enabling PRIs to use IT as a tool for transparency, disclosure of services to Citizens and social audit, iii. Improving internal management processes and decision making in Panchayats, iv. Enabling PRIs to use IT for electronic tagging and tracking of funds transferred to Panchayats, including rapid bank transfer of funds, tracking fund transfers to, expenditures of the Panchayats, v. The Director of Panchayati Raj (DPR), Government of Uttarakhand is implementing the RGPSA/RGSA/GPDP/PES/PSP Application under e-Panchayat Mission Mode Project (MMP).

3. Scope of Work for PMUs : a- Programme co-ordination under RGPSA/RGSA/GPDP/PSP activities throughout the state / Districts b- Rollout of PES softwares and state specific applications and facilitating their implementations in the state-specific applications and facilitating their adoption in the State. c- Technical and/or management support at state and district levels in the adoption and rollout of Core Applications for state-specific applications &

various activities under the RGPSA / GPDP /PSP/ PES Application. 9

d- Provide professional and qualified manpower at State level and district level as per standards/ norms set by the department. e- Update, Refine, validate and implement the State plan for e-governance and capacity building of PRIs, resource centres and officials of the department. f- Policy and strategic direction g- Overall monitoring of all resource persons deployed on the project and ensure

their continuity on the RGPSA / GPDP /PSP/ PES Application project. h- Capacity Building and Training to resource persons on Core Applications. i- Consolidating the Monthly Performance Reports of implementation of state specific application j- Assist in conducting knowledge sharing/best practices workshops.

k- To always keep available a reserve pool of resources that can be tapped for immediate deployment on project. l- To provide professional, objective and impartial advise and at all times hold the interests of the State/UT Government paramount, strictly avoid conflicts with any other assignments/ jobs or their own corporate interests and act without any consideration for future work. m- Coordinate with Government of India and other outside agencies for implementation and coordination of RGPSA/RGSA/GPDP/PES/PSP

4. Eligibility and selection Criteria

a. Qualifying Criteria S.no Eligibility Documentary evidence Remarks Attached with Technical Bid 1. The firm/organization should have an Any document showing office in Uttarakhand or a undertaking proof of existence of office that the firm/organization shall open in Uttarakhand or its office in Uttarakhand within 60 undertaking that the days of selection. firm/organization shall open its office in Uttarakhand within 60 days of selection

2. The vendor/agency should exclusively Copy of at least one Work have been in the business of Order per year in last 3 providing manpower services for more years and a satisfactory than 3 years with similar type of work completion certificate works. from concerned deptt/ agency.

3. The vendor should be a registered Certified copy of legal entity. Registration

4. The vendor should have been Certified copies of registered under Service Tax, EPF, document ESIC Registration, 5. Earnest Money Deposit (EMD) of 1.80 DD/Pay Order lakh by Demand Draft favouring Director, Directorate of Panchayati Raj, Uttarakhand, Dehradun must be attached with the offer. While the amount deposited by the unsuccessful bidders would be refunded within a month of the opening of the bids, the amount in respect of the successful bidders would be refunded after a Bank Guarantee towards the Security Deposits is received. In case the selected, backs off, the EMD shall be forfeited. 6. There should be no case pending with Declaration letter by tendrer the police against the Proprietor / Firm in form of affidavit / Partner or the Company (Agency). 7. The Company should not have been Declaration letter by tendrer black listed anywhere in the past for in form of affidavit any corrupt or fraudulent practices 8 The annual turnover of the vendor Photostat copies of for the past 2 years immediately Income & Expenditure proceeding the current financial statement authenticated year should not be less than Rs. by CA/ I.T. Returns / 50,00,000-00 (Rs Fifty Lakh only) C.A.’s Certificate) per annum. 2013-14 2014-15 2015-16

