Miami-Dade Transit Facilities Maintenance Division Equipment & Maintenance Plan
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MMiiaammii--DDaaddee TTrraannssiitt FFaacciilliittiieess MMaaiinntteennaannccee DDiivviissiioonn EEqquuiippmmeenntt && MMaaiinntteennaannccee PPllaann Roosevelt Bradley Director June 2005 Table of Contents Introduction .............................................................................................................1 I. Overview of MDT Facilities Maintenance Division ..............................................2 Miami-Dade Transit ............................................................................................2 Brief History ........................................................................................................3 Mission ...............................................................................................................4 Purpose/Philosophy............................................................................................4 Objectives...........................................................................................................5 Span of Control...................................................................................................5 Maintenance of Facilities and Fixed Equipment...............................................5 Property Value ...............................................................................................28 Contract Services ..........................................................................................30 Elevators/Escalators...................................................................................30 Janitorial Service........................................................................................31 Extermination Services...............................................................................37 Walk Off Mats and Dust Control Products..................................................37 Landscaping & Lawn Maintenance Services..............................................38 Chemical Portable Toilets ..........................................................................40 Waste Collection Services..........................................................................41 Organization .....................................................................................................42 General Superintendent, Power, Facilities and Control Systems Maintenance .......................................................................................................................42 Chief, Facilities Maintenance .........................................................................43 Rail/Mover and Bus Facilities Maintenance ...................................................44 Rail/Mover Facilities Maintenance..............................................................45 Bus Facilities Maintenance.........................................................................47 MDT Contracts & Maintenance......................................................................49 Planning/Scheduling ......................................................................................51 Table of Organization.....................................................................................53 II. Current Operating Practices.............................................................................54 Facilities & Equipment ......................................................................................54 Facilities Division Maintenance Program Policy.............................................54 Preventive Maintenance ................................................................................55 Elevators & Escalators ...............................................................................60 Contract Services Oversight.......................................................................61 Work Orders Generated.............................................................................62 Work Orders Closed...................................................................................66 Rehabilitation, Renovation and Replacement ................................................67 III. Demand ..........................................................................................................69 Facilities & Equipment ......................................................................................69 Inventory by Type and Service Life................................................................70 Roll-up of PM Activities by Facility .................................................................71 Roll-up of PM Activities by Trade...................................................................73 Routine Maintenance.....................................................................................76 Replacement and Rehabilitation Projects Programmed/Needs .....................86 Potential Future Projects................................................................................89 IV. Maintenance Requirements............................................................................91 Preventive Maintenance ...................................................................................91 Unscheduled Corrective Maintenance ..............................................................93 Contractor Maintenance ...................................................................................96 V. Warranty Recovery..........................................................................................97 Identification .....................................................................................................97 Recovery ..........................................................................................................97 Enforcement .....................................................................................................97 VI. Facilities Division Maintenance Plan ...............................................................99 Implementation Monitoring .............................................................................101 Appendices .........................................................................................................102 List of Acronyms ASME American Society of Mechanical Engineers CBF Central Bus Facility CITT Citizen’s Independent Transportation Trust CUTR Center for Urban Transportation Research CWF Coral Way Facility DBPR Department of Business and Professional Regulation DPM Department of Procurement Management EAMS Enterprise Asset Management System FPTA Florida Public Transportation Association FTA Federal Transit Administration FY Fiscal Year GIS Geographic Information Systems GSA General Services Administration MDT Miami-Dade Transit MM Metromover MR Metrorail MRR Maintenance Request Form MTA Maryland Transit Administration NAESA National Association of Elevator Safety Authorities NEF Northeast Facility OSHA Occupational Safety and Health Administration PM Preventative Maintenance PRK Park & Ride PTP People’s Transportation Plan QEI Quality Elevator Inspection RTA Regional Transportation Authority RTD Regional Transportation District SDB South Dade Busway SFWMD South Florida Water Maintenance Division STS Special Transportation Services TEA Transit Equipment Inventory TFMCC Transit Facilities Maintenance Control Clerks TOS Transit Operating System WLF William Lehman Facility Facilities Equipment & Maintenance Plan June 2005 Miami-Dade Transit Facilities Maintenance Division Equipment & Maintenance Plan Introduction This document is a statement of the processes and practices by which Miami- Dade Transit (MDT) establishes proper maintenance of facilities, machinery, and equipment through the Facilities Maintenance Division. It describes the organization of the Facilities Maintenance Division, details the assignment of responsibility for facility and equipment maintenance, outlines inspections and routine maintenance actions designed to ensure the proper care and maximum useful service life of facilities and equipment, and presents the record-keeping system used to maintain permanent records of maintenance and inspection activity for buildings and equipment. Facilities Maintenance Division processes and practices, as outlined in this plan, comply with Federal Transit Administration (FTA) Circular 5010.1C, Chapter II, 3e(5) and Circular 9030, Chapter V 5e. This plan is a living document based on current realities and assumptions and is, therefore, subject to future revision. This plan is updated on a regular basis to assist in the planning and operation of MDT Facilities Maintenance Division. The Facilities & Equipment Maintenance Plan is structured to present an overview of MDT Facilities Maintenance Division followed by a discussion of current operating practices for facilities and equipment in terms of preventive maintenance, rehabilitation and renovation, and replacement in Section Two. Section Three of the plan identifies facilities and equipment inventories and estimates current and future demands for preventive maintenance and repairs. Section IV translates the identified demands into maintenance manpower requirements. Warranty recovery maintenance plan requirements, including identification, recovery, and enforcement, are presented in Section V. The maintenance plan is summarized in Section VI. Page 1 of 102 Facilities Equipment & Maintenance Plan June 2005 I. Overview of MDT Facilities Maintenance Division Miami-Dade Transit The Facilities Maintenance Division is responsible for the maintenance of facilities, machinery, and equipment for Miami-Dade Transit (MDT),