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Item 6 Establishing HISA at Orkney College ITEM 6 ORKNEY COLLEGE MANAGEMENT COUNCIL: 26 AUGUST 2015 ESTABLISHING THE HIGHLANDS AND ISLANDS STUDENTS’ ASSOCIATION AT ORKNEY COLLEGE UHI REPORT BY EXECUTIVE DIRECTOR OF EDUCATION, LEISURE AND HOUSING 1. PURPOSE OF REPORT 1.1 To consider adopting the Memorandum and Articles of Association of the new Highlands and Islands Students’ Association (HISA) and for the local structure of HISA at Orkney College UHI to be established. 2. RECOMMENDATIONS The Sub-committee is invited to note:- 2.1 that, in July 2013, a two year project, funded by the Scottish Funding Council’s Transformation Fund, commenced to develop a new framework for student representation for the University of the Highlands and Islands; 2.2 that, in June 2015, the Scottish Government launched a ‘Framework for the Development of Strong and Effective College Students’ Associations in Scotland’ intended to re-affirm its commitment to effective student representation and putting students at the centre of college life; 2.3 that, in early 2015, following consultation with staff and students, agreement was reached to progress with a ‘hybrid’ model whereby students at ten academic partners will be represented locally and regionally by a new students’ association and students at three academic partners, namely Inverness, Perth and Sabhal Mòr Ostaig, will continue to be represented locally by an existing students’ association but will also be represented regionally by the new students’ association; 2.4 that the new students’ association has been established as a Company Limited by Guarantee, known as the Highlands and Islands Students’ Association (HISA), and will represent all students in the region at further and higher education level; 2.5 that HISA will operate to a Memorandum and Articles of Association, attached as Appendix 1 to this report; and 2.6 the intention that a HISA Depute President (Orkney College) will be elected by the students of the College and be employed by HISA. It is recommended:- 2.7 that the Highlands and Islands Student Association (HISA) Memorandum and Articles of Association, be adopted for use in Orkney College UHI, to enable the elections for the Depute President to take place; and 2.8 that the places for the two student Observers of the College Management Council Sub-committee are allocated annually as follows:- 2.8.1 one Student Observer shall be the Depute President (Orkney College) of HISA; and 2.8.2 a second Student Observer nominated and elected by the student Course Representatives. 3. POLICY ASPECTS 3.1 In terms of the Council Plan 2013-18, the activities undertaken by the Highlands and Islands Student Association, operating at Orkney College UHI will assist in promoting the following values:- 3.1.1 promoting equality and fairness – to encourage services to provide equal opportunities for everyone; and 3.1.2 working to provide better services – to improve the planning and delivery of services. 4. INTRODUCTION 4.1 The Education Scotland Review of Orkney College in 2014 recognised that students engaged very well with staff, and through the ‘Student Representative’ model were able to effectively contribute to the development of courses and their own learning experience. Students have always been at the centre of decision making in Orkney College, however there has been an ongoing challenge to establish and maintain an effective student association in Orkney. A key limiting factor has always been the relatively small number of full-time students attending the College. This is a common challenge across the UHI academic partners, especially for the smaller institutions. 4.2 Nationally, student engagement has moved centre stage, both in terms of further and higher education. It is a Government priority to raise the profile of the ‘student voice’ and ensure that all colleges in Scotland have effective student engagement. As a result, colleges are reviewing the arrangements that they have in place for supporting student associations. In the case of the UHI partners, the colleges and Executive Office have committed to developing a Highlands and Islands Students Association (HISA) that is truly tertiary, embracing further and higher education students and which is the subject of this report. 4.3 In June 2015, the Scottish Government launched a ‘Framework for the Development of Strong and Effective College Students’ Associations in Scotland’. The Framework was developed by the Scottish Government in partnership with the Scottish Funding Council and National Union of Students Scotland and has been endorsed by Colleges Scotland. 2 4.4 The Framework re-affirms the Scottish Government’s commitment to effective student representation and putting students at the centre. The Framework refers to two interdependent factors which are key to developing and sustaining effective students’ associations. The first is a culture within the college which actively values, supports and encourages the students’ association to develop and deliver its autonomous, representative role. Five principles that underpin all the development and work of students’ association are articulated through the following words:- 4.4.1 autonomous; 4.4.2 partnered; 4.4.3 accountable; 4.4.4 representative; and 4.4.5 sustainable. 4.5 The second factor is described as ‘a scaffolding of resources, working structures, processes and procedures which govern the students’ association and ensure it is able to deliver its responsibilities’. The Framework refers to five areas of development that colleges and students’ associations will need to work together to put in place. The five themes are:- 4.5.1 shaping the life and work of the college; 4.5.2 governance and democracy; 4.5.3 aware and active students; 4.5.4 sustainable resources; and 4.5.5 value and impact. 4.6 Prior to the launch of the new Framework, a letter was sent to Principals and Chairs of colleges across Scotland from the Scottish Funding Council. The letter states that students’ associations remain a priority and that the guidance for Outcome Agreements for academic year 2015-16 will make links with the Framework and work that colleges are doing to continually improve. 4.7 It is anticipated that there will be increasing scrutiny around implementation of the recommendations articulated in the Framework and, if more explicit linkages are incorporated within the guidance for Outcome Agreements, this is also likely to be reflected in future reviews conducted by Education Scotland. 4.8 The Framework is undoubtedly a key driver for change and, as such, the key principles and themes will be embedded within HISA from its inception. 5. BACKGROUND 5.1 In July 2013 a two year project, funded by the Scottish Funding Council’s Transformation Fund, commenced to develop a new framework for student representation for the University of the Highlands and Islands and its academic partners. The aim was to ensure compliance with all legislation pertaining to students’ associations and, very importantly, enable all students to appropriately influence governance at both a local and regional level and put the student voice at the heart of all decision making. 3 5.2 Three key strands of work were carried out by the ‘Student Representation Project’. Firstly, a mapping exercise was conducted to baseline student representation practices. Secondly, market research was undertaken to better understand students’ perceptions of, and priorities for, student representation. Thirdly, a review of good practice was undertaken within the university partnership and with colleges and universities across the UK and beyond. 5.3 The findings from these pieces of work were shared through workshops and presentations with staff and students and a student conference was hosted in early October 2014 to share options for a new framework. A consultation exercise with students and staff was subsequently undertaken on two of the options and, in early 2015, agreement was reached to progress with a ‘hybrid’ model whereby students at ten academic partners will be represented locally and regionally by the new students’ association and students at three academic partners (Inverness College UHI, Perth College UHI and Sabhal Mòr Ostaig UHI) will continue to be represented locally by an existing students’ association but will also be represented regionally by the new students’ association. 5.4 Over 1,000 students actively participated in the process to baseline current structures and to design the new Highlands and Islands Students’ Association. Over 800 students participated in the market research, the student conference, interviews and consultation sessions and over 200 students participated in presentations, workshops and working groups to inform the detailed design of HISA. 5.5 HISA is a tertiary students’ association and, as such, will represent the interests of both further and higher education students across the UHI partnership. 6. STRUCTURE OF THE HIGHLANDS AND ISLANDS STUDENTS’ ASSOCIATION (HISA) 6.1 HISA has been established as a Company Limited by Guarantee, will be registered as a charity with the Office of the Scottish Charity Regulator (OSCR) and will have a Board of Trustees with responsibility for the governance and financial management of the new students’ association. An insurance policy which covers employer liability, public liability and similar is in place and this policy also provides cover for clubs and societies affiliated with HISA. 6.2 Elections took place in April 2015 for three regional Principal Officers for HISA. The new President, Vice President (Further
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