A Place to Stay and Participating in Initiative to Expand

Fiscal Year 2019 HUD Entitlement Grant Program FUNDING APPLICATION

PUBLIC SERVICES PROJECTS SUMMARY INFORMATION Public Services funding will be limited to approximately $95,100 (15% of the CDBG entitlement grant), for all projects.

GENERAL INFORMATION Applicant Legal Name: Project Name: Amount of Funding Requested:

PROJECT INFORMATION Location of project:

Goal(s) of the project (be specific and succinct): Priority need(s) the project will address (Consolidated Plan): Total number of people who will % City of Ithaca % below be served: residents: 80% AMI: Characteristics of people who will be served (i.e., youth, elderly, disabled, formerly incarcerated, homeless, etc.): Proposed use of requested funds (i.e., staff salaries, materials, participant stipends, etc.) Leverage (divide total funding Total project cost: from other sources by amount requested):

CONTACT INFORMATION Head of Agency Information Name: Title: Address: Phone Number: E‐Mail Address: Application Contact Information Name: Title: Address: Phone Number: E‐Mail Address:

Public Services Application Page 1 of 9

PROJECT DESCRIPTION

In the space below, provide a clear project summary that contains a description of the proposed project, including services and activities that will be provided. Include the census tract number within which the project will be located (see Application Instructions).

Public Services Application Page 2 of 9

PROJECT DESCRIPTION (cont.)

Explain how the amount of funding requested is justified, taking into account other available sources of funding for the project type. Explain how and when the cost estimates for the project were prepared. Provide the name, title, company/organization name, and qualifications of the individual who prepared the cost estimates.

Does the project require coordination with, or participation of, another entity or organization? If so, how will you ensure the project’s successful and timely completion?

Public Services Application Page 3 of 9

POPULATION SERVED & PROJECT IMPACT

Describe the population the project will serve, being sure to include income levels (i.e., 30% AMI, 50% AMI, 80% AMI), and any special needs characteristics (e.g., disabled, elderly, homeless). How has the project been designed to address the specific needs of this population?

Explain the project goal(s). How will each goal be measured and documented to confirm whether or not the goal has been met?

Public Services Application Page 4 of 9

POPULATION SERVED & PROJECT IMPACT (cont.)

Will your project advance the City’s goal of ending and preventing homelessness? How?

Will your project advance the City’s goal of moving people out of poverty? How?

Public Services Application Page 5 of 9

PROMOTION OF FAIR HOUSING

How will your project address any of the fourteen factors contributing (“Contributing Factors”) to fair housing issues and problems in the City of Ithaca? Refer to: Explanation of IURA Assessment of Fair Housing Contributing Factors document.

Public Services Application Page 6 of 9

ORGANIZATIONAL CAPACITY

Describe your organization’s experience in successfully implementing projects of similar scope and comparable complexity to the proposed project.

Describe your staffing plan for the proposed project. Indicate what percentage of each staff member’s time will be allocated to this project and how many other projects, in addition to the one proposed, each staff member will be responsible for. If you are requesting funds to pay for staff salaries, please explain how the proposed project will be impacted, if full funding is not awarded. If the project is collaborative, explain how involved organizations will work together and who will be the lead.

Public Services Application Page 7 of 9

PROJECT BUDGET

*** You must complete Excel form that accompanies this document. ***

If your organization received funding from the IURA in the past two program years, please complete the following table(s):

2017 Project Name: Amount of funding awarded: Amount expended to date: Total number of unduplicated clients to be served: Total number of unduplicated clients served to date:

2018 Project Name: Amount of funding awarded: Amount expended to date: Total number of unduplicated clients to be served: Total number of unduplicated clients served to date:

PROJECT SCHEDULE

Cumulative % of Project Month Specify Project Milestone/Actions Completed Amount of CDBG Budget Funds Expended November 2019 December 2019 January 2020 February 2020 March 2020 April 2020 May 2020 June 2020 July 2020 August 2020 September 2020 October 2020 November 2020 TOTAL:

 Note: Assume contracts will be executed by NOVEMBER 1, 2019, so that funds may be drawn that month.

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CERTIFICATION & SUBMISSION REQUIREMENTS

☐ By checking this box and providing the following information, I certify the statements made in this application are true and correct, and I am authorized to submit this application on behalf of my organization.

______Name Date ______Organization Title/Role ______E‐Mail Address Phone Number

Is your organization a 501(c)(3)? Yes ☐ No ☐ Federal Tax ID: ______DUNS #: ______

Required Attachments:  Excel budget page  Resumés of key staff and/or consultants who will be responsible for this activity  List of your organization’s current board members  Letter(s) of commitment from any other individuals or entities (outside your own organization) whose participation is required for project completion  Evidence of commitment for any funds indicated as “secured” in your project budget  Most recent Form 990 or tax returns for applicant entity (only 1 copy needed)

Optional Attachments:  Letters of support  Program materials (e.g., brochures, program guidelines, outreach materials)

Submission Requirements:  One (1) ORIGINAL of the complete application, including all attachments  Twelve (12) double‐sided 3‐HOLE PUNCHED CLIPPED COPIES of the complete application, including all attachments, except Form 990/tax return (only 1 copy needed)  One (1) ELECTRONIC PDF COPY of the application, including all attachments, on a disc or flash/thumb drive  Complete application packages must be received by noon, February 28, 2019 at the following address:

Ithaca Urban Renewal Agency 3rd Floor, City Hall | 108 E. Green St. | Ithaca, NY 14850

 Applications will be date/time‐stamped upon arrival. Applications received after the deadline will not be considered.

