TOWN OF NORMAL CITY HALL NORMAL, ILLINOIS PHONE: 454-2444
PROPOSED AGENDA FOR TOWN COUNCIL MEETING April 18, 2011 7:00 p.m.
6:50 p.m. Special Meeting of the Normal Local Liquor Commission 7:00 p.m. Public Hearing Pertaining to a Request Submitted by Comcast for an Increase in Rates for Basic Cable Services and for Cable Equipment and Installation
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. OMNIBUS VOTE AGENDA (All items under the Omnibus Vote Agenda are considered to be routine in nature and will be enacted by one motion. There will be no separate discussions of these items unless a Council Member so requests, in which event, the item will be removed from the Omnibus Vote Agenda and considered as the first item after approval of the Omnibus Vote Agenda.)
A. Approval of the Minutes of the Regular Meeting of April 4, 2011
B. Approval of Town of Normal Expenditures for Payment as of April 13, 2011
C. Motion to Waive the Formal Bid Process and Approve the Purchase from Evergreen FS Inc. for Diesel Fuel in the Amount of $317,948
D. Motion to Waive the Formal Bidding Process and Purchase Turf Maintenance Equipment through the Iowa Department of Transportation’s Purchasing Program for a Total Cost of $277,087.87
E. Motion to Waive the Formal Bidding Process and Accept a Quote in the Amount of $20,848 from Frontier Communications for the Maintenance of the Phone System
F. Resolution Executing an Agreement with Boss Display Corporation for the Construction and Installation of a New Water Table Exhibit at the Children’s Discovery Museum in the Amount of $85,000
G. Resolution Approving an Agreement with CivicPlus for Website Redesign Services Associated with www.normal.org and Various Sub-sites
H. Resolution Authorizing the Execution of an Agreement with the Illinois Department of Transportation for the Use of Federal Transportation Enhancement Funds in the Amount of $112,000 for the Gateway Plaza Construction Project
I. Ordinance Regulating Comcast Basic Cable Rates and Cable Equipment and Installation Rates
5. ITEMS REMOVED FROM OMNIBUS VOTE AGENDA
GENERAL ORDERS
6. Resolution Conditionally and Partially Approving the Final Plat of The Lodge on Willow Subdivision by Expedited Process (Northeast Corner of School and Willow)
7. Resolution to Accept Bids and Award a Contract to Rowe Construction Company for the Uptown Precast Concrete Planter (Bump-Out) Removal Project in the Amount of $72,847.83
8. Resolution Adopting a Public Comment Policy in Accordance with the State of Illinois Open Meetings Act
9. Ordinance Amending Sections 17.2-1 and 17.9-3 of the Municipal Code of the Town of Normal Regarding Disruption of Public Meetings
NEW BUSINESS
10. Presentation by Uptown Development Director, Wayne Aldrich and City Engineer, Gene Brown, on the High Speed Rail Construction Project Planned to Begin in May of 2011
CONCERNS
ADJOURNMENT
TOWN COUNCIL ACTION REPORT
April 14, 2011
A Public Hearing Pertaining to a Request Submitted By Comcast for an Increase in Rates for Basic Cable Services and for Cable Equipment and Installation
PREPARED BY: Mark R. Peterson, City Manager
BUDGET IMPACT: N.A.
STAFF RECOMMENDATION: That the Public Hearing be Convened
BACKGROUND
The Federal Government allows municipalities a limited role in regulating the rates charged by cable television companies. The 1992 Cable Television Protection and Competition Act permits cities to regulate rates charged for basic tier cable services and certain equipment and installation charges. This limited ability to regulate is further restricted by a federal mandate that “reasonable rate” is established by the Federal Communication Commission are presumptively authorized.
DISCUSSION/ANALYSIS
Comcast has filed a request with the Town and the FCC to adjust the rates for basic tier cable services, equipment and installation. Their proposal calls for a maximum rate for basic cable services of $17.74 per month. This proposal represents an increase of $1.04 (6.22 per cent) over the previous maximum rate of $16.70. The basic tier cable service consists of 23 channels. Currently, Comcast charges local customers $15.99 for monthly basic service. In accordance with FCC regulations, the proposed basic cable service rate adjustment complies with the FCC “reasonable test.” Comcast is not proposing an increase at this time for equipment and installation charges.
In accordance with federal law, it is appropriate that the Town Council convene a Public Hearing allowing members of the general public to comment on the proposed Comcast rate adjustment, before taking any action on this item. Included on your regular Agenda, under the omnibus vote agenda, is a proposed Ordinance to approve the proposed Comcast rate increases. However, before taking that action it would be appropriate for you to convene the required Public Hearing and to received public comment on this issue.
Omnibus Vote
MINUTES OF THE REGULAR MEETING OF THE NORMAL TOWN COUNCIL HELD IN THE COUNCIL CHAMBERS, NORMAL CITY HALL, 100 EAST PHOENIX AVENUE, NORMAL, MCLEAN COUNTY, ILLINOIS – MONDAY, APRIL 4, 2011.
1. CALL TO ORDER:
Mayor Chris Koos called the Regular Meeting of the Normal Town Council to order at 7:00 p.m., Monday, April 4, 2011.
2. ROLL CALL:
The Clerk called the roll with the following persons physically PRESENT: Mayor Chris Koos and Councilmembers Sonja Reece, Adam Nielsen, Chuck Scott, and Cheryl Gaines. Also present were City Manager Mark Peterson, Deputy City Manager Pamela Reece, Corporation Counsel Steve Mahrt, and Town Clerk Wendy Briggs. ABSENT: Councilmembers Jeff Fritzen and Jason Chambers.
3. PLEDGE OF ALLEGIANCE:
Mayor Koos led the Pledge of Allegiance to the Flag.
4. OMNIBUS VOTE AGENDA:
Mayor Koos excused himself from voting on any bills he incurred while performing his Mayoral duties. Councilmember Reece excused herself from voting on any bills submitted by Advocate BroMenn Healthcare or any bills she may have incurred while performing Council duties.
No items were removed from the Omnibus Vote Agenda.
MOTION:
Councilmember Nielsen moved, seconded by Councilmember Scott, the Council Approve the Omnibus Vote Agenda.
AYES: Reece, Nielsen, Scott, Gaines, Koos. NAYS: None. ABSENT: Fritzen, Chambers. Motion declared carried.
A. APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF MARCH 21, 2011: Omnibus Vote.
B. APPROVAL OF TOWN OF NORMAL EXPENDITURES FOR PAYMENT AS OF MARCH 30, 2011: Omnibus Vote.
C. ORDINANCE CONDITIONALLY VACATING A PORTION OF IRVING STREET: Ordinance No. 5378: Omnibus Vote.
COUNCIL MINUTES -2- APRIL 4, 2011
D. ORDINANCE AUTHORIZING THE ABATEMENT OF 2010A PROPERTY TAXES FOR DEBT SERVICE: Ordinance No. 5379: Omnibus Vote.
5. ITEMS REMOVED FROM OMNIBUS VOTE AGENDA:
There were none.
Mayor Koos acknowledged State Representative Dan Brady was present at the Council meeting.
GENERAL ORDERS:
6. RESOLUTION CONDITIONALLY APPROVING AN AMENDED SITE PLAN FOR THE ADDITION OF AN ELECTRONIC SIGN AT THE CORNBELTERS STADIUM (1000 W. RAAB ROAD): Resolution No. 4606:
MOTION:
Councilmember Reece moved, seconded by Councilmember Nielsen, the Council Adopt a Resolution Conditionally Approving an Amended Site Plan for the Addition of an Electronic Sign at the Cornbelters Stadium (1000 W. Raab Road).
Mr. Alex Totura, 1000 W. Raab Road, Normal, Illinois, gave a brief presentation on the request for a variance for sign size for a proposed electronic sign at the CornBelters Stadium. Mr. Totura indicated the uniqueness of the circumstances for the proposed sign and responded to questions from Council.
Councilmembers Scott and Reece posed questions for clarification purposes concerning the size of lettering on signs, which questions were responded to by Mr. Totura and Town Planner Mercy Davison. Ms. Davison further stated the Illinois Department of Transportation had certain regulations that needed to be followed pertaining to interstate signs.
Mayor Koos read a letter from Councilmember Fritzen, explaining Councilmember Fritzen’s absence from the meeting and his views in support of the increased sign size variation. Councilmember Nielsen indicated he agreed with Councilmember Fritzen’s comments supporting the increased sign size, further indicating the sign would add greatly to the attendance at the facility.
Councilmember Gaines posed questions pertaining to the electronic messages on the sign. Mr. Totura indicated the sign would comply with the Illinois Department of Transportation standards for display signs. Councilmember Scott posed questions for clarification concerning the size of the lettering, which questions were responded to by Mr. Totura.
City Manager Mark Peterson commented the current highway signs directing people to the Corn Crib would remain, further commenting that Representative Brady had been instrumental in getting these directional signs installed.
COUNCIL MINUTES -3- APRIL 4, 2011
Councilmembers Reece and Nielsen withdrew their Motion and Second, respectively, and restated the Motion.
RESTATED MOTION:
Councilmember Reece moved, seconded by Councilmember Nielsen, the Council Adopt a Resolution Conditionally Approving an Amended Site Plan for the Addition of an Electric Sign at the CornBelters Stadium (1000 W. Raab Road), Including a Variation for the Size of the Sign Allowing the Size of the Sign to be Just Under 800 Square Feet.
AYES: Nielsen, Gaines, Reece, Koos. NAYS: Scott. ABSENT: Fritzen, Chambers. Motion declared carried.
NEW BUSINESS
There was none.
7. CONCERNS:
1. UPTOWN NORMAL ROUNDABOUT:
City Manager Mark Peterson announced a copy of an APWA national publication featuring the Uptown Normal Roundabout was provided to the Council for their information.
2. FOOL’S FEST:
Councilmember Reece thanked all Town departments involved in the preparation for the “Fool’s Fest” event at ISU. Mrs. Reece also thanked Illinois State University staff, as well as other agencies within the community, for working together to form a plan of action. Mrs. Reece further thanked the students of Illinois State University for acting responsibly during the weekend.
8. ADJOURNMENT:
There being no further business to come before the Council, Mayor Koos called for a Motion to Adjourn.
MOTION:
Councilmember Gaines moved, seconded by Councilmember Scott, the Regular Meeting of the Normal Town Council be Adjourned.
AYES: Scott, Gaines, Reece, Nielsen, Koos. NAYS: None. ABSENT: Fritzen, Chambers. Motion declared carried.
COUNCIL MINUTES -4- APRIL 4, 2011
Mayor Chris Koos adjourned the Regular Meeting of the Normal Town Council at 7:45 p.m., Monday, April 4, 2011.
Town of Normal Expenditures to be Approved for Payment as of: April 13, 2011 Page 1
Vendor Name Description Transaction Amount General Fund CITY OF BLOOMINGTON VEHICLE USE TAX $67,998.83 General Fund Total $67,998.83 General Fund Mayor & Council Administration Mclean Co. Mayor's Association ANNUAL DUES $175.00 National League of Cities ANNUAL DUES 2011 $3,813.00 CARDMEMBER SERVICE ONE VOICE EXPENSES(FRITZE $88.72 General Fund Mayor & Council Administration Total $4,076.72 General Fund Administration - City Mgr Boards & Commissions CITY OF BLOOMINGTON KING PROGRAM - ROOM AND E $568.84 General Fund Administration - City Mgr Boards & Commissions Total $568.84 General Fund Administration - City Mgr Uptown Project PANTAGRAPH UPTOWN ADS $450.00 CARDMEMBER SERVICE WEBINAR $75.00 GREAT PLAINS MEDIA UPTOWN ADS: WIBL, WZIM $500.00 COPY SHOP PRINT/MOUNT INFORMATIONAL $81.00 REGENT COMMUNICATIONS INC UPTOWN ADS $525.00 General Fund Administration - City Mgr Uptown Project Total $1,631.00 General Fund Administration - City Mgr City Manager POTBELLY SANDWICH WORKS CDM BOARD LUNCH $116.85 CARDMEMBER SERVICE FUEL FOR POOL CAR $16.25 CARDMEMBER SERVICE DOWNSTATE MEETING $79.10 CARDMEMBER SERVICE TRAVEL EXPENSES $601.49 CARDMEMBER SERVICE SEMINAR - GARIBAY $1,550.00 General Fund Administration - City Mgr City Manager Total $2,363.69 General Fund Administration - City Mgr General Expense Dept. B-N PUBLIC TRANSIT SYSTEM SUBSIDY FOR APRIL,2011 $23,890.63 T/N PETTY CASH-FINANCE DEPT RETIREMENT CARDS $11.97 ADVOCATE BROMENN MEDICAL CENTER WELLNESS PROGRAM - MAR $3,852.98 FARR ASSOCIATES ARCHITECTURE, INC MAIN ST FORM-BASED CODE $800.00 BROMENN COMMUNITY WELLNESS MARCH 2011 WELLNESS PROGR $567.44 UNITED WAY OF MCLEAN COUNTY KINDERGARTEN CALENDAR SPO $500.00 CARDMEMBER SERVICE MAIL ROUTE INFORMATION $75.00 CARDMEMBER SERVICE WELLNESS SUPPLIES $172.58 BUSINESS BUILDERS WEBSITE HOSTING:APR-JUNE $75.00 MUNICIPAL INS COOPERATIVE AGENCY FEB- DEDUCTIBLE $1,000.00 MUNICIPAL INS COOPERATIVE AGENCY FEB - DEDUCTIBLE $1,000.00 MUNICIPAL INS COOPERATIVE AGENCY FEB - DEDUCTIBLE $1,000.00 NORTHPOINT ELEMENTARY FT REFUND $30.00 BROMENN MEDICAL GROUP TB TEST $10.00 DARNALL PRINTING EVTOWN BUSINESS CARDS $393.00 COPY SHOP PRINT/MOUNT EVTOWN POSTER $81.00 Destihl Rest. & Brew Works REFUND SEC. PREM. LIC. FE $100.00 BUSINESS BUILDERS WEBSITE / LOGO $1,204.00 LEGEND FITNESS DUMBELLS- FITNESS ROOM $4,777.94 BUSINESS BUILDERS EVTOWN WEBSITE AND LOGO $875.00 General Fund Administration - City Mgr General Expense Dept. Total $40,416.54 General Fund Town Clerk Administration T/N PETTY CASH-FINANCE DEPT RECORDING FEES $154.00 T/N PETTY CASH-FINANCE DEPT EARLY VOTING STAFF LUNCH $49.77 General Fund Town Clerk Administration Total $203.77 General Fund Corporation Counsel Administration MCLEAN COUNTY BAR ASSOCIATION MAHRT/KARPLUS BAR LUNCH $30.00 General Fund Corporation Counsel Administration Total $30.00 General Fund Facility Management Administration U S MECHANICAL SERVICES ICE MACHINE SVC-THEATER $126.00 NICOR GAS AMTRAK $228.98 RANEY TERMITE CONTROL INC MONTHLY SVC- THEATER $36.50 BACON PLUMBING INSTALL FAUCET - NFD3 $75.00 Town of Normal Expenditures to be Approved for Payment as of: April 13, 2011 Page 2
