FALL 2009 FACILITIES NEWS FACILITIES MANAGEMENT BROWN UNIVERSITY A NOTE OF THANKS INSIDE THIS ISSUE: Thank you all for the tremen- up. In addition to covering vari- I look forward to seeing you all ■ RENOVATION OF 222 2 dous effort that went into mak- ous topics at each meeting, at the Facilities’ Tailgating RICHMOND ing school opening successful. such as the impact of the eco- Party on October 17th; see the nomic crisis on Facilities Man- ■ PHOTOS OF RECENT This issue of Facilities News last page for details. agement, FM Partnership, pro- PROJECTS highlights some of the ongoing Lastly, it is anticipated that ject turnover, carbon reduction work happening across Facili- there will be a higher than nor- ■ FAMIS initiatives, etc., questions at the 3 ties Management—Custodial’s mal rate of flu cases this sea- IMPLEMENTATION staff meetings ranged from how PLAN effort to go green, the upcom- son. For information on what carpeting is evaluated to the ing renovation of 222 Rich- you can do to protect yourself use of consultants for leaking ■ THE FISCAL YEAR mond Street for the medical and the latest university up- 4 roofs to how the university’s END PROCESS education building, and FAMIS dates, go to http://www.brown.edu/ Organizational Review Commit- implementation plan and train- Administration/Human_Resources/benefits/ ■ TECH TIP - DROP BOX tee was formed. Thank you all fluclinics09.html. ing, and more. for taking the time to share your Sincerely, ■ THE FISCAL YEAR 5 During the August 20th staff comments and concerns. If you END PROCESS CONT’D meetings, there were many missed the meeting and would ■ ODE TO AN ACCRUAL questions and comments, all of like a copy of the presentation Vice President which were either addressed at to your area, please contact my ■ EMPLOYEE DEVELOP- 6 Facilities Management MENT PROGRAM the meeting or require follow office. ■ EMISSIONS REDUC- TION PLAN CUSTODIAL CLEANING PRODUCTS ■ NEW MATERIALS 7 In an effort to support a sus- Donna Butler. Evaluations are still underway HANDLING CONTRACT tainable environment and the on an environmentally friendly, Also being tried out are a mi- University’s mission to re- floor-finish product. While the ■ FM PARTNERSHIP crofiber technology cloth for PROGRAM duce cost, Custodial Services custodians have agreed upon a has increased its efforts to “Green Seal Certification new floor stripper, finding an ■ COMINGS & 8 find new, more effective and ensures that a product odorless floor finish that meets GOINGS efficient cleaning products meets rigorous, science- Facilities Management’s clean- ■ REMINDERS and methods—products that based environmental lead- ing and environmental stan- are “green” and often less ership standards. This gives manu- dards has not been quite as ■ SAVE THE DATE expensive. facturers the assurance to back up easy. It is expected that a deci- sion will be announced soon. Symptoms of H1N1 Flu The symp- Products currently being their claims and purchasers confi- dence that certified products are toms of this novel influenza A evaluated include an organic A “Green Seal” certified foam shower cleaner that works better for human health and the hand soap was tried out at (H1N1) flu virus in people are simi- hard to remove soap scum environment.” http:// Facilities Management, and lar to the symptoms of seasonal flu without harming the environ- greenseal.org/index.cfm other areas, around campus. and are predominantly fever (100° ment, is less damaging to This odorless, dye-free hand shower surfaces, and cost soap is “less expensive than +) with cough, fever with sore general cleaning and an appli- half the amount of the cur- cator for green floor finishing (a liquid soap and preferred by throat, or both. While other symp- rent product. “The custodial modified mop). These products users” according to Butler. staff are especially excited toms may include runny or stuffy require half the amount of All in all, according to Butler, about this product because it nose, body aches, headache, chills cleaning product and floor finish the products, which are evalu- cleans better than the origi- to use, with no product waste ated by the custodial staff and fatigue, diarrhea and vomiting, nal product but is much less and little clean-up time. Both through random building selec- corrosive and doesn’t require fever and cough are most common. the cloths and applicators can tion, have generated very posi- as much scrubbing,” said also be used up to 500 times. tive feedback. Director of Custodial Services FACILITIES NEWS Page 2 RENOVATION OF 222 RICHMOND STREET FOR THE WARREN ALPERT MEDICAL SCHOOL RECENT PROJECTS Brown University has an- art, medical education build- named the School in honor of nounced that The Warren Al- ing will open. Two twenty two businessman, entrepreneur pert Medical School will be Richmond Street is a and philanthropist Warren Al- relocated to 222 Richmond 137,000 square foot, four- pert, in recognition of a Street, Providence. The War- story