LISBURN & CASTLEREAGH CITY COUNCIL

Island Civic Centre The Island Lisburn BT27 4RL

23 June 2016

TO: The Right Worshipful the Mayor, Aldermen & Councillors of Lisburn & Castlereagh City Council

The monthly meeting of Lisburn & Castlereagh City Council will be held in the Council Chamber, Island Civic Centre, The Island, Lisburn, BT27 4RL, on Tuesday, 28 June 2016 at 7.00 pm for the transaction of the business on the undernoted Agenda.

You are requested to attend.

Food will be available in Lighters Restaurant from 5.30 pm.

DR THERESA DONALDSON Chief Executive Lisburn & Castlereagh City Council

AGENDA

1 BUSINESS OF THE RIGHT WORSHIPFUL THE MAYOR

2 APOLOGIES

3 DECLARATION OF MEMBERS’ INTERESTS; (i) Conflict of interest on any matter before the meeting (Members to confirm the specific item) (ii) Pecuniary and non-pecuniary interest (Member to complete the Disclosure of Interest form)

4 COUNCIL MINUTES - Meeting of Council held on 31 May 2016 - Special Meeting of Council held on 9 June 2016 - Annual Meeting of Council held on 14 June 2016

5 MATTERS ARISING

6 DEPUTATIONS (None)

7 BUSINESS REQUIRED BY STATUTE

(i) Signing of Legal Documents

• The Northern Ireland Local Government Officers’ Superannuation Committee of Templeton House, 411 Holywood Road, Belfast, BT4 2LP, arc21 (a body corporate established under The Local Government (Constituting a Joint Committee a Body Corporate) Order (Northern Ireland) 2015 of Belfast Castle, Antrim Road, Belfast, BT15 5GR (the “Admission Body”) and Lisburn and Castlereagh City Council – Admission of arc21 to the Local Government Pension Scheme NI Guarantee Agreement.

• Lisburn and Castlereagh City Council and Goshen Developments Limited of Beechill Industrial Park, 96 Beechill Road, Belfast, BT8 7QN – Deed of Easement across lands adjacent to Hillsborough Play Park, Lisburn Street, Hillsborough.

• Lisburn and Castlereagh City Council and Northern Ireland Housing Executive of Norwich Union House, 7 Fountain Street, Belfast, BT1 5EA – Contract for the acquisition of lands at Rathvarna Drive, Lisburn.

(i) Signing of Legal Documents (Cont’d)

• Lisburn and Castlereagh City Council to Stepping Stones NI of 39 Seymour Street, Lisburn, BT27 4SY – Letter of Offer for Workforce 111 Project.

• Lisburn and Castlereagh City Council to Enterprise NI of Aghanloo Industrial Estate, Aghanloo Road, Limavady, BT49 0HE – Letter of Offer for Exploring Enterprise 3 Programme.

• The Executive’s Office of Room E4.10, Castle Buildings, Stormont, Belfast, BT4 3SR and Lisburn and Castlereagh City Council – Letter of Offer – Social Investment Fund – Laganview Enterprise Centre Extension.

• The Executive’s Office of Room E4.10, Castle Buildings, Stormont, Belfast, BT4 3SR and Lisburn and Castlereagh City Council – Letter of Offer – Redevelopment of West Lisburn Community Centre.

8 ADOPTION OF MINUTES OF COMMITTEES

Environmental Services Committee 1 June 2016 Development Committee 1 June 2016 Leisure and Community Development Committee 7 June 2016 Governance and Audit Committee 20 June 2016 Corporate Services Committee 21 June 2016

Planning Committee 9 May 2016 (For Noting)

9 REPORT FROM CHIEF EXECUTIVE

Items for Decision

1 Local Development Plan 2 Northern Ireland Planning Portal Replacement 3 The Executive Office: Letter of Offer in regard to the District Council Good Relations Programme 2016/2017 4 Programme for Government 5 Public Analyst Appointment 6 Department for Infrastructure 6.1 Provision of an Accessible/Blue Badge Parking Bay at 54 Galway Park, Dundonald 6.2 Proposed 7.5T Weight Limit – B177 Lisburn Street, Hillsborough 6.3 Statutory Rules of Northern Ireland – Road Traffic and Vehicles – Bus Lane Orders

Items for Noting

7 Phoenix Natural Gas – Construction Activity and Associated Road Closures – Hillsborough 8 Initial Research into a Levy on Derelict /Idle Sites and Buildings 9 Erasmus + Letter of Offer – Regional Apprenticeship Alliances for SMEs 10 Away Day 11 Road (NI) Order 1993 Abandonment of Public Rights-of-Way at Derriaghy Road, Lisburn 12 Ballyknockan Park, Lisburn Extinguishment of Public Right-of-Way Order No. 1 2016 13 Department for Infrastructure 13.1 A1 Hillsborough Road between Hillsborough Roundabout and Pantridge Link, Hillsborough – Stopping Up Order (Northern Ireland) 2016 14 Education Authority 15 Circuit of Ireland

10 REPORTS OF MEMBERS ON BOARDS

11 REPORTS ON DECISIONS SUBJECT TO THE RECONSIDERATION PROCEDURE (None)

12 NOTICE OF MOTION (None)

13 CONFIDENTIAL BUSINESS

Report by the Chief Executive in connection with:

Item for Decision

1 Residual Waste Treatment Project (confidential due to information relating to financial or business affairs of the organisation concerned [including the Council holding that information)

Members are requested to go to the Confidential folder on SharePoint

14 ANY OTHER BUSINESS

MM 31.05.2016 LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of the Monthly Meeting of Council held in the Island Civic Centre, The Island, Lisburn, on Tuesday, 31 May, 2016 at 7:00 pm

PRESENT: The Right Worshipful the Mayor Councillor R T Beckett

Deputy Mayor Councillor A Redpath

Aldermen W J Dillon MBE, A G Ewart, M Henderson MBE, T Jeffers, W A Leathem, S P Porter, G Rice MBE and J Tinsley

Councillors N Anderson, J Baird, B Bloomfield MBE, P Catney, D J Craig, A P Ewing, J Gallen, O Gawith, A Girvin, A Givan, A Grehan, B Hanvey, V Kamble, H Legge, J McCarthy, U Mackin, B Mallon, T Mitchell, T Morrow, J Palmer, L Poots, S Scott and M Tolerton

IN ATTENDANCE: Lisburn & Castlereagh City Council

Director of Corporate Services Director of Environmental Services Director of Leisure and Community Services Lead Head of Economic Development Lead Head of Planning and Building Control Head of Marketing and communications (Mrs C Bethel) Technical Manager Committee Secretary Attendance Clerk

Commencement of the Meeting

At the commencement of the meeting, The Right Worshipful the Mayor, Councillor R T Beckett, welcomed those present to the meeting.

Prayers

The Right Worshipful the Mayor, Councillor R T Beckett, referred to this being the last full Council meeting before the Annual Meeting of Council and, therefore, the last meeting at which the Mayor’s Chaplain, Pastor Jimmy Ritchie, Hillsborough Elim Pentecostal Church, would be officiating. Councillor Beckett took the opportunity to thank Pastor Ritchie for all he had done for him during his year as Mayor’s Chaplain.

At the invitation of The Right Worshipful the Mayor, Councillor R T Beckett, Pastor Ritchie, addressed the Council and said a prayer.

Pastor Ritchie thanked Councillor Beckett for having given him the privilege and opportunity to serve as Mayor’s Chaplain. He also thanked the Chief Executive, staff of 459

MM 31.05.2016 Prayers (Contd) the Council and Elected Members for their help and kindness and for how they had received him and the ministry which he had sought to bring to them. Attending the Council meeting each month had been an enlightening experience for Pastor Ritchie and given him a greater understanding and appreciation of the work being done on behalf of all communities in the City area. He would follow with interest the work of the Council in the days ahead and assured of his continued prayers.

At this stage, The Right Worshipful the Mayor, Councillor R T Beckett, requested that all mobile phones be put on standby or silent for the duration of the meeting.

Councillor J Palmer referred to the recent death of Mr Noel McMaster, folk singer and ballad writer from Lisburn, who had helped the Council on many occasions with his experience in music. The Right Worshipful the Mayor paid tribute to Mr McMaster, who he had known for many years. As a neighbour of Mr McMaster he had already passed on his own personal condolences to the family; however, he agreed to now convey the condolences of the Council.

At this stage, The Right Worshipful the Mayor, Councillor R T Beckett, advised that notification had been received from the Electoral Office of Northern Ireland (EONI) to declare that Jonathan Craig had been returned to fill the vacancy for the Lisburn North District Electoral Area, with effect from 27 May, 2016. The EONI would give public notice of this by publishing it on its website. Councillor Beckett formally welcomed Councillor Craig, who had been a former Elected Member and Mayor of Lisburn City Council.

1. Business of The Right Worshipful the Mayor

The Right Worshipful the Mayor outlined the key engagements he had attended during the month as follows:

− Balmoral Show, at which there had been a record number of attendees. Councillor Beckett thanked all Council Officers involved, especially those in the Economic Development Unit;

− Swimming Gala organised by the Council, which had been a great success. Councillor Beckett thanked all the volunteers and staff from the Lagan Valley LeisurePlex and asked the Director of Leisure and Community Services to convey these sentiments;

− Mayor’s Carnival Parade. Councillor Beckett thanked everyone involved from the Marketing and communications Unit, Leisure and Community Services Department and Environmental Services Department for their hard work in making the event such a success. He also thanked those Elected Members who had attended. There was a high footfall in the City centre on the day and over 10,000 people in Wallace Park. Councillor Beckett had talked to visitors from the USA and Republic of Ireland who had thoroughly enjoyed the event and congratulated the Council on having organised it. At this stage, Members were shown a short video of the Mayor’s Carnival Parade;

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MM 31.05.2016 1. Business of The Right Worshipful the Mayor (Contd)

− Opening of Laurelhill Football Pitches, which was also attended by Alderman S P Porter, Councillor D J Craig and members of the Irish Football Team;

− Celebration of the 100th birthday of a resident of Hillsborough, Mrs M Wilson;

− Mayor’s Charity Golf Day. Councillor Beckett thanked Aldermen A G Ewart and S P Porter for their help with this event, which had been a great success, with a good mix of businesses and sports clubs represented;

− Primary Schools Golf Event at Castlereagh Hills Golf Club, which The Right Worshipful the Mayor thanked the Council for organising.

2. Apologies

It was agreed to accept apologies for non-attendance at the meeting on behalf of Aldermen D Drysdale and S Martin, Councillors S Carson, J Gray MBE, A McIntyre and R Walker and the Chief Executive.

3. Declarations of Interest

There were no declarations of interest made at this stage; however, during the meeting, the following declarations of interest were made:

• Councillor H Legge declared an interest in respect of item 7 “Business Required by Statute – Signing of Legal Documents”, in light of her membership of the Board of the Northern Ireland Housing Executive; and • Councillor D J Craig declared an interest in item 4.2.1 of the Governance and Audit Committee minutes of 10 May, 2016 “Lisburn Courthouse”, given that, at the time of the Council’s consultation with the Northern Ireland Policing Board (NIPB), Councillor Craig was still a member of the NIPB.

4. Council Minutes

It was proposed by Alderman A G Ewart, seconded by Alderman M Henderson and agreed that the minutes of the meeting of Council held on 26 April, 2016 be confirmed and signed.

5. Matters Arising

There were no matters arising.

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6. Deputations

There were no deputations.

7. Business Required by Statute

(i) Signing of Legal Documents

On a proposal by Councillor A P Ewing, seconded by Councillor A Givan, it was agreed that the following legal documents be signed at the meeting:

• Northern Ireland Housing Executive of 2 Adelaide Street, Belfast, to Lisburn and Castlereagh City Council – Memorandum of Sale in respect of purchase of land at Rushmore Avenue/Drive, Lisburn; • Lisburn and Castlereagh City Council and Mullinsallagh Limited of 28 Townhill Road, Portglenone, Ballymena, County Antrim, BT44 8AD – Contract – West Lisburn Youth Resource Centre and Laganview Enterprise Centre SIF Projects; and • Education Authority of Forestview, Purdy’s Lane, Belfast, BT8 7AR and Lisburn and Castlereagh City Council – Memorandum of Sale in respect of purchase of premises situated at and known as the former Hilden Primary School, Bridge Street, Lisburn, BT27 4RZ

8. Adoption of Minutes of Committees

It was agreed that the minutes and recommendations of the undernoted meetings be adopted, subject to any changes recorded below:

Governance and Audit Committee 10 May, 2016 Proposed by Alderman W A Leathem Seconded by Councillor V Kamble

Page 383, Item 4.2.1 Lisburn Courthouse

Alderman W A Leathem referred to the agreement at the Governance and Audit Committee meeting that “in light of changes in the Northern Ireland Assembly following the recent elections, a letter be forwarded to the new Minister of Justice, when appointed, in relation to the Council’s concerns regarding the closure of Lisburn Courthouse”. Alderman Leathem asked that this matter be progressed the next morning in order that the Minister of Justice would receive the letter as soon as possible.

Verbal Matter – New Council Coat of Arms

Alderman W A Leathem advised that an event would be held on 9 June, 2016 to hand over the new Council Coat of Arms. He apologised for not having raised this matter at the Governance and Audit Committee meeting on 10 May and sought approval for the event. It was agreed that such approval be granted. 462

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Leisure and Community Development Committee 11 May, 2016 Proposed by Alderman S P Porter Seconded by Councillor T Morrow

Verbal Matter – Petition for Autism Services in Lisburn

The Head of Marketing and communications left, and returned to, the meeting during consideration of this item of business (7.30 pm and 7.35 pm respectively).

Alderman S P Porter stated that, since his election to the Council in 2001, he had taken great interest in working with communities and with those with special needs. He referred to a petition that had been started in relation to the lack of specific leisure facilities at the Lagan Valley LeisurePlex (LVLP) for children with additional needs and/or disabilities. The petition called for the introduction of a number of things, including autism friendly swimming sessions, regular autism sessions in the leisure pool, autism awareness training for staff and specialist summer schemes to accommodate children with special needs and disabilities. Alderman Porter advised of a number of services available at the LVLP for children with autism, including the following:

• Buddy Card Scheme, which provided free admission to Sports Services facilities to the carers of disabled children who may need specialist assistance. This also allowed the parents of disabled children a fast track process that meant they did not have to queue at reception desks. The Buddy Card Scheme also included 5 week gym membership, including swimming, for over 15s; • The majority of staff had undergone disability awareness training and, as agreed by the Leisure and Community Development Committee in April 2016, training sessions on “Autism Awareness” would be available to staff at the end of June 2016; • In relation to summer scheme activities, every summer at the LVLP and other Council activity centres, as well as Lough Moss Leisure Centre, there were children attending who had moderate autism. This summer there would be a 2 week inclusive summer scheme available to children with more significant disabilities. All summer scheme staff would receive “Autism Awareness” training; • In relation to public sessions in the leisure and competition pools, the Council, in dealing with the needs of disabled children, endeavoured to ensure that disabled children had access to the same sessions as able- bodied children and, with very few exceptions, this had worked. Rather than create special sessions/times for disabled children, the Council worked towards trying to ensure that they had access to the normal programme of activities and, where possible, all services were available on an inclusive basis; • All swimming teachers had undergone a disability awareness training module. Children with mild or moderate autism would be regular attendees in the public swimming lesson programme. There were regular occasions when lessons were delivered to children with autism who attended mainstream schools and these children would normally have a mild or moderate form of autism. Swimming lessons were also delivered

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MM 31.05.2016 to a number of mainstream schools which had special units for children with learning disabilities, including autism; Verbal Matter – Petition for Autism Services in Lisburn (Contd)

• A number of clubs/groups for disabled persons were resident at the LVLP, including PAPA Autism Group, Dolphins Swimming Club, Lisburn 2gether Special Olympics Club; • The Lisburn Branch of Autism NI held an Autism Fun Day on the last Saturday of every month at LVLP and this was always very well attended. Alderman Porter thanked the Lisburn Branch for all the work it did in the area; • The Sports Services Unit had a member of staff working in the Everybody Active 2020 initiative whose primary role was to help develop and promote participation in physical activity/sport for disabled persons; • Lisburn 2gether Special Olympics Club held weekly sessions for young people with disabilities; • Salto National Gymnastics Centre held events for children with autism.

Alderman Porter pointed out that the Council had spent £3.5m on refurbishment work at the LVLP and, in doing this work, had liaised with the Lisburn Branch of Autism NI to make sure it was fit for purpose.

When Councillor Craig had been Mayor, his Mayoral Charity had been Autism NI. When Alderman Porter had been Mayor, his Mayoral Charity had been Lisburn Carers Forum on Learning and Disability. As a result of his Mayoral Charity, Alderman Porter stated that a bursary had been set up to help those in real need and the money had gone to those families who had special needs.

Alderman Porter stated that:

• £3.5m had been secured for the day care centre in Wallace Avenue, which was the envy of every area in NI and possibly the UK; • Year after year, the Council supported funding for Lisburn 2gether Special Olympics Club and gave bursaries to young sportspeople; • For many years, the Council had given £5,000 per annum to Parkview Special School; • The Council continued to fund and work closely with the Lisburn Branch of Autism NI; • The biggest issue facing carers over the last 15 years had been the issue of life long care and this was something the Council lobbied for in terms of facilities and resources available; • The Council, together with parents, teachers and the Board of Governors, had successfully lobbied for the retention of the special needs unit at Knockmore Primary School and there were now even more children attending the school; • The Council had successfully lobbied for Gateway Transport; • Previous Mayoral Charities had raised in the region of £350,000 for local charities such as Autism NI, Stepping Stones, Lisburn Gateway, Lisburn Carers Forum on Learning and Disability and the Make A Wish Foundation.

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Verbal Matter – Petition for Autism Services in Lisburn (Contd)

Alderman Porter stated that hopefully the above information showed the Council’s commitment to special needs. He was proud of what the Council had done for people with special needs and stated that, whilst a lot had been done by the Council, a lot still needed to be done.

Alderman Porter stated that he welcomed the petition and that the Council would take it on board and he would work with the incoming Chairman of the Leisure and Community Development Committee in this regard. However, he stated that, as the current Chairman of that Committee, he would have liked anyone with concerns to ask him how the Council catered for those with special needs and discuss what it could do better.

Councillor T Morrow welcomed the information given by Alderman Porter, a lot of which he had not been aware of. He stated that there was also work of this nature being undertaken in areas of Castlereagh, such as Ballybeen.

Councillor J Gallen welcomed the comments of Alderman Porter and Councillor Morrow. He stated that there had been a breakdown in communications. The Council did great work but there was frustration that had caused 1,758 people to sign the petition. There was a necessity to get the message out to people who did not realise there was support there if their child had special needs or, in particular, autism.

Councillor J McCarthy stated that one of the good things to have come from the petition was that for the first time, there were a number of people in the public gallery at tonight’s meeting. He stated that openness within the Council was a good thing, as was more public engagement. In response to these comments, Alderman W A Leathem stated that the Council was open and transparent. Since before his election to Council, all meetings of the Council and its Committees were open to the public and Elected Members were always available for the public to speak to on any issues.

Alderman Leathem stated that during his term as Mayor, his Mayoral Charity had been Stepping Stones, which catered for a range of special needs. The ethos of Stepping Stones was to be incorporated and part of normal society.

Alderman J Tinsley thanked Alderman Porter for having raised this issue. It was important to inform the public properly. Alderman Tinsley questioned if all those who had signed the petition were aware of what they were signing. He stated that some of the people in the public gallery were misinformed and were posting tweets to say the Council was doing something different. Rather, Alderman Tinsley confirmed that Council meetings had always had opening prayers and a Mayor’s Chaplain. In relation to the Mayor’s Chaplain, Alderman A G Ewart stated that, on many occasions, he had come to Council meetings not feeling the best and Pastor Ritchie’s message had been uplifting. He took this opportunity to wish Pastor and Mrs Ritchie best wishes for the future.

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MM 31.05.2016 Alderman W A Leathem left the meeting at this point (7.50 pm).

Verbal Matter – Petition for Autism Services in Lisburn (Contd)

Councillor D J Craig stated that he had read the petition with alarm and concern and his instinct had been that it was based on lack of information. During his term as Mayor, over 10 years ago, Councillor Craig’s chosen charity had been Autism NI. The key thing at that stage for the Council to do had been to raise awareness of autism and what that meant for parents and children who suffered from it. During his mayoral year, the Council not only raised a lot of money, but it adjusted a lot of services that it delivered. Over the past decade, Autism NI had worked closely with the Council to improve services for children and parents who had to deal with the issue of autism. Councillor Craig stated that Lisburn was by far the Council that had moved the issue of autism and services for autism forward and was the leading Council in NI on these issues. He stated that it was a shame that the person who organised the petition had not spoken to the Chairman of the Leisure and Community Development Committee, the Right Worshipful the Mayor, or Council Officers beforehand, which would have led to a more enlightened petition.

Councillor P Catney stated that Elected Members were on Council because they wanted to try to help wherever they could. He stated that one of the newly elected Ministers in Stormont was a former Elected Member of Lisburn City Council. Councillor Catney stated that, in trying to make improvements, it was important to work together and learn from each other.

The Deputy Mayor, Councillor A Redpath, stated that there was no doubt that a large number of Councillors had worked hard for children with special needs. He had been impressed by the Mayoral Charities mentioned and had been glad to hear the information given by Alderman Porter. Whilst the Council did a huge amount of work, it was perhaps unfair to expect members of the public to be aware of this. Councillor Redpath pointed out that those in the public gallery did not have speaking rights at the meeting and it may be better for Elected Members to challenge them or liaise with them via social media.

Alderman G Rice stated that she had been unaware of a lot of the information given tonight by Alderman Porter and commended the Council for the excellent work it had carried out for disabled people.

Alderman Porter thanked other Members for their comments this evening. In response to the Deputy Mayor, he stated that he used social media to enlighten people, not to challenge them. The reason he chose to raise this matter at the Council meeting was because the meeting was audio recorded and people could listen to what he said without him being misinterpreted.

Alderman Porter finished by reading an mail from the Coach of Lisburn 2gether Special Olympics Club thanking the Council for hosting a reception for its athletes on 23 May, 2016. The athletes had thoroughly enjoyed the evening, which had been a fantastic opportunity for their achievements to be recognised by their own City. The coach wrote that the club was very grateful for the Council’s support and hoped that this could continue in the future. 466

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Corporate Services Committee 10 May, 2016 Proposed by Alderman J Tinsley Seconded by Councillor A Grehan

The Deputy Mayor, Councillor A Redpath, left the meeting at this point (8.00 pm).

Development Committee 11 May, 2016 Proposed by Alderman A G Ewart Seconded by Alderman W J Dillon

Verbal Matter – Delegated Authority

At the request of Alderman A G Ewart, it was agreed that authority be delegated to the Development Committee at its meeting to be held on 1 June, 2016 to consider an issue in relation to the Lisburn Public Realm Scheme.

Environmental Services Committee 12 May, 2016 Proposed by Councillor B Hanvey Seconded by Councillor T Mitchell

Alderman A G Ewart left the meeting at this point (8.02 pm).

Page 449, Item 5.7 Keep Northern Ireland Beautiful – Local Environmental Quality Benchmarking Report

Alderman W J Dillon referred to the decision of the Council 2-3 years ago to sponsor roundabouts in the City area. He advised that it had been brought to his attention last week that grass at the roundabouts at the two entrances to Marks and Spencer at Sprucefield and the roundabout at Hillsborough had not been cut to the normal standard and asked that action be taken to address this as a matter of urgency. The Director of Environmental Services explained that roundabout sponsorship was routinely managed by Economic Development and maintenance of sponsored roundabouts was undertaken by Environmental Services. She agreed to look into the matter raised by Alderman Dillon with operational staff, investigate the sponsorship agreements in place for those locations and bring a report to the Environmental Services Committee meeting the following evening.

Alderman Dillon stated that he had raised, at a previous meeting, an issue regarding the cutting down of wrong trees at Duncan’s Dam. Alderman Dillon stated that he had not yet received a report on this matter. The Director of Environmental Services advised that updates had been circulated to those Members who had attended the site visit at Duncan’s Dam but agreed to have a further copies sent to Alderman Dillon and provide an update report to the Environmental Services Committee meeting the following evening. In response to a query by Councillor J Palmer, the Director of Environmental Services 467

MM 31.05.2016 confirmed that the remedial works carried out at Duncan’s Dam had been completed by the contractor, where they had acted in error in the first instance, and they had met the relevant costs. Page 449, Item 5.7 Keep Northern Ireland Beautiful – Local Environmental Quality Benchmarking Report (Contd)

Councillor D J Craig left the meeting at this point (8.07 pm).

Alderman Dillon referred to an issue he had raised at a previous meeting in relation to poor planting of flowers in flowerbeds in Moira. A few days later, plants had been taken out and new planting had then taken place; however, the new planting had since been removed. The Director of Environmental Services stated that this issue had been addressed at the last meeting of the Environmental Services Committee, but agreed to again update the Committee and update Alderman Dillon.

Alderman A G Ewart returned to the meeting at this point (8.08 pm).

Councillor B Hanvey expressed his disappointment that Alderman Dillon had not raised the above issues with him as Chairman of the Environmental Services Committee or had not waited to raise them at the meeting of that Committee the following evening.

The Deputy Mayor, Councillor A Redpath, returned to the meeting during consideration of the above item of business.

For Noting

Planning Committee 4 April, 2016

The minutes of the Planning Committee meeting of 4 April, 2016 had been circulated for noting only as these minutes had been agreed at the subsequent meeting of the Planning Committee on 9 May, 2016.

9. Report from Chief Executive

In the absence of the Chief Executive, her report was presented by the Director of Leisure and Community Services.

It was agreed that the report and recommendations of the Chief Executive be adopted, subject to any decisions recorded below.

Items for Decision

9.1 Department for Infrastructure – Knockmore/M1 Link Road

Members were provided with a copy of correspondence dated May 2016 from the Department for Infrastructure acknowledging receipt of a letter from the Council requesting a meeting with the Minister with regard to the Knockmore/M1 Link 468

MM 31.05.2016 Road and advising that, as the Department did not have a Minister in post at that time, officials would welcome the opportunity to meet with local representatives to discuss their concerns. 9.1 Department for Infrastructure – Knockmore/M1 Link Road (Contd)

Given that, since the date of the above correspondence, a Minister for Infrastructure had been appointed, it was agreed that the Council reiterate its previous request to meeting with the Minister with regard to the Knockmore/M1 Link Road.

9.2 Chartered Institute of Public Finance & Accountancy (CIPFA) Seminar Unpacking the New Style Programme for Government 9 June, 2016 – Belfast

Members having been provided with details received from NILGA regarding the above seminar, the estimated cost of a Member’s attendance at which was £89.30, it was agreed that the Chairman and Vice-Chairman of the Governance and Audit Committee, or their nominees, attend the seminar.

9.3 National Association of Councillors (NAC) – Transport Networks and Access for Communities 24-26 June, 2016 – Prince of Wales Hotel, Southport

Members were provided with details of the above seminar, the estimated cost of a Member’s attendance at which was £695.04. No Members were nominated to attend the conference.

Alderman J Tinsley and Councillor A Grehan left the meeting at this point (8.17 pm).

Items for Noting

9.4 Electoral Reform in Northern Ireland

Members were provided with, and noted the contents of, correspondence dated 20 May, 2016 from Minister Ben Wallace, Parliamentary Under Secretary of State for Northern Ireland, in relation to Electoral Reform in Northern Ireland.

9.5 Future of Lisburn Courthouse

Members were provided with, and noted the contents of, correspondence dated 18 May, 2016 from the Northern Ireland Policing Board acknowledging receipt of a letter from the Council and providing clarification from the Police Service of Northern Ireland in relation to the future of Lisburn Courthouse.

9.6 NICS Voluntary Exit Scheme

Members were provided with, and noted the contents of, correspondence dated 17 May, 2016 from Dr Malcolm McKibbin, Head of the Northern Ireland Civil Service (NICS), acknowledging receipt of a letter from the Council and providing an update with regard to the NICS Voluntary Exit Scheme.

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9.7 Department for Infrastructure – “Making the Change Together”

Members were provided with, and noted the contents of, a brief guide entitled “Making the Change Together” which had been received from the Department for Infrastructure in regard to the establishment of the new Department and its functions.

9.8 OFMDFM – Public Bodies and Public Appointments Annual Report 2014/2015

Members were advised that the Office of the First Minister and Deputy First Minister (OFMDFM) had published the Annual Report on Public Bodies and Public Appointments for the year ending 31 March, 2015. It was noted that this document could be accessed on the OFMDMF website.

9.9 Queen Elizabeth II 90th Birthday Beacons

Members were provided with, and noted the contents of, a letter dated 27 April, 2016 received by Mrs Joan Christie, Her Majesty’s Lord Lieutenant for Country Antrim, from Buckingham Palace in regard to the above.