Vendor Name Description Transaction Amount BILL'S KEY & LOCK SHOP RE-KEY CYLINDERS-PD $60.00 BILL'S KEY & LOCK SHOP VON DUPRIN DOGGING KIT $38.08 MILLER JANITOR SUPPLY BRWN TWLS,TISSUE-CDM/33NC $467.40 MILLER JANITOR SUPPLY ROLL TWL, CABINET,BOOT BR $239.21 CENTRAL SUPPLY CO HAND SOAP - CDM/TOW125 $81.00 MENARDS TAPCON HEX, PHILLIPS, PLS $21.39 MENARDS STAIN MATERIAL,SASH BRUSH $43.92 MENARDS TEXTURED 2X4, SHOP LT $104.79 MENARDS ELONG SEATS, PUTTY, $59.44 GETZ FIRE EQUIPMENT RESTOCK MEDICAL- PDMAILRM $91.05 GETZ FIRE EQUIPMENT RESTOCK MEDICAL- CHALL $43.95 ACE HARDWARE SUPPLIES - FAC MGMT $197.03 ACE HARDWARE SUPPLIES - FAC MGMT $83.45 ACE HARDWARE SUPPLIES - FAC MGMT $62.92 ACE HARDWARE SUPPLIES - FAC MGMT $49.90 ACE HARDWARE SUPPLIES - FAC MGMT $88.99 ACE HARDWARE SUPPLIES - FAC MGMT $65.67 ACE HARDWARE SUPPLIES - FAC MGMT $38.93 CONSOLIDATED PLASTICS CO INC PREMIER BRUSH DRY (PD) $393.66 LINDEN CONDO ASSOCIATION DUES - APRIL - JUNE2011 $2,100.00 WM MASTERS INC HVAC SVC- EVIDENCE RM $8,334.00 AMBASSADOR WINDOW CLEANING WINDOW SERVICE/ENG DEPT $120.00 MCLEAN COUNTY GLASS FRONT DOOR SERVICE-CDM $85.00 MENARDS BEST LIGHTING PRODUCTS $174.80 MENARDS REFLECTORS, 24"PAVERS $33.96 PRAIRIE SIGNS INC INSTALL DECALS-305 S LIND $75.00 CARDMEMBER SERVICE BIKE PUMP $38.99 CARDMEMBER SERVICE TOILET PARTS $63.44 General Fund Facility Management Administration Total $13,722.45 General Fund Finance Financial Services CARDMEMBER SERVICE IGFOA PUBLIC PENSION $95.00 CARDMEMBER SERVICE FLIGHT FOR GFOA CONFERENC $364.10 LOOMIS FARGO & CO APRIL SERVICE $415.68 General Fund Finance Financial Services Total $874.78 General Fund Purchasing Office Supply MIDLAND PAPER 20CS RECYCLED C/PAPER $768.80 QUILL CORPORATION PENS,MARKERS,FLOOR MAT $229.86 W M PUTNAM COMPANY LTR/LGL FILE STORAGE $68.38 W M PUTNAM COMPANY OFFICE SUPPLIES- C HALL $361.61 OFFICE DEPOT CREDIT PLAN CERTIFICATES $41.93 WALZ LABEL AND MAILING SYSTEMS 2ND INSTLMNT-FLDR/INSERTR $400.00 WALZ LABEL AND MAILING SYSTEMS 2ND INSTLMNT-FLDR/INSERTR $3,889.50 General Fund Purchasing Office Supply Total $5,760.08 General Fund Information Technology Administration GOVCONNECTION INC HP COLOR IMA $604.82 GOVCONNECTION INC HP COLOR INK CARTRIDGES $67.91 GOVCONNECTION INC HP BLK INK CARTRIDGES $55.16 ZELLER DIGITAL INNOVATIONS INC TOWER & ZDI LABOR $3,105.00 CDW GOVERNMENT INC REMOTE DESKTOP LICENSES $1,859.55 MNJ TECHNOLOGIES DIRECT INC TONER CARTRIDGE $198.00 KOOS, CHRIS MARCH PHONE REIMBURSEMENT $101.53 A5.COM LLC SVC#38 DTL#16764 $680.00 A5.COM LLC SVC#68 $1.00 A5.COM LLC SVC#38 DTL#27359 $470.00 HANSON INFORMATION SYSTEMS INC SVC 217 SVC 185 SVC 227 $2,551.50 PAETEC BUSINESS SERVICES ACCT 3317764 $272.04 ACCESSDATA CORPORATION FTK SFTWR/MAINT SUPPORT $840.00 ACOM SOLUTIONS INC ANNUAL SFTWR MAINT RENEWL $2,005.00 MCLEAN CO INFORMATION SERVICES ACCT T8880050 $219.35 Town of Normal Expenditures to be Approved for Payment as of: April 13, 2011 Page 3
Vendor Name Description Transaction Amount CARDMEMBER SERVICE SYMANTEC - SSL CERT $2,480.00 CARDMEMBER SERVICE IL GIS $50.00 CARDMEMBER SERVICE SAFARI - TRAINING MANUALS $472.89 CARDMEMBER SERVICE 2011 SUGA CONF-HITE $410.00 CARDMEMBER SERVICE ORBITZ - PLANE TIX $446.80 CARDMEMBER SERVICE ORBITZ - A&S RECORD LOCAT $15.00 CARDMEMBER SERVICE RIO HOTEL - SUGA CONF HIT $77.28 ACCLAIM CORP YRLY SUPPORT,SFTWR UPDATE $3,954.58 MNJ TECHNOLOGIES DIRECT INC HP TONERS $700.00 LEXIS NEXIS ACCT 1238G8 MARCH 2011 US $149.00 VERIZON SELECT SERVICES INC PW PHONE MOVE AND LABELIN $180.00 General Fund Information Technology Administration Total $21,966.41 General Fund Human Resources Administration ALLIED BENEFIT SYSTEMS 76 - FLEX PLAN $469.50 General Fund Human Resources Administration Total $469.50 General Fund Inspections Administration TROEMEL, GREG A WOOD RETIREMENT LUNCH $86.92 RED WING SHOE STORE SAFETY SHOES $119.00 CARDMEMBER SERVICE IL PHCC EXPO & EDU HILTON $142.80 CARDMEMBER SERVICE BICYCLE FEDERATION SUMMIT $25.00 CARDMEMBER SERVICE 6 CAR WASH CARDS $50 EA. $300.00 CARDMEMBER SERVICE LUNCH MTG. $29.66 CARDMEMBER SERVICE CAMERAS & ACCESSORIES $494.90 General Fund Inspections Administration Total $1,198.28 General Fund Police Administration PURITAN SPRINGS WATER SERVICE - FEB17 $7.00 MUNICIPAL ELECTRONICS INC REPL RANGE CNTRL,CERT $89.88 MENARDS COMPRESSION CONNECTORS $34.36 RAY O'HERRON CO INC UNIFORM PANTS - 3 $176.85 RAY O'HERRON CO INC WOOL PANTS - 1 $64.95 RAY O'HERRON CO INC PANTS - 3 $176.85 RAY O'HERRON CO INC PANTS - 1 $64.95 RAY O'HERRON CO INC SHIRTS - 2 $115.90 RAY O'HERRON CO INC MARIJUANA TEST KITS $51.46 RAY O'HERRON CO INC PANTS - 4 $196.00 RAY O'HERRON CO INC MAG POUCH $40.91 TMDE CALIBRATION LABS INC SERVICE/REPAIR - NPD $590.70 10-8 OUTFITTERS NAME PLATE, SERVING BARS $90.88 OFFICER MELISSA ZABUKOVEC ALTERATIONS - M ZABUKOVEC $88.00 SECTY OF STATE-MOTOR VEH DIV NEW VEHICLE REG. STICKERS $198.00 SECTY OF STATE-MOTOR VEH DIV RENEWAL STICKERS - (2) $198.00 IL CHAPTER IAAI 2011 MEMBERSHIP DUES - LU $15.00 IL ST POLICE BUREAU OF IDENT LIQUOR LICENSE CHECK $39.25 VERIZON WIRELESS SERVICE THRU 3/26 - KENT $68.33 Officer Jon Cleveland CASE DETAIL EXPENSES/VICE $68.60 RAY O'HERRON CO INC DRESS JACKETS & SHIRTS/PD $1,940.62 ORIGINAL SMITH PRINTING CO EARLY NOTIFICATION BROCHU $480.57 SUPREME RADIO COMMUNICATIONS RADIO MAINTENANCE/PARTS $96.73 TASER INTERNATIONAL TASER REPAIR/REPLACEMENT $809.95 KRUGER ANIMAL HOSPITAL K9 CARE $106.60 METCOM ANNUAL USER FEE- NPD/NFD $15,600.00 CJ'S CATERING PIZZA- BELCHER RETIREMNT $300.00 DARNALL PRINTING 1500 TOWED VEH REPORTS $299.50 PURITAN SPRINGS WATER SERVICE: 3/30-3/31 $36.25 MCLEAN CO SHERIFF'S DEPARTMENT CENTRAL BOOKING FEE-MAR $1,893.69 ISU-TELECOMMUNICATIONS AND ANTENNA RENTAL $180.00 General Fund Police Administration Total $24,119.78 General Fund Fire Prevention OFFICE DEPOT CREDIT PLAN FIRE RIBBONS $15.98 Town of Normal Expenditures to be Approved for Payment as of: April 13, 2011 Page 4
Vendor Name Description Transaction Amount MISC FIRE DEPT IFIA CONFERENCE $235.00 MATT SWANEY IFIA CONFERENCE MEALS $105.00 HEARTLAND PRINTING INSPECTION FORMS $980.22 CARDMEMBER SERVICE REGISTRATION/CONFERENCE F $1,550.00 General Fund Fire Prevention Total $2,886.20 General Fund Fire Foreign Fire Tax MARTIN BROTHERS MAINT-INV 957,956,55,867 $695.09 G&L TROPHIES AND GIFTS BEANIE DOGS- NFD $2,090.17 MARTIN BROTHERS REPLACEMENT MOWER- NFD#2 $3,386.00 STEVE MCLEESE PORTABLE BASKETBALL BACKB $376.54 General Fund Fire Foreign Fire Tax Total $6,547.80 General Fund Fire Administration MARTIN BROTHERS MAINT-INV 957,956,55,867 $164.51 SCBAS INC AIR BOTTLES $9,999.00 SCBAS INC HYDRO TESTS, KNOB $247.00 ADVOCATE BROMENN MEDICAL CENTER CPR CARDS $110.00 BOUND TREE MEDICAL LLC MISC MEDICAL SUPPIES $1,109.63 SUPREME RADIO COMMUNICATIONS RADIO SUPPLIES $512.92 ADVOCATE BROMENN MEDICAL CENTER PHARMACY CHARGES- NFD $247.55 MISC FIRE DEPT 2011 MEMBERSHIP FEES $75.00 ROBERT COLLINS FIRE INSTRUCTOR I - COLLI $250.00 HAWTHORN SUITES LODGING/THORNTON FD $301.88 ACCUMED BILLING INC ACCUMED MTHLY FEE/MAR 11 $9,185.79 GLOBAL EMERGENCY PRODUCTS INC REPAIRS TO E-10 $1,072.80 OSF MEDICAL GROUP MEDICAL SUPPLIES - NFD $159.38 ACE HARDWARE SUPPLIES - NFD $57.34 CHILDERS DOOR SERVICE REPAIRS - NFD HDQ $412.46 ROBERT COLLINS TURN OUT GEAR REPAIR $30.00 RODNEY WILLIAMS ADVANCE MEALS $115.00 ISAAC GERRIETS REIM MEALS $115.00 CHAD STENGEL ADVANCE MEALS $115.00 CARDMEMBER SERVICE POSTAGE/SHIPPING RETURNED $9.42 JAKE THORNTON REIM MEALS $115.00 AL BROWN HOTEL ACCOMMODATIONS $454.53 AL BROWN MEAL REIM $54.57 UNIVERSITY OF ILLINOIS TRAINING - THORNTON $725.00 T/N FIRE PENSION FUND PAYROLL SUMMARY $45.09 General Fund Fire Administration Total $25,683.87 General Fund Public Works Administration OFFICE DEPOT CREDIT PLAN PW FOLDERS $12.99 CARDMEMBER SERVICE ADRIANS CREDIT FOR SALES ($9.69) CARDMEMBER SERVICE ADRIANS WORK BOOTS ROBIN $134.69 CARDMEMBER SERVICE JUMERS CASINO & HOTEL ILC $158.20 CHILDERS DOOR SERVICE S/E DOOR- BROKEN SPRING $457.36 CHILDERS DOOR SERVICE DOOR SERVICE- 1301 WARRIN $471.06 General Fund Public Works Administration Total $1,224.61 General Fund Public Works Engineering ATHENS TECHNICAL SPECIALISTS INC CALIBRATION SERVICE $630.00 CITYBLUE TECHNOLOGIES LLC 4HOURS- TECH SVC, TRAVEL $965.00 CARDMEMBER SERVICE NSPE DUES, HERBST $249.00 CARDMEMBER SERVICE XOCHIMILCO,LUNCH,BROWN,BR $14.23 CARDMEMBER SERVICE IMSA DUES, HOPPER $60.00 CARDMEMBER SERVICE APWA ILL CHAPTER ANNUAL C $150.00 CARDMEMBER SERVICE BEST BUY,REFRIGERATOR,ENG $189.99 CARDMEMBER SERVICE LOWE'S,REFRIGERATOR,ENGIN $139.00 General Fund Public Works Engineering Total $2,397.22 General Fund Public Works Equipment Maintenance RM DISTRIBUTING CO INC VARIOUS FILTERS $12.28 MUTUAL WHEEL CO REAR AXLE SEALS-A25 $86.01 Town of Normal Expenditures to be Approved for Payment as of: April 13, 2011 Page 5
Vendor Name Description Transaction Amount DENNISON CORPORATION SOCKETS (S2) $8.92 MARTIN EQUIPMENT OF IL INC CY COVER, UPS $50.24 MARTIN EQUIPMENT OF IL INC REAR GLASS - S47 $430.00 PRAXAIR DISTRIBUTION INC OXYGEN-GAS TORCHES $57.20 NAPA AUTO PARTS NAPA EXT LIFE GAL $77.94 PRAIRIE ARCHWAY INT'L TRUCKS ENGINE REPAIR- S16 $201.85 MUTUAL WHEEL CO SWITCH $27.27 WAYNE-DALTON CORP COMOPERMISC, UPS CHGS $52.00 CENTRAL ILLINOIS TRUCKS INC AIR COMPRESSOR- UNIT15 $124.89 DON OWEN TIRE SERVICE 2 TIRES, BALANCE- A20 $529.00 WEST SIDE CLOTHING T-SHIRTS (PUB WKS) $40.50 MAAS RADIATOR RADIATOR REPAIRS-LEAF VAC $405.88 TEVOERT AUTO ELECTRIC CO STARTER (PW) $90.00 DON OWEN TIRE SERVICE TIRE REPAIR - RECYC TRLR $81.75 DON OWEN TIRE SERVICE TIRE REPAIR- S46 $150.00 KEY EQUIPMENT & SUPPLY CO ROCKER SWITCH, FREIGHT $26.06 CENTRAL ILLINOIS TRUCKS INC AIR COMPRESSOR SVC-UNIT15 $1,124.51 ALTORFER INC GENERATOR CHECKED/TESTED $379.00 JOPAC COMPANIES ADAPTERS $10.90 RM DISTRIBUTING CO INC CREDIT FOR BATTERY CORE ($66.00) CARQUEST AUTO PARTS OF BLM IL INC BATTERY, AIR FILTER $85.73 CARQUEST AUTO PARTS OF BLM IL INC CREDIT - CORE RETURN ($36.00) CARQUEST AUTO PARTS OF BLM IL INC AIR FILTER $8.24 General Fund Public Works Equipment Maintenance Total $3,958.17 General Fund Public Works Road & Bridge WHEELER LUMBER LLC LUMBER-CAMELBACK BRIDGE $19,880.00 FARNSWORTH GROUP BRIDGE INSPECTION-2009 $668.00 ALEXANDER LUMBER COMPANY 8" SCREWS-CAMELBK BRIDGE $2,309.00 General Fund Public Works Road & Bridge Total $22,857.00 General Fund Public Works Streets MIDWEST CONSTRUCTION RENTALS POST AUGER (FOR MAILBOX) $48.00 TRAFFIC SIGN STORE TRAFFIC SIGNS $4,464.00 TRAFFIC SIGN STORE YLW CHVRN SYMBOL, CONES $4,868.45 TRAFFIC SIGN STORE 60 POSTS, RUBBER CAPS $4,780.58 TRAFFIC SIGN STORE POST TOPS, SHIPPING $4,625.58 TRAFFIC SIGN STORE 70 POST TOPS $4,306.15 MATHIS KELLY CONSTRUCTION SILENCURE, POLY FILM $230.45 MCLEAN COUNTY ASPHALT COLD PATCH $545.30 MCLEAN COUNTY ASPHALT COLDMIX ASPHALT $153.90 BLOOMINGTON BTB DEGREASER $119.22 EVERGREEN FS INC. GRASS SEED - #4675440 $92.50 MENARDS TREATED LUMBER, SLEDGEHMR $53.64 MIDWEST CONSTRUCTION RENTALS POST AUGER $48.00 MIDWEST CONSTRUCTION RENTALS POST AUGER $24.00 WEAVER'S RENT-ALL TROWELING MACHINE $42.71 CLARK & BARLOW PITCH FORKS (BRUSH TRKS) $113.97 EMMETT-SCHARF ELECTRIC CO VAPOR TIGHT GLOBE $21.10 MENARDS TIRE STORAGE MATERIALS $1,013.26 LKM MOWING & LANDSCAPING ICEMELT- JDC/ MAR 5TH $237.50 Vicki L Buerkett MAX REIMBURSEMENT FOR MAI $35.00 Joyce Klein REIMBURSE FOR MAILBOX 205 $35.00 CARDMEMBER SERVICE HOME DEPOT POWER TOOLS $591.55 CARDMEMBER SERVICE CREDIT HOME DEPOT RETURN ($549.00) CARDMEMBER SERVICE CREDIT HOME DEPOT RETURN ($42.55) CARDMEMBER SERVICE CARY COMPANY STRAINERS 5 $94.38 DIAMOND VOGEL PAINT WHT PAINT, LACQTHIN, TIP $225.75 RED WING SHOE STORE BOOTS- ERIC MURPHY/PW $120.00 MCLEAN COUNTY CONCRETE CONCRETE- 1301 WARRINER $1,661.04 MCLEAN COUNTY ASPHALT COLD PATCH $572.85 Town of Normal Expenditures to be Approved for Payment as of: April 13, 2011 Page 6
Vendor Name Description Transaction Amount WEST SIDE CLOTHING CLOTHING,JACKET-PW $657.50 TRAFFIC SIGN STORE STREET NAME SIGNS $740.00 WEST SIDE CLOTHING JOSE MONTENEGRO - HOODED $63.00 KEVIN KEMPIN 209-A & 209-B S TOWANDA M $70.00 Jerry Cimarosti 2008 FOXWOOD MAILBOX REIM $35.00 CARDMEMBER SERVICE HOME DEPOT CREDIT FOR RET ($68.97) MATHIS KELLY CONSTRUCTION MESH SAFETY VESTS $33.04 MATHIS KELLY CONSTRUCTION 1/4" WEDGE ANCHORS $25.80 LAESCH ELECTRIC INC SIGNAL MAINT: MAR,2011 $2,504.98 ACE HARDWARE SUPPLIES - PUB WKS $25.24 Nicole Ragains 1056 MEADOW LARK MAILBOX $35.00 General Fund Public Works Streets Total $32,652.92 General Fund Public Works Waste Removal J & R USED TIRE SERVICE RECYCLE TIRES $122.50 AMERICAN PEST CONTROL PIGEON SVC- HOVEY,RECYC $170.00 PARKWAY AUTO LAUNDRY CAR WASH- RAMIREZ/PW $7.00 IL STATE UNIVERSITY LANDSCAPE/WASTE DISPOSAL $29,175.00 Tom Ramirez REIMBURSEMENT GARBAGE BAG $210.46 MILL CREEK TRUCKING INC MARCH HAULING SERVICE $3,168.00 CARDMEMBER SERVICE FARM & FLEET 2 PR JEANS T $79.98 CARDMEMBER SERVICE FARM & FLEET FLOOR MATS A $49.97 J & R USED TIRE SERVICE PASSENGER TIRE RECYCLE $55.00 ADS OF BLOOMINGTON MSW SERVICE - MARCH,2011 $44,738.79 PANTAGRAPH WASTE CARRIER, ST MAINT $580.52 General Fund Public Works Waste Removal Total $78,357.22 General Fund Parks & Recreation Golf Course CINTAS CORPORATION #396 TWLS/SUPPLIES - IRNWD $34.82 CINTAS CORPORATION #396 CARPET SVC, SUPPLIES-IRNW $34.82 ACE HARDWARE SUPPLIES - P/REC $57.63 ACE HARDWARE SUPPLIES - P/REC $5.96 AVANTI'S ITALIAN RESTAURANT MAR11 STATEMENT/MISC.SUPP $108.30 COMCAST OF CHICAGO INC INTERNET SVC:APR,2011 $89.00 General Fund Parks & Recreation Golf Course Total $330.53 General Fund Parks & Recreation Golf Course Maintenance CARDMEMBER SERVICE TRAINING FEES $130.00 CARDMEMBER SERVICE CIGCSA DUES $90.00 ACE HARDWARE SUPPLIES - P/REC $29.34 GETZ FIRE EQUIPMENT RESTOCK MEDICAL- IRNWDMNT $110.80 General Fund Parks & Recreation Golf Course Maintenance Total $360.14 General Fund Parks & Recreation Recreation/Teen Programs ILLINOIS CENTRAL SCHOOL BUS CHARTER SVC- MAR 25 $577.83 General Fund Parks & Recreation Recreation/Teen Programs Total $577.83 General Fund Parks & Recreation Recreation/Athletic Prog PERSONALIZED AWARDS LLC PLAQUES- 1ST/2ND PLACES $43.81 RIVERSTONE GROUP INC SAND- CHAMPION FIELD $1,940.66 RIVERSTONE GROUP INC SAND - CHAMPION FIELD $296.09 CARDMEMBER SERVICE SUPPLIES $8.58 General Fund Parks & Recreation Recreation/Athletic Prog Total $2,289.14 General Fund Parks & Recreation Rec.- Before/After School ILLINOIS CENTRAL SCHOOL BUS CHARTER SVC-3/21,22,23,24 $885.84 KRISTAL THOMAS ROLLER SKATING-REIMBURSE $260.00 CARDMEMBER SERVICE SUPPLIES $815.35 CARDMEMBER SERVICE TIMEOUT/SPRING BREAK PROG $245.12 CARDMEMBER SERVICE SPRING BREAK PROGRAMS $337.04 CARDMEMBER SERVICE SUPPLIES $25.88 CARDMEMBER SERVICE SPRING BREAK PROGRAM $145.00 SCHOOL SHOP AFTER SCHOOL SUPPLIES $51.45 AVANTI'S ITALIAN RESTAURANT MAR11 STATEMENT/MISC.SUPP $73.90 DENNY'S DOUGHNUTS & BAKERY MAR 2011 STMT/DOUGH NUTS $38.00 Town of Normal Expenditures to be Approved for Payment as of: April 13, 2011 Page 7
