REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES Monday, March 18, 2019 – 6:00 PM
AGENDA
1. Call to Order 2. Invocation and Pledge of Allegiance 3. Consideration of Approval of Consent Agenda A. Consideration of Approval of Minutes from the Regular Meeting on February 3 18, 2019 B. Consideration of the Approval of the Budget Revision Schedule, Second 10 Quarter 2018-2019 C. Consideration of the Approval of the Public Funds Investment Act 13 Disclosure, 2nd Quarter Report FY2019. D. Consideration of Approval of Appointment of Full-Time Professional Staff 17 E. Consideration of Approval of the Equal Employment Opportunity (EEO) 18 Report 2018-2019, 2nd Quarter-December-February 2019 4. Consideration of Approval of Disbursements for February 2019 23 5. Opportunity for Citizens to Address the Board 6. Old Business 7. Reports A. Faculty Council 24 Presenter: Mr. Jeff Fritz B. Educational Services 25 Presenter: Dr. Mark Smith 1. Strategic Plan Update Presenter: Mrs. Ellen Davis C. Academic Affairs 32 Presenter: Dr. Susan Guzman-Trevino 1. Dr. Sara Harris Baker and Ms. Katherine Buckler will present their collaborative research project entitled “The Effects of Guided Meditation or Peer Support Groups on Stress Levels of Music Majors.” D. Temple College Foundation Director's Report 36 Presenter: Mrs. Jennifer Graham E. Board Committees 1. Building Committee Report 39 2. Finance Committee Report 41 3. Strategic Planning Committee 50 8. New Business A. Consideration of the Approval of the Faculty Leave Grant for 2019-2020 51 Presenter: Dr. Guzman-Trevino B. Consideration of Approval of the Selection of Stantec, Inc. for Facilities 52 Master Planning Services Presenter: Dr. Van Miller C. Consideration of Approval of Tuition and Fees for 2019-2020 Academic Year 54 Presenter: Dr. Van Miller 9. Miscellaneous 10. Executive Session to Consider Personnel, Legal Matters, and Real Estate 11. Adjournment
Please note that this meeting is an open meeting subject to Chapter 551, Texas Government Code. Written signage required by Texas Penal Code Sections 30.06, prohibiting concealed carry of handguns by Texas Government Code Chapter 411 licensees, will be posted at the entrance to this meeting.
Texas Penal Code Sec. 46.035(c) - A license holder commits an offense if the license holder intentionally, knowingly, or recklessly carries a handgun under the authority of Subchapter H, Chapter 411, Government Code, regardless of whether the handgun is concealed or carried in a shoulder or belt holster, in the room or rooms where a meeting of a governmental entity is held (e.g., Temple College Board of Trustee meetings) and if the meeting is an open meeting subject to Chapter 551, Texas Government Code, and the entity provided notice as required by that chapter. AGENDA ITEM 3-A
Approval of Minutes from the Regular Board Meeting on February 18, 2019
Staff Recommendation: Approval
Following this cover page for Agenda Item 3-A are the proposed Minutes from the Regular Board Meeting on February 18, 2019.
3 Minutes of Regular Board Meeting
The Board of Trustees Temple College
A Regular Board Meeting of the Board of Trustees of Temple College was held Monday, February 18, 2019, beginning at 6:00 PM in the Louise L. Cox Board Room, Room 916, located in the Marc Nigliazzo Administration Building on the Main Campus.
MEMBERS PRESENT Katie Burrows, Chairman Mr. Bob Browder, Vice Chairman Dr. Andrejs Avots-Avotins Mr. John Bailey Mr. Steve Niemeier Mrs. Lydia Santibanez
ADMINISTRATION Dr. Christy Ponce, President Mrs. Judy Dohnalik, Assistant to the President and Board of Trustees Dr. Mark Smith, Vice-President of Educational Services Dr. Van Miller, Vice-President of Administrative Services Dr. Susan Guzman-Treviño, Vice President, Academic Affairs Mr. Gary Jackson, Associate Vice-President, Finance Dr. Shelley Pearson, Associate Vice-President, Health Professions Dr. Robbin Ray, Associate Vice President/Chief of Operations, East Williamson County Higher Education Centers Mrs. Ellen Davis, Director, Marketing and Media Relations
OTHERS PRESENT
Mr. Demetrius Allen, Texas Community College Band Director Association All State Symphonic Band Mr. Alex Alvarado, Texas Community College Band Director Association All State Symphonic Band Mr. Adam Anderson, Texas Two-year College Choral Directors Association All State Choir
4 Mr. Braden Avants, Texas Community College Band Director Association All state Jazz Band Ms. Shelby Avants, Texas Community College Band Director Association All State Symphonic Band Dr. Sara Baker Officer Mark Balagia, Temple College Police Mr. Norman Bergeron Mr. Deon Byrd, Texas Community College Band Director Association All State Symphonic Band Mrs. Gracie Conner Ms. Sandra Creech, Retiree, TC Ms. Nan Cryer, Texas Community College Band Director Association All State Symphonic Band Mr. Shawn Dach Mr. Jeff Fritz Ms. Janice Gibbs, Staff Writer, Temple Daily Telegram Mr. Kennedy Hogan, Texas Community College Band Director Association All State Symphonic Band Mrs. Laura Hutchens Mr. Al Kent Mrs. Monica Lefner Mr. Alan Lytle, Retiree, TC Mr. Greg Madrid, Texas Two-year College Choral Directors Association All State Choir Ms. Idalia Medina, Texas Community College Band Director Association All State Symphonic Band Mr. Juan Morales, Texas Two-year College Choral Directors Association All State Choir Mr. Reynaldo Ramirez, Texas Community College Band Director Association All State Symphonic Band Mrs. Carey Rose Ms. Alondra Salazar, Texas Two-year College Choral Directors Association All State Choir Mr. Drew Schmidt, Texas Two-year College Choral Directors Association All State Choir Ms. Whitney Theriot, Temple Chamber of Commerce Mrs. Claudia Turner Dr. John White Mr. Zachary Zajicek, Texas Community College Band Director Association All State Symphonic Band
1. Call to Order Mrs. Burrows called the Board of Trustees meeting to order at 6:00 p.m. Mrs. Santibanez offered the invocation. 2. Pledge of Allegiance Dr. Avots-Avotins led the Pledge of Allegiance to the Flag. 3. Executive Session to Consider Personnel, Legal Matters, and Real Estate There were no items to discuss and an Executive Session was not called.
5 4. Consideration of Approval of Consent Agenda Mrs. Burrows asked if there was an item that the members wanted to remove from the consent agenda. She stated that if there were no objections, these items would be considered. After pausing for any objections, she stated that since there were no objections, these items were ready for consideration.
On a motion by Dr. Avots-Avotins, seconded by Mr. Browder, and without negative vote, the Board approved the Consent Agenda as presented.
