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SFAI Handbook

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SFAI Handbook FILM DEPARTMENT Access Policy and Procedures HANDBOOK Fall 2011 Welcome to the San Francisco Art Institute Film Department! All the information you need regarding access policy and procedures for film equipment and studios is detailed in this handbook. Read it thoroughly and carefully as you will be required to sign an attached User Agreement Form stating that you have done so. PLEASE take advantage of the staff and faculty for advice. The film office is always open to questions and concerns about your work. Let us help you find the appropriate equipment to make your work be the best that it can be. Hours of Operation brad hoffarth film equipment supervisor 9:00 am - 5:00 pm (1-2p Lunch) front desk: monday - friday 9:00 am - 5:30 pm saturday 12:00 pm - 4:00 pm reservations: monday - friday 9:00 am - 4:00 pm trainings/certifications: tuesday - thursday various times (please see training calendar in Film Checkout Office for schedule) studio X: monitor on duty monday 12:00 pm - 4:00 pm tuesday 10:00 pm - 8:00 pm wednesday 12:00 pm - 8:00 pm thursday 10:00 am - 8:00 pm friday 12:00 pm - 4:00 pm Equipment & Studio Key Checkout Schedule: checkout: monday - friday 2:00 pm - 5:00 pm last call 5:00pm - 5:30pm check-in: monday - friday 9:00 am - 11:00 am saturday (returns only) 12:00 pm - 1:00 pm checkout: Monday 2-4 PM check-in: By Wednesday @ 11 AM checkout: Tuesday 2-4 PM check-in: By Thursday @ 11 AM checkout: Wednesday 2-4 PM check-in: By Friday @ 11 AM checkout: Thursday 2-4 PM check-in: By Saturday @ 1 PM checkout: Friday 2-4 PM check-in: By Monday @ 11 AM Who’s Who (academic support team) Area One - Film, New Genres, Photo, Design + Technology Jen Wainz, Area One Manager [email protected] 749-4577 office 341-2992 cell Film Brad Hoffarth, Film Equipment Checkout Supervisor [email protected] 749-4572 Front desk: 749-4529 New Genres Mauricio Ancalmo, Film/ New Genres Studio Technician [email protected] 351-3541 Photography Zoe Wesenberg, Photo Studio Coordinator and Technician [email protected] 749-4573 Digital Media Studio - DMS Jeremy Hobbs, Academic Computing Manager [email protected] Monitor’s desk: 749-4497 Media Resources - Audio Visual Checkout Sasha Dobbs, Media Resource Manager [email protected] Digital Imaging Studio - DIS Charlie Byrne, Digital Imaging Manger [email protected] 351-3501 I. General Policies and Procedures 1. The purpose of the San Francisco Art Institute Film Checkout Office is to provide equipment for all classes and students enrolled in classes for the Fall 2011/Spring 2012 academic term. All classes have priority for equipment/studio reservations over individual students. 2. Students wishing to check out equipment who are not currently enrolled in an classes for the Fall 2011/Spring 2012 academic term but are still registered at SFAI must have successfully completed a equipment certification and have a slip on file. SFAI alumni and non-registered students may not checkout any equipment or use any studios. 3. Film Student Monitors are present to uphold these policies and procedures in addition to helping facility users with equipment and facilities. If you are having problems with the equipment or are running into any other difficulties, ask for help and a monitor or staff member will try to assist you as best as possible. Please be curious and patient with student monitors, tutors and staff members. This a tightly knit community, don’t burn bridges! 4. Students borrowing equipment must have read and abide by all Film Department access policies and procedures in addition to being familiar with proper equipment use and safety measures. 5. All Film Department equipment is for use in the State of California only. Both the Film Equipment Supervisor and the Area One Manager must approve use of Film Department equipment out of State, and the student must show proof of insurance to cover the replacement cost of equipment borrowed. 6. The Film Equipment Supervisor shall make final decisions regarding any schedule conflicts, equipment use, studio use, hours of operation, etc. 7. The Film Department studio facilities have been designed to accommodate the general needs of the students it services. The staff request that NO HARDWARE and/or SOFTWARE CHANGES be made to any system. Should you need assistance, please feel free to ask an Area One Staff member who will try to assist you as best as possible. 8. Any individual may be denied use of the Film Department equipment and/or access to its facilities at any time if any misuse or abuse of any equipment, reservation privileges, and equipment use policies, improper conduct or behavior which is hazardous or disturbing to others occurs. 