Minutes of the Ontario Association of Services Board, Zone 5

Hosted by Waterloo Police Service Tuesday, September 10, 2019 Waterloo Regional Police Service North Division, 45 Columbia Street East Waterloo, Ontario 9:00 am Refreshments and 9:30 am Business Meeting ______

Business Meeting – Called to order at 9:30 a.m.

Chair – Jim Dietrich

Secretary/Treasurer – Jo-Anne Fields

Guest Speakers – Sgt. Julie Sudds, Cst. Eric Boynton, Executive Office - Inclusion, Equity and Diversity

Fred Kaustinen, OAPSB, Executive Director

Attendance - Police Services Board

 Chatsworth Terry McKay, Scott MacKey, Mitch Christianson  Georgian Bluffs Peter Hughes, Dwight Burley, Barry Hatt  Grey Highlands Daryl Minifie, Dane Nielsen, Paul McQueen, Lynn Silverton  Guelph Don Drone  Hanover Don Smith, Sue Paterson  North Perth Ken Lawrence  Orangeville Ian McSweeney  Owen Sound Garth Pierce, Marion Koepke, John Thomson  Shelburne Wade Mills  Southgate Jim Frew  South Huron Jim Dietrich, Jo-Anne Fields  Stratford Rosemary Tanner  Waterloo Jill Eggleton, Phil Huck, Rosita Tse  Wellington Joanne Ross-Zuj, Lisa MacDonald  West Grey Betty Moric  West Perth June Demerling

Regrets from Duane Sprague, Ministry Advisor

Shared Business Meeting – Chiefs and Boards

- Chief Bryan Larkin brought greetings and welcomed the OAPSB Zone 5 membership to Waterloo Regional Police Service, North Division – noted that it has been very busy the last OAPSB Zone 5 Minutes - 1 - Tuesday, September 10, 2019

few weeks welcoming 60,000 to 65,000 students to the community - Introduction of Regional Chair and Chair of Police Services Board, Karen Redman - Karen proudly introduced the Waterloo Police Services Board members who were in attendance - She noted the importance of effective relationships, creating, interacting, engaging and developing them - Noted that today is International Suicide Prevention Day - Presentation surrounding Equity, Inclusion & Diversity – Sgt. Julie Sudds, Cst. Eric Boynton - Waterloo Police Service is committed to Equity, Inclusion & Diversity within the organization - Ongoing training to stay apprised of best practices in the policing and public sectors - Equality is giving people the same things – Equity is fairness in every situation - Internal Publications and Education campaigns – guidebook created – monthly publications for circulation - Member support – ensure members both civilian and sworn feel included in the workplace – respect, development of talents, individuals are recruited and valued – encouraged and utilized - Women in Leadership forum – female leaders in organization – grow and develop – champion women in leadership – offer tools for continued success – gender equity - Community outreach and engagement – engaged in a number of community events and projects that are aimed at making more meaningful connection with our community - Mandate includes connecting with diverse, multicultural residents in the Region – liaison with other community groups to interact - Strategic Advisement & Auditing – uniform and civilian recruitment with a lens to diversity/gender focused recruitment – Ride-Alongs to better understand current practices and overall situation in various branches and front line – transfer and mentoring processes – liaising with new recruit classes through new employee orientation - Seek professional service to develop a plan to move forward creating a equity/inclusion strategy for the service - Community Impact Service – connection with the community – uniform can be seen as a barrier – example PRIDE prom – feel good story of building relationships – success story - Deputy Chief Kevin Thaler thanked Julie and Eric for presenting today - Knowledgeable, informative and interesting presentation

Ministry Report

- Duane Sprague, Ministry Advisor sent regrets to the meeting – no report provided

1. Introduction and Welcome

- Chair Jim Dietrich welcomed everyone to the meeting today and thanked Waterloo Police Service for hosting today’s meetings - We encourage all Boards to submit a report which can be included in the minutes. This practice enables effective communication within Zone 5

2. Disclosure of Pecuniary Interest or the General Nature Thereof

- None identified

OAPSB Zone 5 Minutes - 2 - Tuesday, September 10, 2019

3. Approval of Agenda

Motion - Lynn Silverton/Ken Lawrence

“That the agenda be approved as presented.”

Disposition - Carried

4. Approval of Minutes

Motion - Ken Lawrence/JuneDemerling

“That the minutes of the June 18, 2019 meeting be approved as amended, noting that Mitch Christianson from Chatsworth was not in attendance.”

