Synchronizing Apple Devices and iCloud 1. Reasons for synchronizing Devices (including desktop and laptop computers) 1. Keep information up to date whichever device you are using 2. Have a backup in the Cloud in case of loss or apartment disaster (water leakage etc.) 3. Access information from non-owned computer 2. Email - must have IMAP (not POP) account to synchronize email activity between devices 1. Apple’s iCloud.com (me.com) offers only IMAP 2. Google’s gmail.com offers a choice - check settings at gmail web page 1. Google “Gmail Login” and login 2. Select settings from gear menu, then “Forwarding and POP/IMAP. For iMap uncheck “Enable POP for all mail” and check “Enable IMAP”. Save Changes at bottom of page. 3. others 1. Check web site of the email account or 2. On a Mac go to Mail > Settings > Accounts and click account name in left column and check Account Type under Account information 4. If account is POP, the type must be changed at the email providers web site 3. Two basic ways to sync Calendar, Contacts, Photos, and Music between mobile device and a computer 1. Connect mobile device via USB charging cable to a computer and use iTunes and/or Photos import functions 2. or Enable sync to iCloud on both devices 3. Cannot do both methods simultaneously. Switching back and forth likely to get very confusing. 4. Calendar 1. Sync via iCloud 1. One Apple ID 1. On a Mac go to Apple Menu > System Preferences > iCloud > Enter Apple ID if necessary > Check Calendars 2. On iPad/iPhone touch Settings > iCloud > Enter Apple ID if necessary > Calendars 3. Calendar information already on each device is copied to iCloud, merged, and kept synchronized 4. May be duplicates if previously entered on both devices - consider deleting information on all but one device before merging 5. Calendars identified as On My Mac or On My iPhone are local and do not synchronize with other devices 6. Calendars synchronized with iCloud can be viewed at iCloud.com 2. Sync with Additional iCloud calendars created with different Apple IDs 1. On a Mac go to Calendar > Preferences > Accounts > click + sign to add account 2. On iPad/iPhone touch Settings > Mail, Contacts, Calendars > Add Account > then touch Calendars 3. Calendar information is now kept synchronized with the added accounts 3. View list of Calendars and Sources within the Calendar app - be sure to pay attention to which calendar you are adding new events. 1. Calendars listed under “On My Mac” or “On My iPad” will not sync with other computers or devices. 2. Unintended splitting of evens between different sources can be very confusing. 3. Select default calendar 1. On a Mac go to Calendar Menu > Preferences > Default Calendar 2. On Mobile device go to Settings > Mail, Contacts, Calendars > Default Calendar 2. Combining calendars from different sources (e.g. Google) into iCloud not easy Synchronizing Apple Devices and iCloud 1. Having Calendars spread between Google and iCloud without specific reason is likely to lead to eventual confusion and should be avoided 2. Manually change calendar designation if relatively few events. 3. If some events are under On My iPad or On My Mac, etc., disconnecting from iCloud and reconnecting my merge these. Have a backup. 4. Export Google calendar(s) from the Google web site using a desktop computer and email file to yourself, then touch attached file in iPhone or iPad Mail app and add to default calendar 5. Make sure your default Source location is iCloud (or wherever you want it) for new events 3. Sync via iTunes 1. Connect a mobile device to your Mac via the USB (charging) cable. 2. Select mobile device in iTunes, click Calendar under the Info Tab 3. You cannot sync via iTunes with iCloud sync turned on. Alternating between methods likely to create duplicates or total confusion. 5. Contacts - mostly same steps and issues as for Calendars except: 1. Select new contact location 1. On mobil device Settings > Mail, Contacts, Calendars > Contacts Default Account 2. On Mac Contacts Menu > Preferences > Default Account 2. Combining contacts from different sources (e.g. Google or On My iPad) into iCloud 1. Having Contacts spread between Google and iCloud without specific reason is likely to lead to eventual confusion and should be avoided 2. Using Contacts app on your personal Mac 1. Make sure you are syncing with iCloud 2. Click All Contacts for Google and select all names (Control A) 3. Drag names onto All Contacts for iCloud 4. Check that contacts have moved and are syncing 5. Turn off Google for Contacts or Delete Google Account on all devices 3. Without personal Mac computer 1. If some contacts are under On My iPad or On My Mac, etc., disconnecting from iCloud and reconnecting my merge these. Have a backup. 2. Use App on iPhone or iPad like “Contacts Kit” (free iPhone only) to Export contacts via an email of a vCard to yourself. Backup all contacts function recommended as precaution. 3. Use the App to import the vCard and merge with default iCloud for this device or tap vCard attachment in email 6. Photos 1. Photo Library stored in iCloud - may have to pay for storage 1. On Mac Yosemite 10.3.3 or greater go to Photos > Preferences > iCloud > iCloud Photo Library 2. On mobile IOS 8.3 or greater go to Settings > iCloud > Photos iCloud Photo Library 3. If Photos library is stored in iCloud you can no longer sync photos with IOS devices using iTunes 4. Photos library can only be shared with computers or mobile devices using the same Apple ID 5. Turning on iCloud Photo Library on more than one computer or device will merge the pictures. 