Mac in a Windows-Based Business OS X Mavericks 10.9 Your Guide to Get Started This document is a guide designed to help you integrate Mac® into a Windows®-based small to medium business—so you can get started working on a Mac system in any office environment, collaborate with colleagues who use PC computers, and access your company’s shared devices and resources. Additional references are provided in each section if you require more detailed information. In this guide, you will learn about: Preparing to Use Your Mac for Business 2 Configure your Mac. Keep your business secure. Work in a cross-platform environment. Connecting to a Windows Server 5 Sharing Files 8 Share files via USB flash drives. Connect your Mac to Windows file servers. Configure personal file sharing. Use cloud-based file services. Using Email, Contacts, and Calendar 9 Set Internet Accounts preferences. Set up Mail. Configure Contacts and Calendar. Share Calendars. Instant Messaging 13 Chat face to face with video calling. Connecting to Printers and Displays 15 Backing Up 16 Set automatic backups with Time Machine. Back up to the cloud. Additional Resources 17 Preparing to Use Your Mac for Business For More Information Mac is built for business, loaded with advanced technologies that deliver the most Get started using the Mac. intuitive and integrated computer experience. Built-in security and a wide array of apple.com/support/macbasics full-featured apps let you start working, and collaborating, right out of the box. And getting your Mac ready for work in a Windows-based business environment is Transfer files from a Windows PC. essentially the same as setting up a Mac for personal use—it’s easy and intuitive. apple.com/support/macbbasics/ migration Refer to this section once your Mac is already up and running, and an admin account has been created following the simple on-screen instructions. Connect to a wireless network. apple.com/support/macbasics/ internet Configure your Mac. If you’re connecting a Mac to an in-house Windows server, gather the following Set up a connection to a VPN. information before you begin a directory services connection: support.apple.com/kb/PH14079 • The address of the Windows server or Active Directory® domain • An administrator user name for the Active Directory server • An administrator password for the Active Directory server Alternately, if your company uses only cloud-based services, you simply need the login and IP address information for the various cloud services to begin. Connect to a wired network. To connect to the Internet using a wired Ethernet network, connect an Ethernet cable from your router or other Internet connection device to your Mac. Connect to a wireless network. Your Mac will automatically find available networks and allow you to join them with a click using the latest wireless technology built into every new Mac.* Just enter your company’s network password when prompted, or choose Network in System Preferences to set up your company’s wireless network. Once connected to a wireless network, your Mac will automatically rejoin that network. * Wireless Internet access requires a base station or other wireless access point and Internet access; fees may apply. Connect when outside the office. Virtual private network (VPN) access enables you to take advantage of your organization’s network services while you’re offsite, and it simultaneously prevents access by unauthorized individuals. Mac supports standards-based protocols for providing encrypted VPN connections with a built- in VPN client. If your business uses a VPN, ask your network administrator for assistance. 2 Keep your business secure. For More Information When introducing a Mac into your office environment, there’s no need for additional concerns about security. Every Mac is designed with powerful, advanced Get an overview of OS X security. technologies that work together to constantly scrutinize, encrypt, update—and apple.com/osx/what-is/security.html ultimately keep your Mac safe. OS X® is built on a proven, secure UNIX® Set up your Mac to require a foundation. It also includes a host of features designed to protect your Mac and password after waking. the information on it, and therefore your entire business network. support.apple.com/kb/PH13915 Set an account password. If you chose not to set up a login password on your Learn about protecting against Mac during the initial system setup, go to System Preferences from the Apple® malicious software with Gatekeeper. menu. Click Security & Privacy, and then click the General tab. Select the “Require support.apple.com/kb/HT5290 password...after sleep or screen saver begins” checkbox. You can adjust the length of delay before a password is required using the pop-up menu. This simple step Prevent unwanted connections with a will help keep the data on your Mac, and on your business network, secure. firewall. support.apple.com/kb/PH14267 