Town of Sullivan’s Island Council Workshop
Monday, March 7, 2016 6:00 p.m. Town Hall, 2050-B Middle Street
1. Administrator’s Report
2. Finance Committee
3. Recreation Committee
4. Public Facilities Committee
5. Land Use & Natural Resources Committee
6. Administration Committee
7. Water & Sewer Committee
8. Public Safety Committee ADMINISTRATOR'S REPORT TO TOWN COUNCIL
March 7, 2016
I. Council Correspondence
A. New Correspondence:
1. Chris Wannamaker/Charleston County Public Works (to Andy Benke) 03-02-16: Stormwater Utility Fee increase planned for 2016.
2. Skip Scarpa/Carolina Sport Surfaces Inc. (to Andy Benke), 02- 24-16: Estimate to repaint tennis and basketball courts at Stith Park.
3. East Cooper Mayors (Page, Cronin, O'Neil) to Elliott Summey, 02-23-16: Request for traffic cameras at beach gateways and other East Cooper East Cooper choke points.
4. Erin Morris/DHEC Columbia (to Greg Gress), 02-22-16: Reporting the results of the sanitary survey for the potable water system performed on 02-04-16.
5. Tim Stone/National Park Service, No Date: Announcement that National Register documentation has been prepared for the Fort Sumter National Monument in accordance with 36CFR 60.9(c).
II. Construction Project
A. Town Hall and Police Station Building — Hill Construction continues with wood framing of the second floor. A check for Pay Application 8 was issued on 03-04-16 in the amount of $247,765.92. Pay Application 8 represents $1,446,074.44 invoiced for work complete and materials stored with $72,303.72 deducted for retainage.
A brief topping out ceremony was held Thursday 03-03-16.
III. General
A. Stantec has commenced work on the sign plan and SCDOT requirements necessary to submit for the 2016 summer parking plan.
B. The Town Hall Brick Program has been widely advertised and is experiencing modest success.
C. Attorneys Walker and Linton along with the Town Administrator attended a mediation with the Attorney Dennis O'Neill for defendant Vince Graham on January 15, 2016. Attorneys Linton and O'Neill are preparing consent orders for Town Council to review. The attorneys anticipate an Executive Session on March 15, 2016.
D. A special meeting of Town Council is scheduled for Thursday February 25, 2016 5pm to 7pm in the Great Room at the Church of the Holy Cross to continue work on the Accreted Land Management Plan. Attached is a draft management policy for the Transition Zone for approval by Council.
The next scheduled meeting for continued work on the management plan is Monday March 21, 2016 5-7 PM at Church of the Holy Cross Episcopal 2520 Middle Street.
E. Stormwater Infrastructure Assessment at Station 18 Street and the Mound: The Engineering Request for Proposal for stormwater infrastructure has been released. Three engineering firms has indicated an interest. F. Transportation Sales Tax Stormwater Projects: 1) Thompson Avenue between Station 17 and 18: Work is anticipated to begin mid-March that would alleviate standing water in several locations along Thompson Avenue. 2) Charleston County is investigating a means to commence work ahead of schedule at Station 19 and 22 Streets along I'On Avenue.
G. South Carolina Department of Transportation Resurfacing Project — The SCDOT and Banks Construction will begin resurfacing SC703 beginning at the Ben Sawyer Bridge toward Rifle Range Road in March. Project schedule is not yet available.
H. East Cooper Land Trust — Request to approve the memorandum of agreement by the Mayors Council on Land Conservation in East Cooper.
I. People Against Rape Proclamation — Request to approve the Mayoral Proclamation proclaiming April Sexual Assault Awareness month.
J. American Red Cross Proclamation — Request to approve a Proclamation declaring March 2016 as American Red Cross Month. MANAGEMENT OF TRANSITION ZONE WITHIN THE SULLIVAN'S ISLAND PROTECTED LAND
Introduction Principles
I . The Town of Sullivan's Island owns the accreted land that is protected by the deed restrictions with the Lowcountry Open Land Trust. Every Town resident and property owner has a stake in the property, regardless of the location of that individual's residence or property.
2. The accreted land (hereinafter known as the Protected nd) is protected for its aesthetic, scientific, educational, and ecological and safety vafue 1 residents, as noted in the deed restrictions placed on this land with the Lowcountr Land Trust and within the Town of Sullivan's Island Code of Ordinances. It must ognized that this land was placed in trust for the benefit of avSull ivan's Island resid
3. As its owner, the Town has responsibilitie teward of t d and a good neighbor to the owners of properties that abu
A management plan must benefit the lOni4-term ma trine eco-system and its impact on wildlife and vegetation. The Town also recognizes that scenic views and breezes inside and outside the land are valuable naturali-resources.
