Minutes of the Ontario Association of Police Services Board, Zone 5 Hosted by Waterloo Police Service Tuesday, September 10, 2019 Waterloo Regional Police Service North Division, 45 Columbia Street East Waterloo, Ontario 9:00 am Refreshments and 9:30 am Business Meeting ____________________________________________________________________________________ Business Meeting – Called to order at 9:30 a.m. Chair – Jim Dietrich Secretary/Treasurer – Jo-Anne Fields Guest Speakers – Sgt. Julie Sudds, Cst. Eric Boynton, Executive Office - Inclusion, Equity and Diversity Fred Kaustinen, OAPSB, Executive Director Attendance - Police Services Board Chatsworth Terry McKay, Scott MacKey, Mitch Christianson Georgian Bluffs Peter Hughes, Dwight Burley, Barry Hatt Grey Highlands Daryl Minifie, Dane Nielsen, Paul McQueen, Lynn Silverton Guelph Don Drone Hanover Don Smith, Sue Paterson North Perth Ken Lawrence Orangeville Ian McSweeney Owen Sound Garth Pierce, Marion Koepke, John Thomson Shelburne Wade Mills Southgate Jim Frew South Huron Jim Dietrich, Jo-Anne Fields Stratford Rosemary Tanner Waterloo Jill Eggleton, Phil Huck, Rosita Tse Wellington Joanne Ross-Zuj, Lisa MacDonald West Grey Betty Moric West Perth June Demerling Regrets from Duane Sprague, Ministry Advisor Shared Business Meeting – Chiefs and Boards - Chief Bryan Larkin brought greetings and welcomed the OAPSB Zone 5 membership to Waterloo Regional Police Service, North Division – noted that it has been very busy the last OAPSB Zone 5 Minutes - 1 - Tuesday, September 10, 2019 few weeks welcoming 60,000 to 65,000 students to the community - Introduction of Regional Chair and Chair of Police Services Board, Karen Redman - Karen proudly introduced the Waterloo Police Services Board members who were in attendance - She noted the importance of effective relationships, creating, interacting, engaging and developing them - Noted that today is International Suicide Prevention Day - Presentation surrounding Equity, Inclusion & Diversity – Sgt. Julie Sudds, Cst. Eric Boynton - Waterloo Police Service is committed to Equity, Inclusion & Diversity within the organization - Ongoing training to stay apprised of best practices in the policing and public sectors - Equality is giving people the same things – Equity is fairness in every situation - Internal Publications and Education campaigns – guidebook created – monthly publications for circulation - Member support – ensure members both civilian and sworn feel included in the workplace – respect, development of talents, individuals are recruited and valued – encouraged and utilized - Women in Leadership forum – female leaders in organization – grow and develop – champion women in leadership – offer tools for continued success – gender equity - Community outreach and engagement – engaged in a number of community events and projects that are aimed at making more meaningful connection with our community - Mandate includes connecting with diverse, multicultural residents in the Region – liaison with other community groups to interact - Strategic Advisement & Auditing – uniform and civilian recruitment with a lens to diversity/gender focused recruitment – Ride-Alongs to better understand current practices and overall situation in various branches and front line – transfer and mentoring processes – liaising with new recruit classes through new employee orientation - Seek professional service to develop a plan to move forward creating a equity/inclusion strategy for the service - Community Impact Service – connection with the community – uniform can be seen as a barrier – example PRIDE prom – feel good story of building relationships – success story - Deputy Chief Kevin Thaler thanked Julie and Eric for presenting today - Knowledgeable, informative and interesting presentation Ministry Report - Duane Sprague, Ministry Advisor sent regrets to the meeting – no report provided 1. Introduction and Welcome - Chair Jim Dietrich welcomed everyone to the meeting today and thanked Waterloo Police Service for hosting today’s meetings - We encourage all Boards to submit a report which can be included in the minutes. This practice enables effective communication within Zone 5 2. Disclosure of Pecuniary Interest or the General Nature Thereof - None identified OAPSB Zone 5 Minutes - 2 - Tuesday, September 10, 2019 3. Approval of Agenda Motion - Lynn Silverton/Ken Lawrence “That the agenda be approved as presented.” Disposition - Carried 4. Approval of Minutes Motion - Ken Lawrence/JuneDemerling “That the minutes of the June 18, 2019 meeting be approved as amended, noting that Mitch Christianson from Chatsworth was not in attendance.” Disposition - Carried 4.1 Errors or Omissions - Noted that Mitch Christianson from Chatsworth was not in