b. Selection Criteria

S.no Selection Criteria Documentary evidence to be Attached

A. Technical Bid

1. Past Relevant e-governance experience and Copy of Work-order & work projects. completion certificate to be attached 2 Past experience of e- Panchayat Copy of Work-order & work completion certificate to be attached 3 Understanding of Work & Methodology Demonstration of methodology and detailed work plan 4 Team structure and Profiles of SPMU & Bank/Pool of resource persons DPMU Constituting Project Team supplied to Govt. departments Under e-governance/e- Panchayat/ SPMU/DPMU 5 Presentation bidder shall give a presentation 6 Company’s profile Supporting document as evidence for Network in Uttarakhand , Last 3 years balance sheet and Last 3 years profit & cash accruals 7 The firm should have an experience of Copy of Work-order to be providing similar kind of personnel to attached Government and/or Private agencies. B. Financial Bid 1. Proposed remuneration per month (in Rs.) remuneration (fixed) per (Remuneration are fixed and been quoted in month for the posts shall be financial bid Performa given in Annex 2.) as follows- 1- State Project Manager- Rs 60000/- 2- Technical Consultant- Rs 40000/- 3- State Coordinator(training & planning)- Rs 35000/- 4- District Project Manager- Rs 20000/- 5- Data Entry operator- Rs 15000/- 6- Office Attendant- Rs 12000/- (Total as indicated in Financial Bid)

2. Service charges inclusive of company’s Remuneration are fixed. Only overheads, profits etc. to be charged service charges can be (To be quoted separately only in the quoted against any post financial bid Performa given in Annex 2) (Total as indicated in Financial Bid). However financial bid shall be decided on total service charges for the project and not on individual items

5. Terms and Conditions

(i) General 1. The Agency will have to provide the manpower within 15 days of award of contract 2. The Placement Agency is required to provide replacement for the resource person, based on an assessment and acceptance of replacement profile by the Panchayat Department. 3. Monitoring overall performance of all resource persons deployed on the project and ensure their continuity/replacement within the project. 4. Agency shall be responsible to pay fixed remuneration as described in Annex 2 (financial bid) of the tender document to the manpower employed by the 7 th date of every month. 5. The Placement Agency is required to always maintain an available reserve pool of manpower and resources that can be tapped for immediate deployment on project. In case of any replacement, the outgoing resource must provide 01 week of handholding support to the fresh incumbent to ensure continuity and smooth knowledge and responsibility transfer. No post should remain vacant at any time. 6. Placement Agency shall provide all kinds of manpower required from time to time under the RGPSA /RGSA/ GPDP /PSP/ PES Application project. However, at present the Placement Agency is required to provide the following manpower – State Project Manager (1 Post), Technical Consultant (1 Post), State Coordinator(training & planning), Data entry Operator (1 Post) and Office attendant(1 post) for SPMU and, for DPMU (District Head Quarter Posting) 13 District Project Manager for 13 Districts and 13 data entry operator for 13 Districts. The total no of 31 resources for the program. 7. The Agency shall ensure payment of full fixed salary to the personnel and no undue deductions shall be allowed. 8. Deptt shall be liable to 12 days of casual leaves in a year and in no case employees shall be absent for more than 7 days continuously or/otherwise service provider shall have to provide a equivalent replacement for the employee absent beyond 7 days. 9. Man power supplied under this contract can be interviewed/tested by the bidder in regards of stipulated qualifications and experience before employment. 10. Bidder shall have the right to reject man power supplied after scrutiny as per above. 11. The man power/consultancy is required for e-panchayat implementation. Bidder can also seek expert consultation on e-panchayat from the tenderer on terms and conditions as agreed by both 13

(ii) Relating to Submission of Bids

Bidding through E-Tendering System:

1 The bidding under this contract is electronic bid submission through website https://uktenders.gov.in. The Invitation for Bid is published on this website. Any citizen or prospective bidder can logon to this website and view the Invitation for Bids and can view the details of works for which bids are invited. The perspective bidder can submit bids on line; however, the bidder is required to have enrolment/registration in the website and should have valid Digital Signature Certificate (DSC). The DSC can be obtained from any authorized certifying agencies. The bidder should register in the web site https://uktenders.gov.in using the relevant option available. Then the Digital Signature registration has to be done with the e-token, after logging into the site. After this, the bidder can login the site through the secured login by entering the password of the e-token & the user id/ password chosen during registration.