Public Services Application Page 9 of 9

PUBLIC SERVICES PROJECT BUDGET SOURCES AMOUNT AMOUNT % OF TOTAL FUNDING SOURCE TITLE SECURED* UNSECURED** BUDGET 1. FY2019 Community Development Block Grant (CDBG) $20,000.00 24.04% 2. Human Services Coalition $19,416.00 23.34% 3. Rent Income $24,000.00 28.85% 4. Foundations & Private Contributions $19,775.00 23.77% 5. 0.00% 6. 0.00% 7. 0.00% 8. 0.00% 9. 0.00% 10. 0.00% TOTAL SECURED & UNSECURED FUNDING $19,416.00 $63,775.00 100.00% TOTAL PROJECT BUDGET $83,191.00 100%

LEVERAGE OF SECURED FUNDING PERCENTAGE 23.34% * Supporting documentation is required for amounts listed as secured. ** Please be sure to list all unsecured funding amounts (e.g., funding applied for, but not yet received). USES PROPOSED CDBG PROPOSED PERSONNEL EXPENSES: POSITION TITLES AMOUNT TOTAL (SALARY/WAGES + OTHER FRINGE) Samaritan Center Director-M Cortright 10% 182 hours $4,841.00 $4,841.00 Residential Assistant-S Washington 50% 910 hours $4,575.00 $0.00 $4,575.00 Evening Assistant-TBD $15,425.00 $0.00 $15,425.00 Executive Director -R Spear 3% 55 hours $3,150.00 $3,150.00 $0.00 $0.00 $0.00 A-TOTAL PROPOSED PERSONNEL BUDGET $20,000.00 $7,991.00 $27,991.00

PROPOSED CDBG PROPOSED NON-PERSONNEL EXPENSES: LINE ITEM/TYPE AMOUNT TOTAL (SALARY/WAGES + OTHER FRINGE) Supplies $0.00 Publications/Printing $0.00 Rent/Lease (Project Operations) $42,000.00 $42,000.00 Insurance $1,200.00 $1,200.00 Utilities $12,000.00 $12,000.00 Communications $0.00 Stipends $0.00 Other Expenses (list below) $0.00 $0.00 $0.00 $0.00 B-TOTAL PROPOSED NON-PERSONNEL BUDGET $0.00 $55,200.00 $55,200.00 (A+B) TOTAL PROPOSED PROJECT BUDGET $20,000.00 $63,191.00 $83,191.00 Fiscal Year 2019 HUD Entitlement Grant Program FUNDING APPLICATION ADDENDUM

ALL PROJECT CATEGORIES FUNDRAISING INITIATIVES

Regarding the secured vs. unsecured funding section of your budget application form(s), please describe in detail below what fundraising initiatives your organization has undertaken in the past year and/or plans to undertake in the year ahead, to identify/secure additional funding and ensure the financial viability of your project/program.

All Project Applications

Shay Washington 509 Lake Street B5 Ithaca, NY 14850 [email protected] 607-216-2448 Education

A. A. S. Liberal Arts - General Studies - August 2013-2015 Tompkins-Cortland Community College – Dryden New York

Intercollegiate Athletics - Tompkins Cortland Community College, Division III Women’s Volleyball; Women’s Softball; Aug. 2013-Oct. 2014

High School Diploma - Newfield Senior High School: Newfield, New York – May 2013

Human Relations and Communication Skills

• Possess exceptional customer service skills, ability to handle customer complaints and discrepancies with professionalism and patience. • Advanced computer skills – Microsoft Office Products, Social Media. • Strong organizational & time management skills • Exceptional work ethic with a can-do, positive attitude; can work well independently or in a team atmosphere

Professional Experience

Catholic Charities- Ithaca, Ny July 2018- present

Case Manager/ Samaritan Center assistant

• Admits new clients by reviewing records and applications; conducting orientations. • Determines clients' requirements by completing intake interviews; determining need for therapeutic medical, psycho-social, and psychiatric evaluations; reviewing therapist evaluations, treatment objectives, and plans. • Establishes treatment programs by setting schedules and routines; coordinating services being provided; arranging resources, including transportation and escort. • Monitors cases by verifying clients' attendance; observing and evaluating treatments and responses; advocating for needed services and entitlements; obtaining additional resources; intervening in crises; providing personal support. • Maintains clients' records by reviewing case notes; logging events and progress. • Communicates clients' progress by conducting weekly interdisciplinary meetings and evaluations; disseminating results and obstacles to therapeutic team and family; identifying treatment influences. • Prepares clients' discharge by reviewing and amplifying discharge plans; coordinating discharge and post-discharge requirements; orienting and training family members; providing resources. • Improves staff competence by providing educational resources; balancing work requirements with learning opportunities; evaluating the application of learning to changes in treatment results. • Improves financial status by analyzing results; monitoring variances; identifying trends; recommending actions to management. • Prepares reports by collecting, analyzing, and summarizing treatment and results data and trends; compiling statistics; completing grant and subsidy applications. • Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.

Catholic Charities- Ithaca, NY April 2018- July 2018

Receptionist

• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries. • Directs visitors by maintaining employee and department directories; giving instructions. • Maintains security by following procedures; monitoring logbook; issuing visitor badges. • Maintains telecommunication system by following manufacturer's instructions for house phone and console operation. • Maintains safe and clean reception area by complying with procedures, rules, and regulations. Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs. • Contributes to team effort by accomplishing related results as needed.

Cayuga Medical Center- Ithaca NY February 2016 – February 2018

Psychiatric technician – Adolescents and Adult

• Observe patients’ behavior, listen to their concerns, and record their condition • Lead patients in therapeutic and recreational activities • Give medications and other treatments to patients, following instructions from doctors and other medical professionals • Help with admitting and discharging patients • Monitor patients’ vital signs, such as their blood pressure • Help patients with activities of daily living, including eating and bathing • Restrain patients who may become physically violent • Monitor patients’ behavior and location in a mental healthcare facility • Help patients with their daily living activities, such as bathing or dressing • Serve meals and help patients eat • Keep facilities clean by doing tasks such as changing bed linens • Restrain patients who may become physically violent • Teach groups such as dialectical behavior therapy

Curiocity Catering – San Diego CA Sept 2015 – November 2015

Events food Prep/Server

Responsibilities include Food set-up/preparation, consulting with client on service requests. Serving fresh menu items and clean up per client request.