Items on the Consent Agenda were: A. Consideration of Approval of Minutes from the Regular Meeting on January 28, 2019 B. Consideration of Approval of Appointment of Part-Time Professional Staff Mary Vigliotti, Part-Time-Coordinator-Testing Center-Student and Enrollment Services Division C. Consideration of Approval of the Appointment of Adjunct Faculty Chawnean Williams-Adjunct Instructor-History-Social and Behavioral Sciences Department-Liberal Arts Division Luisa Ibarra-Adjunct Instructor-Clinical Instructor-Surgical Technology Department-Health Professions Division Autumn Morey-Adjunct Instructor-Vocational Nursing-Vocational Nursing Department-Health Professions Division Melissa Parker-Adjunct Instructor-Learning Frameworks-Academic Foundations Department-Liberal Arts Division Angela Gutierrez-Adjunct Instructor-Associate Degree Nursing- Nursing Department-Health Professions Division D. Consideration of Approval of the Texas Commission on Law Enforcement Standards and Education (TCLEOSE) Mandated Racial Profiling Report for 2018 Dr. Miller stated that the Mandated Racial Profiling Report is a State of Texas requirement that each commissioned law enforcement agency in the State must file an annual Racial Profiling Report with the Texas Commission on Law Enforcement Standards and Education TCLEOSE. E. Consideration of the Approval of the Part-Time/Overload Salary Schedule for Spring 2019 The Board was asked to approve the report for the Spring 2019 16-week and 1st 8-Week classes with any necessary adjustments. F. Consideration of Approval of Policy Manual Revisions Dr. Miller asked the Board to approve the Policy Manual Revisions as posted on the webpage: https://pol.tasb.org/Home/index/161 5. Consideration of Approval of Disbursements for January 2019
6 Mr. Niemeier reported that he had reviewed the disbursements for January 2019 and did not find any irregularities on the statements.
On a motion by Mr. Niemeier, seconded by Dr. Avots-Avotins, and without negative vote, the disbursements for January 2019 were approved as presented. 6. Opportunity for Citizens to Address the Board There were no citizens to address the Board. 7. Old Business There were no items for discussion. 8. Reports A. Faculty Council Mr. Fritz announced that there was no report for the month of February. B. Educational Services Dr. Mark Smith 1. Strategic Plan Update Dr. Miller reviewed the Strategic Plan Goal 3; Objective B; Strategy 1; Measure 2; Target 1 - Decrease in the annual number of reported workplace incidents from 2015-2016 to 2020-2021. He announced that Temple College was awarded the Billy E. Hibbs State Wide Safety Award for having the lowest loss rates among Claims Administrative Services, Inc. clients. Along with the award, Temple College also received an Annie Ozella Jones Scholarship award to be given to a TC student. Mrs. Rose presented the Education Department Program Review findings which have been addressed or are in the process of being addressed: 100% file review for 2016-2017, and 2017-2018 R2T4 100% file review for 2016-2017 and 2017-2018 Exit Loan Counseling Update FA policies regarding R2T4, Exit Loan Counseling, NSLDS reporting, and credit balances Name change to bank accounts Gainful Employment Clery Act Drug and Alcohol Abuse Prevention Mrs. Mrs. Conner reported on Mental Health Awareness classes offered by the Business and Continuing Education Division. She noted that the mental health crisis is recognized nationally. BCE courses were designed to help address the needs of our students and our communities. Gracie also distributed invitations to the Board members inviting them to her retirement celebration to honor her for her years of service to Temple College. The event will be held Thursday, February
7 28, 2:00 p.m. – 4:00 p.m. in the OCC Conference Room on the 2nd floor of One College Centre. C. Academic Affairs 1. Texas Music Educators Association Convention-Recognition of Participating Students Dr. Guzman-Trevino introduced Dr. Sara Baker, Temple College’s Choral Director, to announce that students participated in the Community College All-State music groups at the Texas Music Educators Association Convention in San Antonio on February 16, 2019. Students participated in the Texas Two-year College Choral Directors Association All State Choir, the Texas Community College Band Director Association All State Symphonic Band, and the Texas Community College Band Director Association All State Jazz Band. The students introduced themselves to the Board, gave their respective instrument or voice classification, and their home locations. 2. Student Presentation Band student, Zach Zajicek, played a song on the marimba for the Board. D. Temple College Foundation Director's Report Item was not covered. Written information was in the Board materials. E. Board Committees 1. Building Committee Report Mr. Bailey reported that the Building Committee met on February 4, 2019. A copy of the Building Committee Minutes was included in the Board materials. 2. Finance Committee Report Dr. Miller reported that the Finance Committee met on January 28, 2019. A copy of the Finance Committee Minutes was included in the Board materials. 3. Strategic Planning Committee The Strategic Planning Committee did not meet since the January 28, 2019 Board meeting. F. President's Report Dr. Ponce congratulated Dr. Miller on being named the new Vice Chancellor of Fiscal Affairs at North Central Texas College. She expressed appreciation to him for his leadership as Chief Financial Officer and his leadership of the Finance and Administration Division. She also thanked him for his work with the Safety and Security Committee. The Texas Bioscience Institute’s open house was a success. Students from high schools across the region were brought to Temple College on February 8 for Career Day.
8 Dr. Ponce reported that her first month and a half here at the college has been exciting getting to know the college community and community members across the service area. Chairman Burrows and Vice Chairman Browder each reported on their experiences at the Board of Trustees Institute on February 5-7, 2019. Vice Chairman Browder shared a small glimpse of the many topics that were covered during the institute which will help advance student success work. 9. New Business A. Consideration of Approval to Name the Student Success Center the "Glenda O. Barron Student Success Center" Dr. Miller announced that official action needs to be taken by the Board with regards to re-naming the Student Success Center in honor of Dr. Barron to honor her 10+ years of service to Temple College. The Building Committee and the administration recommend approval of re- naming the center to the "Glenda O. Barron Student Success Center"
On a motion by Dr. Avots-Avotins, seconded by Mr. Browder, and without negative vote, the Board approved the recommendation to re-name the Student Success Center the Glenda O. Barron Student Success Center as presented. 10. Miscellaneous There were no miscellaneous items for discussion. 11. Adjournment There being no further business, the Meeting of the Board of Trustees was adjourned on a motion by Mr. Bailey, and seconded by Mr. Browder, at 6:54 p.m.
NEXT BOARD OF TRUSTEES MEETING:
The next regular Board Meeting of the Temple College Board of Trustees will be held Monday, March 18, 2019, 6:00 p.m., Louise L. Cox Board Room, located in room 916 in the Marc Nigliazzo Administration Building on the Main Campus.
Minutes recorded, transcribed & submitted by: Judith Dohnalik Judith Dohnalik, Assistant to the Board of Trustees
Minutes Approved as Submitted: ______Date
9 AGENDA ITEM 3-B
Consideration of Approval of the Budget Revision Schedule, Second Quarter, FY 2018-2019
Staff Recommendation: Approval
The Board is being asked to approve the official budget revision list that contains changes to the current budget for the period December 1, 2018 through February 28, 2019.
10
MEMORANDUM Office of the Vice President for Administrative Services
To: Dr. Ponce & Board of Trustees
From: Dr. Van D. Miller
Date: March 7, 2019
Re: Budget Revision Schedule, Second Quarter 2018-2019
The attached official budget revision list contains changes to the current budget for the period December 1, 2018 through February 28, 2019. There were no significant changes in this quarter.
The budget increased from the amount of $43,084,139 to $43,100,966.
