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November 8, 2018 Charleston, SC a Meeting of Charleston County

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November 8, 2018 Charleston, SC a Meeting of Charleston County November 8, 2018 Charleston, SC A meeting of Charleston County Council’s Finance Committee was held on November 8, 2018, in the Beverly T. Craven Council Chambers, Second Floor of the Lonnie Hamilton, III Public Services Building, located at 4045 Bridge View Drive, North Charleston, South Carolina. The following committee members were present: Herb Sass, Vice Chairman, who presided, Henry Darby, Anna Johnson, Brantley Moody, Teddie Pryor, Dickie Schweers, and J. Elliott Summey. Chairman Rawl and Mr. Qualey were absent. County Administrator Jennifer Miller and County Attorney Joe Dawson were also present. Mr. Pryor moved approval of the Finance Committee Minutes of October 18, 2018, seconded by Mr. Moody, and carried. The Vice Chairman stated the next item on the agenda was the Consent Agenda. Mr. Summey moved approval of the Consent Agenda, seconded by Mr. Pryor, and carried. Consent Agenda items are as follows: FY18 EMS ITEM A Grant in Aid County Administrator Jennifer Miller and Director of Emergency Medical Services Dave Program Abrams provided a report regarding applying and, if awarded, accepting grant funds for the FY18 EMS Grant in Aid Program. It was stated that the South Carolina Department Request to of Health and Environmental Control (DHEC), in accordance with Section 34.8 of the Approve part IB Provisos of the 2018–2019 Appropriations Act, will distribute state appropriated funds for the purpose of improving and upgrading the EMS system. Charleston County’s allocation for Fiscal Year 2018 – 2019, based upon the proportion of the population, is $26,136.30. EMS has the matching funds of 5.5% available. The DHEC award will be used to purchase five (5) Stair-Chairs from Stryker. These chairs significantly reduce the relative risk of lower back injuries that can result from first responders transporting patients down stairs. Department Head recommended that Council authorize EMS to apply for and accept the state appropriated grant funding from SC DHEC EMS Grant in Aid Program for $26,136.30 with the understanding that: The DHEC award will be used to purchase five Stair-Chairs from Stryker. Once the funds have been accepted, the budget management and reporting become the responsibility of the EMS Department. No FTE’s are associated with this award. The 5.5% matching funds are available in the EMS Budget. The grant period is from July 1, 2018 to June 30, 2019. FY18 ITEM B Homeland County Administrator Jennifer Miller and Emergency Management Director Jason Patno Security Grant provided a report regarding applying for, and if awarded, accepting a grant from the U.S. Program Request to Approve -2- November 8, 2018 Finance Committee Department of Homeland Security through the South Carolina Law Enforcement Division (SLED) Homeland Security Grant Program. It was stated that the Charleston County Emergency Management Department is requesting authorization to apply for and accept if awarded, grant funding of $107,339.35. The LowCountry WMD Regional Response Team is directed by SLED and coordinated by the Charleston County Emergency Management Department. The LowCountry WMD Regional Response Team Equipment is designed to provide on-scene protective measures to ensure for the safety of life, environment, property, and includes, but not limited to, advanced chemical and radiological monitoring and detection equipment. Sustainment of current inventory is paramount for the team to continue its Type I FEMA standard. SLED and the Department of Homeland Security requires an annual drill/exercise. It was shown that, if awarded, grant funding would be utilized to accomplish the following: 1.Support statewide interoperability. 2.Maintain on-scene accountability and sustainment of current equipment. 3.Update current AreaRae System which is being phased out and will no longer be supported. ITEM: COST Interoperability $9,332 Equipment & Sustainment $92,007.35 Exercise $6,000 Total $107,339.35 Matching funds on behalf of the county are not required for this grant. There are no FTE’s or vehicles associated with the above referenced grant program. Department Head recommended that Council approve the Emergency Management Department’s request to apply for and accept if awarded, grant funding in the amount of $107,339.35 through the U.S. Department of Homeland Security (under the 2018 Grant Program) with the understanding that: Funds are to be used to support statewide interoperability, replace expendable items, and sustain equipment within the county’s existing response inventory. The grant performance period is from September 1, 2018 through October 31, 2019. Matching funds are not required. No FTE’s or vehicles are requested. Senior