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Regular Meeting of Council REGULAR MEETING OF COUNCIL TUESDAY, APRIL 10, 2018, AT 6:30 P.M. COUNCIL CHAMBERS, 1027 ALDOUS STREET, SMITHERS, B.C. A G E N D A 1. CALL TO ORDER 1.1 ACKNOWLEDGEMENT The Town of Smithers acknowledges the Gidimt'en Clan and the Witsuwit'en people, on whose unceded traditional territory we live, work and play. 1.2 APPROVAL OF AGENDA (including Supplemental Items) 1.3 PUBLIC COMMENT PERIOD (one minute per speaker regarding agenda items only). 2. PUBLIC HEARING 3. APPROVAL OF MINUTES 3.1 REGULAR - MINUTES MAR 27 Minutes of the Regular Meeting of Council held April 10, 2018. 3.2 SPECIAL OPEN - MINUTES MAR 27 Minutes of the Special Open Meeting of Council held March 27, 2018. 4. BUSINESS ARISING FROM THE MINUTES 4.1 OUTSTANDING COMMITTEE OF THE WHOLE TOPICS • Ranger Park Building Facility Upgrades • Fairgrounds Management Agreement with the Town/BVAIA • Sign Bylaw Amendments. Page 1 of 134 Agenda of the Regular Meeting of Council being held April 10, 2018. 4.2 ITEM 7.1.3 - REGULAR MAR 27 - TOURISM SMITHERS AGREEMENT Report FIN 18-025 dated March 13, 2018, from L. Ford, Director of Finance, recommending signing of the Tourism Smithers Society Services Agreement, upon removing the Option to Renew section and adding language to the Termination Section (1610-01). 5. PETITIONS AND DELEGATIONS 5.1 YOUTH ACTION - PLASTIC BAGS Presentation by Hannah Pow and Jessica Walton, Youth Action, Smithers Secondary School, regarding the use of disposable plastic bags (0530-05). 6. COUNCIL REPORTS 6.1 COUNCILLOR ATRILL 6.2 COUNCILLOR BRIENESSE 6.2.1 FINANCE - MINUTES APR 3 - TAX RATE SETTING Minutes of the Finance Committee meeting held April 3, 2018 (Tax Rate Setting) for adoption (as an accurate record of the meeting). There is one bolded motion for Council to consider ratifying. 6.3 COUNCILLOR BROWN 6.4 COUNCILLOR BROWNE 6.5 COUNCILLOR GOODACRE 6.6 COUNCILLOR WRAY 6.7 REPORT OF MAYOR BACHRACH 6.7.1 MAYOR'S REPORT - APR 10 Mayor's Report dated April 10, 2018 (0550-01). 6.8 REPORT OF RDBN AREA A DIRECTOR Page 2 of 134 Agenda of the Regular Meeting of Council being held April 10, 2018. 7. STAFF REPORTS 7.1 STAFF (A) REPORTS 7.1.1 RIVERSIDE MUNICIPAL CAMPGROUND POLICY Report ADM 18-025 dated March 22, 2018, from D. Plouffe, Director of Corporate Services, recommending signing of Policy OPS-008 - Riverside Municipal Campground (Vault). 7.1.2 ASSET MANAGEMENT PLAN AWARD Report DEV 18-022 dated March 29, 2018, from J. Steward, seeking approval to award development of an Asset Management Plan for water, sewer and storm sewer to OPUS International Consultants (5210-03). 7.1.3 OPERATING SURPLUS AND RESERVE POLICY Report FIN 18-29 dated April 3, 2018, from L. Ford, Director of Finance, recommending repeal of Policy FIN-010 - Operating Surplus and Reserve Policy and approval of Policy FIN-016 - Operating Surplus and Reserve Policy (1610-01). 7.1.4 PROPOSED CHANGES TO DOWNTOWN RTE PROGRAM Report FIN 18-26 dated March 20, 2018, from L. Ford, Director of Finance, recommending Council consider proposed changes to the Downtown Revitalization Tax Exemption Program, as shown in Schedule B. (1610-01). 