4. The Town c ent of 4cornprellensivQmanagement plan for the Protected Land, pursuan lie Town. council meetings, initiated in 2008 and continuing to the
onsi ish a well-balanced management plan that stence o dents with flora and fauna on the Island, 'bilities as host to tourists who visit the beach year-
6. The esta sition Zone within the Protected Land has been identified by Town Coun c, since 2009, as a desirable initiative in furtherance of the stated goals to ards of the Protected Land and good neighbors to property owners who abut
7. The Transition Zone will be a discrete area of land within the Protected Land parcel, running parallel to the ocean (east-west) for the length of the deed restricted property. This Zone shall be located generally between the most seaward residential property boundary extending one hundred feet in a southerly direction into the Protected Land. Where the most seaward residential property abuts the unimproved Bayonne Avenue right of way, that right of way shall be included in the Transition Zone and its depth will be part of the depth of the Transition Zone as described here.
1 Transition Zone Plan established and defined by Town Council: Tuesday, February 25, 2016 Special Council Meeting 8. Residents and visitors traverse through the Protected Land, with its nascent maritime forest and diverse flora and fauna, to access the Town's public beaches and the Atlantic Ocean via beach boardwalks and footpaths from public streets and rights-of-way.
9. The Transition Zone will provide residents and visitors with the opportunity to experience a graduated introduction from developed land parcels and public streets to the Town's Protected Land diverse flora and fauna.
10. The Transition Zone will provide a safety buffer between developed land parcels and the Protected Land. This safety buffer will benefit reside sitors and fauna habitats.
11. Likewise, the Transition Zone should provide o ies for property owners abutting the Protected Land to experience the ocean br is views that contribute to Sullivan's Island special sense of place.
12. The Town believes these mutually be al results shall be re through active management of flora within the Transitt one. Acti e manage hall include the cutting and pruning of trees, underbrush, s ive plants, managed and conducted by Town Staff or their designee.
13. The management of the Transition Zone .Plan outlined herein shall be independent of the Town's management of the seaward balance ol. the Protected Land. The Transition Zone Plan is designed lement the comprehensive Proiected-Land Management Plan currently and t.
Transition Zone Spe
ds totaling one-hundred feet (100'). The and fro f residentially zoned land parcels into the mprove. yonne Avenue right of way where it exists. llel to the Island, east-west, for the length of the
2. The Trans mprise two (2) sub-bands:
a. Band I: easured from the beginning of the Protected Land parcel (rear of residenti zoned land parcels)
b. Band II: 40-100 feet, measured from the end of Band I.
Transition Zone Plan established and defined by Town Council: Tuesday, February 25, 2016 Special Council Meeting Active Management Directives
1. Band I (0-40 feet):
a. All non-native invasive species of flora shall be eradicated. b. All trees > 6" DBH shall be retained, except cedar and pine species c. All understory, shrubs (including myrtles), cedar and pine species and small trees (defined as < 6" DBH) shall be removed
2. Band II (40-100 feet):
a. All non-native invasive species of flor icated b. All trees shall be retained within t c. Where the band is adjacent to th t areas: i. All understory, shrubs yrtles shall be rem d. Where the band is adjacent to gr ds, shrub, and non- reas: i. Three-quarters (75%) of al ing s shall be ed as will any that sprout in place. 25 s shall remain se areas where myrtle exist.
3. The Town's Transition Zone Pla be annually measured, reviewed and do d by To ntracted vendors. Thereafter, a remitte he wcountry Open Land Trust Conservanc es as re
Termino
1. Th
2. The to
As established and defined by Town Council (6-1 vote) during its Special Council Meeting on Thursday, February 25, 2016
Transition Zone Plan established and defined by Town Council: Tuesday, February 25, 2016 Special Council Meeting F4 TI3N O4' Wu ST Our Present fur the Future
The Mayors Council on Land Conservation in East Cooper MEMORANDUM OF AGREEMENT
THIS Memorandum of Agreement ("Memorandum') is made and entered into this Twenty-first day of March, 2016 (the "Effective Date') by and between the Mayor ofAwendaw, Mayor of Charleston, Mayor of Isle of Palms, Mayor of McClellanville, Mayor of Mount Pleasant, Mayor of Sullivan's Island, and Chairman of Charleston County Council. The Mayors and Charleston County Council Chair are collectively referred to herein as the Parties.
