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Police Services Board (PSB) Minutes Tuesday, November 26, 2019

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Police Services Board (PSB) Minutes Tuesday, November 26, 2019 The Municipality of Grey Highlands Police Services Board (PSB) Minutes Tuesday, November 26, 2019 Members Present: Chair Daryl Minifie, Paul McQueen, Dane Nielsen, and Lynn Silverton Members Absent: Support: Amanda Fines-VanAlstine Staff Sergeant Terry Ward Page 1 Call to Order 1:02 PM 2 Declaration of Pecuniary Interest 3 Approval of Agenda 3.1 Recommendation: PSB2019-70 Lynn Silverton - Dane Nielsen That the agenda be approved as amended. Addition: Discussion on traffic lights at downtown intersections along Highway 10; Addition: Closed Session Under 35 (4) (a) of the Police Services Act: The board may exclude the public from all or part of a meeting or hearing if it is of the opinion that, matters involving public security may be disclosed and, having regard to the circumstances, the desirability of avoiding their disclosure in the public interest outweighs the desirability of adhering to the principle that proceedings be open to the public; CARRIED. 4 Adoption of Minutes 4.1 Recommendation PSB2019-71 Dane Nielsen - Paul McQueen That the Grey Highlands Police Services Board approve the minutes of 2019-09-24 meeting as circulated. CARRIED. Police Services Board - 24 Sep 2019 - Minutes - Html 5 Delegations/Presentations 5.1 Presentation: Gord Hedges received recognition for his years of dedicated service to the Grey Highlands Police Services Board. PSB2019-72 Lynn Silverton - Dane Nielsen The Grey Highlands Police Service Board receive this presentation Page 1 of 123 Police Services Board (PSB) November 26, 2019 for information. CARRIED. 6 Detachment Commander's Report 6.1 Report from Staff Sergeant Terry Ward for the Month of August 2019: • Once again Grey Highlands is a community oriented safe place to live and work • Ongoing traffic initiatives: targeting problem areas such as speeding, seat belt use, and distracting driving • Grey Bruce OPP auxiliary officer membership is down, so auxiliary hours are low • In August of 2019 there was an overall decrease in crime over the same period in 2018. • August of 2019 traffic charges laid: 370 speeding, 2 seat-belt, 22 impaired, 1 distracted which is an increase from August 2018. • August 2019 criminal code charges: 27 Traffic, 138 non-traffic which is an increase from August 2018 • Collisions - 11 for August 2019 • Request from member Silverton to have more up to date detachment commanders report. Staff Sergeant Ward will take this back to OPP and request in January that we receive September, October, November and December report. PSB2019-73 Paul McQueen - Dane Nielsen That the Grey Highlands Police Services Board receives the Staff Sergeant's Report for August 2019 for information purposes. CARRIED. Grey Highlands PSB Report Nov 26 7 Items for Discussion 7.1 Chair Update: Joint PSB Meeting • Meeting Held November 26, 2019 • Township of Chatsworth has renewed contract with OPP so will remain part of the joint PSB o Joint ticket books - ready to pursue o Black cat radar is ready to be purchased at an increased cost of about $600.00 for a total cost of $5,015.03. • Grey Bruce Detachment: 108 total positions - 4 new recruits slated to join once training is complete, still leaves a vacancy of 9. • Staff Sergeant Jenn Ormsby from Oxford is taking over for Commander Martin Murray for his 2 month absence. PSB2019-74 Lynn Silverton - Paul McQueen That the Grey Highlands Police Service Board request that Council approve to the additional costs ($5013.03 divided by 4 municipalities) from the July 2018 motion (PSB18-26 stated to a maximum of $1200.00) for the purchase of the covert traffic monitor; and That, subject to member municipalities of the joint police services board agreeing to the additional costs, The municipality of Grey Highlands will purchase the covert traffic monitor and invoice the other municipalities accordingly. Page 2 of 123 Police Services Board (PSB) November 26, 2019 CARRIED. PSB2019-75 Lynn Silverton - Dane Nielsen That the Police Service Board agree to allow the members of the public in attendance to take part in discussions when recognized by the chair. CARRIED. PSB2019-76 Lynn Silverton - Dane Nielsen That the Grey Highlands Police Service Board receives this update for information. CARRIED. 7.2 OPP Appreciation Gift PSB2019-77 Paul McQueen - Dane Nielsen That the Grey Highlands Police Services Board authorizes the secretary to purchase two trays of Christmas treats to show appreciation to OPP officers, one tray scheduled for December 24, 2018 and the other on December 31, 2018, at a cost not to exceed $75 plus tax per tray. CARRIED. 7.3 OPP 2020 Annual Billing Statement PSB2019-78 Lynn Silverton - Dane Nielsen The the Grey Highlands Police Service Board receives the 2020 OPP Annual Billing Statement for information. CARRIED. 