Syracuse Regional Office of Children and Family Services – Syracuse NY

June 2015

Project Aide

This one month paid internship position responsibilities include: general filing of confidential documents, accurate record keeping, and administrative duties as needed.

Tompkins Cortland Community College (TC3) – Dryden New York Jan 2014 – May 2014

Recreational Monitor Supervised students in the college recreational center and assisted students who needed assistance. Ensured a safe, healthy environment where all students could enjoy the facilities. Responsible for signing out materials and equipment, taking inventory of all items.

Tompkins Cortland Community College (TC3) – Dryden NY June 2013- November 2013

Ambassador Present information to prospective students to the benefits of attending TC3; Scheduled campus tours to prospective students; Input prospective student information into the database and mail materials per schedule. Performed administrative clerical and computerized tasks as needed in admissions office.

Wegman’s Grocery Store - Ithaca, New York

Customer Service Representative/Cashier June 2012 – August 2013

Provide excellent customer service; issue receipts, refunds, credits or change depending on customer need; maintained clean and orderly checkout area; resolve customer complaints; took initiative to be cross-trained to several departments (bulk foods, seafood, deli)

Michaela F. Cortright 948 Cliff St., Ithaca, NY 14850 808-294-2549 [email protected]

Human Services Experience

Catholic Charities of Tompkins/Tioga Counties • Samaritan Center Director February 2019 - present Supervise Residential Assistant, Samaritan Center Coordinator, NOEP in Tompkins County, Community Health Worker in Tompkins/Tioga and Tompkins Receptionist. Seek out volunteers. Coordinate the activities of the volunteers as well as quarterly meetings. Accurate tracking of all program statistics. Maintain records. Voucher and/or cooperate in vouchering. Attend Community meetings. Lead person with initiatives in CoC and Care Compass. Oversee the special events such as Share The Warmth, Soap for Hope, Diaper Drive. Coordinate the clothing closet as well as items in the basement. Arrange for volunteers to help as well as events to eliminate the amount of clothing. Accepting grants for the Samaritan Center as well as participating in Community Presentations. Over sight of A Place To Stay and participating in Initiative to expand. Group and manage job in team environment both internal to the Department, externally and organization-wide, and extending to the greater community of collaborators. Keep track of grants, reports and participate in the grant-writing • Samaritan Center Service Navigator September 2016 – January 2019 Responsible for case management and referrals for low income individuals and families in crisis. Collaborate with local agencies. Manage volunteer program and supervision of Community Health Outreach program. Assess client needs and assist with referrals addressing health and safety (utilities, clothing, personal care items, health insurance, bus passes, and food stamps). Ensure that program participants who identify issues threatening their housing security are provided with appropriate supports and referrals. Manage new, innovative community health outreach program including supervision of the Community Health Worker. Created and manage reports for Care Compass Network for continued funding. Manage Samaritan’s active and essential volunteer program of 30-60 volunteers per month who provide an average of 560 hours per month to supporting Samaritan Center programs, particularly the clothing program. Member of community committees, representing CCTT, addressing housing and other critical issues within the county. Work closely with all Catholic Charities directors to address the needs of clientele in a comprehensive manner. • During the Samaritan Center Director’s maternity leave, I was provided the opportunity to learn the tasks and responsibilities of that job while simultaneously performing tasks of my own job. (September 2016- Jan 2017) • Receptionist August 2015-September 2016 Provided front line services in a quick-paced, high volume office while supporting programs and staff. Answered phones and addressed walk-in inquiries; conducted intake evaluations; managed multiple databases; managed orders for personal care supplies.

Child Development Council Referral Counselor (2002-2005) Family and Children’s Services Administrative Assistant (2000-2001)

Health and Wellness Experience

Fitness Trainer, Ultimate Athletics, Ithaca December 2014 - October 2016 Gymnastics Youth Coach, Head Over Heels Gymnastics, Ithaca January 2014 - August 2015 Army Military Spouse/Stay at Home Mother, Oahu Hawaii May 2007-Jan 2014 Full time mother while spouse served in the military on frequent deployments to Iraq and Afghanistan. Due to deployments, maintaining consistent long-term employment outside the home was not feasible. Volunteered for 7 years in the Army Family Readiness Group and Emergency Crisis Response Team.

Hospitality Experience

Sales Manager, Holiday Inn, Ithaca July 2006-July 2007 Event coordination; customer service; budgeting; increasing client base through research; prepared reports; analyzed data for occupancy and rate; developed and maintained strong working relationships with Cornell University, Ithaca College, and large businesses such Borg Warner. Resigned for military relocation.

Sales Coordinator, Courtyard by Marriott, Ithaca May 2005-July 2006 Established accounts and billing information; booked reservations; customer service; event coordination.

Education

Empire State College (2003-07) Major: Business/Human Resources Tompkins Cortland Community College (1999-00) Major: Social Sciences Fitness Trainer Certification (Jan. 2015) International Sports Sciences Association Additional Technical Skills Training E-Learning, NYS Dept. of Labor Metrix program for Administrative Support and Human Resources Benefits Management

Community Service (Active)

Member, CAT team (Coordinated Assessment System), Human Service Coalition Member, Homeless and Housing Task Force, Human Service Coalition Member, Coalition for Families, Cornell Cooperative Extension Member, Care Compass Network, North & South Regional Performing Units Operating Groups Member, Family Self Sufficiency Program Coordinating Committee, Ithaca Housing Authority Member, Southern Tier Human Trafficking Task Force Chair, Catholic Charities Volunteer Task Force Committee Board of Directors, Treasurer, BJM Elementary Extended Day Enrichment Program (A Plus) Board of Directors, Parent Representative, Ithaca High School Sports Booster Club

Renee M. Spear 280 Eiklor Road Candor, NY 13743 (607) 765-9609 [email protected]

RESUME CAPSULE

Over 25 years of professional experience working in an administrative position. Strong Management background; experience in Fiscal Management; Quality Assurance/Quality Improvement; Public Relations; Regulatory Compliance; Program Development; Human Resource Manager, Training and Community Relations.