RECITALS
WHEREAS the parties share a joint interest in ensuring the economic vitality and improving the quality of life for all residents in their cities and towns; and
WHEREAS the parties recognize that natural areas in and around their municipalities add to the quality of life for all residents in their cities and towns; and
WHEREAS the parties strongly commit to the practice of permanently protecting natural resources; and
NOW, THEREFORE IT IS HEREBY AGREED THAT:
1. The parties agree to make conservation issues a high consideration in both development and land management within their respective jurisdictions. 2. The parties will work to ensure the preservation and development of open space areas and nature corridors as part of their comprehensive planning process. 3. The parties agree to support the efforts of each other and the land trusts in conserving natural areas and open space across the East Cooper region.
The Mayors Council on Land Conservation in East Cooper recognizes that these activities are of vital importance to the future of the region. As such, the provisions of this memorandum become effective upon the signatures below.
IN WITNESS WHEREOF the undersigned being duly authorized by their respective Governments, have signed this Memorandum of Agreement on the Twenty-first day of March, 2016.
The Honorable Richard F. Cronin The Honorable Patrick O'Neil Mayor, City of Isle of Palms Mayor, Town of Sullivan's Island
The Honorable Miriam C. Green The Honorable Linda Page Mayor, Town of Awendaw Mayor, Town of Mount Pleasant
The Honorable Rutledge B. Leland, III Chairman J. Elliot Summey Mayor, Town of McClellanville Charleston County Council
The Honorable John Tecklenburg Mayor, City of Charleston Sullivan's Island, SC
Mayoral Proclamation
A Proclamation Commented 113011: Please use our customary headings for this, and add date where appropriate.
WHEREAS, People Against Rape (PAR) was established in the City of Charleston in 1974 to provide advocacy services to adult victims of sexual assault, and was the first rape crisis center created in the State of South Carolina; and
WHEREAS, PAR celebrates more than 40 years of serving survivors and their families in the tri-county area and commits to continually improving services; and
WHEREAS, PAR volunteers strive to provide high-quality advocacy and support services to all survivors of sexual violence, and to empower them during their healing process; and
WHEREAS, PAR's volunteers provide confidential advocacy services to survivors of sexual violence and abuse, responding to calls 24/7 through its Crisis Hotline, accompanying victims through the evidentiary medical exam, and providing them emotional support and factual information about the protocol and procedures associated with the aftermath of a sexual assault; and
WHEREAS, PAR advocates make a critical difference in the lives of victims at a most stressful time, and victims have confirmed that having a PAR advocate was key to their recovery; and
WHEREAS, PAR will provide a forum for education and awareness of sexual assault and related issues, and encourages survivors and friends to speak out against sexual assault through its Pouring for PAR Sexual Assault Awareness Month Kick-Off Benefit, "Take Back the Night" March and Candlelight Vigil and "Survivors' Speak-Out" Candlelight Vigil events on April 1", April 14th and April 21", respectively;
NOW THEREFORE, I, Patrick O'Neil, Mayor of Sullivan's Island, do proclaim April as
No More Silence, No More Violence SEXUAL ASSAULT AWARENESS MONTH
throughout the Town and encourage all citizens to recognize the important role that People Against Rape plays in supporting victims and educating the public about sexual violence. American Red Cross Red Cross Month Sample Mayoral Proclamation January 2016
AMERICAN RED CROSS MONTH 2016
A Proclamation
In [INSERT NAME OF COMMUNITY], we have a long history of helping our neighbhors in need. American Red Cross Month is a special time to recognize and thank our Everyday Heroes those selfless Red Cross volunteers and donors who give of their time and resources to help community members.
These heroes help families find shelter after a home fire. They give blood to help trauma victims and cancer patients. They deliver comfort items to military members in the hospital. They use their lifesaving skills to save someone from a heart attack, drowning, or choking. They enable children around the globe to be vaccinated from measles and rubella.
The American Red Cross depends on local heroes to deliver help and hope during a disaster. We applaud our heroes here in [INSERT NAME OF COMMUNITY] who give of themselves to assist their neighbors when they need a helping hand.
