In Accordance with the Single Audit Act and OMB Circular A-133)
STATE OF ILLINOIS UNIVERSITY OF ILLINOIS
Compliance Examination
(In Accordance With the Single Audit Act and OMB Circular A-133)
June 30, 2013
Performed as Special Assistant Auditors for the Auditor General, State of Illinois
STATE OF ILLINOIS UNIVERSITY OF ILLINOIS Compliance Examination Year ended June 30, 2013
Table of Contents
Page
University Officials 1 Management Assertion Letter 2 Compliance Examination: Compliance Report Summary 4 Accountants’/Auditors’ Reports: Independent Accountants’ Report on State Compliance and on Internal Control over Compliance for State Compliance Purposes 10 Independent Auditors’ Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 13 Independent Auditors’ Report on Compliance for Each Major Program; Report on Internal Control over Compliance, and Report on Schedule of Expenditures of Federal Awards Required by OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations 15 Schedule of Findings and Questioned Costs: Summary of Auditors’ Results 18 Current Findings: Government Auditing Standards 20 Federal Compliance 24 State Compliance 64 Prior Findings Not Repeated 91 Schedule of Award Numbers Referenced in the Federal Compliance Findings 93 Financial Related Information: Financial Related Information Summary 105 Financial Related Schedules: Schedule of Expenditures of Federal Awards 106 Attachments to Schedule of Expenditures of Federal Awards: Federal Loans Disbursed and Capital Contributions 179 Schedule of Loans Issued and Outstanding Balances for University Administered Loan Programs 180 Detail of Pass-Through Federal Funding 181 Notes to Schedule of Expenditures of Federal Awards 306 Related Reports Published Under Separate Cover: Annual Financial Report of the University of Illinois for the Year ended June 30, 2013, which is incorporated herein by reference Supplemental Financial Information Report for the Year ended June 30, 2013, which is incorporated herein by reference Annual Financial Report of the University of Illinois Auxiliary Facilities System for the Year ended June 30, 2013, which is incorporated herein by reference Annual Financial Report of the University of Illinois Health Services Facilities System for the Year ended June 30, 2013, which is incorporated herein by reference Report Required Under Government Auditing Standards for the Year ended June 30, 2013, which is incorporated herein by reference
STATE OF ILLINOIS UNIVERSITY OF ILLINOIS University Officials Year ended June 30, 2013
Robert A. Easter President
Walter K. Knorr Vice President and Chief Financial Officer and Comptroller
Michael B. Bass Senior Associate Vice President for Business and Finance and Deputy Comptroller
Patrick M. Patterson Controller and Senior Assistant Vice President for Business and Finance
Julie A. Zemaitis Executive Director of University Audits Chancellor, University of Illinois at Urbana- Phyllis M. Wise Champaign and Vice President, University of Illinois
Maxine E. Sandretto Assistant Vice President for Business and Finance, Urbana-Champaign
Paula Allen-Meares Chancellor, University of Illinois at Chicago and Vice President, University of Illinois
Heather J. Haberaecker Executive Assistant Vice President for Business and Finance, Chicago
Susan J. Koch Chancellor, University of Illinois at Springfield and Vice President, University of Illinois
Michael E. Bloechle Director of Business Services, Springfield
Administrative offices are located at: Central Administration Springfield Campus 238 Henry Administration Building Business Services Building – One University Plaza 506 South Wright Street Room 57 Urbana, Illinois 61801 Springfield, Illinois 62703
Chicago Campus Urbana-Champaign Campus 809 South Marshfield 109 Coble Hall Room 608 Chicago, 801 South Wright Street Illinois 60612 Champaign, Illinois 61820
1 2 3 STATE OF ILLINOIS UNIVERSITY OF ILLINOIS Compliance Report Summary Year ended June 30, 2013
The compliance testing performed during this examination was conducted in accordance with Government Auditing Standards and in accordance with the Illinois State Auditing Act.