After getting the bid schedules, the Bidder should go through them carefully and then submit the documents as asked, otherwise, the bid will be rejected.

2 The completed bid comprising of documents indicated in para-4 of tender document, should be uploaded on the website given above through e-tendering along with scanned copies of requisite certificates as are mentioned in different sections in the bidding document and scanned copy of bid security in case it is provided in the form of DD/FDR.

3 The bidder shall furnish information as described in the Form of Bid on commissions or gratuities, if any, paid or to be paid to agents relating to the Bid, and to contract execution if the bidder is awarded the contract.

6. Electronic Submission of Bids:

6.1 The bidder shall submit online two separate files. Part I, marked as Part I: Technical Qualification Part and Part II; marked as Financial Part

6.2 All the documents are required to be signed digitally by the bidder. After electronic on line bid submission, the system generates a unique bid identification number which is time stamped. This shall be treated as acknowledgement of bid submission.

7. Deadline for Submission of Bids

Complete Bids in two parts as per above must be received by the Employer online not later than the date and time indicated in the section-1. In the event of the specified date for the submission of bids being declared a holiday for the Employer, the Bids will be received up to the specified time on the next working day.

8. The initial period of contract shall be for one year which may be extended by one year at a time depending on performance of the Agency and at discretion of the Directorate of Panchayati Raj, Dehradun or the authority competent for it.

9. The bidder shall pay Bid Security (EMD) of Rs 1.80 lakh along with the Technical Bid by Demand Draft in favour of “Director Panchayati Raj, Uttarakhand, Dehradun,” drawn on any Nationalized Bank / Scheduled Bank and payable at Dehradun. Bids received without Earnest Money deposit (EMD) shall stand rejected and thus shall not be considered for evaluation etc at any stage.

10. The bid security (EMD) without interest shall be returned to the unsuccessful bidders after finalization of contract. 11. As a guarantee towards due performance and compliance of the contract work, the successful bidder (Agency) will deposit an amount equal to 10% of Annual Contract value towards Security Deposit by way of demand draft in favour of “Director Panchayati Raj, Dehradun,” drawn on any Nationalized Bank / Scheduled Bank and payable at Dehradun. Bank Guarantee Bond of a scheduled bank in the prescribed format is also acceptable in this regard.

12. The EMD deposited by successful bidder/agency will be adjusted towards Security Deposit as demanded above. If the successful bidder fails to furnish the difference amount between Security Deposit and EMD within 15 (fifteen) days after the issue of Letter of Award of Work, his bid security (EMD) shall be forfeited unless time extension has been granted by the Director of Panchayati Raj, Uttarakhand, Dehradun.

13. The EMD shall be forfeited if successful bidder fails to undertake the work or fails to comply with any of the terms & conditions of the contract.

14. The bid shall be valid and open for acceptance of the competent authority for a period of 90 days from the date of opening of the tenders and no request for any variation in quoted rates and / withdrawal of tender on any ground by successful bidder shall be entertained.

15. a- The technical evaluation would be based on the following parameters and weightages S. Criteria Weight marking criteria for the weightages No ages . (in%) 1 Past Relevant e- 1- No. of Projects of e-Governance for governance consultancy services/manpower supply (2 experience (additional mark for each project upto the limit of 5 weightage would be Projects) given for experience 10 marks in Uttarakhand) 2- Experience of e-Governance projects for consultancy services/manpower supply a- Experience equal or More than 5 Years- 10 marks

b. Experience equal or more than 3 and less than 5 Years- 7 marks

c. Experience equal or more than 2 and less than 3 Years- 4 marks 25 d. Experience less than 2 years- 2 marks and more than 1 year 3. Additional weightage for experience of e- Governance for consultancy services/ manpower supply in Uttarakhand a. Experience equal or More than 5 Years- 5 marks

b. Experience equal or more than 4 and less than 5 Years- 4 marks

c. Experience equal or more than 2 and less than 3 Years- 3 marks

d. Experience less than 2 years- 2 marks and more than 1 year

S. Criteria Weight marking criteria for the weightages No ages . (in%) 2 Past experience of e- 1- Projects of e-Panchayat (2 mark Panchayat 10 for each project upto the limit of 5 projects) 10 marks