Across the country and around the world, the American Red Cross responds to disasters big and small. In fact, every eight minutes the organization responds to a community disaster, providing shelter, food, emotional support and other necessities to those affected. It collects 40 percent of the nation's blood supply; provides 24-hour support to military members, veterans and their families; teaches millions lifesaving skills, such as lifeguarding and CPR; and through its Restoring Family Links program, connects family members separated by crisis, conflict, or migration.
We dedicate the month of March to all those who support the American Red Cross mission to prevent and alleviate human suffering in the face of emergencies. Our community depends on the American Red Cross, which relies on donations of time, money and blood to fulfill its humanitarian mission.
NOW, THEREFORE, I, [MAYOR NAME], Mayor of [CITY], by virtue of the authority vested in me by the Constitution and laws of [CITY] and [STATE], do hereby proclaim March 2016 as American Red Cross Month. I encourage all Americans to support this organization and its noble humanitarian mission.
IN WITNESS WHEREOF, I have hereunto set my hand this [XXXX] day of March, in the year of our Lord two thousand sixteen, and of the [CITY] [WRITE OUT THE NAME OF THE STATE]. Andy Benke
From: Rowell, Felicia
Good afternoon,
Our CEO, Louise Welch Williams, would like to attend your next Town Council Meeting for the Red Cross Proclamation. I was told your next meeting is March 15th at 6pm? Attached is a sample Proclamation in case you need it.
Please let me know if March 15th at 6pm is correct and if so, what address the meeting will be held at. Let me know if you have any additional questions.
Kind regards,
Felicia A. Rowell Executive Coordinator to Louise Welch Williams, CEO Palmetto SC Region American Red Cross Ph: 843-764-2323, x360 F: 843-764-2318
1 Andy Benke
From: Chris L. Wannamaker
Andy,
The Storm Water Utility Fee enacted in 2006 to support the administration of the storm water program, and compliance with the MS4 Permit requirements has been under review by our office over the past year. The conclusions reached after careful study is to increase the basic residential rate from $36 annually to $58 annually. The proposed rate increase will be presented to County Council at their Committee meeting on Thursday, March 3. If approved at the Committee meeting, It will be placed on the Council regular meeting agenda for adoption on March 8.
The Committee meeting convenes at 5 PM on Thursday March 3. I am available to review the details surrounding the rate increase with you at your convenience. It is my intention, at your discretion, to present the program's rate increase to your Council as well.
Please let me know if you wish to meet prior to March 3 or any time thereafter.
V/r,
Chris Wannamaker, P.E. Charleston County Public Works - Stormwater Division Lonnie Hamilton III Public Services Building 4045 Bridge View Drive, Suite A301 North Charleston, SC 29405-7464 (843) 202-7635
rt I
1 Andy Benke
From: skip scarpa
Mr. Benke, Please find our contract proposal and related docs for the color surfacing of the tennis and basketball courts at Stith Park. Let me know if you have any questions and thanks for the opportunity to quote this work.
Skip Scarpa, Pres. Carolina Sport Surfaces Inc. Since 1975 www.scarpatennis.com
From: Andy Benke Sent: Tuesday, February 23, 2016 3:44 PM To: skip scarpa Subject: Stith Park - Tennis Courts, Basketball Court and Practice Court
Skip,
Can you take a look at the courts in Stith Park and give me a quote to resurface the two tennis courts, one basketball court and practice courts.
Thanks, Andy
Andy Benke Town Administrator Town of Sullivan's Island Post Office Box 427 Sullivan's Island, SC 29482 Direct Telephone: 843-883-5726 Mobile Telephone: 843-568-8740 Facsimile: 843-883-3009 Emergency: 9-1-1 Police and Fire Dispatcher: 843-743-7200 Email address: [email protected] Web address: www.sullivansisland-sc.com b-A Think Green - please don't print this e-mail unless needed.
CONFIDENTIALITY NOTICE: This transmission is intended only for the use of the individual or entity to which it is addressed and may contain information which is privileged and confidential. If the reader of this message is not the intended recipient, you are hereby notified that any disclosure, distribution, or coping of this information is strictly prohibited. If you have received this transmission in error, please notify the sender by calling (843) 883-5726. 1
CAROLINA SPORT SURFACES INC. 2005 USTA National Award for Construction Excellence
CONTRACT PROPOSAL STITH PARK COURT RENOVATION
Town of Sullivan's Island Feb. 24, 2016 Stith Park
Thank you for considering our offer. We have over 40 years of experience in creating over 5000 quality sport surfaces. We carry workmen's compensation and general liability insurance. We employ full time applicators with decades of experience.
