1563 CLEVELAND PUBLIC LIBRARY Minutes of the Regular Board Meeting December 20, 2018 Trustees Room Louis Stokes Wing 12:00 N

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CLEVELAND PUBLIC LIBRARY Minutes of the Regular Board Meeting December 20, 2018 Trustees Room Louis Stokes Wing 12:00 Noon

Present: Mr. Seifullah, Mr. Corrigan, Ms. Rodriguez, Mr. Hairston

Absent: Ms. Butts, Ms. Washington, Mr. Parker

Ms. Rodriguez called the meeting to order at 12:33 p.m.

Approval of the Minutes REGULAR BOARD MEETING OF Ms. Rodriguez moved approval of the Regular Board 11/15/18 Meeting of 11/15/18. Mr. Corrigan seconded the motion, Approved which passed unanimously by roll call vote.

Presentation: CPL150 Brand Update (Tana Peckham, Chief Marketing & Communications Officer)

Ms. Peckham updated that Board on the CPL150 Brand and reviewed the following objectives:

 Elevate Cleveland Public Library (CPL)’s reputation by positioning it as a valued civic asset on par with The Cleveland Museum of Art and The Cleveland Orchestra  Leverage CPL’s 150th Anniversary to:

o Increase awareness of CPL’s mission and programs o Drive attendance to key anniversary events o Launch the CPL Foundation as a legacy gift to the community

Ms. Peckham informed the Board of the following CPL150 events:

Feb. 2-4 Beijing Dance Theater Feb. 16 Staff Gala Feb. 27 State of the Library Address March 23 – Dec 31 Puppetry Exhibit July 27 CPL150 Street Festival Fall 2019 Writers & Readers Event

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November Book Ball Gala Jan. 2020 Annual MLK Day Celebration

Ms. Peckham indicated that CPL150 events and activities would be advertised through TV partnerships and targeted spots, print, and on social media including, but not limited to Instagram, Twitter and FaceBook.

Ms. Peckham stated that the assignment is to create a compelling logo and tagline to mark CPL’s 150th Anniversary.

Ms.Peckham stated that an anniversary logo/tagline combination that was chosen meets the following criteria:

 Is mission-based  Marks our rich history, but also looks forward  Uses design and language to help us envision the next 150 years  Is flexible  Must work with The People’s University  Be able to highlight an event, program, or department  Is inspiring

Ms. Peckham revealed the anniversary logo and announced that it was created in-house by CPL Graphic Designer Ryan Jaenke. The tagline: CPL Open for Discovery.

After some discussion, Ms. Rodriguez and Director Thomas thanked Ms. Peckham for her presentation.

COMMUNICATIONS LTRS. FROM: NIMISH V. Director Thomas acknowledged the following PATGAONKAR, communications: a letter from Nimish V. Patgaonkar, MUMBAI, INDIA; Mumbai, India, announcing the publication of his first JANET INGRAHAM book in Marathi language titled “F1” and expressing his DWYER, STATE appreciation for the Library when he first arrived in LIBRARY OF OHIO Acknowledged Cleveland; a letter from Janet Ingraham Dwyer, Library Consultant, State Library of Ohio, acknowledging Director’s support of Maria Estrella and Erica Marks as they participated in the Ohio Ready To Read Digital Media Literacy Training workshop.

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Aaron Mason, Director of Outreach and Programming Services, stated that Youth Outreach & Programming Coordinator, Erica Marks and Director of Outreach & Programming Services, Aaron Mason participated in an eight-day workshop in Beit She`an, Israel, December 3- 10. The visit to Israel and its associated costs were underwritten by the Jewish Federation of Cleveland. Through training and observation, Mr. Mason and Mrs. Marks learned about a youth development program created by Beit She`an library staff. Mrs. Marks and Mr. Mason presented to Israeli library and education professionals on early-childhood literacy, and digital literacy.

Director Thomas stated that Ms. Marks and Mr. Mason will provide an overview on their trip at an upcoming Board Meeting.

Mr. Seifullah acknowledged Reverend Pamela Pinkney Butts who expressed holiday greetings to the Board; announced the recent publication of her new book “Rags to Riches”; and shared her insights on some personal issues as well as the importance of reading and financial literacy.

Mr. Seifullah thanked Reverend Pinkney Butts for her remarks.

FINANCE COMMITTEE REPORT

Mr. Seifullah presented the following report.

Resolution to Accept Gifts for the Month of November RESOLUTION TO ACCEPT GIFTS (See pages 1632-1635) FOR THE MONTH OF NOVEMBER Mr. Seifullah moved approval of the following 2018 resolution. Mr. Corrigan seconded the motion, which Approved passed unanimously by roll call vote.

WHEREAS, The Board receives gifts of moneys, library service materials and technology resources from generous citizens from time to time; and

WHEREAS, Attached to this Resolution are the Gift Reports itemizing the gifts received by the Library for the month of November of 2018; now therefore be it

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RESOLVED, That the gifts described in the Gift Report for November of 2018 be accepted upon the conditions connected with said gifts in accordance with Section 3375.40(K) of the Ohio Revised Code.

NINTH Ninth Amendment to the Year 2018 Appropriation AMENDMENT TO THE YEAR 2018 (See pages 1636-1640) APPROPRIATION Approved Mr. Seifullah moved approval of the following resolution. Mr. Corrigan seconded the motion, which passed unanimously by roll call vote.

WHEREAS, Ohio Revised Code Section 5705.40 provides for the amendment of an appropriation measure when necessary; and

WHEREAS, It is now deemed necessary to amend the Year 2018 Appropriation Measure, which complies with the Amended Official Certificate of Estimated Resources requested from the Cuyahoga County Budget Commission on December 11, 2018; and

WHEREAS, The aggregate of all appropriation classifications does not exceed the total amount submitted to the Cuyahoga County Budget Commission; now therefore be it

RESOLVED, That the sums indicated on the attached Ninth Amendment to the Year 2018 Appropriation Schedule be approved.

YEAR 2019 Year 2019 Annual Appropriation Measure ANNUAL APPROPRIATION (See pages 1641-1645) MEASURE Approved Mr. Corrigan moved to amend the following resolution to reflect the following correction: “in the detailed attached schedules”. Mr. Seifullah seconded the motion, which passed unanimously by roll call vote.

Mr. Seifullah moved approval of the following resolution as amended. Mr. Corrigan seconded the motion, which passed unanimously by roll call vote.

WHEREAS, On December 14, 2018, the Cleveland Public Library requested a Certificate of Estimated Resources for the Year 2019 from the Cuyahoga County Budget 1567

Commission, which was received on December 17, 2018. On December 19, 2018, the Library requested an update to include additional revenue that will be received in 2019; and

WHEREAS, Ohio Revised Code Sections 5705.38-5705.39 provide for passage of an appropriation measure not to exceed certified estimated resources; and

WHEREAS, The appropriation totals on the attached schedules do not exceed the estimated resources requested on the December 19, 2018 Certificate; now therefore be it

RESOLVED, That the Year 2019 Appropriation Measure in the amount of $59,142,181.79 for the General Fund and listed amounts for other funds be approved as detailed in the attached schedules.

Ms. Krenicky, Chief Financial Officer, stated that the version the Finance Committee approved has been amended.

Mr. Corrigan stated that the Resolved clause has not changed.

Ms. Krenicky stated that the resolution and the Resolved clause has not changed; the listed amounts for other funds to be approved as detailed in the attached schedules has. Appropriation for the Early Literacy fund has been added as we will be receiving revenue in 2019 and not 2018.

Resolution to Authorize Payment of Fees to the CLEVNET RESOLUTION TO Special Revenue Fund Covering the Period February 1, AUTHORIZE 2019 through December 31, 2019 PAYMENT OF FEES TO THE (See pages 1646-1647) CLEVNET SPECIAL Mr. Seifullah moved approval of the following REVENUE FUND resolution. Mr. Corrigan seconded the motion, which COVERING THE passed unanimously by roll call vote. PERIOD FEBRUARY 1, WHEREAS, During CLEVNET’s strategic planning process, 2019 THROUGH DECEMBER 31, the CLEVNET Directors’ Panel asked Cleveland Public 2019 Library to investigate ways to move CLEVNET revenue out Approved of the General Fund to improve how the financial information is captured; and

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WHEREAS, On October 16, 2014, the Board of Trustees of the Cleveland Public Library authorized the Chief Financial Officer to take the necessary steps to create a CLEVNET Special Revenue Fund. As of January 1, 2015, the CLEVNET Special Revenue Fund (#231) was created; and

WHEREAS, On October 26, 2018, the 2019 CLEVNET Fees were presented at the CLEVNET Directors’ Meeting. The Cleveland Public Library’s monthly contract cost is $137,337.51, which includes Ohio Library for the Blind and Physically Disabled, for eleven months from February 1, 2019 through December 31, 2019, for a total annual cost of $1,510,712.61; now therefore be it

RESOLVED, That the Board of Trustees authorizes the payment of $1,510,712.61 to the CLEVNET Special Revenue Fund effective January 1, 2019, with the expenditure being charged to General Fund account 13010053-53900 (Other Purchased Services).

RESOLUTION TO Resolution to Renew Maintenance Contracts with RENEW Integrated Precision Systems for Video Surveillance, MAINTENANCE Access Control, Security, and Fire Protection CONTRACTS WITH (See pages 1648-1649) INTEGRATED PRECISION Mr. Seifullah moved approval of the following SYSTEMS FOR resolution. Mr. Corrigan seconded the motion, which VIDEO passed unanimously by roll call vote. SURVEILLANCE, ACCESS CONTROL, WHEREAS, On October 17, 2013, this Board authorized the SECURITY, AND Library to enter into an agreement with Integrated FIRE Precision Systems Inc. (“IPS”) for the purchase and of PROTECTION installation security cameras, software, and servers Approved from IPS for various Library facilities; and

WHEREAS, On December 21, 2017, this Board authorized the Library to enter into an agreement for maintenance of the Library’s security camera system from January 1, 2018 through December 31, 2018 at a total cost of $60,000; and

WHEREAS, IPS has proposed to provide maintenance of the security camera systems for the period of January 1, 2019 through December 31, 2019 at a total cost of $61,436.69, which was increased to include three additional cameras; and

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WHEREAS, On September 20, 2012, this Board authorized the Library to enter into an agreement with IPS for the purchase and installation of access control systems for various Library facilities. In 2013, this Board approved four subsequent amendments to the agreement to install access controls in additional facilities; and

WHEREAS, This Board has authorized the Library to enter into annual agreements with IPS for maintenance of the access control, security, and fire alarms for every year beginning with calendar year 2015, and the cost of the most recent maintenance agreement as approved by this Board on November 16, 2017 was $43,934.27; and

WHEREAS, IPS has proposed to provide maintenance of the access control, security, and fire alarms for the period of January 1, 2019 through December 31, 2019 at a total cost of $47,204.29, which was increased to include the addition of nine access control systems and five fire alarm systems; now therefore be it

RESOLVED, That the Board of Trustees of the Cleveland Public Library hereby authorizes the Executive Director, CEO or his designee, to enter into agreements with Integrated Precision Systems, Inc. for maintenance services for the Library’s video surveillance system in the amount of $61,436.69 for the period commencing January 1, 2019 through December 31, 2019, and for maintenance of the Library’s access control, security, and fire protection systems in the amount $47,204.29 for the period commencing January 1, 2019 through December 31, 2019, subject to approval of the Chief Legal Officer, with the expenditure being charged to the 12930053-53340 Building Maintenance.

Resolution Authorizing Agreement with Squire Patton RESOLUTION Boggs LLP for Agent and Lobbyist Services AUTHORIZING AGREEMENT Mr. Seifullah moved approval of the following WITH SQUIRE resolution. Mr. Corrigan seconded the motion, which PATTON BOGGS passed unanimously by roll call vote. LLP FOR AGENT AND LOBBYIST WHEREAS, The Board of Trustees of the Cleveland Public SERVICES Library has determined that it is necessary to hire an Approved individual to represent the interests of the Cleveland Public Library with regard to state government policies and legislation; and

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WHEREAS, Timothy J. Cosgrove is an attorney with Squire Patton Boggs law firm, and is among Ohio’s best connected and influential government relations professionals. He combines his experience as director of policy and legislation for former Ohio Governor George V. Voinovich with his training and experience as a lawyer practicing in the legislative counseling, public finance and administrative law areas to serve the needs of corporate, nonprofit and trade association clients in Ohio; and

WHEREAS, The Board of Trustees of the Cleveland Public Library has engaged Timothy J. Cosgrove to provide legislative lobbying and executive agency representation on behalf of the Library over the past several years, and desires to continue to engage his services at the cost of $4,000 per month; now therefore be it

RESOLVED, That the Executive Director, CEO, or his designee, is authorized to enter into an agreement with Timothy J. Cosgrove of Squire Patton Boggs for the period commencing January 1, 2019 through December 31, 2019 in an amount not-to-exceed $4,000 per month and $48,000 per year, which expenditure shall be charged to General fund account 11020053-53710 (Professional Services), which agreement shall be subject to review and approval of the Chief Legal Officer.

RESOLUTION Resolution to Enter into Agreements with Unique TO ENTER Management Services, Inc. for Cleveland Public Library INTO AGREEMENTS (See page 1650) WITH UNIQUE MANAGEMEN Mr. Seifullah moved approval of the following T SERVICES, resolution. Mr. Hairston seconded the motion, which INC. FOR CLEVELAND passed unanimously by roll call vote. PUBLIC LIBRARY WHEREAS, From 2011 through 2018, the Cleveland Public Approved Library Board of Trustees has annually authorized the Cleveland Public Library (“Library”) to enter into agreements with Unique Management Services, Inc. (“Unique”) for services related to the recovery of overdue fines and materials; and

WHEREAS, The Library Administration believes that based upon Unique’s successful history of collecting fines and materials on behalf of the Library, it is in the

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Library’s best interests to continue to contract with Unique and refer overdue accounts for collection; and

WHEREAS, Unique has proposed to continue the budget neutrality guarantee whereby the Library will not be charged for more than the amount of money recovered plus amounts waived, at the cost of $8.95 per account referred, for an estimated total amount not-to-exceed $60,000.00 in payments from fees recovered plus amounts waived; now therefore be it

RESOLVED, That the Board of Library Trustees authorizes the Executive Director, CEO or his designee, to enter into a new agreement between the Cleveland Public Library and Unique Management Services, Inc. for material and cash recovery services from January 1, 2019 through December 31, 2019, incorporating a budget neutral guarantee, at the cost of $8.95 per account referred, in an amount not-to-exceed $60,000.00, from fees recovered plus amounts waived, which expenditure shall be charged to General Fund Account 11100053-53710 (Professional Services), and which agreement shall be subject to review and approval of the Chief Legal Officer.

Resolution to Enter into Agreement with Spindrift RESOLUTION TO Management, LLC for Services for the "Party For The ENTER INTO People" AGREEMENT WITH SPINDRIFT (See page 1651) MANAGEMENT, LLC FOR Mr. Seifullah moved approval of the following SERVICES FOR resolution. Mr. Corrigan seconded the motion, which THE “PARTY passed unanimously by roll call vote. FOR THE PEOPLE” WHEREAS, On February 17, 2019, the Cleveland Public Approved Library will begin a year of celebration commemorating 150 years of service to the people of Cleveland; and

WHEREAS, The Library desires to host a day-long outdoor event for the public called “Party for the People” in July 2019 as part of its 150th anniversary celebration; and

WHEREAS, Spindrift Management, LLC (“Spindrift”) is an event planning and management firm that provides services including event logistics and staffing and event production. Spindrift is Cleveland-based and 1572

assisted with the production of such events as the 2016 Cleveland Cavaliers Championship Rally and the InCuya Music Festival; and

WHEREAS, Spindrift has proposed to provide event production services for the “Party for the People” including planning and coordinating the event, sourcing and booking entertainment, and sourcing and managing vendors and subcontractors, for a total fee of $17,500 plus the cost of entertainment, vendors, and subcontractors for which Spindrift has provided approximate estimates in the amount of $53,450, for a total contract price to $70,950; and

WHEREAS, The Library Administration finds Spindrift’s proposal to be fair and reasonable and hereby requests that the Board of Library Trustees authorize the Executive Director to enter into a contract with Spindrift for event management services for the “Party for the People” for a total contract price not-to-exceed $80,000 which includes additional funds in the event that the cost of entertainment, vendors, and subcontractors may be higher than estimated; now therefore be it

RESOLVED, That the Board of Trustees authorizes the Executive Director, CEO, or his designee, to enter into an agreement with Spindrift Management, LLC, for event production services for the “Party for the People” for a total cost not-to-exceed $80,000 which shall be charged to the Founders Fund Account 20380103-53710 RESOLUTION (Professional Services) and which agreement shall be AMENDING subject to the review and approval of the Chief Legal BUDGET Officer. ALLOCATION FOR THE SOUTH Resolution Amending Budget Allocation for the South BRANCH Branch Renovation Project and Rescinding Amendment to RENOVATION Guaranteed Maximum Price Agreement with Albert M. Higley PROJECT AND Co. RESCINDING AMENDMENT TO Mr. Seifullah moved approval of the following GUARANTEED MAXIMUM PRICE resolution. Mr. Corrigan seconded the motion, which AGREEMENT passed unanimously by roll call vote. WITH ALBERT M. HIGLEY WHEREAS, On September 20, 2018, the Board of Trustees Approved of the Cleveland Public Library approved a Resolution to

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reduce the Guaranteed Maximum Price (“GMP”) agreement with Albert M. Higley Co., LLC (“Higley”) by $20,000.00 by removing that amount from the low voltage wiring and equipment allowance and allocating the $20,000.00 to the Owner’s Contingency fund; and

WHEREAS, The Library decided that in lieu of transferring the $20,000.00 from the wiring allowance in the GMP to the Owner’s Contingency fund, it would be best to transfer the $20,000.00 from the budget allocation for Furniture, Fixtures & Equipment (FF&E) to the Owner’s Contingency fund, which would not reduce the GMP since the FF&E is not included in the GMP. This transfer has already occurred; and

WHEREAS, The Library would also like to transfer the remaining unused funds in the FF&E budget and the Equipment & Computer Hardware budget as follows: 1) $78,553.60 to the Owner’s Contingency to cover unanticipated costs, and 2) $6,510.00 to the Design Services budget to cover the amendment the HBM Architect agreement; and

WHEREAS, Approval of these budget reallocations and transfers will not result in an increase to the budget for the South Renovation Project of $4.5 Million Dollars which the Board approved on January 18, 2018; now therefore be it

RESOLVED, That the Resolution adopted by the Board of Trustees of the Cleveland Public Library on September 20, 2018 decreasing the Guaranteed Maximum Price agreement Albert M. Higley, Co. LLC by $20,000.00 and authorizing an amendment is hereby rescinded; and be it further

RESOLVED, That this Board ratifies the previous transfer of the $20,000 from the FF&E budget to the Owner’s Contingency, and further authorizes the transfer from the FF&E and the Technology, Equipment & Computer Hardware budgets of $78,553.60 to the Owner’s Contingency fund, and $6,510 to the Design Fees budget.

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RESOLUTION Resolution Authorizing Amendment to Agreement with HBM AUTHORIZING Architects, LLC for Additional Design Services for the AMENDMENT South Branch Renovation Project TO AGREEMENT (See page 1652) WITH HBM ARCHITECTS, Mr. Seifullah moved approval of the following LLC FOR resolution. Mr. Corrigan seconded the motion, which ADDITIONAL DESIGN passed unanimously by roll call vote. SERVICES FOR THE WHEREAS, In 2016, this Board authorized the Library to SOUTH enter into an agreement with HBM Architects, Inc. (“HBM) BRANCH in an amount not-to-exceed $317,500.00, for the RENOVATION provision of professional architectural services for the PROJECT South Branch Renovation project; and Approved WHEREAS, Drawings, plans, and specifications were completed, and in 2018 the building renovations were completed with the exception of the creation of one handicapped parking space on Clark Avenue adjacent to the South Branch; and

WHEREAS, The City of Cleveland has proposed to undertake the rehabilitation of Clark Avenue in the next year, and as a result, it is necessary for HBM to revise the drawings and reconfigure the handicapped parking space in order to accommodate proposed improvements being planned by the City of Cleveland to Clark Avenue; and

WHEREAS, HBM has proposed to make the revisions to the drawings for the sum of $6,510.00. Approval of this amendment will not result in an increase to the budget for the South Renovation Project of $4.5 Million Dollars which the Board approved on January 18, 2018; now therefore be it

RESOLVED, That the Board authorizes the Executive Director, CEO or his designees, to execute an amendment to the agreement with HBM Architects, Inc, for additional design services, increasing the amount of the agreement by $6,510.00, and bringing the total cost of the agreement between the Library and HBM to $324,010.00. This amendment of $6,510.00 shall be charged to the South Renovation Project in the Building and Repair fund account 40178305-55300-10783, and shall be subject to approval of the Chief Legal Officer.

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In response to Mr. Corrigan’s inquiry, Jeremiah Swetel, Chief Operating Officer, confirmed that change orders for this project did not exceed 6%.

Resolution to Purchase Vehicles from Middletown Ford RESOLUTION TO Fleet Department PURCHASE VEHICLES FROM MIDDLETOWN (See page 1653) FORD FLEET DEPARTMENT Mr. Seifullah moved approval of the following Approved resolution. Mr. Hairston seconded the motion, which passed unanimously by roll call vote.

WHEREAS, The Library has determined that it is necessary to purchase four additional vehicles and that the vehicle that would best meet the Library’s needs is the 2019 Ford Fusion S; and

WHEREAS, On October 26, 2018, Middletown Ford issued a quote to the Library to provide four 2019 Ford Fusion S sedans at a cost of $18,286 per vehicle plus delivery and registration fees, bringing the total cost for all four vehicles to $73,974; and

WHEREAS, The October 26, 2018 quote from Middletown Ford was offered through the State of Ohio Cooperative Purchasing program and was subject to terms of a contract negotiated by the State of Ohio; and

WHEREAS, The contract negotiated by the State of Ohio with Middletown Ford expired on October 31, 2018, and the pricing, terms, and conditions included in the October 26, 2018 quote are no longer available through the State of Ohio Cooperative Purchasing Program; and

WHEREAS, Middletown Ford has agreed to offer the four Ford Fusion S sedans to the Library under the same prices, terms, and conditions as it had offered through the Cooperative Purchasing program as long as the Library places its order before December 31, 2018; and

WHEREAS, Library Administration finds Middletown Ford’s price to be fair and reasonable; now therefore be it

RESOLVED, That the Board of Trustees of the Cleveland Public Library hereby authorizes the Executive Director, CEO, or his designee, to execute such agreements and documents as may be necessary to effectuate the purchase FISCAL OFFICER’S 1576 REPORT Submitted

REPORT ON of four Ford Fusion S sedans from Middletown Ford INVESTMENTS through the Ohio Cooperative Purchasing program for a Submitted total purchase price not to exceed $73,974.00, subject to approval of the Chief Legal Officer, with the REPORT ON expenditure being charged to the General Fund account CONFER. & 12240057-55700 (Vehicles). TRAVEL EXPENDITURES Fiscal Officer’s Report Submitted (See pages 1654-1663) REPORT ON EXPENDITURES Report on Investments MADE FROM THE OWNER’S CONTINGENCY (See page 1664) FUND FOR SAFE, WARM Report on Conference and Travel Expenditures AND DRY CONSTRUCTION (See pages 1665-1668) PROJECT Submitted Report on Expenditures Made from the Owner’s Contingency Fund for Safe, Warm and Dry Construction Project REPORT ON EXPENDITURES (See pages 1669-1674) MADE FROM THE OWNER’S Report on Expenditures Made from the Owner’s Contingency CONTINGENCY Fund for South Branch Renovation Project FUND FOR SOUTH BRANCH RENOVATION (See page 1675) PROJECT Submitted Report on Expenditures Made from the Owner’s Contingency Fund for Lakeshore Facility Roof Replacement Project REPORT ON EXPENDITURES (See page 1676) MADE FROM THE OWNER’S CONTINGENCY HUMAN RESOURCES COMMITTEE REPORT FUND FOR LAKESHORE Mr. Hairston presented the following report. FACILITY ROOF REPLACEMENT PROJECT Regular Employee Report Submitted (See pages 1677-1681) REGULAR EMPLOYENT Mr. Hairston moved approval of the Regular Employee REPORT Report. Mr. Corrigan seconded the motion, which passed Approved unanimously by roll call vote.