Alderman J Tinsley and Councillor A Grehan returned to the meeting at this point (8.20 pm).

10. Reports from Members on Boards

There were no reports from Members on Boards.

11. Reports on Decisions Subject to the Reconsideration Procedure

There were no reports on decisions subject to the reconsideration procedure.

12. Notice of Motion

12.1 Video Recording and Live Streaming of all Full Council Meetings, Audio Recording of all Statutory Committee Meetings and Online Publication of Councillors’ Register of Interests Councillor O Gawith and Councillor A Grehan

A copy of the following Notice of Motion in the name of Councillor O Gawith had been circulated to Members with the notice convening the meeting:

“This Council recognises that local government should always strive for the greatest degree of transparency and accountability and therefore agrees that the following measures be taken to increase that

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MM 31.05.2016 transparency: video recording and live streaming of all full council meetings, audio recording of all statutory committee meetings and online

12.1 Video Recording and Live Streaming of all Full Council Meetings, Audio Recording of all Statutory Committee Meetings and Online Publication of Councillors’ Register of Interests Councillor O Gawith and Councillor A Grehan

publication of Councillors’ register of interests. The Council asks that a cost analysis and delivery timetable for this be presented to next month’s Governance & Audit Committee meeting for approval”.

Councillor O Gawith, in accordance with section 19.3 (1) of Standing Orders, withdrew the above Notice of Motion.

12.2 Annual Meeting of Council Alderman J Tinsley and Alderman M Henderson

A copy of the following Notice of Motion in the name of Alderman J Tinsley had been circulated to Members with the notice convening the meeting:

“This Council proposes that the Annual Meeting of Council shall be held each year in the first week of June at such time as the Council may fix at the offices of the Council or at such other place as the Council may direct, except any year which is a Local Government Election year, when the Annual Meeting shall be held within twenty-one days immediately following the election”.

It was proposed by Alderman J Tinsley, seconded by Alderman M Henderson and agreed that the above Notice of Motion be approved.

13. Confidential Business

There was no confidential business.

14. Any Other Business

14.1 Bugle from 2nd Battalion the Rifles The Right Worshipful the Mayor, Councillor R T Beckett

The Right Worshipful the Mayor, Councillor R T Beckett, advised that, at the recent Sounding of the Retreat, the 2nd Battalion the Rifles had presented the Council with a bugle and this was on display at the meeting for Members to view.

14.2 Congratulations to Alderman T Jeffers The Right Worshipful the Mayor, Councillor R T Beckett

The Right Worshipful the Mayor, Councillor R T Beckett, congratulated Alderman

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MM 31.05.2016 T Jeffers on the recent birth of his baby son. Alderman Jeffers thanked all those who had sent cards, presents, texts and good wishes to celebrate this happy occasion.

14.3 Filter Light at Oakwood Primary School Councillor M Tolerton

Councillor U Mackin left the meeting during consideration of this item of business (8.25 pm).

Councillor M Tolerton stated that she had been approached several weeks ago by Oakwood Integrated Primary School in relation to concerns at the lack of a proper filter light at the junction of The Cutts and McKinstry Road. This was a very dangerous junction that had seen many serious accidents. Parents of children attending Oakwood Integrated Primary School had started a petition to have a filter light provided. Councillor Tolerton stated that she would request Members’ Services to send the petition to Members and she encouraged them to sign and get as many signatures on the petition as possible. It was agreed that a letter be sent to TransportNI outlining the Council’s support for the campaign by parents of children at Oakwood Integrated Primary School to have a filter light installed at the junction.

Councillor Tolerton stated that one of the problems at the location was the queue of traffic outside the Council’s Civic Amenity Site. She had spoken to the Director of Environmental Services and the Head of Service (Technical and Estates) in relation to altering the opening hours of The Cutts Civic Amenity Site. Councillor Tolerton would also be attending the Environmental Services Committee meeting the following evening to raise this issue.

14.4 Bradley’s Walk Councillor M Tolerton

Councillor J McCarthy left the meeting during consideration of this item of business (8.28 pm).

Councillor M Tolerton advised that she had met the previous day with Mr Logan, resident of Belsize Road, Lisburn, whose son, Bradley, had died in August last year at the age of 10. As a tribute to Bradley, his family had been raising money to purchase defibrillators. Bradley had played football most Saturday mornings in Moira Demesne and the Logan family wished to provide a defibrillator in his memory at that location, as well as in the play park area of Wallace Park. The family also wanted to provide defibrillators in a number of primary schools in the area. As Chair of the Heart City Steering Group, Councillor Tolerton advised that it was intended that a Heart Walk would be developed in Moira Demesne and suggested that this would be called ‘Bradley’s Walk’. This would be progressed through the Heart City Steering Group and the Environmental Services Committee. Councillor Tolerton asked Members to remember the Logan family in their prayers and to support their campaign.

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The Head of Marketing and communications left the meeting during consideration of this item of business (8.30 pm).

14.5 “Real Change for Real People” (Contd) Councillor M Tolerton

Councillor M Tolerton referred to the above event, sponsored by the Council in conjunction with the South Eastern Trust, which would take place in the Island Civic Centre on the morning of Friday, 3 June, 2016. The event would focus on carers and people in receipt of benefits. There would be various stands and speakers and Councillor Tolerton encouraged Members to attend.

14.6 Visit by Prince Charles Councillor J Palmer

The Head of Marketing and communications returned to the meeting during consideration of this item of business (8.31 pm).

Councillor J Palmer referred to a visit to the Province the previous week by Prince Charles, during which time he had attended a concert in Hillsborough Castle. Councillor Palmer stated that there had been no civic representative from the Council at the event and enquired whether it was protocol for the Mayor or Deputy Mayor to be invited to attend on such occasions. Alderman A G Ewart stated that, a number of years ago, he had raised the issue of the Mayor attending events at Hillsborough Castle and had been advised that the issuing of invitations was up to the organiser of the event and it was not automatic that the Mayor received an invitation.

The Right Worshipful the Mayor, Councillor R T Beckett, stated that perhaps the event referred to by Councillor Palmer may not have required civic representation and could possibly have been in connection with one of Prince Charles’ charities.

14.7 Financial Contribution to Mr B Sharkey, UK Youth Parliament Alderman J Tinsley

Alderman J Tinsley referred to a young local man, Mr B Sharkey, who had recently been elected to represent the Lagan Valley region in the UK Youth Parliament. It was agreed, on a proposal by Alderman Tinsley, that a contribution of £500 be made to Mr Sharkey for his travel expenses in respect of his forthcoming attendance at the Annual Sitting of the UK Youth Parliament in the University of York from 22-24 July, 2016.

14.8 Traffic Congestion at Balmoral Show Councillor A Givan

Councillor A Givan referred to the many people who had attended and enjoyed the Balmoral Show and to the great success of the Council marquee at the entrance to the show. However, he stated that many motorists had queued for 2 hours to get into the show and for 3 hours to leave the venue in the evening. There was also an issue with residents of the Halftown Road and Culcavey being 473

MM 31.05.2016 virtually imprisoned in their homes by the lines of vehicles queuing to enter and leave the grounds. Whilst the Council was not directly responsible for the Balmoral Show, it was held within the City Council area and was bringing the Council area into disrepute. It was agreed, at the request of Councillor Givan, to

14.8 Traffic Congestion at Balmoral Show (Contd) Councillor A Givan

write to all stakeholders, including the PSNI, Royal Ulster Agricultural Society, TransportNI, Maze/Long Kesh Development Corporation and Eventsec, seeking a meeting in order to bring a resolution to this problem urgently. Alderman W J Dillon concurred with the sentiments of Councillor Givan, as did the Deputy Mayor, Councillor A Redpath.

Conclusion of the Meeting

At the conclusion of the meeting, which was the last meeting of Council before the Annual Meeting, The Right Worshipful the Mayor, Councillor R T Beckett, thanked all Members for their attendance.

There being no further business, the meeting was terminated at 8.42 pm.

Mayor

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Minutes of the proceedings of the Environmental Services Committee Meeting of Lisburn & Castlereagh City Council, held in the Island Civic Centre, Lisburn, BT27 4RL, on Wednesday 1 June 2016, at 5.30 pm

PRESENT Councillor Brian Hanvey (Chair)

The Right Worshipful the Mayor, Councillor RT Beckett

Aldermen: T Jeffers, SP Porter

Councillors: N Anderson, J Baird, B Bloomfield, P Catney, J Craig, A Givan, J Gray MBE, T Mitchell, T Morrow, L Poots

IN ATTENDANCE Alderman J Tinsley Councillor M Tolerton

Director of Environmental Services Head of Service (Technical and Estates) Head of Service (Environmental Health) Head of Service (Operational Services) Parks and Cemeteries Manager Member Services Officer

Commencement of Meeting

The Chair welcomed everyone to the meeting of the Environmental Services Committee.

1. Apologies

It was agreed to accept apologies from the Deputy Mayor, Councillor A Redpath and Councillor A McIntyre

2. Declarations of Interest

The Chair invited Members to declare any Conflicts of Interest they might have in relation to the business of the meeting and reminded them of the requirement to complete Declaration of Interest forms in this regard, which had been provided at the meeting. No Declarations of Interest were made.

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3. Minutes of the Environmental Services Committee Meeting held on 12 May 2016

It was proposed by Councillor P Catney, seconded by Councillor B Bloomfield, and agreed that the minutes of the Environmental Services Committee meeting held on 12 May 2016, as adopted at the Council meeting on 31 May 2016, be confirmed and signed.

4. Report from the Director of Environmental Services

4.1 Item Brought Forward

It was proposed by Councillor J Baird, seconded by Councillor J Gray MBE and agreed that Item 4.1 (Venturei Presentation) of the Report of the Head of Service (TE) be brought forward and considered at this stage of the meeting.

(Councillor J Craig arrived at 5.35 pm)

4.2 Welcome to New Member

The Chair welcomed Councillor J Craig, who had been co-opted to replace Councillor Jenny Palmer, to his first meeting of the Environmental Services Committee.

4.3 Venturei Presentation

The Chair welcomed Mr John O’Neill of Venturei Network who took Members through a powerpoint presentation on Future Cemetery Provision Economic Appraisal highlighting options for consideration. He then answered Members’ questions.

The Chair thanked Mr O’Neill for his attendance and he left the meeting.

Items for Noting:

It was proposed by Councillor L Poots, seconded by Councillor A Givan, and agreed that the following items (4.4 to 4.6) be noted.

4.4 Environmental Services Trading Accounts 2016/2017

Members noted that the trading accounts were not available and would be provided on completion

4.5 Rolling Year Absence Figures for Environmental Services

Members noted that, due to the amalgamation of recording systems, rolling

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year absence figures for Environmental Services were not available.

4.6 Northern Ireland Recycling Performance Study Update

Members noted an update report on the Northern Ireland Recycling Performance Study commissioned by the Department of Agriculture, Environment and Rural Affairs (formerly the Department of the Environment) and were provided with copy of a presentation delivered at a recent workshop. It was noted that Members would continue to be updated regarding progress.

4.7 Report of Head of Service (Environmental Health)

Items for Decision

4.7.1 The Welfare of Animals Act (Northern Ireland) 2011

Members were provided with copy correspondence from the Department of Agriculture, Environment and Rural Affairs (DAERA) regarding 2016/17 funding of Councils for enforcement of the Welfare of Animals Act (Northern Ireland) 2011. Members were advised that the current allocation was not sufficient to meet the needs of the service throughout this financial year and, if not increased, was likely to result in cuts in the resources.

It was proposed by Councillor J Baird, seconded by Councillor T Morrow and agreed to recommend that the Council write to the Minister for the Department of Agriculture, Environment and Rural Affairs (DAERA) requesting that further funding be provided in-year to supplement the current provision and ensure that the animal welfare service could continue to provide an efficient and effective service to the public.

4.7.2 The Licensing of Pavement Cafes Act (Northern Ireland) 2014

Members considered a report on the Licensing of Pavement Cafes Act (Northern Ireland) 2014 which would become fully operational with effect from 1 October 2016. In particular Members were asked to consider the duration of the licence period and the fee to be charged for granting and renewing pavement café licences.

It was proposed by Councillor P Catney, seconded by Councillor T Morrow, and agreed to recommend that

• Council approve the initial grant of a new pavement café licence for a period of 3 years with the presumption that thereafter a 5-year/open- ended licence would be issued for the location. • Council further approve the licensing fee structure for pavement cafes as proposed by the Northern Ireland Licensing Forum

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4.7.3 Response to the Department of the Environment “Policy Consultation” on Dilapidated/Dangerous Buildings and Neglected Sites

Members were provided with and considered a final single Council response to the consultation which included input from Environmental Health, Building Control and the Planning Service.

It was proposed by Councillor T Morrow, seconded by Councillor N Anderson and agreed to recommend that Council approve the final Council response to be forwarded to the Department of Agriculture, Environment and Rural Affairs (DAERA) in relation to the policy consultation on Dilapidated/Dangerous Buildings and Neglected Sites

4.7.4 Heart City Steering Group – 100th Anniversary of Professor Frank Pantridge – Appropriate Civic Event to Mark the Launch of the LCCC Celebrations

Members were advised that this year marked the 100th anniversary of Professor Frank Pantridge and were provided with a paper prepared by CMT outlining a proposal to mark the anniversary with a formal launch event and the provision of 10 defibrillators and housing stations within the Council area.

Councillor Tolerton asked that the proposal for the launch event be reviewed to ensure that it appropriately reflected Professor Pantridge’s achievements.

It was proposed by Councillor N Anderson, seconded by Councillor J Gray MBE and agreed that it be recommended that the Council approve the proposal to mark the 100th anniversary of Professor Frank Pantridge with an appropriate civic lunch event and the provision of defibrillators as outlined in the CMT paper.

Items for Noting

It was proposed by Councillor N Anderson, seconded by Councillor J Craig, and agreed that the following items (Item 4.7.5 to 4.7.9) be noted.

4.7.5 Noise Complaint Statistics

Members were provided with and noted the Lisburn & Castlereagh City Council Noise Complaint Statistical Report for 2015-2016.

4.7.6 Review of Animal Welfare

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Members were advised that a report on the Review of the Implementation of the Welfare of Animals Act (NI) 2011 had been completed and was available on the Department of Agriculture, Environment and Rural Affairs (DAERA) website.

Members were provided with and noted the content of a draft Action Plan in relation to actions taken by Councils to date to implement recommendations of the Animal Welfare Review.

4.7.7 Application for an Occasional Licence

Members noted the application for an occasional licence for The Hillside Bar, Main Street, Hillsborough.

4.7.8 Safeguarding Working Group Guidance on Adult Supervision at Lisburn & Castlereagh City Council Organised Activities

Members were provided with and noted the content of a paper produced by the Safeguarding Working Group providing guidance for staff in relation to the level of adult supervision at Council-organised activities.

4.7.9 Safety Advisory Group Minutes

Members were provided with and noted the minutes of the Safety Advisory Group meeting held on 16 March 2016.

4.8 Report of Head of Service (Operational Services)

Items for Decision

4.8.1 Replacement Vehicle, Plant & Equipment Schedule 2016/17

Members were provided with copy of the replacement vehicle, plant and equipment schedule for 2016/17.

It was proposed by Councillor B Bloomfield, seconded by Councillor J Gray MBE, and agreed to recommend that Council approve the commencement of the process to procure vehicles, plant and equipment for 2016/17 and that the Committee be provided with an update report once the procurement process had been completed.

Items for Noting

It was proposed by Councillor J Baird, seconded by Councillor A Givan, and agreed that the following items (Item 4.8.2 to 4.8.3) be noted.

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4.8.2 Roads (NI) Order 1993 - Proposed Abandonment At Baronscourt Lane

Members were reminded that, at its meeting in May, the Committee had sought additional information from Transport NI in respect of the proposed abandonment of lands at Baronscourt Lane, Carryduff. Members noted that the abandonment was to facilitate the reconfiguration of a turning head at the end of Baronscourt Lane to accommodate a new dwelling.

4.8.3 Roads (NI) Order 1993 - Abandonment Of Public Rights-Of-Way – Canal Street, Lisburn

Members were provided with copy and noted correspondence from Transport NI regarding the Council’s application to abandon public rights-of- way at a specified area of Canal Street.

4.9 Report of Head of Service (Technical and Estates)

Items for Decision

4.9.1 Venturei Presentation – Future Cemetery Provision

It was noted that this item had been considered earlier in the meeting.

4.9.2 Future Cemetery Provision

Members were advised on current and planned cemetery provision within the Council area. They were also provided with and considered the economic appraisal and business case report for future cemetery provision by Venturei Network.

It was proposed by Councillor P Catney, seconded by Councillor J Baird, and agreed to recommend that Council approve the recommendations contained in the report as follows:- i. That the Council progress the investigation of extending into land currently within the Council’s ownership at the Lisburn New Cemetery Extension, Blaris Road, Lisburn, by progressing hydrogeological site investigations and preparation of a suitable cemetery extension design for submission to Planning. ii. That the Council proceed to invite expressions of interest from the private sector for a future cemetery provision solution and further consider these within a strategic business case to secure future long term cemetery provision for the Lisburn & Castlereagh City Council area.

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4.9.3 Proposal for a Pilot “Real Nappy” Scheme

Members were provided with a detailed report on the feasibility of implementing a pilot ‘real nappy’ scheme as part of ongoing efforts to reduce volumes of waste sent to landfill and to promote a sustainable waste management message to householders.

It was proposed by Councillor N Anderson, seconded by Councillor T Morrow, and agreed to recommend that the Council approve a budget of £2,000 to be allocated to operating a pilot real nappy incentive scheme providing a trial pack and refund option within the Council area for a 12 month period.

Items for Noting

It was proposed by Councillor J Baird, seconded by Councillor N Anderson and agreed that the following items (Item 4.9.4 to Item 4.9.6) be noted.

4.9.4 Planning Application Blaris Road Lisburn

Members were provided with and noted copy correspondence from the Planning Manager regarding an amended planning application for a housing development at Blaris Road, Lisburn. Members noted that any comments should be forwarded to the Planning Manager at Lisburn & Castlereagh City Council.

4.9.5 Update on International Compost Awareness Week 2016

Members were provided and noted copy paper outlining the activities that had been organised by the Waste Management Team to promote International Compost Awareness Week 2016.

4.9.6 Update on the Introduction of Rigid Plastic Packaging to Household Recycling Bins

Members noted planned promotional activities to raise awareness of household recycling, focusing on the recent addition of rigid plastic packaging to recycling bin collections

5 Confidential Report by the Director of Environmental Services

The Director reported that the items contained in her Confidential Report required to be considered under confidential business due to the reasons outlined

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Item 5.1: Confidential for reasons relating to the financial and business affairs of any particular person (including the Council holding that information)

Item 5.2: Confidential due to information relating to individuals

Item 5.3: Confidential for reasons relating to the financial and business affairs of any particular person (including the Council holding that information)

Item 5.4: Confidential due to information relating to individuals

Item 5.5: Confidential due to information in relation to which a claim to legal professional privilege could be maintained in legal proceedings

It was proposed by Councillor N Anderson, seconded by Councillor J Gray MBE, and agreed that the items in the Confidential Report be considered ‘In Committee’ in the absence of members of the press and public.

In Committee

Items for Decision

5.1 Planned Preventative Maintenance Contracts for Period up to 31 May 2017

It was proposed by Councillor L Poots, seconded by Councillor J Baird, and agreed to recommend that Council agree to accept the recommendations in the associated reports in relation to the following Planned Preventative Maintenance Contracts:

Air condition and air handling Boilers and associated plant Building energy management systems Emergency lighting Fire alarms Intruder alarms Legionella prevention

5.2 Essential Capital Works: Extension to Current Fixed-Term Contracts to Complete Scheduled Capital Works at Castlereagh Hills Golf Course, Dundonald International Ice Bowl and Lough Moss Leisure Centre

It was proposed by Councillor P Catney, seconded by Councillor T Morrow, and agreed to recommend that Council approve the extension of two fixed- term contracts to enable completion of essential leisure capital works at Castlereagh Hill Golf Club, Dundonald International Ice Bowl and Lough Moss Leisure Centre.

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5.3 arc21 Joint Committee Meeting 19 May 2016

5.3.1 arc21 -- Agenda and Papers and Monthly Bulletin

Members were provided with and noted papers in relation to arc21 Joint Committee meeting held on 19 May 2016 and the arc21 Members’ Bulletin

5.3.2 arc21 - Supply and Delivery of Wheeled Refuse Collection Containers, Bottle Banks and Other Supplies Contract

It was proposed by Councillor J Baird, seconded by Councillor P Catney and agreed to recommend that Council endorse and approve the arc21 procurement exercise and recommendations for the supply and delivery of wheeled refuse collection containers, bottle banks and other supplies contract

Additional Confidential Report (Verbal)

5.4 Amendment to OSU Organisational Design

Members were advised of an amendment to the OSU organisational design and noted that this would not result in any adverse financial impact. It was proposed by Councillor A Givan, seconded by Councillor P Catney and agreed to recommend that the amendment to the OSU organisational design be referred for consideration to the Corporate Services Committee as a HR issue.

5.5 Nutts Corner Noise Nuisance

Members were advised regarding a recent legal judgement relating to a noise nuisance emanating from the Nutts Corner race track.

Members noted that, in accordance with the scheme of delegation, instruction had now been given to Counsel to lodge an appeal to the County Court against the judgement.

It was proposed by Councillor P Catney, seconded by Alderman SP Porter, and agreed to come out of committee and normal business was resumed.

Resumption of Normal Business

6, Any Other Business

6.1 Duncan’s Dam

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In furtherance to the matters as raised at Council, Members were provided with a verbal update regarding works carried out at Duncan’s Dam. It was confirmed that reporting on the works would continue and once the final site visit to the Dam had been completed a final update would be issued.

6.2 Grass Cutting at Sprucefield Roundabouts

In furtherance to the matters as raised at Council, Members were updated regarding issues that had arisen in respect of grass cutting at the roundabouts at Sprucefield. It was noted that officers had met with the company responsible for maintenance and works to resolve the issue would be completed within the next week.

6.3 Planting Schemes- Moira

In furtherance to the matters as raised at Council, Members were advised that, following the matter being raised in March, an update had previously been brought to Committee. The Director confirmed the circumstances that had predicated the inadequacies of the scheme and assured Members that officers were working to ensure adequate arrangements were in place to prohibit such a recurrence.

6.4 Environmental Services Issues

The Chair referred to the operational issues that had been raised at the Council meeting the previous evening and stated that it would have been preferable and more appropriate for these issues to be raised directly with the Committee Chair and/or the Environmental Services Director rather than at Council.

The Chair stated that he wished to put on record his appreciation of the hard work and professionalism of the officers within the Environmental Services Department during his tenure as Chairman. He also expressed thanks to the Vice Chair and to Committee Members for their support throughout his year of office. Councillor P Catney and Alderman J Tinsley supported the Chair’s comments

6.5 The Cutts Amenity Site - Placement of Cones

It was noted that officers would liaise directly with Councillor M Tolerton regarding her concern about the placement of cones at the Cutts Amenity Site.

6.6 Shop Fronts at Moss Road

Councillor J Craig expressed disappointment that the previous Lisburn City Council had not resolved issues arising at the shop fronts at Moss Road and

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referred to tripping incidents caused by the uneven state of the pavement. Members noted that an office meeting had been arranged for Tuesday 2 June, to investigate and explore options for resolving the matter.

6.6 Clinical Waste

Members noted that officers would liaise directly with Councillor M Tolerton regarding her query on clinical waste and medicines disposal bins.

There being no further business, the meeting ended at 7.05 pm.

______Chairman

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Minutes of the proceedings of the Development Committee Meeting of Lisburn & Castlereagh City Council held in the Island Civic Centre, Lisburn, BT27 4RL on Wednesday, 1 June 2016 at 7.10 pm

PRESENT: Alderman A G Ewart, Chairman

The Right Worshipful the Mayor, Councillor R T Beckett

Deputy Mayor, Councillor A Redpath

Alderman W J Dillon MBE

Councillors J Baird, B Bloomfield, S Carson, A P Ewing, A Givan, H Legge, U Mackin, T Mitchell and M H Tolerton

OTHER MEMBERS: Councillors J McCarthy and O Gawith

IN ATTENDANCE: Lisburn & Castlereagh City Council Chief Executive Lead Head of Planning & Building Control Lead Head of Development Head of Building Control Committee Secretary

Hillsborough Public Realm Scheme Mr David Watkiss, Landscape Architect, The Paul Hogarth Company Mr Andrew Haley, Landscape Architect, The Paul Hogarth Company

Commencement of Meeting

The Chairman, Alderman A G Ewart, welcomed everyone to the June Meeting of the Development Committee and apologised for the lateness in commencing the meeting which had been occasioned as a result of the earlier Committee Meeting having overran.

1. Apologies

It was agreed to accept apologies for non-attendance at the meeting on behalf of Councillors J Gallen and S Scott.

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2. Declarations of Interest

The Chairman invited Members to declare any Conflicts of Interest they might have in relation to the business of the meeting and reminded them of the requirement that they complete Declaration of Interest forms in this regard, which had been provided at the meeting.

During the course of the Meeting Councillor U Mackin declared an interest in item 6.3 ‘Lisburn Public Realm Scheme – Damage to Foundations, Orange Arch’ in view of his membership of the Loyal Orange Order, and completed a Declaration of Interest form in this regard.

Declaration of Interest forms were also completed by • Councillor H Legge in respect of the following:- items 4.1.2.4 ‘Department of Social Development – Affordable Warmth Scheme,’ and

• Councillor A P Ewing in respect of item 5.1.1 ‘Presentation – Hillsborough Public Realm Scheme’ in view of a family member managing a retail establishment in Hillsborough

3. Minutes

It was proposed by Alderman W J Dillon, seconded by Councillor A Givan, and agreed that the Minutes of Meeting of Committee held on 11 May 2016, as adopted by the Council at its meeting on 31 May 2016, be confirmed and signed.

It was agreed that the Report of the Lead Head of Planning and Building Control be considered at this point in the Meeting, prior to receiving the presentation on the Hillsborough Public Realm Scheme.

4 Report by the Lead Head of Planning & Building Control and the Lead Head of Development

4.1 Report by Lead Head of Planning & Building Control

It was proposed by Alderman W J Dillon, seconded by Councillor A Givan, and agreed that the report and recommendations of the Lead Head of Planning & Building Control be adopted subject to any decisions recorded below:

4.1.1 Report by Head of Building Control

It was proposed by Councillor A Givan, seconded by the Deputy Mayor, Councillor A Redpath, and agreed that the recommendations of the Head of Building Control be adopted subject to any decisions recorded below.

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4.1.1.1 Street Naming off Bracken Hill Close, Ballymaconaghy Road

The Head of Building Control reported that David Ferguson Architects had proposed the name for a development that consisted of 26 dwellings off the existing Bracken Hill Close, Ballymaconaghy Road.

A copy of the development layout had been circulated to the Committee for Members’ information.

It was agreed to recommend that the name ‘Bracken Hill Square’ which met the requirements of the Council’s Street Naming Policy in that ‘Bracken Hill’ was an approved name that was used in the locality be allocated to the proposed development of 26 dwellings off Bracken Hill Close, Ballymaconaghy, there being no objections to this proposal having been received from consultees.

4.1.1.2 Street Naming within the Millmount Village Development, Comber Road, Dundonald

The Head of Building Control reported that Alan Patterson Design had proposed the name for an extension to the existing Millmount Village development that consisted of 10 dwellings.

A copy of the development layout had been circulated to the Committee for Members’ information.

It was agreed to recommend that the name ‘Millmount Village Way’ which met the requirements of the Council’s Street Naming Policy in that ‘Millmount Village’ was an approved name that was used in the existing development be allocated to the proposed development of 10 dwellings in the existing development, there being no objections to this proposal having been received from consultees.

Items for Noting

4.1.1.2 Building Control Applications – Full Plan Applications and Regularisation Certificates

The Committee noted the undernoted information in regard to the Full Plan Applications and Regularisation Certificates:

- for the period 9 April 2016 to 8 May 2016,142 Full Plan Applications had been “approved” and 39 Regularisation Certificates had been issued in accordance with the powers delegated.

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4.1.1.4 Department of Finance and Personnel – Completion Notice Ready Report to Land and Property Services

The Committee noted the undernoted information in regard to Completion Notice Ready Reports: - The Completion Notice Ready Report for the month of April 2016 returned to the Department of Finance and Personnel (DFPNI), Land and Property Services, had indicated that a total of 56 properties had been identified as having reached occupiable status.

4.1.1.5 Department for Social Development – Affordable Warmth Project

The Committee noted the undernoted information in regard to visits by Home Assessment Officers within the Council’s Building Control Service:

- in the month of April 2016 had visited 129 home visits for the Affordable Warmth Scheme and made 42 referrals for home improvements to the NIHE, as well as 50 financial checks for the Housing Executive as part of the service’s new enhanced role. In addition council officers had made16 referrals to the ‘Make the Call’ team.

