Marcus Clements Head of Consumer Policy Rail Markets and Economics Email: 08 March 2021 Julian Drury Managing Director c2c By Email Dear Julian, Approval of Trenitalia c2c Limited’s (c2c’s) Accessible Travel Policy (Condition 5 of the Station Licence and GB Statement of National Regulatory Conditions: Passenger) Thank you for submitting c2c’s revised Accessible Travel Policy (ATP) for approval. We have reviewed the ATP against the September 2020 “Accessible Travel Policy Guidance for Train and Station Operators” (the guidance). I can confirm that c2c’s ATP now meets the requirements of Condition 5 of its station licence and GB Statement of National Regulatory Conditions: Passenger (SNRP). When I last wrote to you on 27 August 2020, confirming the approval of your previous ATP, I asked for further details of c2c’s disability awareness training package, and updates on progress towards meeting WCAG standards for website accessibility. This information has now been provided. I shall be grateful for ongoing updates on these two issues during the ATP Quarterly meetings we plan to hold throughout 2021. I also referred to the provision of assistance at stations where ticket office hours were reduced. We will continue to keep the provision of unbooked assistance under review to ensure that, when passenger numbers increase, waiting times remain within reasonable parameters. Please provide a branded version of all ATP documents by 5 April 2021. A copy of the approved ATP will then be published on our website along with a copy of this letter. As you are aware, ATPs must be reviewed by operators on an annual basis. Please submit an updated ATP for ORR review by 31 December 2021. Page 1 of 2 1772246 Yours sincerely, Marcus Clements Page 2 of 2 1772246 Accessible Travel Policy c2c-online.co.uk Contents Welcome to the c2c Accessible Travel Policy 4 Railcards and discounts 24-25 Commitments to providing assistance 4-13 - Disabled Persons Railcard Booking and providing assistance to customers - Senior Railcard - Our assistance team - If you are visually impaired - Passenger Assist system - If you remain in your wheelchair for a rail journey - Ways to book assistance for your journey Ticket machines 25-26 - Booking notice periods – using the c2c route Ticket gates 26 - Travelling with multiple train operators and Purchase of advance tickets 26 connections Booking assistance when purchasing tickets 26 - Turn up and go Rail replacement services and alternative 26-28 - Ramps accessible transport - Changes in arrangements Wheelchairs and mobility scooters 28-29 - Assistance with onward travel – buses and taxis Delays and disruption to facilities 29-31 - Further information regarding onward travel Emergency procedures 31-33 Station facilities and services 13-15 Station facilities 33-34 - Alterations to facilities - Left luggage - Assistance with luggage - Disabled parking - Seats on trains - Third party provided facilities - Assistance dogs - Replacement facilities - Passenger information and promotion of assisted - Station entrances travel Redress and compensation: Passenger Assist – 35 Our Accessible Travel Policy leaflet for 16-17 what to do if our assistance fails customers – Making Rail Accessible Strategy and management 36-37 Stations and trains accessibility information 18 - Strategy Station accessibility information 18 Improving access to c2c services 37-38 Train accessibility information 18 Management arrangements 38-39 Passenger journey information 19 Monitoring and evaluation 39-40 Train departures and arrivals information 19 Access improvements 40 Stations – aural and visual information 19 Trains 40 Trains – aural and visual information 20 Stations 40-41 Connections and wayfinding 20-21 Working with disabled passengers, local 41-43 Service Information 21-22 communities and local authorities - National Rail contact details Staff training 44-46 Website 22-23 Ticketing and fares 23-24 2 3 Welcome to the c2c Accessible Travel Policy. This policy assistance. This system is called Passenger Assist and document is designed to complement our customer allows you to book assistance for your entire journey, no leaflet which is called, ‘Making Rail Accessible’. The matter which rail company you are travelling with. customer leaflet is available at all staffed stations as We are committed to providing the resources needed to well as on our website use, maintain and improve this service. We will provide c2c-online.co.uk/help-feedback/travel-assistance/ sufficient resources to maintain the system, enhance This document sets out our policies and approach to performance and fulfil our legal requirements in relation providing assistance for customers with visible and to assisting disabled customers. non-visible disabilities. This includes the provision Through Passenger Assist you can book assistance: of information throughout the journey. Below are examples of customers that may find this document • For your entire rail journey, even if it involves other helpful: train operators • Customers with visual