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Board Meeting 5815 Marlatt Avenue Manhattan, KS Wednesday, March 3Rd, 2021 4:00 Pm

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Board Meeting 5815 Marlatt Avenue Manhattan, KS Wednesday, March 3Rd, 2021 4:00 Pm Flint Hills Area Transportation Agency 5815 Marlatt Avenue • Manhattan, KS | 66503 Phone: 785.537.6345 1.877.551.6345 www.flinthillsatabus.com Board Meeting 5815 Marlatt Avenue Manhattan, KS Wednesday, March 3rd, 2021 4:00 pm This will be a Zoom meeting. 1. Welcome & Introductions 2. Public Comment Opportunity 3. Action Item: Approval of February Minutes 4. Update Executive Director’s Report-Anne Smith 5. Update: Mobility Management-Mike Wilson 6. Update: Director of Finance-Melanie Tuttle 7. Discussion Item: Discussion item- FHATA Parking Lot 8. Discussion item- Token Transit 9. Discussion item- FY20 Audit 10. Action Item: 11. Adjournment by Chairperson Next meeting April 7th, 2021 Special Accommodations: Please notify aTa Bus at (785) 537-6345 or 1-877-551-6345 at least 72 hours in advance if you require special accommodations to attend this meeting. We will make every effort to meet reasonable requests. aTa Bus does not discriminate against anyone on the basis of race, color, or national origin, according to Title VI of the Civil Rights Act of 1964. For more information or to obtain a Title VI Complaint Form, visit the aTa Bus office 5815 Marlatt Avenue or www.flinthillsaTabus.com. This Project Funded in Part by the KDOT Public Transit Program This Project Funded in Part by the City of Manhattan FLINT HILLS AREA TRANSPORTATION AGENCY BOARD MEETING February 3, 2021 | 4:00 pm Remote meeting via Zoom VOTING MEMBERS Present Aaron Estabrook – Manhattan City Commission – Chair Person Present Jeff Underhill – Junction City Commission – Vice Chairperson Present Derek Jackson – KSU Housing & Dining Present Stephanie Peterson – Flint Hills MPO Present Alex Tyson – Geary County Commission Present Jeff Barnes – Kansas State University Absent Kathryn Focke – Riley County Commission Absent Dee McKee – Pottawattamie County Commission FHATA STAFF MEMBERS Present Anne Smith – Executive Director Present Melanie Tuttle – Director of Finance – Treasurer Present Merl Page – Director of Operations Present Mike Wilson - Mobility Manager Present Daphne McNelly – Executive Administrator – Secretary Present Katey Cain – Director of Human Resources MINUTES: Call to Order/Welcome Board Members – Aaron Estabrook at 4:03 pm. Public Comment – No public in attendance Approval of the Minutes from January 2021 • Update the Chair and Vice Chair • Jeff Underhill moved to approve the Minutes. • Stephanie Peterson seconded the motion. • All were in favor and motion carried unanimously. Update – aTa Staff Anne Smith: • The FTA and Biden Administration has issued a new Federal Mandate that masks are required on all public forms of transportation. o ATA Bus will be complying with this regulation. o ATA Bus is still working on how to administer this policy. The priority is not having the drivers be at risk. Guidance is still needed from other transportation entities and the Government to help handle requests for Reasonable Accommodation. Some providers are utilizing exemptions to not offer Reasonable Accommodation to passengers. o Mike Wilson: The FTA would like all of the providers to use the same language in order to convey the importance of mask usage on public transportation. o Merl Page: If your organization does not adhere to this, the organization can be subject to funding being withheld. o ATA Bus wants to finalize language on how they will be implementing this new mandate before other communication is given to the various communities and public entities that work with them. o ATA Bus is revisiting the idea of a Plexiglas door between driver and passengers to see if that would help with driver safety. Had look at this earlier in the pandemic but coming back to the idea due to the new mandate. Mike Wilson: • Mike has been spearheading sanitizer distribution to CTD partners and even some outside of our CTD • Mike was asked about the potential for ATA Bus to help with rides to the vaccination clinics. o ATA Bus would have to coordinate with the Health Department to see what their need is and the coordination it would take to transfer people to and from the clinic. • Been working with the camera systems for ATA Bus which will be installed on the 23rd of January. o The cameras have the ability to be viewed live while buses are on route. This helps hold riders and drivers accountable. o Each bus will be equipped with a front view camera, one above the driver towards the door, one that is a general view of seating area, another towards the back that looks at the lift, and a final camera on the back. o Angeltrax was awarded the contract. • Working on Token Transit which is a touchless fare system. o People can use