11 BUDGET REVISION SCHEDULE FOR SECOND QUARTER 2018-2019
BUDGET DEPARTMENT TITLE DEC JAN FEB REVISION NUMBER REVENUE ACCOUNTS:
BUDGET AT BEGINNING OF MONTH $43,084,139 $43,084,139 $43,084,139
2019-14 Adjust State AEL year 5 budget for expenses incurred in FY18 ($16,685)
2019-15 Adjust TANF year 5 budget for expenses incurred in FY18 ($9,734)
2019-16 Adjust EL Civics year 5 budget for expenses incurred in FY18 ($1,759)
2019-17 Adjust Federal AEL year 5 budget for expenses incurred in FY18 ($35,014)
2019-18 Federal AEL Supplemental Distribution $48,623
2019-19 EL Civics Supplemental Distribution $31,396
BUDGETTOTAL REVENUE AT END OF MONTH $43,084,139 $43,084,139 $43,100,966 12 EXPENDITURE ACCOUNTS:
BUDGET AT BEGINNING OF MONTH $43,084,139 $43,084,139 $43,084,139
2019-11 Adjust Perkins Leadership budget to match THECB submittal for travel: $5,400
2019-12 Cover projected expense in Umbrella - Other: Library: $2,000
2019-13 Cover projected expense in Umbrella - Writing Lab: $500
2019-14 Adjust State AEL year 5 budget for expenses incurred in FY18 ($16,685)
2019-15 Adjust TANF year 5 budget for expenses incurred in FY18 ($9,734)
2019-16 Adjust EL Civics year 5 budget for expenses incurred in FY18 ($1,759)
2019-17 Adjust Federal AEL year 5 budget for expenses incurred in FY18 ($35,014)
2019-18 Increase Federal AEL budget for supplemental distribution $48,623
2019-19 Increase EL Civics budget for supplemental distribution $31,396
TOTAL EXPENDITURES $43,084,139 $43,084,139 $43,100,966
MEMORANDUM Office of the Vice President for Administrative Services
To: Dr. Ponce & Board of Trustees
From: Dr. Van D. Miller
Date: March 7, 2019
Re: Public Funds Investment Act Disclosure, Second Quarter 2018-2019
The attached investment report for the quarter of December 2018 – February 2019 is provided as required by the Public Funds Investment Act, Government Code, and Chapter 2256. The College employs a “buy-and-hold” philosophy for investments that mitigates temporary price volatility. The bulk of College operating funds are in government pools that invest in short-term U.S. Treasury and government agency securities, including repurchase agreements collateralized by U.S. Treasury Securities. The weighted average maturities of the pools cannot exceed 60 days. These pools, e.g. TexPool, are managed conservatively to provide a safe, efficient, and liquid investment for the Texas governments. Over the past couple of years, collateralized CD’s have been purchased in an effort to increase investment yield, while maintaining minimal risk.
13 14 15 16
AGENDA ITEM 3-D
Consideration of Approval of Appointment of Full-Time Professional Staff
Staff Recommendation: Approval
The following individual is being recommended by the appropriate departmental and divisional supervisors, and by the Vice President of Administrative Services for appointment as a member of the Full-Time Professional Staff.
James Boykin-Full-Time-Coordinator-Student and Enrollment Services (EWCHEC-Hutto)- Mr. James Boykin received a Bachelor of Business Administration in Finance from Delta State University. James has eighteen years’ experience working in education directly with academic advising and recruiting.
17 AGENDA ITEM 3-E
Consideration of Approval of the Quarterly Equal Employment Opportunity (EEO) Report, 2nd Quarter
Staff Recommendation: Approval
Dr. Randy Baca will report on this item, which is the second quarterly report for 2018- 2019.
18
MEMORANDUM
TO: Dr. Christina Ponce, President
FROM: Randolph P. Baca, Ed. D
DATE: March 1, 2019
RE: Quarterly Equal Employment Opportunity (EEO) Report, 2nd Quarter
**************************************************************************************************** The attached report is part of Temple College’s Strategic Initiative which focuses on employing a diverse, highly qualified workforce. This report is for the 2nd quarter, 2018-2019 fiscal year.
The information contained in this report is generated from the PeopleAdmin software and includes the number of applicants, ethnicity, gender, and hire.
The report continues the process of establishing benchmarks which can be used to compare and measure the progress of the College’s diversity initiatives.
19
MEMORANDUM
TO: Dr. Christina Ponce
FROM: Randolph P. Baca, Ed. D.
DATE: March 1, 2019
RE: Equal Employment Opportunity (EEO) Report
**************************************************************************************************** In compliance with Temple College’s Strategic Initiative referencing Diversity, the following EEO Report is submitted for your and the Board’s review. This report includes the 2nd Quarter (December through February) hiring data of the 2018-19 Fiscal Year.
CLASSIFICATION POSTING POSITION TITLE CODE NUMBER CLOSED DATE VETERAN Financial Aid Advisor - 2 positions 347FINA201810180301 S208 12/3/2018 No/No All Applicants Black Or Native American African Hawaiian Or Two Or Indian Or America Other Pacific More Not Gender Hispanic / Latino Alaska Native Asian n Islander White Races Disclosed Total Female 1 0 0 2 0 3 0 0 6 Male 0 0 0 1 0 1 0 0 2 No Answer 0 0 0 0 0 0 0 6 6 Total 1 0 0 3 0 4 0 6 14 Hired Applicants Black Or Native American African Hawaiian Or Two Or Indian Or America Other Pacific More Not Gender Hispanic / Latino Alaska Native Asian n Islander White Races Disclosed Total Female 0 0 0 0 0 0 0 0 0 Male 0 0 0 0 0 0 0 0 0 No Answer 0 0 0 0 0 0 0 2 2 Total 0 0 0 0 0 0 0 2 2
CLASSIFICATION POSTING POSITION TITLE CODE NUMBER CLOSED DATE VETERAN CTE Coordiantor/Career Coach (Grant Funded) 343BUSI201809260201 S205 12/4/2018 No All Applicants Black Or Native American African Hawaiian Or Two Or Indian Or America Other Pacific More Not Gender Hispanic / Latino Alaska Native Asian n Islander White Races Disclosed Total Female 3 0 0 3 0 9 0 0 15 Male 0 0 0 1 0 5 0 0 6 No Answer 1 0 0 0 0 0 0 4 5 Total 4 0 0 4 0 14 0 4 26 Hired Applicants Native American Indian Black Or Hawaiian Or Two Or Or Alaska African Other Pacific More Not Gender Hispanic / Latino Native Asian American Islander White Races Disclosed Total Female 1 0 0 0 0 0 0 0 1 Male 0 0 0 0 0 0 0 0 0 No Answer 0 0 0 0 0 0 0 0 0 Total 1 0 0 0 0 0 0 0 1
20
CLASSIFICATION POSTING POSITION TITLE CODE NUMBER CLOSED DATE VETERAN President 328PRES201807090201 S188 12/11/2018 No All Applicants Black Or Native American African Hawaiian Or Two Or Indian Or America Other Pacific More Not Gender Hispanic / Latino Alaska Native Asian n Islander White Races Disclosed Total Female 5 0 0 1 0 5 0 0 11 Male 1 0 2 6 0 20 1 2 32 No Answer 0 0 0 1 0 3 0 24 28 Total 6 0 2 8 0 28 1 26 71 Hired Applicants Native American Indian Black Or Hawaiian Or Two Or Or Alaska African Other Pacific More Not Gender Hispanic / Latino Native Asian American Islander White Races Disclosed Total Female 1 0 0 0 0 0 0 0 1 Male 0 0 0 0 0 0 0 0 0 No Answer 0 0 0 0 0 0 0 0 0 Total 1 0 0 0 0 0 0 0 1
