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Convocation Guidelines & Procedures for Graduands

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Convocation Guidelines & Procedures for Graduands CONVOCATION GUIDELINES & PROCEDURES FOR GRADUANDS Table of Contents 1.0 INTRODUCTION 2 2.0 CONVOCATION CEREMONY 2 3.0 CONVOCATION PROGRAMME 3 4.0 CONVOCATION PROCEDURES 7 Phase 1: Before the Convocation Day (Confirmation of Attendance) 7 Phase 2: Before the Convocation Day (Collection of Regalia) 8 Phase 3: Convocation Day (Before the Ceremony Begins) 9 Phase 4: Convocation Day (Conferment of Degree) 9 Phase 5: After the Convocation Day 10 5.0 CONVOCATION DRESS CODE 11 6.0 COLLECTION AND RETURN OF REGALIA 12 7.0 CODE OF CONDUCT WHILE IN THE CONVOCATION HALL 14 8.0 THE ISTIADAT KONVOKESYEN KE-8 CUCMS 15 9.0 ACCURATE SPELLING OF NAME AND NRIC NUMBER/ PASSPORT NUMBER OF GRADUANDS IN THE UNIVERSITY DEGREE SCROLL AND 16 ACADEMIC TRANSCRIPT 10.0 CODE OF CONDUCT WHILE RECEIVING THE SCROLL 16 11.0 END OF CEREMONY 16 12.0 ACCOMMODATION 16 13.0 COLLECTION OF THE ORIGINAL SCROLL 16 14.0 ENTRANCE PASS FOR PARENTS AND VISITORS 17 15.0 CONTACT DETAILS 18 16.0 APPENDIX 1 19 PROCEDURES AND GUIDELINES FOR GRADUANDS CYBERJAYA UNIVERSITY COLLEGE OF MEDICAL SCIENCES 1.0 INTRODUCTION The guidebook contains the procedures and guidelines for graduands pertaining to what they should prepare or do before; on; and after the convocation day. It also presents relevant information on the Istiadat Konvokesyen ke-8 Cyberjaya University College of Medical Sciences. 2.0 CONVOCATION CEREMONY Istiadat Konvokesyen ke-8 Cyberjaya University College of Medical Sciences will be held on 1 November 2017 (Wednesday) at Grand Ballroom, Setia City Convention Centre (SCCC). This ceremony consists of two (2) sessions, i.e. Morning and Afternoon session. 3.0 CONVOCATION PROGRAMME ATUR CARA ISTIADAT KONVOKESYEN KALI KE-8 CUCMS (SIDANG 1) 8.15 pagi - Para Jemputan Mengambil Tempat 9.00 pagi - Ketibaan Dif-Dif Kenamaan 9.50 pagi - Ketibaan Yang Amat Berhormat Dato’ Seri Ahmad Bashah Bin Md. Hanipah, SHMS., SSDK., DHMS., DSDK., KMN., AMK., PPN., BKM., PJK., JP. Menteri Besar Kedah Darul Aman; dan Yang Amat Berbahagia Datin Seri Hizam Binti Awang Ahmad 10.00 pagi - Keberangkatan Tiba Kebawah Duli Yang Maha Mulia Sultan Sallehuddin Ibni Almarhum Sultan Badlishah, DK., SHMS., SSDK., PSM., SPMK., DSDK., PAT., BCK., KPK., Hons PhD (Binary University) Sultan Negeri Kedah Darul Aman, Tuanku Canselor CUCMS; dan Kebawah Duli Yang Maha Mulia Sultanah Maliha Binti Tengku Ariff, SHMS., SSDK., DSDK. Sultanah Negeri Kedah Darul Aman - Sesi Fotografi 10.15 pagi - Perarakan Graduan Masuk ke Dewan - Perarakan Akademik Masuk ke Dewan - Perarakan Utama Masuk ke Dewan - Perarakan Canselor Masuk ke Dewan • Lagu “Allah Selamat Sultan” dimainkan • Lagu “Negaraku” dimainkan • Persembahan Lagu “CUCMS” - Bacaan Doa - Pengumuman Tujuan Majlis oleh Presiden CUCMS - Ucapan Konvokesyen oleh Pengerusi Lembaga Pengurusan CUCMS - Perisytiharan Pembukaan Istiadat Konvokesyen ke-8 CUCMS (Sidang Pertama) oleh Kebawah Duli Yang Maha Mulia Sultan Sallehuddin Ibni Almarhum Sultan Badlishah DK., SHMS., SSDK., PSM., SPMK., DSDK., PAT., BCK., KPK., Hons PhD (Binary University), Sultan Negeri Kedah Darul Aman, Tuanku Canselor CUCMS - Ucap Jasa oleh Pengerusi Lembaga Pengurusan CUCMS - Penganugerahan Ijazah Kehormat Doktor Falsafah (Perkhidmatan Awam) kepada Kebawah Duli Yang Maha Mulia Sultan Sallehuddin Ibni Almarhum