or auditory impairments or • To help you on and off trains, whether you need a learning disabilities; ramp, or just a helping hand • those whose mobility is impaired as a result of • To meet you when you arrive at the station temporary or long-term medical conditions; • To help you buy a ticket • those with non-visible disabilities which may not be • To guide you through the station and to your train immediately apparent to others; • To help with your luggage • older people; We know that everyone’s individual needs are different, • those accompanying disabled children in pushchairs so please contact us to discuss your requirements and or wheelchairs; we will let you know what we can do to help. • disabled customers requiring assistance with luggage. We will work with other train companies and station In this document we provide information to help you operators to an agreed Rail Industry process. This understand how we plan to meet your expectations will ensure that if your journey involves a change or when you are using our services. We will explain how to connection onto other operators’ services, assistance find details of the assistance, facilities and information can be booked through our team as one point of you will need to help you to plan your journey. contact. The Rail Industry shares the same system to ensure that all train operators have sight of all bookings Commitments to providing assistance and relevant journey legs. Booking and providing assistance to customers The team will check the station accessibility information, Our assistance team which will also be available to view on the National Rail Enquiries station web pages at www.nationalrail.co.uk/ You can book assistance on our services and those of stations, as well as advice on connecting modes of other train operating companies at our station ticket transport e.g. bus, tube and trams. offices, or by contacting our team, who are available 24 hours a day, seven days a week except Christmas Day. Our team will discuss your individual requirements at the time of booking. You will be provided with a Passenger Passenger Assist system Assist reference number and booking confirmation via All companies that make up the National Rail email (or post on request, if there is adequate time to network use a common booking system for passenger send this to you) which you will need to take with you 4 5 when travelling so that staff on stations and trains can Email: [email protected] identify your booking. Text Relay: To make a Text Relay call, dial 18001 While arranging assistance at the station we also offer followed by 03457 444 422 (this service is not you the facility to buy tickets for your journey. Once available on Christmas Day) you have completed your Passenger Assist booking Booking notice periods with us, if you do not want to buy your tickets at the station, you can also choose to purchase your tickets Using the c2c route online through our website which can be posted to you If you would like to book assistance for journeys (please allow five working days for delivery) or collected solely on the c2c route, this must be done at least from a self-service ticket machine. c2c has self-service four hours before you travel. Once your assistance ticket machines at all stations excluding West Ham has been booked with four hours notice, we will then (which is managed by Transport for London). Transport ensure that a member of staff is ready to meet you for London have their own ticket vending machines at at the station and assist you with your journey. West Ham station. If you are using c2c to travel to stations that are not At c2c there is a dedicated method of communicating managed by c2c, please be advised that the booking between stations that allows logging of contact to be notice period is up to 10pm the day before travelling made to ensure reliability of passenger assistance. This or 12 hours prior to travelling; whichever is the includes a dedicated telephone line for each station shorter time period. The stations that this includes to allow contact between one another. The station are Stratford and London Liverpool Street. will have a dedicated member of staff responsible for managing calls of this nature. c2c commits to following Our staff are trained to assist passengers with both the ORR handover protocol. visible and non-visible disabilities. At stations that are not staffed (predominantly evening Travelling with multiple train operators and time), mobile customer service teams are in place to connections provide passenger assistance. There are dedicated In line with the guidance provided by the Office contact numbers for the mobile customer service team of Rail and Road, from April 2020, all rail assisted members and this is managed by the control team. journeys on all train operating companies can be If a passenger assist request has failed or an incident booked up to 10pm the day before or 12 hours prior requires investigation, c2c has the capability to to travel; whichever is the shorter time period.