Color Surfacing
1. Surfacing Requirements: The owner will provide and maintain access to the site and provide an area adjacent to the courts for the purpose of storing and preparing materials. A water and electrical source will be provided if possible.
2. Surface Preparation: The contractor will prepare the courts for surfacing in accordance with the following steps. A. Clean, scrape and power wash court as needed. B. Cracks will be cleaned and filled with acrylic fortified crack filler by hand. Repaired areas will be ground off smooth to blend with the rest of the surface.
3. Court Surfacing: The contractor will surface the court in accordance with the following steps. A. Sand filled acrylic resurfacer will be appplied over the entire court area in TWO layers. B. Sand filled color coatings will be applied as specified in two colors with TWO layers over the entire court. C. The court will be lined off with one undercoating to help prevent fuzzy lines and two white coats textured to match the new surface. (FOUR COAT SYSTEM) Costs Cost Initial if Approved Two Tennis Courts $9,700 Basketball Court $4,500 Hitting wall surface and Ns all $3,800
Offered By: Date Accepted By: Date
Skip Scarpa, Pres. Town of Sullivan's Island Carolina Sport Surfaces Inc. P: 843-883-3938 M: 843-2004956 E: [email protected] www.scarpatennis.com www.reelsticks.com 2102 Atlantic Ave. Sullivans, Island, SC 29482
Note: No warranty if offered or implied relative to the reflection of existing or formation of new cracks in this surface. CAROLINA SPORT SURFACES INC. 40 Years of Service
"2005 USTA National Award for Construction Excellence"
Thanks for considering our company for your court needs. The USTA named the red clay stadium court we built at I"On Club the national award winner for construction excellence". We build and resurface between 200 and 300 courts a year as well as provide lighting, fencing and related hardware. We hold two US Patents on a new design for net posts. www.ReelSticks.com
We have built our business steadily through honesty, integrity and the hard work it takes to provide a quality product. In past years the Family Circle Cup Tennis Facility and the Kiawah East Beach Tennis Center hired us to create world class surfaces for their clay and hard courts. The Daniel Island Facility was named "best public tennis facility in America by the USTA". Kiawah Island was named "best tennis facility in America" by the United States Professional Registry. At the Family Circle Facility we removed 45 tons of clay and laser graded a new surface in the stadium court where most of the top women in the world competed on world-wide TV. McEnroe played Ivan Lendl on a hard court we surfaced at Dunes West in 1995. Andre Agassi won the U.S. Clay Court Championship on the court we built in 1975 at Wild Dunes. We have completed thousands of tennis, basketball and sport surfaces as well as running tracks and sport tile systems for every type of facility and standard of player.
With all that we do, we specialize in the construction and resurfacing of tennis courts and use several processes that offer our customers a variety of renovation options for old courts. We work throughout South Carolina, North Carolina, South Georgia as well as internationally. We would be honored to have the opportunity to earn your business. Almost all of the people we work with become repeat customers. We consistently exceed the expectations of our clients. Thank you for the opportunity to quote your work. Please do not hesitate to call me with any questions.
Sincerely,
Skip Scarpa, Pres. Carolina Sport Surfaces Inc. Cell 843-200-4956 [email protected] CAROLINA SPORT SURFACES, INC. Since 19 75
References We have completed work on over 5000 hard, clay, Versa Court since 1975. Go to: vvvvw.scarpatennis.com for more information.