Sultan Badlishah DK., SHMS., SSDK., PSM., SPMK., DSDK., PAT., BCK., KPK., Hons PhD (Binary University), Sultan Negeri Kedah Darul Aman, Tuanku Canselor CUCMS 11.10 pagi - Pengurniaan Ijazah Sarjana dan Ijazah Sarjana Muda - Pengurniaan Anugerah • Anugerah Kecemerlangan Alumni • Anugerah Presiden • Anugerah Canselor - Ucapan Penerima Anugerah Canselor - Titah Kebawah Duli Yang Maha Mulia Tuanku Canselor - Penangguhan Istiadat Konvokesyen ke-8 CUCMS (Sidang Pertama) oleh Kebawah Duli Yang Maha Mulia Sultan Sallehuddin Ibni Almarhum Sultan Badlishah DK., SHMS., SSDK., PSM., SPMK., DSDK., PAT., BCK., KPK., Hons PhD (Binary University), Sultan Negeri Kedah Darul Aman, Tuanku Canselor CUCMS • Lagu “Allah Selamat Sultan” dimainkan • Lagu “Negaraku” dimainkan 12.10 pg - Perarakan Kebawah Duli Yang Maha Mulia Tuanku Canselor Keluar Dewan - Majis Bersurai / Ditangguhkan ATUR CARA ISTIADAT KONVOKESYEN KALI KE-8 CUCMS (SIDANG 2) 1.30 ptg - Para Jemputan Mengambil Tempat 2.00 ptg - Ketibaan Dif-Dif Kenamaan 2.15 ptg - Ketibaan Yang Berbahagia Tan Sri Dato’ Dr. R. Palan Pro-Canselor CUCMS; dan Yang Berbahagia Puan Sri Datin Kamu Palan 2.30 ptg - Perarakan Graduan Masuk ke Dewan - Perarakan Akademik Masuk ke Dewan - Perarakan Utama Masuk ke Dewan - Perarakan Canselor Masuk ke Dewan • Lagu “Negaraku” dimainkan • Persembahan Lagu “CUCMS” - Bacaan Doa - Pengumuman Tujuan Majlis oleh Presiden CUCMS - Perisytiharan Pembukaan Istiadat Konvokesyen ke-8 CUCMS (Sidang Kedua) oleh Yang Berbahagia Tan Sri Dato’ Dr. R. Palan Pro-Canselor CUCMS - Ucapan Pro-Canselor CUCMS - Penganugerahan Ijazah Kehormat Doktor Keselamatan dan Kesihatan (Pengurusan Keselamatan dan Kesihatan Pekerjaan) - Penganugerahan Ijazah Kehormat Doktor Falsafah (Farmasi Ketenteraan) - Penganugerahan Ijazah Kehormat Doktor Perubatan Tradisional dan Komplementari (Homeopati) - Penganugerahan Profesor Emeritus - Pengurniaan Diploma - Penutupan Istiadat Konvokesyen ke-8 CUCMS oleh Yang Berbahagia Tan Sri Dato’ Dr. R. Palan Pro-Canselor CUCMS • Lagu “Negaraku” dimainkan 5.15 ptg - Perarakan Pro-Canselor CUCMS Keluar Dewan - Majis Bersurai 4.0 CONVOCATION PROCEDURES 4.1 Phase 1: Before Convocation Day (Confirmation of Attendance) Graduands receive invitation letter Complete the Confirmation of Attendance (CUCMS-CONVO-FRM-01) Complete the Convocation Fee Form submit (CUCMS-CONVO-FRM-02) Remit payment for the Convocation Fee submit (Proof / Receipt of payment must be Convocation presented when collecting the regalia) Committee NOTE: Kindly submit both forms and proof of payment to the CUCMS 8th Convocation Committee before 19 October 2017 (Thursday) via: - Facsimile: 03-8313 7001; or - E-mail: [email protected] 4.2 Phase 2: Before Convocation Day (Collection of Regalia) Submit: • The Regalia Collection Form (CUCMS-CONVO-FRM-03) or Authorisation to Collect Regalia Form (CUCMS-CONVO-FRM-04) • Proof / Receipt of payment • Convocation Checklist Note: Schedule for Regalia Collection Date Time Venue 25 October 2017 10.00 a.m. – 1.00 p.m. (Wednesday) 2.00 p.m. – 5.00 p.m. Student Service Counter, CUCMS 26 October 2017 10.00 a.m. – 1.00 p.m. (Thursday) 31 October 2017 10.00 a.m. – 1.00 p.m. Mezzanine Floor, Setia City (Tuesday) Convention Centre Please fill up a new Regalia Available No Collection Form and and Verified resubmit (CUCMS-CONVO-FRM-03) Yes • Collect the Regalia • Submit the Alumni Database Form at the Alumni Counter Attend the Convocation Rehearsal Session at following details: Venue : Setia City Convention Centre (SCCC) Date : 31 October 2017 (Tuesday) Time : 2.00 pm * All graduands must gather at the SCCC at 1.45pm. 4. 