CLASSIFICATION POSTING POSITION TITLE CODE NUMBER CLOSED DATE VETERAN Office Assistant I, HR 335HUMR201808150301 S206 12/18/2018 Yes All Applicants Black Or Native American African Hawaiian Or Two Or Indian Or America Other Pacific More Not Gender Hispanic / Latino Alaska Native Asian n Islander White Races Disclosed Total Female 4 0 0 6 0 20 3 1 34 Male 2 0 0 1 0 6 0 0 9 No Answer 0 0 0 0 0 1 0 25 26 Total 6 0 0 7 0 27 3 26 69 Hired Applicants Native American Indian Black Or Hawaiian Or Two Or Or Alaska African Other Pacific More Not Gender Hispanic / Latino Native Asian American Islander White Races Disclosed Total Female 0 0 0 0 0 0 0 0 0 Male 0 0 0 0 0 1 0 0 1 No Answer 0 0 0 0 0 0 0 0 0 Total 0 0 0 0 0 1 0 0 1
CLASSIFICATION POSTING POSITION TITLE CODE NUMBER CLOSED DATE VETERAN Specialist II, Teams 348TEAM201811080301 S210 1/28/2019 No All Applicants Black Or Native American African Hawaiian Or Two Or Indian Or America Other Pacific More Not Gender Hispanic / Latino Alaska Native Asian n Islander White Races Disclosed Total Female 3 0 0 2 0 4 0 1 10 Male 0 0 0 0 0 1 0 0 1 No Answer 0 0 0 0 0 1 0 12 13 Total 3 0 0 2 0 6 0 13 24 Hired Applicants Native American Indian Black Or Hawaiian Or Two Or Or Alaska African Other Pacific More Not Gender Hispanic / Latino Native Asian American Islander White Races Disclosed Total Female 0 0 0 0 0 1 0 0 1 Male 0 0 0 0 0 0 0 0 0 No Answer 0 0 0 0 0 0 0 0 0 Total 0 0 0 0 0 1 0 0 1
21 CLASSIFICATION POSTING POSITION TITLE CODE NUMBER CLOSED DATE VETERAN Coordinator, Student and Enrollment Services (EWCHEC-Hutto) 350DSES201811150201 S213 1/30/2019 No All Applicants Black Or Native American African Hawaiian Or Two Or Indian Or America Other Pacific More Not Gender Hispanic / Latino Alaska Native Asian n Islander White Races Disclosed Total Female 3 0 0 4 0 14 0 1 22 Male 1 0 0 2 0 2 1 0 6 No Answer 2 0 0 0 0 1 0 12 15 Total 6 0 0 6 0 17 1 13 43 Hired Applicants Native American Indian Black Or Hawaiian Or Two Or Or Alaska African Other Pacific More Not Gender Hispanic / Latino Native Asian American Islander White Races Disclosed Total Female 0 0 0 0 0 0 0 0 0 Male 0 0 0 0 0 0 0 0 0 No Answer 0 0 0 0 0 1 0 0 1 Total 0 0 0 0 0 1 0 0 1
CLASSIFICATION POSTING POSITION TITLE CODE NUMBER CLOSED DATE VETERAN Office Assistant, Adult Education & Literacy (Grant Funded) 355TEST201812110301 S218 2/26/2019 Yes All Applicants Black Or Native American African Hawaiian Or Two Or Indian Or America Other Pacific More Not Gender Hispanic / Latino Alaska Native Asian n Islander White Races Disclosed Total Female 2 0 0 1 0 0 0 0 3 Male 0 0 0 0 0 0 0 0 0 No Answer 0 0 0 0 0 0 0 4 4 Total 2 0 0 1 0 0 0 4 7 Hired Applicants Native American Indian Black Or Hawaiian Or Two Or Or Alaska African Other Pacific More Not Gender Hispanic / Latino Native Asian American Islander White Races Disclosed Total Female 1 0 0 0 0 0 0 0 1 Male 0 0 0 0 0 0 0 0 0 No Answer 0 0 0 0 0 0 0 0 0 Total 1 0 0 0 0 0 0 0 1
CLASSIFICATION POSTING POSITION TITLE CODE NUMBER CLOSED DATE VETERAN Associate Degree Nursing Professor (9 Month Tenure Track) 1027ADNU201808290201 F154 12/13/2018 No All Applicants Black Or Native American African Hawaiian Or Two Or Indian Or America Other Pacific More Not Gender Hispanic / Latino Alaska Native Asian n Islander White Races Disclosed Total Female 0 0 0 0 0 3 0 0 3 Male 0 0 0 0 0 0 0 0 0 No Answer 0 0 0 0 0 0 0 0 0 Total 0 0 0 0 0 3 0 0 3 Hired Applicants Native American Indian Black Or Hawaiian Or Two Or Or Alaska African Other Pacific More Not Gender Hispanic / Latino Native Asian American Islander White Races Disclosed Total Female 0 0 0 0 0 1 0 0 1 Male 0 0 0 0 0 0 0 0 0 No Answer 0 0 0 0 0 0 0 0 0 Total 0 0 0 0 0 1 0 0 1
22 AGENDA ITEM 4
Approval of Disbursements for February 2019
Staff Recommendation: Approval
Mr. Wilkerson will review the Summary Check Register for the month of February 2019 before the meeting.
23
AGENDA ITEM 7-A
Reports: Faculty Council
Staff Recommendation: No Action Required
The Faculty Council Report was not received at the time of publication of the Board materials.
24 AGENDA ITEM 7-B
Reports: Educational Services
Staff Recommendation: No Action Required
Dr. Mark Smith and the Educational Services staff have prepared a report that follows this cover page. Dr. Smith and the staff will present brief reports on the activities of that area of TC at the meeting.
25 MEMORANDUM Vice President, Educational Services
To: Dr. Christina Ponce From: Dr. Mark A. Smith Subject: March 2019 Educational Services Report STRATEGIC PLAN UPDATE Ms. Ellen Davis will provide the monthly strategic plan update. This month’s report will cover: Goal 2. Optimize Community Partnerships and Outreach Objective B. Enhance marketing and communication to promote the college, its programs, functions, and services. Strategy 2. Use new marketing tools such as text messaging and digital marketing M3. Measure the effectiveness of new marketing tools by looking at results such as click-through rate on digital ads and increase in inquiries and applications T1. Analysis of effectiveness by spring 2017 Strategy 3. Increase communications to the community M1. Publish college report to the community T1. Fall 2016 STUDENT & ENROLLMENT SERVICES General Information Second 8-week registration will continue until February 15, 2019. Ms. Stephanie Perkins, Adult Education and Literacy (AEL) Director, reports that numbers are increasing every month for the AEL program. Altogether, 819 of the overall 1,120 target of learners served has been met. Learners who will begin Business and Continuing Education (BCE) training in March were introduced to general allied health concepts, math, and soft skills. Learners seemed very enthusiastic at the opportunity. Temple College AEL hosted Midland College, Amarillo College, and Howard College Concho Valley for the Peer Mentoring program. During their visit, the Entrepreneurship and Allied Health IET classes were visited. Additionally, the group met with leadership on campus to discuss the purpose and goals of peer mentoring. As of February 26, 2019, the Advising Center Staff, Ms. Danya Bailey, Ms. Allison Mankin, Mr. Kenny Bosher, Ms. Carol Zapata, and Ms. Jessica Thompson contacted 345 newly admitted and re-admitted AA (Associate of Arts), AS (Associate of Science), AAS (Associate of Applied Science), and Level I and II Certificate learners to discuss the learners’ educational and career interests to ensure that learners were properly placed in their academic plan and encourage these learners to register for upcoming semester courses.