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Retirement Recognition Citation RETIREMENT Mr. Hairston moved approval of the following resolution. RECOGNITION Mr. Corrigan seconded the motion, which passed CITATION unanimously by roll call vote. Approved

A Citation has been issued for the following staff members on the occasion of their retirement:

Victoria Beggiani (26 years of service; Children’s Librarian; Grade H –West Park; retires 12/22/2018

George McLemore (20 years of service); Telecom Technician; Grade G – IT / Systems’ retires 12/22/2018

Eugene Dycks (18 years of service); Safety & Protective Services Officer; Grade C –Security; retires 12/21/2018

Jean Collins (27 years of service); Senior Subject Dept Librarian; Grade I –Literature; retires 12/22/2018

Norman Fadil (13 years of service); Safety & Protective Services Officer; Grade C –Security; retires 12/21/2018

Sandra Hughley (40 years of service); Subject Department Clerk; Grade B –Business, Economics, & Labor; retires 12/21/2018

Patricia Fanning (46 years of service); Branch Clerk Grade B –Rice; retires 12/22/2018

Kevin Flowers (41 years of service); Custodian IV; Grade D –Property Management; retired 11/30/2018

Toni Parker (32 years of service); District Managers; Grade K –Martin Luther King, Jr.; retires 12/22/2018

Be it resolved that the citation for the above staff members be presented by the Board of Trustees in appreciation of their, faithful and dedicated service given to the Library by them be recorded in the minutes of this meeting, and

Be it further resolved that the citation be sent to them forthwith if they are not present at this meeting of the Board of Trustees.

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After Ms. Fanning and Mr. Fadil, who were in attendance, expressed their appreciation for the opportunity to serve the community through their work at Cleveland Public Library, Director Thomas and various Trustees thanked them for their commitment, dedication and years of service.

RESOLUTION Resolution Authorizing New Employment Agreement with the AUTHORIZING NEW Director of the Cleveland Public Library EMPLOYMENT AGREEMENT WITH (See pages 1682-1691) THE DIRECTOR OF THE CLEVELAND Mr. Hairston moved approval of the following resolution. PUBLIC LIBRARY Mr. Corrigan seconded the motion, which passed Approved unanimously by roll call vote.

WHEREAS, The Board of Trustees of the Cleveland Public Library unanimously and proudly selected Felton Thomas Jr. as its choice for Executive Director, CEO of the Cleveland Public Library on December 18, 2008, and approved a three year employment agreement on January 22, 2009; and

WHEREAS, On February 16, 2012, this Board renewed the initial agreement for an additional three (3) year term, with annual renewal options; and

WHEREAS, On January 15, 2015, this Board renewed the Director’s Agreement for an additional four (4) year term, which is set to expire on January 18, 2019; and

WHEREAS, The Board is enthused and looking forward to the continued leadership and energy that Felton Thomas, Jr. has brought to the Cleveland Public Library as its Executive Director. The Board notes that since the beginning of his tenure, the Director has successfully stewarded the Library through two tax levy campaigns, and the Library has been the recipient of a “Five Star” rating from the Library Journal seven times. As the Library prepares to celebrate its 150th year anniversary in 2019, and as it works through the facilities Master Planning process, this Board wishes to retain the leadership and talent that Felton Thomas, Jr. brings to this institution and provide him the support and assistance necessary so that he can implement his vision for the CPL of the future; and

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WHEREAS, Based upon all the foregoing, the proposed increased salary for the Executive Director, pursuant to this Resolution, will place the Director’s salary in accord with the scale of similar professional salaries in the library profession in Ohio; and now therefore be it

RESOLVED, That the Board of Trustees of the Cleveland Public Library directs and authorizes the President of the Board of Trustees to execute a new employment agreement with Felton Thomas, Jr. in substantially the form of the agreement included as an exhibit to this Resolution to continue to be the Executive Director of the Cleveland Public Library for a five (5) year term; and be it further

RESOLVED, That the Board hereby authorizes the annual salary of Two Hundred Twenty Thousand Dollars ($220,000.00) for the Executive Director, effective the pay period that includes January 1, 2019, with raises of Five Percent (5%) per year commencing in January of 2020, effective the pay period that includes January 1st of each year, and a payout of 100% of vacation time and 50% of sick time upon expiration or termination of the agreement; and be it further

RESOLVED, That the Board further authorizes that the Director be paid a one-time merit bonus of Ten Thousand Dollars ($10,000.00) in recognition of his service over the past 10 years and in recognition of the years during which he did not receive raises between 2010 and 2013 to be paid in the first pay period following the beginning term of the contract, January 1, 2019; and be it further

RESOLVED, That the Board authorizes and directs the President of the Board to execute the Agreement in substantially the same form as has been provided to the Board with this Resolution.

Various Trustees saluted Director Thomas for his leadership during his tenure at Cleveland Public Library expressed their appreciation for his commitment, dedication and hard work and indicated their wholehearted support of this resolution.

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RESOLUTION Resolution for Special Closing and Holidays in 2019 FOR SPECIAL CLOSING AND Mr. Hairston moved approval of the following resolution. HOLIDAYS IN Mr. Seifullah seconded the motion, which passed 2019 unanimously by roll call vote. Approved WHEREAS, The Cleveland Public Library desires to keep the public informed of its hours of operation, and

WHEREAS, The Cleveland Public Library will be closed in 2019 in observance of the following holidays and special closings as listed below.

New Year’s Day January 1, 2019 Martin Luther King Day January 21, 2019 Presidents’ Day February 18, 2019 Memorial Day May 27, 2019 Independence Day July 4, 2019 Labor Day September 2, 2019 Columbus Day October 14, 2019 Veterans’ Day November 11, 2019 Thanksgiving November 28, 2019 Christmas Eve December 24, 2019 Christmas Day December 25, 2019

WHEREAS, December 31, 2019 hours of operations will be 10:00 a.m. to 6:00 p.m.

RESOLVED, That the proposed schedule be approved by the Library Board of Trustees to become effective immediately.

REPORT ON PAID Report on Paid Sick Time Used by the Month SICK TIME Submitted (See page 1692)

EMPLOYEE DEMOGRAPHICS Employee Demographics(EEO-4)Report (EEO-4) REPORT Submitted (See page 1693)

INSURANCE Insurance Summary Report SUMMARY REPORT Submitted (See page 1694)

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COMMUNITY SERVICES

Mr. Corrigan submitted the following report.

Resolution to Revise and Rename Library Circulation RESOLUTION Policy TO REVISE AND RENAME (See page 1695) LIBRARY CIRCULATION Mr. Corrigan moved approval of the following resolution. POLICY Mr. Seifullah seconded the motion, which passed Approved unanimously by roll call vote.

WHEREAS, The Board of Library Trustees adopted a Circulation Policy on December 15, 2011, with revisions on June 19, 2014, and October 15, 2015, with the intent to better communicate the policies and procedures surrounding the circulation of library materials to the public; and

WHEREAS, In the interest of providing better service to the public, the Leadership Team now in place would like to draw a clearer distinction between policies and procedures, keeping the former within the purview of the Board of Library Trustees, and making the latter the responsibility of the Leadership Team; now therefore be it

RESOLVED, That the Board of Trustees amends the Circulation Policy, as attached, to be effective January 2, 2019, and renames it Policy on Library Cards. MONTHLY Monthly Activity Report ACTIVITY REPORT (See pages 1696-1701) Submitted

Mr. Corrigan stated that this report reflects that year to date, the total circulation is at 5%; electronic media circulation continues to decline; and computer has declined and is related to attendance and walk-in count.

Mr. Corrigan stated that as the economy improves, the Library is less critical to daily life and attendance has decreased.

Finally, Mr. Corrigan explained that although we do add new titles, the year-to-date gain/loss in the overall collection is a reflection of a transfer from book 1582

formats to electronic format versions. Therefore, we do not have the same additions to the collection.

BUIDLING Building Status Update STATUS UPDATE Jeremiah Swetel, Chief Operating Officer, reported that Presented the South Branch opening on December 1 was a success. The Lakeshore Roof Project is complete.

SAFE, WARM & Safe, Warm and Dry Update DRY UPDATE Presented Jeremiah Swetel, Chief Operating Officer, stated that we are 98% complete with the Safe, Warm and Dry project. Collinwood Branch, which is the last branch in the

project, will open on December 29.

ADVOCACY Advocacy Taskforce Update TASKFORCE UPDATE Shenise Johnson Thomas, Chief of External Relations and Presented Development, stated that congratulatory letters from Director Thomas were sent to all election winners within the CPL footprint.

Ms. Johnson Thomas stated that Ohio public libraries will be asking consideration for an increase of PLF funding to 2.22% of the state budget.

FOUNDATION UPDATE Foundation Update Presented Shenise Johnson Thomas, Chief of External Relations and Development, stated that we will kick off with our anniversary host committee breakfast on February 20th at 8 a.m. at the Union Club. A CPL Foundation board member is a member of the Union Club and aided us in securing the space. Invitations for our honorary chairs have been extended to Mayor Jackson, and County Executive Budish to attend and give brief remarks.

Ms. Johnson Thomas asked the Trustees to contact her if they have host committee recommendations.

NEW BUSINESS

Ms. Rodriguez presented the following items of New Business.

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Resolution to Enter into CLEVNET Systems Agreement with RESOLUTION TO The Cleveland Law Library Association ENTER INTO CLEVNET Mr. Seifullah moved approval of the following SYSTEMS resolution. Mr. Seifullah seconded the motion, which AGREEMENT WITH THE CLEVELAND LAW LIBRARY passed unanimously by roll call vote. ASSOCIATION Approved WHEREAS, On February 1, 2012, the Board of Trustees of the Cleveland Public Library (“CPL”) and the Cuyahoga County Law Library Resources Board entered into an agreement (“Agreement”) for the membership of the Cleveland Law Library (“Law Library”) in the CLEVNET system of member libraries; and

WHEREAS, The Agreement, which was for a term of one- year with the option to renew for four additional one- year periods, will expire on January 31, 2019; and

WHEREAS, The Cleveland Law Library Association, which is one of the two Boards which comprise the Law Library, has requested to enter into a new agreement for participation in the CLEVNET system, commencing on February 1, 2019 through December 31, 2019, with automatic annual renewals unless terminated pursuant to the standard CLEVNET agreement language; and

WHEREAS, The Cleveland Law Library Association (“Association”) has adopted a resolution authorizing the Association to enter into the new CLEVNET member agreement; now therefore be it

RESOLVED, That the President of the Board of Trustees of the Cleveland Public Library is hereby authorized to execute a CLEVNET Systems Agreement between the Board of Trustees of the Cleveland Public Library and the Cleveland Law Library Association, for the initial term commencing February 1, 2019 through December 31, 2019 subject to annual renewals and other terms and conditions in accordance with the standard CLEVNET agreement language, as approved by the Chief Legal Officer.

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ELECTIOIN OF Election of Nominating Committee for 2019 Library NOMINATING Officers COMMITTEE FOR 2019 Ms. Rodriguez made a motion to select a Nominating LIBRARY Committee for 2019 Library Officers and designated Mr. OFFICERS Hairston as chair with Mr. Parker and Ms. Butts to serve Approved on the Committee. Mr. Corrigan seconded the motion, which passed unanimously by roll call vote.

DIRECTOR’S REPORT DIRECTOR’S REPORT Before presenting his report, Director Thomas thanked Presented the Board for their confidence in him as Executive Director/CEO of Cleveland Public Library, and stated that he looked forward to continuing in this role.

Finally, Director Thomas stated that the Library will host the CMSD Board Work Session on Tuesday, January 8, 2019, in the LSW Learning Commons. The Director has been asked to give a presentation on CPL150 and invited the Library Board to attend if their schedules should permit.

Strategic Plan

Our Mission: We are “The People’s University,” the center of learning for a diverse and inclusive community.

Our Strategic Priorities:

1. Form communities of learning 2. Fight community deficits 3. Ready for the future: CPL 150 4. Cultivate a global perspective 5. Innovate for efficient and sustainable operations

GRANTS & DEVELOPMENT

Highlights of work through the month of November include:

 Submitted request to the Chuck and Char Fowler Family Foundation for support of out-of-school time and after-school programming 1585

 Hosted Grand Opening of the Best Buy Teen Tech Center at Rockport Branch  Managed process for CPL Foundation appeal letter to vendors  Began work on CPL Foundation year end appeal letter  Continued with planning of CPL Foundation Annual Meeting, secured author Laura DeMarco to speak  Assisted in soliciting donations of in-kind gifts for CPL150

PUBLIC SERVICES

Programs and Services

Winterfest Youth Services staff celebrated Winterfest with fun activities and crafts for children and families. Participants cut snowflakes out of coffee filters, made ornaments out of construction paper in the shape of mittens, made picture frames, and illustrated coloring pages. About 100 participants on November 24 came to Youth Services for the event.

Women Heroes of World War I Staff throughout the library coordinated a program for 130 students from four schools on November 9. Center for Local and Global History Olivia Hoge worked with Outreach and Programming staff Erica Marks and Leslie Barret to arrange the visit. With help from International Languages Manager Milos Markovic, Children’s Librarian Julie Gabb, Metadata Archivist Amia Wheatley, Cleveland Digital Public Library Coordinator Rachel Senese, and Rice Branch Library Assistant Mark Tidrick, students were given a tour of Main Library, attended a presentation about women in World War I by author Kathryn Atwood, and had lunch. After lunch, students were split into groups to view and discuss World War I & II posters from the Photograph Collection. Discussion ranged from women’s role at home and in war, propaganda and messaging, to how the posters might be different if they were produced today.

NEOMED-CSU Health Screenings General Research Collections Manager Don Boozer assisted staff from the NEOMED-CSU Partnership for Urban Health 1586

in re-locating their free health screenings from the Science and Technology department to the Indoor Reading Garden. The health screenings were much more visible and utilized by patrons on November 5. Mr. Boozer also provided free brochures and booklets from various agencies on health-related topics, made available by Government Documents Supervisor Sarah Dobransky.

Center for Local and Global History Programming The Center for Local & Global History hosted a research day to help students with research for their History Day projects. General Research Collections Manager Don Boozer and Government Documents Supervisor Sarah Dobransky helped CLGH Manager Olivia Hoge coordinate the event. Over 30 students attended the event where they received one-on-one help from CPL librarians and Mary Manning of the Western Reserve Historical Society. Photograph Collection Librarian Brian Meggitt prepared photographs from the Collection, and links to other digital collections, to assist with students’ research topics.

Library Assistant Lisa Sanchez hosted a Palestine Story Time in Youth Services on November 10th.

CLGH hosted the Genealogy and Family History Research Clinics on November 10th.

G.E.D. ASPIRE Business, Economics & Labor Librarian Susan Mullee tutored GED/Aspire students reviewing consonants and reading comprehension on November 5th & 19th. The two being tutored are at a different level than the other students and need one-on-one tutoring.

Music at Main Saxophone musician Ernie Krivda played a selection of jazz tunes on November 10th. Forty-seven patrons attended the performance.

GIS Workshop Center for Local and Global History Manager Oliva Hoge and Web Administrator Will Skora hosted Introduction to Open Source GIS Workshop. Robert Booth, GIS Consultant and Instructor, conducted a workshop for patrons on how to use QGIS.

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International Languages Programming Library Assistant Catherine Bao hosted 14 programs at CPL and directed nine off-site events which were attended by 239 participants. The programming was geared to promote Chinese language learning and cultural understanding. Victoria Kabo, Subject Librarian, hosted two Russian language events at Memorial-Nottingham Branch and one large Polish language event at Main Library which attracted 140 attendees.

Knitting at PAL Popular Library Manager Sarah Flinn and Public Administration Library Assistant Monica Musser hosted a knitting class for City Hall employees on November 7th. Patrons are knitting items for homeless shelters and discussed future projects.

CPL Puppetry Initiatives The National Marionette Theatre performed “Peter and the Wolf” in LSW auditorium during Winterfest on November 24th. Over 300 people attended this show. Senior Librarian Lan Gao and Library Assistant, Substitute J.J. Lendl also collected email addresses of those who are interested in future puppetry programs and shows at the library.

On November 25th, Senior Librarian Lan Gao attended Puppetry Guild Northeastern Ohio meeting. During the meeting, news about the upcoming major puppetry exhibit at CPL and 2019 World Day of Puppetry were shared among members.

Main Library Tours and School Visits Youth Services Senior Librarian Lan Gao and Library Assistant, Substitute J.J. Lendl conducted a Main Library tour for 25 Federal Reserve Bank stakeholders. Then Assistant Director of Public Services Robin Wood also met this VIP group. Ms. Wood talked about Main Library services and programs to this group. She also prepared some trivia questions for this group in order to present amazing facts and stats about the Main Library.

Youth Services conducted several tours for classes of local schoolchildren. During many of these tours, library cards were provided with assistance of the Lending staff. Lending Assistant Supervisor Tracy Isaac also talked hundreds with students about the power and 1588

responsibility of using a library card with CPL. In total, Youth Services hosted over 340 students from schools including Shaker Heights High School, Almira Academy, Adlai Stevenson, Louis Agassiz Elementary School, Charles Dickens, Cleveland Entrepreneurship Preparatory, Hudson Middle School, North Royalton High School, FDR, and Dike School of the Arts.

Cleveland Public Library Foundation organized a tour following an authors’ talk by David Ford and Brad Schwartz, about their book, Birth of Downtown Cleveland: A Vision Interrupted. Twenty people including the authors toured the Map Collection and Photograph Collection.

Main Library Book Clubs Public Administration Librarian David Furyes held a book discussion in collaboration with the Cleveland Law Library Association and author Peter Kirsanow. For the author’s second visit to PAL, his book Second Strike: A Mike Garin Thriller, was discussed.

Award Winning Book Club Literature Library Assistant Michael Haverman hosted his monthly book club on November 6th. He led a discussion of Delicious Foods by James Hannaham.

Brew Pub Book Clubs CLGH Manager Olivia Hoge hosted the Broad, Books, and Beer book discussion at Masthead Brewery. Glory in Their Spirit by Sandra M. Bolzenius was discussed on November 14th.

General Research Collections Manager Don Boozer hosted the final Books on Tap book discussion for the year at Masthead Brewing Company. Next year, the Brew Pub Book Club will be partnering with Noble Beast Brewing Co. to highlight another downtown establishment.

Brown Bag Book and Movie Club Subject Department Librarian Terry Metter discussed Unbroken by Laura Hillenbrand with patrons and screened the film based on the book after the discussion on November 19th.

Get Graphic! With Ohio Center for the Book Literature Library Assistant Nick Durda hosted his biweekly Get Graphic! Book Club on November 1st and 1589

November 15th. The two titles discussed were Birthright Volume 1 by Joshua Williamson and Sandman Volume 1 by Neil Gaiman.

Literary Frolic Fridays Literature Librarian Timothy Phillips conducted programs on H. Rider Haggard’s King Solomon’s Mines on November 9th for eight patrons and Saint Sir Thomas More’s Utopia on November 30th for nine patrons.

Main Library Outreach Business, Economics, & Labor Librarian Susan Mullee represented CPL at the Ohio City Resource Fair, Carnegie West Branch, showcasing our business and career research databases to assist job searching and career exploration. Ms. Mullee also sent career books and brochures to Carnegie West for the Resource Fair display.

Literature Librarian Timothy Phillips promoted the Letters About Literature program by mailing promotional material to principals of public & private schools and youth specialists throughout the state. Sixty-eight entries have been submitted online.

Literature Librarian Evone Jeffries planned and hosted writing meet-ups for those taking the 30-day writing challenge at Cleveland Public Library Martin Luther King, Jr. Branch. The branch provided dedicated writing space each Saturday. Four attended to write, get feedback, and learn about submitting their work.

Literature Library Assistant Nick Durda worked a table at the small press, zine, and art festival Genghis Con at the Screw Factory in Lakewood, Ohio. Mr. Durda promoted upcoming library programming and services such as: Get Graphic, Poetry Out Loud, mobile hotspots, TechCentral classes, etc.

Popular Library Assistant April Lancaster delivered items to the satellite collection at Case Western Reserve University. Popular Manager Sarah Flinn delivered items to the Cleveland State University satellite collection.

CLGH Manager Olivia Hoge attended a teacher professional development opportunity at the Western Reserve Historical Society, Smithsonian Learning Lab on November 1590

16th. Ms. Hoge had a table about Library resources for teachers.

Fine Arts & Special Collections Manager Pam Eyerdam met with the Schweinfurth Committee on November 9th for the last quarterly meeting. The members selected architectural trade catalogs and two 19th century architectural books.

Children’s Librarian Eric Hanshaw conducted story time at Rainbow Babies and Children’s Hospital to children, parents, and caregivers.

Library Assistant Alea Lytle sent out the Office of Minority Health Resource Guide to each branch, OPS, and SciTech from the Department of Health and Human Services. She also sent Spanish versions of children’s coloring books from the U.S. Fire Administration in the Federal Emergency Management Agency to the South and Fulton branches.

General Research Collections Manager Don Boozer and TechCentral Coordinators Suzi Perez and Melissa Canan initiated a weekly visit to the Ohio Means Jobs office on Carnegie Avenue. The group shared information on applicable services, classes, and resources available through Cleveland Public Library. The information has been enthusiastically received by each new class and the instructor. Visits will continue through December 13, and there are efforts to continue to provide information both in-person and virtually.

Main Library Displays The 1942 Cleveland Roll of Honor which recognizes those who served in World War II was on view in Special Collections during the week of Veterans’ Day. Also, a table display featuring Cleveland-related items was put out for patron tours that include historic Cleveland restaurant menus and the mug shot collection of Cleveland gangsters.

Literature Senior Librarian Jean Collins created and maintained the lobby table-top theater display with works related to the Cleveland Play House production of A Christmas Story, in production November 23rd to December 23rd. Mr. Collins maintained the Great American Read display in the Main Library Lending Department. Also in the Literature Department, staff maintained 1591

displays relating to their respective book clubs, readings, and events.

The Public Administration Library showcased titles on Native American heritage, Cleveland food week, biographies of Supreme Court Justices, and blogging. Popular continues to share selections with PAL.