4.1.1.6 Department of the Environment Consultation – Dilapidated/ Dangerous Buildings and Neglected Sites

The Head of Building Control reminded the Committee that the above consultation having been provided for information to the Committee at its meeting in May 2016, requested views on the DOE’s preferred option of creating overarching legislation to bring historical statute I the area of dilapidated and dangerous buildings up to date.

It was agreed to recommend that the Committee notes the final response from the Council to be forwarded to the Department of the Environment (now Department of Agriculture, Environment and Rural Affairs) in relation to the Policy Consultation on Dilapidated/Dangerous Buildings and Neglected Sites by the stipulated closing date of 30 June 2016, as circulated.

Items for Noting

4.1.2 Department for Infrastructure

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4.1.2.1 Roads (NI) Order 1993 Abandonment of Public Rights-of-Way Canal Street, Lisburn

The Committee had been furnished with a copy of a letter dated 1 May 2016 and related map received from Transport NI in relation to the application from the Council in regard to the proposed abandonment of the land/footpath at Canal Street, Lisburn.

It was agreed that the proposed abandonment at Canal Street, Lisburn, be noted, there being no comments or objections from Members present.

4.1.2.2 The Derriaghy Road, Lisburn (Abandonment) Order (NI) 1993 The Committee had been furnished with a copy of correspondence dated 19 May 2016 from Transport NI, together with a copy of the draft order, map and the statutory notice regarding the above abandonment, which had been published in the Belfast Gazette, Belfast Telegraph, News Letter and Ulster Star.

It was agreed on a proposal by Councillor M H Tolerton, seconded by Alderman W J Dillon, that the Abandonment at the Derriaghy Road, Lisburn be noted, there being no comments or objections from Members present.

4.1.3 Reaville Park, Dundonald – Proposed Waiting Restrictions

The Committee had been furnished with a copy of a letter dated 21 May 2016 from Transport NI in relation to the proposed introduction of a ‘No Waiting at Any Time’ restriction at Reaville Park, Dundonald.

It was agreed on a proposal by Councillor S Carson and seconded by Councillor H Legge, that the proposed introduction of a ‘No Waiting at Any Time’ restriction at Reaville Park, Dundonald be noted, there being no comments or objections from Members present.

Items for Noting

4.1.4 Budget Report – Building Control

The Committee had been furnished with and noted the content of a copy of a summary Budget Report for Building Control for the year to 31 March 2017 as at 30 April 2016.

4.1.5 Rolling Year Absence Figures for Building Control

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The Lead Head of Planning & Building Control reported that due to the amalgamation of the timeware and absence systems, the absence figures for Building Control, as presented, were not conclusive and would be included in next month’s report. It was agreed that the report by the Lead Head of Planning & Building Control be noted.

Additional Report by Lead Head of Planning & Building Control

Item for Decision

4.1.6 Department for Infrastructure

4.1.6.1 Provision of an Accessible/Blue Badge Parking Bay at 49 Enler Park East, Dundonald

The Committee was furnished with a copy of a letter dated 26 May 2016 and associated map from Transport NI Eastern Division in regard to a proposal to provide an accessible/disabled parking bay at 49 Enler Park East, Dundonald.

It was proposed by Councillor H Legge, seconded by Councillor A Givan, and agreed that:

- the proposal to provide an accessible/disabled parking bay at the above location be noted, there being no objections or comments from Members present, and

- as the letter from Transport NI had been addressed to the former Acting Chief Executive at the former Castlereagh Borough Council address, a letter be furnished to Transport NI Eastern division advising of the correct details for the Lisburn & Castlereagh City Council for any future correspondence.

5. Hillsborough Public Realm Scheme – Presentation

The Lead Head of Development reminded the Committee that consultation with the local community in Hillsborough regarding the design of the Hillsborough Public Realm Scheme was on-going and that a series of focus groups for residents and businesses had taken place in the Courthouse on Tuesday 10 May 2016 to which all Members of the Council had been invited. A public display of design options was running in the Courthouse from 16 May to 30 May 2016.

The Lead Head of Development reported that arrangements had been made for the proposed Scheme’s landscape architect, Mr David Watkiss, to present to the Committee details of the consultation outcomes, and a proposed outline of the Scheme for Members’ consideration. The Lead Head of Development stated that

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5. Hillsborough Public Realm Scheme – Presentation (Cont’d) the issue of cars parking round the court house was a particular issue that Members were required to consider.

The Tourism Development Manager, Regeneration Manager and Regeneration Officer entered the Meeting (7.20 pm).

The Chairman, Alderman A G Ewart, extend a welcome to Mr David Watkiss, and Mr Andrew Haley, the Paul Hogarth Company Limited, who with the aid of PowerPoint provided the Committee with an overview of the Hillsborough Public Consultation process to date, commencing in April 2015, and also the outcomes following the public consultation exercise in regard to:

- seating options at Lower Main Street, Hillsborough, at the war memorial, - parking options at the Courthouse, and - options in relation to footpath width at Ballynahinch Street and associated number of parking spaces.

Mr Watkiss confirmed that the Hillsborough Public Realm Scheme included the retention of the Sequoia tree.

Following the presentations Mr Watkiss responded to questions from the Committee in connection with the issues raised during the presentation.

Alderman W J Dillon emphasised the importance of the residents in Hillsborough being consulted fully at this stage to ensure that the Public Realm Scheme had their support.

Councillor J Baird emphasised the importance of the Public Realm Consultants consulting with the Agri-Food and Biosciences Institute (AFBI) in regard to the issue of agricultural vehicles in Park Street.

Mr Watkiss assured the Committee that the feedback from the public consultation had been positive and agreed to send out to Members the responses from the public consultation.

The Chairman, Alderman A G Ewart, thanked Mr Watkiss and Mr Haley for their presentation. Mr Watkiss and Mr Haley remained in the meeting in order to make their presentation on the proposals for Hillsborough Forest Park.

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5.1 Hillsborough Tourism Master Plan – Hillsborough Forest Park

The Lead Head of Development reminded the Committee that the agreed Tourism Master Plan for Hillsborough made a series of recommendations regarding improvements needed in Hillsborough Forest Park and that the Council had agreed a Memorandum of Understanding with the Forest Service in this regard in March 2016. A rural funding bid to the Department of Agriculture, Environment & Rural Affairs (DAERA) focusing on Hillsborough Forest Park would be made by the Council’s Tourism team.

The Lead Head of Development reported that in an extension of the Hillsborough Public Realm contract, The Paul Hogarth Company, had developed some high level concept options for an improved forest park, including plans for a high-end Motor Home and Tourism Caravan facility. These concept options would form the basis of a community consultation exercise over the summer months.

With the aid of PowerPoint Mr Haley provided the Committee with images of the panels that had been in place at a recent meeting of the Hillsborough Village Steering Group introducing the feasibility study of Hillsborough Forest Park.

Mr Watkiss discussed an overview of the consultation process for the proposals for Hillsborough Forest Park, which included both statutory and non-statutory consultations.

In response to further comments by Councillor J Baird in regard to agricultural vehicles in Park Street, Mr Watkiss acknowledged that there were issues in Park Street that needed to be addressed.

The Chairman, Alderman A G Ewart, thanked Mr Watkiss and Mr Haley for their presentation on Hillsborough Forest Park, following which they left the meeting (8.06 pm).

6. Report by Lead Head of Development

It was proposed by Alderman W J Dillon, seconded by Councillor M H Tolerton, and agreed that the report and recommendations of the Lead Head of Development be adopted subject to any decisions recorded below.

6.1 Hillsborough

6.1.1 Presentation – Hillsborough Public Realm Scheme

It was noted that the above presentation had been received earlier in the Meeting (item 5 refers).

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6.1.1 Presentation – Hillsborough Public Realm Scheme (Cont’d)

A further discussion ensued in regard to the need for increased parking facilities in Hillsborough Village.

It was agreed to recommend on a proposal by the Deputy Mayor, Councillor A Redpath, that the Committee agree to the proposals for the Hillsborough Public Realm Scheme, as presented, namely:

• Seating at the war memorial in Lower Main Street, Hillsborough: Option C be the preferred option,

• The Courthouse Parking Options: Option B – a reduced, but formalized parking arrangement - be the preferred option, subject to any net reduction in parking spaces at the Courthouse being offset by additional car parking spaces at Hillsborough Forest Park and delivering a net increase of parking spaces overall, and

• Ballynahinch Street – Footpath Width: Option 3 be the preferred option.

6.1.2 Hillsborough Tourism Master Plan – Hillsborough Forest Park

It was noted that the concepts for Hillsborough Forest Park had been dealt with earlier in the Meeting (item 5.1 refers).

The Tourism Development Manager, Regeneration Manager and Regeneration Officer left the Meeting (8.15 pm)

6.2 Northern Ireland Local Government Association - Correspondence Commonwealth Sustainable Cities Network 2016 Meeting “Successful, Safe and Sustainable Cities: Making Cities Fit for the Future” London 12-13 July 2016

The Committee had been furnished with a letter dated 16 May 2016 from Mr Derek McCallan, Chief Executive, Northern Ireland Local Government Association (NILGA), regarding the above event arranged by the Commonweatlh Sustainable Cities Network and which was taking place during 12-13 July 2016 in London.

It was agreed to recommend that the correspondence from NILGA be noted.

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6.3 City Promotion Budget – Moira Calling

The Lead Head of Development reported receipt of a request for financial support from a local event management company ‘Brown Lemonade’ towards a new event, ‘Moira Calling,’ which was taking place in Moira Demesne on Saturday 10 September 2016.

The Committee had been furnished with a copy of the completed request for funding in the sum of £6,000 towards marketing and promotion of the event from ‘Brown Lemonade’.

The Lead Head of Development advised the Committee that the event was hoping to attract 1,500 people and over 200 bed night were estimated alongside an extensive marketing campaign to raise the profile of the event, with the Council being branded on all promotional literature.

It was proposed by Alderman W J Dillon, seconded by the Deputy Mayor, Councillor A Redpath, and agreed to recommend that in line with levels of support for other events with a similar output profile, the Committee agrees to support the marketing of the ‘Moira Calling’ event at a maximum cost of £3,000, to include technical support, from the Tourism Development budgets.

6.4 2016 Balmoral Show

The Committee had been furnished with a copy of a report on the 2016 City Centre Showcase and promotional activity, including survey results from visitors to the Lisburn & Castlereagh City Council marquee. The Lead Head of Development reported that generally, feedback had been positive from traders and visitors to date with plans to further develop the linkages with Lisburn City Centre in future years.

Comments from the Chairman, Alderman A G Ewart, were noted in regard to the need to consider promoting traders from Hillsborough and Moira in the Council’s marquee in future years.

It was proposed by Councillor M H Tolerton, seconded by Councillor U Mackin, and agreed to recommend that the Committee agrees to support a similar initiative for the 2017 Balmoral Show with a budget of £35,000 to be allocated from the City Promotion budget, it being noted that it was proposed that the Visit Lisburn and Castlereagh marquee in 2017 would be freshened up with a slightly larger marquee to accommodate the trader requests, explore innovative concepts/ options to make the marquee more appealing.

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6.5 Belshaw’s Quarry

The Lead Head of Development reported receipt of a request from Mr John Belshaw, Chairman of Whitemountain and District Community Association, in connection with a letter of support for an on-going project that the group was working on within the Whitemountain area.

The Committee had been furnished with a copy of an invitation letter that had been used for a Public Meeting in March 2016 which described the project in more detail which was about creating a Sculpture Park and Trail within the Whitemountain area and accessing external funding for support, it being noted that a letter of support from the Council would assist in external funding applications.

It was agreed to recommend that the Committee agrees that Officers liaise directly with the Chairman of Whitemountain and District Community Association in drafting an appropriate Letter of Support for external funding applications for a Sculpture Park and Trail in the Whitemountain area.

6.6 UEFA Euro 2016 Football Championships - Promotional Opportunity

The Lead Head of Development reported that as part of the UEFA Euro 2016 Championships in Paris, the City of Paris was transforming the left bank of the River Seine into a showcase of participating nations entitled “Quaysides of Europe” which would allow visitors to discover the competing countries through the prism of culture. Visit Belfast had been asked by DETI to manage and deliver the Northern Ireland Pavilion utilising the recent ‘Belfast Go Explore’ campaign and Virtual Reality app as the centerpiece within the pavilion.

The Committee had been furnished with a copy of the invitation email to the Council’s Tourism Section with a request for staff to assist the Visit Belfast team in promoting the greater Belfast area and Northern Ireland.

It was agreed to recommend that the Committee sends up to a maximum of 4 staff to attend the Euro 2016 promotional offer in partnership with Visit Belfast at a cost of £1352 per staff member for five nights each.

6.7 Interim Business Start Up Provision in Lisburn & Castlereagh City Council Area

The Committee had been furnished with an update on the current position of the Northern Ireland Business Start Up Programme (NIBSUP) and a number of options currently being considered to ensure there was alternative start up provision in the Lisburn & Castlereagh City Council area between the current Regional Start Initiative (RSI) contract ending in October 2016 and the new

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6.7 Interim Business Start Up Provision in Lisburn & Castlereagh City Council Area (Cont’d) programme being put in place.

It was agreed to recommend that the Committee funds an interim Business Start Up solution locally from October 2016 at a total indicative budget of £50,000 which would cover business plan delivery, marketing and call enquiry handling.

6.8 Lisburn & Castlereagh City Council Joint Skills Development Initiative with the South Eastern Regional College (SERC)

The Lead Head of Development reported that as a result of ongoing engagement with local businesses the Economic Development Unit had identified an opportunity to implement a pilot skills development initiative in partnership with the South Eastern Regional College (SRC) and up to ten local businesses from across the construction sector.

The Committee had been furnished with a copy of an overview of the proposed project and a request for match funding from the Council of up to £2,000 in order to promote the pilot scheme as widely as possible, it being noted that if this pilot was successful there was also scope to roll it out for other priority business sectors across the City.

It was agreed to recommend that the Council participates in the above pilot skills initiative and contributes to overall marketing activities at a maximum cost of up to £2,000.

6.9 Invest in Health, Profit in Business 2016-2017

The Lead Head of Development reminded the Committee that the Economic Development Unit had been working in partnership with the Public Health Agency (PHA) over the past four years to promote employee well-being initiatives in local SMEs as part of the ‘Invest in Health, Profit in Business’ Scheme.

The Committee had been furnished with a copy of a brief overview of the above project outputs from last year, a proposal for delivery in 2016/2017 and match funding request from the Council of £2,000.

It was agreed to recommend that the Committee agrees to the proposal in respect of the ‘Invest in Health, Profit in Business’ proposal to match fund the initiative at a sum of £2,000 towards the delivery of the initiative.

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6.10 Nicholson Statue – Proposed Restoration Work

The Lead Head of Development reported that at the request of the Chairman, Alderman A G Ewart, a proposal had been developed to carry out restoration work on the Nicholson statue based in Market Square which included stripping o old layers of paint and repagination of the bronze work along with repairs to the wording on the base.

It was agreed to recommend that the Council procures a specialist restoration team to carry out works to restore the Nicholson Statue in Market Square, Lisburn, at an estimated cost of up to £10,000, it being noted that the work would be carried out on site and would be expected to take approximately two weeks to complete.

Items for Noting

6.11 Update on Rural Development Programme 2014-2020

The Lead Head of Development updated the Committee in regard to the delivery of Priory 6 of the Rural Development Programme 2014-2020, with all contract documentation having been signed by the Chairman of Lagan Rural Partnership Local Action Group Board and the Chief Executive on behalf of the Council, acting as secretariat to the Local Action Group.

The Committee had been furnished with copies of the following: a) contract between the Department of Agriculture, Environment & Rural Affairs (DAERA) and the Local Action Group b) service level agreement between DAERA and the Council, and c) contract between DAERA and the Council.

The Lead Head of Development advised the Committee that following a series of pre-application workshops relating to the Rural Business Investment Scheme in March 2016, it was expected that a cohort of up to 71 potential applicants would be eligible to apply with a total of £2.5 million of combined grant request against grant availability of £1.3 million. The Local Action Group had agreed to open the closed call for applications for this scheme on Tuesday 31 May 2016 and to extend the call period until Friday 5 August 2016.

It was agreed that the Lead Head of Development’s report be noted.

6.12 Fair Trade – Potential Accreditation for the City of Lisburn and Castlereagh

The Committee had been furnished with a copy of a letter from Dr Christopher Stange, Secretariat – All Party Group on Fairtrade, to the Council seeking Council

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6.12 Fair Trade – Potential Accreditation for the City of Lisburn and Castlereagh (Cont’d) agreement regarding the achievement of Fairtrade Accreditation for Lisburn &

Castlereagh City Council, together with a copy of a report prepared by Dr Stange, providing further information and his recommendation for the Committee’s consideration.

The Lead Head of Development gave a verbal update on above proposal and the merits of the Council achieving Fairtrade.

It was agreed that the Council should seek to achieve Fairtrade accreditation, with a further report to be brought to the Committee in due course.

The Deputy Mayor, Councillor A Redpath, left the Meeting (8.25 pm).

6.13 City Centre Advisory Group

Further to the previous decision of the Council to bring the City Centre Management function in-house and to create an “Advisory Group” of City Centre Stakeholders to advise the Council on City Centre matters and issues, the Lead Head of Development reported that a group of stakeholders who had expressed an interest in making a contribution would be invited to attend a breakfast meeting in June 2016 to initiate discussion in this regard.

It was noted that the proposed agenda for the breakfast meeting would include a presentation on the Council’s new City Centre evaluation framework and that Members of the Committee would be invited to attend, as would the Chief Executive and Corporate Management Team.

The Lead Head of Development responded to comments from the Chief Executive in relation to the importance of involving other Government departments and outside bodies in meetings of the “Advisory Group” of City Centre Stakeholders.

At the request of Councillor J McCarthy it was agreed that an invitation to the breakfast meeting would be extended to all Members of Council.

6.14 Hillsborough Steering Group Committee

The Committee had been furnished with and noted the content of a copy of the minutes of the most recent Steering Committee meeting which had taken place on 6 April 2016.

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6.15 Budget Report – Development

The Committee had been furnished with and noted the content of a summary budget report for Development for the year to 31 March 2017 as at 30 April 2016.

6.16 Rolling Year Absence Figures for Economic Development

It was noted that due to the amalgamation of the timeware and absence systems, the absence figures for Economic Development, as presented, were not conclusive and would be included in next month’s report.

7. Confidential Report by the Lead Head of Development

The Chairman, Alderman A G Ewart, reported that the items in the Confidential Reports were required to be considered “In Committee” for the reasons outlined:-

7.1 Lisburn Public Realm Scheme - Confidential due to information relating to the financial or business affairs of the organisation concerned.

7.2 Organisational Design – Economic Development Unit – Confidential due to information likely to reveal the identity of individuals.

7.3 Lisburn Public Realm Scheme – Damage to Foundations - Orange Arch – Confidential due to information in relation to which a claim to legal professional privilege could be maintained in legal proceedings.

“In Committee”

It was proposed by Alderman W J Dillon, seconded by Councillor J Baird, and agreed that the Confidential Business, as outlined above, be considered “In Committee” in the absence of press or members of the public.

It agreed that the Confidential Report and recommendations of the Lead Head of Development be adopted subject to any decisions recorded below.

7.1 Lisburn Public Realm Scheme

Further to the decision of the Committee at its Meeting on 11 May 2016 that the Council contacts its legal advisors with a view of taking legal proceedings against the Public Realm Contractor and the Public Realm Consultants, a copy of correspondence in this regard had been furnished to the Committee.

In line with delegated authority granted to the Council at its Meeting on 31 May 2016, it was agreed that the course of action outlined by the Council’s legal advisor be agreed.

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7.2 Organisational Design – Economic Development Unit

Further to the agreement by the Council in December 2015 of the structure of the Economic Development Unit and following independent evaluation of each of the job descriptions, the Committee had been furnished with a copy of a report outlining proposed changes to the grading of a number of posts in the Unit.

The Lead Head of Development responded to questions from the Committee in regard to some of the posts referred to in the report as circulated.

It was agreed to recommend that the independently evaluated grading for the posts outlined in the report as circulated be agreed in order that the matching process for the Economic Development Unit be progressed.

Councillor A P Ewing left the Meeting at 8.33 pm.

Additional Confidential Report by Lead Head of Development

7.3 Lisburn Public Realm Scheme – Damage to Foundations - Orange Arch

The Lead Head of Development reminded the Committee that as part of the Lisburn Public Realm Scheme the Contractors had been paid to construct new foundations for the Arch at the agreed new location Market Square.

The Lead Head of Development reported that a structural issue resulting from damage to the foundations had arisen in connection with the Arch which had been investigated by the Public Realm Scheme’s structural engineers, at the request of the Council, and outlined to the Committee the estimated costs to repair the foundations.

The Lead Head of Development responded to questions from the Committee in relation to this matter.

In line with delegated authority granted to the Council at its Meeting on 31 May 2016, it was agreed to recommend that in order that the structural issue with the Arch be resolved in time for the Orange Festival Celebrations this year, the Council cover the costs of repair and then seeks to recover the cost from the relevant parties, where possible.

It was also agreed that Officers in the Development Unit discuss planning issues associated with the erection of the Orange Arch in the City Centre with the Council’s Planning Officials with a view to having the matter resolved as a matter of urgency.

It was proposed by Councillor T Mitchell, seconded by Councillor A Givan, and agreed to come out of Committee and normal business was resumed.

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Resumption of Normal Business

8. Any Other Business

8.1 Business Engagement Visits Initiative The Chairman, Alderman A G Ewart

The Chairman, Alderman A G Ewart, informed the Committee that as a result of an ongoing programme of business engagement visits in Economic Development, an opportunity had arisen to develop a Lisburn & Castlereagh showcase/exhibition to promote the theme ‘made in Lisburn & Castlereagh.’ This initiative, which was being progressed by the Economic Development Manager, along with the Chief Executive, was still in its early stages. A further report on this initiative would be brought to the Committee in due course.

8.2 Thanks of Chairman Alderman A G Ewart

Alderman A G Ewart stated that this was his last meeting of the Development Committee as Chairman and extended thanks and appreciation to the Vice Chairman, Alderman W J Dillon, and Members of the Committee for their support during his chairmanship. Alderman Ewart thanked the Chief Executive and Officers in the Economic Development Unit for their commitment and support, and also the Committee Secretary for the manner in which the Committee had been serviced during his term of office.

Alderman W J Dillon expressed thanks to the Chairman, Alderman A G Ewart, for the manner in which he conducted the business of the Development Committee meetings throughout the past year.

There being no further business for consideration the meeting terminated at 8.45 pm.

______Chairman

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LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of the proceedings of the Leisure and Community Development Committee Meeting of Lisburn & Castlereagh City Council, held in the Island Civic Centre, Lisburn, BT27 4RL, on Tuesday, 7 June 2016, at 5.30 pm

PRESENT Alderman S P Porter (Chairman)

The Right Worshipful the Mayor, Councillor R T Beckett

Aldermen: W A Leathem J Tinsley

Councillors: N Anderson, B Bloomfield MBE, J Gallen, A Givan, J Gray MBE, H Legge, T Morrow, R Walker

OTHER MEMBERS Aldermen: T Jeffers Councillors: A Grehan

IN ATTENDANCE Director of Leisure & Community Services Head of Service (Parks & Amenities) Head of Service (Sports Services) Peace IV Manager Curator of Lisburn Museum Committee Secretary

Commencement of Meeting

The Chairman welcomed everyone to the meeting of the Leisure and Community Development Committee. He referred to the tragic accident earlier that day, when a local man and his two children had been struck by lightning. He extended Members’ wishes for a good recovery and stated that they were included in prayers.

1. Apologies

It was agreed to accept apologies from Councillors V Kamble, A McIntyre, S Scott and the Head of Service (Cultural & Community Services).

2. Declarations of Interest

The Chairman invited Members to declare any conflicts of interest they might have in relation to the business of the meeting and reminded them of the requirement to complete Declaration of Interest forms in this regard, which had been provided at the meeting. The following declarations were made:

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• Councillor N Anderson – Item 4.5.7 – on the basis that his sister is an employee of Dream Scheme and he is a volunteer for BCM • Councillor T Morrow – Item 4.6.3 – on the basis that the land for the proposed development is leased by him from the Council

3. Minutes of the Leisure and Community Development Committee Meeting held on 11 May 2016

It was agreed that the minutes of the Leisure and Community Development Committee meeting held on 11 May 2016, as adopted at the meeting of Council held on 31 May 2016, be confirmed and signed.

4 Report from the Director of Leisure & Community Services

It was agreed that the report and recommendations from the Director of Leisure & Community Services be adopted, subject to any decisions recorded below.

Items for Decision

4.1 Dungoyne Playing Fields, Ballybeen – Development Scheme Proposals

Members were reminded of the previous presentation received from representatives of Ballybeen Improvement Group (BIG) regarding proposals to develop 3G pitch provision at Dungoyne Playing Fields.

Following extensive discussions with BIG representatives, Elected Members for the area and Council officers, including visits to Council facilities at Maghaberry and Hillsborough, the scheme as outlined in the Director’s report had been agreed.

Members thanked officers for their work with the group in producing an excellent scheme, and the Chairman thanked Councillor S Scott in particular for her contribution, and it was agreed to recommend that the Council grant approval, in principle, for the pitch development proposal at Dungoyne Playing Fields, the development of an associated business case, along with a sports development plan, and for initial discussions to be progressed with Planning.

4.2 Housing Liaison Group – Revised Terms of Reference

As agreed at the May meeting of the Committee, Members were provided with the revised Terms of Reference, incorporating Members’ suggested amendments.

Following discussion, it was agreed to recommend that the Council

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approve the revised Terms of Reference for the Housing Liaison Group as outlined in the report from the Director of Leisure & Community Services.

Items for Noting

4.3 Culture Identity Grants 2015

Members noted that six applications, as set out in the Table circulated at the meeting, had been received by the closing date of 26 May 2016 and had been assessed for recommendation to the Committee. The Museum Curator confirmed he would now work with the groups to finalise the projects proposed.

4.4 Departmental Budget Report

Members noted the summary budget report for the year to 31 March 2017 as at 30 April 2016.

4.5 Report from Head of Service (Cultural & Community Services)

It was proposed by Councillor J Gallen, seconded by Councillor T Morrow and agreed that the report and recommendations of the Head of Service (Cultural & Community Services) be adopted, subject to any decisions recorded below.

In the absence of the Head of Service (Cultural & Community Services), the Director of Leisure & Community Services presented the report.

Items for Decision

4.5.1 Community Development Strategy 2016-2018

The Right Worshipful the Mayor, Councillor R T Beckett, left the meeting at 5.53 pm.

Following a presentation from the Council’s consultant regarding the draft Community Development Strategy 2016-2018, no comments had been received and the draft strategy was tabled for Members’ further consideration.

Following discussion, it was agreed to recommend that the Council approve the draft Community Development Strategy 2016-2018 as previously circulated, subject to it being amended to reflect the new Programme for Government and the Director reviewing, in conjunction with the Head of Service, the key performance indicators set out within it.

The Right Worshipful the Mayor, Councillor R T Beckett, returned to the meeting at 5.55 pm.

4.5.2 District Council Good Relations Programme 2016-2017 –

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Letter of Offer

Members were advised that, to date, a Letter of Offer relating to the District Council Good Relations Programme 2016-2017 had not been received.

It was agreed to await receipt of the Letter of Offer from the Office of The Executive in respect of the District Council Good Relations Programme 2016-2017.

4.5.3 Peace IV – Stage 1 Application

Members were provided with a draft copy of the Council’s Peace IV Summary Plan 2014-2020 for submission at Stage 1 of the application process to the Special European Union Programmes Body.

It was noted that the suggested membership of the Peace IV Partnership was 22 members:

• Ten Elected Members • Four Statutory Agency representatives • Eight Social / Community / Private Partners

It was agreed to recommend that the Council approve submission of the draft Peace IV Summary Plan 2014-2020 at Stage 1 to the Special European Union Programmes Body.

4.5.4 Lisburn Citizens’ Advice Bureau (CAB) – Consideration of Nominations

Following completion of the tender competition for provision of advice services, Members were asked to make two nominations to act as observers on the Board of Lisburn CAB on behalf of the Council for the duration of the organisation’s contract.

Following discussion, it was agreed to recommend that the Council approve the nomination of Councillor J Craig and Councillor A Grehan to the Board of Lisburn CAB to act as observers on behalf of the Council, and that the appointments be reviewed on an annual basis.

Items for Noting

4.5.5 Arts Grants

Following closure of the first round of the Council’s Arts Grant Scheme for 2016/2017, Members noted details of ten applications received by the closing date. The Director advised Members that one application had been

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omitted in error from the circulated Table. As a result, and following assessment, nine applications had been successful and award letters had been issued accordingly.