3 Understanding of 1- Understanding Scope- 5 marks Work & Methodology 25 2- Define approach & methodology- 10 marks (Presentation) 3- Work Plan- 10 marks 4 Team structure and Bank/Pool of resource persons supplied to Profiles of SPMU & Govt. departments Under e-governance/e- DPMU Constituting Panchayat/ SPMU/DPMU Project Team Bank/pool of Resource persons suitable to 25 SPMU – 15 Marks

Bank/pool of Resource persons suitable to DPMU – 10 Marks

5 Company’s profile 1. Network in Uttarakhand a- Having State office and branch office in each of 13 Districts of Uttarakhand 5 Marks b- Having State office and branch office in each of Garhwal & Kumaun region of Uttarakhand 4 Marks c- Having only State office 3 Marks

2. Last 3 years turn over 15 a- More than 1 crore 5 Marks b- More than 50 lakh to 1 crore 4 Marks c- Equal to 50 lakh 3 Marks

3. Last 3 years profit & cash accruals a- Positive cash flow and profit in each of the last three years 5 Marks b- Positive cash flow and profit in any 2 years 3 Marks

b. For calculating the Technical Score (TS) the individual scores, as per respective weightage, for each of the parameters mentioned above will be summed up. In order to qualify technically, a proposal must secure a minimum of 60 after summing up. Only those proposals which have a minimum score of 60 will be considered for further evaluation. The technical scores from the Technical Evaluation will be used for the final evaluation.

2- Evaluation of Financial Proposal a. Financial Proposals of only those bidders would be opened who qualify the technical evaluation, as per technical evaluation process described above. b. The proposal with lowest Grand total (GT) cost proposed will be designated as L1 and will be awarded a Financial Score of 100. c. Financial Scores for other technically qualified bidders will be evaluated using the following formula - Financial Score of Bidder (CS) = (GT of L1/ GT of the Bidder) X 100 (rounded off to 2 decimal places.

3- Final Evaluation a. A composite score shall be calculated for technically qualified bids only. The weightage for the composite evaluation is as described below: i. Technical – 50% ii. Financial – 50% Bidder with the highest final composite score (Final Score = TS*0.5 + CS*0.5) will be called for negotiating the contract. In case of a tie in the final composite score the bidder with the higher financial Score will be invited for negotiations and selection first.

To assist in the analysis, evaluation and computation of the bids, the Competent Authority, may ask bidders individually for clarification of their bids. The request for clarification and the response shall be in writing but no change in the substance of the bid offered shall be permitted. Administrative Department has all the rights reserved to terminate the agreement if the performance of selected agency is not found satisfactory.

16. After evaluation, the work shall be awarded normally to the agency fulfilling all the conditions and who obtains highest score in the evaluation of the technical and financial bid. In case two or more agencies are found to have obtained the same score, the Committee constituted for this purpose under RGPSA / RGSA/GPDP/PSP / PES Application shall decide about the Agency to which the offer shall be granted based on the report on the past performance of the firm, and length of experience etc. Such decision by such authority shall be final. The Director, Panchayati Raj, 18

Uttarakhand, Dehradun, have discretionary right to award on the same rate parallel contract to any of the willing agency(ies) found to have quoted the same rates, in case, the agency with lowest rate at any stage after award of contract fails to perform successfully / satisfactorily .

17. Salary quoted by the department is inclusive of Income Tax, Employer EPF contribution, ESI contribution etc, bonus, insurance, leave salary etc.

