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Regular Meeting of Council REGULAR MEETING OF COUNCIL TUESDAY, MAY 22, 2018, AT 6:30 P.M. COUNCIL CHAMBERS, 1027 ALDOUS STREET, SMITHERS, B.C. A G E N D A 1. CALL TO ORDER 1.1 ACKNOWLEDGEMENT The Town of Smithers acknowledges the Gidimt'en Clan and the Witsuwit'en people, on whose unceded traditional territory we live, work and play. 1.2 APPROVAL OF AGENDA (including Supplemental Items) 1.3 PUBLIC COMMENT PERIOD (one minute per speaker regarding agenda items only). 2. PUBLIC HEARING 3. APPROVAL OF MINUTES 3.1 REGULAR - MINUTES MAY 8 Minutes of the Regular Meeting of Council held May 8, 2018. 3.2 SPECIAL OPEN - MINUTES MAY 8 Minutes of the Special Open meeting of Council held May 8, 2018. 4. BUSINESS ARISING FROM THE MINUTES 4.1 OUTSTANDING COMMITTEE OF THE WHOLE TOPICS 1. Ranger Park Building Facility Upgrades 2. Fairgrounds Management Agreement with the Town/BVAIA 3. Sign Bylaw Amendments. Page 1 of 103 Agenda of the Regular Meeting of Council being held May 22, 2018. 5. PETITIONS AND DELEGATIONS 5.1 DIK TIY HOUSING SOCIETY Presentation by Earnie Harding, Dana Gorbahn, and Judy Hofsink, Dik Tiy Housing Society, seeking a letter of support for the development of the former Hilltop Inn into affordable housing units (0550-20). 5.2 TELKWA COAL Presentation by Mark Gray, Managing Director, Telkwa Coal Limited, regarding the proposed coal mine near Telkwa (0550-20). 6. COUNCIL REPORTS 6.1 COUNCILLOR ATRILL 6.2 COUNCILLOR BRIENESSE 6.3 COUNCILLOR BROWN 6.4 COUNCILLOR BROWNE 6.5 COUNCILLOR GOODACRE 6.6 COUNCILLOR WRAY 6.7 REPORT OF MAYOR BACHRACH 6.7.1 MAYOR'S REPORT - MAY 22 Mayor's Report dated May 22, 2018 (0550-01). 6.8 REPORT OF RDBN AREA A DIRECTOR 7. STAFF REPORTS 7.1 STAFF (A) REPORTS 7.1.1 POLICY AIR-001 Report AIR 18-012 dated May 8, 2018, recommending Council approve Policy AIR-001 - Airport Restricted Area Pass, Keys and Electronic Key Fobs (8420-20). Page 2 of 103 Agenda of the Regular Meeting of Council being held May 22, 2018. 7.2 STAFF (B) REPORTS 7.2.1 CARIP REPORT 2017 Report FIN 18-039 dated May 14, 2018, from L. Ford, Director of Finance, presenting the Climate Action Revenue Incentive (CARIP) Public Report for 2017 (1610-01). 7.2.2 MUNICIPAL MARKERS - APR Municipal Markers, April 2018 (0640-20). 8. BYLAWS 9. CORRESPONDENCE (A) ITEMS 9.1 WITSET HISTORICAL CHURCH COMMUNITY HALL PROJECT - LETTER OF SUPPORT Email dated May 4, 2018, from the Witset First Nation Community Economic Development Coordinator requesting a letter of support to accompany an Enabling Accessibility Canada grant application for the Historical Church Community Hall Accessible Design Project (0400-70). 9.2 SHOW 'N SHINE Email dated May 14, 2018, presenting a letter from Vista Radio and The Interior News seeking a financial donation from the Town to execute the Smithers Show and Shine 2018 event (0550-20). 10. CORRESPONDENCE (B) ITEMS - RECEIVE FOR INFORMATION 10.1 AWARDS FOR EXCELLENCE IN EDUCATION Letter dated April 23, 2018, from the Ministry of Education seeking nominations for the Premier's Awards for Excellence in Education (0400- 01). 10.2 BELCARRA - HUMAN TRAFFICKING Email dated May 10, 2018, from the Village of Belcarra presenting a letter to the Province supporting the establishment of a Human Trafficking Task Force (0400-60). 10.3 SPALLUMCHEEN - CANNABIS ON ALR Email dated May 16, 2018, from the Township of Spallumcheen presenting a letter to the Province supporting Central Saanich's resolution for a moratorium to reduce pressures on Agricultural Land Reserve lands by cannabis production facilities (0400-60). Page 3 of 103 Agenda of the Regular Meeting of Council being held May 22, 2018. 11. CORRESPONDENCE (D) ITEMS 11.1 Letter and background documents from the Citizens for Safe Technology regarding Resolution B100 regarding microcells (small cell towers). 12. SUPPLEMENTAL ITEMS APPROVED FOR DISCUSSION 12.1 GIBSON - ICE CREAM BIKE Letter received May 18, 2018, from A. and C. Gibson requesting that Town allow 13-year old C. Gibson to operate his mobile ice cream bike in Smithers and at various Town Events (0550-20). [Addenda] 13. OTHER/NEW BUSINESS 14. PUBLIC QUESTION PERIOD 15. ADJOURNMENT Page 4 of 103 Agenda Item # 3.1 TOWN OF SMITHERS MINUTES OF THE REGULAR MEETING OF COUNCIL HELD IN THE COUNCIL CHAMBERS, 1027 ALDOUS STREET, SMITHERS B.C. ON TUESDAY, MAY 8, 2018, AT 6:30 P.M. Council Present: Staff Present: Taylor Bachrach, Mayor Anne Yanciw, Chief Administrative Officer Gladys Atrill, Councillor Leslie Ford, Director of Finance Phil Brienesse, Councillor Mark Allen, Director of Development Services Shelley Browne, Councillor Rob Blackburn, Airport Manager Frank Wray, Councillor. Roger Smith , Director of Works and Operations Janice McKay, Recording Secretary. Council Excused: Greg Brown, Councillor Staff Excused: Bill Goodacre, Councillor. Dianna Plouffe, Director of Corporate Services Keith Stecko, Fire Chief. Media Present: T. Chartrand, Moose FM; and C. Gareau, The Interior News. 1. CALL TO ORDER Mayor Bachrach called the meeting to order (6:31 p.m.). 