4.5.6 Department for Communities – Correspondence Regarding Welfare Reform

Members noted correspondence from the Department for Communities in respect of independent advice funding, advising that additional funding had become available, but clarifying that local authorities would not be involved in the distribution. The Director advised that an invitation had recently been received to a briefing in respect of distribution of the funding.

Councillor A Grehan referred to an earlier letter to the Council, referred to in the response from the Department for Communities, and requested she be provided with a copy.

4.5.7 Council Good Relations Grant Scheme 2016-2017

Members noted that 21 applications to the Good Relations Grant Fund had been received between 14 April and 6 May 2016. Members were also provided with details of scoring of applications, eligibility status and amounts awarded.

4.5.8 Community Support Grant Scheme 2016

Members noted a report outlining details of awards made under the Council’s Community Support Grant Scheme 2016.

4.6 Report from Head of Service (Parks and Amenities)

It was proposed by Councillor B Bloomfield, seconded by Alderman J Tinsley and agreed that the report and recommendations of the Head of Service (Parks and Amenities) be adopted, subject to any decisions recorded below.

Items for Decision

4.6.1 Request to Lease Moat Park Pavilion

Members were advised of a request to consider leasing the Moat Park Pavilion to a newly formed Orange Lodge, including the use of the bowling green by local Lodges.

It was agreed to recommend that the Council decline the request for exclusive use of the Moat Park Pavilion and that the Pavilion should

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remain solely rentable on a daily basis and that the bowling green be utilised for community events, with a report in respect of use of the bowling green being tabled at a future Committee meeting.

4.6.2 Request to Place a War Memorial in Moat Park

Members were advised of a request from the Dundonald Historical & Cultural Society to erect a permanent memorial in Moat Park to honour all those who served in the Forces in the two world wars and any subsequent conflicts. If the request was granted, planning permission would be required and a fundraising exercise and grant applications would need to be undertaken in order to secure the purchase.

It was agreed to recommend that the Council approve the erection of a permanent memorial in Moat Park to all those who served in the Forces in the two world wars and any subsequent conflict, subject to a letter of support being received from the Royal British Legion.

4.6.3 Billy Neill Master Plan

Councillor T Morrow declared an interest and left the room.

Following Committee approval of the appointment of AECOM to produce a master plan for the Billy Neill complex, with a view to opening the facility to a number of other users and in preparation to apply for grant funding as and when it became available, the Head of Service tabled a copy of the plan for Members’ consideration. It was noted that the plan reflected recommendations from both the recent Pitches Strategy and Playability Audit.

Following discussion, it was agreed to recommend that the Council approve the outline master plan for the Billy Neill facility in order to enable officers to progress planning applications and a phased delivery as and when funding became available.

Councillor T Morrow returned to the meeting.

Items for Noting

4.6.4 Ulster Grand Prix (UGP)- Update

Members noted that UGP had signed a contract with MCE Insurance as the headline sponsors for a three-year period, with an option to extend further, for the Ulster Grand Prix. The Head of Service stated that MCE Insurance also sponsored the British Superbikes, which would boost the profile of the UGP.

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The Council had secured planning permission for signage on the gable end of the David Wood House and the Council’s permanent brand and association with the event would be in place for the start of the event.

Members also noted that the official launch of the 2016 UGP was due to take place at Lagan Valley Island on the morning of 4 July 2016 and that invitations to Committee members would be issued shortly.

4.6.5 Public Screening of the Northern Ireland v Germany Football Match

Members noted that the public screening of the Northern Ireland v Germany football match would take place at Market Square in front of the Irish Linen Centre on 21 June 2016 and would commence with a Cool FM Roadshow from 3.00 pm until the start of the match at 5.00 pm. The LCCC branding would be on display at the museum.

The Head of Service asked Members to note that this event created an opportunity for additional trade in the city centre but it was incumbent upon the shop owners to promote their offers and facilities at the event.

4.6.6 McIlroy Park Gates

Members noted that a site meeting had taken place to discuss and resolve the issue of motorbikes and quads gaining access to McIlroy Park, which had been raised by members of the public and the PSNI. Measures intended to prevent motorbikes and quads gaining access to McIlroy Park included:

• Erection of a vehicle barrier similar to the one adjacent to the car parking spaces at Lisburn Distillery Stadium • Extension of the hand railings from Ramblers Bridge • Relocation of large boulders to block a historic desire line currently used by motorbikes.

4.6.7 Economic Development Events

Members noted the following event requests that had been led by the Economic Development Department:

• Lisburn and Castlereagh Pipe Band Championships was scheduled to take place in Moira Demesne on 6 August 2016. Working in partnership with the Royal Scottish Pipe Band Association (NI Branch), it was hoped to attract more than 40 pipe bands, competing alongside Drum Majors. • Moira Speciality Food Fair was scheduled to take place in Moira Demesne on 20 August 2016. It was hoped to invite 50 traders

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showcasing their wares, music, craft beers, children’s entertainment among others. The event would also include baking demonstrations, cooking demonstrations, chutneys and jams, cheeses, speciality meats, vodka, artisan coffee, butter and many more. • Moira Calling was scheduled to take place in Moira Demesne on 10 September 2016, providing a quality event to include music, food and craft beers.

4.6.8 Capital Project – Play Area Refurbishment

Members noted that, following the completion of the Playability Audit, three of the Council’s 47 play areas had been selected for refurbishment in the current financial year. Draft designs were being prepared and would be made available for comments from local residents at public consultation events in each area. The dates for the drop-in consultations were:

• Ballyoran Play Area – Tuesday, 14 June 2016, 4.00pm to 8.00pm, Ballyoran Community Centre • Kilmakee Play Area – Thursday, 16 June 2016, 4.00pm to 8.00pm, Kilmakee Activity Centre • Hill Street Play Area – Tuesday, 21 June 2016, 4.00pm to 8.00pm, Bridge Community Centre

4.7 Report from the Head of Service (Sports Services)

It was proposed by Alderman W Leathem, seconded by Alderman J Tinsley and agreed that the report and recommendations of the Head of Service (Sports Services) be adopted, subject to any decisions recorded below.

Items for Consideration

4.7.1 Heads of Agreement Irish Football Association (IFA) Grassroots Development Programme 2016/2017

It was agreed to recommend that the Council approve the signing of the Heads of Agreement with the IFA in relation to the 2016/2017 Grassroots Development Programme.

4.7.2 Giant HEROS 2016 – Formal Request for Ice Time at Dundonald International Ice Bowl (DIIB)

It was agreed to recommend that the Council approve the formal request from Giant HEROS for ice time at DIIB, from 8.00 am to 9.30 am and 5.15 pm to 6.45 pm.

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5 Confidential Report from the Director of Leisure & Community Services

It was agreed that the Confidential Report and recommendations from the Director of Leisure & Community Services be adopted subject to any decisions recorded below.

The Director advised that the items contained in his Confidential Report required to be considered in Committee due to the reasons outlined:

Item 5.1: Confidential for reasons relating to the financial and business affairs of the organisation concerned (including the Council holding that information) Item 5.2: Confidential for reasons relating to the financial and business affairs of the organisation concerned (including the Council holding that information) Item 5.3: Confidential for reasons relating to individuals Item 5.4: Confidential for reasons relating to the financial and business affairs of the organisation concerned (including the Council holding that information) Item 5.5: Confidential for reasons of information relating to individuals

It was proposed by Councillor N Anderson, seconded by Councillor B Bloomfield and agreed that the items in the Confidential Report be considered ‘In Committee’ in the absence of members of the press and public.

In Committee

Items for Decision

5.1 X-Force Group Ltd Income Share Agreement – Lough Moss Leisure Centre

It was agreed, following a request from the Director, to defer consideration of this matter, pending further investigation, consideration and legal advice.

5.2 Lisburn & Castlereagh City Council – Vending Operation

Members were advised that the former Castlereagh Borough Council had operated its own vending service in all relevant facilities, which included the supply, maintenance and stocking of machines.

The former Lisburn City Council had outsourced its vending service in relevant facilities through a variety of contracts, many of which were nearing the end of the contract period.

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The Head of Service (Sports Services) tabled options for Members’ consideration, with the aim of standardising vending procedures in the Council.

It was agreed to recommend that the Council consider expanding the current in-house vending operation across the Council and that officers be permitted to progress the tender for the provision of soft drinks incorporating all facilities, which, taking into account existing contracts, might be on a phased basis.

5.3 Career Break Request – Dundonald International Ice Bowl

It was agreed to recommend that the Council approve the request from a member of staff at DIIB for a three-year career break, made in line with Council Policy in this regard.

5.4 Potential Development Laurelhill Sportszone – Tender for Provision of Sports Development Plan

Members were provided with a tender report regarding the award of contract for the production of the Sports Development Plan at Laurelhill for consideration.

It was agreed to recommend that the Council approve the outcome of the tender for the production of the Sports Development Plan at Laurelhill.

Items for Noting

5.5 Essential Capital Works – Extension to Current Fixed-Term Contracts to Complete Scheduled Capital Works at Castlereagh Hills Golf Course, Dundonald International Ice Bowl and Lough Moss

Members noted a report regarding the efficient delivery of the capital programme in 2016/2017 at each of the above facilities, which related to works required for health and safety reasons or to protect and develop income generation. The report had been considered by the Environmental Services Committee at its June meeting.

It was proposed by Councillor A Givan, seconded by Councillor N Anderson and agreed to come out of committee and normal business was resumed.

Resumption of Normal Business

6 Any Other Business

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6.1 VSL Services Lisburn Closure

Members were advised that Voluntary Services Lisburn (VSL) had ceased operating.

Members expressed their disappointment at the news of the company’s closure and it was agreed to write to VSL to thank the organisation for the excellent service it had provided to the Council in the past.

6.2 Petition for Autism Services in Lisburn

It was proposed by Councillor N Anderson, seconded by Councillor J Gray and agreed that the following item be considered ‘In Committee’ in the absence of members of the press and public.

In response to a query from Councillor J Gallen regarding discussion on social media arising from consideration of the provision of Council services for individuals with autism at the last Monthly Meeting of Council, Members asked that the Director of Leisure & Community Services discuss this matter with the Chief Executive and obtain some guidance for Members.

It was proposed by Councillor N Anderson, seconded by Councillor J Gallen and agreed to come out of committee and normal business was resumed.

Resumption of Normal Business

6.3 28th Anniversary of Lisburn Fun Run Bombing

Alderman W Leathem reminded Members of the imminent anniversary of the deaths of the six young British soldiers who had died as a result of a bomb at the conclusion of the above event on 15 June 1988. He added that, due to the AGM being held on 14 June, the Mayor’s Office would not be able to make these arrangements and he proposed that the Director of Leisure & Community Services urgently liaise with his fellow Directors to ensure arrangements were put in place for the Council to commemorate the tragedy this year and annually thereafter.

The proposal was seconded by Councillor T Morrow and agreed.

6.4 Chairman’s Thanks

The Chairman thanked Committee members and officers for their hard work and commitment throughout the past year. He wished every success to the new Chair during time in Office.

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6.5 Half Marathon

The Head of Service (Sports Services) reminded Members that the half marathon was taking place on Wednesday, 15 June 2016, starting at 6.30 pm. He stated that refreshments would be provided and invited Members to take part in the enjoyment of one of the biggest events organised by the Council.

There being no further business, the meeting ended at 7.08 pm.

______Mayor / Chairman

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(S) Council 09.06.16

LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of the proceedings of the Special Meeting of Lisburn & Castlereagh City Council, held in the Island Civic Centre, Lisburn, BT27 4RL, on Thursday 9 June 2016, at 6.30 pm

PRESENT The Right Worshipful the Mayor Councillor R T Beckett

Deputy Mayor, Councillor A Redpath

Aldermen W J Dillon MBE, D Drysdale, A G Ewart, M Henderson MBE, T Jeffers, W A Leathem, S P Porter, G Rice MBE and J Tinsley

Councillors N Anderson, J Baird, B Bloomfield MBE, S Carson, P Catney, DJ Craig, A P Ewing, O Gawith, A Girvin, A Givan, J Gray MBE, A Grehan, H Legge, U Mackin, J McCarthy, B Mallon, T Morrow, John Palmer, M Tolerton and R Walker

IN ATTENDANCE Mr William Hunt, Windsor Herald, College of Arms Deputy Lord Lieutenant MP for Lagan Valley MLAs for Lagan Valley Freemen of the City Mayoress

Chief Executive Director of Corporate Services Director of Leisure and Community Services Lead Head of Planning and Building Control Committee Secretary Attendance Clerk

Commencement of Meeting

At the commencement of the meeting, The Right Worshipful the Mayor, Councillor R T Beckett, welcomed Aldermen, Councillors and their distinguished guests to the Special Meeting of the Council.

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1. Apologies

It was agreed to accept apologies from Alderman S Martin, Councillors J Gallen, B Hanvey, V Kamble, A McIntyre, T Mitchell, L Poots and S Scott

2. Declarations of Interest

The Right Worshipful the Mayor, Councillor R T Beckett, invited Members to declare any Conflicts of Interest they might have in relation to the business of the meeting and reminded them of the requirement to complete Declaration of Interest forms in this regard, which had been provided at the meeting. There were no Declarations of Interest.

3. Presentation of Council Crest from College of Arms

The Right Worshipful the Mayor, Councillor R T Beckett, welcomed Mr William Hunt, Windsor Herald, College of Arms, to the meeting and outlined the integral role he had played in the development of the Lisburn and Castlereagh City Council crest. He stated that receipt of the crest marked a milestone for the Council and would provide an official mark for all civic, ceremonial and legal occasions.

The Chair of the Governance and Audit Committee, Alderman W A Leathem, stated that production of the new crest had taken 18 months. He referred to the extensive research that had been involved and he thanked those officers who had contributed to that process as well as Mr Hunt and the Right Worshipful the Mayor.

Mr William Hunt, Windsor Herald, College of Arms, then outlined the history of coats of arms and the development of the new crest. Mr Hunt then formally presented the new crest to the Right Worshipful the Mayor, Councillor RT Beckett.

The Right Worshipful the Mayor, Councillor R T Beckett, then awarded plaques depicting the crest to Freemen of the City and to the Deputy Lord Lieutenant.

There being no further business, the meeting ended at 6.47 pm.

______Mayor

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AM 14.06.2016 LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of the Annual Meeting of Council held in the Island Civic Centre, The Island, Lisburn, on Tuesday, 14 June, 2016 at 6:00 pm

PRESENT: The Right Worshipful the Mayor Councillor R T Beckett

Deputy Mayor Councillor A Redpath

Aldermen D Drysdale, A G Ewart, M Henderson MBE, T Jeffers, W A Leathem, S Martin, G Rice MBE and J Tinsley

Councillors N Anderson, J Baird, B Bloomfield MBE, S Carson, P Catney, D J Craig, A P Ewing, J Gallen, O Gawith, A Girvin, A Givan, J Gray MBE, A Grehan, B Hanvey, V Kamble, H Legge, J McCarthy, A McIntyre, U Mackin, B Mallon, J Palmer, L Poots, M Tolerton, N Trimble and R Walker

IN ATTENDANCE: Lisburn & Castlereagh City Council

Chief Executive Director of Environmental Services Director of Leisure and Community Services Lead Head of Economic Development Lead Head of Planning and Building Control Head of Marketing and Communication (Ms A Goddard) IT Officer Committee Secretary Attendance Clerk PA to Chief Executive

Commencement of the Meeting

At the commencement of the meeting, Councillor R T Beckett (Outgoing Mayor), welcomed those present to the meeting and requested that all mobile phones be put on standby or silent for the duration of the meeting.

Prayers

In the absence of the Mayor’s Chaplain, Pastor Jimmy Ritchie, who was currently preaching in Washington, USA, Councillor R T Beckett (Outgoing Mayor) called upon Councillor A Givan to open the meeting in prayer. In his prayer, Councillor Givan remembered, in particular, Mr George Allen and his two children, who had been seriously injured as a result of a lightening strike in an incident the previous week at Killowen Primary School in Lisburn. Councillor Givan also prayed for the staff and pupils of the primary school. 528

AM 14.06.2016 1. Apologies

It was agreed to accept apologies for non-attendance at the meeting on behalf of Aldermen W J Dillon MBE and S P Porter and Councillors T Mitchell, T Morrow and S Scott.

2. Declarations of Interest

There were no declarations of interest.

3. Annual Meeting Minutes

Members were provided with, and noted the contents of, a copy of the minutes of the Annual Meeting held on 5 March, 2015 which had been adopted at the meeting of Council held on 25 March, 2015.

4. Business of The Right Worshipful the Mayor

Councillor A McIntyre arrived to the meeting during consideration of this item of business (6.06 pm).

Councillor R T Beckett (Outgoing Mayor) outlined the key engagements he had attended during the month as follows:

− RUC George Cross Memorial Garden, at which Councillor Beckett had been shown around by the Deputy Lord Lieutenant F Hall;

− Reception to mark the 70th anniversary of the Lisburn Branch of the RAF Wings Appeal;

− A number of tea parties, engagements and Church celebrations over the last two weeks marking the 90th birthday of Her Majesty Queen Elizabeth II;

− A tea party hosted by the Council for all residents of the City Council area who were also celebrating birthdays in their 90s this year. This had been one of the highlights of Councillor Beckett’s Mayoral year for which he had received a number of thank you messages from sons and daughters of those who had attended. Councillor Beckett thanked the Head of Central Support Services and the staff of the Mayor’s Office for their hard work in organising this very successful event. He also thanked the Leisure and Community Services Department for having provided grants to various groups to fund the events they were holding to mark the Queen’s 90th birthday;

− Business delegation from Georgia, USA, which had been attended by a number of Elected Members. Councillor Beckett thanked the Economic Development Unit for having arranged this meeting and hoped that local businesses had benefited from attending;

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AM 14.06.2016 4. Business of The Right Worshipful the Mayor (Contd)

− Special meeting of Council to receive the Coat of Arms from the Windsor Herald. Councillor Beckett thanked all Council staff involved in organising this event;

− Garden Party and 21 Gun Salute hosted by the Council in Hillsborough. Councillor Beckett asked that the Chief Executive convey his thanks to all involved for their hard work in organising this event;

− Royal Garden Party at Hillsborough which had been attended by the Duke and Duchess of Cambridge, who Councillor Beckett had been honoured to meet.

Councillor Beckett took the opportunity to thank the Directors, Assistant Directors, all Council Departments and those Elected Members who had been part of the Working Group set up to plan the celebratory events to mark the occasion of the Queen’s 90th birthday.

5. Election of Mayor

Before declaring the offices of Mayor and Deputy Mayor vacant, Councillor R T Beckett (Outgoing Mayor) took the opportunity to thank Councillor A Redpath (Outgoing Deputy Mayor) for his help and support during their terms in office. Councillor Redpath had deputised for Councillor Beckett on a number of occasions and had represented the Council well at those engagements.

Councillor A Redpath thanked Councillor Beckett for the opportunities he had given him to represent the Council on his behalf. He thanked his political party for having nominated him to the position of Deputy Mayor last year and every Elected Member from all parties for their help and support. Councillor Redpath stated that there had been a number of highlights during his term in office and there had been events at both ends of the spectrum. It had been an enormous honour to lead the Council’s acts of remembrance and there had been many events involving fun and levity. Councillor Redpath had hosted a number of receptions, the best of which had been for Lisburn Special Sunday School, for which he had volunteered over the last 10 years. He had held a number of other receptions, eg for the Dons Football Club and for international guests, and Councillor Redpath thanked the Council for having afforded him this opportunity. In closing, Councillor Redpath extended his best wishes to the incoming Mayor and Deputy Mayor.

At this point, the Outgoing Mayor declared the office of Deputy Mayor vacant. Councillor A Redpath removed his Chain of Office and vacated his seat at the top table.

Before declaring the Office of Mayor vacant, Councillor R T Beckett, having been the first Mayor of Lisburn & Castlereagh City Council, stated that the transition to the new Council had been remarkable and for this he paid tribute to the Chief Executive who represented the Council well at all events she attended. Councillor Beckett thanked the Chief Executive for the assistance she had given 530

AM 14.06.2016 5. Election of Mayor (Contd)

him during his term of office. He went on to thank Officers from all Council Departments with whom he had come into contact over the last year and, in particular, he thanked the staff in the Mayor’s Office for their hard work and support. As it had been the first year of Lisburn & Castlereagh City Council, it had been very important for Councillor Beckett to engage with the Castlereagh area and make that community feel part of the new Council. It had been important for Councillor Beckett to be “hands on” and attend as many engagements as possible to promote the Council. To this end, Councillor Beckett advised that, during his 14 month tenure in the Office of Mayor, he had attended almost 1,400 engagements.

Councillor Beckett paid tribute to his wife, Linda, who whilst being a professional teacher in her own right, had accompanied him at any available opportunity as Mayoress. He thanked his children Amy, Robbie and Joel, who had also accompanied him to a number of events.

Councillor Beckett thanked his political party for having nominated him to the position of Mayor last year and all Elected Members for their support and their input at full Council meetings.

Lastly, Councillor Beckett paid tribute to the citizens of Lisburn & Castlereagh City Council. He had met so many wonderful people over the last year whom he would not have met had he not been in the position of Mayor.

It had been Councillor Beckett’s privilege to serve as Mayor over the last 14 months and he wished the incoming Mayor and Deputy Mayor all the best for the year ahead.

At this point, Councillor Beckett declared the Office of Mayor vacant and sought nominations for the Office of Mayor for the ensuing year 2016/17.

Alderman M Henderson, having referred to Councillor B Bloomfield’s educational background, teaching career and involvement with the sport of rugby, stated that it was a great privilege to propose Councillor Bloomfield for the position of Mayor. This proposal was seconded by Councillor J Baird. There being no other nominations for the Office of Mayor, Councillor R T Beckett (Outgoing Mayor) declared Councillor B Bloomfield elected Mayor of the City of Lisburn & Castlereagh for the year 2016/17 and wished him every success.

Councillor B Bloomfield was invested with his Chain of Office by the Outgoing Mayor, Councillor R T Beckett, and signed the Declaration on Acceptance of Office. Councillor Beckett vacated his seat at the top table at this point.

The Right Worshipful the Mayor, Councillor B Bloomfield, having thanked Councillor A Givan for this opening prayers, particularly in respect of the incident at Killowen Primary School, acknowledged a number of other recent tragedies, as follows:

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AM 14.06.2016 5. Election of Mayor (Contd)

• the shooting atrocity in Orlando, Florida, during which 49 people had lost their lives and a further 53 had been injured; • the young Ballymena man, Darren Rodgers, who had died in France whilst attending the EUFA European Championship; • Lisburn resident, Matthew Thompson, who had died whilst on a run along the Lagan Towpath.

The Right Worshipful the Mayor, Councillor B Bloomfield, thanked his party colleagues for their support and encouragement in nominating him to the very significant role of First Citizen of Lisburn & Castlereagh. He congratulated Councillor R T Beckett on the very successful and productive tenure he had served and stated that Councillor Beckett had never been less than assiduous in carrying out his role. Councillor Bloomfield also paid tribute to Mrs Linda Beckett, who had juggled the demands of a full-time teaching job, raising a family and the role of Mayoress.

Councillor Bloomfield stated that it was a personal honour and privilege to find himself elected to the position of Mayor. Every Mayor had an ambition or aim for their year in office and his was to work towards an even safer and more unified and prosperous Lisburn & Castlereagh. Councillor Bloomfield hoped to continue to make the Lisburn & Castlereagh City Council area a great place to live, work, learn, play and visit, as well as a great place for communities, a compassionate place and a great place for employers and entrepreneurs to invest in. Councillor Bloomfield expressed the wish that his position of Mayor would provide him with the opportunity to deliver these aspirations.

6. Election of Deputy Mayor

The Right Worshipful the Mayor, Councillor B Bloomfield, sought nominations for the position of Deputy Mayor for the ensuing year 2016/17.

It was proposed by Alderman G Rice and seconded by Councillor O Gawith that Alderman S Martin be elected Deputy Mayor for Lisburn & Castlereagh City Council for the ensuing year.

There being no other nominations for the Office of Deputy Mayor, The Right Worshipful the Mayor, Councillor B Bloomfield, declared Alderman S Martin elected Deputy Mayor of the City of Lisburn & Castlereagh for the year 2016/17.

Alderman Martin was invested with his Chain of Office by The Right Worshipful the Mayor, Councillor B Bloomfield, for which he thanked him, and signed the Declaration on Acceptance of Office.

The Deputy Mayor, Alderman S Martin, stated that his election to this position was a very personal and absolute honour. He took the opportunity to thank the Outgoing Mayor and Mayoress, Councillor R T and Mrs L Beckett, who, on leading the Lisburn & Castlereagh City Council during its first year, had been

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AM 14.06.2016 6. Election of Deputy Mayor (Contd)

most gracious in how they carried out their Offices. Alderman Martin wished Councillor and Mrs Beckett every success and best wishes for the future.

Alderman Martin paid tribute to the Outgoing Deputy Mayor, Councillor A Redpath, who, he stated, had set a very high bar in terms of the Office of Deputy Mayor and his service to the City of Lisburn and Castlereagh.

The Deputy Mayor, Alderman S Martin, congratulated the newly elected Mayor, Councillor B Bloomfield, and his wife, Rosalind, as well his children Clare and Jonathan and the wider Bloomfield family.

Alderman Martin thanked the electorate who had voted him onto the former Lisburn City Council in 2011 and to the new Lisburn & Castlereagh City Council in 2014.

Alderman Martin thanked his wife, Joanna, his daughters Emily and Imogen and his wider family circle, without whose support he could not fulfil his role as a public representative.

Lastly, Alderman Martin thanked his party colleagues for the great honour of representing them as Deputy Mayor and his other colleagues from all political parties, with whom he looked forward to working during the forthcoming year.

At this stage, The Right Worshipful the Mayor, Councillor B Bloomfield, advised that the Rector of Lambeg Parish Church, Reverend K McReynolds, had retired in January 2016 and his replacement, Reverend E Coulter would not be taking up position until later in the year. Until Reverent Coulter took up his position, Reverend McReynolds had agreed to take on the role of Mayor’s Chaplain.

In relation to the Mayoral Charity for the forthcoming year, The Right Worshipful the Mayor, Councillor B Bloomfield, advised that this would be revealed at the Council meeting at the end of June, when representatives would be in attendance to make a presentation in respect of the work of the charity.

7. Election of Members to Committee Positions 2016/17

Councillor P Catney referred to Councillor J McCarthy having resigned from the NI21 party and joined the SDLP party and, given the previously agreed methodology for the election of positions of responsibility and election to Committees, enquired if the SDLP could nominate Councillor McCarthy to such positions. The Chief Executive stated that she had taken extensive legal advice on this matter. She referred to legal advice that had been circulated to Elected Members earlier in the day and confirmed that, as Councillor McCarthy had been elected to the Council as an NI21 representative, he could not be appointed by the SDLP to take any of its positions. The Chief Executive pointed out that this was no reflection on Councillor McCarthy or his integrity but explained that the Council was bound by legislation and the legal advice received was conclusive on this matter.

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AM 14.06.2016 7. Election of Members to Committee Positions 2016/17 (Contd)

The Chief Executive advised that the NI21 seats had gone to the next party on both the Greatest Quota Remainder (which was the method used for election to Committees) and d’Hondt (which was the method used for election to positions of responsibility) and, in both cases, the seats had gone to the DUP.

The Chief Executive asked Party Nominating Officers to propose membership of Committees for 2016/17.

7.1 Planning Committee

It was agreed that the membership of the Planning Committee for the year 2016/17 be as follows:

Councillor N Anderson Councillor R T Beckett Councillor M Tolerton Alderman D Drysdale Councillor L Poots Councillor U Mackin Alderman W J Dillon Councillor A Redpath Alderman G Rice Councillor A Girvin Councillor P Catney

7.2 Governance and Audit Committee

It was agreed that the membership of the Governance and Audit Committee for the year 2016/17 be as follows:

Alderman J Tinsley Alderman W A Leathem Councillor D J Craig Councillor A Redpath Councillor J Baird Councillor T Mitchell Alderman M Henderson Alderman G Rice Councillor V Kamble Councillor A Grehan Councillor B Hanvey Councillor J Gallen Councillor P Catney Councillor S Carson Councillor A Girvin

It was noted that The Right Worshipful the Mayor, Councillor B Bloomfield, and the Deputy Mayor, Alderman S Martin, were ex-officio Members of the aforementioned Committee.

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AM 14.06.2016 7. Election of Members to Committee Positions 2016/17 (Contd)

7.3 Leisure and Community Development Committee

It was agreed that the membership of the Leisure and Community Development Committee for the year 2016/17 be as follows:

Alderman J Tinsley Alderman W A Leathem Councillor J Gray Alderman S P Porter Councillor R T Beckett Councillor R Walker Councillor N Anderson Councillor S Scott Councillor A Givan Alderman M Henderson Councillor H Legge Councillor N Trimble Councillor V Kamble Councillor A McIntyre Councillor T Morrow

It was noted that The Right Worshipful the Mayor, Councillor B Bloomfield, and the Deputy Mayor, Alderman S Martin, were ex-officio Members of the aforementioned Committee.