18. Directorate of Panchayati Raj, Dehradun reserves the right to accept or reject any or all bids without assigning any reasons. Directorate of Panchayati Raj, Dehradun , also reserves the right to reject any bid which in his opinion is non-responsive or violating any of the conditions/specifications without any liability to any loss whatsoever it may cause to the bidder in the process.

19. Canvassing in any form is strictly prohibited and the renderers who are found canvassing are liable to have their tenders rejected outrightly.

20. The period of the contract may be extended for such duration as agreed between parties for only once. at a time after the successful / satisfactory completion of initial contract & based on the manpower requirement at that time or may be curtailed / terminated before the contract period owing to deficiency in service or substandard quality of the manpower deployed by the selected Company / Firm /Agency. This office, however, reserves right to terminate this initial contract without assigning any reason thereof at any time after giving one month notice to the selected service providing Company / Firm / Agency.

Qualifications for Resource Persons State Programme management Unit (SPMU) S.No Designation Location Minimum Educational Qualification Minimum Relevant Experience (No. of Years) 1 State Project State B.Tech/B.E./ MCA in Computer science 7 years on IT Projects in Manager Capital or IT+ MBA with min. 60% marks or software development equivalent at all levels /applications and management of IT consultancies 2 State State M.S.W./M.A. Economics/ M.A. sociology 5 Years experience on Coordinator ( Capital /M.B.A.(HR) with min. 60% marks or training, course training& equivalent .Preference to PhD degree management and planning) holders planning of training projects and modules. Interaction with state Govt. and GoI agencies 3 Technical State B.Tech / MCA with min. 60% marks or 3 years on IT-driven Consultant Capital equivalent at all levels Consultancy Projects 4 Data Entry State Graduate with min. 60% marks or 1 Years experience Operator Capital equivalent at all levels High level typing skills 4000 key depression/hour in english and 2500 key depression/hour in hindi.Working knowledge of MS Word, Excel and Power point and web based applications 5 Office Attendant State 10 th pass from recognized institution - Capital

District Programme Management Unit (DPMU)

S.No Designation Location Minimum Educational Qualification Minimum Relevant Experience (No. of Years)

1 District Project District HQ B.Tech./BCA/BSc in Computer 3 year experience in IT Manager science or IT with min. 60% marks Projects and web or equivalent based large scale applications

2 Data Entry District Graduate with min. 60% marks or 1 year experience. and Operator Capital equivalent at all levels web based large scale High level typing skills 4000 key applications depression/hour in english and 2500 key depression/hour in hindi.Working knowledge of MS Word, Excel and Power point and web based applications

Note – The resources deployed by SPA should have knowledge of English and Hindi.

(iii) Job Description and Eligibility of Resource Persons for SPMU

S. Role/ Job Description/ Responsibilities Qualification no Designation Essential Desirable 1. State Project ° Ensure achievement of e-Gov, Projects ° B.Tech/B.E./ ° Knowledge of Manager (RGPSA Activities) / Preparation of MCA in rural grassroots Planning (GPDP) and Computer development Capacity Building in the Panchayats science or IT+ and milestones and deliverables (technical MBA with min. Panchayati and managerial) in the State as per 60% marks or Raj sector time lines and report to MoPR and equivalent at all ° Knowledge NPMU. levels on PES ° Rollout of PES Applications and state ° 7 years on IT Applications specific applications and facilitating Projects in their adoption in the state-specific software applications and facilitating their development adoption in the State. /applications ° Liaison with MoPR & Central team and (NPMU) and District Project management of Management Unit at Districts and IT ensure that all issues and requirements consultancies are either resolved by State Technical ° Excellent Consultants or forward them Knowledge of (pertaining to PES applications) to the written and respective Programme Managers at spoken Hindi NPMU. and English ° Update, Refine, validate and implement the State DPR. ° Firm up State BPR and draft GOs for line Departments. Oversee Bid-process management, Vendor Selection and Contract Management. ° Review and ensure timely Submission of monthly Progress report from District Coordinators to State. ° Organize meetings, trainings and workshops etc. on PES applications. ° Any other task related to the ongoing projects under the Panchayat dept. assigned from time to time. 2 State ° Ensure Preparation of grassroots M.S.W./M.A. ° Knowledge of Coordinator ( Planning (GPDP) and Capacity Economics/ M.A. rural training& Building in the Panchayats milestones sociology development /M.B.A.(HR) with planning) and deliverables in the State as per and min. 60% marks time lines and report to MoPR and or equivalent Panchayati NPMU. .Preference to Raj sector ° Liaison with MoPR & Central team PhD holders ° Knowledge (NPMU) and District Project • 5 Years on training 21

