12/12/12 Agenda

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12/12/12 Agenda METROPOLITAN PLANNING ORGANIZATION Commissioner Wesley S. Davis Craig Fletcher -City of Vera Beach Commissioner Joseph E. Flescher Pilar Turner -City of Vero Beach, Alternate Commissioner Tim Zorc Dick Haverland-Town of Indian River Shores Commissioner Peter D. O'Bryan Jerry Weick-Town of IRS, Alternate Commissioner Bob Solari Susan Adams -City of Fellsmere Andrea Coy- City of Sebastian Sara Savage-City of Fellsmere, Alternate Tracy Carroll -City of Vera Beach Non-voting Ex-Officio Member Jeff Pegler-IRC School Board Harold Ofstie-Town of Orchid Claudia Jimenez -JRC School Board, Alternate FDOT District 4 Representative Bob McPartlan- MPO Chairman AGENDA THE METROPOLITAN PLANNING ORGANIZATION (MPO) WILL MEET AT 10:00 AM ON WEDNESDAY, DECEMBER 12, 2012 IN CONFERENCE ROOM B1-501, COUNTY ADMINISTRATION BUILDING B, 1800 27TH STREET, VERO BEACH. 1. Call to Order 2. Pledge of Allegiance 3. Approval of Minutes September 12, 2012 Action Required 4. Status Report of MPO Advisory Committees No Action Required 5. Review of Progress Report and Reimbursement Invoice #1 for the FY 2012/13 Transportation Disadvantaged (TD) Planning Grant Action Required 6. Review of FOOT Draft Tentative Five Year Work Program for Fiscal Years 2013/14 through 2017/18 Action Required 7. Proposed Transportation Improvement Program (TIP) Amendment Action Required F:\Community D~vdopm~nt\Us~niMPOIM!!~!tings\MP0\2012112-12-12\Agcnda.doc 1 8. Status Report on Transit System Route Changes and Transit Development Plan (TOP} Major Update No Action Required 9. Consideration of FOOT Public Awareness Survey No Action Required 10. Second Quarter Status Report No Action Required 11. Other Business 12. Comments from the Public 13. Adjournment Next Meeting MPO: January 9, 2013; 10:00 AM; Conference Room 81-501. To view the MPO Agenda packet on-line please go to the following link: http://www.ircgov.com/Boards/MP0/2011/agendas/MP0121212A.pdf IF YOU HAVE QUESTIONS CONCERNING THE ITEMS ON THIS AGENDA, PLEASE CONTACT MPO STAFF AT (772) 226-1455. ANYONE WHO MAY WISH TO APPEAL ANY DECISION WHICH MAY BE MADE AT THIS MEETING WILL NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE EVIDENCE AND TESTIMONY UPON WHICH THE APPEAL WILL BE BASED. ANYONE WHO NEEDS A SPECIAL ACCOMMODATION FOR THIS MEETING WILL NEED TO CONTACT THE COUNTY'S AMERICANS WITH DISABILITIES ACT (ADA) COORDINATOR AT 567-8000, EXT. 1223 AT LEAST 48 HOURS IN ADVANCE OF THE MEETING. F:\Cormnunity Dcvclopm~nt\Uscn\MPO\MCiltings\MP0\2012112·12·12\Agcmla.doc 2 METROPOLITAN PLANNING ORGANIZATION A meeting of the Indian River County (IRC) Metropolitan Planning Organization (MPO) was held at 10:00 a.m. on Wednesday, September 12, 2012, in the County Administration Building, 1800 2ih Street, Building B, Room 81-501, Vero Beach, Florida. Present were: Chairman Bob McPartlan, Council Member, City of Sebastian; IRC Commissioners Wesley Davis, District 1; Peter O'Bryan, District 4; Bob Solari, District 5 and Joe Flescher, District 2; Jerry Weick, Councilmember, Town of Indian River Shores; Susan Adams, Mayor, City of Fellsmere; Craig Fletcher, Council Member, City of Vero Beach; Claudia Jimenez, IRC School Board (arrived at 10:12 a.m.); Richard Dunlop, Councilmember, Non-voting member, Town of Orchid; and Marjorie Hilaire, Non-voting member, FOOT District 4 Representative. Absent were: Tracy Carroll, Council Member, City of Vero Beach; Richard Gillmor, Council Member, City of Sebastian; and Commissioner Gary Wheeler, District 3 (unexcused). Also present were IRC staff: Joe Baird, County Administrator, Phil Matson, IRC MPO Director; Chris Mora, Public Works Director; Bob Keating, Community Development Director; Brian Freeman and Andy Sobczak, MPO Planners; Jeanne Bresett, IRC Traffic Division; Sharon Schalm, MPO Staff Assistant; and Misty L. Pursel, Commissioner Assistant, District 1. Others present: Jason Nunemaker, City Manager, and Joel Tyson, Vice Mayor, City of Fellsmere; Jim O'Connell, City Manager; Tim McGarry, Planning and Development Director; and Monte Falls, Public Works Director, City of Vero Beach; Eric Menger, City of Vero Beach Airport; Steve Thomas, Vero Beach 32963; Ernie Wilson; Fellsmere; Eric Grotke, CDM Smith; and Karen Deigl, Senior Resources Association. Call to Order Chairman McPartlan called the meeting to order at 10:04 a.m. and all stood for the Pledge of Allegiance. MPO -Unapproved 1 September 12, 2012 F:\BCC\AII Committees\MP0\2012 Minutes\09.12.12.doc Approval of Minutes of the June 13, 2012 MPO Meeting (Action Required) ON MOTION BY Commissioner Solari, SECONDED BY Commissioner O'Bryan, to approve the minutes from the June 13, 2012, Metropolitan Planning Organization meeting. Status Report of MPO Advisory Committees - No Action Required Mr. Phil Matson, MPO Staff Director referred to his memorandum dated September 4, 2012, included in the agenda packet and on file in the Commission Office. Mr. Matson reported the MPO