Disposition - Carried

4.1 Errors or Omissions

- Noted that Mitch Christianson from Chatsworth was not in attendance at the previous meeting

4.2 Discussion pertaining to the minutes

- No discussion in reference to the minutes of the previous meeting

5. Secretary/Treasurer’s Report

- Treasurer, Jo-Anne Fields prepared financial report for presentation - Bank balance as at August 20, 2019 was $7,676.76 - Receipts – No funds were received - Disbursements – $99.75 - Scotiabank Investment as of August 21, 2019 was $4,212.32 - RBC Investment – February 5, 2019 - $4,212.32 - RBC Investment was re-invested on February 5, 2019 at 1.65% interest. Anticipated interest generated at maturity on February 5, 2020 will be $69.50 - Please remember to notify Secretary/Treasurer of any changes to your membership - Appreciate Boards forwarding their respective report for inclusion in the minutes

Motion - Terry McKay/June Demerling

“That the Treasurers report be accepted as presented.”

Disposition - Carried

Motion - Dwight Burley/Lisa MacDonald

“That the Treasurer pay the necessary invoices between this and the next meeting.”

OAPSB Zone 5 Minutes - 3 - Tuesday, September 10, 2019

Disposition - Carried

6. Ministry Report – Ministry Advisor

- Ministry Advisor, Duane Sprague sent regrets

7. Educational Session

- Executive Director, Fred Kaustinen joined us today to provide an overview of the background of the OAPSB - Please refer to the power point presentation - Evolution of the role of the OAPSB and where it is today - Question and answer session followed the presentation - Noted that it is anticipated that there will be one board per Detachment in the future - Questioned who would be responsible for the cost of mandatory Board training – will it be funded by the province? – at this time there are no answers on the funding responsibilities - Compulsory training – on-line training on diversity and multiculturalism and board and board member responsibilities - Questioned the time commitment surrounding on-line training – unsure at this time - Phil Huff – OAPSB – advocate for training, part of design of that training – responding to questions with an educated response - Some of training modules have been completed and some outstanding - Framework to get engagement and to seek funding from the Government - Must determine value before funding is provided - Government wants to build on success - Research on governance performance standards prior to embarking on this initiative - Funding is an imperative key to moving the training development forward - Chair Jim Dietrich thanked Fred for this presentation – thank you to Phil Huff for participating

8. Correspondence

- No outstanding correspondence to discuss - All correspondence is shared with Zone 5 membership as received

9. Zone Director’s Report

- OAPSB Director’s report was prepared and presented by Lisa MacDonald, Zone 5 Director - Lisa noted that it was a very busy summer - The Board confirmed the reappointment of FREDERICK BIRO to the OMERS SC Board for another term of three years starting on January 1, 2020. Mr. Biro’s term will expire in December of 2022. He will have completed nine years on the OMERS SC Board at that time - OAPSB appointment to OPAC - the Board supported the OIC appointment extension of Fran Caldarelli to the OPAC Board, from 8 January 2020 for two or more years - OAPSB Board Secretary - the Board appointed Fran Caldarelli as Board Secretary

10. New Business

- Deferred from June Meeting - Zone 5 Procedural By-law Review OAPSB Zone 5 Minutes - 4 - Tuesday, September 10, 2019

- Chair Dietrich advised that he was not in attendance at the June meeting and questioned if there were any update - Vice Chair Daryl Minifie provided a brief overview of the discussion noting that the legality of Zone 5 operations was in question - Ian McSweeney stated that a Committee has been created to investigate and resolve any concerns Association wide – is an ongoing process - will report back at the December meeting - No new developments at this time - Edits to the present By-law will be deferred until further notice - Any questions or concerns, feel free to contact Lisa MacDonald, Phil Huff or Fred Kaustinen - Agenda item for December meeting

11. Key Zone Updates and Q & A Period

- We encourage Boards to share a written report for inclusion in the minutes - Any items of significance can be shared at the meeting - Boards were reminded to send in Directory updates - At a recent AMO Conference, Paul McQueen was in discussion with an individual that shared a story of “Staged Accidents” – resulting in bodily harm and insurance claims – target individual drivers, ensure there would be no witnesses to these staged accidents – please share with your Board membership who are not in attendance - education and awareness of this type of activity - Wade Mills, Shelburne Police Service – OPP costing completed and will retain Municipal Force – direction to complete a comprehensive service delivery review – Board starting to tackle this task – will retain an outside company to complete this review - Ian McSweeney, Orangeville – the Board identified a potential conflict by having the same individual provide Secretarial services to the Police Service and the Board – seeking a Job Description for Police Services Board – if willing to sharing Job Description, please forward to Ian