7.1.5 WATER MAIN COMPUTER MODELLING CONTRACT Report DEV 18-019 dated March 29, 2018, from M. Allen, Director of Development Services, recommending Council authorize the Selected Bid Process and award the Water Modelling Contract to WSP/Opus International Consultants Limited (5330-20/18-14). 7.2 STAFF (B) REPORTS 7.2.1 COMMUNITY GRANT WRITER - 2018 Report ADM 18-026 dated April 3, 2018, from D. Plouffe, Director of Corporate Services, advising that Emily McGiffin has been awarded the Community Grant Writer contract (6750-20). Page 3 of 134 Agenda of the Regular Meeting of Council being held April 10, 2018. 8. BYLAWS 8.1 BYLAW NO. 1829 "Bylaw No. 1829 - Town of Smithers Subdivision Servicing and Development Standards Bylaw No. 1800 Amendment No. 18-01" Adoption. 8.2 BYLAW NO. 1830 "Bylaw No. 1830 - Sign Bylaw No. 1789 Amendment No. 18-01" Adoption. 8.3 BYLAW NO. 1833 Report FIN 18-30 dated April 3, 2018, from L. Ford, Director of Finance, introducing "Bylaw No. 1833 - Airport Sweeper Short Term Capital Borrowing" for readings. First and second reading. Third reading. 9. CORRESPONDENCE (A) ITEMS 9.1 CYCLE 16 - LETTER OF SUPPORT Letter dated March 29, 2018, from the Cycle 16 Trail Society requesting a letter of support to accompany a Wetzin'kwa Community Forest Corporation grant application and a generic letter of support for future grant applications (0360-01). 9.2 WITSET - CAMPGROUND REVITALIZATION - RDKS GAS TAX Email dated March 26, 2018, from the Witset First Nation Community Economic Development Coordinator, requesting a letter of support to accompany a Regional District of Kitimat Stikine Gas Tax grant application for the final phase of the RV Park and Campground Revitalization Project (0400-70). 9.3 WITSET - CULTURAL TOURS - BC ARTS COUNCIL Email dated March 26, 2018, from the Witset First Nation Community Economic Development Coordinator, requesting a letter of support to accompany a BC Arts Council grant application to add programming to the Witsuwit'en Cultural Tours (0400-70). Page 4 of 134 Agenda of the Regular Meeting of Council being held April 10, 2018. 9.4 COMMUNITIES ON THE MOVE - HEART & STROKE FOUNDATION Letter dated March 21, 2018, from the Heart and Stroke Foundation inviting the Town to join the Communities on the Move Initiative and submit a resolution to the Union of British Columbia Municipalities (0550-20). 10. CORRESPONDENCE (B) ITEMS - RECEIVE FOR INFORMATION 10.1 NDIT - MIDSUMMER MUSIC FESTIVAL Letter dated March 15, 2018, from the Northern Development Initiative Trust to the Bulkley Valley Folk Music Society advising that the 2018 Midsummer Festival was awarded Fabulous Festivals and Events Program funding (6750-20). 10.2 FCM - MUNICIPAL ASSET MANAGEMENT PROGRAM Email dated March 27, 2018, from the Federation of Canadian Municipalities Municipal Asset Management Program presenting a letter advising that the Town has been awarded funding for the Sewer and Storm Asset Management Plan Project (0230-20). 10.3 PEACHLAND - CANNABIS SALES REVENUE SHARING Email dated March 21, 2018, from the District of Peachland presenting a letter to the Province regarding Cannabis Sales Revenue Sharing (0400-60). 10.4 NW FOOD SECURITY FORUM Email dated March 30, 2018, from A. Watson, Watson Projects, presenting an invitation to attend the Better Together: Northwest Food Security Forum being held May 17 and 18, 2018, in Smithers (0550-20). 