3 Phase 3: Convocation Day (Before the Ceremony Begins) Dressing according to the Convocation Dress Code • Registration • Collection of entrance pass and name card at: Venue : Registration Counter, Graduands Assembly Point, Setia City Convention Centre (SCCC) Time : 7.00 am (morning session) 11.00 am (afternoon session) • Students give the entrance pass to parents • Students get ready with name card for line up. • Graduands’ line up at Ground Floor, Setia City Convention Centre (SCCC) Procession into the hall 4. 4 Phase 4: Convocation Day (Conferment of Degree) Assemble at the designated location & follow the instructions of the Convocation Staff Walk toward the stage and pass the name card to the Convocation Staff before going up the stage Walk toward the Chancellor when graduand’s name is announced Stop at the ‘X’ mark. Bow with respect. Accept the scroll with both hands. Move one step backward and take a side-step to the left. Graduands are to hold the scroll on their left hand and then proceed to walk back to your seat. 4.5 Phase 5: After the Convocation Day Returning of the Regalia: Submit the Regalia Return Form (CUCMS-CONVO-FRM-05) *Kindly refer to the date and time as below Collection of Academic Scroll and Full Transcript: Submit the Collection of Academic Scroll and Transcript Form (CUCMS- CONVO-FRM-06) or Authorisation to Collection of Academic Scroll and Transcript Form (CUCMS-CONVO-FRM-07) *Kindly refer to the date and time as below Convocation Photograph: The convocation photograph will be sent to the student residential address given in the Tracer Study Form NOTE: REGALIA RETURN AND SCROLL & TRANSCRIPT COLLECTION SCHEDULE REGALIA RETURN SCROLL & TRANSCRIPT COLLECTION DATE TIME VENUE TIME VENUE Morning Session: Morning Session: Mezzanine Floor, Mezzanine Floor, I November 2017 3.00pm – 5.00pm 3.00pm – 5.00pm Setia City Setia City (Wed) Afternoon Session: Afternoon Session: Convention Centre Convention Centre 6.00pm – 7.30pm 6.00pm – 7.30pm 10.00am – 12.00 2 - 3 November 2017 10.00am – 12.00 noon noon (Thu – Fri) 3.00pm – 5.00pm 3.00pm – 5.00pm Student Service 10.00am – 12.00 4 - 5 November 2017 10.00am – 12.00 noon Counter, Ground noon (Sat – Sun) 2.00pm – 4.00pm Floor, CUCMS 2.00pm – 4.00pm Examination Unit 10.00am – 12.00 Counter, Level 1, 6 – 7 November 2017 10.00am – 12.00 noon noon CUCMS (Mon – Tue) 2.00pm – 4.00pm 3.00pm – 5.00pm 8 November 2017 10.00am – 12.00 onwards (Mon – Fri) noon 3.00pm – 5.00pm Note: * Regalia must be returned to Student Affairs and Alumni Department within the above scheduled time. Any late return will be charged RM30.00 per day. ** The Examination Unit collection counter will be closed on Saturday, Sunday and Public Holiday. 5.0 CONVOCATION DRESS CODE All graduands must observe the following dress code: 5.1 Male Graduands: a) Dark 'baju melayu' with 'songket sampin', or dark lounge suit with a matching tie. b) Shirts should be light coloured with long sleeves. c) Hair length should not touch the collar of the shirt. 5.2 Female Graduands: a) National dress or formal dress. b) Light coloured tudung (for those who wear tudung). c) Light coloured attire with long sleeves. d) Female students with long hair are recommended to tie up their hair lower down the neck to avoid difficulties in wearing the mortar board.
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