Collection Development Special Collections staff discovered a 1575 astronomy book, La Comsographia de Pedro Apiano that has moveable paper charts known as volvelles. This subject heading was added to the bibliographic record and a profile sheet was created. Books that have volvelles are rare and considered a way to chart the stars, sun and moon. The Director of Cleveland State University Library made a special trip to view this copy.

Various projects in the Center for Local and Global History continued. Library Assistant Danilo Milich scanned items from the City of Cleveland Historical Park Plan collection and uploaded 10 to ContentDM. Library Assistant Lisa Sanchez continues to assign item descriptions and unique identifiers to the post cards in the Photograph Collection and Ms. Sanchez is adding metadata for images in the Longwood Collection. Library Assistant Adam Jaenke digitized images from the Cleveland Picture Collection photos (CP0). Photograph Collection Librarian Brian Meggitt continued the item- level inventory of the Cleveland City Hall Collection. Mr. Meggitt added unique identifying number, re-housed items, and created initial metadata for 2,300 photographs. Map Collection Librarian Tom Edwards added Sanborn Fire Insurance Maps of Cleveland, Vol. 12, 1913 to the Digital Gallery.

A 2018 limited edition of 1001 Nights [Arabian Nights] was published depicting the beautiful 1919 watercolors by Dutch illustrator Kay Rasmus Nielsen. The John G. White Orientalia Collection features editions of Arabian Nights in over 57 languages and dialects. The endowment supports the purchase of these editions. The copy was on view in Special Collections and a profile sheet created.

Gifts: A gentleman from Florida inherited his grandfather’s collection of chess sets (over 300 sets). Fine Arts & Special Collections Manager Pam Eyerdam selected 14 sets 1592

and worked with Legal Counsel to prepare a Deed of Gift. Five chess books were donated by the Czech chess researcher and publisher of the Quarterly for Chess History. Six books on Armenian & Caucasian history and culture were donated by a PhD Candidate of History from Ohio State University.

Mr. Lawrence Ho, an engineer for the city of Cleveland, donated five items to PAL’s collection:  ECTP (Euclid Corridor Transportation Project) Goals prepared by Dames & Moore Group - July 2001  Streetscape Urban Design Guidelines prepared by Dames & Moore Group March 8, 1999  Streetscape Urban Design Maintenance Manual prepared by Dames & Moore Group - November 2000  Streetscape Urban Design Phase III Design Submittal Illustrative Drawings prepared by Dames & Moore Group November 2000  Transit-Supportive Principles and Development Guidelines prepared by BRW, Inc Dames & Moore Group - December 2000

Research that’s Possible Only at Main Library  A patron requested over 30 books on grammar from the 1930s through the 1960s, and is working through December on her project. Most of the titles were only available at CPL Main.  An employee for Playhouse Square visited the Literature Department twice during the month of November. The Playhouse employee asked to see old theater programs so they could scan some images.  Staff assisted in compiling a profile of Cleveland city councilmen Tyrone Bolden who passed away. Information was pulled from a who’s who file (only found at PAL) as well as the Plain Dealer and Call and Post online databases.  Staff filled a request for an article on OSHA lead regulations in 1979.  Staff assisted a researcher and writer with obtaining historic images of a former Millionaire’s Row mansion, the Sons of Italy Club, and the Colosseum Party Center.  Staff assisted a researcher with locating and obtaining an image of the Fulton Fish Market on 1593

Woodland Avenue. The market was once owned and operated by the patron’s family.  Staff assisted a researcher with obtaining images for the Eliza Bryant Home (also known as the Cleveland Home for Aged Colored People) at two of its three former locations (Cedar Avenue and East 39th Street). The East 39th image, part of the Longwood Project Collection, had not been previously identified as the Eliza Bryant Home.  A patron requested an article by Dick Feagler that appeared in the Cleveland Press in 1968. The patron did not have a specific date of publication, but a staff member was able to use the Plain Dealer (1991-Present) database to find a reference to the article’s subject matter, which led to a book in the CLGH collection that provided the date of publication.  Staff helped a patron find articles about her father who had played sports for John Hay High School. They were able to find Plain Dealer articles which detailed games that he had won for the team.  Staff helped a local newspaper writer locate an article about a Jewish concentration camp survivor that she had written about in 2005. It was a special gift for the survivor.  Staff helped a researcher find city directory information about Chinese restaurants in Cleveland during the early part of the 20th century. Using the Cleveland City Directories, staff was able to find the locations of several Chinese restaurants; King Joy Lo, Mandarin, and Gold Dragon located on Public Square between 1911 and 1924. This information will appear in a forthcoming publication.  A professor from Austin Texas University requested permission to use an image of the title page from an 1882 Jane Austen publication entitled Lady Susan and the Watsons for her new book. This title is very rare since it was featured in a short run American literary newspaper called The Seaside Library.  Assisted Shaker Hts. Archivist in locating a park plan for Shaker Lakes plantings from the early 20th century. 1594

 Staff assisted a Mayan Scholar from Guatemala with research involving the facsimiles of Mexican codices (pre-Columbian) held in Special Collections.  Home owner from Newark, Ohio requested scans from the Howell & Thomas architectural plans, Folder 161.  Student research request from the Derrydale collection.  Researcher requested 13 books on Indonesian puppetry in Special Collections.  Local researcher requested the journal Ohio Architect, Engineer and Builder (1917)  Patron requested 2 boxes from the Marshall Chess archives.  Chess researcher from Switzerland requested scans of pages from the periodical Italia Scacchistica covering a 1911 women’s chess tournament in San Remo, Italy.  Patron requested the 1904 and 1907 editions of The Cleveland Blue Book.  Patron requested scans from the 1878 issue of The American Chess Journal.  Staff assisted a news anchor from WGN-TV Chicago with locating Elliot Ness resources here at Cleveland Public Library and at other local sources.  A patron was doing in-depth research on the health of the Great Lakes. From the library’s collection, he made extensive use of volumes of the Proceedings of the second Federal Conference on the Great Lakes, March 25-27, 1975, and Great Lakes Water Quality Report (Annual Reports). CPL is one of only a handful of libraries to own these volumes in Ohio.  A patron phoned to find out about a certain railroad car produced during World War II. The 1943 edition of Car Builders’ Cyclopedia of American Practice provided helpful information. CPL is the only Ohio library which owns this book.

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Staff Development

The title of Director of Public Services was changed to Director of Main Library & Research during the month. Mr. Skrtic oversees the Main Library Management Team, the collections of Main Library, the art holdings for the library system, Ohio Library for the Blind and Physically Disabled and the Substitutes for the system.

Robin Wood was transferred from Assistant Director of Public Services, Main Library to the Human Resources Department. Ms. Wood’s new title is Director of Talent Acquisition.

An Open Data meeting was held at the Public Administration Library on November 19th. PAL and Main Library staff discussed programming ideas that would involve Cleveland’s civic leaders and everyday citizens, including connecting patrons with CPL resources and teaching them how to access outside resources.

CLGH Librarian Terry Metter received a tour of the Cuyahoga County Archives from County Archivist Dr. Judith Cetina in order to learn more about the Archive’s holdings.

Fine Arts & Special Collections Manager Pam Eyerdam had her essay about the contributions of John G. White to the city was published in the book, Celebrating the Soul of Cleveland (2018). The book is edited by arts advocate Nina Freelander Gibans.

Government Documents Supervisor Sarah Dobransky attended the 2018 Fall Ohio GODORT meeting. As the current president, Ms. Dobransky arranged for speakers from the Department of Housing and Urban Development (Columbus district office), the Small Business Association (Columbus field office) and the Government Publishing Office Procurement Center in Columbus.

Ron Antonucci became the Social Sciences Supervisor, working with General Research Collections Manager Don Boozer to oversee the department and the Sports Research Center.

Librarian Zachary Hay joined the Business, Economics, & Labor department. Mr. Hay was previously at Harvard-Lee Branch. 1596

Cleveland Digital Public Library

Programs, Services & Exhibits Learning Commons Cleveland Digital Public Library regularly hosts classes. During November, we hosted the CPL Fit Yoga series on Wednesdays and Fridays, and the Meditation Monday series. We hosted a well-attended papermaking workshop as part of MakerFaire. We regularly host CPL Chess Club and ran a chess tournament this month. ClevDPL has also developed new curricular offerings related to digitization, including classes on Google apps, and Digital Photography for seniors (with graphics and TechCentral). Future programs will continue to include classes on digitization by appointment, and we have video classes in development.

Programs We held four meetings of the CPL Chess Club with a total of 17 attendees. Coordinating with CPL FIT, we host Yoga and Meditation offerings MWF at 1:00 and have 12 or more regular attenders, about half of whom are from downtown offices. Collaborating with Morgan Paper Conservatory, we hosted a very successful papermaking workshop with well over 200 participants during the course of the day on November 4th. The CPL Wikipedians met on Nov. 15h in the classroom. On Nov. 18th, collaborating with Special Collections we hosted a talk on the Great Lakes Exposition with over 50 attendees. We also hosted a chess tournament, and delivered an art of the book program.

Exhibits ClevDPL continues to assist with Superman exhibits including providing support for the registration of incoming items, support maintaining the three multimedia displays and the Magic Box in Brett Hall, supporting the media content in the John G. White Gallery, and advising on both media conservation & environmental monitoring.

 Magic Box Cleveland Digital Public Library has placed the Magic Box exhibit case on display in Brett Hall. We developed and now maintain digital content for the Magic Box for Superman exhibit, including a video done by and for children, a video on the significance of Action #1, and a facsimile of Action #1 that customers can flip through. 1597

 Kiosk During June ClevDPL obtained display kiosk as a loan from CCS. The kiosk has been placed in a central position in the John G. White Gallery. Content now on display was produced by ClevDPL as a complement to the Antiquities exhibit. ClevDPL has previously created content for the kiosk, and has refreshed content several times, focusing, as appropriate, on chess, Dr. Zelma George, and general special collections. Feedback on the kiosk has been generally positive – the special collections staff feels it adds new interactive experiences to their exhibits. Because of usage statistics and positive feedback, we will be purchasing the kiosk for future use.

 Digital Exhibition Tools ClevDPL continues to investigate using augmented reality and/or QR codes for the upcoming exhibits. Multimedia might be provided through the Magic Box, the kiosk, and more traditional means.

Videography and Photography ClevDPL has continued collaborating with Sports Research Center by creating interview videos. After working to update rights clearances on forms, these videos are being loaded onto Internet Archive, and Sports Research Center staff are in the process of providing time- indexed tables of contents to enhance the ContentDM records pointing to the interviews.

During the three week reporting period for this November ClevDPL produced the following multimedia: Director’s Message about Levy (video), Director’s Message about 131 (Video), E 131 Quinn (video), Mini Maker Faire (video), Mini Maker Faire (photos), Storytelling at Lee (22 videos), Author talk (video), Great Lakes Expo (photos), Lee C. (photos). We will be doing media for Winterfest (video), Winterfest (photos)

Scanning Assistance Cleveland Digital Public Library staff assisted 6 reservations and drop in sessions of two hours (or more) in length. There was scanning of both large personal and library collections in the Digital Hub. Patrons used the Epson 11000XL flatbed, ATIZ book scanner, and I2S

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oversized flatbed scanner to accomplish their projects for personal and publication use.

Public Services Statistics Patron Visits: Between November 1 and November 21 the Cleveland Digital Public Library had 1113 patron interactions. There were 97 KIC Scanner sessions resulting in 3,994 images / 13,917.8 or somewhat more than 13 GB of scan volume. We had a total of 105 attendees at programs. Several hundred patrons came through the department during MakerFaire.

Digital Gallery: For the partial month reported from November 1, 2017-November 21, 2017, Google Analytics (GA) reports 3,361 sessions for 2025 users and 57,608 page views. Per GA, our user base skews toward males, our users are 54% Male and 46% female. Per GA, our age breakdown skews towards youth. The age numbers, which have remained stable for some time, are: 18-24 is 27.50%, 25-34 is 33.50%, 35-44 is 15.50%, 45-54 is 12.50%, 55-64 is 5.50%, and over 65 is 5.50%. Per GA, the bulk of our users have English set as their language preference; however, we have numbers of Spanish, French, Italian, German, Croatian, and Chinese speaking users. Additionally, GA user statistics related to location indicate that we have users from the US, United Kingdom, Canada, India, Brazil, Spain, France, and Switzerland. Finally, GA shows that we have a diverse group of channels that deliver users to CPL’s ContentDM:

 Organic Search channels 37% of our accesses, and Google accounts for 36% of those.  Direct Access through CDM search accounted for 42% of our accesses.  Referrals through other websites are about 13% of our access volume (around 17% of all referrals are from Wikipedia, up 1% from last month. Referrals from our library website, cpl.org, only account for less than 1% (.61%) of our referral total. This number is decreasing. The current version of the library website is not effectively referring patrons to the digital gallery from the library website.  Social Media accounted for 7.42% of our accesses (of that Facebook accounts 31% and Twitter the remaining 61% -- our absolute numbers for Twitter 1599

are increasing and our absolute numbers from Facebook remain the same).  Platform: A little more than a third of our sessions in November occurred on Mobile devices (more than half of these on iPhones and iPads). Our switch to the responsive design website is borne out by the increasing numbers of mobile users accessing the digital gallery.  Browser Use: This month, 50% of our users use Chrome, 25% Safari, 9% Firefox, and 9% Explorer, and 3% Edge.

Outreach Working with our Special Collections Dept., Cleveland Digital Public Library did a trunk exhibit of civil war materials at Shaker High School in connection with National History Day research projects. Special Collections Librarian Raymond Rozman and Digital Library Strategist Chatham Ewing shared original civil war letters with over 200 students on Nov. 6th. Students and teachers wrote nice letters of appreciation.

ClevDPL has completed work with Duraspace on a hosted Hyku project. Right now Hyku will not meet our needs, and so we will continue with Duraspace. Staff have also enhanced demonstration digitization projects with Euclid Library, the Ukrainian Museum and Archives, Shaker Heights Public Library, Cleveland Orchestra and the South Brooklyn Historical Society.

Through e-mail and on the phone, we have continued meeting Karamu House regarding strengthening our partnership for collections management, arrangement, description, preservation, display, and programming. CPL, through ClevDPL, is now a partner with the Cleveland Museum of Art and Karamu on the arrangement, description, and digitization of Karamu archives. As a start, we have placed digital surrogates of several hundred Karamu programs online in a new “Cleveland Theater” collection, and we anticipate a rich partnership with Karamu and the Cleveland Museum of Art with regard to digitization.

Working with CPL’s legal department, ClevDPL has clarified legalities with Dito, a vendor who can assist us with using Google Cloud Storage. Dec. 15th is the target date for beginning with Dito. ClevDPL has 1600

returned the loan from Western Reserve Historical Society of four books to be scanned for the City of Westlake library in early November. ClevDPL continues to scan the Old Brooklyn News for the Old Brooklyn Historical Society.

Dr. Ewing presented at the Internet Archive in San Francisco on CPL’s participation as a lead library in the NEH funded Community Webs project.

Twitter continues to be a successful tool for promoting the Digital Gallery. ClevDPL did 13 tweets, and has 23 new followers and now has 581 followers. There were 508 profile visits. Our top Tweet with 3591 impressions was: Taken on this day in 1939, the Euclid and East 55th Street Safety zone #thiswascle http://ow.ly/gNEW30gjGob pic.twitter.com/whiYDdBYf5

Collection Development Library Staff Does Digitization Cleveland Digital Public Library staff has scanned 349 items (3,927 files), did post-processing for 418 items (4,467 files), and uploaded 313 items (393 files) into the Digital Gallery. We touched 69,978 while doing metadata revision for DPLA

Interlibrary Loan The ILL/Photo Duplication staff have been integrated into ClevDPL, and we can report that there has been no drop off in service volume, and a slight improvement in service delivery. ClevDPL staff have been trained to support and back-up ILL and Photoduplication functions.

Staff Development Chatham Ewing gave a talk and participated in a workshop at the Internet Archive in early November. ClevDPL staff all took the online workshop “Hazard Communication and GHS - What Employees Need to Know.” Catherine Young took the “Bookends” customer service training. Metadata Archivist Amia Wheatley took a linked data workshop, “Newton's Third Law: An Action-and-Reaction Approach to Setting Linked Data in Motion.” Digital Library Coordinator Rachel Senese and Ms. Wheatley participated in an online DocWorks user-group webinar. 1:30-3:0

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Preservation Preservation staff did the following: Paper treatments: 19 sheets simple repair, 1 item (15 simple treatments, 4 complex) Book treatments: 3 simple regular, 27 complex repairs, Digicovers: 40 Enclosures: 6 Labels printed: 22 Books received: 39 Books returned: 23

Exhibits Monitoring and Install ClevDPL has been using Arten devices to monitor light, temperature and humidity levels in Brett Hall, and the John G. White Gallery where materials that might need to be monitored have been installed. These readings are being recorded and maintained for future reference. Brett Hall is also being monitored with a PEM II device which are concealed within the exhibit hall.

Metadata Revision By the end of November, ClevDPL will have completed the process of implementing our plan for revising and updating records from the Digital Gallery to make our metadata ready for inclusion in DPLA. With the exception of the photograph collection, we are ready to contribute data from most of our collections to DPLA and OCLC’s Digital Collection Gateway. All that remains for the Digital Collection Gateway is to do field mapping. Working with OCLC, we are migrating and consolidating collections in the Digital Gallery to improve ease of access to our digital materials.

TechCentral

Cleveland Mini Maker Faire TechCentral participated in the 2018 Cleveland Mini Maker Faire on November 3. Amount the activities offered to attendees were four Virtual Reality Station, tours and demonstrations in the TechCentral MakerSpace, building construction kits, 3D printing demonstrations, button making, and Makey Makey piano and drum exhibits.

Rockport Teen Tech Center Grand Opening TechCentral Manager, CJ Lynce and Public Services Technology staff members helped to prepare last-minute equipment and services for the Rockport Best Buy Teen Tech Center grand opening on November 14. 1602

Community Outreach & Tours TechCentral Manager, CJ Lynce, and TechCentral Coordinator, Melissa Canan, met with a program coordinator at Catholic Charities Migration and Refugee Services on November 13 to discuss a partnership in offering long-term computer instruction at the nearby Walz Branch Library.

Library Assistants, Computer Emphasis, Cortney Gatewood and Alison Guerin provided 3D printer tutorials and instruction for the Girls Make IT Better program sponsored by the Federal Reserve Bank of Cleveland on November 15.

TechCentral staff attended Ohio Library Council’s RightClick 2018 conference at the State Library of Ohio on November 16 and provided demonstrations with the TechCentral Mobile MakerSpace. Additionally, TechCentral Manager, CJ Lynce, gave a presentation on the development and purpose of the Mobile MakerSpace.

Library Assistant, Computer Emphasis, Cortney Gatewood participated in the CPL eSports event on November 24.

Mr. Lynce and TechCentral Coordinator, Suzi Perez, attended a partnership meeting on November 27th with Case Western Reserve University’s IP Venture Clinic and think[box].

Professional Development & Meetings

TechCentral Manager, CJ Lynce, and TechCentral Coordinator, Melissa Canan attended a HotSPot Grant Program meeting on November 7.

Library Assistant, Computer Emphasis, Michael Credico attended Book Ends training on Operations 101 and Circulation on November 15 and 29, respectively.

Library Assistant, Computer Emphasis, Alison Guerin attended the Sirsi Bookends Training on November 20.

Mr. Credico attended a workshop “A Guide to Creative Chaos” at the Center for Arts-Inspired Learning on November 30.

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OLBPD For November 2018, OLBPD circulated 36,754 books and magazines directly to patrons. Additionally, OLBPD circulated 13,158 patron newsletters in November. OLBPD registered 123 new readers to the service. Approximately 625 BARD patrons among 1,525 active users downloaded 13,141 items. On November 3rd, OLBPD Manager Will Reed spoke at the 72nd annual National Federation of the Blind of Ohio state convention. Mr. Reed provided updates on OLBPD activities as well as service initiatives in the near future as announced by the National Library Service. OLBPD also staffed an information table as part of the conference exhibits, promoting and speaking to attendees about services – many of whom are patrons. On November 4th, OLBPD Manager Will Reed and OLBPD Library Assistant Ken Redd participated in the first Tactile Carnival held at the Cleveland Museum of Art. The Tactile carnival featured a variety of accessible carnival games that provided a “hands on experience” for children and adults to do real life activities as experienced by those who have hearing or vision loss. OLBPD hosted a ‘braille name game’ where participants were given a braille alphabet card and challenged to create their name in braille. OLBPD also provided attendees with a customized braille label of their name as a souvenir. OLBPD is working with CPL’s Knowledge Office to offer a patron satisfaction survey. The Standards and Guidelines of service recommend network libraries to complete an evaluation of patron satisfaction every three years. Tentatively, plans are to announce the survey’s availability to readers in the spring of 2019, and results will be used to review and improve services. On November 13th, OLBPD Librarian Michelle Makkos participated in the Cleveland Sight Center book discussion of “The Crocodile on the Sand Bank” by Elizabeth Peters held at the Cleveland Museum of Art. The OLBPD adult book club met on November 9th to discuss “One Second After” by William R. Forstchen.

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BRANCHES

DISTRICT ONE

Eastman - On November 5, 2018, Branch Manager Ken Knape attended a Westtown Community Development Corporation Board Meeting at Cafe Rome. The Board watched a presentation on Oak Street Health at the Westtown Shopping Center. The center provides health care for people who are in underserved neighborhoods. There will also be a Holiday Window Display Contest. Businesses located in the Lorain Station Historic District that decorate their storefront windows in the holiday spirit will be entered into a contest to win Home Depot Gift Cards.

Lorain - During the month of November, Tech Central hosted CPL & Your Device, Resume, and Job Searching Online Workshops at the Lorain Branch. Programs for youth were themed around Karaoke, Thanksgiving, Make Some Noise Musical Instruments, a Tongue Twister Contest, and Make Your Own Holiday Stamp. Children’s Librarian Adela Santana presented story time to Willard Head Start on Tuesdays and Thursdays; Library Assistant Youth Emphasis Todd Fagan presented story time to Stockyard Elementary School. Branch Manager Crystal Tancak taught Book Ends:Customer Service and Book Ends: Circulation courses as well as a Book Ends Refresher session at the Main Managers meeting. Tancak attended the Rockport Teen Tech Center’s Grand Opening. Tancak and Library Assistant Computer Emphasis Peter Roth also attended the Project Red Cord Night Out outreach event in which they shared library programs and services with the community along Lorain Avenue.

Rockport - The big news at Rockport this month was the grand opening of the Best Buy Teen Tech Center. Over 200 community members and VIPs attended the opening ceremony on November 14, 2018 to discover the new space. Demonstrations and tours were performed, refreshments were served, and the library received a Resolution of Recognition from the City of Cleveland! The teen tech center is fully operational and has been having an average daily attendance of over 20 teens! Additionally, our Kid's Cafe has been feeding about 35 children each school day. A class of 25 children visited from Garfield Elementary to read about spiders and complete a craft on November 7, 2018. Librarian Kendra Proctor went to 1605

Chicago for a conference about how to effectively facilitate a book club. Manager Forrest Lykins attended the MyCom Fall Meeting at Bellaire-Puritas Development Corporation. Also, thanks to Property Management, areas of the branch were freshly painted and the carpet was cleaned, looking amazing.