7.4 Environmental Services Committee

It was agreed that the membership of the Environmental Services Committee for the year 2016/17 be as follows:

Councillor L Poots Councillor J Gray Alderman S P Porter Councillor A Givan Councillor R Walker Councillor B Mallon Councillor N Anderson Alderman T Jeffers Alderman J Tinsley Councillor H Legge Alderman M Henderson Councillor J Baird Councillor N Trimble Councillor A McIntyre Councillor T Morrow

It was noted that The Right Worshipful the Mayor, Councillor B Bloomfield, and the Deputy Mayor, Alderman S Martin, were ex-officio Members of the aforementioned Committee.

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AM 14.06.2016 7. Election of Members to Committee Positions 2016/17 (Contd)

7.5 Development Committee

It was agreed that the membership of the Development Committee for the year 2016/17 be as follows:

Councillor S Carson Councillor M Tolerton Alderman A G Ewart Councillor A P Ewing Councillor A Givan Alderman D Drysdale Councillor S Scott Councillor U Mackin Councillor T Mitchell Alderman W J Dillon Councillor H Legge Councillor O Gawith Councillor A Grehan Councillor P Catney Councillor J Gallen

It was noted that The Right Worshipful the Mayor, Councillor B Bloomfield, and the Deputy Mayor, Alderman S Martin, were ex-officio Members of the aforementioned Committee.

7.6 Corporate Services Committee

It was agreed that the membership of the Corporate Services Committee for the year 2016/17 be as follows:

Alderman W A Leathem Councillor R T Beckett Councillor D J Craig Councillor S Carson Councillor A P Ewing Alderman A G Ewart Alderman T Jeffers Alderman D Drysdale Councillor B Mallon Alderman W J Dillon Councillor A McIntyre Councillor A Grehan Councillor V Kamble Councillor O Gawith Councillor B Hanvey

It was noted that The Right Worshipful the Mayor, Councillor B Bloomfield, and the Deputy Mayor, Alderman S Martin, were ex-officio Members of the aforementioned Committee.

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AM 14.06.2016 8. Election of Members to Positions of Responsibility 2016/17

The Chief Executive asked Party Nominating Officers to propose Chairmen and Vice-Chairmen of Committees for 2016/17.

8.1 Planning Committee

It was agreed that Councillor A Redpath be elected Chairman and Councillor N Anderson elected Vice-Chairman of the Planning Committee for the year 2016/17.

8.2 Governance and Audit Committee

It was agreed that Councillor T Mitchell be elected Chairman and Alderman M Henderson elected Vice-Chairman of the Governance and Audit Committee for the year 2016/17.

8.3 Leisure and Community Development Committee

It was agreed that Councillor T Morrow be elected Chairman and Councillor A Givan elected Vice-Chairman of the Leisure and Community Development Committee for the year 2016/17.

8.4 Environmental Services Committee

It was agreed that Councillor J Baird be elected Chairman and Alderman J Tinsley elected Vice-Chairman of the Environmental Services Committee for the year 2016/17.

8.5 Development Committee

It was agreed that Councillor U Mackin be elected Chairman and Councillor J Gallen elected Vice-Chairman of the Development Committee for the year 2016/17.

8.6 Corporate Services Committee

It was agreed that Councillor O Gawith be elected Chairman and Councillor B Mallon elected Vice-Chairman of the Corporate Services Committee for the year 2016/17.

9. Allocation of Council Positions for the Remainder of the Current Council Term

9.1 National Association of Councillors (Northern Ireland Region)

It was agreed that the following Members be nominated to represent the Council on the National Association of Councillors (Northern Ireland Region) for the remainder of the current Council term (2016-2019):

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AM 14.06.2016 9.1 National Association of Councillors (Northern Ireland Region)

The Right Worshipful the Mayor, Councillor B Bloomfield Councillor B Mallon Alderman D Drysdale Alderman T Jeffers Councillor A P Ewing Councillor N Anderson Alderman M Henderson Councillor A Grehan

9.2 Northern Ireland Local Government Association

It was agreed that the following Members be nominated to represent the Council on the Northern Ireland Local Government Association for the remainder of the current Council term (2016-2019):

Deputy Mayor, Alderman S Martin Councillor A Givan Alderman W A Leathem Councillor U Mackin Alderman D Drysdale Alderman A G Ewart Alderman M Henderson Alderman W J Dillon

9.3 Lagan Valley Regional Park

It was proposed by Alderman J Tinsley and seconded by Alderman A G Ewart that Councillor D J Craig be nominated to represent the Council on the Lagan Valley Regional Park for the remainder of the current Council term (2016-2019).

It was proposed by Alderman M Henderson and seconded by Councillor J Baird that Councillor J Palmer be nominated to represent the Council on the Lagan Valley Regional Park for the remainder of the current Council term (2016-2019).

The proposal in the name of Alderman J Tinsley that Councillor D J Craig be nominated to represent the Council on the Lagan Valley Regional Park for the remainder of the current Council term was put to the meeting and, on a vote being taken, was declared “carried”, the voting being 21 for and none against the proposal.

Verbal Matter – Membership of Lisburn & Castlereagh Policing and Community Partnership

Alderman M Henderson advised that Councillor A Redpath was resigning from the Lisburn & Castlereagh Policing and Community Safety Partnership and that he would be taking Councillor Redpath’s place. Alderman Henderson further advised that, due to work commitments, Councillor J Baird was also resigning from the Partnership and his place would be filled by Councillor N Trimble.

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AM 14.06.2016 Conclusion of the Meeting

Prior to the conclusion of the meeting, all Party Leaders took the opportunity of both congratulating the Outgoing Mayor and Mayoress and the Outgoing Deputy Mayor for the work they had carried out during their terms in Office, as well as wishing the Incoming Mayor and Mayoress and the Incoming Deputy Mayor every success in carrying out their roles over the forthcoming year.

The Right Worshipful the Mayor, Councillor B Bloomfield, wished the newly elected Chairmen and Vice-Chairmen of the Council’s Committees every success in their leadership roles.

At this stage, The Right Worshipful the Mayor, Councillor B Bloomfield, welcomed Councillor N Trimble to his first Council meeting since having been declared returned to fill the vacancy in the Downshire West District Electoral Area.

Councillor Bloomfield having thanked those in the public gallery, including his family and friends, for their attendance, the meeting was terminated at 7.00 pm.

Mayor

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GAC 20.06.2016 LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of the Meeting of the Governance and Audit Committee held in the Island Civic Centre, The Island, Lisburn, on Tuesday, 20 June, 2016 at 5:30 pm

PRESENT: Councillor T Mitchell (Chairman)

The Right Worshipful the Mayor Councillor R B Bloomfield MBE

Deputy Mayor Alderman S Martin

Aldermen M Henderson MBE, W A Leathem and G Rice MBE

Councillors J Baird, S Carson, P Catney, D J Craig, J Gallen, A Girvin, A Grehan, B Hanvey and V Kamble

IN ATTENDANCE: Chief Executive Acting Head of Human Resources and Organisational Development Audit and Risk Manager Transition Manager Community Planning Manager Performance Improvement Officer Committee Secretary

1. Apologies

It was agreed to accept apologies for non-attendance at the meeting on behalf of Alderman J Tinsley.

It was noted that Councillor J Gallen would be arriving late to the meeting.

2. Declarations of Interest

During the meeting, Councillor B Hanvey declared a non-pecuniary interest in Confidential Business - Item 5.1.2 “Organisation Review of Planning Service” as a family member was employed by the Planning Service.

3. Minutes

It was agreed that the minutes of the meeting of the Governance and Audit Committee held on 10 May, 2016, as adopted at the meeting of Council held on 31 May, 2016, be confirmed and signed by the former Chairman, Alderman W A Leathem.

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GAC 20.06.2016 4. Report from Chief Executive

It was agreed that the report and recommendations of the Chief Executive be adopted, subject to any decisions recorded below.

Items for Decision

Councillor A Girvin and Councillor J Gallen arrived to the meeting during consideration of this item of business (5.35 pm).

4.1 APSE Annual Seminar 2016 – Survival Of The Fittest: Ensuring a Future for Local Government’s Frontline – 7-8 September 2016 – Derry/Londonderry

Members having been provided with details of the above conference, the estimated cost of a Member’s attendance at which was £715.65, it was proposed by Alderman W A Leathem, seconded by Councillor J Baird and agreed to recommend that the Chairman and Vice-Chairman, or their nominees, attend the conference.

4.2 APSE Northern Ireland – AGM and Performance Improvement Seminar – 1 July, 2016 – Braid Town Hall, Museum and Arts Centre

Members having been provided with details and associated correspondence in relation to the above AGM and Seminar, it was proposed by Councillor J Baird, seconded by Councillor P Catney and agreed to recommend that the Chairman and Vice-Chairman, or their nominees, attend the conference.

4.3 Public Accountability and Governance for Board Members – 16 June 2016 - Belfast

Members having been provided with details of the above seminar, the estimated cost of a Member’s attendance at which was £218.20, and given that the seminar took place in advance of this meeting and only two days after the Annual General Meeting, it was proposed by Alderman M Henderson, seconded by Councillor D J Craig and agreed to recommend that retrospective approval be given to attendance at this Seminar by the former Chairman, Alderman W Leathem, Councillor V Kamble and Councillor T Mitchell.

4.4 Governance and Audit Terms of Reference

Members were provided with a copy of the revised Terms of Reference for the Committee which, in line with a recommendation from the Capita Audit of Risk Management, were amended to include more detail about the Committee’s role and responsibilities in terms of management of risk within the Council.

Following concerns expressed by Alderman M Henderson that further training for Members was required, as the Governance and Audit Committee would be taking on a more responsible role with greater accountability, it was proposed by Alderman G Rice, seconded by Alderman M Henderson and agreed to recommend that a ‘refresher’ training session to include the management of risk,

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GAC 20.06.2016 4.4 Governance and Audit Terms of Reference (Contd) be held for all Committee Members, prior to signing the revised Terms of Reference.

5. Community Planning

Members were provided with a copy of an update report by the Community Planning Manager containing the following matters:

5.1 Lisburn Courthouse

Members noted from the Community Planning Manager’s report, that a stakeholder meeting had been held in the Island Centre on 8 June, 2016 to discuss the future of the Lisburn Courthouse. During the course of the meeting, it had been agreed that a smaller focus group would be set up to progress the matter and, given the timescales involved, it had been suggested that the focus group engage a consultant to develop an options appraisal to include recommendations and associated costs. In the interim, the Focus group stakeholders had agreed to obtain approval from each of their respective organisations to discuss the options; who would fund any potential developments; and how they would be funded, prior to the first meeting of the focus group to be scheduled for the start of July 2016.

The Chief Executive advised Members that she had recently met with Mr Hugh McCaughey, Chief Executive of the South Eastern Health & Social Care Trust and discussed the feasibility of expanding their mediation service to include services in the Courthouse, as working in partnership is an integral part of community planning.

5.2 Age Friendly Framework

Members were reminded that the Public Health Agency (PHA) had approached the Council to instigate the development of an Age Friendly Framework for the City. The PHA had also contacted Ards & North Down Borough Council to pursue the development of a similar Framework in their Borough.

The Community Planning Manager outlined in her report that it had been suggested that both Councils work in partnership with the PHA and the South Eastern Health & Social Care Trust to develop the Framework and that a conference would be organised for 20 September, 2016 to ‘launch’ the process, which would be hosted by LCCC, but would be jointly organised and funded by both Councils and the PHA.

It was proposed by Alderman M Henderson, seconded by Alderman W A Leathem and agreed to recommend that the joint organisation and funding of the Age Friendly conference and Framework by LCCC, Ards & North Down Borough Council and the PHA be approved.

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GAC 20.06.2016 5.3 Community Planning Strategic Partnership

Alderman S Martin arrived to the meeting during consideration of this item of business.

Members noted from the Community Planning Manager’s report, an update regarding a meeting of the Strategic Community Planning Partnership which was held on 2 June, 2016. Membership of this group had been extended to include Translink, the Prison Service, NICVA and Volunteer Now and a small working group was being set up with representatives from the partner agencies to develop standing orders for the Strategic Partnership and the thematic groups.

Following discussion, in which Members expressed their disappointment and dissatisfaction at the level of engagement with Translink and Transport NI, in terms of the Council’s community planning and PCSP issues, it was proposed by Councillor J Baird, seconded by Councillor B Hanvey and agreed to recommend that a letter be furnished to the Minister for the Department for Infrastructure acknowledging that whilst Translink and Transport NI are assisting the Council in some areas, they need to engage further with the Council in relation to community planning and PCSP issues, as designated stakeholders.

Alderman W A Leathem suggested that an invitation be extended to all Committee Members on the day of the three thematic group meetings, which were being developed as part of the Community Planning Strategic Partnership, as the different agencies would be in attendance, including Translink and would provide Members with an opportunity to raise their concerns.

5.4 Community Planning Baseline Report

Members were provided with, and noted the contents of, a copy of the Community Planning Baseline Report, which would be uploaded on to the Council’s website.

6. Council Performance Improvement Plan

Members were provided with a copy of the Council Performance Improvement Plan, which had been compiled in order to meet the requirements of the Local Government Act (NI) 2014.

Members were advised that, following the recent public consultation on this document, there had been some further amendments made to the first draft of the Plan which had been approved at the April Governance and Audit Committee meeting.

It was proposed by Alderman M Henderson, seconded by Alderman W A Leathem and agreed to recommend that the amended Council Performance Improvement Plan be approved.

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GAC 20.06.2016 7. Report of the Audit & Risk Manager

Members were provided with a copy of a report prepared by the Audit & Risk Manager containing the following matters:

7.1 Annual Internal Audit Report and Overall Assurance for 2015-16

The Chairman, Councillor T Mitchell and Alderman S Martin congratulated the Audit & Risk Manager on his new appointment.

Members were provided with a copy of the Annual Internal Audit Report and Overall Assurance for 2015-16 which was issued as part of Governance Framework included in accounts to be brought to Committee in September 2016 and took account of the EY Review of the Effectiveness of Internal Audit that the Committee had previously received.

It was proposed by Councillor S Carson, seconded by Councillor P Catney and agreed to recommend that the Annual Internal Audit Report and Overall Assurance for 2015-16 be approved.

7.2 Summaries of the recent Internal Audit Reports

Members were provided with, and noted, copies of the following Internal Report summaries:-

• Final Cash Handling – Testing of Controls • Final Building Control Audit • Winding-Up Report

7.3 Correspondence Received from Northern Ireland Audit Office – Audit Strategy 2016-2017

Members were provided with, and noted the contents of, a copy of a letter dated 17 June, 2016 from the Northern Ireland Audit Office, in relation to the Audit Strategy in respect of the Local Government Auditor’s improvement audit and assessment programme of work.

The Audit & Risk Manager advised that the fee for the Local Government Auditor’s improvement audit and assessment programme of work was £25k, and as the current audit fee was approximately £30k, he wished to bring this to the attention of the Members, although this matter was being brought to the September Committee meeting.

8. Report of the Transition Manager

Members were provided with a copy of a report prepared by the Transition Manager containing the following matters:

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GAC 20.06.2016 8. Report of the Transition Manager (Contd)

8.1 Council Risk Policy

Members were advised that, as the result of the change of Chairman for the Governance and Audit Committee following the Council AGM, there was a requirement for the new Chairman to sign the Council’s Risk Policy.

It was proposed by Alderman M Henderson, seconded by Alderman G Rice, and agreed to recommend that the new Chairman of Governance and Audit Committee, Councillor T Mitchell, sign the Council Risk Policy.

8.2 Council Risk Appetite

Members were provided with a copy of the revised Risk Appetite Statement, as a result of the Capita Audit and it was proposed by Councillor J Baird, seconded by Councillor P Catney and agreed to recommend that the amended Risk Appetite Statement be approved.

8.3 Council Risk Management

Members were provided with, and noted, a copy of the revised Risk Management Processes and Toolkit, as a result of the Capita Audit.

5. Confidential Business

It was agreed that the report and recommendations of the Chief Executive be adopted, subject to any decisions recorded below.

The Chairman, Councillor T Mitchell, advised that the matter contained in the confidential report would be dealt with “In Committee” due to:

(a) containing information which was likely to reveal the identity of an individual;

(b) containing information relating to the financial or business affairs of any particular person (including the Council holding that information).

“In Committee”

It was proposed by Councillor A Grehan, seconded by Councillor S Carson and agreed that the following matter be considered “in committee”, in the absence of members of the press and public being present.

5.1 Report of the Head of Human Resources and Organisational Development

Members were provided with a copy of a report prepared by the Acting Head of Human Resources and Organisational Development containing the following matters:

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GAC 20.06.2016

5.1 Report of the Head of Human Resources and Organisational Development (Contd)

5.1.1 Efficiency Review 2017 – Phase 1

The Acting Head of Human Resources and Organisational Development set out in her report, information in relation to the scope, governance arrangements and facilitation of the Efficiency Review 2017 – Phase 1.

It was proposed by Alderman W A Leathem, seconded by Councillor S Carson and agreed to recommend that the recommendations made within the Acting Head of Human Resources and Organisational Development’s report be approved.

5.1.2 Organisation Review of Planning Service

The Acting Head of Human Resources and Organisational Development set out in her report, information relating to the organisation review of the Planning Service.

It was proposed by Alderman G Rice, seconded by Alderman M Henderson and agreed to recommend that the Council progress with the seeking of Expressions of Interest for Voluntary Severance from planning staff.

5.2 Datahub

The Community Planning Manager set out in her report, detailed information relating to the Datahub and she responded to questions and answers from Members.

It was proposed by Councillor P Catney, seconded by Alderman G Rice and agreed to recommend that the Council express an interest and goodwill that the Council is prepared to go forward with the recommendations within the Community Manager’s report on the basis that a ‘Value for Money’ business case is prepared and tabled at the July Council Meeting.

Resumption of Normal Business

It was proposed by Councillor S Carson, seconded by Councillor J Gallen and agreed to come out of committee and normal business was resumed.

6. Any Other Business

6.1 Social Media use at Council Meetings Alderman W A Leathem

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GAC 20.06.2016 6.1 Social Media use at Council Meetings Alderman W A Leathem (Contd)

Alderman W A Leathem stated that he had raised concerns at the last Leisure & Community Development Committee meeting relating to discussion on social media arising from consideration of the provision of Council services for individuals with autism at the last Monthly Meeting of Council.

Following discussion, it was recommended to agree that the Chief Executive would seek legal advice on the matter, ascertain information in relation to the NI Assembly’s procedures regarding mobile phones and bring a report back to the September Committee meeting.

There being no further business, the meeting was terminated at 7.02 pm.

Mayor/Chairman

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CSC 21.06.2016 LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of Meeting of the Corporate Services Committee held in the Cherry Room, Island Civic Centre, The Island, Lisburn on Tuesday 21st June 2016 at 7.00 pm.

PRESENT: Councillor O Gawith (Chairman)

The Right Worshipful The Mayor Councillor R B Bloomfield, MBE

Deputy Mayor Alderman S Martin

Aldermen W J Dillon MBE, D Drysdale, A G Ewart, T Jeffers and W A Leathem

Councillors R T Beckett, S Carson, A P Ewing, A Grehan, B Hanvey, V Kamble, B Mallon and A McIntyre

OTHER MEMBER: Councillor John Palmer

IN ATTENDANCE: Director of Corporate Services Director of Environmental Services Head of Central Support Services Head of Finance & IT Head of Human Resources & Organisation Development Head of Marketing & Communications (Mrs C Bethel) Head of Operation Services Committee Secretary

The Chairman, Councillor O Gawith, welcomed Members to this the first meeting of the new Committee membership following the Annual Meeting of Council on the 14th June 2016.

The Chairman asked that any Member entering or leaving the meeting alert him accordingly so that the Committee Secretary might accurately reflect arrival and departure times in the minutes.

On behalf of the Officers of the Corporate Services Department, the Director congratulated Councillors O Gawith and B Mallon on their appointment as Chairman and Vice-Chairman respectively of the Committee. The Director also congratulated those Members who were newly appointed to the Committee. The Director offered to provide a tour of and introduction to the Department for any Member who might wish to avail of this.

Finally, the Director congratulated Councillor B Bloomfield and Alderman S Martin on their election as Mayor and Deputy Mayor respectively.

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CSC 21.06.2016 1. Apologies

There were no apologies

Councillor A McIntyre entered the meeting. (7.02 pm)

2. Declarations of Interest

The Chairman invited Members to declare any Interests they might have in relation to the business of the meeting and reminded them of the requirement that they complete Declaration of Interest forms in this regard which had been provided at the meeting.

The following Declarations of Interest were made:-

 Alderman S Martin – Item 6.2 of Report of Head of Central Support Services – “Libraries NI: Lisburn City Library – Consultation about Reduction in Opening Hours” (Member of Board of Libraries NI)

 Councillor S Carson – Item 7 of Report of Director of Corporate Services – “Boys’ Brigade (NI District) Queen’s Award for Volunteering” (Members of Boys’ Brigade 4th Lisburn Company)

3. Minutes of Meeting

It was proposed by Alderman T Jeffers, seconded by Councillor B Mallon and agreed that the minutes of the Meeting of Committee held on the 10th May 2016 as adopted by the Council at its Meeting held on the 31st May 2016 be confirmed and signed.

Alderman W A Leathem and Councillor A Grehan entered the Meeting. (7.05 pm and 7.06 pm respectively)

4. Confidential Report of Director of Corporate Services

At the request of the Director and in order to accommodate Environmental Services’ staff who were present at the Meeting, it was agreed that Item 5 of the agenda be brought forward to this stage in the Meeting and that his confidential report be considered.

The Director advised that:-

 the report of the Head of Central Support Services was confidential for reason of (1) information which revealed that the Council proposed to give under any statutory provision a notice by virtue of which requirements are imposed on a person or to make an order or direction under any statutory provision and (2) information which was likely to reveal the identity of individuals;

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CSC 21.06.2016

4. Confidential Report of Director of Corporate Services (Continued)

 the report of the Head of Finance was confidential for reason of (1) information which related to the financial or business affairs of any particular person (including the Council holding that information) and (2) information which was likely to reveal the identity of individuals;

 the report of the Head of Human Resources and Organisation Development was confidential for reason of information (1) which was likely to reveal the identity of individuals and (2) information which related to any consultations or negotiations or contemplated consultations or negotiations in connection with any labour relations matter arising between the Council or a Government Department and employees of, or office holders under, the Council.

It was proposed by Alderman A G Ewart, seconded by Councillor S Carson and agreed that the items in the confidential report of the Director of Corporate Services be considered “in Committee”, in the absence of members of the press and public being present.

It was agreed that the confidential report and recommendations of the Director of Corporate Services be adopted, subject to any decisions recorded below and other items noted:-

4.1 Report of Head of Human Resources & Organisation Development

Presented by the Head of Human Resources & Organisation Development.

It was proposed by Councillor A Grehan, seconded by Councillor A McIntyre and agreed that the confidential report and recommendations of the Head of Human Resources & Organisation Development be adopted, subject to any decisions recorded below and other items noted:-

4.1.1 Payroll Advisor – Fixed Term

It was agreed to recommend that the Organisation Design Business Case Report and the filling of the post of Payroll Advisor on a Fixed Term basis be approved.

The Head of Service outlined the procedure in regard to the presentation of supportive evidence for job applications.

Councillor John Palmer entered the Meeting. (7.08 pm)

4.1.2 Transfer of Weekly Paid Staff to Bi-Weekly Pay

It was agreed to recommend that the proposal and terms of the “buy out” for staff in relation to the Transfer of Weekly Paid Staff to Bi-Weekly Pay be accepted.

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CSC 21.06.2016 4.1.3 Mechanism for Monitoring Headcount

It was agreed to recommend that:-

 the transfer into the Council of the post of Lagan Canal Trust Chief Officer be agreed;

 the post of Manager of the Northern Ireland Business Start Up Programme on a time limited contract be filled.

Councillor A P Ewing entered the Meeting. (7.15 pm)

4.1.4 Operational Services Unit Updated Organisation Design

It was agreed to recommend that the report on the organisational design for the Operational Services Unit be approved and that the necessary steps be taken to implement it.

4.1.5 Job Evaluation Appeals

Arising from Members’ comments, it was agreed that a progress report be presented to the Committee each month in respect of the number of appeals outstanding and the percentages of appeals both successful and unsuccessful.

4.1.6 Acting-Up arrangements during Absence of Head of Human Resources & Organisation Development on Maternity Leave

It was agreed to recommend that the acting-up arrangement by the Human Resources Manager for the absence on maternity leave of the Head of Human Resources & Organisation Development (anticipated to be until January 2017) be noted.

4.1.7 HR & OD Workforce Data

It was agreed to recommend that reports in respect of the following be noted, such reports being in accordance with the Council’s Strategic Workforce Plan 2015-2017:-

 Workforce Profile – Headcount, Contract (permanent/fixed term/full- time/part-time) and Agency Workers  Long Term Absence – Employees absent due to long term sickness (over 12 weeks)  Recruitment – Internal trawls and open competition.

The rolling absence report which was normally provided had not been available this month due to a systems’ error in connection with a recent upgrade and the merging of attendance systems.

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CSC 21.06.2016 4.1.8 Moira – Grounds Maintenance

In response to comments made by Alderman W J Dillon about grounds maintenance issues in Moira, the Director of Environmental Services and the Head of Operational Services responded to these comments and gave an assurance that steps were being taken to positively address such matters.

4.2 Report of Head of Central Support Services

Presented by Head of Central Support Services.

It was proposed by Alderman T Jeffers, seconded by Councillor S Carson and agreed that the confidential report and recommendations of the Head of Central Support Services be adopted, subject to any decisions recorded below and other items noted:-

4.2.1 Hillsborough Road Lisburn – Woodland Area

It was agreed to recommend that the actions in the report of the Head of Central Support services be agreed. 4.2.2 Lands at Old Coach Road Hillsborough

It was agreed to recommend that the actions in the report of the Head of Central Support services be agreed.

The Director of Environmental Services and the Head of Operational Services left the Meeting. (7.36 pm)

4.2.3 Central Support Services Changes to Organisation Design following Matching Process

It was agreed to recommend that the revised structure for Central Support Services be approved.

4.3 Report of Head of Finance & IT

Presented by Head of Finance & IT.

It was proposed by Councillor S Carson, seconded by Councillor A McIntyre and agreed that the confidential report and recommendations of the Head of Finance & IT be adopted, subject to any decisions recorded below and other items noted:-

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CSC 21.06.2016

4.3.1 Insurance Renewal – 1st April 2016

It was agreed to recommend that the Insurance renewal premiums in the sum of £785,268.39 for the year commencing the 1st April 2016 be accepted.

4.3.2 Finance & IT Unit Revised Organisation Chart following the Matching Process

The Head of Service tabled an additional report in respect of the above matter which superseded information contained in the original report. It was agreed to recommend that the revised report and revised organisation chart for Finance & IT as contained in the Head of Service’s tabled report be accepted.

4.3.3 Insurance Reports

It was agreed to recommend that the report on Insurance Claims up to the 31st May 2016 be noted.

Additional Report

4.3.4 Finance & IT Unit Revised Organisation Chart following the Matching Process

Dealt with under Item 4.3.2.

4.4 Report of Head of Marketing & Communications

Presented by Head of Marketing & Communications.

It was proposed by Alderman A G Ewart, seconded by Councillor S Carson and agreed that the confidential report and recommendations of the Head of Marketing & Communications be adopted, subject to any decisions recorded below and other items noted:-

4.4.1 Freedom of Information

It was agreed to recommend that the summary of Freedom of Information requests received in April and May 2016 be noted.

It was proposed by Councillor B Mallon, seconded by the Deputy Mayor, Alderman S Martin, and agreed to come “out of Committee” and normal business was resumed.

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CSC 21.06.2016

5. Reports of Director of Corporate Services

It was proposed by Alderman A G Ewart, seconded by Councillor A McIntyre and agreed that the reports and recommendations of the Director of Corporate Services be adopted, subject to any decisions recorded below and other items noted:-

5.1 Reports of Head of Central Support Services

Presented by Head of Central Support Services.

It was proposed by Councillor A P Ewing, seconded by Councillor A McIntyre and agreed that the reports and recommendations of the Head of Central Support Services be adopted, subject to any decisions recorded below and other items noted:-

5.1.1 Lisburn & Castlereagh Policing & Community Safety Partnership

(a) Appointment of Chairman

It was agreed to recommend that – in line with the Council’s previous decisions - the Chairmanship of the Lisburn Policing & Community Safety Partnership as from the 1st September 2016 be from the Ulster Unionist Party and that that party notify the Head of Central Support Services of their nominee for this position.

(b) Schedule of Meetings

It was agreed to recommend that a schedule of forthcoming meetings of the Lisburn & Castlereagh PCSP be noted.