Vendor Name Description Transaction Amount General Fund Parks & Recreation Rec.- Before/After School Total $2,877.58 General Fund Parks & Recreation Administration PRAIRIE SIGNS INC SANDBLASTED SIGN- LEE FAM $300.00 MELROSE PYROTECHNICS INC DEPOSIT- JUL4TH FIREWORKS $2,500.00 CARDMEMBER SERVICE FED EX FEES $17.04 CIRCLE SPRING CONFERENCE 2011 $95.00 General Fund Parks & Recreation Administration Total $2,912.04 General Fund Parks & Recreation Tournament RIVERSTONE GROUP INC SAND - CHAMPION FIELD $3,735.76 General Fund Parks & Recreation Tournament Total $3,735.76 General Fund Parks & Recreation Recreation/Youth Programs DEHM BUS SERVICE CHICAGO TRIP- APR 2,2011 $1,025.00 PANTAGRAPH P/REC MAR ADS $150.56 PANTAGRAPH P/REC MAR ADS $225.84 CARDMEMBER SERVICE AMERICAN GIRL $515.24 CARDMEMBER SERVICE MOVIE RENTAL-AG TRIP $1.00 CARDMEMBER SERVICE MUSIC THEATRE INTERNATION $2,110.00 CARDMEMBER SERVICE SUPPLIES $13.36 CARDMEMBER SERVICE SWANK MOTION PICTURES-HOW $321.00 CARDMEMBER SERVICE MUSEUM OF SCIENCE & INDUS $255.00 DENNY'S DOUGHNUTS & BAKERY MAR 2011 STMT/DOUGH NUTS $12.50 General Fund Parks & Recreation Recreation/Youth Programs Total $4,629.50 General Fund Parks & Recreation Theater MILLER JANITOR SUPPLY SUPPLIES- THEAT/16NPRTO $191.68 SPECIALTY IMPORT DISTRIBUTING BTL WATER FOR SALE $121.80 CONCESSION SPECIALISTS POPCORN SUPPLIES- THEATER $285.75 DHL AIR & OCEAN YOU CAN'T TAKE IT W/YOU $102.70 DHL AIR & OCEAN THREE ON A MATCH $109.18 JANUS FILMS THE CIRCUS $350.00 WARNER BROS DISTRIBUTING KING KONG, THE SEARCHERS $500.00 UNIVERSAL FILM EXCHANGE INC PSYCHO-PRINT 3 $250.00 PARAMOUNT WHT XMAS,AFRQN,WONDRFL LF $750.00 PARAMOUNT TRUE GRIT $250.00 SONY PICTURES YOU CAN'T $133.95 BURKLUND DISTRIBUTORS INC CONCESSION CANDY-17304 $892.46 AMERENIP ACCT # 83436-98003/THEATE $952.70 NICOR GAS ACCT # 79-72-62-2000 1/TH $471.47 WARNER BROS DISTRIBUTING NATL VELVET, CAT/TIN ROOF $900.00 SONY PICTURES CLASSICS INC INSIDE JOB $657.30 TECHNICOLOR FILM MATERIAL $46.22 DHL AIR & OCEAN NORTH BY NORTHW/STRANGERS $110.48 S.K.R. DELIVERY SERVICE,LTD FILM DELIVERY (2/25) $46.00 General Fund Parks & Recreation Theater Total $7,121.69 General Fund Parks & Recreation Aquatics LIFEGUARD STORE INC AED TRAINING PADS $120.00 LIFEGUARD STORE INC HIP PACK,FLEXFOT MESH CAP $198.00 LIFEGUARD STORE INC HIP PACK,FLEXFOT MESH CAP $420.00 LIFEGUARD STORE INC LIFEGUARD UMBRELLA $58.50 LIFEGUARD STORE INC LIFEGUARD UMBRELLA $495.00 GOLD MEDAL- CHICAGO ICE SHAVER - FV POOL $751.23 AAAA NORTHSTAR FLAG/FLAG POLE CO FLAGS FOR SHARKS $342.50 AAAA NORTHSTAR FLAG/FLAG POLE CO FLAGS FOR SHARKS $12.00 LIFEGUARD STORE INC GUARD VISORS $287.50 JEFF ELLIS & ASSOCIATES INC LIFEGRD TRNG LIC, INSTRUC $2,577.00 JEFF ELLIS & ASSOCIATES INC LIFEGRD TRNG LIC, INSTRUC $700.00 CARDMEMBER SERVICE PIZZA $139.00 ACE HARDWARE SUPPLIES - P/REC $25.53 GREAT PLAINS MEDIA ADVERTISING/PARKS $1,300.00 General Fund Parks & Recreation Aquatics Total $7,426.26 Town of Normal Expenditures to be Approved for Payment as of: April 13, 2011 Page 8
Vendor Name Description Transaction Amount General Fund Parks & Recreation Children's Disc Museum FLOWERFIELD ENTERPRISES WORMS/CDM $34.00 HEARTLAND PRINTING BIRTHDAY INVITATIONS-CDM $323.18 WENDELL NIEPAGEN GREENHOUSES PLANT MATERIAL - CDM $700.00 B & B AWARDS AND RECOGNITION NAMEBADGES W/MAGNET $240.00 DISCOUNT SCHOOL SUPPLY PAINT,STICKERS,BRUSHES, $1,105.50 THE TEA LADIES INC TEA LADIES FOR HARRY POTT $200.00 NICOR GAS CDM GAS 2/23/11-3/23/11 $959.41 GUND INC 2 GROVER PUPPETS $21.34 GUND INC 4 PUPPETS $34.00 MELISSA & DOUG INC LOW LOADER, PRINCESS SET $149.88 ACE HARDWARE SUPPLIES - P/REC $221.97 CARDMEMBER SERVICE CLASS SUPPLIES $9.99 CARDMEMBER SERVICE BUTTERFLY LARVAE $89.32 CARDMEMBER SERVICE MEDICI-EXH PLAN $144.56 CARDMEMBER SERVICE OFFICE SUPPLIES $13.08 CARDMEMBER SERVICE COSTUMES $259.82 CARDMEMBER SERVICE ACM $289.30 CARDMEMBER SERVICE ACM $289.30 CARDMEMBER SERVICE ACM $289.30 CARDMEMBER SERVICE ACM $289.30 CARDMEMBER SERVICE LANYARDS $450.00 CARDMEMBER SERVICE CAMERA $82.98 CARDMEMBER SERVICE CLAPPERS $59.90 CARDMEMBER SERVICE MINI-SHUTDOWN $55.12 CARDMEMBER SERVICE COMPUTER DELI $36.95 CARDMEMBER SERVICE BOOK $15.54 CARDMEMBER SERVICE FABRIC/SEWING MACHINE $251.05 CARDMEMBER SERVICE LOCKERS $480.16 CARDMEMBER SERVICE CLASS SUPPLIES $43.80 CARDMEMBER SERVICE PUPPET SUPPLIES $68.18 CARDMEMBER SERVICE BOOKS $99.04 CARDMEMBER SERVICE CLASS SUPPLIES $563.13 CARDMEMBER SERVICE SCHOOL SPECIALTY - $389.82 CARDMEMBER SERVICE CHEWING GUM KIT $33.95 CARDMEMBER SERVICE MAGNETS LAB $38.39 CARDMEMBER SERVICE SHELVES -4 $271.92 CARDMEMBER SERVICE CLASS SUPPLIES $221.74 MIDWESTERN FAMILY MAGAZINE LLC 2011-12 AD CONTRACTS/CDM $3,000.00 PREMIER PRINT GROUP 2011 CAMP POSTCARDS $1,119.00 B & B AWARDS AND RECOGNITION WHIZ RINGS,BEACH BALLS $4,988.32 PRO-TYPE PRINTING INC NOTECARDS $546.00 PRO-TYPE PRINTING INC LOGO LABELS $424.00 SAFARI LTD TOY TUBES $110.00 CONNECTICUT VALLEY BIOLOGICAL POND SNAILS $446.40 DENNY'S DOUGHNUTS & BAKERY SHEET CAKE- B/DAY--CDM $13.95 NASHVILLE WRAPS LLC GIFT BAGS, BOXES, WRAP $403.97 PANTAGRAPH 0965286- UPTOWN ADS $300.00 HOME DEPOT CREDIT SERVICES RAKE, TRASH CAN, -CREDIT $699.00 General Fund Parks & Recreation Children's Disc Museum Total $20,875.56 General Fund Parks & Recreation Parks Maintenance CONRAD SHEET METAL CO GALVANIZED SHELF $37.52 ILLINOIS STANDARD PARTS INC BLK TIES, PAINT,TAPE,BOLT $337.93 H&H INDUSTRIES INC CLUTCH GEAR GLOVES $131.88 PRAXAIR DISTRIBUTION INC FLAP DISC- P/REC $73.89 PRAXAIR DISTRIBUTION INC OXYGEN CYLINDERS-P/REC $83.20 CNH CAPITAL FILTERS,SEALS, + CREDIT $197.85 EVERGREEN FS INC. 15 BAGS DIMENSION/4675450 $270.00 CHOCTAW-KAUL DISTRIBUTION CO 2 CARTRIDGES $19.00 Town of Normal Expenditures to be Approved for Payment as of: April 13, 2011 Page 9
Vendor Name Description Transaction Amount HERITAGE MACHINE & WELDING INC 1 1/4" PIPE-SZ TUBES $51.36 HERITAGE MACHINE & WELDING INC 1"STEEL SQ TUBES $5.40 CCP INDUSTRIES INC SCRIMDRY - P/REC $98.00 CCP INDUSTRIES INC SCRIMDRY - P/REC $18.78 EVERGREEN FS INC. LP - P/REC #4675450 $51.00 DENNISON CORPORATION ANTI-FREEZE- R36 $16.78 DON OWEN TIRE SERVICE FAIRWAY 4PLY $47.25 DON OWEN TIRE SERVICE UT USED TIRE,BALANCE $33.25 KOLDAIRE EQUIPMENT COMPANY TEASPOONS $10.00 CRESCENT ELECTRIC SUPPLY CO 21FT LBL - P/REC $116.68 CRESCENT ELECTRIC SUPPLY CO TORK SPST PHOTOCNTRL $15.01 WINDOWS, DOORS, AND MORE INC THERMOPANES- MAXWELL PARK $1,139.00 LAWSON PRODUCTS INC SLEET, FREIGHT $50.88 LAWSON PRODUCTS INC SLEET, FREIGHT $11.69 MATHIS KELLY CONSTRUCTION SAFETY VESTS, EAR PLUGS $161.56 MATHIS KELLY CONSTRUCTION SAFETY VESTS, EAR PLUGS $90.00 KARL KUEMMERLING INC PLASTIC WEDGE $10.72 HELENA CHEMICAL CO CHEMICALS FOR IRNWD GC $750.40 THOMAS CHERRY SIGN REIMBURSEMENT $334.95 RED WING SHOE STORE BOOTS-SYLVESTER,SIEGWORTH $226.43 RED WING SHOE STORE BOOTS-SYLVESTER,SIEGWORTH $13.57 BEACON ATHLETICS BACKSTOP NETTING $879.00 BEACON ATHLETICS PLAYGROUND NETTING $3,039.00 ILLINOIS PORTABLE TOILETS MONTHLY RENTAL $169.00 DRAKE SCRUGGS CHAINSAW COUPLERS $477.49 DRAKE SCRUGGS CHAINSAW SCABBARD $306.20 DRAKE SCRUGGS CHAINSAW SCABBARD $12.32 ILLINOIS STANDARD PARTS INC DRILL BITS, BOLTS, SCREWS $79.56 DARNALL CONCRETE BOND, PORT-LIME MIX $24.70 PRAXAIR DISTRIBUTION INC STARGOLD ARG-CO2 $41.02 PRAXAIR DISTRIBUTION INC EXCHG CYLINDERS $41.02 AMCO FENCE COMPANY INC FENCING MATERIAL $2,250.00 REDNECK INC TRAILER CONN'S, END $12.48 NEWNAM MARKETING MULCH SVC-MARCH 9 $1,360.00 CARDMEMBER SERVICE TRAINING-THORNDYKE $150.00 CARDMEMBER SERVICE SUPPLIES $56.92 CARDMEMBER SERVICE EQUIPMENT RENTAL-MENARD'S $38.77 CARDMEMBER SERVICE SUPPLIES-FARM & FLEET $129.99 CARDMEMBER SERVICE SUPPLIES-TRACTOR SUPPLY $49.99 CARDMEMBER SERVICE EQUIPMENT RENTAL-MENARD'S $50.00 CARDMEMBER SERVICE SUPPLIES-TRACTOR SUPPLY $24.97 CARDMEMBER SERVICE CHOCTAW-KAUL $43.46 ACE HARDWARE SUPPLIES - P/REC $210.16 ACE HARDWARE SUPPLIES - P/REC $26.47 ACE HARDWARE SUPPLIES - P/REC $241.82 ACE HARDWARE SUPPLIES - P/REC $39.89 REDNECK INC TRAILER SUPPLIES $226.09 EVERGREEN FS INC. EROSION CONTROL BLANKET $198.00 ALEXANDER LUMBER COMPANY ROOF SUPPLIES FOR IRNWOOD $323.03 NEPTUNE-BENSON INC STRAINER BASKET LID $1,024.53 ARMATURE MOTOR & PUMP CO INC SPARE MOTORS FOR WATERSLD $5,507.08 SHERWIN WILLIAMS FKA MAB PAINTS PAINT SUPPLIES $31.88 HOME DEPOT CREDIT SERVICES RAKE, TRASH CAN, -CREDIT $12.96 HOME DEPOT CREDIT SERVICES RAKE, TRASH CAN, -CREDIT $28.95 WEST SIDE CLOTHING JEANS & SHIRTS-P&R $288.00 General Fund Parks & Recreation Parks Maintenance Total $21,798.73 General Fund Concessions Golf Course AVANTI'S ITALIAN RESTAURANT MAR11 STATEMENT/MISC.SUPP $70.75 General Fund Concessions Golf Course Total $70.75 Town of Normal Expenditures to be Approved for Payment as of: April 13, 2011 Page 10
Vendor Name Description Transaction Amount General Fund $436,971.19 Motor Fuel Tax Fund Public Works Motor Fuel Tax FARNSWORTH GROUP BROADWAY BRIDGE-TO MAR25 $3,447.35 Motor Fuel Tax Fund Public Works Motor Fuel Tax Total $3,447.35 Motor Fuel Tax Fund $3,447.35 Debt Service & Proj. Res. RECOVERY SOLUTIONS I, LLC MODULAR LEASE-COMMERCE $2,875.00 Debt Service & Proj. Res. Total $2,875.00 Debt Service & Proj. Res. Finance Financial Services RECOVERY SOLUTIONS I, LLC MODULAR LEASE-TOWN $2,875.00 Debt Service & Proj. Res. Finance Financial Services Total $2,875.00 Debt Service & Proj. Res. $5,750.00 Park Land Dedication Fund Parks & Recreation Park Land Dedication AMCO FENCE COMPANY INC INSTALL FENCE-SHEPARD PK $33,004.05 Park Land Dedication Fund Parks & Recreation Park Land Dedication Total $33,004.05 Park Land Dedication Fund $33,004.05 Capital Investment Fund Other-Capital Investment Capital Investment FARNSWORTH GROUP ANDERSON POOL/FLD-CERT $2,820.30 AMCO FENCE COMPANY INC INSTALL FENCE-SHEPARD PK $16,795.95 PRAIRIE SIGNS INC ENGINEERING OFFICE $88.00 WILCOX ELECTRIC & SERVICE INC LOWERED OUTLETS $202.38 BARCO PRODUCTS COMPANY 35" WATERHOG CLSSC $176.90 BACON PLUMBING WATER HEATER- 305 LINDEN $579.44 CONSOLIDATED PLASTICS CO INC NAVY FLOOR MATS-305 LOBBY $232.06 GDS PROFESSIONAL BUSINESS DISPLAYS SPRING BANNERS/UPTOWN $2,510.20 Capital Investment Fund Other-Capital Investment Capital Investment Total $23,405.23 Capital Investment Fund $23,405.23 Multimodal Center Federal Grants TIGER IL-78-0001 COTTER CONSULTING INC MULTI MODAL TRANS CENTER $34,415.86 RATIO ARCHITECTS INC MULTI MODAL TRANS CENTER $24,729.33 RIVER CITY CONSTRUCTION LLC MULTI MODAL TRANS CENTER $303,818.39 Multimodal Center Federal Grants TIGER IL-78-0001 Total $362,963.58 Multimodal Center Federal Grants FTA 2006 5309 BUS RIVER CITY CONSTRUCTION LLC MULTI MODAL TRANS CENTER $987,090.29 Multimodal Center Federal Grants FTA 2006 5309 BUS Total $987,090.29 Multimodal Center Other-Capital Investment Junction Center RATIO ARCHITECTS INC MULTI MODAL TRANS CENTER $6,450.00 RIVER CITY CONSTRUCTION LLC MULTI MODAL TRANS CENTER $246,772.07 Multimodal Center Other-Capital Investment Junction Center Total $253,222.07 Multimodal Center $1,603,275.94 Uptown Roads Other-Capital Investment Roads & Storm Sewers FARNSWORTH GROUP MULTI-MODAL DRAINAGE-MAR $6,001.00 Uptown Roads Other-Capital Investment Roads & Storm Sewers Total $6,001.00 Uptown Roads $6,001.00 Uptown Program/Planning Other-Capital Investment Consultants/Studies/Misc COPY SHOP LINER HOUSE PROJECT $44.00 JOHNSTON CONTRACTORS INC VICTOR'S ALTERATIONS $2,826.00 JACK B TEPLITZ & ASSOCIATES REDEVELOPMENT PROJECTS $1,613.95 Program/Planning Other-Capital Investment Consultants/Studies/Misc Total $4,483.95 Uptown Program/Planning $4,483.95 Water Fund MIDDLETON, RANDALL 1009 S LINDEN REFUND $7.05 MIDDLETON, RANDALL 1009 S LINDEN REFUND $8.54 REGIONS BANK 1305 WEST AVE REFUND $7.82 DAVIS, RON & TASHA 113 N ORR DR A REFUND $90.00 B-N WATER RECLAMATION DISTRICT RECEIPTS $212,007.81 Town of Normal Expenditures to be Approved for Payment as of: April 13, 2011 Page 11
Vendor Name Description Transaction Amount B-N WATER RECLAMATION DISTRICT MMMA RECEIPTS $14,054.63 Water Fund Total $226,175.85 Water Fund Water Administration OFFICE DEPOT INC STD STAPLES (WTR) $15.00 GERDES, STEVE ISAWWA CONFERENCE SPFD $75.00 PAETEC BUSINESS SERVICES WATER ADMIN $12.88 Water Fund Water Administration Total $102.88 Water Fund Water Distribution BILL'S KEY & LOCK SHOP SAFETY LOCKS,PADLOCKS $537.10 EVERGREEN FS INC. K-1, L&G (#4675500) $68.98 EVERGREEN FS INC. K-1, L&G (#4675500) $230.00 MIDWEST CONSTRUCTION RENTALS LHRP SHOVEL $20.25 JACKSON-HIRSH INC 20MIL LUGGAGE $139.45 MENARDS PROOF COIL-50' $52.45 MCLEAN COUNTY CONCRETE CONCRETE - CHELTENHAM $189.75 ALTORFER INC REPAIR HYD HOSES-OIL LEAK $1,219.17 MCLEAN COUNTY MATERIALS CO SCREENED TOP SOIL $890.12 ACE HARDWARE SUPPLIES - WATER DEPT $133.03 METAMORA TELEPHONE CO PAGING SERVICES FOR DISTR $27.69 PAETEC BUSINESS SERVICES WATER DIST $0.07 AMERICAN WATER WORKS ASSOC AWWA MEMBERSHIP DUES - JO $75.00 VALLEY VIEW INDUSTRIES INC #5 STONE $1,115.37 SPRINGFIELD ELECTRIC CO UY CONNECTORS $98.50 LAWSON PRODUCTS INC DISPOSABLE GLOVES,TOWELS $651.53 LAWSON PRODUCTS INC DISPOSABLE GLOVES,TOWELS $61.88 MCLEAN COUNTY CONCRETE CONCRETE $273.90 MCLEAN COUNTY CONCRETE CONCRETE $129.75 Water Fund Water Distribution Total $5,913.99 Water Fund Water Treatment MENARDS BOLT CUTTER $12.98 PRO-TYPE PRINTING INC WELL RECORD FORMS(500) $55.00 JCI JONES CHEMICALS INC CHLORINE $1,548.00 HICKMAN,WILLIAMS & COMPANY 26.44 TN LIME $3,472.37 PRISTINE WATER SOLUTIONS AQUADENE, PHI $1,353.00 PRISTINE WATER SOLUTIONS AQUADENE, PHI $2,387.00 MILLER JANITOR SUPPLY TP, LINERS- 16NW000 $32.64 MILLER JANITOR SUPPLY TP, LINERS- 16NW000 $49.19 MENARDS CHNL/LOCK SET, SCRWDRIVER $33.84 MENARDS #14 500' STRAND THHN $50.00 CONTROL-TECH INC 6-FILTER VLV POSITIONERS $7,872.00 CONTROL-TECH INC 6-FILTER VLV POSITIONERS $25.86 MCMASTER-CARR SUPPLY CO NORTON REVRS CLOSER $223.92 MCMASTER-CARR SUPPLY CO NORTON REVRS CLOSER $5.99 HERITAGE MACHINE & WELDING INC 3/8 X 1" ALUM BAR $4.80 HERITAGE MACHINE & WELDING INC 3/8 X 1" ALUM BAR $8.00 FASTENAL COMPANY MILLING BITS - WTR $31.88 GENERAL PUMP AND MACHINERY INC ROTATING ASSEMBLY FOR HIG $8,710.74 HACH COMPANY POLYVINYL DISPERSING RGT $302.80 HACH COMPANY CHLORINE DIOXIDE REAGENT $705.13 SIEMENS WATER TECHNOLOGIES CORP DI TANK EXCHANGE $247.00 PDC LABORATORIES INC FLUORIDE ANALYSIS $15.00 MICKEY'S LINEN TWLS/SUPPLIES- #4474/1 $33.02 MIDWEST CONSTRUCTION RENTALS RAINCOAT $10.50 CLARK & BARLOW T-HEX KEY $3.74 SPRINGFIELD ELECTRIC CO STROBE-TUBE $63.13 SPRINGFIELD ELECTRIC CO COPPER WIRE, TAPE,CONDUIT $560.50 HICKMAN,WILLIAMS & COMPANY 26.84 TN LIME $3,524.90 ACE HARDWARE SUPPLIES - WATER DEPT $122.58 METAMORA TELEPHONE CO PAGING SERVICES FOR TREAT $27.69 Town of Normal Expenditures to be Approved for Payment as of: April 13, 2011 Page 12