Walz - A staff member at our Walz Branch donated a brand new slow cooker for a Thanksgiving giveaway. Patrons that checked out a cookbook were eligible to enter a raffle. (limit of 10 entries per individual). The desk featured displays of healthy cookbooks which encouraged patrons to check out materials. In addition to our regular programming- Walz also hosted two sessions of Seniors 101 presented by Cleveland Department of Aging.

West Park - On November 26, 2018, West Park Branch welcomed back Ms. Libby Hampton, a former Page, as our new Children's Librarian! We have been without our popular VR station due to roof leaks but we have managed to get it up and running again in a different location! Our "No Shave November" contest and photo booth are back by popular demand. Updates have been made to our exterior lighting to improve the safety and security in our courtyard and parking lot. The popular Art Therapy program ended this month. Our Holiday display of materials out that has been quite popular with patrons.

DISTRICT TWO

Brooklyn - The Brooklyn Branch hosts Aspire ESOL and Citizenship classes twice a week. The Cuyahoga County JFS, and TechCentral (button making program)utilized our meeting room. Youth staff LAYE Cathy Hankins and Children’s Librarian Laura McShane visited HSA Denison for a Harvest story time and craft. Ms. McShane represented the Library at the Metrohealth Patient Family Advisory committee meeting. Staff bid farewell to Fulton staff temporarily stationed at the branch due to SWD, and Branch Manager Ron Antonucci, who returned to CPL Main. Staff welcomed new Clerk to the team: Felicia File, who transferred from Fulton Branch.

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Carnegie West - Carnegie West hosted the facilities Master Plan meeting on November 19, 2018, in which sixteen residents attended to hear Kristen Zeiber from the Cleveland Urban Design Collaborative give a presentation and deliver feedback received at the re- opening celebration held on October 27, 2018. Residents’ comments were related to the closed auditorium, Novak Park, and the entrance plaza that is part of the park. Case Western Reserve University staff resumed the Mean Green Math Machine partnership for the 2018/2019 school year. Fourteen children from Mi Casita daycare attended the newest after-school session. In partnership with Ohio City Inc., the branch held its first Workforce Development Fair on November 15th: thirteen agencies were represented including College Now, El Barrio, May Dugan Center, Ohio Means Jobs, West Side Catholic Center, and Youth Opportunities Unlimited, and twenty-five patrons spoke with agency representatives to learn about job training and educational opportunities.

Fulton - On November 8, 2018, the branch reopened to the public, and celebrated with a party for 53 patrons, who were treated to sandwiches, jazz music, and balloon twists. With the reopening came the return of the Saturday mediation class, and ESOL classes. Children Librarian Beverly Austin continued her outreach to 7 locations with 194 participants, and resumed after school programs, which included crafts, word games, and cooking classes. A community meeting was conducted by Kristen Zeiber from the Cleveland Urban Design Collaborative. LACE Justin, LACE from South Brooklyn joined the branch staff, Clerk Felicia File transferred to Brooklyn Branch, and Branch Manager Cheryl Diamond has officially retired.

Jefferson - Activities at the Jefferson Branch continued at a brisk pace. Children decorated sugar skulls to celebrate the Day of the Dead, and then spent two days creating Diya Lamps for Diwali. The Anime Club continued to meet on a weekly basis and Club Create conducted twice-weekly sessions combining art and language in 1607

creative ways with the youth. Leftover icing from the sugar skulls were used to decorate sugar cookies and Wii Sports and Games filled afternoons when the schools were not in session. Branch Clerks Lillian Conway and Linda Veres attended the NEO-RLS seminar “Don’t Eat the Red Frog” at Vermillion Public Library. Children’s Librarian Karen Kelly Grasso participated in the “Fight the Power” training session sponsored by the Rock & Roll Hall of Fame in conjunction with Youth Services. Assistant Branch Manager Steve Capuozzo had a good turnout at the Tremont Think and Drink on Veteran’s Day where the group discussed Ordinary Light by Poet Laureate Tracy K. Smith. The Branch created its annual Thanksgiving Turkey, composed with the hands of patrons of all ages and sizes. And finally, the Branch noted the passing of the great Stan Lee with a book display honoring his career.

South - The month of November brought many changes for the South Branch. The Branch is finally moving back to the Historic South Branch. The last day at the Clark location was Monday, November 19th, 2018. The rededication of the Historic Branch will take place on Saturday, December 1, 2018. There has been a lot of packing going on throughout the branch. The Children’s Staff spent quite some time informing all of the schools and teachers about the move. The children enjoyed decorating sugar skulls in honor of the Day of the Dead holiday. The South Branch is also preparing for the Jolly Storytime Trolley that will take place on December 6, and the Children Librarian Jennifer Moncayo and LAYE Joel Lefkowitz attended a meeting about the events that will take place that day. Branch Clerk Dennice Graves attended the NEO-RLS seminar, “Don’t Eat the Red Frog.” The Youth Services meeting was held at the Rock and Roll Hall of Fame for the month of November, and staff were trained for a “Fight the Power” programming for grades 7-12 that will eventually be held at a school or a branch location.

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South Brooklyn - For the month of November, South Brooklyn Branch’s had meeting room was utilized by many organizations: Board of Elections training; MetroHealth provided free health screening; Ward 13 Democratic Club; church group; Old Brooklyn CDC; and art therapy. Cleveland Department of Public Health provided the branch with an Air Quality display. Assistant Manager Tammy Houghton performed story time at Young Achievers Day Care, attended Ward 13 Democratic Club, trained for and conducted Knitting Maker Lab, began CPL’s Onboarding Development Program, and held a program with the Collaborative to End Human Trafficking (15 attendees). LAYE Raymond Cruz visited Loving Cups Academy for story time, hosted a computer gaming tournament, Thanksgiving crafts & Gamer’s Guild (video game club). District Manager Luigi Russo participated in the following: board meeting, Fulton & Carnegie West’s reopening parties and community meetings. South Brooklyn Branch said good-bye to FUL staff, and LACE Justin Smith who transferred to FUL.

DISTRICT THREE

Garden Valley - In honor of all the men and woman who serve in our arm forces, Library Assistant – Youth Emphasis Leonard Burks conducted a Veteran’s Day Program. Young library patrons had an opportunity to meet a Garden Valley community veteran, who was drafted into the Korean War. Burks and Youth Service Librarian Andrea Csia also attended the Harvest Festival at the Anton Grdina School, and Ms. Csia conducted story time at Anton Grdina. Leonard Burks also facilitated the Garden Valley Branch Sports Review Program, where several adults and teens discussed the latest and most current sports events.

Assistant Branch Manager Donald Smith conducted the S.T.R.E.A.M. Team Program and a weekly branch story time, with Harvest Daycare. In addition, Mr. Smith initiated the Positive Paths Outreach Program with the Positive Education Program. Positive Paths is geared towards helping young adults achieve their career goals.

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Library Assistant – Computer Emphasis Alicia Woodman and Latoya Barnes continue to facilitate the Cleveland Food Bank Kids Café, the Mini Green House Program, and the weekly LEGO Club.

Branch Manager Maria Estrella created a “Fall into Reading” display where the branch promoted titles on the following subjects: self-help, motivational, religion, cookbooks, health, knitting, crocheting.

Mrs. Estrella and Mr. Smith also attended Councilwoman’s Phyllis Cleveland Ward 5 Club Meeting, and Mrs. Estrella also attended the Anton Grdina Partner Meeting.

Hough - Youth Services Librarian Manisha Spivey has continued her Teen Advisory Group and assists with Art Therapy weekly. Library Assistant- Youth Emphasis Joanna Rivera held a “Make Your Own Caramel Apples” program and “Skittles STEM” activity that the children really enjoyed and learned from. Library Assistant- Computer Emphasis Romael Young brought in his Xbox so the children could do a dance program along with Makerkit Mania. It really is a team effort at the branch to offer education and literacy for the youth in the area.

Branch Manager Lexy Kmiecik attended a local morning fundraiser Books and Breakfast at the Lexington-Bell Community Center where Mr. Felton Thomas Jr. gave the keynote speech. Mrs. Kmiecik also attended the monthly stakeholders meeting to see how the library could continue to support the community and its organizations.

Martin Luther King, Jr. - Impact the 216 concluded its fall session of ACT/SAT prep. Parents, guardians and staff were invited to the finale to hear closing presentations from participants. Tech Central Maker Space was held throughout the month of November; classes included Mobile Makerspace Demo were participants used a laser machine and made dog tags, Tinker card basics, Laser Cut Puzzle and Make a statement buttons. Club Create continued its workshops with juvenile patrons practicing on their creative writing skills.

Outreach to the community continued with Youth Services Librarian Angela Pope Margerum visiting St. Philip Neri for story time and to distribute and register library cards to staff and students. Ms. Pope Margerum also completed a mini display collage for our ‘new’ books 1610

area with the theme: “READ”. The collage shows people of all ethnicities and ages reading a variety of materials.

Library Assistant – Youth Emphasis Eric Eubanks visited PNC to conduct story time for local day care centers; Mr. Eubanks also facilitated line dance instruction. Library Assistant – Computer Emphasis Prince Foster held weekly game nights for teens which included play stations games, board and card games. Assistant Branch Manager Shanell Jones conducted the monthly book club with Fenway Manor residents; the book, “Man on the Run by Carl Weber” was discussed.

Branch Manager Toni Parker attended a fundraiser “Books and Breakfast” at Lexington-Bell featuring Director Felton Thomas as the keynote speaker.

Sterling - Sara Lawrence-Sucato, Dancing Wheels Company, presented a six week dance residency at Sterling. In addition to learning basic moves, the children experienced dancing in an adaptive wheelchair and wearing toe shoes. Andrea Belser McCormick presented a six week theater/movement residency. Both instructors are teacher artists with the Center for Arts Inspired Learning.

James Peake is presenting a four week origami workshop for children. Invited guests include paper artists, Laura Martin and Bette Bonder. Sterling is grateful to the Center for Arts Inspired Learning and the Morgan Paper Conservatory for their continued support of arts programming for the Central Neighborhood youth.

Woodland - In honor of all the men and woman who serve in our arm forces, Library Assistant – Youth Emphasis Whitney Johnson conducted a Veteran’s Day Program. Young Library patrons created cards, drawings, and letters to send to active duty soldiers while watching real life soldiers on iPads that were displayed around the meeting room. Ms. Johnson also completed the Peer Inspired Learning training modules. Early literacy practices, research, and techniques were taught.

Branch Manager Maria Estrella facilitated the “Book Was Better! Book-to-Movie Club.” The title library patrons viewed and discussed was Wonder by R.J. Palacio. The 1611

Care Alliance Organization conducted an HIV Workshop and provided testing services through their mobile lab. Ms. Estrella also met with representatives from Aspire Basic Skills to discuss future Adult Basic Skills/Literacy classes at the Woodland Branch.

Library Assistant – Computer Emphasis Stacy Young conducted story time outreach for the Dike School of the Arts, the King Kennedy Head Start, and the Friendly Inn Daycare. Ms. Estrella attended the Cleveland Central Promise Advisory/Community Meeting and the Lexington- Bell Community Center Breakfast and Books Literacy Breakfast. DISTRICT FOUR

East 131st Street - Branch Manager, Caroline Peak who temporarily transferred from Collinwood to East 131st Street Branch while Collinwood undergoes repairs for the Safe, Warm, and Dry project continues her leadership of the E 131 team.

Thanks to the partnership with the Greater Cleveland Food Bank, East 131st branch served 900 free and nutritious bagged lunches daily through November for Kid’s Café and Students from Cleveland State University tutored East 131’s youth through the fall.

Rainey Institute offered “Rockin' with Rainey” twice weekly, after-school programming for five weeks through mid-December. Students explored visual art techniques, Physical Health and International Training (PHIT), dance and bucket drumming. East 131 staff did a terrarium activity for the out of school youth for their Thanksgiving table decor.

Youth Librarian, Kelli Minter attended the Youth Services Meeting at the Rock and Roll Hall of Fame for the "Fight the Power" training. Library Assistant, Rosa Simone attended the Mycom meeting at The Mount Pleasant Branch.

Fleet - The Fleet team happily entered November by winning the United Way/Community Shares Halloween Costume Contest. The United Way/Community Shares Committee will reward the staff with a pizza party in December. Branch Clerks, R-Riana Spivey and Eugene Callier, District Branch Clerk, Heather Hardy, Children’s Librarian, Tracie Forfia, and Library 1612

Assistant-Youth Emphasis, Anna Fullmer and St. Martin de Pores student Z’Nya Drake created adult and youth displays to celebrate thankfulness, cooking, and No- Shave November. Branch Manager, Pasha Moncrief Robinson attended a NEO-RLS training entitled, “Managing Staff Remotely.” Mrs. Robinson also attended My-Com/P- 16/Slavic Village Monthly meetings with R-Riana Spivey and the Murtis Taylor Community meeting with Mount Pleasant colleague Lori Scurka. Mrs. Robinson also attended Lexington-Bell’s Annual Breakfast and Books Event where Director Thomas gave a keynote address about literacy programming at CPL and in Cleveland’s communities.

Ms. Fullmer and Ms. Forfia developed a partnership with Wiggles and Giggles Child Care. The group will be coming on a monthly basis for story time and a craft. On November 7th, Check out a Chair program was launched. This program allows youth to "check out" a chair in 15 minute increments for reading. Books are placed in boxes by the chairs and youth have a cozy chair to sit and read. Ms. Forfia attended Mound STEM's annual literacy night on where she spoke with parents about the library's programs and distributed CPL swag. She also submitted her first blog post for ALSC's Managing Children's Services Committee. The Kids Café, America Reads, and Ohio Means Jobs Services and CPL Foundation Book Sale cart continues to flourish at Fleet.

Fleet Branch ended the month of November with two new partnerships. Carla Williams, Benefits Outreach Counselor at Cleveland Food Bank Food will be a Fleet weekly to inform and assist patrons who are in need of food. Patricia Gray, Adult Wellness Advocate for University Settlement, will begin teaching Wellness Classes to patrons 55 and up beginning January 2019.

Harvard-Lee - November brought a variety of events, meetings and trainings to the Harvard-Lee branch and staff. Mr. Hay conducted a program using what he learned about Little Bits Synthesizer on November 13, 2018. Ms. Olivia kicked off National Novel Writing Month with a writing program for NaNoWriMo for teens, which had seven attendees. Harvard Lee hosted local author, Ms. Davis, who provided free copies of her two books and signed them for patrons, with over ten people in attendance. Other programs included computer classes on 1613

resumes, Job Searching Online,and CPL & Your Device. Harvard-Lee also hosted a movie night on November 19, 2018 featuring Fantastic Beasts. Manager, Lisa Krok is scheduled for onboarding training sessions for new leaders.

Ms. Krok followed up with a representative from Cleveland Clinic’s South Pointe hospital regarding our community partnership on wellness. A wellness program has been scheduled with them at the branch for March 2, 2019. Ms. Krok also met with Patrice Carley of US Bank to discuss their offerings on financial literacy for both youth and adults. Harvard Lee is in the process of setting up programming, one for children on counting money, saving in a piggy bank, etc. and one for older teens and adults about maintaining credit. Lastly, Harvard Lee LACE, Mr. Hay, has been promoted to a full-time librarian at Main library-Business Department.

Mount Pleasant - During the month of November, the Mt. Pleasant Branch youth staff performed outreach with the local daycares of Brightside, Kidz R Kidz, Kidz Corner, Bella’s Babies, Greater Achievement 2 Academy. Story time and Play N’ Learn programming were taken to and A. J. Rickoff Middle School based upon the theme of “Fall and Thanksgiving.” The Mt. Pleasant Branch hosted a Thanksgiving program entitled, What do you Know, it was all about what do we really know about the Thanksgiving holiday. Mrs. Scurka attended the MyCom and Murtis Taylor Community meetings.

Rice - Outreach & Programming Services, with the Mandel Jewish Community Center (JCC), hosted author Steven Hartok on November 6, 2018, to a crowd of over 60 attendees in a lunch and learn format in the Rice Branch meeting room. Great Lakes Science Center (GLSC) continued to provide weekly STEM programming for the branch's youth patrons with assistance by the Rice staff. Mark Tidrick (Library Assistant-- Youth Emphasis) attended the Chat-n-Chew offered at Harvey Rice School to connect with our neighboring parents and educators. He also assisted with the Women in World War I program with the Center for Local and Global History department at Main Library. Due to increasing demand, Rice Branch increased our offerings of Greater Food Bank meals for Kids Cafe from 35 to 40 meals per day. Kristen Schmidt (Assistant Manager) accepted a thank you for the 1614

Cleveland Public Library -- as recipient of Donald Black Jr's Free Speech mural on the front of our very own Rice Branch -- from the City Club at their Annual Meeting. District manager Amiya Hutson led her vision for a new floor plan and shelving layout, which was made a reality by Rice staff and Property Management this month. Ms. Hutson attended Lexington-Bell’s Annual Breakfast and Books Event where Director Thomas gave a keynote address about literacy programming at CPL and in Cleveland’s communities. She also attended Cleveland State University’s Leadership Training on Leadership Styles.

Union - For the month of November, Children's Librarian Tamara Steward and Library Assistant- Youth Emphasis Greg Parker continue to provide story times at the neighborhood schools and daycares. Tutors from Cleveland State University assisted children with homework and other literacy skills. Club Create met with the youth patrons twice per week to provide creative expressions. Teen Time and Know Your History are teen programs that will allow teens to voice their opinions in a safe place. Students enjoyed creating paper wallets in the Maker lab session: Making a Tough Wallet. NACA presented a home buying seminar. Legal Aid Service offered a free legal advice clinic to the community. Ms. Williams attended an NEORLS sponsored workshop: Managing Staff Remotely. Ms. Williams attended this month’s True2U mentor session at Luis Munoz Marin.

DISTRICT FIVE

Addison - The month of November for Addison branch was highlighted by programming and outreach for youth which included a special Day of the Dead program conducted by Adam Tully with assistance from Ron Clark. Staff also conducted pop-up art programs celebrating the art of Kerry James Marshall, who’s work focus of persons of color. Mr. Clark and Ms. Landskroener increased their number of outreach hours as well. In addition, Ms. Landskroener is working on literacy bundles to make available for patrons and outreach.

Ms. Briggs continued to meet and discuss with various community partners plans on programming for library patrons, youth in particular. This included meeting with Bob McFeeley, a Seeds of Literacy community outreach

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coordinator and participating in a webinar, Girls Who Code, with plans for an afterschool coding program.

Collinwood - While continuing to serve in other library locations, Collinwood staff continues to perform outreach activities at our schools and in the community. During November, nine class visits, three branch programs and one outreach activity were completed.

Manager, Caroline Peak participated in outreach activities by volunteering at the Big City Boo City of Cleveland and Ward 10 Halloween party and activities for children. In addition, she attended a program at Collinwood High School entitled, ‘Taking the Stigma out of Mental Health’ dealing with youth suffering from this illness and shared information on library programming.

Glenville - Glenville Branch’s non-profit community partners distributed mittens to children while serving hot cocoa.

Glenville Branch maintained staff transition. The branch welcomed Zykia King, District Branch Clerk to our location. Marlie Hooper, LACE transferred to the Fleet Branch. Ms. Jefferson, the branch manager attended Building a Civically Engaged Team and the Customer Service refresher meeting.

Langston Hughes - For the month of November, Langston Hughes established a new community outreach site with Glenville Learning Center that was visited by Youth librarian Christopher Busta Peck.

Branch and District manager, Mr. Bradford participated in a community engagement session for branch managers which highlighted developing and strengthening community relations. Community partnership was the theme in a meeting attended by Assistant Branch Manager, Ron Roberts regarding a CMA program for youth which the branch will host in 2019. Mr. Roberts was asked to assist OLBPH in developing ways to increase the awareness and use of OLBPH resources, locally and statewide. Also, branch clerk Valerie Johnson continued in her community engagement work with True2U at Michael R. White school.

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Memorial Nottingham - Staff from Rainey Institute concluded their youth arts program this month. The branch staff received instructions and supplies from OPS in preparation for next month's Lolly Story-time Trolley.

Library Assistant Giovanni Gravino, coordinated an OPERS Benefits Update "lunch and learn" for CPL retirees. Youth Librarian, Libby Hampton transferred to the West Park Branch as their Youth Librarian.

OUTREACH & PROGRAMMING SERVICES

SUMMARY

In the month of December the Library hosted approximately 131 programs ranging from the puppet performances for families and children to the Library’s annual Maker Faire. The Library offered 118 preschool story times to children throughout the city in addition to food service at all 28 locations. Education services such as GED and ESOL classes, after-school tutoring, and ACT preparation classes were held at 14 branch locations and Main Library. K-3 reading instruction was offered at 4 neighborhood branches.

EARLY CHILDHOOD

The Starting Point grant cycle, for the funding of Kindergarten Clubs at two CPL locations, came to an end on November 30. The Kindergarten Clubs held at Union and Hough were facilitated by Early Childhood Literacy Coordinator, Rhonda Pai, Family Engagement Specialist, Sandra Nosse and a contracted support staff Ms. Keesha Tolliver-Funches. Ms. Nosse attended the Books and Breakfast Benefit, as a guest of the Literacy Cooperative.

Phase II of the Bruening grant began on November 1st with two days of site visits to various CPL locations. On November 13th, Ms. Pai attended a sharing session at Cuyahoga County Public Library (CCPL) at the request of the Bruening Foundation. The meeting’s purpose was to exchange best practices learned through their respective Bruening Foundation grants. 1617

YOUTH

College Now, an ACT/SAT prep program continued classes at Main Library through the month of November. Currently, College Now retains an average of 10 students at the Louis Stokes Wing of the Main Library campus. On Tuesday, November 20, College Now students and instructors participated in an interactive tour of Tech Central. The College Now ACT/SAT course is scheduled to conclude fall classes on December 15.

Club Create, an after-school creative writing program, facilitated by Lake Erie Ink, is held at four Cleveland Public Library locations; Martin Luther King Jr. Branch, Youth Services, Union Branch and Jefferson Branch. All of the Club Create sessions will conclude in the second half of December. The 2018 Club Create sessions were funded by the Cleveland Foundation. The Foundation grant for out-of-school time programming will expire on December 30st. The Outreach & Programming Services Department has decided to directly fund Lake Erie Ink services at two locations beginning in February of 2019. The justification for the continuation of services is based on student retention, family engagement, a demonstrated proficiency in key areas identified in the course curriculum, as well as positive feedback from CPL staff.

Art Therapy Studio and CPL continue to provide collaborative (e.g. ATS and CPL staff co-facilitating each session) after-school art-therapy workshops in four neighborhood branches: Sterling, West Park, South Brooklyn, and Hough. Art Therapy sessions are also covered under the Cleveland Foundation out-of-school- time grant that concludes on December 30.

The Rainey Institute, a local nonprofit that provides arts education programming for school age children, his currently piloting its PHIT (Physical, health and International Training) program that explores visual art techniques and dance. Classes are currently being held at the East 131 Branch, with the five-week program (10 sessions) scheduled to conclude on December 13. Average attendance for the semiweekly program is 15 students per session.