EXPERIENCE

Executive Director Catholic Charities Tompkins/Tioga Oct. 2012-Present Over sight of all services in Tompkins and Tioga.

Residential Manager Catholic Charities, Binghamton, NY Nov. 2010-Sept. 2012 Administrator of Residential Program that serve Mentally Ill boys and Homeless kids. Responsible for the Supervision of the managers of the homes as well as ensure that all kids are receiving appropriate and meaningful serves. Oversight of the budgets, policy writing, regulations, training, public relations, etc.

Day Habilitation Director Sept. 2008-Oct. 2010 Achieve/ARC, Binghamton, NY Administrator of a department that serves 120 individuals with disabilities and a staff of 30 plus. Responsible for all aspects of the department which includes services to all individuals, policy writing, training, public relations, etc.

HR/Project Manager Oct. 2006-Sept. 2008 Exceptional Family Resources, Syracuse, NY Temporary position; hired to start up a new program for children with disabilities as well as starting up the Human Resource Department. I also helped develop internal audits, payroll system and training and development curriculum.

Director March 2005-Sept. 2006 Community Options, Inc., Binghamton, NY Local Director of the Binghamton region for a Nationwide Organization. Responsible for the oversight of all agency services with over 100 people with disabilities and other barriers to employment served annually. Managed services revenues in excess of 2,000,000 and more than 90 personnel; also responsible for agency development efforts, public relations activities, fund raising activities, Quality Assurance/Quality Improvements, budgeting, running the board meetings and expanding operations.

Director of Day Habilitation Nov. 1997-March 2005 Assistant Director of Day Habilitation April 1993-Nov. 1997 Senior Habilitation Specialist April 1991-April 1993 J.M. Murray Center, Cortland, NY Primary administrative responsibilities for habilitative and clinical services for more than 100 people with severe developmental disabilities. Responsible for fiscal management of a budget greater than 2 million dollars per year, a staff of more than 50, regulatory compliance, training, policy and procedure writing.

COACHING EXPERIENCE

SUNY Cortland: Junior Varsity basketball coach McGraw High School: Varsity Softball and Basketball coach Saint Johns Catholic School: Modified Volleyball Coach Broome Community College: Basketball and Softball Coach Seton Catholic Central School-Modified Softball Coach Many years coaching younger kids in the civic association CYO-9th and 10th grade boy’s basketball coach Special Olympics-Coached Bowling and Adaptive Games

EDUCATION

Dec. 1991 Master of Science of Education SUNY College of Cortland, Cortland, NY

May 1986 Bachelor of Science of Education SUNY College of Cortland, Cortland, NY

ORGANIZATION INVOLVEMENT/MEMBERSHIPS

New York State Association of Day Service Providers (NYSADSP): Central West Director 1996-1998; Provider Member 1992-Present

Cortland Leadership 2001

Port Crane, Chenango Forks and Tioga Civic Association since 1996

Board of Directors, Catholic Charities Tompkins/Tioga 324 West Buffalo Street, Ithaca, NY 14850

CCTT Board of Directors meets on the 2nd Monday of each month from 5:00 to 6:30 pm.

Name Address Officer / Residence Busin Cell E-mail Committee Term Term Phone ess Phon Assignment ends Phone e Joseph D’Abbracci 142 Forest Hill Road Chairperson 607- 607- [email protected] Executive; 12/31/18 (2) Senior Career Advisor Apalachin, NY 13732 777- 351- u Finance Binghamton University 6849 0254 Human Resources, Nomination Rick Ballantyne 115 Walnut Street 607- [email protected] Development/ 12/31/20 (2) Retired Ithaca, NY 14850 277- Community 0751 Engagement Nomination; Finance Comittee

Simone St. Anne 311 Roat St. 607- [email protected] 12/31/20 (1) Artist/Creative Ithaca, NY 14850 592- Facilitator/Consultant 8859 Dan Brown 581 Lansing Station Road DOR Board 533-7724 272- 607- [email protected] Finance; 12/31/19 (3) Exec Director Lansing, NY 14882 Rep. 5891 279- Human Franzisca Racker x221 5350 Resources; Centers Executive

Michael Cannon 409 West Buffalo St. Treasurer; 274- mcannon@tompkinsfinan Finance; 12/31/20 (2) Vice President Ithaca, NY 14850 Chair Finance 7428 cial.com Executive Commercial Banking Committee Azucena (Zucy) Ortega 149 Brook Way 607- [email protected] Dev/Comm 12/31/20 (1) Administrative Ithaca, NY 14850 280- Engagement Assistant 8517 Cornell University Jane Doyle 9 Muriel Street 607-257- [email protected] Dev/Comm 12/31/18 (1) Retired Ithaca, NY 14850 6206 Engagement Nomination Charlie Ross 107 Fifth Street 443- [email protected] Ithaca, NY 14850 801-