Technical Advisory Committee (MPO TAC) and MPO Citizens Advisory Committee (MPO CAC) had both recommended the MPO approve the 2012 Indian River County Priority Projects Report and the 2012 Transit Development Plan. Mr. Matson advised the next MPO meeting was scheduled for October 10, 2012, would most likely be cancelled. The next meeting of the MPO was scheduled for November 14, 2012. Review of Progress Report & Reimbursement Invoice #4 for the FY 2011/12 Transportation Disadvantaged (TO) Planning Grant- No Action Required Mr. Matson reported the final quarterly invoice for reimbursement for the Transportation Disadvantaged plans and board administered was submitted. He explained typically, the invoices were taken to the Board for approval; however, due to the time frames and the lack of a meeting in August, 2012, he had to take action on behalf of the Board. He reminded the Board he was authorized to do so, as long as he reported back to the Board. Consideration of Amendments to the Bylaws of the Indian River County MPO -Action Required Mr. Matson referred to his memorandum dated August 23, 2012, included in the agenda packet and on file in the Commission Office. MPO -Unapproved 2 September 12, 2012 F:\BCC\AII Committees\MP0\2012 Minutes\09.12.12.doc Mr. Matson reminded committee members the MPO operated under a set of Bylaws, which were last updated in 2004 to reflect board membership. He said the Bylaws also contained Rules of Order for the MPO TAC and the MPO CAC. Mr. Matson announced a slight amendment for the Bylaws regarding a change for the MPO TAC, wherein the State did not want the Department of Environmental Protection (DEP) representatives taking action on MPO items locally and recommended removal of the DEP representatives as a voting member. He indicated the DEP representative would be identified as a non­ voting advisor to the MPO TAC. ON MOTION BY Commissioner O'Bryan, SECONDED BY Commissioner Davis, the members voted unanimously (8-0) to approve the Amendments to the Bylaws of Indian River County MPO. Review of MPO Certification Statement- No Action Required Mr. Matson referred to his memorandum dated August 20, 2012, included in the agenda packet and on file in the Commission Office. Mr. Matson noted the certification process was the audit which the Department of Transportation (DOT) conducted to ensure the MPO's planning process was consistent to all the federal laws. He explained each year the DOT meets with the MPO staff to review the dates and protocols of adoption, public involvement, compliance to federal regulations, etc. Mrs. Claudia Jimenez arrived at 10:12 a.m. Mr. Matson continued to explain each year IRC MPO was found completely in compliance. He shared this year, the MPO was found in compliance for every item, with one exception: the Staff Services Agreement was determined to be unsatisfactory. Mr. Matson explained the principal reason for the non-compliance was the Staff Services Agreement had not been updated since 1993, with quite a few items out of date; most notably, it was non-consistent with some of the State laws which had changed in recent years. MPO -Unapproved 3 September 12, 2012 F:\BCC\AII Committees\MP0\2012 Minutes\09.12.12.doc Mr. Matson asked if the previously discussed non-action agenda item, "Review of MPO Certification Statement" be combined with this agenda item to mediate what needed to be done to come into full compliance. Mr. Matson pointed out the State did review IRC's MPO processes and found several noteworthy practices; i.e. things the MPO did proactively for public involvement such as educating 13 public elementary schools on bike safety. Consideration of new MPO Staff Services Agreement- Action Required Mr. Matson mentioned since the last approval of the MPO Staff Services Agreement in 1993, there were quite a few out-of-date references to agencies and Statutes, which had been replaced or obsolete, etc. He noted in 2007, the State Legislature enacted House Bill #985, which contained clarification language for what the relationship was between the MPO and Indian River County. Mr. Matson reminded the members the MPO Board was a legislative body designated with representatives from the County and other local governments, and could be staffed by any number of entities. He continued most counties staff MPO; however, some use a regional planning council, while some MPO's like those north and south from Indian River County use a fully autonomous agency. Mr. Matson noted there was no reference to an MPO Staff Director in the old agreement; but was the biggest change in the updated agreement. He informed the Board other changes included acknowledgements to the Federal Statutes that were not in the old agreement and a change in the purchasing threshold requiring federal approval to $5,000. ON MOTION BY Commissioner O'Bryan, SECONDED BY Commissioner Solari, the members voted unanimously (9-0) to approve the MPO Staff Services Agreement.
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