Short-term Contract
Executive Event Producer for Radio Academy Festival 2020 (virtual edition)
The Radio Academy (RA) are seeking to recruit an individual on a freelance fixed term basis as an executive event producer for their annual national conference ‘The Radio Academy Festival’ (RF), taking place online in November 2020.
Role Radio Academy Festival Executive Event Producer
Reports to Radio Academy Festival Chair (a RA Trustee)
Location Virtual
Fee Fixed fee of £5,000
Contract Period 14th September 2020 – November 2020. Approximately 20 days’ work (over 10 weeks), including a week after the event to round and wrap up. Must be available for the entire event duration (see below for further details)
Application deadline 5pm on Tuesday 1st September
Interview Date Tuesday 8th September
Application Details Please send CV and cover letter no longer than 2 sides of A4 outlining what your vision for this year’s virtual RF is. Don’t hold back – what should we do and how should we do it. Please also outline your skills and experience that make you suitable for this role. Applications must be emailed to [email protected] to arrive by 5pm on Tuesday 1st September 2020. In your cover letter please indicate your availability for a virtual interview via video conference platform Zoom on Tuesday 8th September.
About the Role In November 2020, the Radio Academy’s annual festival will take place online for members of the Academy. Working with our technical provider/headline sponsor In:Quality, the successful applicant will devise and execute the RF with the Chair of the RF.
The aims of the event will be to:
Share stories and experiences around a central theme through panels and keynote session Provide key communication’s moments for the RA to exploit in the press Continue to build on decades of creative RF with something that the membership will remember for years to come Show that creativity cannot be restricted by the fact we are an online event for 2020
We are looking for an executive event producer to create and execute the smooth development and delivery of the event. You will report to the Chair of the Radio Festival 2020 (a RA trustee).
Responsibilities include;
To create and project manage RF, overseeing all aspects of its facilitation and delivery To lead and work with the RA to immediately recruit a Technical co-ordinator, a Social Media Producer and Intern. To manage communication with and be the main point of contact for speakers and attendees To oversee, coordinate and work with the RA designated comms team to deliver opportunities for external consumption To work with the Technical Provider (also our headline sponsor In:Quailty) to manage the live streaming of the event, and working with the Technical Co-ordinator and design aspects with our designated designer To manage the administration of the ticketing To liaise with the broader but small RF event steering group on the development of the event To report to the Chair on a regular basis on the progress of the project, highlighting any significant areas To manage the budgeting, cashflow and any appropriate contracting for the project To support the Chair in securing and working with commercial partners To recruit and manage any additional support as required for the event - ie volunteer/admin support To actively work to ensure diverse representation throughout the Radio Festival to fully reflect our society To provide a full report back to the Chair and/or Trustees after the event
We are looking for an event producer with the following skills and experience;
A strong track record in delivering projects and large-scale events at a Senior Producer level within the audio industry Proven track record of an organised and methodical approach to work, combining attention to detail, excellent administrative skills and an ability to meet deadlines Demonstrable experience of creative event management and social media. Experience of live streaming desirable. Confident and articulate, with excellent written and oral skills An ability to work as a member of a small team and to be flexible according to current priorities Familiarity with the UK arts sector Demonstrable experience of working with a range of external partners including senior level stakeholders Demonstrable experience of coordinating and managing event teams A clear knowledge of the radio and audio industry and the people within (in-front of and behind the microphone).
About The Radio Academy Festival
The Radio Academy Festival is one of three core events belonging to the charity The Radio Academy and has been for decades. Created annually for those who work in the radio and audio industry to share and learn through a series of creative sessions across an entire day, the RF is usually held in a large space (most recently the British Library in London) from early in the morning to the evening, with multiple moments for people from right across the industry to network between exceptional sessions.
Generally held together by a theme, the sessions vary from single person keynotes to multiple person panels. In the past we’ve welcomed those in front of the microphone such as Chris Evans, Zoe Ball, Greg James and Vanessa Feltz, along with audio business executives such as outgoing BBC DG Tony Hall, Network controllers and commissioners, commercial radio trailblazers and those from audio platforms such as Spotify, AudioBoom and BBC Sounds. HM Government’s DCMS see the RF as an opportunity to announce new initiatives. The RF is always creative in its approach and is never afraid to break the mould.
For 2020 the RF in its traditional form has had to be cancelled due to the Covid-19 health crisis, but now lockdown has lifted and the world has started to return to a New Normal, the RA wants to create an online festival in Q3 2020. This should utilise technology from our main sponsor In:Quality – the company that provides high quality AV over IP that has been a life saver for many in the audio business over the crisis, but also take into account Zoom and other domestic platforms to help deliver a quality and robust Festival.