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Civil Contingencies Policy Branch Room E4.03 Castle Buildings Stormont Estate BELFAST BT4 3SR Tel: 028 9052 8645 Email: [email protected]

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Civil Contingencies Policy Branch Room E4.03 Castle Buildings Stormont Estate BELFAST BT4 3SR Tel: 028 9052 8645 Email: Ccbp@Executiveoffice-Ni.Gov.Uk Civil Contingencies Policy Branch Room E4.03 Castle Buildings Stormont Estate BELFAST BT4 3SR Tel: 028 9052 8645 Email: [email protected] Christine Gibson Your Ref: mailto:request-705051- [email protected] Our Ref: FOI 2020 0094 / 0095 Date: 10 February 2021 Dear Ms Gibson Freedom of Information Act 2000 Thank you for your e-mail of 7 January 2021. I apologies for the delay in responding which was due to the staffing difficulties associated with the current COVID-19 crisis. In response to your e-mail of the 11 November 2021 this Office replied under business as usual to inform you that your request relates to information on the EPG that covers the Newry, Mourne and Down Area (NMD) and that we do not hold any information. To assist you with your inquires we provided the contact details for the NMD EPG. In your reply, dated 11 November, you ask why I did not hold information on all of the EPGs in Northern Ireland. As your original request only asked for the EPG that covered the NMD, only this information was provided. This Office subsequently replied to you under FOI 2020 0094; providing a table listing all the EPGs in Northern Ireland, including the councils under each EPGs with their main contact details to which correspondence and requests for information can be sent. Please note that Belfast City Council web site states under their FOI section – “All you have to do is submit your request in writing, by letter or email, to any member of staff, stating clearly what information you want”. They do not appear to provide an FOI e-mail address. For ease of reference I have listed all your questions below under FOI 2020 0094 and FOI 2020 0095 and provided a response to each question below. FOI 2020 0094 1) Could you please provide a link to information on the EPG that covers the NMD District Council area in Northern Ireland? • No information held. Appendix 1 provides details of the three Emergency Preparedness Groups (EPGs) in Northern Ireland and the council areas covered by each of these EPGs. Correspondence and requests for information can be sent to these addresses. 2) In particular I am seeking the EPG Business Plan 2015-2018 (or equivalent). • No information held. 3) I am also requesting the names of the Leads for each of the Emergencies that this area is potentially facing. • No information held. 4) Further, how many military personnel exist in Northern Ireland today who are on stand-by or already being deployed for each of the Emergencies listed? • No information held. You may find the attached hyper link to UK.Gov website on Military Aid to the Civil Authorities useful. https://www.gov.uk/government/publications/2015-to-2020-government-policy- military-aid-to-the-civil-authorities-for-activities-in-the-uk/2015-to-2020- government-policy-military-aid-to-the-civil-authorities-for-activities-in-the-uk FOI 2020 0095 1) the name of the Councils who have responsibility to prepare plans and undertaking direction including carrying out risk assessments of their plans, under this remit; • A table has been provided (Appendix 1) detailing the councils in Northern Ireland and the three Emergency Planning Groups which they are under with regard to plan preparation etc. 2) the name of the organisation responsible for ensuring that the EMGs are carrying out their role effectively (yourselves or an ombudsman etc) for example who ensures Risk Assessments are carried out across these organisations and who ensures that they are effective and of a high standard given the critical nature of their purpose; • The Belfast, Northern and Southern Emergency Preparedness Groups (EPGs) are jointly chaired by PSNI and Local Government. Oversight of these EPGs is through the Northern Ireland Emergency Preparedness Group. Member organisations of EPGs are autonomous in their own right and are responsible for their own decision making process. However the EPG platform provides the opportunity for consistency of approach and partnership working and the exploration of crosscutting issues which may require a more efficient and effective response 3) which Councils and organisations have failed to provide transparency in their carrying out of this function to its people eg engagement with its publics in the planning process • No information held. 4) Which