6. Turning off iCloud Photo Library does not delete photos. If you want to recover space in iCloud go to iCloud.com and delete photos. Synchronizing Apple Devices and iCloud 7. Photo Sharing and Photo Stream can be used whether or not you put Photos library in the cloud 2. Photo Stream - Automatically download new pictures to Mac Photos App from your mobile device signed in to the same Apple ID - keeps 1000 photos for 30 days for free 1. On Mac go to Photos > Preferences > iCloud > My Photo Stream or System Preferences > iCloud > Photo Options > My Photo Stream 2. On mobile device go to Settings > iCloud > My Photo Stream 3. Photo Sharing - Create folder to share photos with devices using a different Apple ID 1. On Mac go to Photos > Preferences > iCloud > iCloud Photo Sharing or System Preferences > iCloud > Photo Options > iCloud Photo Sharing 2. On mobile device go to Settings > iCloud > iCloud Photo Sharing 4. Syncing through iTunes 1. Connect a mobile device to your Mac via the USB (charging) cable. 2. Select mobile device in iTunes, click Photo Tab and select options 3. You cannot sync via iTunes with Photos library in iCloud. 7. Notes App 1. Turn on in iCloud settings or preferences 2. Easy way to view/edit small amounts of text like grocery lists or todo lists 8. Safari 1. Turn on in iCloud settings or preferences 2. Keeps Safari bookmarks in sync between mobile devices and computers 9. iCloud Drive 1. Sync files of any kind between all computers or devices with the same Apple ID 2. Setup 1. On a Mac go to Apple Menu > System Preferences > iCloud > iCloud Drive 1. Under Options select special folders to organize types of files 2. On mobile device go to Settings > iCloud > iCloud Drive 1. Select apps that can save to special folders 3. File Access 1. On a Mac 1. Open Finder Window - iCloud Drive should be listed in window sidebar under Favorites 2. Files of any type and Folders can be added or deleted from the iCloud drive folder just like any other folder, but the special folders already there should be left alone 3. iWork files do not have to be explicitly moved to their special folders 2. On a mobile device 1. IOS8 has no app (like the Finder) to just manipulate or view files and folders in iCloud Drive, but this will be included in an upcoming upgrade to iOS. 2. Any App can optionally view and use files you store in iCloud and in particular the Apple iWork Apps 3. The upcoming IOS9 is reported to have a Finder like App 10.iWork - Pages, Numbers, Keynote 1. Saving to iCloud Drive from Pages, Numbers, Keynote 1. Mac 1. New Document - select appropriate folder under iCloud in left column of Save window 2. Existing Document not in iCloud- select Move To from File menu and select iCloud (click arrows beside Where box to get choices) 2. Mobile Devices 1. New Document - automatically saved in appropriate special folder Synchronizing Apple Devices and iCloud 2. Editing a document in iCloud, but not within a special folder, automatically adds a link to the special folder 2. Working with iCloud Drive 1. Mac - Navigate to iCloud Drive or folder within and double click to edit as you usually would 2. Mobile Devices 1. File already in or linked to Special Folder should be immediately visible in Pages/ Numbers/Keynote. Tap to open. 2. Otherwise, file added to iCloud Drive or your folder within iCloud Drive is accessed by touching the small + sign from Pages/Numbers/Keynote, selecting iCloud Drive, and navigating to the desired folder and file 11. Music 1. Itunes Home Sharing 1. Sharing between Macs using same Apple ID for iTunes Store 1. Itunes File Menu > Home Sharing > Turn On and enter Apple ID if prompted 2. Click House icon in upper left corner of iTunes to view music library on another Mac that has iTunes running and uses the same Apple ID 3. In lower right corner of iTunes select Show all music or only music not on my computer. Select songs and import to your computer. 2. Streaming to Mobile Devices 1. In Settings tap Music > Home sharing enter same Apple ID as used with your computer 2. In Music App tap More > Shared > select shared library 3. Controlling a Music library on a Mac from iPhone/iPad App 1. Download free Apple App ‘Remote’ from app store 2. Can start/stop music in a Mac music library (with Home Sharing turned on) and direct where it should play including wireless speakers 2. iTunes Match - All Music Stored in iCloud and available on all your devices 1. Cost $24.99 per year 2. On a Mac - open iTunes and choose Store >Turn On iTunes Match 3. On your mobile device - Settings > Music > Subscribe to iTunes Match 4. Music library on mobile device replaced by music in iCloud 5. Syncing music with iTunes on a computer is disabled 3. Apple Music 1. Individual Membership ($10 per month) stream and download from (almost) entire iTunes music catalog 1. Stream to only one device at a time, but to any device with Apple ID you signed up with 2. On Mac go to iTunes Preferences > General > iCloud Music Library 3. On mobile device go to Settings > Music > iCloud Music Library 4. Your music library on mobile device replaced by music in iCloud 5. Music you owned before turning on Apple Music should be preserved if you turn Apple Music off, but newly downloaded tracks will disappear. 4. Syncing through iTunes 1. Connect a mobile device to your Mac via the USB (charging) cable. 2. Select mobile device in iTunes, click Music Tab and select options 3. You cannot sync via iTunes with iCloud Music Library or iTunes Match selected