Vendor Name Description Transaction Amount PAETEC BUSINESS SERVICES WATER TREAT $8.11 ROGERS SUPPLY COMPANY FAOM TAPE $55.20 MCMASTER-CARR SUPPLY CO COMPRESSION TUBE FITTINGS $25.20 MCMASTER-CARR SUPPLY CO COMPRESSION TUBE FITTINGS $4.24 DECATUR INDUSTRIAL ELECTRIC INC LASER ALIGNMENT FOR BACKW $1,266.85 MENARDS REFINISHING GLOVES & MISC $24.90 NICOR GAS 1012 S ADELAIDE - GAS SER $18.10 Water Fund Water Treatment Total $32,895.80 Water Fund $265,088.52 Water Capital Investment Water Capital Investment WATER RESOURCES INC DATA COLLECTOR/WATER $6,600.00 BOWEN ENGINEERING CORP CLEARWELL PROJ- MAR,2011 $36,167.72 Water Capital Investment Water Capital Investment Total $42,767.72 Water Capital Investment $42,767.72 Sewer Fund Sewer Administration MENARDS 6" SEWER CAP $5.14 MATHIS KELLY CONSTRUCTION SLUSH BOOTS $41.83 E J EQUIPMENT INC ELECTRONIC REPAIRS,PARTS $401.08 E J EQUIPMENT INC XENON BULBS $155.07 CITY OF BLOOMINGTON NOV10-MAR11: MMMA SEWER $12,318.32 BRADFORD SUPPLY CO PVC PIPE (SEWER) $17.32 SYNECO SYSTEMS INC SCRUBBER MEDIA REFILL $10,350.00 SYNECO SYSTEMS INC SCRUBBER MEDIA REFILL $1,815.00 OFFICE DEPOT CREDIT PLAN SEWER FILES $37.96 WEST SIDE CLOTHING CLOTHING,JACKET-PW $318.50 MATHIS KELLY CONSTRUCTION FLO GREEN PAINT, BOOTS $56.61 Sewer Fund Sewer Administration Total $25,516.83 Sewer Fund $25,516.83 Health & Dental Ins Fund Administration - City Mgr Health Insurance HORTON GROUP INC HBS MO AFE- APR,2011 $3,720.00 VSP VISION PLAN- APR,2011 $2,256.75 MUTUAL OF OMAHA INS COMPANY LIFE PREMIUMS $6,644.62 BLUE CROSS BLUE SHIELD OF ILL BLUE CROSS CLAIMS - MAR $95,510.10 BLUE CROSS BLUE SHIELD OF ILL BLUE SHIELD CLAIMS - MAR $71,339.23 BLUE CROSS BLUE SHIELD OF ILL DRUG CLAIMS - MAR $38,919.07 BLUE CROSS BLUE SHIELD OF ILL ADMIN FEES - MAR $17,677.44 BLUE CROSS BLUE SHIELD OF ILL RX CREDIT - MAR ($2,255.04) BLUE CROSS BLUE SHIELD OF ILL ACCESS FEE - MAR $1,754.30 BLUE CROSS BLUE SHIELD OF ILL STOP LOSS SPECIFIC - MAR $18,087.84 Health & Dental Ins Fund Administration - City Mgr Health Insurance Total $253,654.31 Health & Dental Ins Fund $253,654.31 Fire Pension Fund Fire Fire Pension MISC FIRE DEPT PENSION BOOKS $70.00 Fire Pension Fund Fire Fire Pension Total $70.00 Fire Pension Fund $70.00 Gen Veh Replacement Fund Information Technology Administration ACCLAIM CORP STORAGE NODE / SCALE $9,405.00 ACCLAIM CORP STORAGE NODE, SCALE COMPU $7,315.00 ACCLAIM CORP STORAGE NODE-R4 $9,405.00 ACCLAIM CORP STORAGE NODE, COMPUTING $9,405.00 ACCLAIM CORP S4 STORAGE NODE/SCALE $7,315.00 ACCLAIM CORP STORAGE NODE-SR SCALE $7,315.00 ACCLAIM CORP YRLY SUPPORT,SFTWR UPDATE $4,040.42 Gen Veh Replacement Fund Information Technology Administration Total $54,200.42 Gen Veh Replacement Fund Fire Administration SUPREME RADIO COMMUNICATIONS VHF 64CH, DIODE KIT,CABLE $749.64 MUNICIPAL EMERGENCY SERVICES CONES,EMERGENCY SIGN $1,155.00 Town of Normal Expenditures to be Approved for Payment as of: April 13, 2011 Page 13
Vendor Name Description Transaction Amount MUNICIPAL EMERGENCY SERVICES LIME VESTS $208.00 MENARDS ENGINE 17 EQUIPMENT $394.14 FASTENAL COMPANY LOCK OUT KIT NEW ENGINE $146.10 SANDRY FIRE SUPPLY LLC TOOLS AND EQUIP FOR E-17 $21,600.40 Gen Veh Replacement Fund Fire Administration Total $24,253.28 Gen Veh Replacement Fund $78,453.70 Grand Total $2,781,889.79 TOWN COUNCIL ACTION REPORT
April 14, 2011
A Motion to Waive the Formal Bid Process and Approve the Purchase from Evergreen FS Inc. for Diesel Fuel in the Amount of $317,948
PREPARED BY: Robin Weaver, Director of Public Works
REVIEWED BY: Pamela S. Reece, Deputy City Manager Steven D. Mahrt, Corporation Counsel Ronald J. Hill, Director of Finance
BUDGET IMPACT: Funds have been budgeted for diesel fuel in the following line items:
Fire 001-6510-422.35-50 Parks 001-8515-452.35-50 Water 502-8030-434.35-50 Streets 001-7020-431.35-50 Sewer 507-7510-432.35-50 Waste Removal 001-7025-432-35-50 Equipment 001-7015-431.35-50
STAFF RECOMMENDATION: Approval
ATTACHMENTS: Announcement Letter
BACKGROUND
In the past several years the Town has purchased diesel fuel through a guaranteed rate buying program offered by Evergreen FS, Inc. of Bloomington, IL. The Evergreen FS program allows municipalities and schools to purchase diesel fuel by taking advantage of seasonal pricing. Upon committing to the program, Evergreen FS purchases equal amounts of fuel each trading day, December 15 through January 30 to cover the amount of contracted gallons of diesel. Purchasing fuel during the December through February time frame is historically the low point for the year. The average price of the fuel is computed and the contracted parties notified of the actual purchase price.
The Town has utilized this purchase arrangement in the past. For this year’s acquisition, a commitment was made on behalf of the Town of Normal in November 2010 to purchase 66,000 gallons at a locked in rate to be determined. This pricing is applied for a nine month period (February 1, 2011 through January 31, 2012 excluding June, July and August).
DISCUSSION/ANALYSIS
Annually the Town uses approximately 101,000 gallons of 5% biodiesel fuel across all departments. The commitment with Evergreen FS limited the acquisition to 66,000 gallons. The lower quantity was TOWN COUNCIL ACTION REPORT selected since we were required to commit to the purchase and since this program is used to hedge against future price increases. The remaining quantity of fuel will be purchased at a standard market rate.
The rate for the Evergreen FS program has been determined to be $3.148 per gallon. This unit cost is 18.5% higher than the amount we paid through the program last year reflecting the increase in diesel fuel pricing. However, it is also 26% less than the current bulk rate of $3.98/gallon for diesel.
Generally the 2011-2012 budget factored in a 4 – 6% increase in fuel costs. Clearly the cost of petroleum based products is volatile. Given recent fuel pricing trends, it is likely that total fuel costs at the end of the year will exceed the budget. Public Works will continue to explore alternative fuel options in the meantime. It is anticipated that the Town’s fleet will continue to diversify with alternate fuels: hybrid, electric and CNG (Compressed Natural Gas) in the future.
TOWN COUNCIL ACTION REPORT
April 14, 2011
Motion to Waive the Formal Bidding Process and Purchase Turf Maintenance Equipment through the Iowa Department of Transportation’s Purchasing Program for a Total Cost of $277,087.87
PREPARED BY: Doug Wiggs, Asst. Director of Parks and Recreation
REVIEWED BY: Garry Little, Director of Parks and Recreation
BUDGET IMPACT: Funds in the amount of $193,100 for golf equipment purchases are included in line item 733-8541-451.75-10. Funds in the amount of $86,600 for park maintenance equipment are included in line item 733-8515-451.75-10. Therefore, a total of $279,700 is available for this equipment purchase.
STAFF RECOMMENDATION: Approval
ATTACHMENTS: Letter of Agreement between the State of Iowa and surrounding states along with letters of participation from the three vendors.
BACKGROUND
As part of the annual equipment replacement program, staff researched the cost of purchasing turf maintenance equipment for the Parks and Golf Course Maintenance divisions through both the State of Illinois Joint State Purchasing program and the Iowa Department of Transportation’s Purchasing program. A number of pieces of equipment that are scheduled to be replaced this year are not available through the Illinois Joint State Purchasing program, but are available through the Iowa Department of Transportation’s Piggy-Back Purchasing Program.
Staff utilized this program in a similar situation with Council approval on May 3, 2010. This program is very similar to the Illinois Joint State Purchasing program and provides a 24% savings off the MSRP. Purchases through this program will be made with the respective representative assigned to the Bloomington-Normal territory. The Jacobsen representative is Burris Equipment of Waukegan, IL. The John Deere representative is Erb Turf Equipment of Belleville, IL and the Toro Representative is MTI of Berkeley, MO. Each equipment supplier is an authorized dealer participating in the Iowa/Illinois Piggy-Back Purchasing Program. Staff will be making other equipment purchases from the Illinois Joint State Purchasing program at a later date.
DISCUSSION/ANALYSIS
The pieces of equipment identified for replacement for the Parks & Recreation Department (to be used by both the Park Maintenance Division and the Golf Course) by manufacturer authorized vendors are as follows:
TOWN COUNCIL ACTION REPORT
Burris Equipment, Waukegan, IL Ironwood Golf Course Jacobsen 1880 Fairway Mower (3 units) $33,784 per unit Total cost: $101,352 (less trade $16,000) = $85,352 Trade of 2 Jacobsen 3407 Greens King IV
Park Maintenance Smithco E Star Infield Conditioner (electric powered) (1 unit) $13,022.44 Smithco Star Infield Conditioner (gas powered) (1 unit) $11,872.40 Jacobsen HR 9016 Wide Area Mower (1 unit) $59,226.57 Total cost: $84,121.41
Erb Turf Equipment, Belleville, IL Ironwood Golf Course John Deere TE Electric Gator (1 unit) $7,665.06 John Deere turf aerator 1500 (1 unit) $22,620.78 Total cost: $30,285.84
MTI, Berkeley, MO Ironwood Golf Course Toro Grounds Master 360 Quad steer (2 units) $20,557.22 per unit Total cost: $41,114.44 Toro Multi-Pro 5800-D chemical applicator (1 unit) Total cost: $36,214.18
After researching the options available, staff believes this program is the best option for these purchases and would recommend a contract be awarded to the following vendors:
Burris Equipment, Waukegan, IL for $169,473.41
Erb Turf Equipment, Belleville, IL for $30,285.84
MTI, Berkeley, MO for $77,328.62
The total purchase amount is $277,087.87 which is $2,812.13 less than the total budget amount for these equipment purchases.
TOWN COUNCIL ACTION REPORT
April 14, 2011
Motion to Waive the Formal Bidding Process and Accept a Quote in the Amount of $20,848 from Frontier Communications for the Maintenance of the Phone System
PREPARED BY: Mindy L. Hite, Director of Information Technology
REVIEWED BY: Geoff Fruin, Assistant City Manager
BUDGET IMPACT: $30,000 was budgeted for this expense in line item 001-4010- 415-30.15. Approval will result in a budget savings of $9,152.
STAFF RECOMMENDATION: Approval
ATTACHMENTS: Quotes
BACKGROUND
The Town has contracted with Verizon for maintenance on the phone systems since it was purchased from them in 2002. In May 2010, Verizon was purchased by Frontier Communications. The maintenance contract with Verizon had just been renewed April 1, 2010 and they continued to provide service to the Town under that contract.
This has made it difficult for Staff when trying to coordinate repairs. If the issue is inside the building it is Verizon’s responsibility but if the issue is with a circuit or a line coming into the building it is Frontier’s responsibility. Numerous times Staff was told they reported the issue to the wrong entity and had to initiate a new ticket with the other vendor. This caused serious delays in resolving issues with the phone system. One issue remains outstanding after six months of attempting to get it resolved.
DISCUSSION/ANALYSIS
The existing support contract with Verizon expired April 1st. There are a limited amount of vendors who have the ability to support the telephone system. Therefore, Staff requested received quotes from Frontier Communications and Verizon. Both companies have employees who are familiar with our account and are capable of providing quality service. The associated costs are as follows:
Verizon $23,905.49 Frontier Communications $20,848.00
Not only did Frontier provide the lowest quote, Staff feels it will be beneficial to have the same company who provides phone service also maintain our equipment. This will eliminate some of the issues we have experienced over the past year. Therefore, Staff is recommending the formal bidding process be waived and the quote be accepted from Frontier Communications in the amount of $20,848.00.
TOWN COUNCIL ACTION REPORT
April 14, 2011
Resolution Executing an Agreement with Boss Display Corporation for the Construction and Installation of a New Water Table Exhibit at the Children's Discovery Museum in the Amount of $85,000
PREPARED BY: Garry Little, Director of Parks and Recreation
REVIEWED BY: Pamela S. Reece, Assistant City Manager
BUDGET IMPACT: There will be no budget impact to the Town as the Children’s Discovery Museum Foundation has funds available for this project. The Town will incur the expense associated for the project and will be reimbursed by the Foundation.
