JGOFS Executive Committee Meeting
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JGOFS Executive Committee Meeting DRAFT MINUTES (as of 22 December 2003) Drafted by Roger B. Hanson and Bernard Avril (JGOFS IPO) Solstrand Fjord Hotel Os (Bergen), Norway 26-27 September 2003 2 Table of Contents 1 Opening Address.....................................................................................................................2 2 Old Business............................................................................................................................3 2.1 Minutes of the 18th SSC Meeting in Washington DC....................................................3 2.2 JGOFS Open Science Conference (Washington DC).....................................................4 3 New Business ..........................................................................................................................4 3.1 Norwegian Tour and Banquet .........................................................................................4 3.2 Legacy Products ..............................................................................................................5 3.3 IGBP Global Change NewsLetter Article (JGOFS Achievements)................................5 3.4 JGOFS Datasets and Information: DVD version 2 .........................................................6 3.5 Archive of Out-of-Print JGOFS Report series ................................................................6 4 IGBP and SCOR Programmes ................................................................................................7 4.1 Congress and Earth System Science Partners .................................................................7 4.2 Integrated Marine Biogeochemistry and Ecosystem Research .......................................7 4.3 Oceanographic Data and Information Management (IGBP and SCOR) ........................8 4.4 SCOR General Assembly Meeting .................................................................................8 5 JGOFS IPO Business ..............................................................................................................8 5.1 Finances and budget ........................................................................................................9 5.2 Publications .....................................................................................................................9 5.3 Data & Information Management Legacy ......................................................................9 5.4 Closing the IPO (update).................................................................................................9 6 Other Business.......................................................................................................................10 7 Appendices ............................................................................................................................11 7.1 List of Participants ........................................................................................................11 7.2 Ducklow’s Welcome and Appreciation Message .........................................................12 7.3 Logistics for the Meeting, Banquet, Hotels, Transportation.........................................14 7.4 Executives and Guests at the Banquet...........................................................................15 7.5 Draft Agenda.................................................................................................................16 7.6 JGOFS Core Parameters................................................................................................17 7.7 JGOFS History ..............................................................................................................22 7.8 Liz Gross Presentation at the SCOR meetings (do not cite) .........................................22 7.9 The list of potential contacts for historical information:...............................................23 7.10 Summary of Final Costs (USD) from the Third Open Science Conference .................24 7.11 Banquet and Appreciations Schedule............................................................................25 7.12 Continental Margins Global Synthesis Group—Book Proposal...................................26 7.13 Indian Ocean Synthesis Group--Book Proposal............................................................32 7.14 GLOBEC Letter ............................................................................................................39 7.15 Annual Progress Report to SCOR.................................................................................40 7.16 JGOFS Budget and Finances as of 24 September.........................................................59 8 Figures...................................................................................................................................60 8.1 JGOFS Datasets/DVD vol. 2 cover...............................................................................60 8.2 JGOFS Datasets/DVD vol. 2 acknowledgements.........................................................61 8.3 International JGOFS Website/CD ROM cover.............................................................63 1 Opening Address Véronique Garçon, Vice-Chair of JGOFS, opened the Executive Committee meeting at 09:00 and welcomed each attending Executive member, ex-officio Michael Fasham, and the sponsors from SCOR and IGBP to Bergen, Norway. She acknowledged Fasham’s presence and his efforts and dedication in the publication of the JGOFS/IGBP book series at Springer-Verlag. She 3 thanked the IPO Staff for arranging the facilities at the Solstrand Hotel in Os (outside of Bergen). A list of participants is given Appendix 7.1. Garçon also mentioned that Ducklow and Haugan sent their regrets due to overlapping University responsibilities and research cruise, respectively. Ducklow expressed his chair message and appreciations in an open letter, given in Appendix 7.2, and requested that it be read during the cocktail hour before the evening banquet. Stokke provided extra details on the logistics around the meeting and banquet (Appendix 7.3) and called attentions to the list of Norwegian Guests (Appendix 7.4). Garçon directed the Executives’ attention to the draft Agenda (Appendix 7.5) and asked for comments or other business. The Executives approved the draft Agenda without modification. 2 Old Business 2.1 Minutes of the 18th SSC Meeting in Washington DC Hanson presented the revised minutes from the 18th SSC Meeting in Washington, D.C., USA and mentioned that only two actions remained open from the meeting (see Section 2.2): the JGOFS Core Parameters Legacy and JGOFS Historical Legacy. Garçon asked for final comments on the minutes before moving on to the remaining actions. In the minutes under Data Management, Saino recommended that Satoshi Sato replaces Takeharu Miyake on the DMTT. It was reminded that the DMTT completed its Terms of Reference in May 2003. However, Avril mentioned that DMTT members plan to continue and maintain on a voluntary basis their involvement with WDC-MARE in order to produce a DVD vol. 2 “integrated datasets” with possible additional national inputs (i.e., Japan). Therefore, the Executives unanimously approved the change in Japan’s representation on the DMTT. The Executives approved the minutes after minor corrections with their annexes. Hanson mentioned that the minutes would be posted on the homepage (as a pdf file) and later printed in limited quantity in JGOFS Report No. 39, along with the minutes from the 16th and 17th SSC meetings. 2.1.1 Remaining Action Items Core Parameter Legacy: Avril presented an updated version of the JGOFS Core Parameter Legacy and asked for discussion. The previous version of the core parameters list was discussed in Washington, D.C., USA, with the aim of providing a core parameters list representative of the JGOFS core science. The Executives recommended several minor corrections and several additions, such as parameters on radionuclide measurements, benthic measurements, bio-optical measurements, etc., including indications of methods and references to the JGOFS Science Plan. To the maximal possible extent, all methods should be documented or referenced to key papers in peer-reviewed literature. Avril agreed to prepare an updated version and send it to the SSC with some background information regarding the purpose and history of this legacy for final comments, given in Appendix 7.6. Historical Legacy: Garçon presented the topic on JGOFS Historical Legacy for discussion (Appendix 7.7), as initially suggested by Renato Quiñones in Washington, D.C., USA (see 18th SSC Minutes). JGOFS is unique in its conception and achievements, as well as in its development that coincided with a revolution in new technologies (e.g., internet, micro- 4 techniques, molecular biology, etc.). Its history should thus be written and documented, possibly in the form of a book. After a extended discussion, the Executives recommended that (1) a science historian be contacted to gather the views of a specialist in the history of oceanography on writing JGOFS history, (2) WOCE be contacted to learn from their experience in writing its history; (3) the cost of a science historian versus a student be weighed regarding time, collection of information and material, travel and hotel costs, etc., to interview scientists in various countries; and (4) funding options be explored with SCOR, IGBP, US NSF, UK Royal Society, book publishers, and even departments of history. Urban felt that SCOR would consider a small request