26 During the month of February, Admissions and Records has entered 504 new applications. All new applicants, and returning learners who reapplied, were emailed acceptance notifications electronically through Ellucian via their email accounts. The acceptance email notifies perspective and returning learners of the necessary steps to registration at Temple College as well as the availability of TConnect and other services. Admissions and Records entered 3,448 transcripts in learners’ records. Information from external transcripts is used for testing and course evaluations so that learners can, among other things, register for classes, receive an accurate degree plan and apply for graduation. Admissions and Records sent out graduation deadline reminders to the learner email list. So far A&R has entered 612 degrees and/or certificates for graduation for the Spring 2019 term and 36 for the Summer term. Ms. Vicki Hanaway, Graduation Specialist, has received transcripts for 21 learners to process reverse transfers. Ms. Inge Schey, Associate Director of Financial Aid, reports that at this point in the 2018- 2019 academic year 2,234 learners at Temple College are receiving Pell grants for a total disbursed amount of $7,201,117.66 along with 2,192 learners receiving Direct Loans for a total disbursed amount of $6,466,592.00. To date, 8,230 learners have listed Temple College on their Free Application for Federal Student Aid (FAFSA) for 2018-2019. During the month of February, there were 613 current and prospective learners and their families visiting the Financial Aid Office to ask questions and complete their FAFSA. Computers are always available in our office for learners and their families to use to complete the online FAFSA application. Financial Aid Staff is also available to assist learners and their families with any questions. There were 37 learners visiting the office during the month of February intending to drop classes. The Financial Aid Staff advises learners regarding the perils dropping classes has on their future financial aid. Mr. Adam McDonald, Math Lab Coordinator, reports that learners have been more interested in weekend hours and that numbers have increased during Sunday hours. In February, the math lab served 224 learners in various capacities. Ms. Christy Hortenstine, Coordinator Student and Enrollment Services, reports 388 learners were seen in the Taylor center so far in the month of February. Ms. Bachman, Ms. Brown, and Ms. Hortenstine have been busy meeting with traditional learners, nursing learners, and Legacy ECHS learners regarding graduation and transfer planning. Ms. Stephanie Perkins, Testing Center Director, reports that in the month of February 1,102 learners were served at the Main Campus Testing Center and 330 learners were served at the EWCHEC-Hutto Testing Center. Services include the TSI Assessment, GED, ACCUPLACER, TEAS, HESI, CLEP, classroom exams, proctored exams from other colleges/universities, phone calls, and emails. As of February 26, 2019 Ms. Misty Reid, Accommodations Coordinator, has emailed 287 accommodation letters to instructors for 97 accommodation learners enrolled in spring classes at Temple College. Ms. Reid is still accepting new accommodation learners for spring semester. Ms. Reid is currently working with Temple College international learners who are planning to transfer to four year universities to continue their higher education in the United States.
27 Dr. Arthur Wellborn, Writing Center Coordinator, reports that in February, the Writing Center joined with the University of Mary Hardin-Baylor Writing Center to co-host the annual South Central Writing Centers Association (SCWCA) annual conference. SCWCA is comprised of writing center directors and staff from Arkansas, Louisiana, Oklahoma, and Texas. The conference highlights collaboration, current research, emerging trends, and best practices. Dr. Wellborn was honored to represent Temple College to his colleagues from across four states. The writing lab served 123 learners in various capacities in the month of February. Professional Development Ms. Mary Daniel, Director of Financial Aid, attended the National Association of Student Financial Aid Administrators 2019 Leadership & Legislative Conference & Expo in Washington DC February 25, 2019 to gain knowledge and insight into management issues that current and future leaders in the Financial Aid field are facing today. Recruitment Mr. Michael Pilgrim, Coordinator of Recruitment Programs reports he had 18 individual tours and five group tours in February. On February 6, 2019 Ms. Jennifer Hogue, Financial Aid Office Assistant, Ms. Erin McClure and Ms. Cecilia Ryals, Financial Aid Advisors, conducted a high school FAFSA workshop at Temple ISD where they helped at least 12 families fill out the 2019-20 FASFA in the high school’s computer lab On February 7, 2019, Ms. Theresa Stifflemire and Mr. Henry Morin, Coordinators, Student Enrollment Services assisted with the FAFSA Financial Aid Night held at Hutto High School from 6:00 p.m. to 7:30 p.m. for senior learners that have not yet completed their 2019-2020 FAFSA’s for the upcoming fall 2019 semester. About 20 families were given assistance during this evening event. Mr. Pilgrim has been working with the P-20 conference to schedule the 2019 Temple College Career day that was held on campus February 8, 2019. Juniors and seniors from ten high schools throughout the area brought over 234 learners to learn more about careers and the education needed to attain these careers. This event is a collaborative effort between local governments, the community and Temple. This is a great opportunity to showcase our College while working with the community to encourage learners to continue learning. Mr. Pilgrim attended the 2019 Texas Music Educators Association Convention with the Music department February 14-16, 2019. The music department was able to collect over 40 very solid prospects for their programs. Mr. Pilgrim was also able to meet with learners that did not plan to pursue music, but were interested in college and transfer options. Holland ISD held their College Day on February 18, 2019. Many of the 20 learners were still not sure what they were going to do. Mr. Pilgrim gave them a College 101 presentation then had the learners all enter their application through Apply Texas to Temple College. These learners will have an option for college now after they graduate. The P-20 conference held a Counselor Conference on February 19, 2019. Counselors from all over the Central Texas P-20 District were on hand to learn about what local colleges and universities had to offer. Mr. Pilgrim presented information on Temple College opportunities and transfer options. On February 19, 2019, Mr. Henry Morin, Coordinator, Student Enrollment Services attended “Temple Tuesday” at Hutto High School from 11:00 a.m. to 1:30 p.m. Mr. Morin set up in a section of the career and counseling office and assisted learners that have declared that
28 they are attending Temple College in the fall 2019. The counselors sent out passes to the learners and he was given time to visit with these prospective learners to go over questions that they have about Temple College and what items they are missing in order to be able to fully enroll by May 6, 2019, for fall 2019 classes. By being on-site, the counseling office assisted Temple College with TSIA scores and official 7th semester transcripts for the six learners that were seen. Mr. Pilgrim and Mr. Stephen Phelps are currently advising the Temple College Phi Theta Kappa (PTK) Lambda Theta Chapter. The Chapter Elected 2019 officers and met with Dr. Christina Ponce, President of Temple College, to develop a plan for PTK/Student Life to help with college projects. PTK currently houses a clothing closet in the Arnold Student Center. In March 2019, four PTK learners will attend the Regional Conference representing Temple College in Houston Texas. In April 2019, two PTK learners will attend the National Conference in Orlando, Florida. On February 26, 2019, Ms. Theresa Stifflemire, Coordinator, Student Enrollment Services attended “Temple Tuesday” at Hutto High School from 11:00 a.m. to 1:30 p.m. Ms. Stifflemire set up in a section of the career and counseling office and assist learners that have declared that they are attending Temple College in the fall 2019. The counselors sent out passes to the learners and she was given time to visit with these prospective learners to go over questions that they had about Temple College and what items they are missing in order to be able to fully enroll by May 6, 2019, for fall 2019 classes. The counseling office assisted Temple College with TSI scores and official 7th semester transcripts for the six learners that were seen. On February 27, EWCHEC-Taylor staff will attend Bartlett High School College Workshop to help learners finalize Apply Texas applications and FAFSA applications. On March 4, Ms. Bachman and Ms. Hortenstine will meet with Taylor High School seniors at the high school campus to complete admission steps for Temple College On March 5, Ms. Bachman and Ms. Hortenstine will meet with Thrall High School seniors at the high school campus to complete admission steps for Temple College. On March 6, Wilco Trade Days at Williamson County Expo Center with high school learners from Taylor, Hutto, Granger, Thrall and Bartlett attending. On March 29, EWCHEC-Taylor will attend Taylor Middle School Career Fair. Mr. Pilgrim is actively seeking and receiving contact information for local high school seniors graduating this coming May. Last year Temple College sent letters to these seniors to let them know they qualify for acceptance to Temple College. Many of these seniors brought their letters in and finalized the application process. Recruiting plans to send letters to this year’s 2019 graduating seniors in the April time frame and will follow-up with a reminder post card in July. Recruiting continues to send emails and post cards to learners that have completed their Temple College and FASFA applications. The College normally sees an increase in these applications in the spring time frame, especially as April summer and Fall registration comes around. Retention Mr. Adrian Sora, Director of Student Retention reports that CRM Advise is operating very well. Mr. Sora has created a communication plan within Advise to reach out to the learners at various times during the semester to provide important information. On February 13, 2019, an “End of the First Month” email was sent out through the communication plan. Mr.
