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Home , Thames Valley Police

Police Headquarters Chief John Campbell QPM Road OX5 2NX

Sam Andrews

Telephone: 101 Direct dial: 01865 542051 Email: [email protected]

Our ref: HQ/PA/004666/19 Your ref: 22 October 2019

Dear Sam Andrews,

I write in response to the above-referenced Freedom of Information Act (FOIA) request submitted on 10/10/2019. has now considered this request, which for clarity, has been repeated below:

Request Response

Dear Thames Valley Police, This request is being refused under Section 12(1) of the FOIA. I am writing to obtain documents and emails pertaining to the Shanaz Network. Section 12 of the FOIA allows that public authorities do not have to comply with A report (https://www.west- section 1(1) of the Act if the cost of midlands.police.uk/wmpe...) indicated that complying would exceed the appropriate Shanaz operated in the across the UK, limit. In accordance with the Freedom of and that a national guidance document Information Act, this letter represents a on Shanaz was created and distributed to Refusal Notice for this request. all police forces. This was a 'best practice' document. A previous request This information is not held in an easily (https://www.whatdotheyknow.com/reque retrievable format. In order to ascertain st/project_shanaz) indicated that persons what, if any, communication has been working on Shanaz used their own force's made with the company Shanaz Network computers and systems, and not a a large manual review would need to be centralised one. undertaken. There is no central method for searching all communications and Please send me a copy of this document, correspondence across the force. As and any documents related to the Shanaz such, all officers, staff and departmental network held on your computers. mailboxes would need to be contacted in order to see if, at any point, The article also indicated that regular communication with Shanaz Network has reports were sent regarding Shanaz. taken place. This will exceed the appropriate 18 hour time and £450 cost

www.thamesvalley.police.uk

Thames Valley Police John Campbell QPM

Please send me a copy of any reports limit. sent or received regarding the Shanaz Section 16:- Further advice & network. assistance Thames Valley Police cannot further advise how this information might be retrieved within the constraints.

Complaint Rights

If you are dissatisfied with the handling procedures or the decision made by Thames Valley Police, you can lodge a complaint with the force to have the decision reviewed within two months of the date of this response. Complaints should be made in writing to the FOI inbox; [email protected].

If, after lodging a complaint with Thames Valley Police, you are still unhappy with the outcome, you may make application to the Information Commissioner at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

If you require any further assistance, please do not hesitate to contact this office.

Yours sincerely

Sav Mahay Public Access Joint Information Management Unit