Award Winning Facilities I'ON Stadium Court "USTA National Award for Const. Excellence" new red clay court Kiawah Island Resort 4 new clay courts
Recreation Departments City of N. Charleston Rec. Dept. (Ed Barfield) 25 renovation City of Charleston Rec. Dept. (Man Compton 709-9599) 30 renovation Town of Mt. Pleasant (Matt Hansen 856-21620 25 renovation Isle of Palms Rec. Dept. 4 renovation N. Myrtle Beach Rec.Dept. 7 renovation St.Andrews Parks and Playgrounds 11 renovation Florence County Rec. Commission 10 renovation
New Courts Daniel Island Club 6 new clay and hard courts Wando HS (Mt. Pleasant, SC) 6 new Dunes West Racquet Club 4 new Park West 6 new Hamlin Plantation (Mt. Pleasant, SC) 5 new Mt. Pleasant Rec. Dept. 9 new Planters Point 1 new Pine Forest CC 6 new clay Charleston Southern Univ. 8 new St.Johns HS (John's Island, SC) 2 new Wild Dunes Resort 6 new
Schools Charleston Southern Univ. 8 new UNC Charlotte 15 renovation Winthrop Univ. (Rock Hill, SC) 12 new Furman Univ. (Greenville, SC) 6 renovation McDowell County HS (Marion, NC) 6 renovation AC Flora HS (Columbia, SC) 6 renovation Medical Univ. of SC Wellness Ctr. 4 renovation
Clubs Snee Farm CC 15 renovation Cleveland CC (Shelby, NC) 4 clay renovation Creekside Tennis and Swim Club 12 renovation Glade Springs Resort (W. Virginia) 3 renovation Hope Plantation (Charleston, SC) 3 renovation Petersburg Racquet Club 8 renovation Quail Hollow CC (Charlotte, NC) 4 clay renovation February 23, 2016
The Honorable J. Elliott Summey Chairman, Charleston County Council 4045 Bridgeview Drive, Suite B254 North Charleston, SC 29405 esummeva,charlestoncounty.org RE: Traffic cameras on East Cooper beach routes
Dear Chairman Summey: As you know, with the burgeoning population of Charleston County and surrounding areas, the number of visitors to our beach communities is growing rapidly. This great increase in visitors dramatically impacts our public safety infrastructure and our residents' quality of life. One significant class of impacts concerns traffic flow and access to and from our beach communities for visitors, residents and public safety vehicles. In the last few years, "beach season" has started earlier in the year, and lasted longer, with more and more weekends looking like holiday weekends of years past. Beach traffic for the Isle of Palms and Sullivan's Island is a critical matter not just for those municipalities, but also for Mount Pleasant. All that beach traffic must be funneled through Mount Pleasant, where choke points occur more and more frequently and in more and more places. We request that the County assist us in the management of this growing County problem by supporting the installation and online connection of real-time traffic cameras on the primary arteries for beach traffic headed toward the Isle of Palms and Sullivan's Island. We request that cameras be installed and brought online for real-time public access along the major access routes to the Isle of Palms, and similarly that cameras be installed for online access with views of both ingress and egress access routes for Sullivan's Island-related traffic. These cameras would provide real-time visual information on traffic conditions for:
1) public safety personnel; 2) potential visitors contemplating a trip to the beach, to help them decide whether the day/time is right for that; 3) island residents planning their off-island travel or their return from elsewhere in the County; and 4) Mount Pleasant residents planning in-Town travel that might be negatively impacted by beach traffic. While there are apps and online services that provide graphic color and icon indicators of traffic conditions on a map background, these lack the complete, specific and immediately understandable information that is much more compellingly and clearly conveyed by real-time video. As evidence, consider the DOT-provided video provided by local TV stations during drive time. Such a camera system could also be utilized by the Charleston County Consolidated Dispatch 911 for managing emergency traffic and by Project Seahawk to further enhance security and port protection.
Both Sullivan's Island and the Isle of Palms have explored ways to implement such cameras on the causeway to Sullivan's Island and the Isle of Palms Connector, and have had discussions with Mayor Page about how best to do this.
1) On the causeway, it will be important to have one camera which shows traffic on the island side of the Ben Sawyer bridge, and another showing traffic on the Mount Pleasant side, with at least one of those showing whether the Ben Sawyer Bridge is open. for boat traffic. Sullivan's Island Town Administrator Andy Benke has met with DOT representatives including Mr. Robert Clark about some camera placements on the fixed span portion of the bridge, and he and Mayor O'Neil have discussed alternate land-based options. 2) For the Isle of Palms Connector at the intersection of 14th and Palm on the Isle of Palms: The City of Isle of Palms has been attempting for almost a year to convert its closed camera system on the Connector to a public system available to the public both on the City's website and within the SCDOT 511 traffic cams, but technical difficulties have hampered efforts. 3) With increasing frequency and severity, beach traffic stacks and blocks travel along and across other Mount Pleasant thoroughfares. For that reason, we request cameras that can show the status of beach traffic on the major Mount Pleasant beach-affected thoroughfares.
Chairman Summey, we would greatly appreciate your and Council's positive review of this request. Please let us know what we can do to assist this.
Thank you very much for your consideration.