STAFF RECOMMENDATION: Approval
ATTACHMENTS: Proposed Resolution, Agreement with Boss Display Corporation
BACKGROUND
The first phase of exhibits installed for the opening of the Children’s Discovery Museum in 2004 included the Discover My World Gallery, Imagine Air Gallery and Oh Rubbish Gallery. Due to the wear and tear of over 850,000 visitors on the exhibits in these galleries, and the desire to maintain a high quality visitor experience, some of the exhibit components need to be replaced. The Water Table, which was one of the original exhibit components in the Discover My World Gallery, has been identified as the highest priority for replacement because of its popularity with our visitors and the constant need for maintenance.
Boss Display Corporation is one of the premier Water Play exhibit fabrication companies in the country. Children’s Discovery Museum staff have previewed their work at other museums, discussed their qualifications and products with respected museum professionals and researched other fabrication companies to determine the most qualified and fairly priced option. Staff recommends contracting with Boss Display Corporation for a new water table exhibit based on this research, the professional recommendations received, the quality and creativity of their work and their extensive experience.
The attached contract includes the final designs, construction and installation of a new and larger water table, and will be constructed with the following specifications: stainless steel construction; painted perforated metal skirt; boat board top rail; self-contained filtration system; and include 14 hands on activity stations - dam tabs, movable turbine wheel, 3 squirt guns with target array, 2 waterfalls, build a pipe activities, dump buckets, water wheel, Torricellis head pressure cylinder, low vortex and a water mushroom fountain. Additional contracts for the educational graphics and flooring are anticipated in June. TOWN COUNCIL ACTION REPORT
DISCUSSION/ANALYSIS
Funding for this exhibit has been secured through the recent fund raiser, Double Feature Weekend 2011 and a grant through the State of Illinois Public Museum Capital Grant program. In the event of any funding difficulties with the State of Illinois grant, the Children’s Discovery Museum Foundation has sufficient fund reserves to pay for this exhibit.
Although the Exhibit Master Plan is not yet complete, the replacement of the water table is proceeding since the proposed water table is in more urgent need of attention and since it will utilize the same space currently allocated for the existing water table.
As in the past, upon Council approval, the Town will enter into an agreement with Boss Display Corporation and the Museum Foundation will reimburse the Town as expenses are incurred.
Construction of the water table exhibit will begin immediately upon approval of the contract, with installation to take place during the Museum’s annual shutdown in September 2011. Removal of the existing exhibit and pump room, and preparation of the exhibit site, will be completed by Town staff prior to installation.
RESOLUTION NO. ______
A RESOLUTION AUTHORIZING EXECUTION OF ANAGREEMENT WITH BOSS DISPLAY CORPORATION FOR THE CONSTRUCTION AND INSTALLATION OF A NEW WATER TABLE EXHIBIT AT THE CHILDREN’S DISCOVERY MUSEUM IN THE AMOUNT OF $85,000
WHEREAS, the Town of Normal is a home rule unit of local government with authority to legislate in matters concerning its local government and affairs; and
WHEREAS, the water table exhibit at the Children’s Discovery Museum needs replacing due the passage of time and extensive use; and
WHEREAS, Boss Display Corporation is one of the premier water play exhibit fabrication companies in the country and is willing to construct and install a new water table exhibit at the Children’s Discovery Museum; and
WHEREAS, it is in the best interests of the health, safety and welfare of the citizens of Normal to authorize execution of an agreement with Boss Display Corporation for a new water table exhibit at the Children’s Discovery Museum.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES FOR THE TOWN OF NORMAL, ILLINOIS:
SECTION ONE: That the President be and he is hereby authorized to execute for and on behalf of the Town of Normal an agreement with Boss Display Corporation for the construction and installation of a new water table exhibit at the Children’s Discovery Museum in an amount of $85,000. A copy of said agreement is marked Exhibit A, attached hereto and incorporated herein by reference.
ADOPTED this _____ day of ______, 2011.
APPROVED:
______President of the Board of Trustees of the Town of Normal, Illinois
ATTEST:
______Town Clerk
(seal)
TOWN COUNCIL ACTION REPORT
April 14, 2011
A Resolution Approving an Agreement with CivicPlus for Website Redesign Services Associated with www.normal.org and Various Sub-sites
PREPARED BY: Geoff Fruin, Assistant City Manager
REVIEWED BY: Mark R. Peterson, City Manager Mindy Hite, Director of Information Technology
BUDGET IMPACT: The project cost is $61,883. The FY 2011-12 budget contains $60,000 in line item 001-4010-415.75-45 for this project. Contingency funds are available in the Information Technology Department budget to cover the overage of $1,883.
STAFF RECOMMENDATION: Approval
ATTACHMENT: Resolution, Proposed Service Agreement
BACKGROUND
In November of 2010, staff issued a Request for Proposals (RFP) for website redesign services. As stated in the RFP, the objectives for this project include:
• Provide accurate, current, comprehensive information to Town of Normal audiences, in a visually appealing, user-friendly manner. • Simplify interaction with the Town of Normal through effective communication modules. • Provide around-the-clock access to Town of Normal information and transaction modules. • Market and showcase the Town of Normal through attractive imagery and screen layouts. • Offer a variety of communication methods to keep audiences up-to-date, including e-mail notifications, RSS feeds and Gov 2.0 interaction. • Simplify website administration, allowing users of all skill levels the opportunity and means to update assigned sections of the website. • Build upon proven and accepted website development standards while maintaining the flexibility to easily grow and add new functionality for audiences and administrators over time and with minimal cost. • Comply with all applicable laws including but not limited to Americans with Disabilities
Staff received 18 responses to the RFP from local, national and global organizations. A committee of Town employees was convened to review the proposals and ultimately make a recommendation to the Town Council.
TOWN COUNCIL ACTION REPORT
DISCUSSION/ANALYSIS
Town staff thoroughly reviewed each RFP response and selected six companies that appeared capable of meeting our requirements and expectations for the project. Those six companies were invited to present to the committee either in-person or via phone and web. Based on the written responses and live presentation, staff is recommending that Council approve the attached service agreement with CivicPlus.
CivicPlus is a web services company that specializes in the local government sector. The company is based in Manhattan, KS and has six satellite offices across the country, including in Joilet, IL. They currently serve over 700 local government clients.
The staff committee is recommending Civic Plus for the following primary reasons:
• Extensive experience in meeting the needs of local government clients • A solid understanding and reputation for best practices in e-government • A portfolio of projects that demonstrate high quality design capabilities • Established web modules that greatly enhance the site functionality and communication channels with residents and other stakeholders • Immediate access to updates, features and modules that are constantly being developed, thus ensuring the site will grow over time and not remain static • A highly functional and tested content management system that will allow Town staff to more easily manage and update website content • A strong record of ongoing support and training, including an extensive online certification program for staff members tasked with managing content
Included in the CivicPlus proposal is a comprehensive redesign of www.normal.org, www.normaltheater.com, and www.golfironwood.org/. It also includes four sub-sites within www.normal.org that will give distinct operations (e.g. Parks and Recreation or Uptown) a unique design and layout. The proposal also includes full access to their current and future customized local government modules. The redesigned site will be fully integrated with Gov 2.0 applications and will include a mobile site and automatic mobile detection for people using phones or other portable devices with web capability.
Staff feels strongly that Civic Plus is best suited to meet both the current and future needs of the Town. The $61,883 cost of the proposal is slightly higher than the $60,000 budget for this project. Staff proposes the difference to be paid from contingency funds located in the Information Technology budget that has been set aside for unforeseen projects or technology needs.
Assuming Council approval, staff expects to commence work on the project in May. The target for publicly launching the new websites is December of 2011. A representative of CivicPlus will be in attendance should Council have questions. RESOLUTION NO. ______
A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH CIVICPLUS
WHEREAS, the Town of Normal is a home rule unit of local government with authority to legislate in matters concerning its local government and affairs; and
WHEREAS, the Town of Normal maintains a website as a means of communicating with the public; and
WHEREAS, the Town of Normal desires to revise its web presence; and
WHEREAS, CivicPlus is in business of website design and is willing and able to redesign the Town of Normal website; and
WHEREAS, it is in the best interests of the health, safety and welfare of the citizens of Normal to authorize execution of a contract with CivicPlus for website redesign and maintenance.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND THE BOARD OF TRUSTEES FOR THE TOWN OF NORMAL, ILLINOIS:
SECTION ONE: That the President be and he is hereby authorized to execute for and on behalf of the Town of Normal a contract with CivicPlus for website redesign and maintenance. A copy of said contract is marked Exhibit A, attached hereto and incorporated herein by reference.
SECTION TWO: That the Town Clerk be and she is hereby authorized and directed to attest the signature of the President on said contract.
SECTION THREE: That approval of the CivicPlus contract is conditioned upon execution by CivicPlus of the standard Town of Normal Contractor’s Certifications.
ADOPTED this ______day of April, 2011.
______President of the Board of Trustees of the Town of Normal, Illinois
ATTEST:
______Town Clerk (seal) Service & License Agreement for Normal, IL
Organization Town of Normal URL http://normal.org/
Street Address 100 E. Phoenix Avenue
Address 2
Postal City Normal State IL 61761 Code CivicPlus provides telephone support for all trained clients from 7am –7pm Central Time, Monday-Friday (excluding holidays). Emergency Support is provided on a 24/7/365 basis for representatives named by the Client. Client is responsible for ensuring CivicPlus has current updates. John Cherry 309-261-1068 Emergency Contact & Mobile Phone
Justin Kagy 309-261-1067 Emergency Contact & Mobile Phone
Mindy Hite 309-261-1375 Emergency Contact & Mobile Phone
Billing Contact Mindy Hite E-Mail [email protected]
Phone 309-454-9612 Ext. Fax 309-454-9609
Billing Address 100 E. Phoenix Avenue
Address 2
Postal City Normal ST IL 61761 Code Sales Tax Tax ID # 37-6001605 E994-9768-02 Exempt # Account Billing Terms Annual Bryan Hahlbeck Rep
Info Required on Invoice (PO or Job #) TBD
Contract Contact Mindy Hite Email [email protected]
Phone 309-454-9612 Ext. Fax 309-454-9609
Project Contact Mindy Hite Email [email protected]
Phone 309-454-9612 Ext. Fax 309-454-9609
Terms & Conditions Client Deliverable 1. Icon Enterprises, Inc., d/b/a CivicPlus will create a unique website for the City of Normal, IL (Client) that includes all functionality as defined in Exhibit A – CivicPlus Project Deliverables, attached hereto. Additional Services 2. Client may exercise the option to purchase 50 page blocks of content for $750/each when purchased before project Go-Live. (Current price is $1,450 per 50 page block.) 3. Client may contract with CivicPlus for additional Consulting, Website Design, Setup, Programming, and Training services (Project Development Services) that exceed those defined in Exhibit A. CivicPlus will invoice Client for the additional services immediately prior to project Go-Live. 4. Client may contract with CivicPlus for additional Annual Support, Maintenance & Hosting services that exceed those defined in Exhibit A. CivicPlus will invoice Client for annual services immediately prior to project Go-Live.
Page 1 of 4 CivicPlus • 317 Houston St., Suite E • Manhattan, KS 66502 • www.CivicPlus.com Toll Free 888-228-2233 • Accounting Ext. 215 • Support Ext. 307 • Fax 785-587-8951 Service & License Agreement for Normal, IL
5. Services that involve billable time beyond the contracted amount will be documented and invoiced. Written approval by the client is necessary before billable time is incurred. 6. Modules that incur additional usage fees may be purchased and activated at any time. Billing & Payment Terms 7. One-third of the total Project Development fee will be billed upon completion of design; one-third of the total Project Development fee will be billed upon completion of content. The remainder of the Project Development fee, any additional Project Development services will be invoiced upon Go-Live. 8. The client shall sign a project completion and acceptance form prior to project go-live. The date may be extended if material system or operational failures are encountered. Immediately upon project Go-Live the final bill for the project development services and first year's annual support and maintenance fees will be billable and payable. All Parties agree that the website will not go-live until the project is accepted in writing by the client. 9. Project Development invoices are due by the first of the following month, but no sooner than 30 days from invoice date. 10. Invoicing for Annual Support, Maintenance & Hosting begins six months from contract signing or upon project Go-Live whichever occurs first. 11. Annual Support, Maintenance & Hosting invoices may be prorated in order to correlate with the Client’s budget year. 12. Fees for CivicPlus Annual Support, Maintenance & Hosting services are invoiced prior to the year of service. They are due by the first of the following month, but no sooner than 30 days from invoice date. 13. Project development will be discontinued if payment is not made within 30 days after the invoice due date. 14. After project go-live, if the Client's account exceeds 90 days past due, Annual Support, Maintenance & Hosting will be discontinued until the Client's account is made current. Client will be given 30 days notice prior to discontinuation of services for non-payment. 15. Provided the Client's account is current, at any time the Client may request an electronic copy of the website Customer Content and Content Management System (CMS) Software. Client agrees to pay $250 per completed request. Provided the Client's account is current, upon termination of services client may request a complimentary electronic copy of website Customer Content and CMS Software. Agreement Renewal 16. Either party may terminate the Annual Support, Maintenance & Hosting Agreement at the end of the contract term by providing the other party with 60 days written notice, prior to the contract renewal date. 17. In the event that neither party gives 60 days notice prior to the end of the initial or any subsequent term, this Agreement will automatically renew for an additional contract term. 18. In the event of early termination of this Agreement by the client, full payment for services rendered t is due within 15 days of termination. 19. Each year this Agreement is in effect, charges for Annual Support, Maintenance & Hosting services may be increased by CivicPlus by no more than 5% per annum. Support 20. CivicPlus will provide unlimited telephone support Monday-Friday, 7:00 am – 7:00 pm (Central Time) excluding holidays, for all trained Client staff. Emergency Support is provided on a 24/7/365 basis for emergency contacts named by the Client. Client is responsible for providing CivicPlus with contact updates. 21. Support includes providing technical support of the CivicPlus Content Management Software, application support (pages and modules), and maintenance of Client’s website. Following initial setup, additional page design, graphic design, user training, site modification, and custom programming may be contracted separately for an additional fee. 22. During the period of this agreement and subsequent annual renewals, CivicPlus warrants that it will, without additional charge to the client, immediately correct any problems or defects discovered in the Software and reported to CivicPlus by the client, such warranty to include ongoing maintenance upgrades and technical error correction. 23. CivicPlus provides online website statistics software at no extra charge. If Client desires to use other website statistic software, CivicPlus will provide the necessary log file access.
Page 2 of 4 CivicPlus • 317 Houston St., Suite E • Manhattan, KS 66502 • www.CivicPlus.com Toll Free 888-228-2233 • Accounting Ext. 215 • Support Ext. 307 • Fax 785-587-8951 Service & License Agreement for Normal, IL
Marketing 24. Client will make a reasonable attempt to work with the CivicPlus Marketing Department to gather information and meet deadlines associated with website award contest entries throughout the term of this Agreement. 25. Client permits CivicPlus to include an example of the Client’s home page and a link to the Client’s website on the CivicPlus corporate website. 26. Client will make a reasonable attempt to work with the CivicPlus Marketing Department to create a news item to be released in conjunction with their project Go-Live date. Client will provide CivicPlus with contact information for local and regional media outlets. CivicPlus may use the press release in any marketing materials as desired throughout the term of this Agreement. 27. Client will make a reasonable attempt to work with the CivicPlus Marketing Department to create a case study related to their website. 28. Client agrees to allow CivicPlus to display a “Powered by CivicPlus” insignia and web link at the bottom of their web pages. Client understands that the pricing and any related discount structure provided under this Agreement assumes such perpetual permission. Intellectual Property, Ownership & Content Responsibility 29. Upon full and complete payment of submitted invoices for the project development and launch of the website, client will own the graphic designs, web content, page designs and banners (“Customer Content”) as well as the CMS Software. 30. Upon completion of the development of the site, client will assume full responsibility for Web site content maintenance and content administration. Client, not CivicPlus, shall have sole responsibility for the accuracy, quality, integrity, legality, reliability, appropriateness, and intellectual property ownership or right to use of all Customer Content. 31. Client shall not (i) license, sublicense, sell, resell, transfer, assign, distribute or otherwise commercially exploit or make available to any third party the Software in any way; (ii) modify or make derivative works based upon the software; (iii) create Internet “links” to the Software or “frame” or “mirror” any functionality on any other server or wireless or Internet-based device; or (iv) reverse engineer or access the Software in order to (a) build a competitive product or service, (b) build a product using similar ideas, features, functions or graphics of the Software, or (c) copy any ideas, features, functions or graphics of the Software. 32. The CivicPlus name, the CivicPlus logo, and the product and module names associated with the System are trademarks of CivicPlus, and no right or license is granted to use them. Indemnification 33. CivicPlus will not be liable for any act, omission of act, negligence or defect in the quality of service of any underlying carrier or other service provider whose facilities or services are used in furnishing any portion of the service received by the customer. CivicPlus will not be liable for any failure of performance that is caused by or the result of any act or omission by customer or any entity other than CivicPlus that furnishes services, facilities or equipment used in connection with CivicPlus services or facilities. 34. Except as expressly provided in this Agreement, CivicPlus makes no expressed or implied representations or warranties, including any warranties regarding merchantability or fitness for a particular cause. 35. CivicPlus warrants and represents the product supplied under this agreement is merchantable and fit for intended purposes of such product as disclosed by client to CivicPlus. Force Majeure 36. No party shall have any liability to the other hereunder by reason of any delay or failure to perform any obligation or covenant if the delay or failure to perform is occasioned by force majeure, meaning any act of God, storm, fire, casualty, unanticipated work stoppage, strike, lockout, labor dispute, civic disturbance, riot, war, national emergency, act of Government, act of public enemy, or other cause of similar or dissimilar nature beyond its control. Miscellaneous 36. This contract shall be governed by and construed according to the laws of the State of Illinois, County of McLean. 37. CivicPlus warrants and represents the certification set forth in Exhibit D are true and accurate.
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Page 3 of 4 CivicPlus • 317 Houston St., Suite E • Manhattan, KS 66502 • www.CivicPlus.com Toll Free 888-228-2233 • Accounting Ext. 215 • Support Ext. 307 • Fax 785-587-8951 Service & License Agreement for Normal, IL
Acceptance We, the undersigned, agreeing to the conditions specified in this document, understand and authorize the provision of services outlined in this Agreement.
Town of Normal, IL Date
CivicPlus Date
Sign and Fax this Copy And – Mail Two (2) Signed Originals
Attn: Contract Manager CivicPlus Contract Manager 317 Houston St., Suite E Fax: 785-587-8951 Manhattan, KS 66502
We will fax a counter-signed copy of the faxed contract back to you so we can begin your project. Upon receipt of two signed originals, we will counter-sign and return one copy for your files.