29 Sora reports that this was well received by learners; he has received quite a few “thanks for checking” types of responses from the learners. He also reports that many learners took the opportunity to ask questions. Mr. Sora will be adding different types of communications to the plan throughout the semester. The next communication that is scheduled to go out is the “Mid Term Push” email. The approach behind reaching out to our learners in this manner is to be proactive in reaching out to our learners in an effort to keep them on the pathway to success. In quite a few instances, learners do not know where/who to turn to when they have questions; the communications are designed to give the learners the opportunity to have their issues resolved before they escalate. Another goal is to keep the learners motivated throughout the semester. Mr. Sora has also reached out to the 194 learners that are considered at-risk due to their low Success Score in CRM Advise. All emails that are sent from Advise are personalized. Once again, the idea was to be proactive, letting the learners know that there are resources and people to assist them if they begin to struggle. Mr. Sora reports that there have been 705 individual learner alerts submitted since the first day of class (596 faculty generated, 109 suspension waiver and 2 probation) compared to 152 Retention Alert cases submitted through Retention Alert at the same time last year. The Success Team has been diligently working the alerts. One of the new features that CRM Advise offers is the use of text messaging for the first time. To improve learner success, Mr. Sora wants to reach out to these learners as soon as they exhibit at-risk behavior, such as missing classes/assignments, poor work, quality, and multiple tardies in order to find out why this is happening so they can get back to class or improve the quality of their work so they can be successful. Mr. Sora reports that 109 learners received an academic suspension waiver/returned from a previous suspension/entered Temple College on Probation from another institution. Mr. Sora reports that the deadline for the second mandatory meeting is Friday March 1, 2019. The learners are required to meet with Mr. Sora or they will be dropped from all classes. This allows both Mr. Sora and the learner an opportunity to identify any problems that the learner may be having during the term. If a problem is identified early, changes can be made to help the learner successfully complete the term with a 2.0 Grade Point Average. Mr. Sora reports that there are currently 21 learners that have been approved for Title IX Pregnancy Services for the semester. Learner Events On February 23, 2019, Ms. Theresa Stifflemire, Coordinator, Student Enrollment Services and Ms. Sheila Bullock, Office Manager, EWCHEC – Hutto attended the Hutto Chamber “Boots and Bowties” annual gala and represented the EWCHEC – Hutto center as EWCHEC – Hutto was nominated for an award “Large Business of the Year.” EWCHEC - Taylor provided a Valentine’s Day photo booth for learners in conjunction with the LVN learner bake sale on February 14. Posted around the building were Temple College trivia questions for learners to earn Temple College prizes. Two Entrance Loan Counseling Classes were offered at EWCHEC in February. Entrance Loan Counseling classes will be offered each Tuesday at 4 pm at the EWCHEC-Taylor campus. Student Success Coach
30 Ms. Anjanette Mesecke, Student Success Coach, continues processing CRM Advise Alerts regarding learner attendance/participation issues submitted by faculty. Faculty are kept informed during the processing and interactions with the learners. Ms. Mesecke, continues assisting learners who are on Academic Probation. Success strategies are addressed with the learners after consulting with the learners to see what contributing factors occurred that resulted in not successfully maintaining successful academic standards during the learners’ previous enrollment. Frequently the issues are related to time management and/or study skills. Once success strategies specific to each learner’s needs are identified and implemented, many of the learners report back to Ms. Mesecke on their progress. If a strategy did not work for a learner, another strategy can be explored and implemented with progress on that is then reported. Ms. Madeline West, Student Success Coach has contacted learners regarding CRM Advise early warning alerts submitted by faculty. Ms. West has utilized CRM Advise and continues to contact these learners through telephone calls, emails, and text messages. Ms. West continues to work with learners on time management, study skills, and financial aid achievement plans. Ms. West has met with learners needing additional resources and has directed them to the Temple College Foundation. Ms. West has been working with the Academic Advising Center to assist learners for the Spring 2019 Semester. The success coach has assisted new incoming learners understand the college resources and community resources available to Temple College learners. Ms. West has been advising learners regarding upcoming semesters and transfer plans. The success coach continues to serve learners in the advising department with registration for second eight week classes. BUSINESS & CONTINUING EDUCATION (BCE) No report.
31 AGENDA ITEM 7-C
Reports: Academic Affairs
Staff Recommendation: No Action Required
Dr. Sara Harris Baker and Ms. Katherine Buckler will present their collaborative research project entitled “The Effects of Guided Meditation or Peer Support Groups on Stress Levels of Music Majors.”
Dr. Susan Guzmán-Treviño prepared an Academic Affairs report that follows this cover page.
32 MEMORANDUM Vice President of Academic Affairs
To: Dr. Christina Ponce From: Dr. Susan Guzmán-Treviño Subject: March 2019 Academic Affairs Report
ACADEMIC AFFAIRS REPORT Dr. Sara Harris Baker and Ms. Katherine Buckler will present their collaborative research project entitled “The Effects of Guided Meditation or Peer Support Groups on Stress Levels of Music Majors.”
DIVISION OF FINE ARTS Department of Speech, Humanities, Drama, and Dance D. Kirkland, Department Chair, is teaching two sessions for the Business and Continuing Education Division:
. “Conflict Prevention and Resolution” for the Central Texas Housing Consortium . “Therapeutic Communication” module for Certified Medical Assistant cohort
Mrs. Kirkland served as keynote speaker for the Elite Toastmaster’s Club with her presentation “Speech Structure: A Template for Communication and Leadership.”
Humanities Series Events
. Tuesday, March 19, Latino Culture Resource Reception, from 4 to 7 p.m. in the Arnold Student Union Commons. This event highlights community resources for TC students seeking to compete in the Latino Cultural Scholarship Award.
. Wednesday, May 1, Latino Cultural Scholarship Presentation Competition, from 6:30 to 9 p.m. in the Arnold Student Union Commons. Scholarship awards of $500, $300, and $100 will be awarded through the Humanities Series/LULAC/TC Foundation partnership.
HEALTH PROFESSIONS The Texas Board of Nursing will be at Temple College April 23 and 24 for scheduled evaluation of the Vocational Nursing Program. Nursing faculty and staff are working with Executive Director, Tracey Cooper, to complete the narrative and compile documents for submission prior to the visit.
The Health Science Clinical Simulation Center hosted training exercises for the Infectious Disease Response Unit of the Texas Emergency Medical Response Team on February 18 and 19. Temple College EMS Medical Director, Dr. Taylor Ratcliff from
33 Baylor Scott and White, coordinated the exercises, focusing on Ebola and other extreme infectious disease scenarios to first responders and providers from across the state. It was an excellent showcase of the Temple College facilities and partnerships in action.
TEXAS BIOSCIENCE INSTITUTE (TBI) We held two lectures in February including a seminar by TC Foundation Director, Jennifer Graham, on writing for scholarships.
We are currently in the recruiting phase for the next academic year. We have noticed increased interest by the local high school counselors, and we are optimistic about increasing enrollment from several of the districts.
Placement slots for the Summer Research Program continue to open up with approximately 17 positions available and the potential to add 5-6 additional students. We are very excited as this number represents an increase in mentors from 11 researchers this past summer.
ELEARNING DEPARTMENT Community and Committee Engagement Christa Quigley, Associate Director eLearning volunteered on February 21 to assist with meal preparation and distribution at the Temple Feed My Sheep Salvation Army homeless shelter.
Brian St. Amour, Director eLearning, will be attending the TxDLA conference in Galveston, Texas March 25 through 28. The theme of the conference is “Building Community”. Brian is a TxDLA Ambassador and has been part of a team established last fall to promote awareness and membership to TxDLA. Brian was a track editor for conference proposal submittals and will volunteer to assist new conference attendees.
Our Student Success Council includes an Open Education Resources (OER) subcommittee. Christa Quigley chairs the Open Education Resources (OER) subcommittee. Open educational resources (OER) are freely accessible, openly licensed text, media, and other digital assets that are useful for teaching, learning, and assessing as well as for research purposes.