9. Students wishing to shoot on campus outside of a designated Film Studio must clear any production with the Area One Manager. II. Equipment & Studio Certification (Training Session + Certification Exam) 1. In order to reserve or use the Film Department’s equipment & studios, all students must obtain Certified Status on every piece of equipment or studio they wish to checkout or use. This is done by a SFAI staff member and/or qualified student tutor. 2. Certified Status can be obtained after attending a Training Session and the passing of a practical, hands-on Certification Exam demonstrating knowledge of proper equipment use and function, general maintenance and safety measures. 3. Sign up during business hours at the Film Checkout Office Front Desk Training/Certification Calendar. Sessions are held Tues-Thurs during the day and you may sign up to 2 weeks in advance. (Sessions are subject to cancellation or postponement at any time in which case we will notify you as far in advance as possible by email.) 4. All certifications stop on Friday, October 28 for Fall 2011. Please plan ahead as there will be no certifications available until the next semester! (Specific equipment or studio certification sessions will vary widely daily & weekly. Please see the film checkout office Training/Certification Calendar for available sessions.) 5. After the cut-off period we will focus our attention & resources to Technique Workshops. These are not required certifications to checkout equipment. Rather these workshops are sponsored by SFAI Graduate Students who will demonstrate how to apply technical knowledge and specific techniques to their own art practice. (Please see the film checkout office Technique Workshop Calendar for available sessions after October 28th 2011) 6. All sessions are done in groups of up to (5) five students maximum per session, No Exceptions. (There will be a wait-list available next to the calendar if someone cancels.) 7. Sessions can last from 1-2 hrs including Training (1-1.5 hrs) & Certification Exam (0.5- 1hr) Please allow proper time to complete this process as we will not rush to meet each students various schedules. 8. You may sign up for (1) Equipment Session and (1) Studio Session per week. Please do not procrastinate or cram sessions right before the training session cut-off of Oct. 28th 2011. This only adds strain to our limited resources and staff. 9. Certifications may be provided in class if a Faculty/Professor has arranged it with the Film Equipment Supervisor and is based on resource availability. Please ask Faculty for details. 10. Students who have been certified on a piece of equipment/studio do not need to renew certification for the duration of their time at SFAI unless they feel they need a refresher orientation. 11. If you feel you have sufficient previous experience in a specific piece of equipment from another school/job and you are a Sophomore level student or higher, you may “test out” on that item. If you do not pass the certification exam you will be require to reschedule on another day. Studio Certifications does not apply. Please see Film Equipment Supervisor for details. III. Limitations 1. Most equipment is available to any SFAI student from any major (undergrad & graduate) with a few exceptions. 2. The following equipment items are restricted to students of Sophomore standing & above. No exceptions. ● Sony EX-1 ● Panasonic AF-100 ● Aaton LTR ● Redrock Micro Follow Focus 3. There is a Tiered Access Level that you must follow in order to checkout equipment: ● LEVEL I - No Certification Required ● LEVEL II - Requires Certification ● LEVEL III - Requires Certification + at least (1) previous LEVEL II item certification (In the same category i.e. film, video or audio) *Levels will be listed next to each item in the Equipment Inventory Section. 4. You may not checkout more than (1) one piece of the same type of equipment in the LEVEL II or III Tier (excluding accessories) unless you get permission from the Film Checkout Supervisor in advance. ● i.e. you may not checkout (2) EX1’s or (1) EX-1 & (1) AF100 in one checkout period. ● You may checkout (1) EX-1 and (1) Vado HD Camera or (1) AF100 plus lights, audio etc. ● The exception is that you may team up with other certified students and form a crew of 3 or more for a larger shoot. (See Sec. III #7 bellow) 5. Studio 8 is a heavily used classroom/shooting facility and is restricted to students who have completed certification in a previous semester or are currently enrolled in a class held in Studio 8. MFA, MA & Post Bacs are exempt from this rule. No exceptions. *New Genres Studio 9 and Photography Studio 16A are good alternative shooting spaces. III. Reserving Equipment & Studios 1. All Equipment & Studio reservations start on Tuesday September 6th. It is highly recommended that you reserve overnight equipment at least (1) one day in advance.
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