an app on their phone to purchase passes to ride the bus. o Looking at beginning the app on March 1, 2021. o Can use phone numbers to hand out passes for free. o People can purchase using half fare passes and will be able to choose from the different daily pass options that are offered. Melanie Tuttle: o The Finance report has a new format. o The intent is to provide some summarized information with more detailed explanations after it to help better understand what is going on with the projects, the Funding, and the budget. o Numbers highlighted in red are not deficits or negatives. o Looking for suggestions to best provide the finance and budget information to the Boards as to help them better understand it and make it easier to see what is being done at ATA Bus. o There is one bus project that is missing under the CARES Act project that will need to be added. Discussion Item – ATA Bus Organizational Chart o Discussion: . ATA is comprised of FHATA Inc. and Public Entity as the governing boards. The CTD is CTD 4 and it is the Flint Hills Coordinated Transit Council made up of members of transit providers in the 5310 Program. 5310 transit program is focused on seniors and people with disabilities. ATA Bus is the Administrator of the CTD and hold the elected position of Treasurer. Mike Wilson is the regional Mobility Manager and is housed at ATA Bus but works with all of the providers in this region. He is here as a transit advocate and to help aid the transit agencies with various tasks. Within ATA Bus, he is a Director level position. The Executive Team is comprised of the Executive Director, the Finance Director, the Operations Director and the Human Resources Director. Recently developed supervisory roles in operations with the Dispatch, Lead Bus Operators and Maintenance Managers. The Finance Director and Executive Director have support staff who assist with their roles. ATA Bus will be adding a Safety/Compliance Officer through tasks assigned to staff and adding a Facilities and Grounds Technician which is open and new. Action Item – Memorandum of Understanding Shared Services and Joint Operations o Discussion/Questions: The MOU outlines the relationship between the two boards, essentially acting as rules of engagement. o Action: • Jeff Underhill moved to approve the Memorandum of Understanding • Jeff Barnes seconded the motion. • All were in favor and the motion carried unanimously. Additional Business – N/A Meeting was adjourned at 4:48 pm by Aaron Estabrook. Next meeting is March 3, 2021 at 4:00 pm via Zoom Memorandum Flint Hills Area Transportation Agency Inc. Date: 23 February 2021 Subject: Board Meeting Update From: Anne Smith Executive Director To: The Directors of the Board of FHATA Inc and the FHATA Board The 1st of June is the target date to resume full service levels with the exception of the Park & Ride. It will not resume service until August at the earliest. Merl has set the 22nd of March as the start date for a new hire student training class. Katey working to ramp up hiring, we will need to have 5-6 FTEs in order to resume full service levels. We are continuing to offer a $1,000 sign on bonus. Due to the record cold weather, last Tuesday services were suspended until 12 noon that day. Staff are preparing to receive the second Covid-19 vaccination. Merl is addressing some logistical challenges. Immune responses following the second shot have for some people caused a 24-48 hour period of feeling unwell. If necessary, we have discussed the possibility of suspending service should we have multiple employees facing that issue. Currently there has been a delay in scheduling due to bad weather and vaccine availability. We have met with the City of Manhattan to further discuss the Fremont and N Manhattan project. Due to a number projects in the Aggiville area, the City has proposed delaying the project and phasing it into other work that will be performed along Fremont next year. I have been in contact with KDOT to make them aware of the changes in the timeline. I will share with you the timeline once it has been approved by KDOT. That being said, the shelter that will be installed in Westloop will be the first bus shelter that we have installed. We currently have the RFQ for A&E services out for bid. You will find in your board packet this month, the completed audits for both entities for FY20. Russell Shipley from JG&A will present the audits to you. In your Board packet, please also find a draft lease agreement with Riley County. The Commission has agreed to lease additional space directly to the west of the current building in order for an additional parking lot to be constructed. Urban Federal funds will be used for this project, and as such, the lease will be with the FHATA Board. The final approval of the lease will go before the Riley County Commission on the 4th of March.
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