Another subcommittee of the Student Success Council is the Professional Development and Pedagogy Subcommittee. Brian is a member of this group.
As part of our Quality Enhancement Plan, Brian is a member of the Survey Team. The team will review survey results from other colleges regarding 8-week delivery of classes. In addition, the team will investigate the elements and process for surveying Temple College students to access their needs and preferences with regard to 8-week delivery format.
Compliance and Oversight In preparation for the May meeting, Brian St. Amour will manage the annual update of the Higher Education Regional Council (HERC) institutional document.
34
For the upcoming summer semester, eLearning workshops for students and D2L course build logistics are underway. D2L course shells will be released the first week of April.
EAST WILLIAMSON COUNTY HIGHER EDUCATION CENTERS (EWCHEC) EWCHEC-Taylor A FAFSA night was held to assist students with questions and electronic submittal.
A joint safety drill was held with Legacy ECHS, and meetings focused on the Legacy partnership for next year. Additional meetings are being held in Taylor to introduce our partner ISDs to Dr. Ponce and to renew our dual credit commitment with area school districts.
To highlight our CTE programs, the staff participated in a Trades Day Career Fair at the Wilco Expo Center, open to the general public and area ISDs.
EWCHEC-Hutto We hosted a Career and Technical Education Day for Hutto ISD’s Hippo Nation University on March 2.
In addition, Hutto Enrollment Coordinators are going to Hutto High School each week for “Temple Tuesdays” to assist students who are interested in attending Temple College after graduation.
Student Appreciation day will be held on March 25 in coordination with TSTC at our Hutto Center.
35 AGENDA ITEM 7-D
Temple College Foundation Director’s Report-March 2019
Staff Recommendation: No Action Required
Mrs. Jennifer Graham, Director, Temple College Foundation, will discuss the report at the meeting.
36 Temple College Foundation Director’s Report March 2019 Events We have an Alaskan Cruise scheduled for May/June of 2019. The land tour will begin in Fairbanks, head to Denali and then end in Anchorage where guests will pick up the Celebrity Millennium cruise ship for 7 days. After, they’ll travel by railroad through the Canadian Rockies and take a tour through Jasper, Banff, and Lake Louise, ending in Calgary. Guests have then been invited to White Fish, Montana where a couple who has travelled with us twice before live.
Kings and Queens of Cuisine will be held on Sept. 29, 2019. We have developed a sponsorship level program and are already reaching out to corporations to sponsor chefs. There will be a VIP tasting for $1000 sponsorships.
The Holland America Zaandam will depart from Santiago, Chile on Dec. 4 and will travel down through the Chilean fjords to Patagonia, around the cape through Tierra del Fuego and over to the Falkland Islands and then up the coast to Uruguay and ending in Buenos Aires on Dec. 18.
Scholarships The new Scholarship application (powered by Academic Works) is available online and will remain open until April 1. This new system will streamline our award process and allow donors and scholars a much more connected experience. Our goal for 2019 is to get Academic Works set up to communicate with Datatel so that student information updates daily. We were asked to wait until the college has their IT issues ironed out and their new modules in place so that their staff would not be overwhelmed with onboarding.
We are also transitioning to Raizers Edge, a Blackbaud donor management software program that provides wealth prospecting, fund management, and record keeping. This is a significant improvement and will allow us more secure options and greater functionality with regard to gift acceptance and tracking.
Leopard Loans Summary Report Nov. 28, 2018 – January 31, 2018 Total Invested: - $253,691.52 Current Amount Loaned out: - $207,899.57 Scholarship Payoff - 7 Fin. Aid Payoff - 5 Paycheck Payoff - 12 Loans Declined – 23 Loans waiting to be processed - 41
Debt Written off since Nov 1, 2018 - None Total Bad Debt Written off since Inception - $50,513.94
37 Bad debt collected since Nov. 1, 2018 – Jan. 31, 2019 - $752.00
Partnerships The Foundation is assisting the College through the Student Success Council to address the non- academic barriers that face students. We have active committees comprised of faculty, staff and administrators in the following focus areas: Child Care, Transportation, Crisis Funding, Housing, Food, Tuition Assistance, Social Services, Financial Literacy, and Culture of Support. The Foundation will be sending one team of 3 to the Amarillo College Culture of Caring Poverty Institute on May 20 – 22. We are also paying the registration for an additional team of 3 for the College, and the College will pay for a third team of 3. The expectation is to inculcate additional team members in order to speed the cultural change and program implementation.
Building We have set a closing date of April 30, 2019 for the downtown building.
2019 Finance Committee and Board Meeting Schedule April 23, 2019 3:00 Finance Committee Meeting April 23, 2019 4:00 TCF Board Meeting August 20, 2019 3:00 Finance Committee Meeting August 20, 2019 4:00 TCF Board Meeting November 19, 2019 3:00 Finance Committee Meeting November 19, 2019 4:00 TCF Board Meeting
Temple College Foundation 2019 Event Calendar May 20 – 22 Culture of Caring Poverty Initiative Summit Amarillo College May 25-June 12 Cruise for the College Alaska Sept. 3, 2019 Low Brow High Tea Hilton Garden Inn September 28, 2019 Kings of Cuisine Hilton Garden Inn Dec. 2, 2019 TCF Holiday Party Dec. 4-18 Cruise for the College South America
38
AGENDA ITEM 7-E-1
Board Committees: Building Committee Report
Staff Recommendation: No Action Required
The Building Committee met on February 18, 2019.
Following this cover is the Building Committee Meeting Minutes for your review.
39
MINUTES BUILDING COMMITTEE FEBRUARY 18, 2019
THE BUILDING COMMITTEE OF TEMPLE COLLEGE met in Conference Room ADM-955 on the second floor of the Administration Building.
Present were: Mr. John Bailey, Ms. Katie Burrows, Mr. Bob Browder, Dr. Christina Ponce, Dr. Van Miller, Dr. Mark Smith, Dr. Susan Guzman-Trevino, and Mr. Gary Jackson.
Dr. Van Miller brought the meeting to order at 5:00 PM.
The purpose of the meeting was to discuss two items: the Facilities Master Plan responses and renaming of the Student Success Center. Discussion began with details of re-naming the Student Success Building the “Glenda O. Barron Student Success Center”. The group prefers non-lighted lettering on the building façade spelling out “Barron Student Success Center.” If visibility is an issue, facilities personnel can come back and add fluorescent lighting at a later date. Ellen Davis and her staff are working on wording for a plaque to be located immediately inside the building entrance. A ceremony will be held later in the spring semester, once signage has been installed.
Discussion turned to reviewing responses to our request for Facilities Master Plan services. Committee members discussed many of the attributes individual proposals would bring to the College. Dr. Miller agreed to contact references on the following three companies: 1) Corgan; 2) PBK; and, 3) Stantec
Results of reference calls will be forwarded to committee members in the next couple of weeks.
There being no further business, the Building Committee was adjourned at 5:45 PM.
40
AGENDA ITEM 7-E-2
Board Committees: Finance Committee
Staff Recommendation: No Action Required
The Board Finance Committee met on March 6, 2019. The Committee met to discuss the 2019- 2020 tuition and fee rates. Also included is the monthly Financial Statement for your review.
41
MINUTES TEMPLE COLLEGE BOARD OF TRUSTEES FINANCE COMMITTEE MARCH 6, 2019
THE FINANCE COMMITTEE OF THE TEMPLE JUNIOR COLLEGE DISTRICT MET ON Wednesday, March 6, 2019, at 12:00 PM, in Presidents Conference Room in the Administration building with the following present: Mr. Larry Wilkerson, Mr. Steve Niemeier, Mr. Harry Adams, Dr. Christy Ponce, Dr. Van Miller, Dr. Susan Guzman- Trevino, Dr. Mark Smith, Mr. Gary Jackson and Laura Hutchens.