5.1.2 Health Working Group – Membership

The membership and chairmanship of the Health Working Group had been determined at meetings of the Corporate Services Committee in Shadow form on the 15th March 2015 and of the Corporate Services Committee on the 12th May 2015.

In this regard, it was agreed to recommend that:-

 the Chairman and Vice-Chairman of the Health Working Group for 2016/2017 be noted as being Councillors O Gawith and B Mallon respectively;

 The Right Worshipful The Mayor, Councillor B Bloomfield MBE, be noted as being a member of the Health Working Group;

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CSC 21.06.2016

5.1.2 Health Working Group – Membership (Continued)

 the DUP, UUP, SDLP, APNI be invited to make one nomination per party to serve on the Health Working Group for 2016/2017 such nominations to be with the Head of Central Support Services by the 27th June 2016 so that the membership is in place in case an urgent meeting of the Group is required during the summer;

 Councillor A Girvin (the sole TUV member on the Council) be asked to confirm if he wishes to serve on the Health Working Group for 2016/2017.

5.1.3 Northern Ireland Local Government Association (NILGA) Lease of Accommodation at Bradford Court, Belfast

Members were aware that the Northern Ireland Local Government Association (NILGA) had a lease with the Council for the use of office accommodation and 10 car parking spaces at Bradford Court, Belfast. This lease was due to expire on the 31st August 2016. In a letter dated the 19th May 2016, NILGA had advised of its wish to exercise the option to renew the lease for a further period of one year from the 1st September 2016.

It was agreed to recommend that:-

 under Clause 16.7.3 of the lease – the Northern Ireland Local Government Association be granted an extension of one year commencing the 1st September 2016 for the use of office accommodation and 10 car parking spaces at Bradford Court, Belfast;

 the Council take the necessary steps to have the extension to the lease put in place.

5.1.4 Moat Park, Dundonald Wayleave Agreement to Northern Ireland Electricity plc

It was agreed to recommend that the decision of the Director of Corporate Services to approve a request from Northern Ireland Electricity plc for the granting of a Wayleave Agreement in relation to ongoing works associated with cable laying in Moat Park, Dundonald be endorsed, it being noted that neither Leisure Services nor Technical Services had any objection to this Wayleave.

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CSC 21.06.2016

5.1.5 Action Cancer Big Bus – 10th Anniversary Celebration Tuesday 4th October 2016

Members had been provided with a copy of a letter dated the 7th June 2016 from Action Cancer regarding the 10th anniversary of its Big Bus operation which provides breast screening services and health checks at various locations throughout Northern Ireland. Action Cancer had enquired if the Council would host its celebration event at Lagan Valley Island on the 4th October 2016 commencing at 10.30 am and concluding at 12.30 pm with a light lunch and a tour of the Big Bus.

The Head of Service confirmed that the request met the criteria for assistance to charities and that the fee for the Island Hall booking was £756.00.

It was agreed to recommend that the request from Action Cancer for the Council to host a celebration event and light lunch at Lagan Valley Island on the 4th October 2016 to mark the 10th anniversary of the operation of Action Cancer’s Big Bus be acceded to with the Council being responsible only for payment of the Island Hall booking fee in the sum of £756.00.

5.1.6 Consultation Documents

(a) Department of Culture, Arts & Leisure Consultation on a Framework for Promoting Sign Language, including Proposals for Legislation (Closing date: 4th July 2016)

The above consultation was available at https://www.communities- ni.gov.uk/sites/default/files/consultations/dcal/Sign%20Language%20Frame work%20Document.PDF.

It was agreed to recommend that the above consultation document be noted.

(b) Libraries NI Lisburn City Library - Consultation about Reduction in Opening Hours (Closing Date: 17th July 2016)

Members had been provided with a copy of a letter dated the 25th May 2016 from Libraries NI regarding a consultation on a reduction in the opening hours of Lisburn City Library from 54 hours to 45 hours per week as from November 2016. Similar reductions were planned for each of the 14 busiest libraries of Libraries NI.

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CSC 21.06.2016

5.1.6 Consultation Documents (Continued)

(b) Libraries NI Lisburn City Library - Consultation about Reduction in Opening Hours (Closing Date: 17th July 2016) (Continued)

A questionnaire with some background information was available at https://www.librariesni.org.uk/public-consultation-library-opening- hours/Pages/default.aspx.

It was proposed by Alderman W A Leathem, seconded by Councillor A Grehan and agreed that:-

 by way of the Council’s response to the above consultation, Libraries NI be advised that the Council was opposed to a reduction in the opening hours of Lisburn Library as – in addition to the traditional library service – the facility provided a very important and worthwhile social hub for people, in particular for those persons who may be socially isolated;

 the Council’s response to Libraries NI be reiterated to the Minister for Communities;

 members of the public be encouraged to respond to the consultation by way of the on-line response questionnaire from Libraries NI;

 in order to publicise the response questionnaire regarding Lisburn Library, a feature about this consultation and/or the link to the response questionnaire be put on the Council’s website.

(c) Belfast Health & Social Care Trust Consultation – “Improving Ophthalmology Outpatient Services: A Consultation on the Development of Ophthalmic Clinical Centres in Northern, Southern and South Eastern Local Commissioning Group/Trust Areas” (Closing Date: 5th August 2016)

The above consultation document was available at http://www.belfasttrust.hscni.net/about/Consultations.htm.

It was agreed to recommend that the above consultation document be noted.

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CSC 21.06.2016 5.1.7 Provision of Catering at Lagan Valley Island

Members noted a timetable for the procurement exercise for the provision of catering at Lagan Valley Island.

Given the complexity of the procurement exercise, external assistance had been obtained and in order for the procurement exercise to be completed, it would be necessary to extend the current contract with OCS.

Following queries from Members, the Head of Service confirmed the timetable for this procurement exercise.

It was agreed to recommend that the current catering contract with OCS be extended until 31st May 2017 so as to allow for the completion of the procurement exercise for the provision of catering at Lagan Valley Island.

5.1.8 Island Hall Events - Enhancements

The Head of Service referred to the decision of the Committee at its meeting held on the 8th March 2016 that Officers investigate the announcement of housekeeping arrangements by means of PowerPoint and the showing at the start of all or major events, promotional videos for the city centre, local attractions and local eating establishments. The Committee had also asked that the permitted use of photography at events at Lagan Valley Island be reviewed.

Members had been provided with a copy of a report prepared by the Lagan Valley Island Centre Manager from which it was noted that:-

 as an interim measure, a PowerPoint was being shown and promotional videos were played in the bar area when customers arrived for events;

 the promotional video would be shown in the Ground Floor Rotunda in the near future;

 if possible and with immediate effect, the PowerPoint and promotional video would be shown in the Island Hall;

 a review on the permitted use of photography in the Island Hall should be complete in September 2016.

The report had recommended that that two large TV screens be installed on either side of the auditorium. However it was agreed this be not accepted and that a report be presented to the Committee in January 2017 to provide a review as to how the above measures had performed.

It was further agreed that LVI Centre Management liaise with the Economic Development Unit so as to maximise any opportunities there may be to promote Lagan Valley Island events in tandem with late night dining in Lisburn City Centre.

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5.1.9 Ceremonial Insignia for Members’ Robes & Former Mayors

Alderman D Drysdale left and returned to the meeting during discussion of this item at 8.04 pm and 8.05 pm respectively.

Having been officially received from the College of Arms in London, the Council’s coat of arms would be placed on the robes of Aldermen.

As part of the working group on Robes it had been agreed that the robes of all previous Mayors in the previous Councils should include reference to former Mayoral status. This would replace the practice of presentation to the former Mayor and would be only for those former Mayors who were current Members of Council.

A photograph of a potential jewel and the potential cost was displayed at the meeting.

It was agreed that:-

 the provision of the jewel as displayed at the meeting be not proceeded with but that a report with further options and costs be reported to the September 2016 meeting of the Committee;

 as part of the report to the Committee, the actual number of persons to whom this jewel would apply is made known.

During the course of debate on this matter, Councillor V Kamble indicated that she would reimburse the Council with any expenditure that may have been incurred in regard to a conference she had inadvertently attended recently.

5.1.10 Lagan Valley Island – RoSPA Report Update

It was agreed to recommend that a report by the LVI Centre Manager in regard to the RoSPA review at Lagan Valley Island be noted.

5.1.11 Armed Forces Day (20th June 2016)

The Committee noted that a ceremony and reception in relation to the hoisting of the flag for Armed Forces Day had taken place at Lagan Valley Island on the 20th June 2016.

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5.1.12 Hillsborough Old Guard Reception for Martinsart Commemorations – June 2016

Further to the meeting of Committee held on the 13th October 2015, the Head of Service reported that Officers had met with representatives of the Hillsborough Old Guard and that – via the French Consul – had issued an invitation to the Mayor of Martinsart to attend a Mayoral reception during his visit to Hillsborough. The Mayor of Martinsart had in fact not visited Northern Ireland. However the Hillsborough Old Guard had held a commemorative event on the 11th June 2016 and this had been attended by The Right Worshipful the Mayor at that time, Councillor R T Beckett.

5.1.13 Battle of the Somme – Centenary Commemorations (1st July 2016) Royal British Legion (Lisburn Branch)

Members noted that arrangements for the above Royal British Legion commemoration event on the 1st July 2016 were progressing in consultation with the Royal British Legion (Lisburn Branch).

5.1.14 Publications The Committee noted that the undernoted publications had been received and were available for perusal:-

 Public Health Agency – 2015 Annual Report of the Director of Public Health  Department of Health for Northern Ireland – 2015 Annual Report of the Chief Medical Officer for Northern Ireland.

Additional Report

5.1.15 Main Street/Lisburn Street, Hillsborough Wayleave Agreement to Northern Ireland Electricity plc

It was agreed to recommend that a request from Northern Ireland Electricity plc for the granting of a Wayleave Agreement in relation to underground cabling works for a new development off Lisburn Street, Hillsborough be acceded to, the area of land over which the Wayleave was requested being an area of land opposite the War Memorial.

5.2 Report of Head of Finance & IT

Presented by Head of Finance & IT.

It was proposed by the Deputy Mayor, Alderman S Martin, seconded by Alderman T Jeffers and agreed that the report and recommendations of the Head of Finance & IT be adopted, subject to any decisions recorded below and other items noted:-

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5.2.1 Prudential Indicators 2016/17 to 2018/19

It was agreed to recommend that the Prudential Indicators 2016/17 to 2018/19 be accepted and approved.

In her additional report, the Head of Service provided additional information in relation to the above matter and this was noted.

5.2.2 Collaborative Tender for Broking and Insurance Services

Members had been provided with a copy of an insurance report comparing broker and insurance costs from the previous councils to those of the new Lisburn & Castlereagh City Council, following the collaborative tender for broking and insurance services.

The current collaborative tender was due to expire on the 31st March 2017 and confirmation had been required from each Chief Executive on the 10th June 2016 as to their participation or otherwise in the new tender.

The Head of Service detailed the benefits to the Council of participating in the collaborative tender.

It was agreed to recommend that the Council accept the proposal for joining the collaborative tender for Broking & Insurance Services as from the 1st April 2017.

The Head of Central Support Services left the Meeting. (8.20 pm)

5.2.3 Financial Statements

(a) Period ended the 31st March 2016

It was noted that the net profiled expenditure for the period ended the 31st March 2016 was 4.00% below the approved estimates for the financial year 2015/2016. This figure was a draft one as it was subject to audit.

The Head of Service advised that she would present a report on Reserves/General Fund to the September 2016 meeting of the Committee.

(b) Period ended the 31st May 2016

It was noted that the net profiled expenditure for the period ended the 31st May 2016 was 1.00% below the approved estimates for the financial year 2016/2017.

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CSC 21.06.2016 5.2.4 Public Sector Shared Services Programme Board Meeting – 3rd May 2016

It was agreed to recommend that the report and papers from the meeting of the Public Sector Shared Services Programme Board held on the 3rd May 2016 be noted.

Additional Report

5.2.5 Prudential Indicators 2016/17 to 2018/19

Dealt with under Item 5.2.1.

The Head of Finance & IT left the Meeting. (8.21 pm)

5.3 Report of Head of Human Resources & Organisation Development

Presented by the Head of Human Resources & Organisation Development.

It was proposed by the Deputy Mayor, Alderman S Martin, seconded by Councillor A P Ewing and agreed that the report and recommendations of the Head of Human Resources & Organisation Development be adopted, subject to any decisions recorded below and other items noted:-

5.3.1 Suite of Policies

Members had been provided with the undernoted policies and scheme:-

 Dress Code Policy  Professional Fees Policy  Employee Recognition Scheme

The Head of Service confirmed that the following amendments would be made to the Employee Recognition Scheme:-

 the active recognition categories numbered five and not six;  the recognition would include individuals as well as teams or service areas.

It was agreed to recommend that the above-mentioned policies and scheme be accepted and that – prior to their implementation – they be raised for agreement at the next LCCC Joint Consultative Committee with the Trade Unions.

5.3.2 Workplan for Implementation of Filling Posts in New Council Structures

It was agreed to recommend that the progress report on the Work Plan for the implementation of the filling of posts in the new Council structures be noted.

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5.3.3 Investors in People (IIP) Accreditation - Update

It was agreed to recommend that the Executive Summary of the IIP Assessment Report together with the Head of Service’s report thereon be noted.

The Chairman of the Committee, Councillor O Gawith, extended best wishes to the Head of Service, Ms Sinead Clarke, as she commenced Maternity Leave.

The Head of Human Resources & Organisation Development left the meeting. (8.25 pm)

5.4 Report of Head of Marketing & Communications

Presented by the Head of Marketing & Communications.

It was proposed by Councillor A Grehan, seconded by Councillor S Carson and agreed to recommend that the report and recommendations of the Head of Marketing & Communications be adopted, subject to any decisions recorded below and other items noted:-

5.4.1 Date of Lisburn Christmas Lights Switch On 2016

It was agreed to recommend that Thursday 17th November 2016 be selected as the date for the 2016 Lisburn Christmas Lights Switch-on.

Alderman W A Leathem left the meeting. (8.26 pm)

5.4.2 Website Review 2016

The Committee had been provided with a review of the Council’s website which had been operative for a year, Green17 being the Council’s website providers. Members were informed of a number of upgrades and recommendations which the Marketing & Communications Unit would wish to proceed with.

It was agreed to recommend that the Website Review Information be noted and that Officers proceed with recommendations to further enhance the site.

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CSC 21.06.2016 5.4.3 BT Directory Advertising

It was agreed to recommend that the Council’s BT advertisement in the White Pages be not renewed as:-

 the use of a hard copy document to access telephone numbers was very much on the decline – googling contact details being the most- used method;

 local users could access the Council’s contact details by means of CityWide or the Council’s A-Z of Services.

It was further agreed that – in the next issue of CityWide – some method of alert to the Council’s contact details be placed on the front cover.

5.4.4 Social Media

(a) Belfast 2016 Baby Grand, Belfast 7th September 2016

Members had been provided with details of the above conference, the fee being a NILGA-negotiated one of £125.00 per person.

It was agreed to recommend that:-

 the Heads of Marketing & Communications be nominated to attend the above conference, the Council to be responsible for the payment of approved expenses in this regard;

 no Elected Members be nominated to attend the conference, it being considered more cost effective to bring in external consultants to provide training to Members in the ways of social media.

(b) Council’s social media website & events

The Director left and returned to the meeting during discussion of this item. (8.36 pm and 8.38 pm)

The Head of Service referred to a number of negative comments which had appeared on the Council’s social media sites over the past weekend and advised that these would be investigated.

The Right Worshipful The Mayor, Councillor B Bloomfield, referred to the Council’s screening in Market Square, Lisburn earlier that evening of the Northern Ireland –v- Germany football match at the Euros 2016. The Right Worshipful the Mayor and other Members referred to the success of this screening in terms of atmosphere and numbers and suggested that it be commented on appropriately on the Council’s media sites.

Alderman A G Ewart left the meeting. (8.40 pm)

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CSC 21.06.2016 5.4.5 Projects undertaken by Marketing & Communications Unit

The Committee noted that the undernoted projects had been undertaken by the Marketing & Communications Unit:-

 Half Marathon Micro-Website Creation 2016  Queen’s 90th Birthday Celebrations - Artwork  Economic Development ‘Go For It’ Campaign  Euros 2016 – Marketing of the Northern Ireland –v- Germany match on the 21st June 2016  Citywide  Council A-Z of Services

Members were advised that copies of CityWide and the Council’s A-Z of Services were available from the Marketing & Communications Unit.

5.4.6 Media Coverage

It was agreed to recommend that the media coverage reports for April and May 2016 be noted.

The Head of Marketing & Communications left the Meeting. (8.41 pm)

5.5 Councillors’ Allowances Addenda to Guidance on Councillor Allowances

Alderman A G Ewart re-entered the meeting during discussion. (8.45 pm) Councillor A McIntyre left and re-entered the meeting prior to decision. (8.50 pm and 8.52 pm)

The Director’s main and additional reports dealt with the above item.

The Director referred to the decisions of the Committee at its previous meeting and explained the effects of Addendum No. 3 to Circular LG 04/2015 providing addenda to Guidance on Councillor Allowances, in particular the issue of consumables.

Following lengthy discussion, it was proposed by Alderman D Drysdale, seconded by Councillor A Grehan and agreed to recommend that:-

 the response from the Deputy Secretary (Strategic Policy & Resources) at the Department for Communities in relation to Addendum No. 3 to Circular LG 04/2015 providing addenda to Guidance on Councillor Allowances, in particular the issue of consumables, be noted;

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5.5 Councillors’ Allowances Addenda to Guidance on Councillor Allowances (Continued)

 the decision of the Deputy Secretary to decline the request for attendance at the Committee meeting as he considered there to be no benefit to be gained from such attendance be noted;

 a memorandum dated the 17th June 2016 from the Northern Ireland Local Government Association to the National Association of Councillors providing clarification on this matter be noted;

 Addendum No. 3 to Circular LG 04/2015 providing addenda to Guidance on Councillor Allowances be implemented with reluctance;

 as part of the implementation of Addendum No. 3, Elected Members be written to:-

 providing the options under which they could receive Broadband and asking them to indicate their individual preferences;

 informing them as to how they would receive sim cards given that the contract was coming to an end and these were no longer a permitted consumable;

 advising as to which provisions were considered “consumables” and which were not.

Furthermore, Members – via their political parties – were encouraged to take this matter up with:-

 the Minister for Communities  the National Association of Councillors.

Alderman W J Dillon enquired as to the provision of his headed paper which was still outstanding. The Director agreed to investigate this matter.

5.6 Boundary Commission for Northern Ireland 2018 Review of Parliamentary Constituencies

Members had been provided with a copy of a letter dated the 17th May 2016 from the Boundary Commission for Northern Ireland regarding the 2018 Review of Parliamentary Constituency Boundaries in Northern Ireland. The public consultation would last for 12 weeks and was to commence in the early autumn of 2016, most likely September. The Commission was seeking for the Council to provide a Public Display Point within the Council headquarters during the consultation period.

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5.6 Boundary Commission for Northern Ireland 2018 Review of Parliamentary Constituencies (Continued)

It was agreed to recommend that:-

 the Council accede to the request of the Boundary Commission for Northern Ireland to provide a Public Display Point at Lagan Valley Island in relation to the consultation period for the 2018 Review of Parliamentary Constituency Boundaries in Northern Ireland;

 the Council’s contact for the Boundary Commission in this regard be the Director of Corporate Services.

5.7 Boys’ Brigade (Northern Ireland District) Queen’s Award for Volunteering

Members were advised that the Northern Ireland District of the Boys’ Brigade had been awarded the Queen’s Award for Volunteering which is the highest award given to volunteer groups across the United Kingdom.

It was agreed to recommend that retrospective approval be given to:-

 the hosting by Alderman J Tinsley (Immediate Past Chairman of Committee) of a small reception on the 8th June 2016 for the Boys’ Brigade in recognition of their receipt of the Queen’s Award for Volunteering, this reception having been agreed by The Right Worshipful The Mayor at that time, Councillor R T Beckett;

 the expenditure which had been incurred in connection with the above reception, such expenditure having included a small gift.

The Right Worshipful The Mayor, Councillor B Bloomfield, advised Members that he – together with a number of other distinguished guests - had attended the official presentation of the Queen’s Award to the Boys’ Brigade at their Northern Ireland Headquarters at Newport, Hillsborough, the previous day.

5.8 ABF The Soldiers’ Charity Beating Retreat & Annual Awards Ceremony Sergeants’ Mess, Thiepval Barracks, Lisburn 29th June 2016 – 7.30 pm

Members had been provided with copy of an e-mail dated the 31st May 2016 from ABF The Soldiers’ Charity regarding the above event. An attendant poster had also been provided. Tickets for the event were £35.00 per person.

It was agreed to recommend that two tickets be purchased for the above event, the allocation of same to be left to the Chairman of the Corporate Services in association with the Director.

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CSC 21.06.2016 5.8 ABF The Soldiers’ Charity Beating Retreat & Annual Awards Ceremony Sergeants’ Mess, Thiepval Barracks, Lisburn 29th June 2016 – 7.30 pm (Continued)

It was further agreed that the Council be responsible for the payment of approved expenses in this regard,

Members were reminded that they themselves could purchase tickets for the event.

5.9 Northern Ireland Local Government Association Annual Conference & Exhibition 5th & 6th October 2016 Hastings Everglade Hotel, Londonderry

Members had been provided with details of the above conference, the cost of a Member’s attendance thereat having been estimated at £302.70.

It was noted that:-

 two free places had been offered for the “First Citizen”, namely The Right Worshipful The Mayor, Councillor B Bloomfield, and a senior council representative, the Chief Executive having indicated that she hoped to attend the conference;

 to celebrate the Year of Food & Drink 2016, NILGA was hosting a networking reception in the Guildhall, Londonderry on the 5th October 2016. Each Council was being allocated two guest places for this event, however no additional tickets were available as places were limited.

It was agreed to recommend that:-

 in addition to the two free places being provided by NILGA and which were for (1) the Chief Executive and The Right Worshipful The Mayor, Councillor B Bloomfield, a further eight places be booked at the conference for the Council’s representatives on NILGA, ie Aldermen W J Dillon, D Drysdale, A G Ewart, M Henderson, W A Leathem and S Martin; Councillors A Givan and U Mackin;

 the attendance of two Council delegates to the networking reception being held in the Guildhall, Londonderry on the 5th October 2016 be noted;

 the Council be responsible for the payment of any approved expenditure that may be incurred in regard to the NILGA conference and networking event on the 5th & 6th October 2016.

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5.10 Northern Ireland Garrison Support Unit Fireworks Display at Lisburn Station (Thiepval Barracks) Thursday 3rd November 2016 Request for Financial Assistance

Members had been provided with a copy of a letter dated the 25th May 2016 from the Northern Ireland Garrison Support Unit in Thiepval Barracks seeking financial assistance for their annual Lisburn Station Fireworks Display on the 3rd November 2016. The event would be open to the local community and a collection would be made for the Mayor’s Charity. Financial assistance of £5,000 (compared to £4,000 in previous years) was being sought so as to enhance the 2016 event.

It was agreed to recommend that financial assistance in the sum of £5,000.00 be awarded to the Northern Ireland Garrison Support Unit in Thiepval Barracks in respect of its annual Lisburn Station Fireworks Display on the 3rd November 2016.

5.11 Whanganui District Council 2017 New Zealand Master Games 3rd – 12th February 2017

The Committee was aware of the friendship arrangement between the previous Lisburn City Council and Whanganui, New Zealand.

Members had been provided with a copy of a letter dated the 25th May 2016 from the Sister Cities Co-Ordinator of Whanganui District Council extending an invitation to the Council to visit/be represented at/participate in the 28th Annual New Zealand Masters Games being held in Whanganui from the 3rd – 12th February 2017.

It was agreed that the correspondence referred to above be passed to the Leisure & Community Development Committee for dealing with.

5.12 Seafarers UK Merchant Navy Day – Saturday 3rd September 2016 Request to fly the Red Ensign

Members had been provided with a copy of a letter dated May 2016 from Seafarers UK inviting the Council to mark Merchant Navy Day on the 3rd September 2016 by the flying of the Red Ensign. Merchant Navy Day seeks “to remember the sacrifices, salute the courage and support the future of the often unsung personnel of our Merchant Navy”.

Seafarers UK had suggested that a flag-hoisting ceremony be held, the guests to include local Merchant Navy veterans and Sea Cadets. Red Ensigns of various sizes were available to purchase, their purchase price ranging from £21.82 to £36.02.

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CSC 21.06.2016 5.12 Seafarers UK Merchant Navy Day – Saturday 3rd September 2016 Request to fly the Red Ensign (Continued)

It was agreed to recommend that:-

 the request from Seafarers UK for the Council to participate in Merchant Navy Day on the 3rd September 2016 by the flying of the Red Ensign be acceded to;

 the LVI Centre Manager be identified as the contact person for registration for the event and the purchase of the Red Ensign;

 in consultation with the Chairman of the Committee and The Right Worshipful The Mayor, the Head of Central Support Services be delegated authority to arrange the event and the associated reception and to incur the necessary expenditure in this regard.

5.13 Executive Office Strategic Policy, Equality & Good Relations Directorate Consultation on the Draft Programme for Government Framework – 2016-2021 (Closing Date: 22nd July 2016)

The above consultation document was available at https://www.northernireland.gov.uk/sites/default/files/consultations/newnigo v/draft-pfg-framework-2016-21.pdf.

It was agreed to recommend that the above consultation document be referred to the Community Planning Partnership (CPP) with the CPP formulating and submitting a response on behalf of the Council.

5.14 Lagan Valley Island - Fountain

In furtherance of decisions of the Committee at its meeting held on the 12th April 2016, the Director reported that as the cost to remove the fountain was £1,290.00, instructions had been issued to Council staff to have this removed. Subject to the availability of the diver and Depot staff, this removal should be executed by the end of June 2016. The redundant fountain would be sold if possible and - if not - scrapped.

5.15 Rate Statistics 2016/2017

The Director reported the receipt of the Rate Statistics 2016/2017 from the Local Government Policy Division of the Department for Communities. The publication had been forwarded to all Members on the 18th May 2016. Comparative information and the extract regarding Lisburn & Castlereagh City Council had been provided with the Director’s report.

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5.16 Brackenvale Post Office, 520 Saintfield Road, Carryduff, Belfast, BT8 8EU - Change to Main-Style Branch

The Committee noted the content of a letter dated the 13th June 2016 from the Post Office advising that Brackenvale Post Office would change to a main-style branch as of the 27th July 2016 at 1.00 pm. To facilitate this change, the branch would close on Monday 18th July 2016 at 5.30 pm.

Additional Report

5.17 Report of Head of Central Support Services

Dealt with under Item 5.1.15.

5.18 Report of Head of Finance & It

Dealt with under Item 5.2.1.

5.19 Councillors’ Allowances Addenda to Guidance on Councillor Allowances

Dealt with under Item 5.5.

5.20 Royal Irish Regiment – Presentation of Colours Use of Wallace Park, Lisburn for Parade

Members had been provided with a copy of a letter dated the 15th June 2016 from the Royal Irish Regiment advising that they were to be presented with new Colours in the summer of 2018 and enquiring as to the possibility of holding the associated parade in Wallace Park.

The Director pointed out that the correspondence was being reported to the Corporate Services Committee as the June 2016 meeting of the Leisure & Community Development Committee had already taken place.

It was agreed to recommend that:-

 the request of the Royal Irish Regiment as contained in its letter of the 15th June 2016 for the use of Wallace Park, Lisburn in the summer of 2018 to hold an event and parade to mark the presentation of new Colours to that Regiment be supported;

 the letter dated the 15th June 2016 from the Royal Irish Regiment be referred to the Leisure & Community Services Department for final decision and appropriate action in view of the fact that that department was responsible for Wallace Park.

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5.21 National Association of Councillors Attendee for National Executive/General Management Meetings

Members were reminded of those Members who had been appointed to the National Association of Councillors at the Annual Meeting of the Council held on the 14th June 2016.

Members were also reminded of the decision of the Committee at its meeting held on the 15th April 2015 that:-

 Alderman T Jeffers who had been approved by the National Board of the NAC to attend the National Executive/General Management meetings in London be authorised to attend any of those meetings that may be organised;

 the Council be responsible for the payment of any approved expenses incurred by Alderman Jeffers in this regard.

Alderman Jeffers confirmed that he was still the member approved by the National Board of the NAC to attend the National Executive/General Management meetings in London. Accordingly, it was agreed to recommend that the attendance of Alderman T Jeffers at meetings of the National Executive/General Management of the National Association of Councillors be authorised and that the Council be responsible for the payment of any approved expenses incurred by Alderman Jeffers in this regard.