1 Draft Review 2/27/2019

Board of Directors, Catholic Charities Tompkins/Tioga 324 West Buffalo Street, Ithaca, NY 14850 4626 Erin Maria Sember- 214 Richard Place 607-319- 607- [email protected] Dev/Comm 12/31/18(1) Chase Ithaca, NY 14850 0436 592- Engagement Assistant Director of 4910 Student Disability Services at Cornell Jennifer Sparrow 140 Seneca Way, Apt. Secretary 607- 540- [email protected] Dev/Comm 12/31/19 (1) Interim Director, 205 254- 315- Engagement Prospect Development Ithaca, NY 14850 6153 8557 Executive Cornell University Committee Susan Hyatt 2 Deer Run Road Vice Chair 607-539- 805- [email protected] Executive; 12/31/21 (1) Ithaca, NY 14850 4019 796- Finance 1474 Committee Anthony Barbaro Catholic Charities Ex Officio 734-9784 [email protected] Associate Diocesan 215 East Church Street Member X129 Director Catholic Elmira, NY 14901 Charities Renee Spear 280 Eiklor Road Ex Officio 272- DOR [email protected] Executive Director Candor, NY 13743 Member 5062 Cell x13 607- 351- 8037

2 Draft Review 2/27/2019

ADM19CATHOL

A G R E E M E N T

AGREEMENT, made by and between the COUNTY OF TOMPKINS, a municipal corporation of the State of New York, with main offices at 125 East Court Street, Ithaca, New York, 14850 hereinafter referred to as the "COUNTY", and CATHOLIC CHARITIES OF TOMPKINS/TIOGA, with offices located at 324 West Buffalo Street, Ithaca, NY 14850 hereinafter referred to as the "AGENCY".

W I T N E S S E T H: WHEREAS, the COUNTY wishes to enter into a contract with the AGENCY to assist it in partially covering its operating expenses, and NOW, THEREFORE, in consideration of the promises, covenants and agreements contained herein, the parties agree as follows: 1. The term of this agreement is for the period January 1, 2019 through December 31, 2019. 2. The COUNTY agrees to pay the AGENCY $90,000.00 in 2019. Payment shall be made quarterly in the amount of $22,500.00 by the County Director of Finance based on vouchers submitted to Tompkins County Administration at 125 East Court Street, Ithaca, New York. The funding for this contract consists of: Target $90,000.00 One-time Funding $ 0 TOTAL $90,000.00

3. The AGENCY will review their program with the County Administrator and submit any information at the Administrator's request. The AGENCY agrees to provide services as outlined in its request submitted to the County’s program committee.

Funding through this process will support staffing and other costs for the Samaritan Center, Immigrant Services, and A Place to Stay programs.

As an agent of the COUNTY, the Human Services Coalition provides these expectations for 2019:

These programs will serve vulnerable populations, including those who do not qualify for TCDSS or other services, by providing clothing, personal care products, utility assistance, security deposits, transportation assistance, transitional housing and help navigating the complicated immigration system.

Catholic Charities of Tompkins-Tioga

2019 IURA Submission Note:

The most recent 990 for Catholic Charities is included as a separate file on the thumb drive and one hard copy provided; it accompanies separate applications for three programs: Security Deposit funding, Immigrant Services Program and A Place to Stay.

Date 2/21/19

Ms. Renee Spear, Executive Director Catholic Charities of Tompkins/Tioga 324 W. Buffalo Street Ithaca NY 14850

Dear Ms. Spear,

This letter is to confirm our support of your application to the Ithaca Urban Renewal Agency, to secure funding to continue services to homeless women through A Place To Stay, as we are the landlords in the current house where the women you serve reside.

Working with Catholic Charities has been an extremely fulfilling relationship. Knowing that we are part of a program helping women in need of housing is especially gratifying as having a safe place to call home is critical to the healing process. We understand the housing crisis here in Ithaca all too well, so again, we are happy to be a part of a solution. Beyond the gratitude we have for being part of a solid program, Catholic Charities has been great to work with. The lines of communication are open and a reliable partnership has been established for over 3 years now.

We plan to continue our lease arrangement on that property with you, anticipating renewal in May 2019. Also, we wish to confirm that we’ve been in discussion with Catholic Charities about another 3-bedroom unit we are renovating on West Court Street. We are aware that you are working to secure enough funding for rent, program costs and staffing to be able to expand the program, and we would be interested in furnishing Catholic Charities with a lease for this property, as well, to expand the program. We anticipate its availability in time for the start of this project.

A Place to Stay is a vital service to the women and also to Ithaca. We wish you success with this proposal and hope the IURA review committee looks upon your application favorably.

Sincerely,

Jennifer Curle

Jennifer Curley

Catholic Charities Tompkins/Tioga IURA Application: Supporting Documents

A PLACE TO STAY

RESIDENCE HANDBOOK

This hand book belongs to: Catholic Charities Tompkins/Tioga 309 Center Street Ithaca, NY 14850

Table of Contents

Introduction…………………………………………………………………………………………………………………………..3 Confidentiality……………………………………………………………………………………………………………………….3 Orientation/Admission………………………………………………………………………………………………………….3 Anticipated Length of Stay…………………………………………………………………………………………………….3 A Place To Stay Supportive Living Program……………………………………………………………………………3 Other SLP………………………………………………………………………………………………………………………………3 Community Meetings…………………………………………………………………………………………………………….4 Living Skills Group………………………………………………………………………………………………………………….4 Volunteer Work…………………………………………………………………………………………………………………….4 Alcohol/Substance Use………………………………………………………………………………………………………….4 Tobacco Use Policy………………………………………………………………………………………………………………..4 Fire Safety and Maintenance…………………………………………………………………………………………………4 Conflict resolution with residents………………………………………………………………………………………….5 Conflict Resolution with staff………………………………………………………………………………………………..5 Personal Articles……………………………………………………………………………………………………………………5 Personal Hygiene…………………………………………………………………………………………………………………..5 Good Neighbor Policy………………………………………………………………………………………………….…………5 Chores……………………………………………………………………………………………………………………………………6 Bedrooms………………………………………………………………………………………………………………………………6 A Place to Stay Property………………………………………………………………………………………………………..6 Bathrooms…………………………………………………………………………………………………………………………….6 Living Room…………………………………………………………………………………………………………………………..7 Absent from the facility…………………………………………………………………………………………………………7 Curfew…………………………………………………………………………………………………………………………………..7 Mail…………………………………………………………………………………………………………………………….………..7 Television…………………………………………………………………………………………………………………….……….7 Visitors………………………………………………………………………………………………………………………………….8 Pets……………………………………………………………………………………………………………………………………….8 Inappropriate Behaviors………………………………………………………………………………………………………..8 Successful Discharge………………………………………………………………………………………………………………8 Financial Responsibility………………………………………………………………………………………………………….8 Disciplinary Procedures………………………………………………………………………………………………………….9 Resident and Staff Responsibilities Contract………………………………………………………….……….10-12 Resident Rights Agreement………………………………………………………………………………………………….13 Program Rules……………………………………………………………………………………………………………………..14