As a part of the Library’s partnership with the Rock and Roll Hall of Fame the monthly Youth Services meeting was 1618

held on Wednesday, November 28 at the Rock and Roll Hall for staff training. The training focused on how to present Fight The Power; a music and civil rights history curriculum, developed by Rock Hall and modified for use in a library setting. Cleveland Public Library staff will begin to offer Fight the Power programs at their branch locations and Main Library, beginning January 2019.

ADULT

On Tuesday, November 6, the Rice Branch hosted Steve Hartov as part of the Mandel JCC’s Cleveland Jewish Book Festival. Steve Hartov began with a reading from his newest book, The Soul of a Thief, and then spoke about his inspiration, research, and writing process. This book was based on one of his Austrian Jewish great-uncles served who served in the German military in World War I, but then was hunted by the Nazis in World War II. It is based on the 150,000 Germans of Jewish lineage who served in the military during WWII as a way of hiding but were eventually fired or deported when they complained about maltreatment of their families. Mr. Hartov also gave a brief autobiography of his own life, having been raised in America but served in the Israeli army and now the New York Guard. He presented to 60 attendees as they enjoyed a kosher lunch.

The Library Book author and native Clevelander Susan Orlean spoke to an eager and packed audience (approximately 400 people) on November 10. Through a collaboration with Literary Cleveland, Ms. Orleans first presented to aspiring writers about her own writing techniques. Then, she had a public conversation with local author Christopher Johnston about the 1986 burning of the Los Angeles Public Library and burning libraries and books in general, the topic of her most recent book. Ms. Orlean’s emotional connection to libraries, nurtured by her regular visits to the Bertram Woods branch of the Shaker Heights Public Library as a child, is what drove her to write the story. Her visit was the last of the 2018 Writers and Readers author series.

On November 19 at the Legal Aid’s 113th Annual Luncheon the Library was presented with the Legacy of Justice Award. The award is an acknowledgment of the Library’s responsiveness to community need and its longstanding 1619

partnership with the Legal Aid Society of Greater Cleveland.

On November 29, a Cleveland State University occupational therapy graduate class celebrated the “graduation” of nearly 30 newcomers affiliated with the U.S. Committee for Refugees and Immigrants. Throughout the fall semester, approximately 10 graduate students and Associate Professor John Blazyk taught the refugee group how to navigate daily life in America, from American norms for hygiene and health, to using public transportation, applying for jobs, and learning about money and benefits.

ALL AGES

The 6th annual Cleveland Mini Maker Faire welcomed nearly 3,000 visitors of all ages to the Main Library campus on Saturday, Nov. 3, 2018. The return of the 30- foot long, fire-breathing Heavy Meta Dragon East 6th Street drew attention to the event and made sure everyone knew that this was not just another Saturday at the library. Over 100 Maker exhibits provided hands-on exploration, learning and fun for all, with everything from NASA Glenn Research Center to the Cleveland Museum of Art, soldering lessons, local filmmakers, artists, engineers, inventors, and over a dozen game designers sharing their independently designed board games, card games, role-playing games, and video games. A special favorite returning again this year was the full-size R2- D2 robot built by an 18 year old young man from the Akron area. Visitors also had the opportunity to attend over two dozen performances and demonstrations including live music, dance, projection art, acrobatics, blacksmithing and ironwork, and medieval weapons and armor presentations. More than a dozen hands-on workshops offered papermaking, building and programming LED/computer-controlled light displays, drawing robots, and balloon twisting. Student groups demonstrated robots and human-machine interfaces built by junior high and high school students, but the most impressive student project of all was the FactoryFive GTM Supercar built in five weeks from the ground up by Cleveland Metropolitan School District students through a partnership with Experience Aviation.

Main Library wrapped up the month of November by helping to ring in the holiday season in downtown Cleveland as a 1620

part of Winterfest on Saturday, Nov. 24, 2018. More than a thousand visitors enjoyed interactive model train displays, live reindeer in Eastman Reading Garden, an ice sculpting demonstration, and a puppetry performance by the National Marionette Theater.

STAFF

On Thursday, November 29, Aaron Mason, Director of Outreach and Programming Services, along with members of the Library’s Executive and Leadership teams, visited the Free Library of Philadelphia. The purpose of the visit was learn about their comprehensive capital project that is intended to realign library services with the changing needs of the community.

FACILITY USE

During the month of December the total number of requests for Louis Stokes Wing, Learning Commons was 212 with an estimated total attendance of 6,564; 113 reservations were placed for the Louis Stokes Wing Learning Commons meeting rooms.

Lake Shore Facility meeting rooms were requested 27 times. Branch reservations totaled 813 with an estimated total attendance of 3,220.

ADVOCACY & COMMUNITY AND GOVERNMENT RELATIONS

EXTERNAL RELATIONS & ADVOCACY UPDATES:

 November Election: Congratulatory letters from Director Thomas was sent to all election winners within the CPL footprint. Below is a 2018 election summary relative to CPL’s footprint.

Governor Securing a little more than half of the vote, Ohio’s Attorney General Mike DeWine and Secretary of State Jon Husted defeated Richard Cordray and his running mate, former Congresswoman Betty Sutton. Cordray/Sutton received 46.44 percent of the vote.

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Ohio Senate and House of Representatives Senate: Republicans kept control of the Senate. The following are new Senate seats within CPL’s footprint:  Nickie Antonio: Now representing Eastman, Lorain, Rockport, South Brooklyn, Walz, and West Park branches

House of Representatives: Republicans also kept control of the Ohio House of Representatives. The following are new House seats within CPL’s footprint:  Terrence Upchurch: Now representing Brooklyn, Carnegie West, Collinwood, Fulton, Glenville, Jefferson, Langston Hughes, MLK, Jr., Mem-Not, South and Main branches  Juanita Brent: Now representing Harvard-Lee branch  Michael Skindell: Now representing Eastman, Lorain and Walz branches  Bride Rose Sweeney: Now representing Rockport and West Park branches  Jeffrey Crossman: Now representing South Brooklyn

***Representatives from both chambers will be invited to Director Thomas’ State of the Library in February.

DEVELOPMENT AND FOUNDATION UPDATES:  CPL Development Updates: o Funding request was submitted to the Chuck and Char Fowler Family Foundation for support of out-of-school time and after-school programming

o Staff hosted the Grand Opening of the Best Buy Teen Tech Center at Rockport Branch

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 CPL Foundation Updates: o Fundraising: . CPL150 Anniversary Fundraising:  CPL Foundation board’s development committee meeting was held re: 2019 fundraising goals and CPL150 fundraising efforts . Annual Fund: Work began on the end of year appeal that is scheduled to go out early December, 2018

. Books & Beers:  The CPL Foundation Book-Beer Matchup was held at the Happy Dog in Lakewood Ohio. A percentage of the proceeds will benefit the Foundation.

TECHNICAL SERVICES

Technical Services staff took a temporary hiatus from their regular work assignments to assist with expediting the handling of the new materials that were ordered for the opening day collection at the South Branch to ensure that all new materials would be available on the shelves by the December 1st opening.

Director of Collection Services Jean Duncan McFarren presented a CPL150 update for all Technical Services staff. The Technical Services Managers and Supervisor attended two sessions of New Leader Assimilation led by ERC’s Director of Consulting Lisa Codispoti.

Ms. McFarren, Assistant Director of Collection and Technical Services and Acquisitions and High Demand Manager Sandy Jelar Elwell, and Collections Manager Pam Matthews attended a meeting to discuss the library’s collection along with Chief Knowledge Officer Timothy Diamond, Knowledge Manager Nancy Mocsiran, Director of Public Services Harriette Parks, and Director of Main Library and Research John Skrtic. Ms. McFarren, Ms. Jelar Elwell, and Ms. Matthews also attended a separate 1623

meeting with Mrs. Parks and Mr. Skrtic to discuss the 2019 materials budget allocations.

Ms. McFarren and Ms. Jelar Elwell attended the Grand Opening of the Best Buy Teen Tech Center at Rockport Branch on November 14th.

Acquisitions: The Acquisitions Department ordered 9,823 titles and 44,509 items (including periodical subscriptions and serial standing orders); received 20,839 items, 1,043 periodicals, and 113 serials; added 537 periodical items, 31 serial items, 833 paperbacks, and 323 comics; and processed 1,961 invoices and 2 gift items.

Technical Services Librarian Lisa Kowalczyk attended the Northern Ohio Technical Services Librarians (NOTSL) Fall 2018 meeting “Acquiring Minds Want to Know.”

Technical Services Associate Anarie Lanton and Technical Services Senior Clerk Paula Stout continued to assist with the unpacking and receiving of new materials in the Lake Shore Shelf/Shipping Department when needed. Acquisitions Librarian Leslie Pultorak continued to assist with the unpacking and verifying of foreign language materials for the Lake Shore Shelf/Shipping Department.

Catalog: Librarians cataloged 4,452 titles and added 5,616 items for Cleveland Public Library and added 1,689 titles for the CLEVNET libraries.

Based on staff dissatisfaction with editing the date on non-book label templates, Catalog Manager Andrea Johnson proposed saving time by using the month and year instead of the exact date. The Collection Services management team approved the change, and Ms. Johnson edited the templates. Technical Services Librarian Amei Hu began working on the problem truck for non-book material from Materials Processing.

Technical Services Librarian Barbara Satow attended the Ohio Library Council (OLC) Leadership Conference on November 7th. A member of the OLC Technical Services Action Council, Ms. Satow will retain her position as Secretary through 2020 and will serve as Nominations Chairperson in 2019. Ms. Satow co-presented a program entitled, “The Mysteries of Publishing Revealed: Looking 1624

Behind the Curtain at the Wonderful World of Publishing” at the Northern Ohio Technical Services Librarians (NOTSL) Fall 2018 meeting “Acquiring Minds Want to Know.” Ms. Satow’s part of the presentation dealt with the world of self-publishing. Ms. Johnson and Technical Services Librarian Erin Valentine also attended the meeting.

Technical Services Librarian Celia Halkovich attended a day long training session for all Labor Management Committee members on November 8th conducted by the Federal Mediation and Conciliation Service (FMCS) at their offices in Independence.

Collection Management: Collection Management selected 1,967 titles and 9,904 copies, and spent $203,327 in November.

A major portion of the month was spent on assisting staff members at the South Branch with the preparation for the branch’s grand re-opening. Both Collections Manager Pam Matthews and Collection Management Librarian Laura Mommers spent several days at the Branch sorting and shelving new materials.

Ms. Matthews, Ms. Mommers, and Director of Collection Services Jean McFarren met with representatives from Baker & Taylor, one of CPL’s main book vendors.

Ms. Matthews presented at the Northern Ohio Technical Services Librarians (NOTSL) Fall 2018 meeting “Acquiring Minds Want to Know” on the topic “The Mysteries of Publishing Revealed: Looking Behind the Curtain at the Wonderful World of Publishing.” Ms. Mommers attended a webinar on “Go-To Graphic Novels” that discussed ALA’s new Graphic Novels and Comics Round Table and how it would be supporting these types of collections.

High Demand: The High Demand Department ordered 583 titles and 7,631 items; received and added 11,005 items; and processed 1,194 invoices.

High Demand staff completed the ordering of the materials selected for the opening day collection at the South Branch and continued to remain responsible for the receiving and cataloging of these materials. High Demand Librarian Dale Dickerson handled the receiving and processing of video games in the formats of 1625

Microsoft Xbox One, Nintendo 3DS and Switch, and Sony PlayStation 4 that were ordered to pilot at the South Branch.

Materials Processing: The Technical Services Associates cataloged 731 new titles for the Cleveland Public Library and added 1,078 new records for the CLEVNET libraries. The Technical Services Associates and Senior Clerks added 4,427 items. The Materials Processing Technicians processed 25,510 items for the month.

Shelf/Shipping: The staff of the Lake Shore Shelf/Shipping Department sent 81 items to the Main Library for requests and 105 items to fill holds. Main Library received 188 telescopes, the Branches received 406 telescopes, CLEVNET received 44 telescopes, CASE received 2 telescopes, CSU received 6 telescopes, and Tri-C received 1 telescope. A total of 682 telescopes were shipped out. The Receiving/Distribution Technicians sent out 745 items of foreign material and in total 14,351 new items were sent to the Acquisitions and High Demand Departments.

Receiving and Distribution Supervisor and Interim Materials Handling Supervisor James Clardy participated in the first session of CPL's Onboarding development program for new managers.

MARKETING & COMMUNICATIONS

On November 12, Tana Peckham became CPL's first Chief Marketing and Communications Officer (CMCO). With over 15 years of experience, Ms. Peckham started her career in the non-profit sector, working in development with local organizations including MOCA Cleveland, United Way Services of Greater Cleveland, and ideastream before shifting her career towards marketing and eventually joining the private sector in 2005.

Before joining the Library, Ms. Peckham most recently worked as part of Nestlé USA’s Center of Marketing Excellence. As part of the Brand Strategy Communications Center of Excellence, she advised Nestlé brands on brand strategy and the development of multi-channel communications campaigns.

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Since Ms. Peckham’s arrival, Timothy Diamond, Chief Knowledge Officer, has been working closely with her in the transfer of responsibilities for the supervision and management of the department. Mr. Diamond assumed charge of the department in May 2016 when Cathy Poilpré, one of his direct reports, resigned as Director of Marketing and Communications to take a position with the Cleveland Metroparks.

The next monthly Marketing and Communications report will be submitted by Ms. Peckham.

Activity Media coverage for the month of October included 14 print publications and 14 online, TV and radio stories. The full report, available in the Marketing & Communications Department, shows the top print publications and non-print platforms by reach. Headlines include “Cleveland Public Library’s Rockport Branch is home to the state-of-the-art learning center for youth” and “City Club honors free speech locally through art” (a project that includes an installation at Rice Branch).

Search Engine Marketing with cleveland.com resulted in the CPL ad being viewed 1,022 times on average per day, with an average of 147 clicks to the website per day resulting in a 14.4% click-through rate for the month. Nearly 77% of the click-through’s were from some combination of the keywords library, libraries, public, and cleveland oh.

Facebook 2018 2017 YoY Net Page Likes 55 182 -70% Avg Post Reach 16,269 4,063 300% Avg Total Reach 17,127 5,628 204% Average engagement 100 82 22%

Twitter 2018 2017 YoY Top Tweet (Impressions) 11,900 5,996 98% Top Mention (Engagements) 2,384 8,339 -71% 8,376 4,618 81% 1627

Top Media Tweet (Impressions) Summary Tweets 31 80 -61% New Followers 74 137 -46%

Graphics Graphic Designer Ryan Jaenke, writer Laura Walter, and Debbie Hajzak from Outreach and Programming Services worked together to produce the winter edition of UpNext which features the cover story “Historic South Branch Reopens.” Graphics staff also filled the regular requisitions for design, printing, and distribution, in addition to designing graphics for ads; the library website; digital signage; social media; staff newsletters; Off the Shelf e-newsletter; and weekly postings to the website home page.

PROPERTY MANAGEMENT

Painters

 Mt. Pleasant- painted interior of branch.  Union- painted areas inside of branch.  South- continued working on outside of Old South.  E.131- cleaned basement due to severe flooding.

Carpenters

 Addison- finished with relocation of furniture.  Garden Valley- removed damage carpet and installed new carpet squares.  Rice- relocated shelving throughout branch.

Mechanic

 Serviced vehicles 8, 12, 17 and 25.

Maintenance Mechanics

 Addison – worked with contractors on troubleshooting/resolving heating issues. ‐ Setup temporary lighting in main area, started LED lighting upgrade project. 1628

 Lakeshore – drained chiller and cooling tower. ‐ Winterized air handlers/cooling coils. ‐ Stacks area mold remediation touch-ups completed/Delta Industrial.  Carnegie West – replaced bulbs and globes on light fixtures above circulation desk/front entry. ‐ Worked with contractors on troubleshooting heating issues.  E.131 – setup temporary sump pumps around the basement to help remove/manage water intrusion. ‐ Worked with carpenters and painters on removing and cleaning up water damaged supplies and stored materials from basement. ‐ Difranco Plumbing investigating water source, checking for blocked/collapsed sewer lines.  LSW/Main – winterized air handlers/coils, replaced belts and filters. ‐ Continued with the Auditorium access point project. ‐ Continued with Property Management office project. ‐ Continued repairing light fixtures/re-lamping in shipping department.  South – started removal of equipment and fixtures in preparation for Carnegie South’s grand re-opening.  Branches - continued with boiler/heating equipment PM and winterization.

SAFETY & PROTECTIVE SERVICES

Safety Services  SPS Officer Reed facilitated an Active Shooter training class at Calfee, Halter, and Griswold Law firm. Twenty seven managers and supervisors participated in the class.  SPS participated in the University Circle Police Action Committee Meeting November 27th.

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PROTECTIVE SERVICES

Activity

Month Total Ave Total Branch Branch Downtown Incident CPL access Dispatch per Alarms Emer‐ Visits Campus Reports activities Activity day gency Incidents Gen. Nov 2018 3669 153 42 51 583 41 76 51 Oct 2018 4128 159 25 46 722 77 77 74 Sept 2018 3463 146 30 53 535 68 37 63 Aug 2018 3788 159 61 65 637 95 87 71 July 2018 4594 177 51 62 696 81 35 106 June 2018 3785 159 68 54 710 69 22 42 May 2018 5913 227 44 60 701 73 29 33 April 2018 4172 160 55 56 679 93 80 53 March 2018 4271 171 55 66 692 147 78 79 Feb 2018 4109 152 79 75 655 34 78 63 Jan 2018 3386 154 41 67 537 71 56 98 Dec 2017 4098 164 41 55 588 93 85 44 Nov 2017 3743 156 61 77 704 109 73 34

Special Attention, Special Events, and Significant Incidents  SPS filled the following overtime requests: Makers Faire, Friends of Andrew Yang event, Cleveland Councilman event at Rice branch, Fleet branch daily, and Winter Fest.  SPS branch patrol officers are regularly patrolling closed branches.  An SPS officer will open Fleet branch each morning with branch staff. This was requested by the branch manager and Fourth District manager.

Protective and Fire Systems  Main branch, Mt. Pleasant, Rice, and Walz had camera issues resolved by IPS.  Fourth quarter fire drills complete at branches.  Harvard Lee has been experiencing issues with their burglar alarm keypad. IPS is troubleshooting the problem.

Contract Security  Royce guards unarmed Fulton, Collinwood, and Langston Hughes branches for construction crews.  The Addison branch guard was removed from the CPL account for making inappropriate comments. 1630

 Fourth quarter meeting with Royce Security scheduled for December 4, 2018.  Eastman guard was replaced per branch manager request.

Administration  SPS is using the Verizon Network Fleet to keep track of branch patrol vehicles.  Video search request completed for staff vehicle damage at Rice branch.  Questions and answers were completed and submitted to Human Resources for the upcoming SPS full time interviews.  Finalized a contract between Calfee, Halter, Griswold Law Firm and CPL to have an SPS officer facilitate an active shooter class.  SPS management participated in the arbitration hearing for terminated officer Anthony Green.

INFORMATION TECHNOLOGY & CLEVNET

There were no CLEVNET meetings in November. The next Executive Panel meeting will be held on December 12, 2018, at the Medina Library of the Medina County District Library.

After distributing the CLEVNET member costs for 2019— based on the new pricing model—at the annual meeting in October, only a few questions were received by CPL’s Chief Financial Officer and CPL’s Chief Knowledge Officer/Liaison to CLEVNET. In the spirit of transparency, the questions and answers were shared with all the CLEVNET directors by email and also posted on the CLEVNET members site.

CLEVNET is working closely with OPLIN (Ohio Public Library Information Network) to provide anti-phishing email training for staff at all CLEVNET member libraries. Staff are learning to identify phishing attempts through simulated attacks.

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Megan Trifiletti, Library Systems and Applications Specialist, attended a weeklong SirsiDynix API training session in Washington D.C. This training is required to use the API and associated command line tools with SirisDynix products.

Hilary Prisbylla, Director of CLEVNET, and Brian Leszcz, Database Administrator, met with the technology director from SOLUS, the company that partnered with SirsiDynix to provide the CLEVNET mobile app. SOLUS is looking for sites to pilot a new hand-held mobile circulation device. CLEVNET plans to begin testing with them in the first quarter of 2019.

Ms. Trifilettti and John Pas, Library Systems and Applications Ananlyst, conducted two additional SirsiDynix Analytics Station training sessions in November for staff from CLEVNET member libraries. The sessions were held at Ritter Public Library in Vermilion and at Geauga County Public Library’s administrative center. A separate training environment was procured from SirsiDynix to allow students to run a larger number of simultaneous reports improving the overall quality of the training session.

On the Network/Telecommunications side, it was all hands-on-deck for four days to get computers and equipment moved, installed, and up and running for the re-opening of South Branch. A total of 34 public and eight staff PCs were installed. Staff also installed ten new wifi access points in the Louis Stokes Wing auditorium.

Ms. Rodriguez adjourned the Regular Board Meeting at 1:13 p.m.