2020 Annual Billing Letter for Municipalities Eng Grey Highlands 2020 Annual Billing Statement 7.4 Grey Highlands 2020 Renewal OPP Contract PSB2019-79 Dane Nielsen - Lynn Silverton That the Grey Highlands Police Services Board receives the OPP Draft Renewal Proposal and Contract for information; CARRIED. Grey Highlands Renewal 'Contract' 2020 DRAFT_ Grey Highlands Renewal 'Proposal' 2020 DRAFT 7.5 2020 Police Service Board Meeting Dates Staff Report 2019310 PSB2019-80 Dane Nielsen - Paul McQueen That the Staff report CLS.19.34 be received; and The the Grey Highlands Police Service Board accepts the schedule of the 4th Tuesday of every other month for 2020 meetings as proposed. CARRIED. Page 3 of 123 Police Services Board (PSB) November 26, 2019 2020 Police Service Board Meeting Dates - Pdf 7.6 Rocklyn Community Safety Zone PSB2019-81 Dane Nielsen - Paul McQueen That the Grey Highlands Police Services Board receive the Rocklyn Community Safety Zone request for information. CARRIED. PSB2019-82 Lynn Silverton - Dane Nielsen That the Grey Highlands Police Service Board recommends to the Director of Transportation that Council deem the Rocklyn Community be designated as a Community Safety Zone in all directions. CARRIED. Rocklyn Community Safety Zone Break 2:13 - 2:26 Clerk Raylene Martell joined the meeting. 7.7 Community Safety and Well-Being Plan Staff Report 2019340 PSB2019-83 Paul McQueen - Dane Nielsen That the Grey Highlands Police Services Board appoint Lynn Silverton to represent the Grey Highlands Police Services Board on the Grey Bruce Community and Safety Well Being Advisory Committee as per s. 145 (3) 7 of the Police services Act should Council choose to enter into agreement for this joint initiative. CARRIED. PSB2019-84 Dane Nielsen - Paul McQueen Follow standard compensation procedure for this member as being appointed CARRIED. PSB.19.01 - Appointment to Advisory Committee for CSWBP - Pdf 8 Correspondence 8.1 Ontario Association of Police Service Boards Zone 5 Minutes September 10 2019 OAPSB Zone 5 Minutes 8.2 Grey Highlands Police Service Commencement Award. Thank you letter 8.3 All Chiefs Memo - Raised Speed Limits - re-issue 2 19-0072-All-Chiefs-Memo-Raised-Speed-Limits-Re-Issue-2 19-0072-Attachment-Memo-from-Kevin-Byrnes-Re-Issue-2 8.4 All Chiefs Memo - January BCT Intake 19-0073-All-Chiefs-Memo-January-BCT-intake 8.5 All Chiefs Memo - Electronic Proof of Auto Insurance 19-0074-All-Chiefs-Memo-Electronic-Proof-of-Auto-Insurance Page 4 of 123 Police Services Board (PSB) November 26, 2019 19-0074-Attachment-Memo-from-David-Wai 8.6 All Chiefs Memo - Provincial Rail Summit 2019 19-0075-All-Chiefs-Memo-Provincial-Rail-Summit-2019 19-0075-Attachment-Invitation-from-Chief-Coroner-of-Ontario 8.7 All Chiefs Memo - CFS Court Testimony and Letter of Opinion Acceptance Criteria 19-0076-All-Chiefs-Memo-CFS-Court-Testimony-and-Letter-of-Opinion- Acceptance-Criteria 8.8 All Chiefs Memo - Crime Prevention Week 2019 19-0077-All-Chiefs-Memo-Crime-Prevention-Week-2019 19-0077-Attachment-1-Appendix-A-CP-Week-Twitter-Submission 19-0077-Attachment-2-Appendix-B-CP-Week-Community-Events 8.9 All Chiefs Memo - CISO Director 19-0078-All-Chiefs-Memo-CISO-Director All Cheifs Memo - Proceeds of Crime (POC) Front-Line Policing (FLP) Grant 8.10 Program – Call for Applications (2020-21 to 2022-23) 19-0079-All-Chiefs-Memo-POC-Call-for-Applications-2020-23-1 19-0079-Attachment-POC-Call-for-Applications-2020-23-Guidelines-and- Instructions All Chiefs Memo - Assistant Deputy Minister Announcement 8.11 19-0080-All-Chiefs-Memo-Assistant-Deputy-Minister-Announcement All Chiefs Memo - Introduction of the Provincial Animal Welfare Services 8.12 Act, 2019 19-0081-All-Chiefs-Memo-Introduction-of-the-Provincial-Animal-Welfare- Services-Act-2019 All Chiefs Memo - Police Services Advisor Zone Assignments 8.13 19-0082-All-Chiefs-Memo-Board-and-Police-Service-Assignments-Zone- Update 19-0082-Attachment-Advisor-Board-Assignments-and-Contact- Information-January-2020 All Chiefs Memo - Search Warrant Tracking System 8.14 PSB2019-85 Paul McQueen - Dane Nielsen The the Grey Highlands Police Service Board receive all of the above documents for information. CARRIED. 19-0083-All-Chiefs-Memo-Search-Warrant-Tracking-System 19-0083-Attachment-Memo-from-Sheila-Bristo 2:47 PM Clerk Raylene Martell left the meeting. 9 Other Business 9.1 Member Silverton - discussion on Highway 10 downtown Traffic Lights - Left turn advance at the main intersections of Flesherton and Markdale. - Will the OPP make a recommendation to County Council based on the findings of an investigation if necessary. 9.2 Member Nielsen request - would like the OPP to place the radar system put up again at the North end of Eugenia when it's available. Page 5 of 123 Police Services Board (PSB) November 26, 2019 10 Closed Session Recommendation 10.1 PSB2019-86 Lynn Silverton - Dane Nielsen That the board move into Closed session to discuss matters related to: Speeding in 2 Grey Highlands Communities and the corresponding internal OPP data and information - Under 35 (4)(a) of the Police Services Act matters involving public security may be disclosed and, having regard to the circumstances, the desirability of avoiding their disclosure in the public interest outweighs the desirability of adhering to the principle that proceedings be open to the public; Time: 3:08 PM CARRIED.
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