Yours truly,
O.V# Linda Pa Dick Cronin Patrick M. O'Neil Mayor Mayor Mayor Town of Mount Pleasant City of Isle of Palms Town of Sullivan's Island [email protected] [email protected] [email protected] 843-884-8517 843-224-4611 843-670-9266 DHEC RECD FER 26 2016
PROMOTE. PROTECT PROSPER
Catherine E. Heigel, Direcror Promoting and protecting the health of the public and the environment
February 22, 2016
Gregg Gress Town of Sullivan's Island Water and Sewer Department PO Box 427 Sullivan's Island, SC 29482
RE: Water System Sanitary Survey Town of Sullivan's Island, WS# 1010003 Charleston County
Dear Mr. Gress,
A sanitary survey of the above referenced potable water system was conducted on February 4, 2016. The intent of a survey is to evaluate a public water system's ability to provide a continuous supply of safe drinking water to its customers, according to the State Primary Drinking Water Regulations, (R.61-58).
Attached for your reference is a copy of the form used while conducting the sanitary survey. Any deficiencies are noted by "I" for needs improvement or "U" for unsatisfactory. Other items are provided for information purposes. Please review this report and notify the Department of any discrepancies or if you have further questions regarding the survey.
System Description
Potable water is provided to the Town of Sullivan's Island by way of three (3) master metered connections with Charleston Water System (CWS). The purchased surface water connects with Sullivan's Island water system through three separate meter pits, each of which contains a six (6)-inch and a two (2)-inch meter. The locations of the master meters are: Station 12 at Middle street, Station 14 at Middle Street and Quarter Street at Jasper Boulevard. The Town of Sullivan's Island is currently contracted to receive 0.75 million gallons per day (MGD) from CWS. According to records provided during the survey, the average daily demand for the water system was 138,083 gallons per day for 2015. The maximum daily demand for 2016 was 496,000 gallons on June 21, 2015.
At each master meter connection, a chemical feed station injects Aqua Mag, a blended phosphate, to sequester oxidized iron in the distribution system. Each feed station is housed within a lockable fiberglass enclosure and the injection point locations are within each concrete meter vault.
The system maintains two unblended wells for emergency use. Each well is exercised on a monthly basis, with the waste directed to a nearby storm drain. Deep Well 1-A is located at Station 17 near the intersection of Middle Street and Thompson Street. This well is 12-inches in diameter, 1,950 feet deep and equipped with a 75
SOUTH CAROLINA DEPARTMENT OF HEALTH AND ENVIRONMENTAL CONTROL 2600 Bull Street • Columbia,SC 20201 • Phone:(803)898-3432 • wwwscdhecgov Page 2 of 5 Letter to Mr. Gress February 22, 2016
horsepower vertical turbine pump. Existing records indicate that Deep Well 1-A has a capacity of approximately 600 gallons per minute (gpm). Deep Well 2 is located on Quarter Street and is 12 inches in diameter, 2,018-feet deep and is equipped with a 75 horsepower vertical turbine pump. Deep Well 2 has a capacity of approximately 600 gpm. The wells are currently classified as emergency wells and may only be used if a Boil Water Advisory is issued prior to sending groundwater into the distribution system.
The town owns and operates a 100,000-gallon elevated tank that is located on Quarter Street next to Deep Well 2. This tank is not online with the distribution system, but is maintained for emergency storage or pressure along with the two deep wells that serve as emergency sources of water. The elevated tank is under contract for maintenance and upkeep. The tank is washed out and visually inspected every two years.
Sullivan's Island also has a six-inch metered connection with the Isle of Palms (LOP) water system. This interconnect is located at Palm Blvd and Charleston Blvd, and will allow the IOP to supply water to the town's distribution system in the event that the primary water supply (CWS) is disrupted.
There are currently 997 total active taps. Approximately 22 of these taps are non-residential taps. The active residential meters serve a population of approximately 2,243 people. The population is based on 2010 US Census figures, which provide a per capita average in Charleston County of 2.25 persons per household. The service population assumes all residential services are occupied year round and does not consider populations served by rental or seasonal dwellings.
Survey Results
Item #6 Chemical Storage and Handling "S"
Containers of blended phosphate were present at each plant. Regulations require that adequate secondary containment capable of receiving and containing spills and overflows be provided. The system has pallets and underneath the drums of the phosphate to provide secondary containment.
The Town has replaced a substantial amount of old distribution lines and hopes to eliminate at least one of the blended phosphate treatment plants this year.
