454-2444 Proposed Agenda for Town Council
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TOWN OF NORMAL CITY HALL NORMAL, ILLINOIS PHONE: 454-2444 PROPOSED AGENDA FOR TOWN COUNCIL MEETING June 6, 2011 7:00 p.m. 5:30 p.m. Work Session to Review and Discuss Proposed Automated Waste Collection Program 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. OMNIBUS VOTE AGENDA (All items under the Omnibus Vote Agenda are considered to be routine in nature and will be enacted by one motion. There will be no separate discussions of these items unless a Council Member so requests, in which event, the item will be removed from the Omnibus Vote Agenda and considered as the first item after approval of the Omnibus Vote Agenda.) A. Approval of the Minutes of the Regular Meeting of May 16, 2011 B. Approval of Town of Normal Expenditures for Payment as of June 1, 2011 C. Motion to Award the Bid for a Service Truck with Utility Body to Barker Motor Co. at a Net Cost of $31,926.00 Including Trade In D. Motion to Waive the Formal Bidding Process and Accept Quotes Totaling $146,178.83 from Dell for the Purchase of Computer Equipment E. Motion to Approve the Annual Street Resurfacing Priority List for FY 2011-12 F. Resolution Accepting a Proposal from HVS International for a Hotel Market Study and Approval of a Budget Adjustment G. Resolution Authorizing the Execution of an Agreement for Technical Planning Services with the McLean County Regional Planning Commission H. Resolution Authorizing Execution of a Participant Agreement with Illinois State University Related to the Central Illinois Regional Broadband Network Project (CIRBN) I. Supplemental Resolution Appropriating an Additional $6,718.48 of Motor Fuel Tax Funds for the Milling and Resurfacing of the Parking Lanes on US Route 51 BUSN Kingsley Street from Dry Grove Street to Hale Street J. Resolution Accepting Dedication of Property – Ironwood Subdivision K. Resolutions Accepting Warranty Deeds for Public Right-of-Way, Water Easements and Public Sanitary Sewer Force Main Easements in Connection with the Development of the Apostolic Christian Church Property at the Northwest Corner of Raab Road and Towanda Barnes Road L. Resolution Conditionally Approving a Water Main Easement Vacation and Dedication Plat – Eastview Christian Church M. Conditional Resolution Partially Approving the Final Plat of the Second Addition to Prairie Gardens Planned Unit Development in the Town of Normal N. Ordinance Approving an Amended Special Use Permit for Grace Church (1311 W. Hovey) for Improvements Depicted on Submitted Plans O. Ordinance Amending Section 22 Division 10 of the Municipal Code Pertaining to Motor Vehicle Towing Services P. Ordinance Establishing Prevailing Wage Rates 5. ITEMS REMOVED FROM OMNIBUS VOTE AGENDA GENERAL ORDERS 6. None NEW BUSINESS 7. Presentation by Mr. Jerry Payonk of Clark Dietz Engineers on the Status of the East Side Highway Environmental Assessment (ESHEA) 8. Presentation on the Design for the Proposed Gateway Plaza Located Between the Children’s Discovery Museum and the Multimodal Transportation Center 9. Motion to Approve an Appointment to the Human Relations Commission CONCERNS ADJOURNMENT ADDENDUM Minutes of the May 19, 2011 Zoning Board of Appeals Meeting Omnibus Vote MINUTES OF THE REGULAR MEETING OF THE NORMAL TOWN COUNCIL HELD IN THE COUNCIL CHAMBERS, NORMAL CITY HALL, 100 EAST PHOENIX AVENUE, NORMAL, MCLEAN COUNTY, ILLINOIS – MONDAY, MAY 16, 2011. 1. CALL TO ORDER: Mayor Chris Koos called the Regular Meeting of the Normal Town Council to order at 7:01 p.m., Monday, May 16, 2011. 2. ROLL CALL: The Clerk called the roll with the following persons physically PRESENT: Mayor Chris Koos and Councilmembers Sonja Reece, Adam Nielsen, Jeff Fritzen, Chuck Scott, Jason Chambers, and Cheryl Gaines. Also present were City Manager Mark Peterson, Deputy City Manager Pamela Reece, Corporation Counsel Steve Mahrt, and Town Clerk Wendy Briggs. ABSENT: None. 3. PLEDGE OF ALLEGIANCE: Mayor Koos led the Pledge of Allegiance to the Flag. 4. OMNIBUS VOTE AGENDA: Councilmember Reece excused herself from voting on any bills submitted by Advocate BroMenn Healthcare and from any bills she may have incurred while performing Council duties. Items F and G were removed from the Omnibus Vote Agenda. MOTION: Councilmember Nielsen moved, seconded by Councilmember Fritzen, the Council Approve the Omnibus Vote Agenda. AYES: Reece, Nielsen, Fritzen, Scott, Chambers, Gaines, Koos. NAYS: None. Motion declared carried. A. APPROVAL OF THE MINUTES OF THE INAUGURATION AND SEATING OF THREE TRUSTEES ON MAY 2, 2011: Omnibus Vote. APPROVAL OF THE MINUTES OF THE REGULAR MEETING OF MAY 2, 2011: Omnibus Vote. B. APPROVAL OF TOWN OF NORMAL EXPENDITURES FOR PAYMENT AS OF MAY 11, 2011: Omnibus Vote. C. MOTION TO APPROVE PAYMENT OF $16,226 TO MCLEAN COUNTY