5.22 Royal British Legion – Lisburn Branch Visit to Dublin (July 2016) Request for Financial Assistance

Members had been provided with a copy of a letter dated the 20th June 2016 from the Lisburn Branch of the Royal British Legion seeking financial assistance in the sum of £500.00 to enable them to attend a wreath laying ceremony at Island Bridge, Dublin on the 9th and 10th July 2016 where they would lay wreaths on behalf of the Ulster Division and the RBL (Lisburn). The group would also be attending the Royal Hospital Dublin on the 10th July 2016.

It was agreed to recommend that above request be acceded to.

6. Confidential Report of Director of Corporate Services

Dealt with under Item 4.

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7. Any Other Business

7.1 National Breastfeeding Celebration Week 18th – 27th June 2016 Councillor S Carson

Councillor S Carson informed those present of the National Breastfeeding Celebration Week (18th – 27th June 2016) and – given that there were several support groups within the Council’s area – enquired if the Lagan Valley Island building could be lit up for one day to mark the celebration week.

It was agreed that Lagan Valley Island be lit up on one evening this week and that - subject to the foils being available – the colour pink be used.

7.2 Occurrence at Lagan Valley Island Sunday 19th June 2016 Deputy Mayor, Alderman S Martin

The Deputy Mayor, Alderman S Martin, expressed his thanks to those staff of Lagan Valley Island who had assisted the PSNI in an incident involving a member of the public at LVI/River Lagan on the 19th June 2016.

7.3 Screening of Euros 2016 Football Match in Market Square, Lisburn Deputy Mayor, Alderman S Martin

Given that there was a strong possibility that the Northern Ireland football team might reach the last 16 of the 2016 Euros and that – if so – their match would be played within the next few days, the Deputy Mayor, Alderman S Martin, stated that he would hope that this match could be screened in Market Square, Lisburn.

It was proposed by the Deputy Mayor, Alderman S Martin, seconded by Councillor B Mallon and agreed that if in the event of the Northern Ireland football team securing a place in the last 16 of the 2016 Euros, their next match which would be played within the next few days, be screened in Market Square, Lisburn and that the Leisure & Community Services Department be asked to progress this accordingly.

7.4 Chairman of Committee, Councillor O Gawith – Birthday Deputy Mayor, Alderman S Martin

The Deputy Mayor, Alderman S Martin, congratulated the Chairman, Councillor O Gawith, for the manner in which he had chaired the meeting. The Deputy Mayor also wished Councillor Gawith a happy birthday. Councillor Gawith responded appropriately.

The Deputy Mayor, Alderman S Martin; Councillors A Grehan and V Kamble left the meeting. (9.14 pm)

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7.5 Cancer Focus NI (previously Ulster Cancer Foundation) Councillor John Palmer

Councillor John Palmer referred to an association which Hillsborough Old Guard had forged with Cancer Focus NI (previously known as the Ulster Cancer Foundation) and suggested that the Council also become involved with that charity.

These comments were noted.

There being no further business, the meeting terminated at 9.15 pm.

______MAYOR/CHAIRMAN

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LISBURN CITY & CASTLEREAGH CITY COUNCIL

Minutes of Meeting of the Planning Committee held in the Council Chamber, Lisburn & Castlereagh City Council Offices, Island Civic Centre, The Island, Lisburn on Monday 9 May 2016 at 2.05 pm

PRESENT: Alderman M Henderson MBE (Chairman)

The Right Worshipful the Mayor Councillor R T Beckett

Aldermen : D Drysdale, G Rice MBE Councillors: U Mackin, L Poots, John Palmer

IN ATTENDANCE: Chief Executive Lead Head of Planning & Building Control Lead Head of Development Planning Manager Principal Planning Officers (RH and LJ) Senior Planning Officers (RT, AS and MCO'N) Committee Secretary Attendance Clerk

Cleaver Fulton & Rankin Kate McCusker (Legal Advisor)

Commencement of Meeting

The Chairman, Alderman M Henderson, welcomed everyone to the meeting.

Introductions were made by the Chairman and some Housekeeping and Evacuation announcements were made by the Lead Head of Planning & Building Control.

1. Apologies

Apologies for non-attendance at the Meeting were accepted and recorded on behalf of the Vice-Chairman, Councillor A Girvin, Councillor P Catney and Councillor M Tolerton.

Members noted that Councillor U Mackin would be arriving late to the meeting.

2. Declarations of Interest

The Chairman sought Declarations of Interest from Members and reminded them to complete the supporting forms which had been left at each desk.

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PC 09.05.2016 During the course of the meeting the following Declarations of Interest were made:

• Councillor U Mackin referred to Item No. 4.2.8 of the Report of the Planning Manager – Application Ref: LA05/2015/0624/O and declared that he resided in the area although he did not feel this constituted an interest.

3. Minutes

It was proposed by Alderman D Drysdale, seconded by Alderman G Rice and agreed that the following Minutes be signed.

• Minutes of Meeting of Planning Committee held on Monday, 4 April 2016.

4. Report from the Lead Head of Planning and Building Control

It was agreed that the report and recommendations of the Lead Head of Planning and Building Control be adopted, subject to any decisions recorded below:-

4.1 The Geographical Economy – The Benefits of Investing in Geospatial Technology

It was proposed by Alderman D Drysdale, seconded by Alderman G Rice and agreed that the Chairman and Vice-Chairman of the Planning Committee or their nominees, attend the above conference which is due to be held on Wednesday, 11 May 2016 in Riddel Hall, Belfast at a cost of £77.35 per person.

It was further agreed that the option to attend this Conference be extended to other Members of the Committee who should advise Member Services should they wish to attend.

4.2 Report from the Planning Manager

It was agreed that the report and recommendations of the Planning Manager be adopted, subject to any decisions recorded below:-

Items for Decision

4.2.1 Schedule of Applications:

The Chairman reminded Members that they needed to be present for the entire discussion of an item. If absent for any part of the discussion they would render themselves unable to vote on the application.

The Chairman advised that there was one speaker in attendance to make a representation on one of the applications and therefore the Schedule of Applications would be taken out of order to enable this application to be taken first.

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PC 09.05.2016 (2) LA05/2015/0305/F – (Major) – Full application for the installation and operation of a solar farm and associated infrastructure including photovoltaic panels, mounting frames, inverters, transformers, substations, communications, building fence and pole mounted security cameras for the life of the solar farm and a temporary construction access. (Amended proposal description, plans and ownership certificate) on Lands approximately 300m south and 200m west of no. 7a Lough Road and lands adjoining and approximately 340m south of no. 7, no. 9, no. 9a and no. 9b, Lough Road, Upper Ballinderry, County Antrim.

The Senior Planning Officer (RT) presented the application as outlined within the circulated Report.

The committee received Mr Aidan Collins, Senior Planner from Lightsource, who was speaking in support of the application highlighting the following:

• Lightsource were the UK’s leading solar energy company with 184 managed sites across the UK; • His organisation had a proven and unrivalled track record in the design, installation and management of solar PV projects across the UK; • Hillside Solar Farm was considered an appropriate site for a solar project; • The proposed solar farm would have the capacity to power approx. 1675 typical households resulting in approx. savings of 3155 tonnes of carbon dioxide emissions per annum; • Sheep grazing would be accommodated providing a dual productive function; • The layout had been designed to avoid a Rath enclosure to the east of the site thus ensuring no damage to the latter heritage asset; • 10 bird nesting boxes and 10 bat boxes were being proposed to encourage nesting and roosting; • There were no SPAs, SACs, RAMSAR or NNRs within 5km of the site; • The solar farm was designed for a lifespan of 30-35 years after which it would be dismantled and the site restored to agricultural use causing no residual landscape or visual effect; • The proposed site would not be lit at night; • There would be no moving parts or emissions and the proposed panels would cause minimal reflectivity; • The application had received 10 supportive letters with no objections; • The proposal will be situated on land which is not considered to be the best agriculturally; • The site is ideal for solar energy generation.

(Councillor U Mackin arrived to the meeting during the course of Mr Collin’s representation at 2.15 pm).

The Chairman advised Councillor U Mackin that as he was not present for the entire discussion of the item, he had rendered himself unable to vote on the application.

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PC 09.05.2016 The Committee, with the exception of Councillor U Mackin, having considered the information provided within the Report and Mr Collins’ representation, unanimously agreed to approve the application as outlined in Officer’s report and subject to the conditions stated.

(1) S/2015/0142/F – Major – Proposed 3 no. new single storey multi-purpose rooms at various locations at St Colman’s Primary School, 109 Queensway, Lisburn

The Senior Planning Officer (MCO’N) presented the application as outlined within the circulated Report.

The Committee, having considered the information provided within the Report unanimously agreed to approve the application as outlined in Officer’s report and subject to the conditions stated.

(3) LA05/2015/0650/F – Local (exceptions apply) – Bedroom/ bathroom roof space conversion/extension and new vehicular access including hard standing area for caravan parking (amended proposal description and plans submitted) at 25 Derryvolgie Park, Lambeg, Lisburn

The Senior Planning Officer (RT) advised that this planning application had been brought before the Planning Committee as ‘exceptions’ apply in accordance with the Planning Scheme of Delegation. The application was then presented as outlined within the circulated report.

There was a question and answer session.

The Committee, having considered the information provided within the Report unanimously agreed to approve the application as outlined in Officer’s report and subject to the conditions stated.

(4) LA05/2015/0783/F – Local (exceptions apply) – Proposed 3.0m high fencing to kerb anti-social behaviour at Queen Elizabeth II Playing Fields, Ballymacoss Playing Fields, Limetree Avenue, Lisburn

The Chairman, Alderman M Henderson, informed Members that this planning application had been brought before the Planning Committee as it related to land owned by the Council.

The Senior Planning Officer (AS) presented the application as outlined in the circulated report.

The Committee, having considered the information provided within the Report unanimously agreed to approve the application as outlined in Officer’s report and subject to the conditions stated.

4.2.2 Development Plan – Sustainability Appraisal

The Principal Planning Officer (LJ) presented a summary of the Local Development Plan - Sustainability Appraisal (incorporating Strategic Environmental Assessment) and appointment of a Shared Environmental Service, which had 376

PC 09.05.2016 been previously circulated to Members with a copy of the proposed Service Level Agreement.

It was proposed by Alderman D Drysdale, seconded by Alderman G Rice and the following was agreed:-

(a) Approval of the Service Level Agreement for the Shared Environmental Service (SES) as previously circulated;

(b) Approval of associated costs for the SES which will support the production of the Local Development Plan Sustainability Appraisal (incorporating Strategic Environmental Assessment);

(c) Approval of a SA Stakeholder

4.2.3 Listing of Buildings of Special Architectural or Historic Interest (145-147 Ballyskeagh road, Drumbeg, Lisburn)

Members were provided with a copy of correspondence dated 15 April 2016 from the Department of the Environment providing notice of listing in respect of 145-147 Ballyskeagh Road, Drumbeg, County Down.

It was proposed by Alderman D Drysdale, seconded by Alderman G Rice and agreed that any comments which Members may wish to make on the proposed listing should be submitted to the Planning Manager by Friday, 20 May 2016 with a view to submitting a response by the closing date of 27 May 2016.

4.2.4 Listing of Buildings of Special Architectural or Historic Interest (Milestone, Hillsborough Road, Lisburn)

Members were provided with a copy of correspondence dated 15 April 2016 providing notice of listing in respect of Milestone, Hillsborough Road, Lisburn.

It was proposed by Alderman D Drysdale, seconded by Alderman G Rice and agreed that any comments which Members may wish to make on the proposed listing should be submitted to the Planning Manager by Friday, 20 May 2016 with a view to submitting a response by the closing date of 27 May 2016.

4.2.5 Listing of Buildings of Special Architectural or Historic Interest (Glenavy Bridge, Crumlin Road, Lisburn)

Members were provided with a copy of correspondence dated 16 March 2016 providing notice of listing in respect of Glenavy Bridge, Crumlin Road, Glenavy.

It was proposed by Alderman D Drysdale, seconded by Alderman G Rice and agreed that any comments which Members may wish to make on the proposed listing should be submitted to the Planning Manager by Friday, 20 May 2016 with a view to submitting a response by the closing date of 27 May 2016.

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PC 09.05.2016 Items for Noting

4.2.6 Development Management

4.2.6.1 Decisions Issued – April 2016

It was proposed by Alderman D Drysdale, seconded by Alderman G Rice and agreed to note that the Decisions Issued Report for April 2016 would be circulated by e-mail, week commencing Monday, 9 May 2016, with the report being posted to the Planning Portal thereafter.

4.2.7.1 Quarter 4 End – Statistics

Members noted the information in respect of the Quarter 4 end Development Management Statistics (January – March 2016).

Councillor U Mackin referred to the 157 legacy planning applications currently in the system and sought the previous year’s statistics for comparative purposes. The Principal Planning Officer (RH) advised that 114 legacy planning applications had transferred from the Department last year. She advised that whilst arrangements had been put in place to actively manage and reduce the numbers of legacy planning applications, there had also been an increase in the number of planning applications being submitted.

Councillor U Mackin expressed his concern at the significant increase in the number of legacy applications in the system.

The Lead Head of Planning & Building Control advised that further consideration of this matter would be discussed in his Confidential report.

4.2.8.1 Live Appeals

Members noted the information in relation to Live Appeals as of 26 April 2016.

4.2.9 Delisting of Crimean Gun situated in Castle Gardens

Members were provided with a copy of correspondence from the Department of Environment regarding the Crimean Gun situated in Castle Gardens which had now been excluded from the List of Buildings of Special Architectural or Historic Interest.

Members noted that this matter had been referred to the Leisure & Community Services Department for comment by the Curator of the Museum and it was anticipated that a subsequent report would be brought before the Leisure & Community Development Committee.

4.2.10 The Water & Sewerage Services Act (Northern Ireland) 2016

Members were provided with a copy of correspondence from the Department for Regional Development providing notification that The Water & Sewerage Act (Northern Ireland) 2016 had received Royal Assent and came into operation on 23 March 2016. 378

PC 09.05.2016

Members noted the information in respect of The Water & Sewerage Act (Northern Ireland) 2016.

4.3. Northern Ireland Planning Statistics 2015/2016 – Combined Second and Third Quarterly Bulletin Published by the Department

Members noted that the DOE Northern Ireland Planning Statistics 2015/2016 Combined Second and Third Quarterly Bulletin was released by the Department’s Analytical Services Branch on 28 April 2016.

4.4 Regional Development Strategy 2035 (RDS) – Revised Housing Growth Indicators (HGIs)

Members were provided with a copy of correspondence from the Department for Regional Development regarding the review of the Housing Growth Indicators outlined in the Regional Development Strategy 2035.

Members noted that the revised HGI figures for each Council area will take effect from 29 April 2016.

4.5 Role of Statutory Consultees

Following the Judicial Review of Planning Application S/2013/0169/F for the installation of a wind turbine at land at 24 Mullaghdrin Road East, Dromara, it had been agreed that the Council would write to the Permanent Secretary and the Chief Planning in relation to Senior Counsel’s advice and direction to the Council with regards to the Statutory Consultee Role of NIEA.

Members noted the response from the Permanent Secretary arising from the Council’s correspondence regarding this issue.

4.6 Estates Strategy

Members were provided with a copy of a report on the Estates Strategy along with an overview of the Estates Strategy work streams. Whilst this strategy was being led by Environmental Services, it was a corporate project requiring input from the full Council, including Members and staff.

Members noted the report on the Estates Strategy.

4.7 Development of Land for Social Housing adjacent to Gortmore

Following consideration of this matter at the March Planning Committee meeting, Members had agreed that a letter be submitted to the NI Housing Executive in relation to the disposal of this land.

Members noted copies of the Council’s correspondence to the NI Housing Executive and the NI Housing Executive’s subsequent response in relation to this matter.

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PC 09.05.2016 4.8 Budget Report – Planning Unit

Members noted that a monthly Summary Budget Report for the Planning Unit for the year to 31 March 2016 would be brought to a future Committee meeting when the year-end adjustments to the accounts had been finalised.

4.9 Rolling Year Absence Figures for the Planning Unit

Members noted that due to the amalgamation of the timeware and absence systems, the absence figures would not be available until next month’s report.

5. Confidential Business

It was agreed that the report and recommendations of the Lead Head of Planning and Building Control be adopted, subject to any decisions recorded below.

The Chairman, M Henderson, advised that the matters contained in the confidential report would be dealt with “In Committee” due to containing:

(a) Information relating to any individual; information which is likely to review the identity of an individual; and information in relation to which a claim to legal professional privilege could be maintained in legal proceedings).

(b) Information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the Council or a government department and employees of, or office holders under, the Council.

“In Committee”

It was proposed by Councillor U Mackin, seconded by Alderman G Rice and agreed that the items in the Confidential Report be considered ‘In Committee’ in the absence of members of the press and public being present.

(The Legal Advisor left the meeting at 3.00 pm)

5.1 Planning Appeals Commission

Members noted the three reports from the Planning Appeals Commission in relation to appeal decisions and findings.

5.2 Organisation Review of Planning Service

Members were furnished with a paper which provided proposals in relation to the scope, governance arrangements and facilitation of a review of the Council’s Planning Unit.

Members noted the paper regarding the review of the Planning Unit.

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PC 09.05.2016 The Chairman, Alderman M Henderson, advised that an invitation had been extended to any Member of the Planning Committee who wished to attend the Development Committee meeting on Wednesday, 11 May 2016 at 7.30 pm.

5.3 Power to Decline to Determine Planning Applications

It was proposed by Alderman G Rice, seconded by Councillor U Mackin and agreed to note that, based on legal advice, it had been established that the power to decline to determine planning applications rested with the Planning Committee and not with officers. The Chairman stated that the application should be resubmitted and come before the Planning Committee for consideration.

5.4 Enforcement - Cases with Court Proceedings for May 2016

Members were provided with information on Enforcement Cases with Court Proceedings in May 2016 and agreed to note the information provided within the report.

It was also agreed that a detailed report on the legacy planning applications currently in the system would be brought to the next Planning Committee meeting.

Resumption of Normal Business

It was proposed by Alderman G Rice, seconded by Councillor L Poots and agreed to come out of committee and normal business was resumed.

(The Legal Advisor returned to the meeting at 3.15 pm)

6. Any Other Business

6.1 Maghaberry Housing Planning Application – (S/2014/0910/F)

Following a request from Alderman D Drysdale, It was agreed that a site visit would be arranged in relation to the above planning application at a date to be agreed following the Council’s AGM and prior to the planning application being listed on the Planning Schedule.

6.2 Workshop on Review of Protocol and Scheme of Delegation

In response to a query from Alderman G Rice, the Planning Manager advised that a Workshop on Protocol and Scheme of Delegation was being progressed with a date being agreed following the Council’s AGM.

There being no further business, the meeting concluded at 3.15 pm.

______CHAIRMAN / MAYOR

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Report of Chief Executive to MM 28 06 2016

LISBURN & CASTLEREAGH CITY COUNCIL MEETING OF COUNCIL – 28 JUNE 2016

REPORT BY CHIEF EXECUTIVE

PURPOSE AND BACKGROUND

The purpose of this report is to set out for Members’ consideration a number of recommendations relating to the operation of the Council.

The following decisions are required:-

To approve the Timetable and Risk Management Register for the Local Development Plan and to agree that they are submitted to the Department for Infrastructure

To consider and approve the next stage of the planning portal development

To agree to accept the Letter of Offer in the sum of £126,156.00, received from The Executive Office, under the District Council Good Relations Programme for 2016/17

To grant approval to any Member wishing to attend any of the public consultation events on the Programme for Government Framework and that Members Services Unit be advised accordingly in order that they can make the necessary arrangements

To approve the appointment of persons as Public Analysts, as detailed in the report, under Article 27(1) of the Food Safety (NI) Order 1991

To consider the proposed provision of an accessible/disabled parking bay at 54 Galway Park, Dundonald

To consider the proposed introduction of weight limit for Goods Vehicles on Lisburn Street, Hillsborough To consider the proposal to amend the exceptions in the legislation for bus lanes in order to permit access for certain statutory undertakers

Report of Chief Executive to MM 28 06 2016

To note information received from Phoenix Gas in regard to construction activity and associated road closures in the Hillsborough area over the next two months

To note information in regard to the collection of information for the Department of Finance & Personnel in regard to initial research into a Levy on Derelict/Idle sites and buildings and that a further report would be brought before the Development Committee when the information has been collected

To note the information in regard to a letter of offer mandate for €48,314 (circa £38,040 ) under the EU Erasmus + Programme to deliver a project entitled ‘RAISE’ – Regional Apprenticeship Alliances for SMEs

To note the contents of the report of the Away Day held on 16 May 2016 and that a further Away Day is being organised to be held in November, the date of which will be advised in due course

To note the additional correspondence from Transport NI in regard to the proposed abandonment of public rights-of-way at Derriaghy Road, Lisburn

To note the extinguishment of the Public Right-of- Way Order in regard to Ballyknockan Park, Lisburn

To note the intention of the Stopping Up Order (NI) 2016 at the A1 Hillsborough Road between Hillsborough Roundabout and Pantridge Link, Hillsborough

To note the correspondence from the Education Authority providing an update on the work of the Authority and the key personnel changes and contact details

To note thanks which had been received from the organisers of the Circuit of Ireland and to also note that it had won the Best Event/Festival Experience at the NI Tourism Awards

Report of Chief Executive to MM 28 06 2016

ITEMS FOR DECISION

1 LOCAL DEVELOPMENT PLAN

Attached at Appendix 1A and 1B is a copy of the proposed Timetable for the new Lisburn & Castlereagh City Council Local Development Plan as required under the Planning Act (Northern Ireland) 2011 Part 7, along with a Risk Management Register. The Timetable and Risk Management Register have been agreed at the June Planning Committee but are required to be approved by Council prior to submission to the Department for its agreement.

Recommendation

It is recommended to approve the Timetable and Risk Management Register for the Local Development Plan and to agree that they are submitted to the Department for Infrastructure.

2 NORTHERN IRELAND PLANNING PORTAL REPLACEMENT

Attached at Appendix 2A and 2B is a copy of a letter received from the Permanent Secretary, Department for Infrastructure, regarding the NI Planning Portal replacement, along with a copy of the NI Planning Portal Pre-Discovery Report. The Pre-Discovery stage considered a number of options and after further analysis it is proposed to move forward with a new single system as a collaborative venture between all 11 Councils and the Department.

The proposed Budgetary Summary is enclosed on Page 22 of 34.

With the deadline of March 2019 for the replacement of the current Planning Portal fast approaching it is essential that the Council consider and support the Discovery Stage to enable the current portal development.

Recommendation

It is recommended to consider and approve the next stage of the planning portal development.

3 THE EXECUTIVE OFFICE: LETTER OF OFFER IN REGARD TO THE DISTRICT COUNCIL GOOD RELATIONS PROGRAMME 2016/17

Members are advised that following application to the above Grant Programme, the Council has received a Letter of Offer in the sum of £126,156.00 from The Executive Office. As in previous years the award is at a 75% level with the Council required to match fund the remaining 25%.

Report of Chief Executive to MM 28 06 2016

3 THE EXECUTIVE OFFICE: LETTER OF OFFER IN REGARD TO THE DISTRICT COUNCIL GOOD RELATIONS PROGRAMME 2016/17 (Cont’d)

Members are further advised that the level of award is £514 less than that anticipated in the Council Financial Estimates for 2016/17.

Recommendation

It is recommended to agree to accept the Letter of Offer in the sum of £126,156.00, received from The Executive Office, under the District Council Good Relations Programme for 2016/17.

4 PROGRAMME FOR GOVERNMENT

Attached at Appendix 3 is a letter dated 20 June 2016 received from the Strategic Policy, Equality and Good Relations Directorate of the Programme for Government Division in regard to consultation events which are being held regarding the draft Programme for Government framework.

Recommendation

It is recommend that approval be granted to any Member wishing to attend any of the public consultation events on the Programme for Government Framework and that Members Services Unit be advised accordingly in order that they can make the necessary arrangements.

5 PUBLIC ANALYST APPOINTMENT

Attached at Appendix 4 is a copy of a report prepared by the Head of Environmental Health in regard to the appointment of persons as Public Analysts to the Council as required by the Food Safety (NI) Order 1991.

Recommendation

It is recommended to approve the appointment of persons as Public Analysts, as detailed in the attached report, under Article 27(1) of the Food Safety (NI) Order 1991.

Report of Chief Executive to MM 28 06 2016

6 DEPARTMENT FOR INFRASTRUCTURE

6.1 Provision of an Accessible/Blue Badge Parking Bay at 54 Galway Park, Dundonald

Attached at Appendix 5 is a copy of a letter and plan regarding the proposal to provide an accessible/disabled parking bay at 54 Galway Park, Dundonald.

Recommendation

It is recommended to consider the proposed provision of an accessible/disabled parking bay at 54 Galway Park, Dundonald.

6.2 Proposed 7.5T Weight Limit – B177 Lisburn Street, Hillsborough

Attached at Appendix 6 is a copy of a letter and map regarding a proposal to introduce a 7.5T weight limit for Goods vehicles on the B177 Lisburn Street, from its junction with C6 Culcavey Road to its junction with Ballynahinch Street.

Recommendation

It is recommended to consider the proposed introduction of weight limit for Goods Vehicles on Lisburn Street, Hillsborough.

6.3 Statutory Rules of Northern Ireland – Road Traffic and Vehicles – Bus Lane Orders

Attached at Appendix 7 is a copy of a letter regarding a proposal to amend the exceptions in the legislation for bus lanes in order to permit access for certain statutory undertakers. Two Bus Lanes will be affected in this Council area.

Recommendation

It is recommended to consider the proposal to amend the exceptions in the legislation for bus lanes in order to permit access for certain statutory undertakers.

ITEMS FOR NOTING

7 PHOENIX NATURAL GAS – CONSTRUCTION ACTIVITY AND ASSOCIATED ROAD CLOSURES - HILLSBOROUGH

Attached at Appendix 8 is a copy of a map received from Phoenix Gas detailing their construction activity along with the associated road closures in the Hillsborough area over the next two months.

Report of Chief Executive to MM 28 06 2016

7 PHOENIX NATURAL GAS – CONSTRUCTION ACTIVITY AND ASSOCIATED ROAD CLOSURES – HILLSBOROUGH (Cont’d)

Recommendation

It is recommended to note information received from Phoenix Gas in regard to construction activity and associated road closures in the Hillsborough area over the next two months.

8 INITIAL RESEARCH INTO A LEVY ON DERELICT/IDLE SITES AND BUILDINGS

Attached at Appendix 9 is a letter received from the Department of Finance & Personnel regarding initial research into a Levy on Derelict/Idle sites and buildings.

In an effort to provide the addresses of such properties within the LCCC area, Colin Duff, Head of Service in Building Control, is co-ordinating the collection of such site addresses with other Council Heads of Service to populate a bespoke online portal which has been set up especially to accommodate the collection of such information. It should be noted that a further report will be brought before the Development Committee when the information has been collected.

Recommendation

It is recommended to note information in regard to the collection of information for the Department of Finance & Personnel in regard to initial research into a Levy on Derelict/Idle sites and buildings and that a further report would be brought before the Development Committee when the information has been collected.

9 ERASMUS + LETTER OF OFFER – REGIONAL APPRENTICESHIP ALLIANCES FOR SMEs

Members should note that the Council received a letter of offer mandate for €48,314 (circa £38,040 ) under the EU Erasmus + Programme to deliver a project entitled ‘RAISE’ – Regional Apprenticeship Alliances for SMEs. The project will aim to increase the capacity of local SMEs to improve apprenticeship uptake. Participants will be assisted to complete an assessment/self evaluation of their business and explore the benefits of employing apprenticeships to their organisation, gain a better understanding of the steps required to become an apprentice employer and gain the skills required to manage the apprenticeship process from recruitment to on the job training and supervision, quality control and administration.

The project will also work in partnership with other similar delivery agents in Poland, Spain, Holland and France in order to share best practice. Report of Chief Executive to MM 28 06 2016

9 ERASMUS + LETTER OF OFFER – REGIONAL APPRENTICESHIP ALLIANCES FOR SMEs (Cont’d)

The total cost of the project will be €60,392. The grant offer of €48,314 represents 80% of the total costs with the remaining 20% (€12,078) to be co-financed by the Council via ‘in kind’ contribution (staff resource).

Members should further note that the letter of offer mandate was signed and returned to the awarding body on Thursday 9 June 2016 to adequately meet a requirement to return documentation within 10 working days.

Recommendation

It is recommended to note the information in regard to a letter of offer mandate for €48,314 (circa £38,040 ) under the EU Erasmus + Programme to deliver a project entitled ‘RAISE’ – Regional Apprenticeship Alliances for SMEs.

10 AWAY DAY

Attached at Appendix 10 is a copy of the report from the Away Day held on 16 May 2016.

As Members will be aware, it was agreed that a further Away Day would be held in October/November in La Mon House Hotel. Preliminary arrangements are underway in regard to holding this event in November and the date will be advised in due course.

Recommendation

It is recommended to note the contents of the attached report and that a further Away Day is being organised to be held in November, the date of which will be advised in due course.