Introduction Catholic Charities’ A Place To Stay is a private, not-for-profit agency that was established in 2016. A Place To Stay was developed to help women who are homeless or about to be homeless and was created due to limited resources in Tompkins County for homeless women.

Confidentiality Federal Law and Regulations including HIPPA privacy laws protect the confidentiality of information from being released without the permission of the individual. Residents and staff are expected to respect the confidentiality of their housemates at all times whether in or out of the house.

Orientation New residents will receive an orientation to cover the specifics of the program, including but not limited to: receiving a list of referral services in the area, house policies related to residents’ rights and responsibilities, and signing necessary consent forms and financial and community living contracts.

Admission Upon admission new residents’ belongings will be searched for any drugs, alcohol or weapons. Each resident will be provided a room, a key, and linens. The rights and responsibilities of residents and A Place To Stay staff and the consequences for failing to meet service plan goals or other provider’s rules and requirements are also reviewed.

Anticipated Length of Stay The length of stay will be no longer than 3 months. During this time goals will be established and worked on by the resident.

A Place To Stay Supportive Living Program The Supportive Living Program (SLP) is an option for all who stay. A Place To Stay will provide support to help each resident toward self-sufficiency and rental stewardship.

Other SLP The Staff of A Place To Stay can assist you in other SLP opportunities.

Community Meeting The purpose of this weekly meeting is for the residents and staff to share joys and concerns, review decisions, make announcements and talk about events. Residents are REQUIRED to attend unless excused by staff and must be on time for the meetings.

Living Skills Groups A Place To Stay provides groups addressing a variety of living skills and employment goals. Groups will be facilitated by A Place To Stay staff and/or outside agency professionals. This group meets on Mondays. You are required to attend unless you have a previously scheduled appointment or have permission from staff to be absent.

Volunteering You will be required to volunteer at the Samaritan Center of Catholic Charities unless you have a full time job. Opportunities to “give back” are very important. Volunteering will also help you to be on or stay on SNAP benefits.

Alcohol/Substance Use While participating at A Place To Stay, residents will refrain from the use of alcohol or any other mood altering substance. Use of restricted substances can affect you from becoming self- sufficient and meeting your goals. This is your home and you have the right and responsibility to keep it free of use/abuse of any drugs. By signing the Resident and Staff Responsibility contract you have agreed to refrain from alcohol/substance use.

Tobacco Use Policy Smoking is permitted within the apartment. There is a designated smoking area for residents to use.

Fire Safety and Maintenance A Place To Stay staff may conduct fire drills. Residents are expected to learn the fire evacuation routes and participate in the fire drills. Coffee makers or any electric heaters are not permitted in resident’s rooms. This is your home and your safety; please ensure you don’t violate this policy by smoking in the house or using open flames, etc. You have a right to a safe, clean environment at all times. Please report all maintenance requests to staff.

Conflict Resolution With Residents When living in an apartment with three others, conflict may occur. Residents are encouraged to attempt to resolve conflict using appropriate communication skills. If you feel you need assistance, ask for help from the staff. If you feel threatened or harassed by another resident please inform staff immediately. Physical violence will not be tolerated and disciplinary action will occur which could include discharge. Police will be called if needed.

Conflict Resolution With Staff If a conflict occurs between residents and staff, residents are encouraged to attempt to resolve it using appropriate communication skills. If it can’t be resolved, residents can ask Catholic Charities’ Executive Director for assistance at 607-272-5062 Ext. 13

Personal Articles Residents are encouraged to keep personal items in their rooms (coats, hats, gloves, etc.) Residents are responsible for their personal valuables. A Place To Stay will not be responsible for lost or stolen property. Staff may inspect rooms for routine maintenance needs and cleanliness. Personal items are subject to inspections if staff identifies as health and safety concerns. Residents are expected to take all their personal belongings with them when they leave A Place To Stay.

Personal Hygiene Residents are expected to shower, wear clean clothes and brush teeth and hair on a daily basis. Residents are to be fully dressed and ready to work on their personal goals by 8:30 AM

Good Neighbor Policy We are proud of our building and grounds. Residents should take advantage of our back yard to socialize with family and other residents. During the summer months residents may be in the back yard until 10:00 PM. Please be considerate of our neighbors and keep the music and noise down. All windows are to be closed during the winter months. Do not trespass on neighboring property.

Chores All residents are expected to clean up after themselves. Residents are expected to participate in keeping the residence clean. There will be assignments of chores on a weekly basis. Chores are to be completed by the end of each day. If your chore isn’t completed each day, you will be verbally reminded by staff once; the second time the chore isn’t completed you will receive a written reminder; after that you may be discharged.

Bedrooms Residents are expected to be out of bed by 8AM and ready for the day no later than 8:30AM on weekdays. Food, drinks, coffee makers, mini fridges or small appliances are not allowed in bedrooms. Residents are responsible for making their beds and picking up their bedroom on a daily basis. There will be room checks to ensure cleanliness as well as other items above. Pest control prevention is also included during inspections. No guests are allowed in bedrooms. Residents are not to be napping in their bedroom during the day unless they are working nights or sick.