______Maritza Rodriguez Thomas D. Corrigan President Secretary 1632

GIFT REPORT FOR NOVEMBER 2018

Quantity Month Year to date ii8RiiiiisERI71cEMATERi.ll.iS . Books 787 6,504 Periodicals 125 388 Publishers Gifts 0 8 Non-Print Materials 15 1,165

Total Library Service Materials 927 8,065

ffE€iiN'6r&c;y:;_R'esciu[ciS:" - '" • Tech Gifts* 152 152

Total Technology Resources 152 152

Fund Purpose Amount Month Year to date

General Fund Unrestricted $ 50,100 $ 86,752 Library Fund Restricted 1,000 7,409 Young Fund Restricted 0 39,131 Founders Fund Restricted 0 261,998 Ohio Center for the Book Restricted 0 2,100 Judd Fund Restricted 0 177,615 Lockwood Thompson Fund Restricted 92,214 184,428 Learning Centers Restricted 0 82,500 Total Money Gifts $ 143,314 $ 841,933

L _;_,, '·

CATEGORY DONORS QUANTITY Month Year to date Month Year to date

Library Service Materials 8 231 927 8,065 Technology Resources 2 2 152 152 Money Gifts 5 66 5 68

TOTAL GIFTS 15 299 1,084 8,285

*see attached list 1633

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Cleveland Public Library 2018

December 11, 2018

Cuyahoga County Budget Commission Allention: Bryan Dunn 1219 Ontario Street Cleveland, Ohio 44113

Dear Bryan,

Cleveland Public Library requests a Certificate of Estimated Resources as noted below for the following funds:

Actual Unencumbered Requested Requested Overall

Fund Fund Balance as of "Taxes/PLF" "Taxes/PLF" "Other Sources" "Other Sources" Increase/ o Number Description 1.Jan-18 from: to from: t (Decrease)

101 General Fund $ 19,023,254.07 $ 27,314,S07.4S $ 29,359,382.41 $ 1,597,918.87 $ 2,243,215.21 $ 3,039,659.37 $ 22,020,469.12 $ 22,369,957.19 Special Revenue Funds

201 Anderson $ 325,589.18 $ 20,000.00 $ 13,730.00 $ (6,270.00) 202 Endowment for the Blind $ 2,532,943.39 $ 170,000.00 $ 74,840.00 $ (95,160.00) 203 Founders $ 6,838,452.10 $ 673,951.90 $ 542,901.90 $ (131,050.00)

204 Kaiser $ 69,460.47 $ 4,500.00 $ 2,260.00 s (2,240.00) 205 Kraley $ 196,944.48 $ 11,000.00 $ 7,270.00 $ (3,730.00) 206 Library s 167,563.38 $ 19,275.00 $ 19,995.00 $ 720.00 207 Pepke $ 148,118.99 $ 8,000.00 $ 6,850.00 $ (1,150.00) 208 Wickwire $ 1,554,863.99 $ 109,000.00 $ 52,840.00 $ (56,160.00) 209 Wittke 102,130.38 $ 6,000.00 $ 5,440.00 $ (560.00)

210 Young $ 4, 724,548.65 $ 370,000.00 $ 189,235.24 $ (180,764.76) 225 Friends $ $ 57,000.00 $ 28,500.00 $ (28,500.00) 226 Judd $ $ 236,316.00 $ 236,316.00 $ 228 Lockwood Thompson $ 44,368.84 $ 184,428.00 $ 184,428.00 $ 229 Ohio Center for the Book $ 25.00 $ 2,100.00 $ 2,100.00 $ 230 Schweinfurth $ 121,674.75 $ 50,000.00 $ 72,576.00 $ 22,576.00 231 CLEVNET $ 375,851.74 $ 5,264,913.67 $ 5,264,913.67 $ 251 OLBPD s 6,347.99 $ 1,524,003.00 $ 1,524,003.00 $ 254 MyCom $ (68,950.00) $ 218,607.75 $ 162,952.75 $ (55,655.00) 256 Learning Centers s 82,500.00 $ 82,500.00 $ 82,500.00 $ 257 Tech Centers $ $ 410,000.00 $ 390,000.00 $ (20,000.00) 258 Early Literacy $ 148,827.50 $ $ $ .. ; • I ... . . � 401 Building and Repair $ 5,529,927.24 $ 2,050,000.00 $ 2,050,000.00

501 Abel $ 248,034.08 $ 17,000.00 $ 7,200.00 $ (9,800.00) 502 Ambler $ 2,415.85 $ 175.00 $ 75.00 $ (100.00) 503 Beard $ 137,945.62 $ 5,000.00 $ 16,920.00 $ 11,920.00 504 Klein $ 5,687.98 $ 420.00 $ 200.00 $ (220.00) 505 Malon/Schraeder $ 205,793.75 $ 19,000.00 $ 10,820.00 $ (8,180.00) 506 McDonald $ 206,056.35 $ 13,000.00 $ 9,080.00 $ (3,920.00)

507 Ratner $ 100,560.62 $ 6,000.00 $ 4,S60.00 $ (1,440.00) 508 Root $ 39,288.56 $ 3,000.00 s 1,450.00 s (1,550.00) 509 Sugarman $ 69,475.98 $ 12,000.00 $ 7,620.00 $ (4,380.00) 510 Thompson $ 129,107.03 $ 11,000.00 $ 7,300.00 $ (3,700.00) 511 Weidenthal $ 7,168.86 $ 520.00 $ 240.00 $ (280.00) 512 White $ 2,017,277.05 $ 150,000.00 $ 98,780.00 $ (51,220.00) 513 Beard Anna Young $ 24,788.92 $ 5,000.00 $ 2,300.00 $ (2,700.00) .11 . II II

901 Unclaimed Funds $ 6,372.39 $ $

905 CLEVNET Fines & Fees $ 9,395.76 $ $

The reason for the mcrease/decrease m Estimated Resources: General fund: An increase in Taxes/PLF by $2,394,363.03 and Other Sources by $645,296.34. Special Revenue funds: A total net decrease in Other Sources by $557,943.76 consisting of a decrease of $482,540 in endowment income, an increase of $8,751.24 in restricted gifts, a decrease of $55,655 in Local Aid and a decrease of $28,500 for the return of the advance in the Friends fund.

Permanent funds: A total net decrease in Other Sources by $75,570 in endowment income.

Thank You, &wti.e JVt.e.IUcluj Treasurer/CFO Cleveland Public Library

12/11/20188:45 AM 1637

CL EVELAND PUBL IC LIBRARY 2018 APPROPRIATION: NINTH AMENDMENT DECEMBER 20,20 18

GENERAL FUND

Increase/ I cERTIFIED REVENUE Decrease Certificate 2

Cash January 1 19,023,254.07 0.00 19,023,254.07 (3) Taxes- General Property 24,914,507.45 2,033,287.03 26,947,794.48 Public Library Fund (PLF) 22,020,469.12 349,488.07 22,369,957.19 State Rollbacks/CAT 2,400,000.00 11,587.93 2,411,587.93 Fines and Fees 381,033.86 (62,456.60) 318,577.26 Earned Interest 524,913.00 141,694.71 666,607.71 Restricted Gifts 85,000.00 0.00 85,000.00 Unrestricted Gifts 0.00 1,752.10 1,752.10 Miscellaneous 890,487.01 535,806.13 1,426,293.14 Return of Advances/(Advances Out) (283,515.00) 28,500.00 (255,015.00)

TOTAL RESOURCES I 69,956,149.51 1 3,039,659.37 1 72,995,808.88 1

Prior Increase/ !APPROPRIATION Appropriation Decrease

Salaries/Benefits 36,631,162.50 (300,000.00) 36,331 '162.50 Supplies 1,001 ,537. 75 (200,000.00) 801,537.75 Purchased/Contracted Services 11,752,186.41 (1 ,000,000.00) 10,752,186.41 Library Materials/ Information 6,819,347.09 0.00 6,819,347.09 Capital Outlay 1,090,467.00 (300,000.00) 790,467.00 Other Objects 155,408.01 0.00 155,408.01

SUB TOTAL OPERATING I 57,450,108.761 (1,800,000.00 )1 55,650,108.761 Transfers 2,050,000.00 0.00 2,050,000.00

TOTAL APPROPRIATION! 59,500,108.761 (1,800,000.00)1 57,700,108.761

K:\MSOffice\Appropriation\Year 201812018 Amendments Adm & Bd.xlsx 9th Amend 1638

CL EVELAND PUBL IC LIBRARY 20 18 APPROPRIATION: NINTH AMENDMENT DECEMBER 20, 20 18

SPECIAL REVENUE FUNDS

Prior Certificate Increase/ Amended CERTIFIED REVENUE (1) Decrease Certificate (2) I 26,792,856.15 (557,943.76 26,234,912.39

Prior Fund Amended Balance/ Increase/ Fund Balance/ 'APPROPRIATION Appropriation Decrease Appropriation

Anderson 325,446.67 (6,270.00) 319,176.67 Endowment for the Blind 2, 702,943.39 (95,1 60.00) 2,607,783.39 Founders 5,037,741.64 (131 ,050.00) 4,906,691.64 Kaiser 73,960.47 (2,240.00) 71,720.47 Kraley 207,944.48 (3,730.00) 204,214.48 Library 186,838.38 720.00 187,558.38 Pepke 156,118.99 (1,150.00) 154,968.99 Wickwire 1,656,611.36 (56,160.00) 1,600,451.36 Wittke 108,130.38 (560.00) 107,570.38 Young 5,094,548.65 (180,764.76) 4,913, 783.89 Friends 28,500.00 0.00 28,500.00 Judd 236,316.00 0.00 236,316.00 Lockwood Thompson 228,796.84 0.00 228,796.84 Ohio Center for the Book 2,125.00 0.00 2,125.00 Schweinfurth 171,674.75 22,576.00 194,250.75 CLEVNET 5,640,765.41 0.00 5,640, 765.41 LSTA-OLBPD 1,530,350.99 0.00 1 ,530,350.99 MyCom 74,642.75 0.00 74,642.75 Learning Centers 165,000.00 0.00 165,000.00 Tech Centers 230,000.00 (10,000.00) 220,000.00 Early Literacy 148,827.50 0.00 148,827.50

TOTAL APPROPRIATION 24,007,283.65/ (463,788.76)/ 23,543,494.89/ (4) /

CAPITAL PROJECTS FUND

Prior Certificate Increase/ Amended CERTIFIED REVENUE (1) Decrease Certificate (2) I 7,579,927.24 0.00 7,579,927.24

Prior Fund Amended Balance/ Increase/ Fund Balance/ 'APPROPRIATION Appropriation Decrease Appropriation BUILDING & REPAIR/ 7,579,927.24/ 0.00/ 7,579,927.24/ (5)

K:\MSOffice\Appropriation\Year 201812018 Amendments Adm & Bd.xlsx 9th Amend 1639

CL EVELAND PUBL IC LIBRARY 2018 APP ROP RIATION: NINTH AMENDMENT DECEMBER20, 20 18

PERMANENT FUNDS

Prior Certificate Increase/ Amended CERTIFIED REVENUE (1) Decrease Certificate (2) I 3,435,715.65 (75,570.00 3,360,145.65

Prior Fund Amended Balance/ Increase/ Fund Balance/ 'APPROPRIATION Appropriation Decrease Appropriation Abel 265,034.08 (9,800.00) 255,234.08 Ambler 2,590.85 (100.00) 2,490.85 Beard 142,945.62 11,920.00 154,865.62 Klein 6,107.98 (220.00) 5,887.98 Malon/Schraeder 224,793.75 (8, 180.00) 216,613.75 McDonald 219,056.35 (3,920.00) 215,136.35 Ratner 106,560.62 (1 ,440.00) 105,120.62 Root 42,288.56 (1,550.00) 40,738.56 Sugarman 81,475.98 (4,380.00) 77,095.98 Thompson 140,107.03 (3,700.00) 136,407.03 Weidenthal 7,688.86 (280.00) 7,408.86 White 2,167,277.05 (51,220.00) 2,116,057.05 Beard Anna Young 29,788.92 (2,700.00) 27,088.92

TOTAL APPROPRIATION 3,435, 715.651 (75,570.00)1 3,360,145.651 (6) I

AGENCY FUND

Prior Certificate Increase/ Amended CERTIFIED REVENUE {1) Decrease Certificate {2) ' 15,768.15 0.00 15,768.15

Prior Fund Amended Balance/ Increase/ Fund Balance/ 'APPROPRIATION Appropriation Decrease Appropriation Unclaimed Funds 6,372.39 0.00 6,372.39 CLEVNET Fines & Fees 9,395.76 0.00 9,395.76

TOTAL APPROPRIATION 15,768.151 15,768.151 I o.ool

K:\MSOffice\Appropriation\Year201812018 Amendments Adm & Bd.xlsx 9th Amend 1640

CLEVE LAN D PUBLIC LIBRARY 20 18 APPROPRIATION: NINTH AMENDMENT DECE MBER 20,2018

(1) Certificate dated November 7, 201 8

(2) Certificate requested December 11, 2018

(3) $18,948,254.07 unencumbered cash carried forward plus the repayment of advances to be made from MyCom of $75,000 to produce the carryover balance available for appropriation in 201 8 (plus $6,023,344.28 encumbered cash).

(4) $17,446,260.83 unencumbered cash carried forward less the repayment of advance to be made from MyCom of $75,000 less non-expendable principal amounts of $2,492,057.50 to produce the carryover balance available for appropriation in 2018 (plus $652,342.87 encumbered cash). $8,664,291.56 additional revenue to appropriate. (Non-expendable principal amounts of $2,492,057.50 in Anderson, Founders and Wickwire Funds are included in the certified fund balances but are not included in appropriated amounts.)

($17,446,260.83 - $75,000 -$2,492,057.50 + $8,664,291.56 � $23,543,494.89)

(5) $5,529,927.24 unencumbered cash carried forward to produce the carryover balance available for appropriation in 201 8 (plus $5,119,525.82 encumbered cash). $2,000,000.00 transfer from General Fund. $50,000 additional revenue.

($5,529,927.24 + $2,000,000 +$50,000 � $7,579,927.24)

(6) $3,977,917.01 unencumbered cash carried forward less non-expendable principal amounts of $784,316.36 to produce the carryover balance available for appropriation in 2018 (plus $12,790.52 encumbered cash). $166,545 additional revenue. (Non-expendable principal amounts of $784,316.36 are not included in either the certified fund balances or the appropriated amounts.)

($3,977,917.01 -$784,316.36 + $166,545 � $3,360, 145.65)

K:\MSOffice\Appropriation\Year 2018\2018 Amendments Adm & Bd.xlsx 9th Amend 1641 Cleveland Public Library 2019

December 14, 2018

CUyahoga County Budget Commission Attention: Bryan Dunn 1219 Ontario Street Cleveland, Ohio 44113

Dear Bryan,

Cleveland Public Library requests a Certificate of Estimated Resources as noted below for the following funds:

Estimated Unencumbered Requested Requested Overall Fund Fund Balance as of "Taxes/PLF'' "Taxes/PLF" nOther Sources" "Other Sources" Increase{ ' I

101 General Fund 15,550,715.12

201 Anderson 202 Endowment for the Blind $ 2,519,100.00 $ 150,000.00 $ 150,000.00 203 Founders $ 5,989,662.36 $ 395,000.00 $ 395,000.00 204 Kaiser $ 69,400.00 $ 4,000.00 $ 4,000.00 205 Kraley $ 193,900.00 $ 10,000.00 $ 10,000.00 206 library $ 165,000.00 $ 14,000.00 $ 14,000.00 207 Pepke $ 150,400.00 $ 8,000.00 $ 8,000.00 208 Wickwire $ 1,523,552.63 $ 100,000.00 $ 100,000.00 209 Wittke $ 94,400.00 $ 6,000.00 $ 6,000.00 210 Young $ 4,744,200.00 $ 320,000.00 $ 320,000.00 225 Friends $ $ $ 226 Judd $ $ 230,000.00 $ 230,000.00 228 lockwood Thompson $ $ 180,000.00 $ 180,000.00 229 OhioCenterfor the Book $ 64.50 $ 2,300.00 $ 2,300.00 230 Schweinfurth $ 144,200.00 $ 50,000.00 $ 50,000.00 231 ClEVNET $ $ 5,443,364.00 $ 5,443,364.00 251 OlBPD $ $ 1,508,194.00 $ 1,508,194.00 254 MyCom $ $ 55,655.00 $ 55,655.00 256 learning Centers $ $ $ 257 Tech Centers $ $ 10,000.00 $ 10,000.00 258 Early Literacy $ $ $ $ 15,557,267JJO $ - $ 8,504,513.00 $ 8,504,513.00 Capital ProJects Funds

Permanent Funds � 501 Abel $ 247,000.00 $ 15,000.00 $ 15,000.00 502 Ambler $ 2,400.00 $ 150.00 $ 150.00 503 Beard $ 142,800.00 $ 8,000.00 $ 8,000.00 504 Klein $ 5,600.00 $ 300.00 $ 300.00 505 Malon/Schraeder $ 198,800.00 $ 18,000.00 $ 18,000.00 506 McDonald $ 202,800.00 $ 12,000.00 $ 12,000.00 507 Ratner $ 100,200.00 $ 5,000.00 $ 5,000.00 508 Root $ 39,200.00 $ 2,500.00 $ 2,SOO.OO 509 Sugarman $ 57,400.00 $ 11,000.00 $ 11,000.00 510 Thompson $ 122,100.00 $ 10,000.00 $ 10,000.00 511 Weldenthal $ 7,100.00 $ 400.00 $ 400.00 512 White $ 2,005,900.00 $ 150,000.00 $ 150,000.00

The reason for the increase/decrease in Estimated Resources:

Please reflect the current estimated Unencumbered Balances for January 1, 2019 and estimated Other Sources as above for a Certificate of Estimated Revenues for 2019.

Thank You,

Treasurer/CFO&wtie [/&.JtidUj Cleveland Public Library

12/14/20182:44 PM 1642

CLEVELAND PUBLIC LIBRARY

GENERAL FUND APPROPRIATION 2019

Salaries/Benefits 66.0% 39,024,369.88 TOTAL $ Supplies 1.4% TOTAL 839,467.00 Purchased/Contracted Services 17.0% TOTAL 10,054,074.82 Library Materials/Information 12.7% TOTAL 7,540,000.00 Capital Outlay 2.6% TOTAL 1,510,270.09 Other 0.3% TOTAL 174,000.00

SUBTOTAL GENERAL OPERATING EXPENDITURES 59,142,181.79 $ 100.0% Transfers/Advances Out

TOTAL $

TOTAL GENERAL FUND 59,142,181.79 $

Note: Percentages based on total appropriation, not certified revenue

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CLEVELAND PUBLIC LIBRARY

SPECIAL REVENUE FUNDS FUND NO. APPROPRIATION 2019

Anderson 201 $ 326,900.00

Endowment for the Blind 202 $ 2,669,100.00

Founders 203 $ 3,920,000.00

Kaiser 204 $ 73,400.00

Kraley 205 $ 203,900.00

Library 206 $ 179,000.00

Pepke 207 $ 158,400.00

Wickwire 208 $ 1,616,300.00

Wittke 209 $ 100,400.00

Young 210 $ 5,064,200.00

Friends 225 $

Judd 226 $ 230,000.00

Lockwood Thompson 228 $ 180,000.00

Ohio Center for the Book 229 $ 2,364.50

Schweinfurth 230 $ 194,200.00

CLEVNET 231 $ 5,443,364.00

LSTA-OLBPD 251. $ 1,508,194.00

MyCom 254 $

Learning Centers 256 $

Tech Centers 257 $

Early Literacy 258 $

TOTAL SPECIAL REVENUE FUNDS $ 21,869,722.50

Pr inted On:12/14/2018 K:\MSOffice\Appropriat io n\Year 2019\2019 Appn Bd Resolut ion 1218.xls2019Bd0t her Fds Page2of4 1644

CLEVELAND PUBLIC LIBRARY

CAPITAL FUNDS FUND NO. APPROPRIATION 2019

Building and Repair Fund 401 $ 2,514,400.00

TOTAL CAPITAL FUNDS $ 2,514,400.00

PERMANENT FUNDS FUND NO. APPROPRIATION 2019

Abel 501 $ 262,000.00

Ambler 502 $ 2,550.00

Beard 503 $ 150,800.00

Klein 504 $ 5,900.00

Malon/Schraeder 505 $ 216,800.00

McDonald 506 $ 214,800.00

Ratner 507 $ 105,200.00

Root 508 $ 41,700.00

Sugarman 509 $ 68,400.00

Thompson 510 $ 132,100.00

Weidenthal 511 $ 7,500.00

White 512 $ 2,155,900.00

Beard Anna Young 513 $ 28,500.00

TOTAL PERMANENT FUNDS $ 3,392,150.00

Pr inted On: 12/14/2018 K:\MSOff ice\Appropr iat ion\Yea r 2019\2019Appn Bd Resolution 1218.xls2019BdOtherFds Page 3 of4 1645

CLEVELAND PUBLIC LIBRARY

AGENCY FUNDS FUND NO. APPROPRIATION 2019

901 5,200.00 Unclaimed Funds $

ClEVN ET & 905 Fines Fees $ TOTAL AGENCY FUNDS $ 5,200.00

Total Other Funds $ 27,781,472.50

Total All Funds $ 86,923,654.29

Printed On: 12/14/2018 K:\MSOffice \Appropriation\Year 2019\2019 Appn Bd Resoluti on 1218.xls2019BdOtherFds Page 4 of4 1646 PM 12:18 Report3 Report3 10/25/2018 Annual % 2019-2018 Difference Cost 2018 Total Pricing Total #3 2019 118.xlsx Directors103 December December Package for Package February- 2019 Effective Effective 0:\Cievnet\2019\Report CLEVNET- Costs .-' 1647 3 PM 12:18 $1�712l31j Report s= 10/25/2018 month 11 x j$137,337.51 Annual 2019-2018 Cost 2018 Total Total Pricing #3 2019 Directors103118.xlsx December December for Package February- 2019 Effective Effective Contract 0:\Cievnet\2019\Report Costs CLEVNET- • 1648

. . l':t;�·''�;_,: ·.-· • � - . __ . . ·< :� � -� :://T�;::;;:�r;.�:) ·:r�::�-7-�;:.;r-�-n.:��:::X: r r Y .-::.;:,;·.J1>-:-�-::-�--�- ·,, ��·r!!e!.'��ce -: .- 1- · · '- ·,·-. �- j' )\n()nths:�t : Moiithr{·�.2019 � ·· rllge . caiie_�.,ge·'· ••_ ;·:E·::�' ::·· :. �rJ�· / .:'c;�:t:; · .• . •. • · ... . r - _ . • ... ·.< .•. • • ····'·· . c_ ... , .. _ • .•. _ ._...... •• •• • + �f:i1Z_i��-�;;:;;:��:�_;<_-><· . , _ e ;ri��.','�.;;A��\iig, ·: Base contract (as of 12/31/2017)_ -��ra� (. 1/1/2019 $ 60,000.00 Walz Camera 10416-964 10/25/2018 1,145.56 12 1% $ 137.47 Rockport Tech Center 12558 -747 9/19/2019 955.00 3 1% $ 28.65 Rockport Tech Center 12598 -744 9/24/2019 352.28 3 1% $ 10.57 @ 2018 Inflation (Core inflation 2.1%) $ 1,260.00 $ 61,436.69 1649

· · · 8�s� �(,;;t�ad:�tiz}3i}2oi7J (as · · 111/2019 · · 12 1% s 43,934.27 Hough access 10542 12/21/2018 2,237.56 12 1% $ 268.51 Sterling Access 10541 12/21/2018 2,166.80 12 1% $ 260.02 CPL Lakeshore Electrical Room Door 11668 1/31/2019 560.68 11 1% $ 61.67 Mt Pleasant 10544 10/20/2018 2,249.10 12 1% $ 269.89 Lakeshore 12265 9/19/2019 2,356.91 3 1% $ 70.71 Glenville 10543 12/21/2018 2,010.68 12 1% $ 241.28 E 131st St 10545 12/21/2018 2,357.54 12 1% $ 282.90 CPL Main 5th Floor Room 521- 10861 10/20/2018 2,376.03 12 1% $ 285.12 CPL 4th Floor Superman Room 10860 10/20/2018 2,183.44 12 1% $ 262.01 Carnegie West Fire System 11794 9/28/2019 10,022.46 3 1% $ 300.67 Carnegie West -12S52- Fire system RFI 104 9/28/2018 1,220.36 3 1% $ 36.61 Langston Hughes Fire System 11801 12/15/2019 59.98 0.5 1% $ 0.30 Fulton Fire System 11799 11/15/2019 179.94 1.5 1% $ 2.70 Jefferson Fire System 11800 7/31/2019 99.97 5 1% $ 5.00 @ 2018 Inflation (Core inflation 2.1%) $ 922.62 $ 47,204.29 1650

7 UNIQUE

AGREEMENT MATERIAL RECOVERY SYSTEM

Library: Cleveland Public Library Address: 325 Superior Avenue City Cleveland State Zip OH 44114 Telephone: (216) 623-2800 Fax: (216) 623-7015

INITIAL PLACEMENT AND SECONDARY PLACEMENT The Cleveland Public Library (hereinafterreferred to as "We") hereby agrees to assign accounts it has determined are overdue to Unique Management Services (UMS) for collection during the time period set forth in this Agreement. We are not obligated to submit any accounts for

collection and may withdraw them at any time. Unique Management Services may proceed with whatever steps are necessary for collection of the accounts with the exception of the filing of a complaint in court. We represent to Unique Management Services the accuracy of the information furnishedto them on accounts submitted to the best of our knowledge. Unique agrees that all such infonnation shall be kept confidentialand shall not be disclosed to any party other than the subjectof collection.

