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REPUBLIC OF ZAMBIA REPORT OF THE PUBLIC ACCOUNTS COMMITTEE ON THE REPORT OF THE AUDITOR GENERAL ON THE ACCOUNTS OF THE REPUBLIC FOR THE FINANCIAL YEAR ENDED 31ST DECEMBER, 2017 FOR THE THIRD SESSION OF THE TWELFTH NATIONAL ASSEMBLY Printed by the National Assembly of Zambia REPORT OF THE PUBLIC ACCOUNTS COMMITTEE ON THE REPORT OF THE AUDITOR GENERAL ON THE ACCOUNTS OF THE REPUBLIC FOR THE FINANCIAL YEAR ENDED 31ST DECEMBER, 2017 FOR THE THIRD SESSION OF THE TWELFTH NATIONAL ASSEMBLY TABLE OF CONTENTS PARAGRAPH PAGE 1. Membership of the Committee 1 2. Functions of the Committee 1 3. Meetings of the Committee 1 4. Procedure adopted by the Committee 1 PART I 5. Auditor General’s Comments and the Responses from the Secretary to the Treasury 2 PART II GENERAL REVENUE 6. Zambia Revenue Authority 20 7. Ministry of Transport and Communications – Road Transport and Safety Agency 25 8. Ministry of Works and Supply – National Road Fund Agency 29 9. Ministry of Home Affairs - Department of Immigration 34 10. Ministry of Transport and Communications – Zambia Information and Communication Technology Authority 35 11. Judiciary 38 12. Ministry of Lands and Natural Resources 41 13. Ministry of Transport and Communications 47 14. Ministry of Tourism and Arts 48 15. Ministry of Works and Supply 55 16. Ministry of Home Affairs - Zambia Police Service 56 EXPENDITURE 17. Ministry of Gender 58 18. Ministry of Home Affairs – Zambia Police Service 65 19. Ministry of Home Affairs 66 20. Ministry of Foreign Affairs 67 21. Ministry of Foreign Affairs – Mission Abroad – Tokyo 70 22. Ministry of Foreign Affairs – Mission Abroad – Windhoek 71 23. Ministry of Foreign Affairs – Mission Abroad – Brussels 75 24. Ministry of Foreign Affairs – Mission Abroad – Harare 76 25. Ministry of Foreign Affairs – Mission Abroad – Geneva 78 26. Ministry of Justice 79 27. Ministry of Finance 82 28. Ministry of Community Development and Social Services 86 29. Ministry of Community Development and Social Services 89 30. Ministry of Health 94 31. Ministry of Health 98 32. Ministry of Health 101 33. Ministry of Housing and Infrastructure Development 123 34. Ministry of Higher Education 125 35. Ministry of Tourism and Arts 133 36. Ministry of Defence – Headquarters 136 37. Ministry of Defence – Zambia Army 138 38. Ministry of Defence - Zambia Air Force 140 39. Ministry of Defence – Zambia National Service 141 40. Ministry of General Education 142 i 41. Ministry of General Education 153 42. Ministry of General Education 170 43. Ministry of General Education 175 44. Ministry of Lands and Natural Resources 180 45. Ministry of Fisheries and Livestock 181 46. Ministry of Fisheries and Livestock 187 47. Ministry of Agriculture 193 48. Ministry of Agriculture – 1377 - Farmer Input Support Programme (FISP) Electronic Voucher Pilot 196 49. Ministry of Agriculture 204 50. Ministry of Agriculture 209 51. Office of the President – Lusaka Province - General Administration 216 52. Office of the President – Lusaka Province - Planning Authority 222 53. Office of the President – Lusaka Province – Provincial Water Engineer’s Accounts 223 54. Office of the President – Lusaka Province - General Deposit Account 224 55. Office of the President – Copperbelt Province - General Deposit Account 225 56. Office of the President - Copperbelt Provincial – Infrastructure Development 231 57. Office of the President - Copperbelt Provincial - Personal Emoluments 232 58. Office of the President – Copperbelt Province - General Administration 237 59. Office of the President – Central Province - Personal Emoluments and General Administration 240 60. Office of the President – Northern Province - Recurrent Departmental Charges 243 61. Office of the President – Western Province - General Administration 245 62. Office of the President – Western Province - Poverty Reduction Programmes 250 63. Office of the President – Western Province - Personal Emoluments 255 64. Office of the President – North Western Province - General Administration 257 65. Office of the President – North Western Province – Personal Emoluments 258 66. Office of the President – Southern Province – General Administration 260 PART III 67. Report on the Verification Tours by the Public Accounts Committee to Central, Copperbelt, and Northern Provinces 264 68. Conclusion 276 Appendix I - List of National Assembly Officials 277 ii REPORT OF THE PUBLIC ACCOUNTS COMMITTEE ON THE REPORT OF THE AUDITOR GENERAL ON THE ACCOUNTS OF THE REPUBLIC FOR THE FINANCIAL YEAR ENDED 31ST DECEMBER, 2017, FOR THE THIRD SESSION OF THE TWELFTH NATIONAL ASSEMBLY Membership of the Committee 1. The Committee consisted of Mr H Kunda, MP (Chairperson); Ms B M Tambatamba, MP (Vice Chairperson); Mr M Mbulakulima, MP; Mr C Mweetwa, MP; Mr T J Kasonso, MP; Mr K Simbao, MP; Ms D Mwape, MP; Mr M C Munkonge, MP; Mr V Lumayi, MP; and Mr A K Mukosa, MP. The Honourable Mr Speaker National Assembly Parliament Buildings LUSAKA Sir, The Committee has the honour to present its Report on the Report of the Auditor General on the Accounts of the Republic for the Financial Year Ended 31st December, 2017 for