Office of Military Affairs
Recruitment and Staffing Process for Seconded Military Personnel UNHQ November, 2020 Office of Military Affairs (OMA)
To deploy the most appropriate military capability in support of UN objectives and to enhance performance and improve the efficiency and the effectiveness of military components in UN peacekeeping and political Missions.
DPKO/OMA/HR OMA Strength
105 Seconded military officers (8 in IOTs, 6 in DOS) *24 seconded female officers
6 Civilian P-Staff * 4 civilian female officers
21 General Service Staff (50/50 Gender parity)
132 TOTAL 47 nationalities represented in OMA
DPKO/OMA/HR Competitive Recruitment
Article 101 (paragraph 3 ) of UN Charter - the Best qualified candidate for the job (Ensuring that troops on the ground are supported by qualified seconded officers in UNHQ)
As wide geographic diversity as possible
Gender Parity in staffing
Representation of Troop and Police Contributors taking into account their contribution to United Nations (GA/RES/67/287)
DPKO/OMA/HR Recruitment and Staffing Planning
Campaign 2018 –I Campaign 2018 –II Launch Launch
Extension Extension Board Board
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
UN Staff Performance UN Staff Management end of Performance Management cycle Mid Point Review Cycle
DPKO/OMA/HR Old Recruitment Timeline
Job Loading Short List Short List Announcement Applications Approval Endorsement by EO OMA by EO
90 Days 30 Days 20 Days 30 Days
Written Test Report EO Review OUSG and and and Approval Interviews Approvals endorsement
30 Days 20 Days 30 Days 20 Days
~ 270 days (9 months) aprox. MILAD approval required DPKO/OMA/HR New Recruitment Timeline
~ 180 days
MILAD approval required DPKO/OMA/HR UNHQ Seconded Military Recruitment Process
PM Receives Applicant prepares Applicant submits PM submits the Evaluation of Written Assessment Recruitment the Forms the forms for applications to Applications Exercise Campaign endorsement to the UN MOD or PM
Competency Based Selection of the Candidate Welcome to the UN Interview
DPKO/OMA/HR Onboarding Timeline
~ 120 - 180 days
DPKO/OMA/HR Job Opening
1. Title 2. Organizational Setting and Reporting 3. Responsibilities/Functions 4. Competencies ‐ Professionalism ‐ Planning and Organizing ‐ Teamwork ‐ Communication (for P‐4 and above) when applicable 5. Qualifications: ‐ Education ‐ Experience ‐ Languages 6. Assessment Methods: ‐ Written Test ‐ Competency Based Interview
DPKO/OMA/HR Job Opening – Education and Experience
Sample 1 – Planning Officer MPS P4
Sample 2 – Assessment Officer, AT P4
DPKO/OMA/HR Forms Submitted by Nominees
• United Nations Personal History Profile (PHP), P-11
• Employment Record (Supplementary Sheet), if needed
• Academic and Employment Certification (Attachment Form to P-11)
These forms are loaded to NOVA by the EO
DPKO/OMA/HR The Personal History Form (P‐11)
•The Personal History Form (P‐11) is a document which allow the applicants to list their work experience and achievements. •This document provide us written evidence of your eligibility for particular posts:
‐ Personal Information ‐ Skills ‐ Education ‐ Work Experience ‐ Languages ‐ References
DPKO/OMA/HR The Personal History Form (P‐11)
DPKO/OMA/HR The Personal History Form (P‐11) Supplementary Form
DPKO/OMA/HR Experience and Academic Certification (EAC)
•The Experience and Academic Certification (EAC) Form is a document that list all relevant military education, information and experience that needs to be certify by the relevant national authorities •This document serves as background check document and provide us written evidence of your credentials: ‐ Rank ‐ Work Experience ‐ Commission Date ‐ Command ‐ Promotion ‐ PKO Experience ‐ Retirement ‐ Military and Civilian Education ‐ Military Data Relevant to the Job opening
‐ Personal Attestation on Violations 16 DPKO/OMA/HR Experience and Academic Certification (EAC)
DPKO/OMA/HR Experience and Academic Certification (EAC)
DPKO/OMA/HR Experience and Academic Certification (EAC)
DPKO/OMA/HR Application Pre-screening
1. Pre-screening forms filled
2. Eligibility matrix
3. Initial short-list: – Geographical representation – Gender (if applicable)
DPKO/OMA/HR Common Observations
• Limited description of the duties/responsibilities of the individuals
• Lengthy Applications
• Application with wrong profiles submitted to Job Openings
• Education and Rank
DPKO/OMA/HR Short-listing Approval
1. Service Focal Points prepare review PHPs and submit recommendations to the Chief of Staff
2. OMA Admin Team reviews the shortlisting and approves suitability in the recruitment system for EO review and approval
3. DPKO Executive Office reviews and approves eligibility against Job Opening requirements
DPKO/OMA/HR Written Test and Interviews
1. OMA request the PMs confirmation of the candidate information and their availability on specific dates 2. The set up of Interview Panels according to ST/AI/2010/3. 3. Set up written test in the system 4. Panel members evaluate the exams (Anonymously) 5. Panel performs interviews and take interview notes that are consolidated in a final report
The exams are hosted in the WES
DPKO/OMA/HR Report and Recommendations
1. Panel Members discuss the exam and interview results (including competency grading) and prepare final report
2. OMA Front Office Team prepares final recommendation memo, final report and geographical representation for submission to DPKO Executive Office
DPKO/OMA/HR OMA Geographical Representation
DPKO/OMA/HR EO Review and OUSG Approval
1. EO reviews the final interview report and the GEO balance taking into consideration GA resolution 67/287 paragraph 17, we are mandated to consider candidates from TCC and PCC countries to UN peacekeeping operations.
2. EO oversees that the process is done in adherence to the UN Rules and Regulations for Recruitment, and submit the case for endorsement
3. OUSG reviews the recommendation for selection and if approved send the case to OHRM. If not approved return to OMA through the EO for action
4. OHRM reviews the process and endorses the final selection to start on-boarding process
DPKO/OMA/HR Extension for Seconded Officers beyond 2 Years of Service
1. GA Resolution that established 2 + 1 +1. EO enforced the policy in December 2011.
2. Initial 2 Years Fixed Term Contract
3. 3rd Year extension for only 30% of Seconded Officers and is under OMA authority
4. 4th year extension granted in only exceptional basis and OUSG approval is required
DPKO/OMA/HR 2020 Phase 1 Recruitment Campaign
Title D2 Deputy Military Adviser D1 Chief of Staff P5 Senior Assessment Officer P4 Special Assistant COS P4 Policy and Doctrine, PDT P4 Peacekeeping Affairs Officer, CMOS P4 Planning Officer, Force Generation Service P3 Planning Officer, Force Generation Service P4 Planning Officer, Military Planning Service P4 Military Liaison Officer, IOT P4 Property Management Officer COE, UCS, DOS P5 Chief Of Section, Logistics (Medical) P4 Medical Supply Officer, Logistics
DPKO/OMA/HR Questions ?
DPKO/OMA/HR OMA Chief of Staff’s Office Contact
Brig Gen El Hadji Babacar Faye Chief of Staff Tel: 1-212-963-9070 E-mail: [email protected]
Angela Y. Sanabria Karlene Facey Administrative Officer Administrative Assistant Tel.: 1-212-963- 5470 Tel.: 1-917-367-2405 E-mail: [email protected] E-mail: [email protected]
DPKO/OMA/HR