Individual Board Updates

Guelph

- The is making the transition to move all marked vehicles to hybrid and/or electric power within the current budget. Guelph is the first police service in Canada to make this commitment to reduce fuel costs and Guelph’s carbon footprint, which also contributes towards the stated goals of the City of Guelph to be a net-zero community by the year 2050 - Crimestoppers Guelph Wellington presented their annual report to the Board in June, reporting that I n 2018, there were 20,752 tips, a 23% increase over 2017. In August 2018, they received their 20,000th tip. There were 1550 arrests made. They have become very active on social media - Chief Cobey is participating in monthly Facebook Live sessions on radio station Magic 106, engaging with the community and taking questions - The Service has appointed a Downtown Liaison Officer to engage with business and community leaders to focus on solutions to ramifications of the opioid crisis on the downtown. The Downtown is one of the six priorities in the new Strategic Plan

OAPSB Zone 5 Minutes - 5 - Tuesday, September 10, 2019

- The Headquarter Renovation Project Manager reports that 95% of the third floor on the west end is complete and second floor spaces are 80% complete. The garage area will be turned over to the GPS early fall, and partial occupancy for staff will take place in the fall. The Guelph Police Service Staff is to be commended for working in the renovation and construction atmosphere for these past few years, which has also necessitated moving to different locations, sometime more than once - Board Chair Don Drone is spearheading a fundraising campaign for a City of Guelph Art Installation for the new Headquarters. It will be a Public Art installation in accord with the City of Guelph policy in this area - On September 4, 2019, the Guelph Police Association is sponsoring the 37th Annual - Norma Owen Memorial Golf Tournament at the Ariss Valley Golf and Country Club. This tournament is in memory of Constable Norma Owen, who was a member of the Guelph Police Service and succumbed to cancer in 1983. This tournament has been held since 1983, and the proceeds from these events have been donated to various cancer related charities in our community. To date, approximately $381,225 has been donated. This year, the proceeds will be given to Hospice Wellington, in an effort to assist them in continuing to provide a tranquil place for the terminally ill. Hospice Wellington has been caring for the people of Guelph and Wellington County since 1980. Kindness and compassion is the cornerstone of what Hospice Wellington gives to our community every day

Hanover

- The Board has begun its business planning process for the period 2020-2023 as required by the Police Services Act. Two on-line surveys are currently active to allow for consultation with the public and with school boards. The public survey is being promoted through various media outlets and the Board will also hold focus groups for the public. The business plan is expected to come to the Board for approval early in 202. - New constables have been hired and the Board and the Chief are very pleased that the service is now up to full strength with no vacancies - Two new provincial appointments have been made to the Hanover Police Services Board. They are Mike Dunlop and Rick Hopkins. The Board is pleased to now have all five positions filled - Earlier in the year, in response to concerns about speeding, the Chief submitted a Traffic Management Plan to Hanover Town Council. In response, the Town purchased portable speed monitoring signs which allow data on the number of vehicles and the speeds registered to be remotely reviewed. The signs have proven to be very effective in reducing speeding and the Town is considering purchasing additional signs - In response to community concerns about safety on Town of Hanover trails, the service has set up a bike patrol unit. Local businesses, service clubs and other community organizations donated money toward the cost of the bikes and the bike patrol unit has proven to be very effective in patrolling not only the trails, but the downtown core. This has led to more public contacts and increased visibility for the service - The Bike Patrol members began participating in a positive ticketing program which distributes donated coupons from McDonald’s as “positive tickets” to youth who are seen doing good deeds or obeying the laws. The program has now expanded to include all members of the service and it has proven very successful as a great youth engagement and community safety strategy that has been well received by the community

OAPSB Zone 5 Minutes - 6 - Tuesday, September 10, 2019

North Perth

- Large drug bust just conducted by Perth and Huron Drug Officers - Rash of stunt drivers and they aren’t all young drivers - Things are running smoothly in North Perth

South Huron

- Report submitted for inclusion - The Board did not meet during the summer months of July and August - No appointment of Provincial Representative to date

