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UPLB Research Manual 2008 UPLB Research Manual Guidelines and Procedures Governing Research and its Related Activities The UPLB Research Manual Revised 2008 ISBN 971-547-198-6 Philippine Copyright 2002 Published by the Office of the Vice-Chancellor for Research and Extension University of the Philippines Los Baños College, Laguna, Philippines This manual is a general reference on various guidelines and procedures in the conduct of research and its related activities in the University of the Philippines Los Baños. No part of this publication may be reproduced or transmitted in any form or by any means, electronic or mechanical, now known or heretofore invented, including photocopying, recording, or in any other information storage of retrieval system, without the permission in writing from the publisher. For specific information about topics contained in this manual, please direct queries to the publisher. 2008 Version Contributors: Writer-editors: Florante A. Cruz, Rosario G. Gabatin, Elias B. Abao, Jr. and Perrose L. Comendador Suggested citation: 2008. The UPLB Research Manual (Revised, 2008). Office of the Vice-Chancellor for Research and Extension, UPLB, College, Laguna, Philippines. pp. UPLB Research Manual Guidelines and Procedures Governing Research and its Related Activities Table of Contents INTRODUCTION 1 UPLB’s Three-fold Function 1 UPLB’s RDE Vision and Mission 1 University Research, Extension and Development Thrusts 2 RESEARCH AS DEFINED AT UPLB 5 Classification of Research at UPLB 5 UNIVERSITY RDE ADMINISTRATION AND ORGANIZATION 8 The University Research and Extension Council (UREC) 8 Specially-formed Committees/ Groups 10 The Office of the Vice-Chancellor for Research and Extension 11 UPLB’S RDE PROFILE 15 Resources for Research 15 Outputs of UPLB Research 22 OPPORTUNITIES FOR RESEARCH 26 UPLB Core Research Fund 26 UPLB Basic Research Program 26 UP System Research Grants 26 External Research Grants 27 RESEARCH PROPOSAL DEVELOPMENT AND PROCESSING 28 Developing Proposals 28 RESEARCH PROJECT IMPLEMENTATION, EVALUATION AND MONITORING 30 Project Implementation 30 Developing and executing legal agreements 30 Processing release of project funds 31 Hiring and appointing project personnel 32 Purchasing project supplies and equipment 32 Managing the program/ project/ study 33 Project Monitoring 35 Project Evaluation 36 Renewal, Extension, and Termination of Research Projects 38 RESEARCH OUTPUT PROMOTION AND PUBLICATION 39 Publication 39 Support for Publication and Broadcast Media 41 Marketing and Commercialization 44 Direct Extension 44 INCENTIVES FOR DOING RESEARCH 45 Workload Credits 45 Honorarium 48 Awards 50 Grants 52 Credits for promotion 54 RESEARCH STAFF DEVELOPMENT 55 Graduate studies 55 Participation in conferences, seminars, and conventions 56 Special detail assignment to outside agencies (full-time or part-time) 56 Training 56 Exchange visit or study tours 56 Appointment of REPS to teaching positions 56 Limited exercise of profession 56 UNIVERSITY RESEARCH AND INTELLECTUAL PROPERTY 58 University Research and Intellectual Property 58 Protection of Intellectual Property 58 Governing Policies on Intellectual Property in UP 60 Copyright 61 Patents 62 Trade and Service Marks 64 Proprietary Information 64 Tangible Research Property (TRP) 64 Invention Disclosure Procedure 64 Royalty Sharing 65 Administrative Processing of IPs 65 New Developments 68 List of Tables, Figures and Appendices TABLES Table 1. University research and extension thrusts approved in 1996 by the UREC 3 Table 2. UPLB niches and themes formulated in 2005 4 Table 3. Online serial titles subscribed to by the UPLB Main Library, 2008 19 Table 4. CD-ROM databases available at the University Library 20 Table 5. UPLB units recognized by CHED as National Centers, 2006 - 2007 22 Table 6. Number of proposals received and endorsed in 2006 and 2007 23 Table 7. Number of projects monitored from 2003 to 2007 23 Table 8. Number of evaluated proposals from 2003 to 2007 23 Table 9. Knowledge products generated by UPLB staff, 2004 - 2007 24 Table 10. Research and extension related awards received by UPLB staff, 2004 - 2007 25 Table 11. Credits units researchers earn based on the type of involvement 46 Table 12. Type of involvement of UPLB staff based on responsibilities and nature of work 46 Table 13. Schedule of honoraria rated being implemented at UPLB 49 FIGURES Figure 1. Relative proportion of total RDE-related funds (in ‘000) obligated to UPLB, 2005 - 2007 16 Figure 2. Research funds generated by UPLB from different funding sources from 2004 - 2007, in MP 16 Figure 3. Distribution of research funds generated by UPLB in 2007, by source of fund 17 Figure 4. Total funds yearly generated by UPLB and UPLBFI from 2005 - 2007, in MP 17 Figure 5. Distribution of combined funds