building, which includes $100-million gift from The ren Alpert Medical School is a 370 space parking garage. Warren Alpert Foundation. A Rhode Island’s only school of The property was purchased, portion of the gift will help fi- medicine and has attracted along with other Brown- nance construction of a new first-class physicians and re- owned commercial properties building that will house class- Perry and Marty Granoff searchers worldwide improv- in the Jewelry District, in rooms, administrative offices, Center for the Creative Arts ing the state’s health care January 2007. To satisfy the and other instructional environment, policies and pa- needs of the medical school spaces for The Warren Alpert tient care. program, the building will re- Medical School of Brown Uni- quire a complete renovation. versity.” The move represents the re- The nationally known archi- alization of a distinct univer- “When it comes to clinical ex- tectural firm of Ellenzweig, lo- sity-wide initiative, as set perience, Alpert Medical cated in Cambridge, Massa- forth in the 2004 Plan for School offers students unpar- chusetts, has been engaged Academic Enrichment (PAE), alleled variety in which to to redesign the building. El- to: “Strengthen the reputa- learn. It is affiliated with Kitchen in Caswell tion and visibility of seven area hospitals - the Medical School.” all within a fifteen- With improving rank- minute drive of the ings and increasing Brown campus - that class sizes, the new serve one and a half building is critical to million people of di- this continued suc- verse backgrounds and cess. As outlined in socioeconomic status. the reaffirmed princi- At Alpert Medical Fence and gate restoration ples of the PAE: School, the road to be- at the Main Green Phase II (February coming a physician 2008), “The oppor- takes students to these tunities for graduate hospitals as well as to and medical stu- countless other clinical dents to participate settings, such as com- more fully in the munity practices broad scholarly and throughout the state, learning community inner city clinics, and Event space at Stephen are exceptionally biotech companies. lenzweig projects include promising.” A dedicated These sites provide a range Robert ‘62 Campus Center technically-complex buildings medical school will signifi- of diverse training opportuni- at Faunce House for science research and cantly increase the opportuni- ties for medical students and teaching, medical and busi- ties for students to interact residents.” For more infor- ness education, and infra- with faculty, extending col- mation on the medical school structure—energy and chilled laborative and shared experi- visit: http://med.brown.edu/ water plants, parking com- ences. about/history.html. plexes, and transit facilities. Thanks to a generous gift According to the medical from the late Warren Alpert, school’s website, “In January in fall 2011, the doors of a Parking lot reconstruction 2007, the University re- newly renovated, state-of-the- behind J. Walter Wilson FALL 2009 Page 3 NEW FAMIS IMPLEMENTATION PLAN SCHEDULED FAMIS CORE TEAMS Facilities Management’s FAMIS grammer Kevin Izzo has been sold service maintenance pro- maintenance management sys- working diligently with the Uni- jects and events will be man- tem will be going through some versity’s CIS Business Systems aged using the FAMIS project ap- Five subcommittees were major changes in the next six Manager Elaine Saklad, CIS Hu- plication, reducing the need to formed to define and ana- lyze the current business months. As part of our long-term man Resources Manager Mary create “secondary labor” work process and plan for a new goal of improving Facilities’ re- Ryan, and Facilities’ Finance of- orders, which hamper account- “will be” process: sponsiveness to the University, fice to create and test the new ability. how we use FAMIS will change interfaces. To date, we have al- Until the January 2010 “go-live” for the better in many significant ready eliminated the outdated FAMIS Core Team date, most users will continue to ways. On Monday, January 11, Facilities Management timecard see incremental changes such Accounting/Purchasing 2010, FAMIS will be “re- system, TCS. Plans are under- as more frequent updates to implemented”; and several new way to also replace the old bill- Equipment/Preventive FAMIS software, new workbench applications and procedural ing and inventory systems, POP Maintenance views, new procedure library changes will go into effect. and Wordstock. tasks, new maintenance types, Maintenance Projects/ Noting that FAMIS is only as use- and new status codes. After Events/Estimates ful as our ability to use it prop- January 11th our billing types will Service Response/Work erly, another Core Team goal change; purchasing, inventory, Order Management has been to document and re- customer billing, and operational form the existing business proc- projects will be handled in Space Management esses. The IT team and consult- FAMIS.