Waterloo

- The Police Services Board received a presentation from the Waterloo Region Crime Prevention Council on their report Islamophobia in Waterloo Region. Highlights include:  In 2017, hate crime statistics showed a 207% increase in crimes motivated by hate for Muslims. At a local level, there has been opposition to the Islamic Centre in Waterloo.  Following a community consultation, the results show Islamophobia is prevalent in Waterloo Region, including in schools, workplaces and public spaces and disproportionally affects Muslim women. Based on feedback, common themes for the root-causes are ignorance to Islam/Muslims, media coverage and fear of losing culture and jobs.  Through the consultation, potential solutions were discussed, including: increased education about Islam and Muslims and developing policy that addresses consequences for hate speech. In the report, there are a number of recommendations being brought forward. Recommendations relevant to WRPS include: term Islamophobia be specifically used; local institutions use resources and strategies in an equitable manner; training on Islamophobia; documenting hate incidents; and community outreach on a regular (quarterly) basis. WRPS is currently developing its first Equity, Inclusion and Diversity Plan and these recommendations will be valuable in informing this work. - The Police Services Board received a presentation from the Waterloo Region Crime Prevention Council on their report Youth in Waterloo Region on Issues of Substance Use. Highlights include:  Through consultation with youth, this report was developed and will help guide the development of the Region’s Youth Engagement Strategy.  Data shows that youth in high schools in the Waterloo Wellington area rank higher than their Ontario counterparts in the use of any substance.  The root causes for substance use in youth include their social environment, social and structural stigma and discrimination and mental health and wellbeing.  With high rates of substance use in Iceland, a model was developed to address the issue. Through its implementation, this model has resulted in significant decreases in the use of alcohol, cigarettes and cannabis in 15 and 16 year olds. Should resources be made available, the Waterloo Region Crime

OAPSB Zone 5 Minutes - 7 - Tuesday, September 10, 2019

Prevention Council would like to implement a hybridized version of the Icelandic Model as a key prevention component of their Youth Engagement Strategy. - WRPS continues to see a high number of drug overdoses and overdose-related deaths in the Region, with Service members increasingly administering Naloxone. WRPS is focusing its enforcement activities on drug trafficking and have seen an increase in charges laid related to drug trafficking activities. - The Police Services Board received a presentation on the findings of the Waterloo Region Community Wellbeing Survey. The Survey was launched in 2018 across Waterloo Region with support from 16 partner organizations, including the WRPS. The purpose of this Survey was to get detailed information on citizens’ views on quality of life in the Region, help inform planning and priority setting for partner organizations, and provide a baseline for measuring progress of Wellbeing Waterloo Region. The survey gathered resident perceptions on a variety of aspects linked to eight interconnected domains of wellbeing. Survey results suggest that the average quality of life in the Region is high, with overall, 75% of residents reporting that they are very satisfied with life in general. There were survey questions related to feelings of safety, and to trust and confidence in the WRPS. 68.5% of residents reported a moderately high degree of confidence in WRPS. WRPS recently received the raw survey data and will be completing a deeper dive into these results to better understand where WRPS can improve and target its efforts at community outreach and member training. - Two Board members, Rosemary Smith and Peter Ringrose, who both served eight years on the Board as provincial appointees, retired from the Board. The Board is grateful for their dedicated and committed service to the Board and the significant contributions they made over the last eight years. Their replacements have not yet been confirmed. - The Police Services Board and the Waterloo Regional Police Association have negotiated an amended agreement relating to the 2015-2019 Collective Agreements for both uniform and civilian members. Some of the highlights of the amended agreement include:  Transitioning both the uniform and civilian Central Sick Bank to a long-term and short-term disability plan  Paid lunch periods for all civilian members, effective July 1, 2020  A commitment to outsource the Job Evaluation Process to an independent third party and to conclude the Market Survey for civilian positions  A three-year pilot for a 12-hour shift schedule that will commence in January, 2020

12. Future Agenda Items

- Please contact the Secretary-Treasurer if you have items that you would like to include on upcoming Agenda - Guest speaker – very effective and interesting presentations today – suggested that this tradition continue at each meeting if possible

12.1 Next Meeting Date

 The next regular meeting of the OAPSB Zone 5 will be held on Tuesday, December 10, 2019 at the Lord Dufferin Centre in Orangeville. Meeting will be hosted by the

OAPSB Zone 5 Minutes - 8 - Tuesday, September 10, 2019

Orangeville Police Service. Snacks will be enjoyed at 9:00 am, followed by the business meeting at 9:30 am. Lunch at noon.

13. Adjournment

Motion - Terry McKay

“That the meeting adjourn at 11:40 am for lunch.”

Disposition - Carried

______Chair – Jim Dietrich Date

______Sec./Treasurer – Jo-Anne Fields Date

OAPSB Zone 5 Minutes - 9 - Tuesday, September 10, 2019