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Page 4 of 4 CivicPlus • 317 Houston St., Suite E • Manhattan, KS 66502 • www.CivicPlus.com Toll Free 888-228-2233 • Accounting Ext. 215 • Support Ext. 307 • Fax 785-587-8951 Service & License Agreement for Normal, IL
Exhibit A - CivicPlus Project Deliverables All Quotes are in US Dollars and Valid for 30 Days from March 30, 2011.
Project Development $55,019 Minus 5% Employee Discount (-$2,751)
Annual Support, Maintenance & Hosting $9,615 Server Storage not to exceed 60 GB (total); Media Center Storage not to exceed 10 GB, total. Total Fees Year 1 $61,883
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Exhibit A 1 of 3 CivicPlus • 317 Houston St., Suite E • Manhattan, KS 66502 • www.CivicPlus.com Toll Free 888-228-2233 • Accounting Ext. 215 • Support Ext. 307 • Fax 785-587-8951 Service & License Agreement for Normal, IL
Project Development Objective 1: Establishing Your Site’s Focus Phase 1: Analysis and Timeline Development $2,973 Deliverable: Project Timeline and worksheets Phase 2: Website Design $6,000 Deliverable: Website Design Composition Phase 3: Navigation Architecture Development $1,620 Deliverable: Navigation structure optimized for your website Objective 2: Content Development and Page Layout Phase 4: Modules and Site Setup $3,184 Deliverable: Set up fully functional site, software that runs the site, and site’s statistical analysis. Phase 5: Content Development of 300 standard pages and up to 1,500 supporting elements $8,100 Deliverable: Website content development and module content. Phase 6: Test and Review, Establish Future Expectations $2,606 Deliverable: List of items that need to be addressed Objective 3: Equipping Your Staff for Successful Website Maintenance Phase 7: 24 Hours Phone Training (up to 2 employees) Deliverable: Train System Administrator(s) on CMS Administration, permissions, setting up groups and users, module administration. Basic User training on pages, $3,000 module entries, applying modules to pages. Applied use and usability consulting to result in effective communication through your website. Objective 4: Website Deployment Phase 8: Go-Live and Project Review $1,486 Deliverable: Final project review report Phase 9: Marketing $250 Deliverable: Registration of site with all major search engines Phase 10: Ongoing Consultation Deliverable: Site review with recommendations for enhancements to improve visitor Included interaction; layout, design and content recommendations. Expandable Modules None n/a Additional Functionality Mobile Website Detection and Browsing Included Google Language Translation Included One (1) SSL Setup and Hosting – CivicPlus Purchases Included Two (2) Advanced Subsites ($6,500/ea) $13,000 Four (4) Basic Subsites ($2,500/ea) $10,000 Gov 2.0 Upgrades Blog Share Included Facebook Integration Twitter Integration Included Options Included in One-Time Fee Pre-Implementation Option: On-Site Kick-Off Meeting $2,800 One day meeting with website committee to discuss design goals, review audience goals and meet with departments to kick-off with a project overview Quote includes travel expenses. Deliverable: A document summarizing the meetings, with analysis and recommendations. Design information gathered.
Total Project Development Fee $55,019 Minus 5% Employee Discount ($2,751)
Annual Support, Maintenance and Hosting Fee $9,615 Server storage not to exceed 60 GB; Media Center storage not to exceed 10 GB Total Fees Year 1 $61,883
Exhibit A 2 of 3 CivicPlus • 317 Houston St., Suite E • Manhattan, KS 66502 • www.CivicPlus.com Toll Free 888-228-2233 • Accounting Ext. 215 • Support Ext. 307 • Fax 785-587-8951 Service & License Agreement for Normal, IL
Project Development Includes the Following: Modules Functionality • Alerts Center & Emergency Alert Notification • Action Items Queue • Archive Center • Audit Trail / History Log • Bid Postings • Automated PDF Converter • Business/Resource Directory • Automatic Content Archiving • Calendar • Content Library • Carbon Calculator • Dynamic Breadcrumbs • Document Center • Dynamic Sitemap • ePay • Expiring Items Library • Facilities & Reservations w/50 Facilities • Graphic Link Administration • FAQs • Links Redirect and Broken Links Finder • Featured Info Module • Menu Management • Forms Development Tool • Mouse-over Menu Structure • Healthy City Initiative • Online Editor for Editing and Page Creation (WYSIWYG) • Intranet • Online Web Statistics (Only with CivicPlus Hosting) • Job Postings • Page Wizard w/Multiple Layouts • Media Center • Printer Friendly/Email Page • NewsFlash • Rotating Content • NotifyMe Email Subscription • RSS • Online Job Application w/1 Generic Application • Search Engine Registration • Opinion Poll • Site Layout Options • Permits & Licensing • Site Search & Entry Log • Photo Gallery • Slideshow • Postcard Module • User & Group Administration Rights • Quick Links • Web Page Upload Utility • Real Estate Locator w/25 Properties • Website Administrative Log • Request Tracker (5 users) • Staff Directory
Annual Support, Maintenance & Hosting Service Include the Following: Support Maintenance of CivicPlus Hosting Application & Modules 7-7 (CST) Mon-Fri (excluding holidays) Install Service Patches for OS Shared Web/SQL Server 24/7 Emergency Support Upgrades DNS Consulting & Maintenance Dedicated Support Personnel Fixes Monitor Bandwidth-Router Traffic 2-hour Response during Normal Hours Improvements Redundant ISP Usability Improvements Integration Redundant Cooling Integration New & Upgraded Services Testing Natural Gas Powered Generator Proactive Support for Updates & Fixes Development Daily Tape Backup Online Training Manuals Usage License Intrusion Detection & Prevention Monthly Newsletters Antivirus Protection Phone Consulting Upgrade Hardware CivicPlus Connection CivicPlus University
Exhibit A 3 of 3 CivicPlus • 317 Houston St., Suite E • Manhattan, KS 66502 • www.CivicPlus.com Toll Free 888-228-2233 • Accounting Ext. 215 • Support Ext. 307 • Fax 785-587-8951 Service & License Agreement for Normal, IL
Exhibit B – Subsite Details
CivicPlus Project Development Services & Scope of Services for Basic Sub-Site
• Administration shared with parent site • Same template as parent site with a new banner • Same design elements and color scheme as parent site • Unique URL (reverts to parent site’s URL when sub-site is visited) • Variant global navigation (global navigation buttons are not changed, only the text is replaced) CivicPlus will develop recommended navigation for an additional fee. • Existing and future modules shared with parent site (selecting “View All” on a sub-site calendar takes you to the parent site’s calendar) • Shared site search (returns results from both sites) • Up to 20 pages of content will be developed. Additional development may be purchased • Training not included • Server storage and Media Center storage shared with Parent Site
CivicPlus Project Development Services & Scope of Services for Advanced Sub-Site
• Administration separate from parent site • Separate template from parent site • Separate design elements and color scheme from parent site, including template, banner, colors, style, and graphic elements. • Unique URL • Unique global navigation NOTE: Simple navigation is developed as part of the design. CivicPlus will develop recommended navigation for an additional fee. • Existing and future modules separate from parent site • Shared site search (returns results from both sites) • Up to 20 pages of content will be developed. Additional development may be purchased • Training not included • Server storage and Media Center storage shared with Parent Site
Exhibit B 1 of 1 CivicPlus • 317 Houston St., Suite E • Manhattan, KS 66502 • www.CivicPlus.com Toll Free 888-228-2233 • Accounting Ext. 215 • Support Ext. 307 • Fax 785-587-8951 Service & License Agreement for Normal, IL
Exhibit C – Timeline Details
Meeting the timeline as shown below is contingent upon the Client meeting all mutually agreed upon deadlines. Should the Client fail to meet any deadlines, the parties will mutually agree to extend the affected milestone dates under this Agreement. CivicPlus will not be held liable under this Agreement for any delay caused by the Client. City Website - Key Dates Timeline Approval No later than 4/29 Statistics From Current Website Due No later than 5/6 Department Listing Due No later than 5/6 Kickoff Meeting No later than 5/20 Main Navigation Meeting Week of May 23 Main Navigation & Standards Worksheets Due No later than 5/27 Content Meeting Week of 6/6 Pictures Due No later than 6/17 Design Exercise Due http://sample.civicplus.com/designexercise No later than 6/17 Initial Design Meeting Week of 6/20 Comp due to Client 7/1 Design Approval (Key Date) No later than 8/12 Content Due (Key Date) No later than 8/26 Content Finalized and Approved No later than 10/28 Training Date Week of 11/14 Project Sign off December 1 Go Live Date December 2
Advanced Subsite A - Key Dates Main Navigation & Standards Worksheets Due No later than 7/8 Pictures Due No later than 7/8 Design Exercise Due http://sample.civicplus.com/designexercise No later than 7/8 Initial Design Meeting Week of 7/11 Comp due to Client 7/22 Design Approval (Key Date) No later than 8/26 Content Due (Key Date) No later than 8/26 Content Finalized and Approved No later than 10/28 Training Date Week of 11/14 Project Sign off December 1 Go Live Date December 2
Exhibit C 1 of 1 CivicPlus • 317 Houston St., Suite E • Manhattan, KS 66502 • www.CivicPlus.com Toll Free 888-228-2233 • Accounting Ext. 215 • Support Ext. 307 • Fax 785-587-8951 Service & License Agreement for Normal, IL
Exhibit D – Contractor Certification Icon Enterprises, Inc., d/b/a CivicPlus, certifies that the following representations are true and correct and further agrees as a condition of doing business with the Town of Normal to require all of Contractor’s subcontractors and sub-subcontractors to certify that the following representations are true and correct for each subcontractor and sub-subcontractor: a. Contractor certifies that no Town of Normal officer or employee has any interest in the proceeds of this contract. b. Contractor certifies that same has not committed bribery or attempted bribery of an officer or employee of any governmental official whether on the federal, state or local level. c. Contractor certifies that same has not been barred from conducting business with any governmental unit whether federal, state or local. d. Contractor certifies that the business entity its officers, directors, partners, or other managerial agents of the business have not been convicted of a felony under the Sarbanes-Oxley Act of 2002 nor have any of the same been convicted of any felony under state or federal securities laws. e. Contractor certifies that same has not been barred from contracting with any unit of state or local government as a result of a violation of 720 ILCS 5/33E-3 (bid-rigging) or 720 ILCS 5/33E-4 (bid-rotating). f. Contractor certifies that same is not delinquent in the payment of any debt or tax due the State or the Town of Normal. g. Contractor certifies that same has read the Drug-Free Workplace Act (30 ILCS 580/1 et.seq.) and is in compliance with the act on the effective date of this contract. h. Contractor certifies that same shall maintain books and records relating to the performance of this contract as necessary to support amounts charged under the contract for a period of three (3) years from the later of the date of final payment under the contract or completion of the contract. i. Contractor agrees to comply with applicable provisions of the Town of Normal Human Rights Ordinance, the Illinois Human Rights Act, the U.S. Civil Rights Act and the Americans with Disabilities Act. j. Contractor certifies that the same is an “Equal Opportunity Employer” as defined by Section 2000 (e) of Chapter 21, Title 42 U.S. Code Annotated and applicable Executive Orders. k. Contractor certifies in accordance with the State of Illinois Steel Products Procurement Act (30 ILCS 565/ et.seq.) that steel products used or supplied in the performance of this contract are manufactured or produced in the United States. l. Contractor certifies that same is in compliance with the Employment of Illinois Workers on Public Works Act (30 ILCS 570/ et seq.) m. Contractor certifies that same is in compliance with the State of Illinois Public Works Employment Discrimination Act (775 ILCS 10/ et seq.) n. Contractor certifies that same is in compliance with the State of Illinois Prevailing Wage Act (820 ILCS 130/et seq.) o. Contractor certifies that for public works contracts exceeding one hundred thousand dollars ($100,000) in value contractor is in compliance with the Town of Normal Responsible Bidder Ordinance which requires Contractor to participate in applicable apprenticeship and training programs approved by and registered with the United States Department of Labor’s Bureau of Apprenticeship and Training. (This provision shall not apply to federally funded projects if such application would jeopardize the receipt of use of federal funds in support of such project.) p. Contractor certifies that same is or is not (please circle applicable designation) a Minority and Female Business Enterprise as defined by the State of Illinois (30 ILCS 575/et seq.) q. Contractor certifies that same is in compliance with the Patriot Act and Executive Order 13224 and federal Anti-Money Laundering Control Act of 1986 as amended. r. Contractor certifies that same is in compliance with continue to comply with the American Recovery and Reinvestment Act of 2009 when federal funds are used pursuant to this Act for the work undertaken by Contractor. s. Contractor hereby agrees to defend, indemnify and hold harmless the Town of Normal, its officers, employees and agents from and against any and all claims, damages, losses, risks, liabilities, and expenses (including
Exhibit D 1 of 2 CivicPlus • 317 Houston St., Suite E • Manhattan, KS 66502 • www.CivicPlus.com Toll Free 888-228-2233 • Accounting Ext. 215 • Support Ext. 307 • Fax 785-587-8951 Service & License Agreement for Normal, IL
reasonable attorneys’ fees and costs) arising from or related to any breach of the foregoing representations and warranties.
Done this ______day of ______, 2011.
______
Contractor
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Exhibit D 2 of 2 CivicPlus • 317 Houston St., Suite E • Manhattan, KS 66502 • www.CivicPlus.com Toll Free 888-228-2233 • Accounting Ext. 215 • Support Ext. 307 • Fax 785-587-8951 TOWN COUNCIL ACTION REPORT
April 14, 2011
Resolution Authorizing the Execution of an Agreement with the Illinois Department of Transportation for the Use of Federal Transportation Enhancement Funds in the Amount of $112,000 for the Gateway Plaza Construction Project
PREPARED BY: Wayne Aldrich, Uptown Development Director
REVIEWED BY: Mark R. Peterson, City Manager Steven D. Mahrt, Corporation Counsel
BUDGET IMPACT: Funding for the Town’s portion of $28,000 is budgeted in line item 335-9880-466.20.10 of the Uptown Fund for this work. An additional $1,000,000 of funding is available from the TIGER Discretionary Grant STAFF RECOMMENDATION: Approval
ATTACHMENTS: Proposed Resolution, Proposed Agreement
BACKGROUND
On December 18, 2009, Illinois Department of Transportation Secretary Gary Hannig informed Mayor Koos that the Town was approved for $419,870 of Illinois Transportation Enhancement Program (ITEP) funding for the Uptown Project. ITEP funding is a federal program funded through the reauthorization of the federal transportation bill and administered by the Illinois Department of Transportation. ITEP funding is to be used primarily to enhance transportation systems by providing visual and cultural resources to improve the quality of life for communities.
Town staff proposes three separate contracts using the ITEP funds. The following is a general description of the proposed projects with the estimated ITEP funding.
1. Uptown Landscape Plantings Project – This project will include the installation of perennial plants in the planters that were constructed under the Uptown Normal Streetscape Project as well as concrete planters to be placed at several locations in Uptown. ITEP FUNDING $72,500. The IDOT agreement for this project was authorized by the Town Council on January 3, 2011, and bids are to be received on April 29, 2011. 2. College and Mulberry Street Lighting – This project includes decorative street lights to be installed on College and Mulberry Avenue from Fell Street to Linden Street. These street lights will be the same style installed in the other portions of Uptown. ITEP FUNDING $235,370. 3. Gateway Plaza – These funds will be used to supplement $1,000,000 in TIGER funding received from the U.S. Department of Transportation for the completion of the Gateway Plaza, which will be constructed in conjunction with the Multimodal Transportation Center Project. ITEP FUNDING $112,000. TOWN COUNCIL ACTION REPORT
These projects are being administered by the Illinois Department of Transportation District 5 office in Paris, Illinois. The District 5 staff has prepared a Local Agency Agreement for execution by the Town for the Gateway Plaza project. A final agreement for the College and Mulberry Street Lighting will be forthcoming in the next few months.
DISCUSSION/ANALYSIS
The agreement with the Illinois Department of Transportation is a standard form IDOT agreement commonly used for Local Agency projects and specifically covers the agreement provisions related to the Gateway Plaza construction project. This project is estimated to have a total cost of $ 1,140,000. The TIGER funding allows eligible items to be funded under the ITEP program at 80% with a 20% match from the Town. For this project ITEP funding is estimated to be $112,000 with the Town’s matching share at $28,000. Combined with the $1,000,000 in TIGER funding, the total estimated project cost is $1,140,000.
Plans for the Gateway Plaza project have been jointly prepared by Hoerr Schaudt Landscape Architects and Clark Dietz, Inc. and have been submitted to the Illinois Department of Transportation District 5 for review. This project is anticipated for an August 5, 2011 bid opening with construction completion anticipated by June 1, 2012, in time for the opening of the Multimodal Transportation Center in July 2012. As these grant funds will assist the Town in completing the Gateway Plaza in Uptown, Town staff recommends approval. RESOLUTION NO. ______
A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION FOR USE OF $112,000 IN FEDERAL TRANPORTATION ENHANCEMENT FUNDS FOR THE GATEWAY PLAZA CONSTRUCTION PROJECT
WHEREAS, the Town of Normal is a home rule unit of local government with authority to legislate in matters concerning its local government and affairs; and
WHEREAS, the Town of Normal was notified by the Illinois Department of Transportation that the Town was approved for $419,870 of Illinois Transportation Enhancement Program funds; and
WHEREAS, it is in the best interests of the health, safety and welfare of the citizens of Normal to enter into an Agreement with the Illinois Department of Transportation to use $112,000 of Transportation Enhancement Funds for the Gateway Plaza Construction Project.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES FOR THE TOWN OF NORMAL, ILLINOIS:
SECTION ONE: That the President be and he is hereby authorized to execute for and on behalf of the Town of Normal, Illinois, an Agreement with the Illinois Department of Transportation to use $112,000 in Transportation Enhancement Funds for the Gateway Plaza Construction Project. A copy of said Agreement is marked Exhibit “A” attached hereto and incorporated herein by reference.
SECTION TWO: That the Town Clerk be and she is hereby authorized and directed to attest the signature of the President on said Agreement and retain in her office a fully executed copy of said Agreement.
ADOPTED this ____ day of ______, 2011
APPROVED:
______President of the Board of Trustees of the Town of Normal, Illinois ATTEST:
______Town Clerk (seal)
Q:\Submitted Council Reports\2011\April 18, 2011\RES AuthExecAgreementIDOTGatewayPlaza-x.doc Local Agency State Contract Day Labor Local Contract RR Force Account
Normal, Town of X Section Fund Type ITEP Number Local Agency Agreement for Federal Participation 10-00243-02-LS STE 502200
Construction Engineering Right-of-Way Job Number Project Number Job Number Project Number Job Number Project Number C-95-322-11 TE-00D5(096)
This Agreement is made and entered into between the above local agency hereinafter referred to as the “LA” and the state of Illinois, acting by and through its Department of Transportation, hereinafter referred to as “STATE”. The STATE and LA jointly propose to improve the designated location as described below. The improvement shall be constructed in accordance with plans approved by the STATE and the STATE’s policies and procedures approved and/or required by the Federal Highway Administration hereinafter referred to as “FHWA”.