INFORMATION TECHNOLOGIES FOR ANNUAL SUPPORT OF THE EJUSTICE SYSTEM (EJS): Omnibus Vote. COUNCIL MINUTES -2- MAY 16, 2011 D. MOTION TO AUTHORIZE THE ILLINOIS DEPARTMENT OF TRANSPORTATION (IDOT) TO AWARD A CONTRACT TO KRUMHOLZ BROTHERS LANDSCAPING, INC., IN THE AMOUNT OF $97,383.75 FOR THE UPTOWN LANDSCAPE PLANTING PROJECT: Omnibus Vote. E. MOTION TO WAIVE THE FORMAL BID PROCESS AND ACCEPT THE LOW QUOTE SUBMITTED BY MASTERS BROTHERS FOR REPLACEMENT OF THE AIR CONDITIONING UNIT AT THE IRONWOOD CLUBHOUSE IN THE AMOUNT OF $13,600 AND APPROVE A BUDGET ADJUST FOR THE REPLACEMENT: Omnibus Vote. H. RESOLUTION CONDITIONALLY AND PARTIALLY APPROVING THE FINAL PLAT OF THE PATRIOT STATION SUBDIVISION BY EXPEDITED PROCESS (IRVING AND HESTER): Resolution No. 4620: Omnibus Vote. I. RESOLUTION CONDITIONALLY APPROVING AN AMENDED FINAL DEVELOPMENT PLAN FOR THE MORGAN COURT PLANNED UNIT DEVELOPMENT (711 KINGSLEY COURT): Resolution No. 4621: Omnibus Vote. J. ORDINANCE REZONING PROPERTY IN THE TOWN OF NORMAL – BLOOMINGTON-NORMAL PUBLIC TRANSIT SYSTEM (WEST OF WYLIE DRIVE): Ordinance No. 5382: Omnibus Vote. 5. ITEMS REMOVED FROM OMNIBUS VOTE AGENDA: F. MOTION TO ACCEPT A BID FROM GEORGE GILDNER, INC., AND AWARD A CONTRACT IN THE AMOUNT OF $500,976.00 FOR THE GREGORY STREET WATER MAIN REPLACEMENT PROJECT: MOTION: Councilmember Reece moved, seconded by Councilmember Scott, the Council Accept a Bid from George Gildner, Inc., and Award a Contract in the Amount of $500,976.00 for the Gregory Street Water Main Replacement Project. Councilmember Reece posed questions for clarification purposes concerning the “A + B” bidding process. Water Director Steve Gerdes and City Manager Mark Peterson explained the “A + B” bidding process. AYES: Nielsen, Fritzen, Scott, Chambers, Gaines, Reece, Koos. NAYS: None. Motion declared carried. G. RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOVERN- MENTAL AGREEMENT WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION (IDOT) FOR MAINTENANCE OF TRAFFIC CONTROL DEVICES ON US 51, US 150, AND VETERAN’S PARKWAY: Resolution No. 4622: COUNCIL MINUTES -3- MAY 16, 2011 MOTION: Councilmember Reece moved, seconded by Councilmember Nielsen, the Council Adopt a Resolution Authorizing Execution of an Intergovernmental Agreement with the Illinois Department of Transportation (IDOT) for Maintenance of Traffic Control Devices on US 51, US 150, and Veteran’s Parkway. Councilmember Reece posed questions concerning synchronized lights on Main Street. Town Engineer Gene Brown explained the issues involved in synchronizing lights on Main Street. Mr. Brown further indicated that the attempt to synchronize the lights on Veteran’s Parkway was successful. AYES: Fritzen, Scott, Chambers, Gaines, Reece, Nielsen, Koos. NAYS: None. Motion declared carried. GENERAL ORDERS 6. MOTION TO REMAND TO THE PLANNING COMMISSION A PROPOSED ORDINANCE AMENDING THE TOWN CODE TO PERMIT THE KEEPING OF HORSES AND CHICKENS: MOTION: Councilmember Reece moved, seconded by Councilmember Scott, the Council Remand to the Planning Commission a Proposed Ordinance Amending the Town Code to Permit the Keeping of Horses and Chickens. Mayor Koos announced the discussion before the Council at this point was whether or not to send the proposed Ordinance to the Planning Commission for a public hearing. City Manager Mark Peterson further explained the addition to the proposed Ordinance concerning keeping of horses. Councilmember Nielsen indicated his concern with sending the proposed Ordinance to the Planning Commission when this matter would not normally be an issue to be discussed at the Planning Commission level, further indicating he had already received communications from numerous citizens concerning the matter. City Manager Mark Peterson indicated this was an attempt to allow for public input on the subject matter. General Council discussion ensued. AYES: Scott, Chambers, Gaines, Reece, Koos. NAYS: Nielsen, Fritzen. Motion declared carried. COUNCIL MINUTES -4- MAY 16, 2011 NEW BUSINESS 7. MOTION TO APPROVE AN APPOINTMENT TO THE BLOOMINGTON-NORMAL PUBLIC TRANSIT SYSTEM BOARD: MOTION: Councilmember Reece moved, seconded by Councilmember Gaines, the Council Approve an Appointment to the Bloomington-Normal Public Transit System Board. AYES: Chambers, Gaines, Reece, Nielsen, Fritzen, Scott, Koos. NAYS: None. Motion declared carried. Councilmember Reece announced that Mary Caisley had been reappointed to the Bloomington-Normal Public Transit System Board, her term of office to expire in 2014. 8. CONCERNS: 1. FINANCE DIRECTOR: Mayor Koos recognized long-time Finance Director Ron Hill and thanked him for his 32 years of service to the Town. Mr. Hill commented he appreciated the Council and Staff and was grateful for the opportunity to work with both the Council and Staff over his tenure with the Town. Councilmembers