PRICING We understand that we will be billed once per month for the previous month's total submissions at the rate of$8.95 per each account, ("All Materials (New Accounts) inclusive of Tablet/Tech Central Accounts"), in a total amount not to exceed Sixty Thousand ($60,000). The services UMS will provide for this fee includes the 120+ day series of letters, calls, skip tracing, and credit reporting (as allowed by credit reporting agencies) for all materials. UMS will provide an expedited process for this fee that includes a 35 day series of letters, calls, skip tracing and credit reporting (as allowed by credit reporting agencies) for all Tablet/Tech Central Accounts. Prices will be protected from any additional increases with the sole exception of any U.S. postal price increase, which Library agrees to pay.

BUDGET NEUTRALITY GUARUANTEE Budget Neutrality: UMS guarantees not to charge, in collection fees, more than the amount of money recovered plus amounts waived. This will be based on (1) 2019 biliings to date, (2) cumulative 2019 cash received recovery, and (3) cumulative 2019 amounts waived. The Library understands that UMS will make adjustments to invoices for the difference between collection fees and the total money received plus amounts waived on accounts submitted to keep the service budget neutral. If not budget neutral at the end of the contract, amounts still to be invoiced would be carried fotwardto the next contract. In the event a new contact is not entered into, We agree to allow UMS to continue efforts to collect on accounts submitted in 2019 for sixty (60) days after the expiration of the current agreement. After sixty (60) days, any amounts still to be invoiced shall be waived.

TERM This Agreement shall commence on the EffectiveDate of January 1, 2019. This Agreement shall expire on December31, 201 9 unless canceled by either party upon I 0 days written notice. Payment terms are net 30 days from receipt of invoice.

LIABILITY Unique Management Services agrees to comply at all times with all federal, state, and local laws, regulations, and ordinances concerning debt collection, including, without limitation, the Fair Debt Collection Practices Act, and Section 1321.45 of the Ohio Revised Code, and shall indemnify, defend, and hold the Library, its officersand employees, hannless for any lawsuits, claims, demands, expenses, and liabilities it may incur as a result of Unique Management Service's violation of any such laws, regulations, or ordinances.

The parties hereby indicate their agreement by affixingtheir signatures below.

Board ofTrustees of the Unique Management Services, Inc. Cleveland Public Library

y B :--=------,------ Library Representative Unique Management Services Representative

Title: ______Title: President/CEO

Date Date ·' 1651

EXHIBIT "A"

PROPOSAL FOR EVENT CONSULTING SERVICES

I. Scope ofServices: a. General organizational planning: November, 2018-July 2019 i. Plan and lead regular conference calls, beginning monthly, tben biweekly, tben weekly, with all relevant stakeholders ii. Oversee, update and distribute overall timeline for event, ensuring benchmarks are being hit by all stakeholders b. Act as organizational and operational lead for event coordinating the following activities: 1. Entertainment 1. Advancing managing entertainment selected by CPL 2. Assist with tbe sourcing and bookingof ancillary programming I entertainment, in keeping witb theme of event ii. Vendors 1. Intake vendor inquiries if applicable, coordinate and manage load-in/load-out. This includes coordinating witb any sponsors activating at tbe event and transacting and contracting witb vendors on behalf of CPL. iii. Operations vendor sourcing and management for the following !. Power 2. Tents/structures 3. Restrooms 4. Fencing/barricade 5. ATMs 6. Stage/sound/lights 7. Site lighting 8. Heavy equipment, as necessary 9. Signage(directional and sponsor/partner) 10. Operations staffing c. Plan and oversee food and beverage operation i. food vendors ii. food trucks d. Safety/security i. Work alongside CPL to ensure all necessary LEP + security guards are scheduled and deployed per event and CPD requirements 11. Compensation: Client agrees to compensate Contractor based on tbe following: 1. $5,000 for event/organizational management, creative consulting, etc ii. $7,500 for Event operations/vendor sourcing/coordination, signage coordination, permitting, F?B coordination, etc 111. $5,000 for event staffing, including event lead, operations staff, stage manager iv. Additional fees invoices as agreed upon, in an amount not-to-exceed Two Thousand Five Hundred Dollars ($2,500). b. Client shall issue Contractor payments based on the following schedule

1. $8,000 on or beforeJanuary 22, 2018 n. $3,000 on or beforeApril 1, 2018 iii. $5,000 on or before July 1, 2018 iv. $6,500 on or beforeAugust 1, upon completion of event 1652

Owner I Architect Additional Services 0/A#Ol

HBM Architects, LLC I 1382 W. Ninth Street, Suite 300 I Cleveland, Ohio 44113 I PH: 216.241.1100 Cleveland Public Library

OWNER: HBM Architects, LLC Board of Trustees of the Cleveland Public Library Principal: 325 Superior Avenue Peter J. Bolek, A. I.A. Cleveland OH 44114 Project Manager: Felton Thomas, Director Kevin Kennedy

Scope of Work:

• Revise Civil drawings to accommodate proposed rehabilitation improvements to Clark Avenue.

Fee Basis: 0 Percentage of Construction Cost % Lump Sum 4.500 (Thorson Baker- Civil Engineer Fee) � $ 450 (10% Consultant Markup) $ 1,560 (HBM hours @ 195/hr.) $ -8 6,510 TOTAL $ Hourly Budget 0 $ Hourly not to exceed 0 $

HBM ARCHITECTS, LLC OWNER (AUTHORIZED REPRESENTATIVE)

Peter J. Bolek, A. I.A. Principal BY TITLE BY TITLE ftt41� SIGNATURE SIGNATURE

11-16-2018

DATE OF SIGNATURE DATE OF SIGNATURE

Work to be performed under the Conditions of: AlA 8133 1:8:] Existing Document Standard form of Agreement Between Owner and Architect, Construction Manager as Constructor dated: May 13, 2016

S:\PROJECT- ACTIVE\CPL- South Bmnch\1.020 ContractA-0\ADD SERVICES\OA-01 CPL Parking Area Redesign Revl.doc 1653

Middletown Ford Fleet Department

1750 N. Verity Parkway

Middletown, OH 45042

(513) 420-8700

[email protected]

To whom it may concern,

Thank you for allowing Middletown Ford to bid on your:

Vehicle Information Date: I 0/26/2018 Item# !Year !Make !Model !Trim !Body Style !Color jNo. of Units 2AA FORD FUSION S SEDAN BlACK/GREY 4 j2019 ! ! I ! j I

Buyer Information Name Address City State Zip Code Phone Number CLEVElAND PUBLIC 325 SUPERIOR AVE CLEVELAND OH 216-623-2851 LIBRARY .

We greatly appreciate you giving Middletown Ford the opportunity to earn your business! The above quote is good for 30 days unless otherwise specified. Quotes given on vehicles on the State bid are good until the dates specified on the state bid. PLEASE NOTE: Any upfits such as Dump Bodies, Utility Bodies, Sn ow

Plows etc. May add up to 6-8 weeks onto vehicle delivery time on state bid.

WE ALSO ACCEPT TR ADE-INS!

Sincerely,

Ashley Hillis, Fleet Manager

Darco Murphy, Fleet Director • 1654 A REPORT REPORT TRUSTEES LIBRARY 2018 OF 30, TRUSTEES BOARD TO NOVEMBER LIBRARY LIBRARY 1- OF OFFICER PUBLIC 3WnicfuJ BOARD FISCAL NOVEMBER OF &wtie CLEVELAND OFFICER, PERIOD THE STATEMENT FISCAL FOR FINANCIAL MONTHLY 1655 0.00 0.00 0.00 0.00 Total $ 712,908.70 841,933.08 744,908.59 297,677.26 856,063.51 7,345,273.29 6,874,878.97 1,525,354.00 4,938,519.17 11,576,236.56 36,124,749.36 57,726,130.79 53,856,750.05 26,947,794.48 26,947,794.48 63,490,110.39 24,324,543.07 59,620,729.65 $(3,869,380.74) $(3,869,380.74) $ $ $ $ -- .00 .00 .00 .00 .00 .00 0.00 $ $0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00. $0 $0 $0 $0 $0.00 $0.00 $0 Agency ,393.39 6,567.95 12,942.71 96,567.95 $(2,825.44) $(2,825.44) $ $15,768.15 $99,393.39 $ $99 $9 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 $0.00 4,686.63 59,597.95 28,502.01 45,177.38 26,409.31 Permanent Permanent $ $(14,420.57) $45,177.38 $(14,420.57) 3,976,286.96 3,990,707.53 $ $ Balance Balance 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2018 Projects 50,000.00 Fund Fund 50,000.00 161,919.64 30, $ in 2,000,000.00 6,170,776.99 6,366,756.43 2,000,000.00 6,332,696.63 10,649,453.06 $ $ $ $(4,282,696.63) $(6,282,696.63) $ Capital brary brary Li Changes Changes Public Public and 0.00 0.00 0.00 Ending November Revenue 50,000.00 56,664.10 96,209.83 258,515.00 849,087.63 208,515.00 461,466.90 663,472.71 Cleveland Cleveland 154,670.23 755,180.98 $42,562.74 Period $301,077.74 $ 7,290,269.09 7,332,831.83 3,002,305.06 1,486,257.75 4,938,519.17 18,098,603.70 $ $ Expenditures Expenditures $18,399,681.44 $ the Special For Revenues, Revenues, 0.00 0.00 Fund ,023.59 01,082.51 86,752.10 129,484.16 511 152,048.41 696,706.65 603,521.38 297,677.26 (208,515.00) $ 2,387,999.16 5,997,289.33 1,372,121.95 9,228,641.05 2,159,266.56 24,971,598.35 General 25,1 (2,050,000.00) 49,708,153.33 52,096,152.49 33,122,444.30 26,947,794.48 26,947,794.48 22,788,285.32 $ $(2,258,515.00) $ $ $ $ Uses I Revenues Expenditures Sources Total Over/(Under) Total Other Expenditures Donations Uses Balance Assets Expenses Revenue & Services Total Earnings Sources Other Cash for Fees Capital Outlay Materials Balance & ar & of Other Ye & Over/(Under) Cash Sale Investment Purchased/Contracted Services Transfers Library Salaries/Benefits Capital Contributions Fines Supplies Taxes Intergovernmental Advances Charges Miscellaneous Miscellaneous

91 98

55 57 99

54 51 53 52

48 46 43 45 44 41 42 Beginning Current Expenditures Revenue Revenue 1656 ar ar 0% 0% 87% 96% 82% 75% 85% 86% 92% 96% 86% 92% 91% 89% Ye Ye Prior Prior 10 100% 100% 100% Percent Percent Advances Out). % {3) 0% 0% 4% 72% 87% 93% 88% 89% 86% 90% 78% 93% 102% 15 108% 100% 10 100% 115 Date Date Percent Percent To (includes To ,023,344. $6 0 2018 of 876 ,752) ,588) 7, 8,311 (1 11, 83,357 (75,000) (11 (78,608) 324,578 519,653 64% 68% 643,772 (283,515) (481,635) (954,742) 7,286,223 1,735,545 1,479,775 7,569,738 3,49 1, (2,033,287) Balance Balance $ Balances $ $ 30, 2018 November encumbrance and 22 48 ,715 dated 7,887 9,718 Library 75,000 86,752 Date 15 939,769 816,074 283,515 forward 297,677 603,521 ,372,1 November November 2,050,000 9,231,1 1 Fund 2,411,588 Income To 52,171,152 55,903 58,237,230 11,47 26,947,794 33,279,119 20,376,697 Expended/ Encumbered Public $ $ $ carried Appropriations Appropriations encumbered. Ending Commission 0 0 (1) General 13 plus ,034 10% 0,652 5,264 85,000 Cleveland Cleveland 169,764 890,487 381 524,9 Period ,21 Budget 1,14 2,050,000 and 1,459,422 2,400,000 Revenue, 13 65,523,453 10,710,923 63,473,453 36,777,430 51,216,410 22,020,469 24,914,507 Revenue the Certified 9,500,109 $ $ $ $5 County For Appropriation(2) of Certified expended 78% Cuyahoga from Out Appropriation includes Tax Earnings SeiVices Out Out Certificate Subtotal · Homestead Amended Advances Property Tax Fees Outlay Materials ): & (2): (1 (3): Total Purchased Note Note Note Return of Other Capital Transfers Investment Contributions Miscellaneous Salaries/Benefits General Rollback, Fines Total Sub Total Library Supplies PLF State Income State PLF Advances 1657 224.64 4,111.52 6,419.86 2,939.31 8,282.88 1,384.82 2,219.99 12,112.31 16,036.15 16,007.53 17,092.98 37,995.96 84,135.92 21,410.60 101,374.51 172,363.67 401,985.26 453,869.41 924,449.96 584,641.59 (182,360.74) (168,633.53) 3,498,310.96 1,052,026.71 Balance $ Unencumbered 4.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 91.40 674.65 495.36 278.40 3,285.93 4,780.85 3,423.44 13,373.48 13,702.66 156,67 129,319.96 and $ Unpaid Encumbered Encumbered 0) 1,173.73 6,628.03 ar 34,101.72 53,427.65 15,683.16 23,827.01 30,332.41 12,627.36 25,732.57 14,351.62 (14,627.1 100,961.07 341,532.87 308,041.80 379,215.14 515,477.57 190,721.56 Ye 3,546,813.47 3,529,889.65 9,510,731.04 1,008,701.14 9,918,262.90 3,798,012.27 33,122,444.30 Current $ Expenditures 2018 30, Balances and Library Library 7,684.99 71,015.99 40,509.19 53,423.80 32,576.32 46,645.20 27,952.56 28,613.57 12,852.00 15,736.44 November November Total Fund Funds 108,496.03 379,807.23 198,828.78 616,852.08 125,681.06 210,581.61 212,132.16 3,931,874.91 4,000,682.88 4,382,653.86 36,777,429.76 Public Public 10,842,712.86 10,562,757.75 Appropriated $ Ending Expenditures Expenditures General Cleveland Cleveland Period iation. 0.00 62.50 the '1 ,064.81 1,181,064.81 7,100.00 ar 71,000.00 35,022.75 53,220.00 37,045.20 94,500.00 34,950.00 15,736.44 10,000.00 12,852.00 27,952.56 For Appropr 377,834.60 198,828.78 212,132.16 616,852.08 210,581.61 '181 Ye 3,931,874.91 4,000,682.88 1 4,382,653.86 Current . 10,562,757.75 10,852,312.86 $36,631 Appropriation lnsurace Compensation Salaries Salaries Supplies Disability Pay ER Pay Supplies Salaries - Compensation Insurance Insurance Insurance Supplies Benefits Salaries Tools Repair Supplies Term Insurance Office Hand Book Dental Unemployment Duplication Other Janitorial Medicare Severance Non-Base OPERS Health Life Non-Clerical Other Stationery Short Workers Professional Buildings Clerical Salaries Vision Salaries/Benefits 52140 52150 52110 52130 52120 51900 52210 51640 51612 51400 51630 51620 51650 51625 51610 51110 51190 51140 51611 51180 51130 51150 51120 1658 ,530.65 8,047.87 7,292.70 1,893.18 1,007.00 1,934.08 3,332.28 6,909.02 .1 (3,843.84) 19,597.64 25,505.73 44,339.00 37,659.84 42,068.24 10,105.58 51,554.12 41,495.76 71,652.82 10,973.94 20,981.70 324,577.62 164,302.08 477,245.92 151,723.08 $ Balance Unencumbered 0.00 '177.42 5,994,24 3,170.04 2,050.00 6,418.66 5,658.62 1,164.14 7,437.16 33,775.75 21 11,010.90 40,293.47 21,622.52 19,961.02 64,666.44 16,135.26 46,550.69 17,123.45 69,880.15 119,367.43 259,909.78 127,966.42 152,582.41 149,552.82 and $ Unpaid Encumbered Encumbered 4,600.28 67,113.08 ar 23,234.04 43,653.00 24,781.26 14,044.64 74,556.20 58,016.38 41,575.37 696,706.65 127,106.89 165,778.80 727,758.93 143,051.50 940,200.62 267,094.71 160,300.61 402,192.00 266,239.25 135,104.36 229,313.89 163,378.39 199,961.89 Ye $ 1,738,501.19 Current Expenditures 2018 30, brary brary i 66,888.12 90,042.00 33,093.10 54,116.92 97,179.68 21,637.34 86,847.62 26,746.12 72,362.56 November November Total Funds 168,175.34 195,004.09 206,169.78 881,231.08 783,778.64 477,185.10 312,332.99 403,199.00 251,324.92 252,154.66 286,838.52 421,565.12 ,140,651.70 2,018,008.61 1,093,085.72 Public Public L $1 Appropriated Ending Expenditures Expenditures and Balances General Fund , Cleveland Cleveland Period the 5,200.00 ar 93,000.00 13,000.00 87,200.00 54,022.12 79,500.00 10,000.00 26,000.00 63,909.00 For Appropriation 183,008.68 130,500.00 679,918.00 845,000.00 475,299.00 382,861.80 305,759.79 209,300.00 271,836.00 222,000.00 100,000.00 401,336.00 ,045,000.00 Ye 1,903,400.00 1 Current $1,001,537.75 Appropriation Repairs/Maint Supplies Supplies Rental Maintenance Communications Supplies hicle Repairs Security Repairs Maintenance Water Ve Vehicle Electricity Landscaping Rent/Leases Equipment Gas Motor Building Chilled Machine Maintenance Contract Insurance Computer Building Postage/Freight PR!Other Machine Other Supplies Uniforms Motor Electrical Telecommunications Maintenance Travel/Meetings Supplies 53630 53620 53510 53610 53390 53340 53380 53400 53520 53370 53310 53350 53240 53360 53100 53230 53320 52240 53210 52900 52220 52300 52230 1659 0.00 0.00 (31.97) 480.30 2,964.00 7,301.92 8,379.26 8,320.40 1,134.10 9,039.28 8,055.68 1,442.20 mbered 24,576.38 67,670.36 79,226.73 96,606.02 53,660.97 48,989.59 735,545.40 239,244.30 132,875.52 635,686.54 126,351.15 718,836.15 1, Balance $ Unencu 0.00 354.50 2,316.32 1,643.00 4,019.70 4,531.97 10,598.45 93,885.40 25,515.20 27,060.19 34,149.74 55,353.50 27,542.75 334,974.39 238,702.40 432,551.32 128,069.51 851,772.45 470,349.56 191,255.16 463,753.98 and 999,085.68 ,251,077.15 Unpaid $2 Encumbered Encumbered 0.00 0.00 3,211.21 3,528.00 8,025.17 2,472.00 7,701.40 9,557.80 ar 15,982.55 87,467.70 41,132.90 109,965.00 170,337.40 620,988.20 360,032.91 878,872.83 208,131.70 709,891.72 713,825.70 957,268.76 101,714.69 Ye 9,228,641.05 1,688,117.43 1,793,535.73 1,294,109.61 Current $ Expenditures 2018 30, Balances .47 and 703 Library Library 5,263.60 7,079.00 4,500.00 4,500.00 51,422.00 97,413.40 12,829.45 43,200.00 41,537.00 11,000.00 Total November November Fund Funds 218,768.26 003, 584,708.44 488,266.53 170,607.03 769,179.20 408,426.14 137,313.12 2, 1,214,981.32 1,688,015.32 2,892,976.25 1,742,132.90 2,675,190.59 13,21 Public Public Appropriated $ Ending Expenditures Expenditures General Cleveland Cleveland Period 0.00 0.00 0.00 the 6,000.00 5,000.00 ar 45,000.00 30,000.00 11,000.00 20,000.00 30,625.00 For Appropriation, Appropriation, 570,000.00 1,186,415.04 851,000.00 280,500.00 316,584.01 125,625.00 265,000.00 785,013.08 126,000.00 622,046.87 Ye 0,752,186.41 1,711,079.15 1,585,000.00 2,084,000.00 1,135,755.00 Current $1 Appropriation Devices & Services Services ormatting Control Music Charges Boxing Ref Services - Services ablets Loan Media Services Fees Material LM-Hotspots Media LM-T Media- Spoken Purchased Service Preservation Preservation Other Other Computer Database Interlibrary Bookbinding Preservation Continuations Library Books Periodicals eMedia Other Microforms Bank Video Media Audio Audio Water/Sewer Professional Auditors Purchased/Contracted 54905 54790 54730 54710 54910 54500 54600 54350 54320 54720 54310 54210 54120 54530 53800 54325 54110 54220 53900 53720 53640 53710 53730 1660 .00 0.00 0.40 $0 ered 7,211.04 2,889.00 1,776.43 11,876.47 60,544.61 91,945.51 519,652.76 479,774.60 131,843.05 235,319.19 $ , (283,515.00) 7.286.222.81 $ $(283,515.00) Balance $ $1 Unencumb .00 .00 0.00 0.00 $0 $0 ,839.00 .144.12 1,097.07 3,300.20 1,441.73 30,031.52 39,598.25 79,886.62 26 $5 428,745.24 and 253;084.73 .195.561.90 $ 3,233,858.58 Unpaid $6 $ Encumbered Encumbered 2,048.41 7.424.88 4,849.49 ar 45.409.67 60,704.64 79,275.50 12,068.27 511,023.59 15 283,515.00 135,000.61 283,515.00 318,338.94 Ye $ 2,050,000.00 $ 5,997,289.33 $ 2,050,000.00 52.041.668.33 Current $ $ $ Expenditures 2018 . 30, Balances .00 0.00 and $0 Library Library 69,012.75 15,286.43 85,464.70 30,994.01 November November Total Fund 169,763.88 Funds 459,421.59 275,431.84 178,866.18 310,760.38 663,369.18 , 2,050,000.00 $ 0,710,922.51 65.523.453.04 Public Public $ $1 Appropriated $ $1 Ending Expenditures Expenditures General Cleveland Cleveland Period 0.00 0.00 2,050,000.00 $0.00 $0.00 the ar 55.433.31 84,974.70 15,000.00 24,512.00 For Appropriation, Appropriation, 365,108.76 144,000.00 307,075.00 222,880.00 392,000.00 Ye $155,408.01 Current $1,090,467.00 $6,734,347.09 $56, Appropriation Hardware Out Out Expenses Materials Outlay Refunds/Reimbursements Memberships Furniture Equipment Computer Construction/Improvements Construction/Improvements Transfers Taxes Software Advances ansfers TOTAL Capital Miscellaneous Tr Library Advances 57500 55510 59810 59900 57100 57200 55540 55530 55300 55520 1661 64.50 ,799.56 ,205.03 ,085.87 7,853.64 5,898.90 4,390.87 7,568.48 9,167.26 26,531.07 26,534.35 33,932.17 65,091.27 76,006.12 31 31,593.94 94,498.71 69,460.47 ,41 19 537,968.64 150,435.96 762 329,064.58 165,492.51 ,546,063.38 7 4,744 1 2,51 6, 18,905,520.61 Balance 18,905,520.61 $1 $ Unencumbered Unencumbered 0.00 0.00 0.00 0.00 0.00 0.00 9.00 0.00 850.00 239.05 3,461.76 1, 8,160.00 3,849.66 7,470.64 Date 4,61 18,428.66 22,730.25 72,786.00 33,440.52 89,183.01 555,658.60 159,950.65 981,827.80 to $ 6,195,561.90 6,195,561.90 $ Year Encumbrances Encumbrances 83 0.00 0.00 00.00 72.00 758. ,608.82 Date 2,060.50 8,150.00 2,083.84 9,545.34 49,510.43 10,000.00 24,528.91 10,0 57,088.63 12,571.65 119,444.25 149,755.90 205,672.44 596, 131 to 125,944.02 509,871.54 ,340,601.99 7,365,269.09 1 4, 52,041,668.33 ar $ 52,041,668.33 $ Ye 2018 Expenditures Expenditures Fund Fund Balances 30, in Library Library 0.00 0.00 0.00 6.47 November November ,976.65 ,152.49 Date 2,952.75 2,100.00 2,316.97 2,368.33 2,01 3,754.59 3,547.40 (3,776.13) 11 82,500.00 28,500.00 29,656.38 Public Public 16 230,000.00 184,428.00 to 177,614.50 352,887.65 ,398,320.00 and Changes 7,666,346.83 1 4,995,183.27 52,171,152.49 $ Receipts 52,171 $ Year Cleveland Cleveland the Period Ending Expenditures Expenditures .65 ar 0.00 25.00 For 30.38 Ye 548 ,598.35 6,050.00 7,874.90 4,269.44 7,680.20 14,843.90 86,208.85 13,363.98 69,460.47 148,827.50 157,078.11 102,1 148,118.99 695,202.80 19 141,254.75 724, 16 325,589.18 Revenue, Revenue, 4, 1,554,880.44 2,532,943.39 7,008,252.77 18,098,603.70 Balance 24,971,598.35 24,971 $ $ Beginning Beginning Funds Blind Memorial Book Blind the the for the Fund Revenue ompson for for Th Centers Fund D-Library Literacy Special Centers Center General ch ung Early Learning Total MyCom Te Lockwood Friends CLEVNET OLBP Ohio Schweinfurth Kaiser Pepke Founders Judd Yo Kraley Library Wittke Endowment Wickwire General Total Anderson 258 257