Councils and organisations have failed (in a and b in quote below) in carrying out the direction from NI Civil Contingencies Framework Document Page i: "3 Risk assessments shall be carried out in a systematic manner, as a basis for (a) prioritising civil contingencies activities and (b) ensuring an effective use of resources." https://www.executiveoffice- ni.gov.uk/sites/default/files/publications/ofmdfm_dev/ni-civil-contingencies- framework.pdf • No information held. 5) What recourse, if any, has taken place to rectify any shortcomings within any of the EMG's responsible bodies? • No information held. 6) Who (inclusively) is giving direction in 2020 to these responsible organisations on handling the pandemic response. • No information held. If you are unhappy with the level of service you have received in relation to our handling of these requests, you may ask for an internal review within two calendar months of the date of my original replies to your FOI requests. You should contact – Head of Executive and Central Advisory Division Room SD 24 Stormont Castle Stormont Estate BELFAST BT4 3ST Tel - 028 90 378149 Email - [email protected] In order to assist a thorough review, it would be helpful if you set out any particular grounds for complaint. If you are not content with the outcome of the internal review, you then have the right to apply directly to the Information Commissioner for a decision. The Information Commissioner can be contacted at – Information Commissioner’s Office Wycliffe House Water Lane WILMSLOW Cheshire SK9 5AF The Information Commissioner will not investigate a complaint unless the internal review procedure outlined above has been completed. The supply of information in response to a freedom of information request does not confer an automatic right to re-use the information. Under UK copyright law you can use any information supplied for the purposes of private study and non-commercial research without requiring permission. Similarly, information supplied can also be re- used for the purposes of news reporting. An exception to this is photographs. For other forms of re-use, for example publishing the information, you would need the permission of the organisation or person who owns the copyright. In the case of information produced by government departments and agencies you can re-use the information under the Open Government Licence. For information about this please see www.nationalarchives.gov.uk/doc/open-government-licence/version/2/. If, however, the copyright is identified as belonging to somebody else, you will need to apply for permission. For information about how to obtain permission from a third party, please go to Intellectual Property Office’s website at http://www.ipo.gov.uk/types/copy/c-other.htm Please contact me if you have any queries about this letter, remembering to quote the reference number above in any future communications. Yours sincerely Richard G Civil Contingencies Policy Branch Appendix 1 Council Name Street Address Telephone number email address Belfast City Council Belfast City Hall 028 9032 0202 [email protected] Belfast Emergency Preparedness Group Belfast generalenquiries@belf astcity.gov.uk BT1 5GS Causeway Coast and Glens Borough Council Civic Headquarters 028 7034 7034 [email protected] Cloonavin 66 Portstewart Road Coleraine BT52 1EY Derry City and Strabane District Council 98 Strand Road 028 7125 3253 [email protected] Derry Northern Emergency BT48 7NN Preparedness Group Mid and East Antrim Borough Council The Braid 0300 124 5000 [email protected] info@causewaycoasta ndglens.gov.uk 1-29 Bridge Street Ballymena BT43 5EJ Antrim and Newtownabbey Borough Council Mossley Mill 028 9034 0000 [email protected] Carnmoney Road North Newtownabbey BT36 5QA Ards and North Down Borough Council Town Hall 0300 013 3333 [email protected] The Castle Bangor BT20 4BT Armagh City, Banbridge and Craigavon Borough Craigavon Civic and Conference 0300 0300 900 / 028 3831 [email protected] Council Centre 2400 k PO Box 66 Lakeview Road Craigavon Co. Armagh BT64 1AL Fermanagh and Omagh District Council The Townhall 0300 303 1777 [email protected] 2 Townhall Street Enniskillen Co. Fermanagh BT74 7BA Lisburn and Castlereagh City Council Island Civic Centre 028 9244 7300 [email protected] Southern Emergency Lagan Valley Island Preparedness Group The Island [email protected] Lisburn BT27 4RL Mid Ulster District Council Dungannon Office 0300 013 2132 [email protected] Circular Road Dungannon BT71 6DT Newry, Mourne and Down District Council District Council Offices 0300 013 2233 [email protected] O'Hagan House Monaghan Row Newry BT35 8DJ .
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