Mr. Larry Wilkinson brought the meeting to order at 12:00 p.m.
The purpose of the meeting was to allow the Board Finance Committee an opportunity to review and set tuition for upcoming school year at Temple College (TC).
After reviewing the current financial status, the TC Administration recommended a $1.00 per semester hour increase in the Technology Fee for next year and a $2.00 increase in Out-of-District Fee.
Board members felt some salary increase would be needed to allow the College to be competitive. The committee agreed that a modest increase in tuition and fees would be appropriate for the upcoming year. For future discussion, they expressed a desire to look at differential tuition for Health Professions programs, as well as Dual Credit.
After much discussion, the committee decided to recommend a $2.00 per semester credit hour increase in the technology fee and a $1.00 increase in out-of-district fee.
Residency Status 2018-19 2019-20 In-District $99 $101 Out-of-District $172 $175 Non-Resident $252 $255
There being no further business, the Finance Committee was adjourned.
42 43 44 45 CURRENT FISCAL YEAR PRIOR FISCAL YEAR Budget Actual % Actual Budget Actual % Actual 2/28/19 2/28/19 to Budget 2/28/18 2/28/18 to Budget REVENUES Educational & General State Funds State Appropriations 9,264,539 4,079,581 44% 9,035,567 3,916,404 43% State Grants & Contracts 537,606 89,587 17% 564,254 490,588 87%
Federal Funds Federal Grants 1,121,259 401,772 36% 1,126,089 506,685 45% Title IV Grants 8,850,218 7,422,100 84% 8,787,620 7,866,501 90%
Local Funds Private Grants, Gifts, & Contracts 1,757,000 1,642,216 93% 1,633,523 1,395,125 85% Tuition 13,430,000 11,162,430 83% 12,965,000 11,166,576 86% Fees 4,221,316 3,178,861 75% 4,457,686 3,236,647 73% Exemptions, Waivers, & Discounts (1,969,500) (1,921,437) 98% (1,563,000) (1,848,821) 118% Taxes 8,825,545 9,132,314 103% 9,482,974 8,875,789 94% Other Local Funds 912,731 683,167 75% 767,181 559,460 73% Total Educational & General 46,950,714 35,870,591 76% 47,256,894 36,164,954 77%
Transfers from OA to Other Funds Use Fees (1,491,000) (1,105,394) 74% (1,491,000) (1,131,433) 76% Taxes (2,151,348) (2,334,467) 109% (2,152,071) (2,403,329) 112% Parking, Energy Conservation, HVAC (215,000) (215,000) 100% (443,200) (443,200) 100% Other 0 0 0% 0 0 0% Transfer - TIF Remittance 0 0 0% (878,028) 0 0% Total Transfers from OA to Other Funds (3,857,348) (3,654,861) 95% (4,964,299) (3,977,962) 80%
Auxiliary Enterprises 7,600 5,584 73% 6,500 4,817 74%
TOTAL REVENUES 43,100,966 32,221,314 75% 42,299,095 32,191,809 76%
EXPENDITURES Educational & General Instruction 14,312,781 6,981,370 49% 14,311,648 6,744,745 47% Public Service 1,292,665 411,073 32% 1,076,537 414,835 39% Academic Support 2,593,054 1,135,671 44% 2,840,468 1,401,747 49% Student Services 3,654,046 1,768,469 48% 3,364,943 1,775,590 53% Institutional Support 6,845,134 4,001,280 58% 6,431,724 3,591,954 56% Physical Plant 3,337,139 1,530,838 46% 3,298,124 1,520,777 46% Total Educational & General 32,034,819 15,828,701 49% 31,323,444 15,449,648 49%
Student Aid 9,517,220 8,048,309 85% 9,512,447 8,640,340 91%
Auxiliary Enterprises 1,279,722 844,016 66% 1,123,094 799,002 71%
Contingency for Unexpected Expenditures 269,205 0 0% 340,110 0 0%
TOTAL EXPENDITURES 43,100,966 24,721,026 57% 42,299,095 24,888,990 59%
NET DIFFERENCE 0 7,500,288 0 7,302,819
46 47 48 49
AGENDA ITEM 7-E-3
Board Committees: Strategic Planning Committee
Staff Recommendation: No Action Required
The Board Strategic Planning Committee has not met since the February 18, 2019 Board meeting.
50 AGENDA ITEM 8-A
Consideration of the Approval of the Faculty Development Leave Grant for 2019-2020
Staff Recommendation: Approval
The Board is asked to approve Brent Colwell, Director, Division of Fine Arts and Director of Bands, as the recipient of the Faculty Development Leave Grant for 2019-2020. This nomination has been approved by the Faculty Development Leave Committee and the Vice President of Academic Affairs. The President recommends approval.
51 AGENDA ITEM 8-B
Consideration of Approval of Stantec, Inc. for Facilities Master Planning Services
Staff Recommendation: Approval
Dr. Miller will ask the Board to approve the recommendation of the Building Committee to select Stantec, Inc. for Facilities Master Planning Services.
52
To: Dr. Christy Ponce & Board of Trustees
From: Dr. Van Miller
Date: March 6, 2019
Re: Facilities Master Plan for Temple College
At its meeting on February 18, the Building Committee narrowed the list of potential companies for facilities master planning services to three. The finalists were: Corgan Associates; PBK; and, Stantec, Inc.
The Committee directed me to follow up on references for the three companies and report my findings back to the Committee. Over the next two weeks, I contacted at least two community college references for each vendor. A summary of the reference calls was forwarded to each member of the Committee for review.
All three companies would undoubtedly be able to produce a quality result for the College. After considering pros and cons of each company, the Committee decided the best choice for facilities master planning services would be Stantec. The consensus of the group was that Stantec is familiar with TC and TC is familiar with Stantec. Ten years ago, this company conducted the last master plan for the College. At that time, the company was called SHW and has since merged into Stantec. Additional consideration on behalf of this company is a strong presence in our local community, having worked with Temple Independent School District on facility-related issues, including the recently completed Santa Fe Plaza in downtown Temple.
The Building Committee seeks your approval to instruct the Administration to enter negotiations with Stantec, Inc. for facilities master planning services.
53 AGENDA ITEM 8-C
Consideration of Approval of Tuition and Fees for 2019-2020 Academic Year
Staff Recommendation: Approval
Dr. Miller will present the recommendation from the Finance Committee for tuition and fees for the 2019-2020 year. Information is attached for board consideration.
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MEMORANDUM Office of the Vice President for Administrative Services
To: Dr. Ponce & Board of Trustees
From: Dr. Van D. Miller, VPAS
Date: March 6, 2019
Re: Tuition & Fees for FY 2019-2020
The Finance Committee of the Board of Trustees met on Wednesday, March 6 to discuss tuition & fee rates for the upcoming 2019-20 academic year. The committee discussed options available to meet personnel needs, as well as overall ability to attract and retain a quality workforce for the College.
The Administration went through data regarding tuition levels for the past 10 years and the level of tuition at TC as compared to the other 49 community college districts in the state. During last year’s tuition discussion, the Committee expressed a desire to proceed with modest increases each year instead of sporadic, sizable increases.
The Committee discussed several options, but eventually settled on a modest tuition increase of $2 per semester credit hour (SCH) for all students. This increase would actually take the form of an increase in Technology Fee, which has remained at $7/SCH for over 10 years. In addition, the Out-of-District fee will be increased by $1 per SCH. This will result in the following tuition and fee rates for 2019-20:
In-District $101/SCH Out-of-District $175/SCH Non-Resident $255/SCH
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