11 ROADS (NI) ORDER 1993 ABANDONMENT OF PUBLIC RIGHTS-OF-WAY AT DERRIAGHY ROAD, LISBURN

Attached Appendix 11 is additional correspondence from Transport NI regarding proposed abandonment of public rights-of-way at Derriaghy Road, Lisburn. The original correspondence was noted at the Environmental Services Committee meeting of 1 April 2015.

Report of Chief Executive to MM 28 06 2016

11 ROADS (NI) ORDER 1993 ABANDONMENT OF PUBLIC RIGHTS-OF-WAY AT DERRIAGHY ROAD, LISBURN (Cont’d)

Recommendation

It is recommended to note the additional correspondence from Transport NI in regard to the proposed abandonment of public rights-of-way at Derriaghy Road, Lisburn.

12 BALLYKNOCKAN PARK, LISBURN EXTINGUISHMENT OF PUBLIC RIGHT-OF-WAY ORDER NO 1 2016

Attached at Appendix 12 is a copy of a letter received from the NI Housing Executive regarding the above extinguishment order which was confirmed by the Department for Communities on 24 May 2016.

Recommendation

It is recommended to note the extinguishment of the Public Right-of-Way Order in regard to Ballyknockan Park, Lisburn.

13 DEPARTMENT FOR INFRASTRUCTURE

13.1 A1 Hillsborough Road Between Hillsborough Roundabout and Pantridge Link, Hillsborough - Stopping Up Order (Northern Ireland) 2016

Attached at Appendix 13 is a copy of a letter, draft order and maps together with a copy of the Statutory Notice of Intention received from Transport Legislation Branch with regard to the above which will be published in the Dromore Leader, Ulster Star, Irish News, News Letter, Belfast Telegraph and Belfast Gazette.

Recommendation

It is recommended to note the intention of the Stopping Up Order (NI) 2016 at the A1 Hillsborough Road between Hillsborough Roundabout and Pantridge Link, Hillsborough.

14 EDUCATION AUTHORITY

Attached at Appendix 14 is a copy of a letter dated 13 June 2016 from the Education Authority providing an update on the work of the Authority and the key personnel changes and contact details.

Report of Chief Executive to MM 28 06 2016

14 EDUCATION AUTHORITY (Cont’d)

Recommendation

It is recommended to note the correspondence from the Education Authority providing an update on the work of the Authority and the key personnel changes and contact details.

15 CIRCUIT OF IRELAND

Members are advised that an email has been received from the organisers of the Circuit of Ireland expressing their thanks to the Council as one of its key partners for its support to this event.

Members are also advised that the Circuit of Ireland has won the Best Event/Festival Experience at the NI Tourism Awards.

Recommendation

It is recommended to note thanks which had been received from the organisers of the Circuit of Ireland and to also note that it had won the Best Event/Festival Experience at the NI Tourism Awards.

DR THERESA DONALDSON CHIEF EXECUTIVE 23 June 2016

Getting in Touch

Should you have a planning query, you can contact the Council’s Planning Unit in the following ways:

By email to: [email protected]

By post to: Planning Unit, Lisburn & Castlereagh City Council, Civic Headquarters, Lagan Valley Island, Lisburn, BT27 4RL.

By telephone on: 0300 200 7830

To ensure all documents are accessible to everyone, Lisburn & Castlereagh City Council, on request, will take all reasonable steps to provide documents in alternative formats and in minority languages to meet the needs of those who are not fluent in English.

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1.0 Introduction

1.1 The purpose of this Timetable is to set out the key stages and the indicative time frame for the production of Lisburn & Castlereagh City Council’s new Local Development Plan 2030 (LDP).

1.2 The Timetable meets the legislative requirements of the Planning Act (Northern Ireland) 2011 and the Planning (Local Development Plan) Regulations (Northern Ireland) 2015. In addition it has been approved by resolution of the Council and agreed with Central Government in accordance with Regulation 7 of the Planning (Local Development Plan) Regulations (Northern Ireland) 2015.

2.0 Purpose of the Local Development Plan

2.1 The purpose of the Lisburn & Castlereagh City Council LDP is to inform the public, statutory authorities, developers and other interested parties of the policy framework and land use proposals that will implement the strategic objectives of the Regional Development Strategy and guide development decisions within the Council area up to 2030.

2.2 The new LDP will be prepared within the context of the Council’s Corporate Plan and will take account of the Council’s Community Plan to enable us to plan positively for the future of our Council area. It will ensure that lands are appropriately zoned and that our infrastructure is enhanced to develop the Council area for future generations.

2.3 The LDP must also take account of the regional policy context set by the Northern Ireland Executive and Central Government Departments. This includes, amongst others, the Sustainable Development Strategy, the Regional Development Strategy, the Strategic Planning Policy Statement and Planning Policy Statements.

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3.0 Status of the Local Development Plan

3.1 The new Local Development Plan for the Council will replace the Lisburn and Castlereagh District Proposals and the Plan Strategy and Framework of the Belfast Metropolitan Area Plan (BMAP 2015) in so far as it applies to the Lisburn & Castlereagh City Council area.

3.2 Following publication of the Preferred Options Paper, the Plan will be produced in two parts consisting firstly of a Plan Strategy followed by a Local Policies Plan. The Plan Strategy will set the aims, objectives, growth strategy and strategic policies applicable to the Plan Area. The Local Policies Plan will provide site specific policies and proposals, including settlement limits, land use zonings and environmental designations.

3.3 The Council will undertake an ongoing process of Sustainability Appraisal which will run parallel to the preparation of the Preferred Options Paper, Plan

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Strategy and Local Policies Plan. An integral part of the Sustainability Appraisal is the Strategic Environmental Assessment (SEA) which will examine the environmental effects of the LDP proposals. The Sustainability Appraisal process aims to ensure that the policies and proposals in the LDP are socially, economically and environmentally sustainable. Relevant reports will be published at each of the key stages of the plan making process which will all be made available online.

4.0 The Timetable

4.1 The Timetable provides indicative dates for a number of key stages in the production of the Lisburn & Castlereagh City Council Local Development Plan. These stages are set out in brief below. The full Timetable is set out on Page 7.

STAGE 1  Statement of Community Involvement – This sets out how the Council intends to engage with the local community during the preparation of our new LDP.  Preferred Options Paper - The Preferred Options Paper (POP) is a public consultation document which will set out the key plan issues for the Council area and the preferred options available to address them.

STAGE 2  Draft Plan Strategy - The draft Plan Strategy is a public consultation document which will give an indication of the Council’s intentions in relation to the future development of the Council area.  Independent Examination - An Independent Examination will be held to determine the soundness of the draft Planning Strategy, taking into account any representations or counter representations. Following the Independent Examination, an Advisory Report of its findings will be issued to Central Government.

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 Binding Report – following consideration of the Advisory Report, Central Government will issue a Binding Report to the Council. The Council must incorporate any changes outlined in the Binding Report into the Plan Strategy.  Adoption of Plan Strategy- Following the Independent Examination, and direction from the Central Government, the Plan Strategy will formally adopted by the Council.

STAGE 3  Local Policies Plan - The Local Polices Plan is the final document comprising the LDP. The draft Local Polices Plan is a public consultation document and will contain the Council’s detailed land use proposals in relation to the future development of the Council area.  Independent Examination - An Independent Examination will be held to determine the soundness of the draft Local Policies Plan, taking into account any representations or counter representations. Following the Independent Examination, an Advisory Report of its findings will be issued to Central Government.  Binding Report – following consideration of the Advisory Report, Central Government will issue a Binding Report to the Council. The Council must incorporate any changes outlined in the Binding Report into the Local Polices Plan.  Adoption of Local Policies Plan - Following the Independent Examination and direction from Central Government, the Local Polices Plan will formally adopted by the Council.

STAGE 4  Monitoring & Review of LDP – The LDP will be reviewed every 5 years

4.2 In addition to undertaking a Sustainability Appraisal (incorporating Strategic Environmental Assessment (SEA)), the Council is also required to carry out a number of assessments to accompany preparation of the LDP including:

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 Habitats Regulations Assessment (HRA) for the LDP to consider the potential impact of LDP policies and proposals on European nature conservation sites.

 Equality Impact Assessment for the LDP to consider if the LDP is likely to have an impact on different sections of the community and any mitigating measures required as a result.

5.0 Delivery of the Local Development Plan

5.1 Meeting the attached timetable is dependent upon Member involvement, adequate resourcing and careful risk management.

5.2 A Steering Group and Project Management Team will be established, to oversee the development of the LDP comprising of Senior Council Officers and representatives from the key Statutory/Government Departments.

5.3 An Annual monitoring report will be produced to inform Council Members and Central Government on progress in meeting the Timetable.

5.4 Progress reports on the LDP will be submitted regularly to the Planning Committee.

6.0 Review

6.1 In the event that the Plan Timetable requires amendment, the Council has the power under the Planning Act 2011 to publish a revised Timetable. Any amendments will be publicised and made available on the Council’s website (www.lisburncastlereagh.gov.uk) following the agreement of Central Government.

6

Risk Management Register

Risk Register Local Development Plan Lisburn & Castlereagh City Council

RISK DESCRIPTION RISK ASSESSMENT (1-5) RISK RESPONSE/MITIGATING FACTORS OVERALL IMPACT LIKELIHOOD RISK RATING 1 Staffing Issues: 5 4  Ensure that staff both existing and new High  Loss of staff due to sickness/maternity demonstrate the necessary leave/external recruitment ability/experience/expertise  LDP team is small with two part-time  Ensure any long-term vacancy or gaps staff within team of five are filled through recruitment  Lack of resources to deal with detailed workload  Loss of experienced staff could impact on production of the Plan 2 Council Involvement: 4 4  Robust project management (including High  LDP needs approved by full Council Gantt chart) will ensure key milestones therefore joined-up thinking/political are met in order to seek Council support required approval  Members to be sufficiently engaged in  Cross-party political representation in the Plan process to understand key the Steering Group should ensure issues political buy-in particularly for strategic  Changes to Planning Committee may proposals bring uncertainty to Steering Group  Full range of Member engagement will structure include workshops, Planning  Member support necessary to ensure Committee updates, Member Plan produced in timely fashion participation at Stakeholder Group meetings where possible 3 Competing Work Priorities: 4 4  A continued corporate commitment is High  Given the pressures experienced by necessary to help achieve key Planning Staff, there is risk that the milestones set out within timetable LDP resource should be re-allocated to  Robust management of staff and deal with an emerging issue across service/partnership working will  This could result in diverting staff away assist in any difficulties arising e.g. use from the LDP programme putting its of Statistician and GIS production at risk

1

4 Changes to Regional 4 3  Ongoing engagement with Central High Policy/Legislation/Guidance: Government will assist in identifying  The LDP must take account of the any changes that could impact on Plan existing policy and legislative production framework  This will be carefully monitored and  Any changes to the policy or legislative managed framework could introduce delays and  Legal advice may be necessary at key uncertainty for the LDP stages of plan production should difficulties in policy/ legislation/ guidance arise 5 New LDP process: 4 4  Robust project management will High  The Planning Act introduced a two- ensure that blockages/issues are stage process which is detailed and identified and steps made to overcome untested them as necessary  Risks to deliverability given the extent  The Timetable must be flexible and of work required at each stage of plan subject to review on an ongoing basis production as required  Reputational damage could occur if the  Partnership working will assist in Council does not meet its key meeting key milestones, e.g. for the milestones as set out in the Timetable Sustainability Appraisal  Impact on production of Plan Strategy  Regular reporting to Planning could prevent Council’s vision from Committee as the Steering Group to being achieved update them on progress will be essential to careful management of the process 6 Independent Examination process: 5 4  The Timetable identifies key stages for High  Introduction of new ‘Soundness based’ PAC and Central Government Independent Examination is outside the engagement as part of the control of the Council independent examination  This could result in lengthy delays to  Consultation with the PAC in advance process or risk that elements of the of the Timetable is required under LDP are determined to be unsound Regulations  Delays also anticipated in terms of  Robust project management will assist binding report from Central in identifying any delays and bringing Government those to the attention of the Council

2

7 Public Consultation process: 3 3  The Timetable sets out the necessary High  The number and nature of periods for representations and representations could give rise to counter-representations and their complex issues causing delays in consideration/reporting to Council forming responses and reporting to  Use of external IT support to develop a Council Representations database will be essential to support the LDP team 8 Legal Challenge: 5 4  The LDP will be robustly project High  The risk of legal challenge to any new managed to ensure compliance with or emerging LDP remains a concern the requisite legislation, policy and that could impact on the timetable guidance in order to achieve  This could lead to extensive additional soundness workload and delays to plan production 9 Council’s Community Plan: 4 3  Joint working between the Community Medium  LDP needs to take account of Council’s Plan and LDP team will ensure a Community Plan joined-up approach  Failure to produce Community Plan in  Joint use of statistician in terms of advance of LDP will affect timetable for providing a quality check on statistics plan production for the Community Plan and LDP 10 Consultee Involvement: 3 3  The Timetable identifies key stages for Medium  Limited powers rest within Local Statutory consultee involvement Government for key planning issues  Front-loading of engagement will be such as Transportation, Housing, identified at outset of process to Infrastructure ensure adequate participation from all  Stakeholders will be required to input to stakeholders through establishing a Plan process across all 11 Council Stakeholder Group (consisting of both areas internal i.e. Council and external  Statutory consultees will need to be stakeholders) available to provide adequate input into  Members will be informed of any the Plan process at key stages issues with consultees at earliest opportunity 11 Consultancy/Specialist input: 3 3  Scoping of the key technical  Elements of the Plan will require the assessments will identify where appointment of independent independent expertise required at consultants which could lead to delay outset either through procurement processes  Develop staff skills and competencies or quality of reports through provision of training

3

 Use of the Shared Environmental  Use of external consultants to support Service in Mid & East Antrim is the LDP team considered to be positive however still  Use of the Shared Environmental unknown in terms of input to the Plan Service to support the LDP in preparing the Sustainability Appraisal  Utilise GIS and Statistician skills at key stages of plan production 12 Financial Resources: 3 2  Ensure adequate budget provided for Low  Sufficient resources are required for the LDP at each of the key plan stages any consultancy work, public consultation and production of the LDP

Key

Definition Likelihood Impact 1 Very Low Rare No notable impact identifiable 2 Low Unlikely Short term delays with no major impacts on stakeholders (months) 3 Medium Likely Significant delays (up to one year) impacting on investment 4 High Very Likely Long term delay (excess of a year) impacting on most stakeholders 5 Very High Certain Failure to prepare a plan or deliver sustainable development

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Strategic Policy, Equality and Good Relations Directorate Programme for Government Division

Joe Reynolds Room E5.23 Castle Buildings Stormont BELFAST BT4 3SR

Email: [email protected] Tel: 028 9052 0584 ______

20 June 2016 Via Email:

Dear Sir / Madam

Programme for Government Consultation

On 27 May 2016, the Executive published its draft Programme for Government Framework for consultation.

A key principle of the draft Framework is increasing cross-sectoral collaboration in support of the achievement of better outcomes and increased wellbeing for citizens.

In this regard, there are clear linkages between the aspirations of the Executive and the work of local government, including in respect of community planning activity.

For this reason you may wish to consider encouraging attendance at the public consultation events on the Programme for Government Framework by people in your organisation and, as you consider appropriate, your Community Planning Partners and other stakeholders.

A calendar of events is set out below.

For further information, or to register attendance, please contact the Programme for Government Team at: [email protected] or 028 9052 0584.

I have copied this letter to members of the Community Planning Officer’s Network.

Regards,

JOE REYNOLDS Date Location Time Venue Fermanagh House Wednesday 6.00 pm – Broadmeadow Place Enniskillen 22 June 2016 8.00 pm Enniskillen BT74 7HR Grosvenor House Conference Centre Thursday 6.00 pm – 5 Glengall Street Belfast 23 June 2016 8.00 pm Belfast BT12 5AD The Guildhall Tuesday 6.00 pm – Guildhall Square Derry/Londonderry 28 June 2016 8.00 pm Londonderry BT48 6DQ Northern Regional College Cafe Lamont Campus Wednesday 6.00 pm – Ballymena Trostan Avenue 29 June 2016 8.00 pm Ballymena BT43 7BN Ballybot House Thursday 6.00 pm – 28 Cornmarket Newry 30 June 2016 8.00 pm Newry BT35 8BG

REPORT

Meeting: Council

Meeting Date: 23 June 2016

Date: 14 June 2016

Subject: Public Analyst Appointment

Source Department: Environmental Health Service Unit

Responsible Officer: Richard Harvey, Head of Service (Environmental Health)

Documents Attached: None ______

PUBLIC ANALYST APPOINTMENT

Members may be aware that Article 27(1) of the Food Safety (NI) Order 1991 requires that the Council appoint one or more persons (Public Analyst(s)) to act as Analyst(s) within the district of the Council.

Furthermore the Framework Agreement (Official Feed and Food Controls by Local Authorities Amendment 5 April 2010) (Chapter 2, para 12.8), states that Lisburn & Castlereagh City Council shall ensure that a Food Analyst is appointed to carry out examinations and analyses of food samples. In making these appointments, all relevant legal requirements and Codes of Practice shall be satisfied.

The purpose of this report is to advise that the Chief Environmental Health Officers’ Group have reported that the contract to provide Public Analyst Services for the 11 District Councils has been awarded to Public Analyst Scientific Services Limited.

The qualifications required by Analysts are set out in the Food Safety (Sampling and Qualifications) Regulations (NI) 2013. The Environmental Health Service Unit is satisfied that the following persons, who are employed by Public Analyst Scientific Services, fulfil the requirements of the Regulations for appointment as Public Analysts on behalf of the Council.

Mr Ronald Anthony Ennion BSc, MChemA, CChem, FRSC, MIFST Mr Alan Thomas Richards BSc, MChemA, CChem, FRSC Ms Watney Elizabeth Moran MSc, MChemA, CChem, FRSC Mr Duncan Kenelm Arthur BSc, MChemA, CChem, MRSC Mr Nigel Kenneth Payne MSc, MChemA, CChem, MRSC Ms Joanne Hubbard BSc, MChemA, CChem, MRSC Mr Kevin Wardle MSc, MChemA, CChem, MRSC Mr Jeremy Paul Wootten MA, MChemA, CChem, MRSC

Recommendation

It is recommended that the above persons are appointed as Public Analysts to the Council under Article 27 (1) of the Food Safety (NI) Order 1991.

Mr Richard Harvey HEAD OF SERVICE (ENVIRONMENTAL HEALTH)

Onsite at Moira Road (Cul De Sac)

WC 18/7/16 Dromore Road (traffic lights) : 1 week

25/07/16 Old Coach Road - Road Closure : 5 weeks

01/08/16 Dromara Rd Phase 2- Road Closure : 4 weeks

01/07/16 Dromara Rd Phase 1- Road Closure : 4 weeks (From Drumlough Rd towards Edenticullo Rd)

Gas to East Down (GTE)

REPORT FROM LISBURN & CASTLEREAGH CITY COUNCIL AWAY DAY MONDAY 16 MAY 2016 – 0930 - CHESTNUT SUITE, LAGAN VALLEY ISLAND

1 WELCOME

The Right Worshipful the Mayor, Councillor R T Beckett, extended a welcome to everyone present.

2 OVERVIEW OF AWAY DAY

Mr R O’Rawe, Facilitator, presented an overview of the Away Day, as detailed in the agenda.

3 PRESENTATION BY CHIEF EXECUTIVE “LOOKING BACK LOOKING FORWARD”

The Chief Executive made a presentation focusing on “Looking Back Looking Forward” and included details on the following:-

 update since last Away Day  questions raised by Members at Away Day held in January 2016  income and costs

As part of her presentation, the Project Officer – Finance elaborated on efficiency savings and the Head of Finance & IT provided information in terms of funding the economic growth.

Arising from discussions on the above, the Head of Finance & IT confirmed that each of the proposed capital projects would require a business case within which officers would examine the revenue and finance implications within the context of the longer term financial plan.

4 DIIB PRESENTATION

The Director of Leisure & Community Services made a presentation to Members on the proposed redevelopment options for Dundonald International Ice Bowl (DIIB) including:-

 background details  council aims  the vision  development & delivery options  next steps  time periods  interim works

Roundtable discussions took place at this point from which the following comments were made by Elected Members:-

 agreement to establish a Working Group (composition to be discussed and agreed)  the need to examine different financial models (including the private sector) to make the project affordable  details of all financial options to be provided  lobbying the Northern Ireland Assembly for funding as this is considered to be a regionally significant project  explore potential for European funding (by way of submission of a number of projects across Northern Ireland)  to examine different scenarios for development and look to see what is happening elsewhere  the need for future-proofing any development

AGREED: that further details be brought back to the next Away Day.

5 KNOCKMORE LINK

The Lead Head of Development, with input from Mr Kevin McShane, Strategic Investment Board, made a presentation to Members on the proposed Knockmore M1 Link Road, West Lisburn, including:-

 recap of background information  West Lisburn Framework  indicative costs  DRD /Transport NI involvement  initial modelling outcomes May 2016  indicative key milestones (unchanged)  next steps

As part of his presentation, the Lead Head of Development referred to discussions which had taken place at the Development Committee in regard to potential interest for hotel development at Castle Street Car Park. It was noted that as a means to facilitate this, the Council had agreed to seek expressions of interest for hotel development at this site.

In response to comments regarding the development opportunities within the context of the Knockmore Link development, Mr McShane advised that within the model there were a number of assumptions about potential developments coming forward.

The Lead Head of Development advised that the proposed Knockmore Link would bring local benefit but it was recognised that improvement works were required to be undertaken by Transport NI in terms of the A1/M1 and this point had been reinforced during meetings with the Minister. Transport NI were required to provide the A1 Bypass irrespective of the Knockmore Development. The Knockmore Development reinforced the need for that.

The Lead Head of Development confirmed that the capital costs of £7.5 million were based on figures provided by the Department for Regional Development and was still the best estimated available for this development.

Members noted that the designation of a residential area within the West Lisburn Framework would be addressed through the Council’s Area Plan.

AGREED: that further details be brought back to the next Away Day.

6 PRESENTATION BY TOTAL MOBILE CITIZEN CENTRIC – MAXIMISING TECHNOLOGY

The Director of Corporate Services, in introducing the presentation to be given by Total Mobile in regard to maximising technology, provided an update to Members in regard to the Council’s ICT update position.

Mr Raymond Collins, Total Mobile, made a presentation to Members in regard to maximising technology, including:-

 what the citizen expects  what are the Council’s challenges  how can Councils make best use of their limited resources  aggregated data from multiple systems  real time scheduling, rosters and appointments  improved outcomes

Following roundtable discussion, Members expressed support in general for progressing technology and made the following points:-

 the need for the customer to benefit  evidence of return on investment and customer to benefit from savings  staff sensitivities  concern about capability with existing systems  the need to ensure that additional costs did not outweigh the benefits  older ratepayers who do not have access to IT should not be disadvantaged  user friendly services  new council policy to manage delivery of services through new technology

AGREED: that this matter be progressed and further reports made.

The Chief Executive extended her thanks to those who had assisted with the organisation and to those who had made presentations at the Away Day.

7 NEXT STEPS

In concluding the meeting, the Chief Executive referred to the timeline which had been developed in terms of key deliverables which was a work in progress document and which would be supported through the development of project plans.

She referred to the following issues which would be addressed at the next Away Day to be organised in October/November:-

 Community Planning  Local Development Plan  Lisburn Courthouse  Programme for Government  Tourism Strategy  Urban Regeneration  Review of Irish Linen Centre Museum

At this point, the Chief Executive extended her thanks to Mr Ricky O’Rawe for facilitating the meeting.

There being no further business, the meeting terminated at 12.25 pm

Additional Report of Chief Executive to MM 28 06 2016

LISBURN & CASTLEREAGH CITY COUNCIL MEETING OF COUNCIL – 28 JUNE 2016

ADDITIONAL REPORT BY CHIEF EXECUTIVE

PURPOSE AND BACKGROUND

The purpose of this report is to set out for Members’ consideration a number of recommendations relating to the operation of the Council.

The following decisions are required:-

To note correspondence received in regard to the termination of UK Membership of the European Union from the Department of the Economy and from NILGA

To note statement from Autism NI and Autism NI Lisburn Support Group in regard to the role of Autism NI

ITEMS FOR NOTING

1 TERMINATION OF UK MEMBERSHIP OF EUROPEAN UNION

Attached at Appendix 1A and Appendix 1B is the following correspondence received in regard to the above:-

• Email dated 27 June 2016 from the Department of the Economy (Appendix 1A) • Memo dated 24 June 2016 from NILGA (Appendix 1B)

Recommendation

It is recommended to note the contents of the attached correspondence.

2 AUTISM NORTHERN IRELAND AND AUTISM NI LISBURN SUPPORT GROUP

Attached at Appendix 2 is a copy of a statement dated 27 June 2016 from Autism NI and Autism NI Lisburn Support Group in regard to the role of Autism NI which was received by The Right Worshipful the Mayor, Councillor B Bloomfield, with the request that it is circulated to all Councillors.

Additional Report of Chief Executive to MM 28 06 2016

Recommendation

It is recommended to note the statement from Autism NI and Autism NI Lisburn Support Group.

DR THERESA DONALDSON CHIEF EXECUTIVE 27 June 2016

THE NORTHERN IRELAND LOCAL GOVERNMENT ASSOCIATION Bradford Court, Upper Galwally, Castlereagh, BT8 6RB

TEL: (028) 9079 8972 e-mail: [email protected]

Memo DATE: 24/06/2016 FROM: Derek McCallan TO: Council Chief Executives (for further distribution as appropriate) CC: NILGA Executive Members

UK Referendum Vote: Initial Impact Commentary for Councils in NI.

1. Practically and immediately, European Structural & Social Funds and related programmes of work with council and other leverage funding through to mid 2018 appear to be sustainable; formal exit negotiations are set to be effective from October 2016, when a new UK Prime Minister will lead a negotiation team. 2. However, no State has left the European Union before, and the rules for exit – contained in Article 50 of the Treaty of Lisbon that commences UK exit negotiations – are brief. The form of any withdrawal agreement would depend on the negotiations and there is therefore no guarantee the UK would find the terms acceptable. 3. Prior to and during the two-year negotiation period, EU laws and fiscal commitments will still apply to the UK. The UK will continue to participate in other EU business as normal, but it will not participate in internal EU discussions or decisions on its own withdrawal. On the EU side, the Article 50 Agreement will be negotiated by the European Commission following a mandate from 27 EU ministers and concluded by 27 EU governments. 4. The final deal at the end of a negotiated UK exit from the EU will need to be ratified by EU leaders via a qualified majority vote, a majority in the European Parliament and by the remaining 27 national parliaments across the EU. 5. In the meantime, NILGA as one of four local government associations working collectively in local government’s interests will seek to ensure that councils including NI councils views are represented around the table when decisions are taken over how to replace / withdraw / taper EU Governance, Laws, Regulations and Finances as part of the above mentioned exit negotiations. 6. As you are fully aware, EU Laws and Regulations impact on many council services, with waste, employment, environmental standards and licensing just four of many. There cannot be an assumption that power over these services is simply transferred from Brussels to Westminster and Stormont. If services are delivered locally, then the power over how to run them should to some degree rest locally too. 7. Communities across NI have been allocated circa £1.1 billion of locally distributed EU regeneration funding up to 2020. This includes familiar initiatives such as Growth & Jobs, Peace IV, Interreg V, European Social Funding to name four. It is important for the Government nationally and regionally to guarantee it will protect this vital funding to avoid essential growth-boosting projects stalling and local economies across the 11 council areas being stifled – between now and 2020 and beyond this. 8. Crucial, also, will be negotiations around the movement of (i) trade and (ii) people – particularly in terms of the IRL / NI land border. As such, the negotiations MUST include explicit commitments to free economic and social movement on the island; reported to be worth approximately £880 million per week to NI. 9. NILGA will continue to represent the interests of NI councils in Brussels as the UK's exit from the EU is negotiated, and will be with the NI Office in Brussels next week to determine and report on next steps. As such, it will over the coming months seek to have councils views articulated and will, in turn, inform councils as developments take place. 10. Other Points to Consider:  Farming: Currently the operation of the EU’s Common Agricultural Policy accounts for some 82% of farm income across Northern Ireland. The figure of aid for the period 2014-20 is estimated at some €3billion. Is it now hoped that the UK Treasury would replace these funds with UK monies.  Structural Funds & Peace Support: these are estimated to support 30,000 jobs in NI with a stronger concentration per employee, per capita, in rural areas of NI. Local councils may need to consider a Resilience Strategy – with associated lobbying for a LG Communities ‘Transformation Fund’ (see NILGA’s Programme for Local Government, NI Executive Commitments three and ten as part of our response guidance to the PfG Framework) within the Economic, Social and Investment Strategies to follow in October 2016. Any further questions and information requests may be directed to Dr. Ken Bishop, Head of Programmes (Investments and Partners) NILGA by email [email protected] or mobile 07976920556.

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