11. CORRESPONDENCE (D) ITEMS 11.1 Provincial Response to the Resolutions of the 2017 Union of British Columbia Municipalities Convention, Ministry of Municipal Affairs and Housing, February 2018. 12. SUPPLEMENTAL ITEMS APPROVED FOR DISCUSSION 12.1 GATEWAY SIGNS - WINGS OVER EVEREST Letter dated April 6, 2018, from Tourism Smithers requesting permission to install a Gateway Sign that reads "Smithers Welcomes the Cast and Crew of Wings Over Everest" as soon as possible (6900-01). Attached for information: Policy ADM-027 "Gateway Sign Management". [Addenda] 13. OTHER/NEW BUSINESS 14. PUBLIC QUESTION PERIOD 15. ADJOURNMENT Page 5 of 134 Page 6 of 134 Agenda Item # 3.1 TOWN OF SMITHERS MINUTES OF THE REGULAR MEETING OF COUNCIL HELD IN THE COUNCIL CHAMBERS, 1027 ALDOUS STREET, SMITHERS B.C. ON TUESDAY, MARCH 27, 2018, AT 6:30 P.M. Council Present: Staff Present: Taylor Bachrach, Mayor Dianna Plouffe, Acting Chief Administrative Officer and Gladys Atrill, Councillor Director of Corporate Services Phil Brienesse, Councillor Mark Allen, Director of Development Services Greg Brown, Councillor Rob Blackburn, Airport Manager Shelley Browne, Councillor. Roger Smith, Director of Works and Operations Janice McKay, Recording Secretary. Council Excused: Bill Goodacre, Councillor Staff Excused: Frank Wray, Councillor. Anne Yanciw, Chief Administrative Officer Leslie Ford, Director of Finance Keith Stecko, Fire Chief. Media Present: C. Gareau, The Interior News. 1. CALL TO ORDER Mayor Bachrach called the meeting to order (6:31 p.m.). 1.1 ACKNOWLEDGEMENT Mayor Bachrach stated the following: The Town of Smithers acknowledges the Gidimt'en Clan and the Witsuwit'en people, on whose unceded traditional territory we live, work and play. 1.2 APPROVAL OF AGENDA (including Supplemental Items) R18.157 Brienesse/Browne THAT Council approves the agenda, including the following Supplemental Item: 12.1 Letter received March 27, 2018, from Bulkley Valley Brewery requesting the use of Town property for a proposed patio at 3860 First Avenue. CARRIED. 1.3 PUBLIC COMMENT PERIOD (one minute per speaker regarding agenda items only). None. 2. PUBLIC HEARING None. Page 1 of 11 REGULAR - MINUTES MAR 27 Page 7 of 134 Agenda Item # 3.1 Minutes of the Regular Meeting of Council held on Tuesday, March 27, 2018, at 6:30 p.m. 3. APPROVAL OF MINUTES 3.1 REGULAR - MINUTES MAR 13 R18.158 Atrill/Browne THAT the minutes of the Regular Meeting of Council held March 13, 2018, be adopted. CARRIED. 3.2 SPECIAL OPEN - MINUTES MAR 13 & 20 R18.159 Browne/Brienesse THAT the minutes of the Special Open Meetings of Council held March 13, and 20, 2018, be adopted. CARRIED. 3.3 SPECIAL OPEN - MINUTES MAR 20 See Item 3.2. 3.4 C.O.W. - MINUTES MAR 5 R18.160 Brienesse/Brown THAT the minutes of the Committee of the Whole meeting held March 5, 2018, be adopted (Economic Development). CARRIED. 3.5 C.O.W. - MINUTES MAR 14 R18.161 Brown/Brienesse THAT the minutes of the Committee of the Whole meeting held March 14, 2018, be adopted (2018 Awards of Excellence). CARRIED. 4. BUSINESS ARISING FROM THE MINUTES 4.1 OUTSTANDING COMMITTEE OF THE WHOLE TOPICS The list of outstanding Committee of the Whole topics was reviewed.
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