Location
Local Name Route Length
Termini Uptown Renewal - Gateway Plaza and Multimodal Streetscape
Current Jurisdiction Town of Normal Existing Structure No
Project Description Landscape plantings and planters
Division of Cost
Type of Work STE % STATE % LA % Total Participating Construction 112,000 ( * ) ( ) 28,000 ( ** ) 140,000 Participating Construction ( ) ( ) 1,000,000 ( ***Bal ) 1,000,000 Preliminary Engineering ( ) ( ) ( ) Construction Engineering ( ) ( ) ( ) Right of Way ( ) ( ) ( ) Railroads ( ) ( ) ( ) Utilities ( ) ( ) ( ) Materials TOTAL $ 112,000 $ $ 1,028,000 $ 1,140,000 *80% STE NTE $112,000, to be used first; **LA Non Federal Match to ITEP funds ***Fed. TIGER funds received locally and administered through FTA; Balance Local
NOTE: The costs shown in the Division of Cost table are approximate and subject to change. The final LA share is dependent on the final Federal and State participation. The actual costs will be used in the final division of cost for billing and reimbursment.
If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above.
The Federal share of construction engineering may not exceed 15% of the Federal share of the final construction cost. Local Agency Appropriation
By execution of this Agreement, the LA is indicating sufficient funds have been set aside to cover the local share of the project cost and additional funds will be appropriated, if required, to cover the LA’s total cost. Method of Financing (State Contract Work)
METHOD A---Lump Sum (80% of LA Obligation) METHOD B--- Monthly Payments of METHOD C---LA’s Share Balance divided by estimated total cost multiplied by actual progress payment.
(See page two for details of the above methods and the financing of Day Labor and Local Contracts)
Printed on 4/6/2011 Page 1 of 5 BLR 05310 (12/08/10)
Agreement Provisions
THE LA AGREES:
(1) To acquire in its name, or in the name of the state if on the state highway system, all right-of-way necessary for this project in accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, and established state policies and procedures. Prior to advertising for bids, the LA shall certify to the STATE that all requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be cooperatively determined by representatives of the LA, and STATE and the FHWA, if required. (2) To provide for all utility adjustments, and to regulate the use of the right-of-way of this improvement by utilities, public and private, in accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems. (3) To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction of the proposed improvement. (4) To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied by a location map). If the improvement location is currently under road district jurisdiction, an addendum is required. (5) To maintain or cause to be maintained, in a manner satisfactory to the STATE and FHWA, the completed improvement, or that portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above. (6) To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and Nondiscrimination Regulations required by the U.S. Department of Transportation. (7) To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and the department; and the LA agrees to cooperate fully with any audit conducted by the Auditor General and the department; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books, records and supporting documentation are not available to support their purported disbursement. (8) To provide if required, for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of the proposed improvement. (9) To comply with Federal requirements or possibly lose (partial or total) Federal participation as determined by the FHWA. (10) (State Contracts Only) That the method of payment designated on page one will be as follows: Method A - Lump Sum Payment. Upon award of the contract for this improvement, the LA will pay to the STATE, in lump sum, an amount equal to 80% of the LA’s estimated obligation incurred under this Agreement, and will pay to the STATE the remainder of the LA’s obligation (including any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs. Method B - Monthly Payments. Upon award of the contract for this improvement, the LA will pay to the STATE, a specified amount each month for an estimated period of months, or until 80% of the LA’s estimated obligation under the provisions of the Agreement has been paid, and will pay to the STATE the remainder of the LA’s obligation (including any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs. Method C - Progress Payments. Upon receipt of the contractor’s first and subsequent progressive bills for this improvement, the LA will pay to the STATE, an amount equal to the LA’s share of the construction cost divided by the estimated total cost, multiplied by the actual payment (appropriately adjusted for nonparticipating costs) made to the contractor until the entire obligation incurred under this Agreement has been paid. (11) (Day Labor or Local Contracts) To provide or cause to be provided all of the initial funding, equipment, labor, material and services necessary to construct the complete project. (12) (Preliminary Engineering) In the event that right-of-way acquisition for, or actual construction of the project for which this preliminary engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following the fiscal year in which this agreement is executed, the LA will repay the STATE any Federal funds received under the terms of this Agreement. (13) (Right-of-Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the close of the twentieth fiscal year following the fiscal year in which this Agreement is executed, the LA will repay the STATE any Federal Funds received under the terms of this Agreement.
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(14) (Railroad Related Work Only) The estimates and general layout plans for at-grade crossing improvements should be forwarded to the Rail Safety and Project Engineer, Room 204, Illinois Department of Transportation, 2300 South Dirksen Parkway, Springfield, Illinois, 62764. Approval of the estimates and general layout plans should be obtained prior to the commencement of railroad related work. All railroad related work is also subject to approval be the Illinois Commerce Commission (ICC). Final inspection for railroad related work should be coordinated through appropriate IDOT District Bureau of Local Roads and Streets office. Plans and preemption times for signal related work that will be interconnected with traffic signals shall be submitted to the ICC for review and approval prior to the commencement of work. Signal related work involving interconnects with state maintained traffic signals should also be coordinated with the IDOT’s District Bureau of Operations. The LA is responsible for the payment of the railroad related expenses in accordance with the LA/railroad agreement prior to requesting reimbursement from IDOT. Requests for reimbursement should be sent to the appropriate IDOT District Bureau of Local Roads and Streets office. Engineer’s Payment Estimates in accordance with the Division of Cost on page one. (15) And certifies to the best of its knowledge and belief its officials: (a) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency; (b) have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen property; (c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, local) with commission of any of the offenses enumerated in item (b) of this certification; and (d) have not within a three-year period preceding the Agreement had one or more public transactions (Federal, State, local) terminated for cause or default. (16) To include the certifications, listed in item 15 above and all other certifications required by State statutes, in every contract, including procurement of materials and leases of equipment. (17) (State Contracts) That execution of this agreement constitutes the LA’s concurrence in the award of the construction contract to the responsible low bidder as determined by the STATE. (18) That for agreements exceeding $100,000 in federal funds, execution of this Agreement constitutes the LA’s certification that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress, in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions; (c) The LA shall require that the language of this certification be included in the award documents for all subawards at all ties (including subcontracts, subgrants and contracts under grants, loans and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. (19) To regulate parking and traffic in accordance with the approved project report. (20) To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes. (21) To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in accordance with current Illinois Compiled Statutes. (22) That the LA may invoice the STATE monthly for the FHWA and/or STATE share of the costs incurred for this phase of the improvement. The LA will submit supporting documentation with each request for reimbursement from the STATE. Supporting documentation is defined as verification of payment, certified time sheets, vendor invoices, vendor receipts, and other documentation supporting the requested reimbursement amount. (23) To complete this phase of the project within three years from the date this agreement is approved by the STATE if this portion of the project described in the Project Description does not exceed $1,000,000 (five years if the project costs exceed $1,000,000). (24) Upon completion of this phase of the improvement, the LA will submit to the STATE a complete and detailed final invoice with all applicable supporting supporting documentation of all incurred costs, less previous payments, no later than one year from the date of completion of this phase of the improvement. If a final invoice is not received within one year of completion of this phase of the improvement, the most recent invoice may be considered the final invoice and the obligation of the funds closed.
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(25) (Single Audit Requirements) That if the LA receives $500,000 or more a year in federal financial assistance they shall have an audit made in accordance with the Office of Management and Budget (OMB) Circular No. A-133. LA’s that receive less than $500,000 a year shall be exempt from compliance. A copy of the audit report must be submitted to the STATE with 30 days after the completion of the audit, but no later than one year after the end of the LA’s fiscal year. The CFDA number for all highway planning and construction activities is 20.205. (26) That the LA is required to register with the Central Contractor Registration (CCR), which is a web-enabled government-wide application that collects, validates, stores, and disseminates business information about the federal government’s trading partners in support of the contract award and the electronic payment processes. If you do not have a CCR number, you must register at https://www.bpn.gov/ccr. If the LA, as a sub-recipient of a federal funding, receives an amount equal to or greater than $25,000 (or which equals or exceeds that amount by addition of subsequent funds), this agreement is subject to the following award terms: http://edocket.access.gpo.gov/2010/pdf/2010-22705.pdf and http://edocket.access.gpo.gov/2010/pdf/2010-22706.pdf.
THE STATE AGREES:
(1) To provide such guidance, assistance and supervision and to monitor and perform audits to the extent necessary to assure validity of the LA’s certification of compliance with Titles II and III requirements. (2) (State Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the STATE (and FHWA, if required) and to award a contract for construction of the proposed improvement, after receipt of a satisfactory bid. (3) (Day Labor) To authorize the LA to proceed with the construction of the improvement when Agreed Unit Prices are approved and to reimburse the LA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and Engineer’s Payment Estimates in accordance with the Division of Cost on page one. (4) (Local Contracts) That for agreements with Federal and/or State funds in engineering, right-of-way, utility work and/or construction work: (a) To reimburse the LA for the Federal and/or State share on the basis of periodic billings, provided said billings contain sufficient cost information and show evidence of payment by the LA; (b) To provide independent assurance sampling, to furnish off-site material inspection and testing at sources normally visited by STATE inspectors of steel, cement, aggregate, structural steel and other materials customarily tested by the STATE.
IT IS MUTUALLY AGREED:
(1) Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard Specifications for Road and Bridge Construction.
(2) That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve the proposed improvement for Federal-aid participation or the contract covering the construction work contemplated herein is not awarded within three years of the date of execution of this Agreement. (3) This Agreement shall be binding upon the parties, their successors and assigns. (3) For contracts awarded by the LA, the LA shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any USDOT – assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The LA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of USDOT – assisted contracts. The LA’s DBE program, as required by 49 CFR part 26 and as approved by USDOT, is incorporated by reference in this Agreement. Upon notification to the recipient of its failure to carry out its approved program, the department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31U.S.C. 3801 et seq.). In the absence of a USDOT – approved LA DBE Program or on State awarded contracts, this Agreement shall be administered under the provisions of the STATE’s USDOT approved Disadvantaged Business Enterprise Program. (4) In cases where the STATE is reimbursing the LA, obligations of the STATE shall cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or applicable Federal Funding source fails to appropriate or otherwise make available funds for the work contemplated herein. (5) All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement and/or amendment shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et seq.) unless the provisions of that Act exempt its application
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ADDENDA
Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement. Number 1 Location Map (Insert addendum numbers and titles as applicable)
The LA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this Agreement and all exhibits indicated above. APPROVED APPROVED Local Agency State of Illinois Department of Transportation
Chris Koos Name of Official (Print or Type Name) Gary Hannig, Secretary of Transportation Date
Mayor By: Title (County Board Chairperson/Mayor/Village President/etc.) (Delegate’s Signature)
(Delegate’s Name - Printed) (Signature) Date
The above signature certifies the agency’s TIN number is Christine M. Reed, Director of Highways/Chief Engineer Date 376001605 conducting business as a Governmental Entity.
DUNS Number Ellen J. Schanzle-Haskins, Chief Counsel Date
Matthew R. Hughes, Acting Director of Finance and Administration Date NOTE: If signature is by an APPOINTED official, a resolution authorizinghii said appointed official to execute this agreement is required.
Printed on 4/6/2011 Page 5 of 5 BLR 05310 (12/08/10)
TOWN COUNCIL ACTION REPORT
April 14, 2011
Ordinance Regulating Comcast Basic Cable Rates and Cable Equipment and Installation Rates
PREPARED BY: Steven D. Mahrt, Corporation Counsel
REVIEWED BY: Mark R. Peterson, City Manager
BUDGET IMPACT: None
STAFF RECOMMENDATION: Approval
ATTACHMENTS: Ordinance
BACKGROUND
The federal government allows municipalities a limited role in regulating the rates charged by cable television companies. The 1992 Cable Television Protection and Competition Act permits cities to regulate rates charged for basic tier cable services and certain equipment and installation charges. This limited ability to regulate is further restricted by a federal mandate that “reasonable rates” as established by the Federal Communications Commission are presumptively authorized. Comcast has filed the required FCC forms verifying that proposed rates for basic tier cable service, equipment and installation fall within FCC guidelines.
DISCUSSION/ANALYSIS
Comcast FCC Form 1240 shows a maximum rate for basic cable services of $17.74 per month. This is an increase of $1.04 (6.22%) over the previous maximum rate of $16.70. The basic tier consists of 23 channels. The current rate actually charged for basic service is $15.99.
Comcast is not proposing an increase at this time for equipment and installation charges. The maximum permitted rates for equipment and installation are set forth in Exhibit A. These rates are established pursuant to FCC Form 1205.
Based on Federal regulations, it is appropriate for the Town Council to approve the proposed maximum rates for basic cable, installation and equipment.
ORDINANCE NO. ______
AN ORDINANCE REGULATING COMCAST BASIC CABLE RATES AND EQUIPMENT/INSTALLATION CHARGES
WHEREAS, the Town of Normal is a Home Rule unit of local government with authority to legislate in matters concerning its local government and affairs; and
WHEREAS, the Town of Normal has authority pursuant to the Federal Communication Commission to regulate basic service tier cable rates and rates charged for associated equipment and installation; and
WHEREAS, Comcast has submitted rate information on the required FCC forms for the period July 1, 2011 through June 30, 2012; and
WHEREAS, after review of rate information supplied by Comcast Cable and after holding a public hearing on cable tv rates the Town Council finds it in the best interests of the health, safety and welfare of the citizens of Normal to approve the rates proposed by Comcast Cable.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE TOWN OF NORMAL, ILLINOIS:
SECTION ONE: That the Normal Town Council finds that the following rates proposed by Comcast fall within the FCC guidelines as reasonable rates and hereby permit the imposition of such rates within the Town of Normal from and after July 1, 2011:
Current Rate Proposed Rate Basic Service $15.99 $17.74 Maximum Equipment and Installation See Exhibit A See Exhibit A Attached Attached
SECTION TWO: It is further ordered that the rates established herein shall not increase for the basic service tier or associated equipment above the maximum rates unless Comcast shall have notified subscribers at least thirty days before the date of such increase and the Town Council has had an opportunity to review the proposed increase in
accordance with FCC guidelines and at least one year has passed from the date of this ordinance. The foregoing shall not prohibit any interim adjustments allowed pursuant to FCC regulations.
SECTION THREE: That the Town Clerk be and she is hereby directed and authorized to publish this ordinance in pamphlet form as provided by law.
SECTION FOUR: That this ordinance shall take effect ten days after the date of its publication.
SECTION FIVE: That this ordinance is adopted pursuant to Home Rule Authority granted the Town of Normal by Article 7, Section 6, of the Illinois Constitution, 1970.
APPROVED:
______President of the Board of Trustees of the Town of Normal, Illinois
ATTEST:
______Town Clerk
(seal)
The foregoing ordinance was voted upon and passed by the President and Board of Trustees of the Town of Normal on the ____ day of ______, 2011, with ______voting aye; ______abstaining; ______voting nay: and ______absent.
AYE NAYOTHER AYE NAYOTHER Councilwoman Reece Councilman Chambers Councilman Nielsen Councilwoman Gaines Councilman Fritzen Mayor Koos Councilman Scott
The foregoing ordinance was approved by the President and Board of Trustees of the Town of Normal on the _____ day of ______, 2011.
The foregoing ordinance was published in pamphlet form on the ___ day of ______, 2011.
General Orders
TOWN COUNCIL ACTION REPORT
April 14, 2011
Resolution Conditionally and Partially Approving the Final Plat of The Lodge on Willow Subdivision by Expedited Process (Northeast Corner of School and Willow)
PREPARED BY: Mercy Davison, Town Planner
REVIEWED BY: Mark R. Peterson, City Manager Steven D. Mahrt, Corporation Counsel
BUDGET IMPACT: N/A
STAFF RECOMMENDATION: Conditional Approval
ATTACHMENTS: Proposed Resolution; Aerial Map
BACKGROUND
Owners Ralph Endress and Factr Properties, LLC control 10 properties at the northeast corner of School and Willow – 400, 402, 404, 404 ½, 406, 408 and 410 N. School, 210 and 214 W. Willow, and 207 W. Cypress. A Final Plat has been submitted for approval, re-subdividing these properties into one lot (3.34 +/- acres) for redevelopment as student apartments. The proposed re-subdivision of the property will eliminate numerous underlying, obsolete lots, tracts, and easements.
DISCUSSION/ANALYSIS
Final Plats may be approved via expedited process when the plat includes no more than three lots, when all property is contiguous and under common ownership, when no public improvements are necessitated, and when no code waivers are requested. This is the case for The Lodge on Willow Subdivision.
Town staff has reviewed the proposed Final Plat and finds it to be in substantial compliance with all applicable subdivision and development codes. The approving resolution contains conditions prior to recording, including the following:
1. Payment of all applicable development fees. 2. Revision of the plat to show the ROW dedication required at the corner of School and Willow. 3. Revision of the plat to show the necessary utility easements.
For these reasons, Town staff recommends conditional approval of the attached resolution pertaining to the proposed Final Plat for The Lodge on Willow Subdivision.
RESOLUTION NO. ______
A RESOLUTION CONDITIONALLY AND PARTIALLY APPROVING THE FINAL PLAT OF THE LODGE ON WILLOW SUBDIVISION BY EXPEDITED PROCESS
WHEREAS, a petition has been presented to the Town for approval of a final plat pursuant to the expedited review process of the Town Subdivision Code; and
WHEREAS, the final plat as submitted depicts a total of not more than three lots and out-lots and consists of contiguous property under common ownership or unified control; and
WHEREAS, it is in the best interests of the health, safety, and welfare of the citizens of Normal to grant a conditional partial approval of said final plat;
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE TOWN OF NORMAL, ILLINOIS:
SECTION ONE: That this resolution pertains to the final plat of The Lodge on Willow Subdivision, prepared by Daniel C. Davison, Professional Land Surveyor No. 035003722 dated January 14, 2011, bearing Town of Normal file stamp dated January 14, 2011.
SECTION TWO: That the approval hereby granted is subject to the following waivers: None.