the Third Session of the Twelfth National Assembly. Functions of Your Committee 2. The functions of the Committee are to examine the accounts showing the appropriation of sums granted by the National Assembly to meet the public expenditure, the Report of the Auditor General on the accounts and such other accounts. Meetings of Your Committee 3. The Committee held thirty three meetings to consider the Report of the Auditor General on the Accounts of the Republic for the Financial Year Ended 31st December, 2017. Procedure adopted by Your Committee 4. With technical guidance from the Auditor General, the Accountant General and the Controller of Internal Audits, the Committee considered both oral and written submissions from Controlling Officers of ministries and institutions that were cited in the Report of the Auditor General on the Accounts of the Republic for the Financial Year Ended 31st December, 2017. The Secretary to the Treasury was also requested to comment on the status of financial management in all the ministries and institutions cited in the Report. This Report contains the observations and recommendations of the Committee structured in five parts. Part I of the Report deals with the Auditor General’s comments and the response from the Secretary to the Treasury; Part II captures the responses from Controlling Officers on the individual audit queries; Part III contains finding from the Committee’s Local tour; Part IV deals with the comments by the Secretary to the Treasury on the recommendations of the Public Accounts Committee which have been implemented or partially implemented. 1 PART I PARAGRAPH 1 – Introduction AUDITOR GENERAL’S COMMENTS AND THE RESPONSES FROM THE SECRETARY TO THE TREASURY 5. The Auditor General’s Report on the Accounts of the Republic for the Financial Year Ended 31st December, 2017 was produced in accordance with Article 250 of the Constitution of Zambia (Amendment) Act, No. 2 of 2016 and was submitted to the President and the National Assembly in accordance with the provisions of Article 212 of the Constitution. Audit of Public Accounts i. According to Article 211 (2) of the Constitution, the Auditor General is required to examine the Financial Report on the Accounts of the Republic and express an opinion on the Report. ii. Article 212 requires the Auditor General to, not later than nine months after the end of a Financial Year, submit an Audit Report to the President and the National Assembly, on the Accounts of the Republic audited in respect of the preceding Financial Year. iii. Article 250 (1) (a) to (d) mandates the Auditor General to audit the following: a. the accounts of State organs, State Institutions, Provincial Administration, Local Authorities and Institutions financed from Public funds; b. the accounts that relate to the stocks, shares and stores of the Government; c. financial and Value for Money audits, including Forensic Audits and any other type of audit, in respect of a project that involves the use of Public funds; and d. ascertain that money appropriated by Parliament or raised by the Government and disbursed – has been applied for the purpose for which it was appropriated or raised; was expended in conformity with the authority that governs it; and was expended economically, efficiently and effectively. iv. The Public Finance Act, No. 15 of 2004 under Section 44 requires the Auditor General to audit the accounts of any Statutory Corporation. The Act confers on him authority to have access to all the books, records, returns, reports and other documents relating to the accounts of any Statutory Corporation, Government department or institution under audit examination or inspection. Further, the Act authorises him to have access at any reasonable time of the day to the premises of any statutory corporation, Government department or institution under audit examination or inspection. The Act also authorises him to call for any relevant information from persons responsible for the financial administration of any statutory corporation, Government department or institution under audit examination or inspection. v. The Public Audit Act, No. 13 of 1994 requires the Auditor General to carry out audits, express an opinion and report on the accounts of the Republic of Zambia as stipulated in the Constitution of the Republic of Zambia and the Public Finance Act, No. 15 of 2004. 2 Treasury Response The Secretary to the Treasury submitted that the matter was noted. The Auditor General undertook the audit of Government accounts for the Financial Year Ended 31st December, 2017 and expressed an opinion on those accounts in accordance with the Constitution of the Republic of Zambia and the Public Finance Act, No. 15 of 2004. Committee’s Observations and Recommendations The Committee notes an improvement in the tabling of the Audit Report. The Committee is happy that the Report was tabled by 16th October, 2018. The Committee, however, urges that subsequent Audit Reports be submitted to the National Assembly by the end of September in line with the provisions of Article 212 of the Constitution of Zambia.
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