Item #13 Cross Connection Control
The Town has a written policy in place, which states that the minimum acceptable device is a reduced pressure principle assembly for residential lawn sprinkler system. There are currently 91 testable backflow prevention devices. Notification letter are sent to customers thirty (30) days in advance of the deadline for the annual inspection. It is the responsibility of the customer to have their backflow prevention device tested by a SCDHEC certified tester. If a customer fails to comply with this requirement, the town hires a certified tester. Residential dual check valves are installed at every meter box. Page 3 of 5 Letter to Mr. Gress February 22, 2016
Item #14 Fire Flow "S"
The Fire Department is responsible for conducting fire flow testing on all hydrants. The last fire flow testing was done in 2013 and must be done again in 2016.
Item #15 Valve/Hydrant Maintenance "S" Item #16 Flushing Program "S"
Unidirectional flushing is conducted on an annual basis by the Water Department. This flushing usually occurs during periods of low flow. Additionally, the unidirectional flushing also exercises all valves and hydrants.
There are 293 valves on the system and 134 hydrants. All records are being maintained regarding flushing, valves and hydrants.
Item #17 Leak Detection and Repair "S"
Leaks are sought out if a significant increase in water usage is observed through the master meters. Additionally, leaks are located through routine visual inspections of the system or by customer complaints. The system has replaced substantial amount of old distribution pipe, which has helped reduce water loss. '
Item #18 Water Audit "S"
This system currently uses a spreadsheet to conduct water audits. The average amount of unaccounted for water was approximately 5% in 2015.
Item #29 Testing Equipment "S"
Total Phosphate Residual Monitoring: Regulations require that phosphate residuals be monitored at each treatment plant a minimum of once every two weeks. The town currently has Trident Labs conduct the required testing for phosphate residual. Trident Labs is certified under the Safe Drinking Water Act to test phosphate for compliance purposes. Phosphate can be tested by the treatment operators for process control.
Item #30 Sample Siting Plan
Based on the town's population of 2,243 persons, this system is required to collect two samples per months. Sullivan's Island Water and Sewer Department currently collects one sample per week. All sample sites are recorded on a system map and are representative of the system. Each of the twelve sampling points is sampled every three (3) months.
The Revised Total Coliform Rule will be effective April 1, 2016. The new rule establishes an MCL for E. coli and use E. coli and total colifomi to initiate a "find and fix" approach.to address fecal contamination that could Page 4 of 5 Letter to Mr. Gress February 22, 2016
enter the distribution system. The new rule will require water systems to perform assessments to identify sanitary defects and take action to correct them. The system should establish routine sampling sites as well as sites to be used in the event that repeat samples are required.
Please see the enclosed documents from US EPA that details the new requirements regarding the Revised Total Conform Rule.
Item #34 Facility Maintenance "S"
All meter pits should be kept free of standing water to prevent problems with the meters and the chemical injection points.
Item #40 Certified Operator
The current Sullivan's Island Water and Sewer Department certified operators are listed below:
Operator Water Treatment Water Distribution Gregg Gress B-7876 B-1520 Darrell Noisette B-7322 C-1708 John White D-8328 B-2386 Brian Jenerou B-8994 B-4119 John Myers T-9183 T-4398
Water Treatment Operator: Blended phosphate is utilized as a sequestering agent within this system. A Level D Water Treatment Operator license issued by South Carolina Department of Labor, Licensing and Regulation (SC LLR) is required. This requirement is easily met.
Water Distribution Operator: A Level C distribution operator license issued by SC LLR is required for Group III distribution systems. This requirement is easily met.
Certified Laboratory: Sullivan's Island Water and Sewer Department operates an Environmental Laboratory (Certification #10005001), located at the wastewater treatment plant. This lab is certified under the Safe Drinking Water Act for Total ColifomilE.Coli (Colitag method), residual chlorine, temperature and pH.
Special Note:
Please remember that a copy of this report must be maintained for a period of not less than ten years and made available for inspection at the request of the Department or the public. Please notify the Department in the event of ownership change or if your contact information should change. Also note that any upgrades to the well, storage tanks or expansion of the current distribution system would require a DHEC construction permit and approval through the Water Facilities Permitting Division. Page 5 of 5 Letter to Mr. Gress February 22, 2016
The Department has issued an overall rating of Satisfactory for this system.
If you have any questions or need additional assistance, please contact me at (843) 953-0150.
Sincerely,
Erin N. Morris
SC DHEC Lowcountry Region Charleston-McMillan Office 1362 McMillan Avenue, Suite 300 Charleston, SC 29405
CC: Marty Chaney, Bureau of Water Greg Sams, Charleston EQC Office