Center ITEM C Roof County Administrator Jennifer Miller and Contracts and Procurement Director Barrett Replacement Tolbert provided a report regarding the need to award a contract for the Lowcountry Senior Center Roof Replacement project. It was stated that bids were received from Award of qualified vendors for replacing the roof at the Senior Center located at 259 Meeting Contract Street. This project consists of the complete removal of the existing roof, insulation, flashings; installation of new two-ply modified bitumen membrane and insulation system -3- November 8, 2018 Finance Committee to the existing structural concrete deck; installation of new flashings, construction of new scuppers, rework of overflow scuppers, installation of new drains and leaders, metal flashings, and all associated miscellaneous work. It was shown that sealed bids were received in accordance with the terms and conditions of Invitation for Bid No. 5279-18R. The mandatory Small Business Enterprise (SBE) requirement for the solicitation was 12.2% and the Disadvantaged Business Enterprise (DBE) goal was 25%. Bidder Total Bid Price SBE DBE Percentage Percentage Bone Dry Roofing Company North Charleston, South Carolina 29418 $330,836.00 13.91% 13.91% Principal: Travis Webb IPW Construction Group, LLC North Charleston, South Carolina 29418 $489,460.00 100% 100% Principal: Cyrus D. Sinor Department Head recommended that Council authorize award of contract for the Senior Center Roof Replacement project to Bone Dry Roofing Company, the lowest responsive and responsible bidder, in the amount of $330,836.00 with the understanding that funds are available in the Facilities Management budget. Edgar Allen ITEM D Poe Library County Administrator Jennifer Miller and Director of Contracts and Procurement Barrett Roof Tolbert provided a report regarding the need to award a contract for the Edgar Allen Poe Replacement Library Roof Replacement project. It was stated that the Edgar Allen Poe Library Roof Replacement project consists of the complete removal of the overburden and existing Award of Contract waterproofing coating; installation of hot asphalt waterproofing system and liquid polymethyl methacrylate (PMMA) waterproofing coating, metal flashings, concrete deck repairs, replacement of overburden and sodding, repair of spalling concrete at the interior and all associated miscellaneous work. It was shown that bids were received in accordance with the terms and conditions of Invitation for Bid No. 5312-19L. The mandatory Small Business Enterprise (SBE) requirement for this solicitation is 12.2% and the Disadvantaged Business Enterprise (DBE) goal is 25%. Bidder Total Bid Price SBE DBE Percentage Percentage IPW Construction Group, LLC North Charleston, South Carolina 29418 $218,165.00 100% 100% Principal: Cyrus D. Sinor *Warrick Group, LLC Sullivan’s Island, South Carolina 29482 $218,375.00 0% 0% Principal: Reid Coyle -4- November 8, 2018 Finance Committee Watts & Associates Waterproofing, Inc. Columbia, South Carolina 29221 $223,660.00 12.80% 37.39% Principal: Kip McCoy Huss, Inc. Charleston, South Carolina 29407 $373,000.00 15.20% 15.2% Principal: Richard Huss **WaterTight Systems, Inc. Lexington, South Carolina 29071 $542,632.00 100% 11.06% Principal: Randall M. West **Exterior Solutions of Georgia dba Bone Dry Roofing Company $554,636.00 13% 13% North Charleston, South Carolina 29418 Principal: Bob DeGraff * Deemed non-responsive due to not submitting a bid bond. ** Deemed non-responsive due to using wrong bid forms. Department Head recommended that Council authorize award of contract for the Edgar Allen Poe Library Roof Replacement to IPW Construction Group, LLC, the lowest responsive and responsible bidder, in the amount of $218,165.00, with the understanding that funds are available in the Facilities Department budget. TST Rivers ITEM E Avenue at Mall County Administrator Jennifer Miller and Director of Contracts and Procurement Barrett Drive Turn Tolbert provided a report regarding the need to award a contract for the TST Rivers Lane/MUSC Avenue at Mall Drive Turn Lane project. It was stated that the project consists of the Children’s construction of an approximately 250LF right turn lane from Rivers Avenue at Mall Drive Facility for the new Medical University of South Carolina (MUSC) Children’s Facility. The work Award of shall include, but is not limited to, removal and disposal of existing asphalt, site Contract excavation, asphalt paving, concrete sidewalk construction, erosion and sediment control, and traffic control. This project will be constructed utilizing the items listed on the bid form in the solicitation. It was shown that bids were received in accordance with the terms and conditions of Invitation for Bid No. 5316-19C. The mandatory Small Business Enterprise (SBE) requirement for this solicitation is 12.2% and
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