S. Role/ Job Description/ Responsibilities Qualification no Designation Essential Desirable Management Unit at Districts and experience on deliverables, ensure that all issues and requirements training, course ° module are resolved. management designing, and planning of ° Update, Refine, validate and implement and planning training the State DPR. projects and ° Course ° Review and ensure timely Submission modules. content of monthly Progress report from District Interaction with disigning Coordinators to State. state Govt. and ° Field ° Organize meetings, trainings and GoI agencies experience of workshops etc. on trainings. rural needs ° Any other task related to the ongoing projects under the Panchayat dept. assigned from time to time. 2. Technical ° Rollout of PES Applications and state ° B.Tech / MCA ° Knowledge of Consultant specific applications and facilitating with min. 60% rural their adoption in the state-specific marks or development applications and facilitating their equivalent at and adoption in the State. all levels Panchayati ° Update, Refine, validate and implement ° Three years on Raj sector the State DPR. IT-driven ° Knowledge of ° Firm up State BPR and draft GOs for Accounts Uttarakhand line Departments. Oversee Bid-process Consultancy management, Vendor Selection and Projects Contract Management. ° Review and ensure timely Submission of monthly Progress report from District Coordinators to State. ° Assist, guide and support the state in the implementation of Model Accounting System (MAS) and PRIASoft for local bodies. ° To coordinate with the State AG and other agencies for resolving issues relating to Chart of Accounts and classification under MAS/PRIASoft. ° Address all other issues of PRIASoft in the rollout of e-Panchayat and ensure all accounts in local bodies are in sync with the Model accounting System. ° Assess Convergence / Mapping of local accounting softwares with PRIASoft. ° Any other task related to the ongoing projects under the Panchayat dept. assigned from time to time.

S. Role/ Job Description/ Responsibilities Qualification no Designation Essential Desirable 3. Data Entry ° Provide Application related support to ° Graduate with ° Knowledge of Operator the dept for the PES applications. min. 60% marks rural ° Help the dept staff for the IT related or equivalent at development all levels activities in the Dept. and ° High level ° Support to the SPMU team in their day Panchayati typing skills to day operations. Raj sector 4000 key ° Any other task related to the ongoing ° Knowledge of depression/hour projects under the Panchayat dept. Uttarakhand in english and assigned from time to time. ° 1 yr 2500 key experience . depression/hour and web in hindi. based large ° Working scale knowledge of applications MS Word, Excel and Power point and web based applications

4 District Project ° Provide support with respect of RGPSA ° B.Tech./BCA/B ° 3 year Manager / GPDP & PES applications in the Sc in experience in District and Coordinate with State Computer IT Projects Programmer for operational issues and science or IT and web their resolution. with min. 60% based large ° Visit Block Panchayats and Gram marks or scale Panchayats periodically to find out equivalent applications. issues in rollout of PES and resolve them in consultation with State Technical Consultant. ° Organize trainings providing Handholding support in all local bodies under his District and Serve as a Helpdesk for all local bodies in the District. ° Monitor the commissioning of computers and internet connectivity in local bodies under his district. ° Any other task related to e-Panchayat assigned from time to time. 5 Office Attendant ° Handling day to day office work 10 th pass from - recognized institution