Bedroom decorations/upkeep and privacy There is to be nothing on the walls; no cork boards, nails, tape etc. Pornography of ANY kind is not allowed. Your bedroom should be clean every day. Staff will assign you a room upon admission.

A Place To Stay Property Linens and bath towels are provided by A Place To Stay for resident use. Residents are responsible for the care and upkeep of such linens. Residents will be responsible for replacement cost of any damaged or lost items. Residents are encouraged to change and wash their linens each week. All lines are to be washed, dried and returned to A Place To Stay upon leaving the program. A house key is provided to residents during your stay with us. Turn in the key prior to leaving. You will be charged for a missing key.

Bathrooms Do not leave personal supplies in the bathrooms. Wipe out sinks and showers after each use. Replenish paper supplies as necessary. Flush toilets upon using. Do not leave things of value in the bathroom; A Place To Stay is not responsible for Lost or Stolen items.

Living Room Food and drinks are not allowed in the living room. Please do not lie on the couches or put your feet on the furniture.

Absent from the Facility Residents should sign out to indicate where they are going and upon returning sign back in. If a resident is going to stay over at a family or friends house they are to let staff know. If residents don’t inform staff that they are not returning to the house, staff will inform the police and file a missing person’s report.

Curfew It is expected that residents will be back to the house by 10:00 PM unless whereabouts have been communicated to staff.

Mail Residents are responsible for their own outgoing mail. No one is allowed to open another person’s mail. Please be aware that due to Federal Confidentiality Laws, when you leave, A Place To Stay and the Post Office are not able to forward any mail from A Place To Stay to your new address. It is up to you to notify your correspondents that your address has changed Many people choose to place a Temporary Forwarding Order at their home post office for 3-6 months. You will want to notify people and businesses of your new address 2-3 weeks prior to leaving the house.

Television/Radios/Stereos There is one television available for resident use in the living. Residents need to compromise on what to watch. Monday through Friday during the day it is expected that the TV won’t be on and all residents will be engaged in finding employment and volunteer work and working on their goals. There are no X-rated movies allowed at A Place To Stay. Radios/Stereos are allowed in bedrooms but courtesy of others must be respected. Volume must be kept down at all times.

Visitors Visitors must be approved by staff. Upon arrival they must sign in and sign out. Visitors are not to hang out at the house all day; visitations shouldn’t be more than 2 hours. Visitors are expected to follow the same rules as residents. Visitors may be outside or in the living room, but not in the bedroom. Visitors cannot stay overnight. There will be no excessive display of affection while at the house.

Pets Pets are not allowed at the facility at this time

Inappropriate Behaviors Residents at A Place To Stay are expected to abide by the Resident Contract, House Rules and Guidelines. Inappropriate or threatening behaviors will not be tolerated and could result in an immediate discharge from the house.

Successful Discharge Planning for discharge will begin at the time of admission. The process of discharge will be to identify goals and action steps to meet those goals within a 3 month period of time. Our goal is to do everything possible to ensure you have a successful stay at A Place To Stay.

Financial Responsibility Each resident agrees to apply through DSS for temporary assistance for shelter allowance to help afford your stay. If a resident is working part-time or full-time, they will be to pay 30% of your earnings to Catholic Charities-A Place To Stay to help with rental cost. Each room is $500 a month; your percentage will be $150.00. If you are working this amount will be on top of the shelter allowance should you be awarded Temporary Assistance. You will be expected to purchase your own food (this could be with SNAP; Catholic Charities can help you apply should you not already have SNAP). Catholic Charities can help you apply for health insurance if you currently have none.

Catholic Charities of Tompkins/Tioga A Place To Stay Disciplinary Procedures

Residents who reside at A Place To Stay are expected to abide by the resident rights and responsibilities contract that was reviewed and signed upon admission. These contracts clearly detail house rules and resident guidelines and the expectation that every resident will participate in the implementation of the goals and objectives of their mutually developed service plan and follow through with it.

Consequences for non-compliance- Staff has the responsibility to document facts leading to possible disciplinary actions and to verbally communicate their concerns and possible consequences to residents. Disciplinary procedures are designed to support a positive response to self-sufficiency. Consequences are as follows:

Verbal Warnings-In case of minor infractions verbal warnings are often used to encourage residents to look at the behavior that needs to change. If after a couple of verbal warnings behavior has not changed, a written warning may be issued.

Written Warning-Will be issued when a resident has not responded to a verbal.

Disciplinary Discharge-Discharge will be used when a behavior has not changed after a written warning has been provided. The resident will be asked to leave the apartment.

Catholic Charities of Tompkins/Tioga Woman’s Shelter Resident and Staff Responsibilities Contract

“A Place To Stay” Residential Services is a private, non-profit program of Catholic Charities, with the mission to improve the quality of life and health of women who are homeless or about to become homeless. Providing you with residential, rehabilitation and support services pursues this goal. The purpose of this contract is to outline what is expected of you and the role of staff, to insure that you have a safe, secure and supportive setting in which to live and to work on your goals. Participation in any outside treatment must continue as well as participant in individual and group settings presumes a resident’s continuing desire to change lifestyle habits and requires each person to act responsibly and cooperatively with provider staff, in accord with an individual plan and reasonable provider procedures. Therefore, each resident is expected to: (1) Work toward the goals you set. (2) Refrain from any use of alcohol or drug use. (3) Treat staff and other residents with courtesy and respect (4) Respect other residents’ right to confidentiality (5) Participate in developing and following a service plan by meeting with staff on a regularly scheduled basis (at least once a week) to discuss my plan, services, progress, and any changes in my plan and any other concerns that need to be shared. (6) Become involved in productive activities to the best of my ability (7) Pay for services on a timely basis according to financial means, 30% of earned income (8) Participate in individual/group sessions (9) Inform staff if receiving outside medical services. • I agree to take medication only as prescribed by my physician • I understand staff may discuss medications with my prescribing physician. I will agree to give staff written permission to communicate with my doctor any concerns specific to my medications. • I agree to report any diagnosis infectious conditions to staff in order to take precautions to ensure a healthy community environment. 10.) Address all personal issues adversely affecting my ability to meet my goals.