attendance at the previous meeting 4.2 Discussion pertaining to the minutes - No discussion in reference to the minutes of the previous meeting 5. Secretary/Treasurer’s Report - Treasurer, Jo-Anne Fields prepared financial report for presentation - Bank balance as at August 20, 2019 was $7,676.76 - Receipts – No funds were received - Disbursements – $99.75 - Scotiabank Investment as of August 21, 2019 was $4,212.32 - RBC Investment – February 5, 2019 - $4,212.32 - RBC Investment was re-invested on February 5, 2019 at 1.65% interest. Anticipated interest generated at maturity on February 5, 2020 will be $69.50 - Please remember to notify Secretary/Treasurer of any changes to your membership - Appreciate Boards forwarding their respective report for inclusion in the minutes Motion - Terry McKay/June Demerling “That the Treasurers report be accepted as presented.” Disposition - Carried Motion - Dwight Burley/Lisa MacDonald “That the Treasurer pay the necessary invoices between this and the next meeting.” OAPSB Zone 5 Minutes - 3 - Tuesday, September 10, 2019 Disposition - Carried 6. Ministry Report – Ministry Advisor - Ministry Advisor, Duane Sprague sent regrets 7. Educational Session - Executive Director, Fred Kaustinen joined us today to provide an overview of the background of the OAPSB - Please refer to the power point presentation - Evolution of the role of the OAPSB and where it is today - Question and answer session followed the presentation - Noted that it is anticipated that there will be one board per Detachment in the future - Questioned who would be responsible for the cost of mandatory Board training – will it be funded by the province? – at this time there are no answers on the funding responsibilities - Compulsory training – on-line training on diversity and multiculturalism and board and board member responsibilities - Questioned the time commitment surrounding on-line training – unsure at this time - Phil Huff – OAPSB – advocate for training, part of design of that training – responding to questions with an educated response - Some of training modules have been completed and some outstanding - Framework to get engagement and to seek funding from the Government - Must determine value before funding is provided - Government wants to build on success - Research on governance performance standards prior to embarking on this initiative - Funding is an imperative key to moving the training development forward - Chair Jim Dietrich thanked Fred for this presentation – thank you to Phil Huff for participating 8. Correspondence - No outstanding correspondence to discuss - All correspondence is shared with Zone 5 membership as received 9. Zone Director’s Report - OAPSB Director’s report was prepared and presented by Lisa MacDonald, Zone 5 Director - Lisa noted that it was a very busy summer - The Board confirmed the reappointment of FREDERICK BIRO to the OMERS SC Board for another term of three years starting on January 1, 2020. Mr. Biro’s term will expire in December of 2022. He will have completed nine years on the OMERS SC Board at that time - OAPSB appointment to OPAC - the Board supported the OIC appointment extension of Fran Caldarelli to the OPAC Board, from 8 January 2020 for two or more years - OAPSB Board Secretary - the Board appointed Fran Caldarelli as Board Secretary 10. New Business - Deferred from June Meeting - Zone 5 Procedural By-law Review OAPSB Zone 5 Minutes - 4 - Tuesday, September 10, 2019 - Chair Dietrich advised that he was not in attendance at the June meeting and questioned if there were any update - Vice Chair Daryl Minifie provided a brief overview of the discussion noting that the legality of Zone 5 operations was in question - Ian McSweeney stated that a Committee has been created to investigate and resolve any concerns Association wide – is an ongoing process - will report back at the December meeting - No new developments at this time - Edits to the present By-law will be deferred until further notice - Any questions or concerns, feel free to contact Lisa MacDonald, Phil Huff or Fred Kaustinen - Agenda item for December meeting 11. Key Zone Updates and Q & A Period - We encourage Boards to share a written report for inclusion in the minutes - Any items of significance can be shared at the meeting - Boards were reminded to send in Directory updates - At a recent AMO Conference, Paul McQueen was in discussion with an individual that shared a story of “Staged Accidents” – resulting in bodily harm and insurance claims – target individual drivers, ensure there would be no witnesses to these staged accidents – please share with your Board membership who are not in attendance - education and awareness of this type of activity - Wade Mills, Shelburne Police Service – OPP costing