administered by UPLB and UPFI in 2007, by funding source 17 Figure 6. Yearly total number of UPLB REPS from 2004 - 2005, by educational attainment 18 Figure 7. Process of proposal approval and funding under the UPLB Basic Research Program 29 Figure 8. The administrative process for proposals for external funding 29 Figure 9. General flow of administrative processes involved in implementation, monitoring and 30 evaluation of research projects Figure 10. The process of patent application in UPLB 66 Figure 11. The process of copyright application in UPLB 67 APPENDICES Appendix A. List of UPLB Experts and their Fields of Specializations 71 Appendix B. List of Available Analytical Service Laboratories at UPLB 93 Appendix C. List of Completed UPLB Research Projects Since 2004 95 Appendix D. List of Funding Agencies of UPLB, 2004 to 2007 103 Appendix E. Guidelines of the UPLB Basic Research Program 105 Appendix F. Research and Extension Monitoring Forms 128 Appendix G. UPLB Intellectual Productivity Databank Forms 137 Appendix H. Schedule of Deadlines for Awards Given by Institutions 140 Appendix I. Implementing Guidelines of the UPLB Outstanding Researcher/ Research Team 141 Appendix J. Application Form: UP Scientific Productivity System 143 Appendix K. Application Form: Creative and Research Work Grant 147 Appendix L. Application Form: Textbook Writing Grant 148 Appendix M. Application Form: Emerging S and T Fields Grant 149 Appendix N. Invention Disclosure Report 152 Appendix O. Invention Patent Agreement 153 Appendix P. Deed of Assignment (of Patent Application/ Letter Patent) 155 Appendix Q. Deed of Assignment (Copyright) 156 Appendix R. Application for Copyright (The National Library) 157 Message congratulate the UPLB Offi ce of the Vice Chancellor for Research and Extension (OVCRE) on the occasion of its 11th Anniversary on October 23, 2008. OVCRE has beenI at the forefront of UPLB’s efforts to promote and maintain our distinctive excellence in the fi eld of research and extension. It is but fi tting to highlight this celebration with a soft launching of the revised UPLB Research Manual, an essential tool for our current and future efforts. Since its fi rst publication in 2002, the UPLB research manual has helped our researchers in effi ciently and effectively implementing their projects and studies at UPLB. However, with changes in policies and guidelines, it is necessary that the manual be revised and updated to ensure that our researchers are provided with a handy and reliable reference to help them succeed in their chosen fi elds of inquiry.This revised manual is a signifi cant tool in serving as an information resource for consolidated information on administrative procedures and guidelines on research activities. While the manual is an important tool for researchers in their respective fi elds, I hope it will also serve the purpose of developing a common “language” as an enabling environment for increased cross-disciplinary work among our researchers. I therefore take this opportunity to challenge OVCRE to become a catalyst in promoting the development and pursuit of cross disciplinary programs among various units and researchers of the university. I believe, our future greatness in the fi eld of research and extension will rest not on how much research funds we are able to obtain but rather, on how well we are able to harness these funds and our individual expertise and research interests, to collaborate in making science and technology work for our stakeholders— from the lowly poor farming households to renowned research and development institutions. Again, my congratulations and Mabuhay! LUIS REY I. VELASCO Chancellor Foreword nly a year away from celebrating its centenary, the University of the OPhilippines Los Baños (UPLB) takes pride in coming out with the revised version of the UPLB Research Manual. The fi rst manual was published in 2002, as part of UPLB’s commitment to ensure effi cient conduct of research and judicious use of university resources. In addressing the research imperatives of the new century, UPLB, through the Offi ce of the Vice Chancellor for Research and Extension (OVCRE) believes that there is a need to revise the manual to make it more relevant and available to the faculty and researchers, updated facts and information on procedures and guidelines in conducting research and extension activities. The 2008 version of the manual contains additional information not found in the fi rst manual e.g. list of available analytical service laboratories; list of completed research projects since 2004; list of funding agencies; schedules of deadlines for submission of awards nominations given by institutions and updated directory of specialists and experts. As UPLB continues to strive for academic excellence and
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