Antivirus Protection. OS X offers a multilayered system of defenses against Turn on FileVault 2. viruses and other malicious apps, or malware, with virtually no effort on your part. support.apple.com/kb/HT4790 For example, a technique called “sandboxing” prevents hackers from harming your programs by restricting the actions programs can perform on your Mac. Other automatic security features include Library Randomization, which keeps malicious commands from finding their targets, and Execute Disable, which protects the memory in your Mac from attacks. Though viruses are uncommon in OS X, it’s a good idea to be aware—especially when exchanging files with computers on other operating systems. Regular use of commercial antivirus software can help prevent virus forwarding. Gatekeeper. Gatekeeper is a feature built into OS X that makes it safer to download and install apps. Gatekeeper provides three security options that protect against accidentally installing malicious software on your Mac. The safest place to download apps is the Mac App StoreSM. Apple reviews each app before it’s added to the store, and if there’s ever a problem with an app, Apple can quickly remove it from the store. Gatekeeper also makes it safer for you to download and install software from anywhere on the web. Firewall. In addition to user account and system security, network security is also very important for protecting your organization’s sensitive information. The built-in OS X firewall helps protect your Mac from unauthorized incoming access by other systems on both a local network and the Internet. You can use the OS X personal firewall to block unwanted incoming connections to your computer. FileVault 2. If you store sensitive company information on your computer, consider using FileVault® 2 to protect your data with XTS-AES 128 encryption. FileVault 2 encrypts the entire drive on your Mac, and can also encrypt any removable drive to help secure backups or other external drives with ease. For example, if you carry all your organization’s financial data on your notebook computer and you lose it, someone could access sensitive data that might hurt your business. If you’re logged out of your account when your computer is lost, but the data is encrypted, your information is protected. 3 Work in a cross-platform environment. For More Information The Mac is compatible at its core, starting with its OS X operating system, built on a rock-solid UNIX foundation. With a Mac, you can use Microsoft® Office®, connect Read more about OS X compatibility. to most printers and devices, join PC networks, and even run Windows. And OS X apple.com/osx/what-is/ compatibility.html works with virtually all email providers and websites, and can instantly work with the most common file types. So whether you’re working with a single coworker Find out about the productivity apps who’s using a PC or a large multi-platform team, you can collaborate efficiently, now included with every Mac. and seamlessly. Pages. apple.com/mac/pages Numbers. apple.com/mac/numbers Use Office productivity applications. Microsoft Office for Mac lets you create Keynote. apple.com/mac/keynote documents with Word, presentations with PowerPoint®, and spreadsheets with Excel®—just like on a Windows PC. It’s compatible with Microsoft Office for Learn about running Windows on a Mac with Parallels Desktop for Mac. Windows, so you can easily share documents with colleagues. And every new Mac parallels.com/products/desktop now includes powerful productivity apps—Pages®, Numbers®, and Keynote®—for producing documents, spreadsheets, and presentations. These apps can read and Find out about running Windows on write documents using the Office format, so you can work effortlessly with people a Mac with VMware Fusion. who use Word, PowerPoint, and Excel.* vmware.com/products/fusion OS X even has you covered at times when you need to view a file but don’t have Explore how you can run Windows on the correct app installed on your Mac. Just tap the space bar to use Quick Look to a Mac using Boot Camp®. take a peek at documents without having to actually open them in an application. apple.com/support/bootcamp And PDF support is built into the core of OS X, so you can create, view, and annotate PDFs without the need to purchase additional software. *Pages, Numbers, and Keynote are free on the Mac App Store for qualifying Mac computers purchased on or after October 1, 2013. OS X Mavericks required. Downloading apps requires an Apple ID. Microsoft Office is sold separately. Run Windows on a Mac. If you have a Windows application you need to use once in a while, you can run it on Mac. Install Windows on your Mac using VMware Fusion® or Parallels Desktop® for Mac software to run Windows and Mac applications at the same time—without rebooting.* *Microsoft Windows, VMware, and Parallels are all sold separately.