SECTION THREE: That the approval hereby granted is subject to the following conditions:
a. The subdivider shall post a bond and security as required by Chapter 16 of the Municipal Code, Town of Normal. The Corporation Counsel of the Town of Normal be, and he is hereby authorized and directed to review the security posted to secure the statement of agreement and subdivision bond for said subdivision; and if, in his opinion, the security conforms to all requirements of the Town of Normal, note his approval on this Resolution. If, in his opinion, the security does not conform to all requirements of the Town of Normal, acceptance or rejection of such security shall be vote of the Corporate Authority of the Town of Normal, Illinois.
b. The bond and security shall be posted within ninety days from the approval of this Resolution. In the event the bond and security is not posted before the deadline established herein, this Resolution shall be void, and the owner of the premises shall re-petition the Town of Normal for approval of the final plat.
c. Payment of all applicable subdivision fees including but not limited to water tap-on, storm water detention fee, sanitary sewer tap-on fee, and plan review and inspections fee, all as determined by the Town Engineer.
d. Submission of owners, drainage, County Clerk’s and School District’s certificates.
e. Submit plat in digital format as required by Town Code.
f. Revision of plat to show right of way dedication at the corner of School and Willow meeting town staff approval and the addition of utility easements meeting town staff approval.
SECTION FOUR: That the Town hereby specifically reserves the acceptance for maintenance of streets and other public utilities shown on the approved plat.
SECTION FIVE: That upon meeting the conditions imposed above, the Town Clerk be and she is hereby authorized and directed to certify, record, and file a fully executed copy of this resolution and said plat in the manner provided by law.
SECTION SIX: That the public dedication of property as reflected on the final plat is hereby accepted.
SECTION SEVEN: The Parcel Identification Numbers for this property are:
14-28-204-014 14-28-204-015 14-28-204-016 14-28-204-017 14-28-204-018 14-28-204-019 14-28-204-020 14-28-204-021 14-28-204-022 14-28-204-023 14-28-204-026
ADOPTED this ______day of ______, 2011.
APPROVED:
______President of the Board of Trustees of the Town of Normal, Illinois
ATTEST:
______Town Clerk
(seal)
APPROVAL OF CONDITIONS:
______Corporation Counsel
Done this ____ day of ______, 2011.
This Resolution prepared by Steven D. Mahrt, Corporation Counsel, Town of Normal, 100 E. Phoenix Avenue, Normal, IL 61761
Return to: Clerk, Town of Normal, 100 E. Phoenix Ave., Normal, IL 61761
TOWN COUNCIL ACTION REPORT
April 14, 2011
Resolution to Accept Bids and Award a Contract to Rowe Construction Company for the Uptown Precast Concrete Planter (Bump-Out) Removal Project in the Amount of $72,847.83
PREPARED BY: Wayne Aldrich, Uptown Development Director
REVIEWED BY: Mark R. Peterson, City Manager
BUDGET IMPACT: Funding in the amount of $100,000 is budgeted in line item 333-9885-466.53-08 for this project. A budget surplus of $27,152.17 will be available after funding this contract.
STAFF RECOMMENDATION: Approval
ATTACHMENTS: Proposed Resolution, Bid Tabulation
BACKGROUND
The precast concrete planter curb extensions in Uptown, more commonly referred to as curb “bump- outs,” were designed to allow additional planting area and to add visual interest in the streetscape. For various reasons, these bump-outs are perceived by many to be obstructions that are detrimental to parking. As a result, the Town Council has instructed Town staff to pursue the removal of the bump-outs that extend into the on-street parking areas in Uptown.
On March 17, 2011, Town staff advertised the Uptown bump-out removal project for bids. On April 8, 2011, the Town received three bids for the project.
DISCUSSION/ANALYSIS
Bids for the project were opened and publicly read on April 8, 2011 at 10 a.m. in the Normal Council Chambers. The contractors were asked to submit a base bid as well as an alternate unit price for the installation of concrete pavers provided by the Town. If this item is not used the contractor will purchase and install pavers under unit pricing included in the base bid.
The bids are summarized as follows:
CONTRACTOR BASE BID ALTERNATE ITEM
Stark Excavating Inc. $ 75,920.00 $ 25.00 / SQ. FT. Rowe Construction Company $ 72,847.83 $ 19.25 / SQ. FT. J.G. Stewart Contractors $ 74,333.46 $ 30.24 / SQ. FT.
TOWN COUNCIL ACTION REPORT
The low bid submitted by Rowe Construction is 28.9% under the engineer’s estimate of $102,490. The bids and prequalification requirements have been reviewed by Town staff, and staff recommends the award of the contract to Rowe Construction.
The work is expected to begin within the next several weeks after the Town Council award. A completion date of June 24, 2011 is included in the contract to assure that work is finished before the Sugar Creek Arts Festival. RESOLUTION NO. ______
A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH ROWE CONSTRUCTION COMPANY FOR THE UPTOWN PRECAST CONCRETE PLANTER (BUMP-OUT) REMOVAL PROJECT IN THE AMOUNT OF $72,847.83
WHEREAS, the Town of Normal is a Home Rule Unit of local government with authority to legislate in matters concerning its local government and affairs; and
WHEREAS, on April 8, 2011 after notice, the town opened three bids for the Uptown Precast Concrete Planter Removal Project; and
WHEREAS, Rowe Construction Company was the lowest bid; and
WHEREAS, it is in the best interest of the health, safety and welfare of the citizens of Normal to enter into an agreement with Rowe Construction Company for the Uptown Precast Concrete Planter Removal Project.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE TOWN OF NORMAL, ILLINOIS:
SECTION ONE: That the President of the Board of Trustees is hereby authorized to enter into a contract with Rowe Construction Company for the Uptown Precast Concrete Planter Removal Project in the amount of $72,847.83. A copy of said contract is attached hereto as Exhibit “A” and incorporated herein by reference.
SECTION TWO: That the Town Clerk be, and she is hereby authorized and directed to attest to the signature of the President of the Board of Trustees on said contract and to retain a fully executed original of said contract in her office for public inspection.
ADOPTED this ____ day of ______, 2011.
APPROVED:
______President of the Board of Trustees of the Town of Normal, Illinois
ATTEST:
______Town Clerk
(Seal) Town of Normal Eng. Dept.
TOWN OF NORMAL STARK EXCAVATING, INC ROWE CONSTRUCTION CO. JG STEWART CONTRACTORS ENGINEER'S ESTIMATE BLOOMINGTON, IL BLOOMINGTON, IL BLOOMINGTON, IL LETTING: UPTOWN PRECAST CONCRETE PLANTER REMOVAL ITEM # ITEM QUANTITY UNIT UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL
1 TRAFFIC CONTROL AND PROTECTION 1 LUMP SUM $10,000 $10,000.00 $9,000.00 $9,000.00 $2,009.00 $2,009.00 $1,500.00 $1,500.00 2 MOBILIZATION 1 LUMP SUM $2,000 $2,000.00 $3,000.00 $3,000.00 $6,242.15 $6,242.15 $1,500.00 $1,500.00 3 PLANTER CURB REMOVAL (ATTACHED) 18 EACH $1,000 $18,000.00 $340.00 $6,120.00 $502.93 $9,052.74 $382.00 $6,876.00 4 PLANTER CURB REMOVAL (DETACHED) 13 EACH $1,500 $19,500.00 $320.00 $4,160.00 $509.43 $6,622.59 $362.00 $4,706.00 5 COMBINATION CURB AND GUTTER REMOVAL 78 LIN. FT. $50 $3,900.00 $34.00 $2,652.00 $33.35 $2,601.30 $47.50 $3,705.00 6 EARTH EXCAVATION - SPECIAL 46 CU. YD. $100 $4,600.00 $75.00 $3,450.00 $75.40 $3,468.40 $149.91 $6,895.86 7 IRRIGATION REMOVAL 31 EACH $80 $2,480.00 $110.00 $3,410.00 $15.27 $473.37 $35.00 $1,085.00 8 COMBINATION CURB AND GUTTER, TYPE B.6-18 186 LIN. FT. $100 $18,600.00 $71.00 $13,206.00 $60.63 $11,277.18 $64.75 $12,043.50 9 SUBBASE GRANULAR MATERIAL, TYPE B, 12 INCHES 56 SQ. YD. $100 $5,600.00 $57.00 $3,192.00 $70.11 $3,926.16 $64.50 $3,612.00 10 PORTLAND CEMENT CONCRETE BASE COURSE, 8 INCH DEPTH 58 SQ. YD. $65 $3,770.00 $115.00 $6,670.00 $193.18 $11,204.44 $124.16 $7,201.28 11 CONCRETE UNIT PAVERS TYPE 1 OVER CONCRETE BASE 702 SQ. FT. $20 $14,040.00 $30.00 $21,060.00 $22.75 $15,970.50 $35.91 $25,208.82
TOTAL $102,490.00 $75,920.00 $72,847.83 $74,333.46 ALTERNATE ITEMS CONCRETE UNTI PAVERS TYPE 1 OVER CONCRETE BASE SQ. FT. $26.00 $19.25 $30.24
4/14/2011 TOWN COUNCIL ACTION REPORT
April 14, 2011
A Resolution Adopting a Public Comment Policy in Accordance with the State of Illinois Open Meetings Act
PREPARED BY: Grant Anderson, Administrative Intern
REVIEWED BY: Mark R. Peterson, City Manager Geoff Fruin, Assistant City Manager Steven D. Mahrt, Corporation Counsel
BUDGET IMPACT: N/A
STAFF RECOMMENDATION: Approval
ATTACHMENTS: Proposed Resolution
BACKGROUND
Public Act 096-1473 was passed by the Illinois General Assembly and took effect January 1, 2011. The change amends Section 2.06 of the Open Meetings Act to include the language;
(g) Any person shall be permitted an opportunity to address public officials under the rules established and recorded by the public body.
At this time, The Town of Normal does not have a formal written policy that establishes rules for comment during public meetings. In order to comply with the PA 96-1473, staff has developed a set of guidelines regarding public comment for Council to consider.
DISCUSSION/ANALYSIS
In order to comply with the change in state statute, public comment rules need to be recorded, and can be done so through a resolution adopting a public comment policy.
As stated in the attached resolution, Town staff is proposing the following guidelines for public comment, which closely mirror current practice.
1. The individual public comment period for any single meeting shall not exceed ten minutes. 2. No individual shall speak for more than two minutes at any single meeting. 3. No individual representing a group shall speak for more than five minutes at a single meeting. 4. The chair of the meeting shall determine the order of speakers. 5. Individuals wishing to address a public body shall provide the City Manager’s office one week advance notice of intent to speak. 6. Individuals shall be limited to addressing a public body no more than one time in a 45 day agenda period. 7. The topics to be discussed must be germane to the meeting agenda of the public body. TOWN COUNCIL ACTION REPORT
8. The Chair has the right to create (sua sponte) and enforce (instanter) reasonable rules to preserve order and decorum (exempli gratia: pronouncements prohibiting applause, cheering, booing, shouting, use of profanity, wearing of caps, use of signs, banners or placards and other pronouncements designed to preserve order and decorum.) Persons who violate these rules or otherwise disrupt order or decorum may be removed. 9. The Chair may suspend the rules in order to provide more public comment, as deemed appropriate.
The above guidelines reflect the current public comment practices of the Town Council and supporting Boards and Commissions. It is important to note that the policy provides the meeting chair the flexibility to allow for increased public comment when deemed appropriate. The proposed policy in no way limits or restricts an individual’s ability to contact Town officials outside of the public meeting setting. In order to comply with PA 96-1473, Town staff recommends that Council approve the proposed resolution adopting public comment policy.
RESOLUTION NO. ______
A RESOLUTION PROMULGATING RULES FOR PUBLIC COMMENT AT MEETINGS OF THE NORMAL TOWN COUNCIL AND OTHER TOWN BOARDS AND COMMISSIONS
WHEREAS, the Town of Normal is a home rule unit of local government with authority to legislate matters in concerning its local government and affairs; and
WHEREAS, the State of Illinois has amended the Illinois Open Meetings Act to include the following language: “Any person shall be permitted an opportunity to address public officials under the rules established and recorded by the public body.”; and
WHEREAS, it is in the best interest of the health, safety and welfare of the citizens of Normal to establish rules for the orderly receipt of public comment at public meetings of the Normal Town Council and other Boards and Commissions of the Town of Normal.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES FOR THE TOWN OF NORMAL, ILLINOIS:
SECTION ONE: That the following rules shall apply to persons desiring to address public officials of the Town of Normal when said officials are conducting a meeting pursuant to the Open Meetings Act:
A. The individual public comment period for any single meeting shall not exceed ten minutes.
B. No individual shall speak for more than two minutes at any single meeting.
C. No individual representing a group shall speak for more than five minutes at a single meeting.
D. The chair of the meeting shall determine the order of speakers.
E. Individuals wishing to address a public body shall provide the City Manager’s office one week advance notice of intent to speak.
F. Individuals shall be limited to addressing a public body no more than one time in a forty-five day agenda period.
G. The topics to be discussed must be germane to the meeting agenda of the public body.
H. The chair has the right to create (sua sponte) and enforce reasonable rules to preserve order and decorum (e.g. pronouncements prohibiting applause, cheering, booing, shouting, use of profanity, wearing of caps, use of signs, banners or placards and other pronouncements designed to preserve order and decorum).
I. Persons who violate any of the rules established by the chair or otherwise disrupt order or decorum may be removed.
J. The chair may suspend the rules in order to provide more public comment as deemed appropriate.
SECTION TWO: The foregoing restriction of one week advance notice of intent to speak shall not apply to any publicly announced public hearing of the Normal Town Council or any Town Board or Commission where the purpose of said public hearing is to obtain public testimony regarding an announced agenda item.
ADOPTED this ____ day of ______, 2011
APPROVED:
______President of the Board of Trustees of the Town of Normal, Illinois
ATTEST:
______Town Clerk
(seal)
TOWN COUNCIL ACTION REPORT
April 14, 2011
An Ordinance Amending Sections 17.2-1 And 17.9-3 of the Municipal Code of the Town of Normal Regarding Disruption of Public Meetings
PREPARED BY: Wayne Karplus, Deputy Corporation Counsel
REVIEWED BY: Steven D. Mahrt, Corporation Counsel
BUDGET IMPACT: N/A
STAFF RECOMMENDATION: Approval
ATTACHMENTS: Proposed Ordinance
BACKGROUND
In researching rules for the Council to adopt regarding the means for the public to address the Council, it was discovered that other cities had specific ordinances penalizing persons who disrupt public meetings. The Legal Department reviewed ordinances from Decatur, Danville and Champaign. These ordinances also provide for the removal of persons causing disturbances of public meetings. Illinois state statutes regarding disorderly conduct have been construed to apply to persons who disrupt public meetings.
DISCUSSION/ANALYSIS
The proposed ordinance would make it an offense for any person to knowingly "disrupt, disturb or interrupt" any meeting of the Town of Normal. This ordinance is drafted such that it applies to meetings of the City Council, Zoning Board, Planning Commission and other Boards and Committees of the Town of Normal. The ordinance provides clear authority for the Chair of a meeting to have a disruptive person removed from the location of the meeting. It is expected that the various chairs will be very circumspect in the use of this ordinance, such that free speech is not restricted, but that order and decorum prevail at meetings of the Town of Normal.
ORDINANCE NO. ______
AN ORDINANCE AMENDING SECTIONS 17.2-1 AND 17.9-3 OF THE MUNICIPAL CODE OF THE TOWN OF NORMAL REGARDING DISRUPTION OF PUBLIC MEETINGS
WHEREAS, the Town of Normal is a home rule unit of local government with authority to legislate in matters concerning its local government and affairs; and
WHEREAS, the Town of Normal has adopted rules for the public to address the President and Board of Trustees of the Town of Normal; and
WHEREAS, the Town of Normal has numerous boards, commissions and committees; and
WHEREAS, the Town of Normal boards, commissions and committees often deal with issues which can cause strong emotional reactions; and
WHEREAS, the deliberative process of the various boards, commissions and committees is often best carried out in calm organized setting; and
WHEREAS, the Town of Normal does not seek to stifle debate or speech on any topic; and
WHEREAS, it is important that the boards, commissions and committees of the Town of Normal be permitted to conduct business without undue disruption or disturbance.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES FOR THE TOWN OF NORMAL, ILLINOIS:
SECTION ONE: That Section 17.2-1. of the Municipal Code Town of Normal, Illinois, 1969, as amended, be and the same is hereby further amended by adding subsection I. to read as follows:
I. Disturbs, Disrupts or Interrupts any regular or special meeting of any Board, Committee or Commission of the Town of Normal. In addition to any penalty for any violation of this section, any person disturbing, disrupting or interrupting any meeting may be summarily ejected from the premises at the direction of the Chair of the meeting.
SECTION TWO: That Section 17.9-3 of the Municipal Code Town of Normal, Illinois, 1969, as amended, be and the same is hereby further amended by inserting at the appropriate location the amount of $50.00 for settlement of a violation of Section 17.2-1(I).
SECTION THREE: That the Municipal Code, Town of Normal, Illinois, 1969, as previously amended and as amended herein shall remain in full force and effect.
SECTION FOUR: That the Town Clerk be and she is hereby directed and authorized to publish this ordinance in pamphlet form as provided by law.
SECTION FIVE: That this ordinance shall take effect ten days after the date of its publication.
SECTION SIX: That this Ordinance is adopted pursuant to Home Rule Authority granted the Town of Normal by Article 7, Section 6, of the Illinois Constitution, 1970.
APPROVED:
______President of the Board of Trustees of The Town of Normal, Illinois
ATTEST:
______Town Clerk
(seal)
The foregoing ordinance was voted upon and passed by the President and Board of Trustees of the Town of Normal on the ____ day of ______, 2011, with ______voting aye; ______abstaining; ______voting nay: and ______absent.
AYE NAY OTHER AYE NAYOTHER Councilwoman Reece Councilman Chambers Councilman Nielsen Councilwoman Gaines Councilman Fritzen Mayor Koos Councilman Scott
The foregoing ordinance was approved by the President and Board of Trustees of the Town of Normal on the _____ day of ______, 2011.
The foregoing ordinance was published in pamphlet form on the ___ day of ______, 2011.
New Business
TOWN COUNCIL ACTION REPORT
April 14, 2011
A Presentation by Uptown Development Director, Wayne Aldrich and City Engineer, Gene Brown, on the High Speed Rail Construction Project Planned to Begin in May of 2011
PREPARED BY: Mark R. Peterson, City Manager
BUDGET IMPACT: N.A.
STAFF RECOMMENDATION: That the presentation be received. No Council Action is required.
BACKGROUND
As the Council is aware, last year the federal government awarded a $1.2 billion grant to the State of Illinois for the purpose of developing a high speed passenger rail service between the City of Chicago and the City of St. Louis, running through Uptown Normal. Work on the installation of new rails and ties began last fall. It is expected that the rail replacement work will move into the Bloomington Normal area in May of this year.
DISCUSSION/ANALYSIS
Town Staff has met with officials from IDOT and the Union Pacific Railroad to discuss their plans for the rail replacement through our community. Given the fact there will be some traffic disruption during this process, I felt it would be appropriate to have Wayne Aldrich and Gene Brown attend the meeting this evening and to provide you with a presentation on what the community will likely need to expect from this rail replacement project.