11.) Act responsibly and observe all provider rules, regulations and policies including participating in meetings, groups and service plan. Keeping myself in good health and maintaining good personal hygiene. • Sharing in the maintenance and cleaning of the apartment common areas as well as maintaining my personal property and personal living space. • Storing valuables in locked or secure areas and keeping track of personal property.

• Supporting fire prevention activities by not smoking or using flammable materials (candles, incense, etc.) anywhere in the apartment or anywhere on the grounds. • Learning the fire evacuation plan • Agreeing to not bring, store or use of weapons in or around the house or property. • Not engaging in any criminal activity inside of or outside of the apartment. • Informing staff of all prescribed medications and over the counter medications I am taking including immediately reporting changes in dose and frequency and then taking these medications only as approved by my physician. • Preparing food in a responsible way that insures my safety and that of others and to consume food and non-alcohol beverages only in designated areas to insure a clean environment. • Making arrangements with staff when I will be away overnight or when I expect to return later than curfew and to establish with staff a time to return. I understand that failure to return at the time mutually agreed upon will generate results in a missing person’s report being filed with the police, contacting nearest relative or legal authority. • Welcoming guest within the following guidelines: Visitors are to be entertained in areas and at times designated by the house; residents are responsible for their guests conduct and entertainment; guests are expected to comply with house expectations in the community living setting; children under the age of 18 will be allowed to visit only when staff is present. • Agreeing that staff may enter my bedroom without prior permission if there is any reason to believe that there are drugs, alcohol, weapons or guest in the room. • Safekeeping and prompt return of all linens and keys issued to me. • Assuming financial responsibility for lost or damage “A Place To Stay” property at a replacement value to be established by the Executive Director of Catholic Charities in conjunction with the Service Navigator. • Agreeing to give (2) weeks written notice of my intent to leave the apartment if it is before the 3 months.

Staff Responsibilities: To support your stay at our residential program, the staff agrees:

1. To provide you with the following services without regard to your sex, race religion, national origin, sexual preference and mental, emotional or physical condition unless such a condition is a restriction of admission or continued stay.

a. Training in activities of daily living b. Admission and discharge planning c. Case management d. Assistance with community resources e. Crisis management (dealing with difficult situations through counseling or other appropriate interventions) f. Follow up services upon discharge g. Room and board, with the exception of the resident paying 30% if capable h. Development of effective, appropriate behaviors

To assist you in: i. Identifying and defining your needs j. Developing an individualized rehabilitation (service) plan k. Identifying appropriate agencies and services to meet your needs l. Recommending and / or referring and coordinating services m. Identifying and clarifying your satisfaction and dissatisfaction about the services you are receiving and helping you to find appropriate methods to express your views

2. To provide you with a safe and supportive living environment.

Consequences for not following expectations: Our residential program’s policies and procedures address resident non-compliance and are designed to support a positive response to set goals. Our policies and procedures specify standards and expectations for resident behavior, and any consequences of non-compliance, including behavior which may result in termination of your stay in our apartment. We will address non-compliance with timely and appropriate incremental interventions designed to assist residents in responding positively toward their goals. Such incremental interventions shall be incorporated in the resident’s service plan, be time- limited, and be documented in the resident record.

Catholic Charities of Tompkins/Tioga Resident Rights Agreement Our program posts copies of “Resident Rights and Responsibilities” in the living room of the apartment and in resident handbooks which are received on admission to the Supportive House. Resident rights and responsibilities are reviewed upon admission and orientation to the program. Residents receive personal copies of both for their records. Each resident has the following rights: (1) to receive services that are responsive to individual needs in accordance with your personal goals

(2) to receive services from provider staff who are competent, respectful of residents dignity and personal integrity.

(3) to receive services in a safe, sanitary, and free from the presence of alcohol or other drugs of abuse.

(4) to know the name, position, and function of any person providing assistance to the residents, and to communicate with the provider director and Executive Director.

(5) to receive information concerning residents goals and objectives.

(6) to receive information about provider services available on site or through referral, and how to access such services.

(7) to receive a prompt and reasonable response to requests for provider services , or a stated future time to receive such services in accordance with an individual service plan.

(8) to know the standards that apply to his or her conduct, to receive timely warnings for conduct that could lead to discharge and to receive incremental interventions for non-compliance with service plans.

(9) to receive in writing the reasons of a recommendation of discharge.

(10) to examine and receive an explanation of provider bills, charges, and payments, regardless of payment source.

(11) to be free from physical, verbal or mental abuse.

(12) to be treated by provider staff who are free from alcohol or drug abuse.

(13) to be free from any staff or residents coercion, undue influence, intimate relationships, and personal financial transactions.

(14) to be free from performing labor or personal services solely for provider or staff benefit, that are not consistent with service goals, and to receive compensation for any labor or employment service in accord with applicable state and federal law.

(15) the following rights apply to residents who live in an residential setting:

(i) to practice religion

(ii) to communicate with outside persons in accord with the individualized service plan.

(iii) to freely communicate with the Office, public officials, clergy and attorneys.

(iv) to receive visitors at reasonable times in relative privacy in accord with the procedures.

(v) to have a reasonable degree of privacy in living quarters and a reasonable amount of safe personal storage space.

(vi) to retain ownership of personal belonging.