Accountants’ Report The Independent Accountants’ Report on State Compliance and on Internal Control over Compliance for State Compliance Purposes does not contain scope limitations, disclaimers, or other significant nonstandard language.
Summary of Findings Current Prior Number of report report Findings 29 30 Repeated findings 18 21 Prior recommendations implemented or not repeated 12 16
Details of findings are presented in the separately tabbed report section of this report.
Schedule of Findings and Questioned Costs
Findings (Government Auditing Standards)
Item No. Page Description Finding Type
2013-001 20 Inadequate Year-End Expense Accruals, and Noncompliance and Revenue and Expense Deferrals Process significant deficiency
2013-002 22 Inadequate Controls over University Noncompliance and Procurement Card Transactions significant deficiency
4 (Continued) STATE OF ILLINOIS UNIVERSITY OF ILLINOIS Compliance Report Summary Year ended June 30, 2013
Findings (Federal Compliance)
Item No. Page Description Finding Type
2013-003 24 Incomplete Documentation in Client Eligibility Noncompliance and Files material weakness
2013-004 27 Failure to Determine Eligibility in Accordance Noncompliance and with SFA Regulations material weakness
2013-005 29 Inadequate Procedures for Closing Federal Noncompliance and Projects material weakness
2013-006 33 Incomplete Cost Transfer Information Noncompliance and material weakness
2013-007 37 Inadequate Process for Monitoring Cost Share Noncompliance and Requirement material weakness
2013-008 39 Inadequate Documentation for Payroll and Noncompliance and Fringe Benefit Expenditures material weakness
2013-009 42 Inadequate Process for Updating Property Noncompliance and Management Records material weakness
2013-010 45 Inadequate Support for Cash Requests Noncompliance and material weakness
2013-011 48 Inadequate Documentation of Approval Noncompliance and Controls over Cash Draws material weakness
2013-012 53 Improper Reporting of Amounts in Financial Noncompliance and Status Reports material weakness
2013-013 57 Inadequate Approval Controls over Financial Noncompliance and Reporting significant deficiency
2013-014 61 Inaccurate Award Records Noncompliance and significant deficiency
5 (Continued) STATE OF ILLINOIS UNIVERSITY OF ILLINOIS Compliance Report Summary Year ended June 30, 2013
Findings (State Compliance)
Item No. Page Description Finding Type
2013-015 64 Inadequate Procedures to Remove Inactive Noncompliance and Employees from Payroll System significant deficiency
2013-016 66 Failure to Follow Time Reporting Noncompliance and Requirements significant deficiency
2013-017 67 Inadequate Controls over User Access to Noncompliance and Information Systems significant deficiency
2013-018 69 Contracts and Real Estate Leases Not Properly Noncompliance and Executed significant deficiency
2013-019 72 Religious Observances Act Noncompliance and significant deficiency
2013-020 73 Abused and Neglected Child Reporting Act Noncompliance and significant deficiency
2013-021 74 Noncompliance with the University of Illinois Noncompliance and Act Regarding Proficiency in the English significant deficiency Language
2013-022 76 Improper Classification of General Ledger Noncompliance and Expenditures significant deficiency
2013-023 77 Inaccurate Inventory Records Noncompliance and significant deficiency
2013-024 79 Failure to Prepare and Submit High School Noncompliance and Feedback System Reports significant deficiency
2013-025 80 Sabbatical Reports Not Submitted in Noncompliance and Accordance with University Policies and significant deficiency Procedures
2013-026 81 Failure to Comply with County Cooperative Noncompliance and Extension Law significant deficiency
2013-027 82 Payroll Withholding and Deductions Noncompliance and Authorization Forms Not on File significant deficiency
6 (Continued) STATE OF ILLINOIS UNIVERSITY OF ILLINOIS
Findings (State Compliance, continued)
Item No. Page Description Finding Type