1.1 ACKNOWLEDGEMENT The Town of Smithers acknowledges the Gidimt'en Clan and the Witsuwit'en people, on whose unceded traditional territory we live, work and play. 1.2 APPROVAL OF AGENDA (including Supplemental Items) R18.227 Wray/Brienesse THAT Council approves the agenda. CARRIED. 1.3 PUBLIC COMMENT PERIOD (one minute per speaker regarding agenda items only). None. 2. PUBLIC HEARING 2.1 None. Page 1 of 11 REGULAR - MINUTES MAY 8 Page 5 of 103 Agenda Item # 3.1 Minutes of the Regular Meeting of Council held on Tuesday, May 8, 2018, at 6:30 p.m. 3. APPROVAL OF MINUTES 3.1 REGULAR - MINUTES APR 24 R18.228 Atrill/Wray THAT the minutes of the Regular Meeting of Council held April 24, 2018, be adopted. CARRIED. 3.2 SPECIAL OPEN - MINUTES APR 24 R18.229 Brienesse/Atrill THAT the minutes of the Special Open Meeting of Council held April 24, 2018, be adopted. CARRIED. 4. BUSINESS ARISING FROM THE MINUTES 4.1 OUTSTANDING COMMITTEE OF THE WHOLE TOPICS The list of outstanding Committee of the Whole topics was reviewed. 4.2 ITEM 7.1.4 - REGULAR APR 24/18 - DOWNTOWN LANDSCAPE REVITALIZATION PLAN Report DEV 18-025 dated April 13, 2018, from M. Allen, Director of Development Services, recommending Council approve proceeding to Detailed Design and Implementation Plan (Phase 3) of the Landscape Revitalization Plan, was presented (6440-01). Kate Evans, Landscape Architect with Lanarc Consultants participated by telephone, answering questions from Council. R18.230 VARY AGENDA Brienesse/Atrill THAT Council postpones discussion regarding Item 4.2 until after the delegation. CARRIED. Page 2 of 11 REGULAR - MINUTES MAY 8 Page 6 of 103 Agenda Item # 3.1 Minutes of the Regular Meeting of Council held on Tuesday, May 8, 2018, at 6:30 p.m. 5. PETITIONS AND DELEGATIONS 5.1 AUDITOR'S REPORT Jeanne MacNeil and Mary Davidson, Edmison Mehr Chartered Professional Accountants, presented the Auditor's Report for the consolidated financial statements of the Town of Smithers as at December 31, 2017. J. MacNeil stated that: a) management is responsible for the preparation and fair presentation of the financial statements in accordance with Canadian Public Sector Accounting Standards and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error; and b) the auditor's responsibility is to express an opinion on these financial statements. Ms. MacNeil listed all of the areas of audit focus and test samples examined this year. She thanked L. Ford and Staff for the orderly records. The auditor's made the following statement: "In our opinion, the financial statements present fairly, in all material respects, the financial position of the Town of Smithers as at December 31, 2017, and the results of its operations, cash flows and net financial assets for the year then ended in accordance with Canadian Public Sector Accounting Standards". 4. BUSINESS ARISING continued 4.2 cont’d ITEM 7.1.4 - REGULAR APR 24/18 - DOWNTOWN LANDSCAPE REVITALIZATION PLAN 18.231 Atrill/Brienesse THAT Council approves proceeding to Detailed Design and Implementation Plan (Phase 3) of the Landscape Revitalization Plan based on the 'Tradition with a Twist' design concept recommendation provided by Lanarc Consultants Ltd., and 'Tradition with a Twist' be amended to include round river rocks and benches comprised of multiple designs, including built-in benches. R18.232 Brienesse/Atrill THAT Motion R18.231 be amended by adding: "AND THAT Universal Access be considered in the design; AND THAT comfort and user experience, as opposed to unpleasant or hostile designs, be considered in the design". CARRIED. Page 3 of 11 REGULAR - MINUTES MAY 8 Page 7 of 103 Agenda Item # 3.1 Minutes of the Regular Meeting of Council held on Tuesday, May 8, 2018, at 6:30 p.m. The main motion, as amended, was voted on with the final wording being as follows: THAT Council approves proceeding to Detailed Design and Implementation Plan (Phase 3) of the Landscape Revitalization Plan based on the 'Tradition with a Twist' design concept recommendation provided by Lanarc Consultants Ltd., and 'Tradition with a Twist' be amended to include round river rocks and benches comprised of multiple designs, including built-in benches; AND THAT Universal Access be considered in the design; AND THAT comfort and user experience, as opposed to unpleasant or hostile designs, be considered in the design. OPPOSED: COUNCILLOR BRIENESSE. CARRIED. 6. COUNCIL REPORTS 6.1 COUNCILLOR ATRILL None. 6.2 COUNCILLOR BRIENESSE 6.2.1 BRIENESSE REPORT Councillor Brienesse advised that people should be very careful around streams and noted that we are on a Flood Watch.
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