256 230 228 254 251 231 229 225 207 209 226 210 101 205 206 204 208 202 203 201 1662 821.70 6,533.37 7,668.86 6,409.34 2,615.85 6,187.98 40. 12,942.71 91,784.59 45,288.56 $ 211,801.01 101,782.19 168,529.77 205,861.49 308,852.24 154,054.69 257,062.55 3,955,048.80 2;849,455.94 2,849,455.94 2,393,559.02 43.1 $ Balance $ $ Unencumbered Unencumbered __ .00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 $0 3,216.44 Date 3,463.15 2,018.85 5,538.55 2,345.69 4,655.48 21,238.16 715,928.35 to $ 3,517,300.49 3,517,300.49 10, $ $ Year Encumbrances Encumbrances 0.00 0.00 0.00 0.00 0.00 0.00 61.00 625.39 9,393.39 Date 7,150.39 1,798.90 1,536.85 8,893.42 5,358.52 59,597.95 97,594.49 10,470.75 26,127.02 $9 to $ 6,332,696.63 6,332,696.63 65,898, $ Balances Balances $ Year 2018 Expenditures Expenditures 30, Fund Fund in Library Library 0.00 0.00 0.00 0.00 77.38 (224.34) Changes Changes (971.53) Date 5,1 2,129.23 2,351.61 1,221.57 1,695.26 1,959.88 1,681.14 96,567.95 94,608.07 13,611.14 23,683.30 Public Public to $4 $ and 2,050,000.00 2,050,000.00 nd 62,029,244.65 Receipts Ending November $ $ Year Clevela Period the Expenditures Expenditures 30.79 For Year ,1 ,768.15 nue, 5 9,395.76 7,668.86 6,372.39 2,615.85 6,187.98 92,069.93 45,288.56 175,569.78 217,853.42 105,560.62 316,0&4.52 214,987.95 150,457.55 258,034.08 $1 Reve 3,990,707.53 2,398,348.43 57,726 Balance 10,649,453.06 10,649,453.06 $ -$ $ Beginning Beginning Funds Fees · Funds & ung Project Yo Funds Fines Repair Funds & Anna Permanent Capital arman tal Beard CLEVNET Unclaimed Ratner Root McDonald Building Others Thompson Beard Klein To Sug Weidenthal Malon/Schraeder White Total Total All Total Ambler Abel 905 511 506 901 513 510 512 507 502 508 504 505 509

401 503 501 1663 0.00 0.00 0.00 0.00 750.05 750.05 255.52 255.52 320.00 320.00 ,904.71 ,904.71 3,333.84 3,333.84 1,620.00 1,620.00 5,207.19 5,207.19 10,139.33 10,139.33 3,157,829.23 3,157,829.23 18,951 53,856,750.05 53,856,750.05 53,856, 36,367,660.18 36,367,660.18 (1,470,217.55) (1,470,217.55) 33,196,357.78 33,196,357.78 18,951,904.71 18,951,904.71 $(1,462,814.84) $(1,462,814.84) $ $ $ $ $ $ $ $ 2018 2018 ber30, ber30, Detail Detail Library Library Novem Balance Balance Public Public Ending Ending (ZBA) (ZBA) Ace! Ace! Market Market Cleveland Cleveland Depository Depository Period Period (ZBA) (ZBA) Account Account the the Money Money Account Account nt - For For Market Market Hand Hand nv Investments Investments Investment Investment Program Program Checking Checking Concentration Concentration FSAAccounl FSAAccounl -l - On On - - - Fund Fund nk Account Account Money Money Endowme Plus Plus Ohio Ohio Cash Cash and and - Bank Bank Funds Funds Ba Bank LibraryTreasury LibraryTreasury All All in in U.S. U.S. U.S. U.S. KeyBank KeyBank PNC PNC- KeyBank-Payroll KeyBank-Payroll STAR STAR Key Key KeyBank STAR STAR Petty Petty Change Change of of Banks Banks in in Investments Investments Endowment Endowment Cash Cash Balance Balance Cash Cash

1664

B REPORT of degree Market Program Capital Paper Paper Paper Paper Paper Form highest Agency Agency Agency Agency Agency Agency Agency Agency Agency Agency Agency ican Money Market the Deposit are invested in short term Amer with Commercial Commercial Commercial Investment Pool Money Commercial Federal Agency Federal Commercial Federal Federal Agency Federal Federal Federal Federal Federal Federal Federal Investment Federal Bank Sweep Federal Agency Federal Federal Agency year t e n United 13 42 om 9.16 8.75 me c by 25.00 n st 519.53 724.38 consistent 219.91 214.62 I .898.75 .000.00 e 1. 1. 1.21 2018. 0.063.91 6.746.66 2.220.55 2.479.17 6.473. 3.175.00 6.250.00 3.042.78 6.500.00 2.500.00 3.330.66 4.050.00 3.781.25 3.1 2.656.25 4.316.94 v 11 the fiscal 15 17.611. n 11 I 603.521.38 30, $ $ managed as interest rate 2018 throughout Date 2018 November 500% 050% 500% 670% 500% 250% 300% 000% 000% 375% 250% 250% Rate 1. 1. 1.950% 1.270% 1. 1. 1. 1. 1. 1. 2.680% 2.570% 1. 1. 1. 1. 2.530% 2.540% 2.000% 2.270% paper Various Various Various Various To highest Year the Interest through November periodically November LIBRARY LIBRARY Interest commercial 2018 provide Interest 1, TS - Corp. Corp. and available that Earned Assn. Assn. Assn. Assn. Assn. PUBLIC Earned LLC LLC issues, Bank Bank Bank Corp. Mortgage Mortgage Bank November fund. become Mortgage Mortgage Mortgage Mortgage securities INVESTMEN Loan Loan Bank Loan Bank Loan Credit Credit in Credit Credit Bank Branch Branch Agency Securities Securities ON market are NY NY CLEVELAND CLEVELAND National Farm National Home Loan National Mortgage National National Home Farm Home Loan Farm Home Loan Bank Home Home Home funds that Motor Ohio Plus Bank for the period issues, Morgan Morgan money Bank U.S. Federal Federal Federal NATIXIS PNC Federal JP Federal Federal Federal Federal Federal Federal NATIXIS Federal Federal JP Toyota Federal Federal STAR STAR Federal Home Loan REPORT 135.14, investments federal earnings Treasury a The Section US Various Various Various Various 500.000 550.000 125.000 000.000 500.000 500,000 500.000 250.000 540.000 500.000 050.000 500.000 000.000 500.000 425.000 425.000 550.000 250.000 500.000 Amount and 1. 1. 1. 1. 2,000.000 in deposit sits. Code Plus, 6 depo of 66 30

30 29 30 30

interim 199 188 185 112 123 141 185 185 185 185 185 185 185 185 invested of No. STAR Revised � are ITS es 8 8 8 as interim Ohio, Ohio 28/18 09/18 28/18 07/18 26/18 26/18 30/18 28/18 30/18 25/18 30/18 30/18 28/18 29/18 06/18 22118 23/18 267 24/1 26/18 30/18 / 1 / / / / / / /06/1 / /28/1 /21/18 185 / / / / 115/18 185 with description 11/ balanc 11/ 11/ 11 11 11 11 11 11 11 11 11/ 11/ 11/ 11/ 11 11 11 11 11 11 11 11 11 Period STAR DEPOS known a ------is Meeting Other /18 /18 /18 /18 /18 /18 /18 1/18 1118 0/18 4/18 06/18 25/18 25/18 30/18 02/18 22118 /01/18 /01/18 /21118 /01/18 /01/18 INTERIM Investment accordance 10/29 11 05/ 11 08/07 11 11 11 05/ 07/1 0711 09/24 05/ 05/28 03/ 05/ 05/14/18 05/2 05/2 05/07 05/29 05/06 05/15/18 - 05/ Following Board In safety. Corporation, 1. investments 1665

CLEVELAND PUBLIC LIBRARY REPORT C

Board Meeting December 20, 2018

REPORT ON CONFERENCE AND TRAVEL EXPENDITURES FOR NOVEMBER 2018

In accordance with Board Policy adopted by resolution on November 29, 1972, a description of Conference and Travel Expenditures is submitted.

ITEM DATE TRUSTEE/STAFF AMOUNT MEMBER

Government Finance Officers Association 11/1/2018 Laura Armstrong 135.00 Annual Governmental GAAP Update Cleveland, Ohio

Ohio Library Council 10/3/2018- 10/4/2018 Donald Boozer 305.12 Convention and Expo Sandusky, Ohio

Ohio State University Libraries 10/20/2018 Donald Boozer 152.06 Wtki Conference North America Columbus, Ohio

Northeast Ohio Regional Library System 10/25!2018 Steven Capuozzo 25.00 Back to the Book XVIII Twinsburg, Ohio

Cleveland State University 10/18/2018- 5/17/2019 Michael Dalby 3,100.00 Leadership Academy Cleveland, Ohio

Northeast Ohio Regional Library System 10!25/2018 Judy Daniels 25.00 Back to the Book XVIII Twinsburg, Ohio

Kent State University 10/1112018 - 10!12/2018 Jaime Declet 94.50 Virginia Hamilton Conference Kent, Ohio

Northeast Ohio Regional Library System 10/25/2:018 Jaime Declet 56.44 Back to the Book XVIII Twinsburg, Ohio

Cleveland State University 10!18/2018- 5!17/2019 David Dial 3,100.00 leadership Academy Cleveland, Ohio

Free library of Philadelphia 11/28/2018 - 11130/2018 Timothy Diamond 349.61 Site Visit Philadelphia, Pennsylvania

Federal Depository Library Program 10/22/2018- 10/24/201 8 Sarah Dobransky 725.33 Annual Conference Arlington, Virginia

Cleveland Metropolitan Bar Association 10131/2018 Joyce Dodrill 90.00 Professional Conduct Seminar Cleveland, Ohio

Free Library of Philadelphia 11/28/20 18- 11130/2018 Joyce Dodrill 174.80 Site Visit Philadelphia, Pennsylvania

Internet Archive 11/1/2018-11/2!2018 Chatham Ewing 294.93 Community Webs Cohort Meeting Columbus, Ohio 1666

ITEM DATE TRUSTEE/STAFF AMOUNT MEMBER

Online Computer libra!)' Center 1012312018 � 10126/2018 Chatham Ewing 816.53 America's Regional Council Meeting Chicago, Illinois

USA Toy library Association 101612018 Cassandra Feliciano 60.00 Play More ...Stress Less Parma, Ohio

Federal Depository Library Program 10{2212018 � 1012412018 David Furyes 1,200.00 Annual Conference Arlington, Virginia

Cleveland Society for Human Resource Management 1015/2018 Melinda Graves 40.00 Human Centered Design Workshop Independence, Ohio

Cleveland State University 1011812018 � 5/1712019 Amiya Hutson 3,100.00 Leadership Acade my Cleveland, Ohio

Cleveland State University 1011812018 -5117/2019 Cedric Johns 3,100.00 Leadership Academy Cleveland, Ohio

Free Library of Philadelphia 11/2812018 � 11/30/20 18 Shenise Johnson-Thomas 174.80 Site Visit Philadelphia, Pennsylvania

Government Finance Officers Association 11/1/201 8 Carrie Krenicky 135.00 Annual Governmental GAAP Update Cleveland, Ohio

Kent State University 10111/2018-10/1212018 Joel Lefkowitz 39.46 Virginia Hamilton Conference Kent, Ohio

Free Libra!)'of Philadelphia 1112812018 - 11130/2018 lisa Malone 349. 61 Site Visit Philadelphia, Pennsylvania

Cleveland State University 10/1812018-5/17/2019 Sherrill Marino 3,100.00 Leadership Academy Cleveland, Ohio

Free Library of Philadelphia 11/2812018 � 11130/2018 Aaron Mason 349.61 Site Visit Philadelphia, Pennsylvania

American Payroll Association 10/19/20 18 Ronelle Miller-Hood 100.00 Chapter Meeting Independence, Ohio

Kent Stale University 10/11/2018 -10112/20 18 Laura Mommers 169.38 Virginia Hamilton Conference Kent, Ohio

National Family Support Network 10115/2018 � 10117/2018 Sandra Nosse 414.18 Together for Families National Conference Cleveland, Ohio

USA Toy Library Association 10/6/2018 Rhonda Pai 70.00 Play More ...Stress Less Panna, Ohio

Ohio Bureau of Workers' Compensation 10/2312018 Sherry Parker Hazardous Waste Operations and Emergency Response Refres her Pickerington, Ohio 1667

ITEM DATE TRUSTEE/STAFF AMOUNT MEMBER

User Experience Professionals Association 11/8/2018 John Pas 165.00 World Usability Day Cleveland, Ohio

Free Library of Philadelphia 11/28/2018 -11/30/20 18 Tana Peckham 174.80 Site Visit Philadelphia, Pennsylvania

Philomath eon Society ofthe Blind 10/9/2018 Kenneth Redd 6627 Vision Awareness Fair Canton, Ohio

State Library ofOhio 10/25/2018 William Reed 137.34 Consumer Advisory Meeting Columbus, Ohio

Cleveland State University 10/18/2018- 511 7/2019 Oliver Reyes 3,100.00 Leadership Academy Cleveland, Ohio

Kent State University 10/11/2018-10/12120 18 Joanna Rivera 42.13 Virginia Hamilton Conference Kent, Ohio

Ohio Library Council 10/3120 18-10/512018 Barbara Salow 541.92 Convention and Expo Sandusky, Ohio

Ohio Library Council 1117/2018 Barbara Satow 174.52 Leadership Conference Columbus, Ohio

Northeast Ohio Regional Library System 11/212018 Lori scurka 13.30 Managing Staff Remotely Twinsburg, Ohio

Northeast Ohio Regional Library System 10/2512018 Rosa Simone 53.61

Back to the Book XVIII Twinsburg, Ohio

Free Library of Philadelphia 11/28/2018 -11130/20 18 John Skrtic 315.16 Site Visit Philadelphia, Pennsylvania

Kent State University 10/11/2018 -10/12120 18 Manlsha Spivey 34.44 Virginia Hamilton Conference Kent, Ohio

Kent State University 10/11/2018 - 10/1212018 Alexander Story 32.97 Virginia Hamilton Conference Kent, Ohio

Library Journal 9/19/2018- 1013/2018 Matthew Sucre 188.94 Building Suslalnable Coding Programs Cleveland, Ohio

Ohio Public Facilities Maintenance Association 10/21/2018 - 1012312018 Jeremiah Swetel 499.26 Annual Conference and Trade Show Columbus, Ohio

Cleveland Metropolitan Bar Association 10/31/2018 Bryan Szalewski 140.00 Professional Conduct Seminar Cleveland, Ohio

Northeast Ohio Regional LibrarySystem 10/2512018 Lakitha Tolbert 25.00

Back to the Book XVIII Twinsburg, Ohio 1668

ITEM DATE TRUSTEE/STAFF AMOUNT MEMBER

Northeast Ohio Regional Library System 10/25/2018 Helena Travka 25.00 Back to the Book XVJ II Twinsburg, Ohio

USA Toy Library Association 10/6120 18 Adam Tully 60.00 Play More ...Stress Less Parma, Ohio

Free Library of Philadelphia 11/28/2018 � 11130/2018 Erick Walker 349.61 Site Visit Philadelphia, Pennsylvania

. Northeast Ohio Regional Library System 11/2/20 18 Marcie Williams 28.01 Managing Staff Remotely Twinsburg, Ohio

Kent State University 10/11/2018 -10/12/2018 Helen Zaluckyj 40.44 Virginia Hamilton Conference Kent, Ohio

TOTAL $28,214.31

SUMMARY

FUND NOVEMBER YEAR TO DATE

General $12,477.73 $74,556.20 Library for the Blind and Physically Disabled 203.61 2,715.37 Lockwood Thompson 14,186.51 23,699.77 CLEVNET 165.00 11,974.70 Founders 1,111.46 3,819.41 Early Literacy 70.00 70.00 Tech Centers 0.00 3,283.34 Ratner 0.00 1,536.85 Thompson 0.00 4 775.40

TOTAL $28 ,214.31 $126,431 . 04 1669 REPORTD

CLEVELAND PUBLIC LIBRARY Board Meeting Dece mber 20, 2018 Safe, Warm and DrvConstruction Project In accor da nce with the Boar d resolution adopte d on Dece mber 21, 20i7, a repor t to the Boar d of Trustees on direct expenditur es fo rthe mater ia ls andser vices as budgete d fo r the Project and notco ve red by the GM P and expenditur es ma de from the Owne r1s Con tingency Fund res ulting from cha nges andaddi tions to the Project that ha ve already be en ma de by the library, and will be ma de in the futur e,and i I

Exoended URS Corporation -Asbestos Sur vey and Tes ting $ $ 33,728.21 Osborn Engineering Company - Profess ional Architectua l and Engin eering Se rvices 33,002.33 416,927.67 Regency Construction Services, Inc. - Co nstr uctio n Ma nager at Ris k 1,605,114.71 2,673, 763.64 Dir ect Ex penditur es pa id fro m Contingency Fund 9,990.00 41,288.50

$ 1,648,107.04 $ 3,165,708.02 -"""7C" ,..,---, =- Available Budget from Owner's Contingency and Permit Fund $186,184.94 =�,;;,;;;;,:.;:.;�;;;.;�

Direct Expenditures Date Vendor PO Decription Encumbered Expended �!.�!.?.Q.�.7...... QQ ...... � .. f.i�Y.. ?.f...C:.I��-�� 9...... 1..?.1..? .1l.�. . ..B.� i.l9,i.�.�!.'. !<'.r1.�'.9. E.e.S..'.i.�.�--F..e..e...... $...... $...... },?,?.2: . Pe rmits for Gle nville, Ha rvar d ...... 1..9., ?.2.6.:.?.�...... Y.2..2./.?.Q�?. 9�Y..?.f. C:.1��.d...... l..�.Q?.�� . �'!.", !:.O.��L!!.��-�?.��P.?.r.!...... Per mits fo r Co llinwoo d, Fulton , 7/15/2018 Cityof Cleveland 181262 and La ngs ton Hughes . . 1..8.,!.5..2.:.?.�...... · . · · ········ ...... · ...... upg��de7Re pTaceexi�tJ-;:;g ...... in doo r wa ll mo unt fixtur es fo r Addison Branch tha t should ha ve be en pa rt of Sa fe, Wa rm 10/22/2018 Grainger 181752 and Dry project 9,990.00 ····· ·············· ······· ······························ ··· ····· · ··············· ·······-·····-·-·--·---·---·--·--··-·--·········--····················· r········ 9;99a:·aa ····· s············4i2ii"ii·:sa ··

l�: �: t�l �(!�q�·aran·j�:�� "¥( f:!J!hll�rJte1(��e E; ��Ji�OYi,d JJ Y_fite�JE?.!i� ��i2Ja�Ia��·�i-:��;:;.t�-:it:L:�:1 �:-:tt.:;L : �� . - Change Orders Description - �::.Amount:.�jLif:�:· --�1� ;42�J� �i�'fi Credit for not performing the demo, rework and soil infill of the masonry PCO #2 02/21/18 planters at Rockport $ (17,122.53) PCO #4 02/21/18 Change from wall·hung to floor·mounted water closets at lorain (1,191.80) PCO #5 02/21/18 lorain pump changes perthe returned submittal (460.56) Lorain additional work associated with the existing light ballasts located PCO #6 02/21/18 in the basement in lieu of light fixtures 2,865.81 PCO #7 02/21/18 Credit for hand dryers furnished by CPL in lieu of Regency (3,535.00) Two additional precast concrete bumper blocks at Glenville per the PCO #8 02/21/18 returned submittal 252.50 PCO #9 02/28/18 Additional lighting control to create 4 1lghting zones at Glenville 2,038.21 Glenville Emergency lighting: Furnish and install emergency lights that PCO #10 02/28/18 are required 1,078.14 PCO #11 02/28/18 Revisions to electrical panel work at Lorain (774.67) PCO #12 02/28/18 Credit for attaching to basement lights to existing circuit at Lorain (356.53) Complete installation of emergency exit lighting at Lorain 4,672.07

PCO #15 03/21/18 PCO #16 03/21/18 PCO #17 03/21/18 Added occupancy indicators at Lor, Jeff, and Rock 169.42

0:\Construction_Projects\Safe Wa rm and Dry_1 0798\Activity_10798.xls Page 1 of6 1670 REPORT D

Change Orders Description Amount PCO #18 03/21/18 Credit for Jefferson thermostats as requested by CPL {1,864.46) Replace additional GFCI receptacle on the Gievn11le roofthat was 1n need PCO #19 03/21/18 of replacement 445.32 Revisions for Harvard Lee dorrs/hardware per the returned Hl doors, PCO #20 03/21/18 frames, hardware submittal 2,578.89

Plumbing camera and investigation work for the sanitary lines completed PCO #21 03/21/18 on 3/6/18 and vent pipe completed on 3/16/18 as requested by CPL 1,483.69 Repair/infill abandoned window opening that was discovered under the PCO #25 04/10/18 exterior ramp during ramp rework 805.84

PCO #26 04/10/18 Added flashing in the Lorain basement to help water infiltration issues 1,181.70 PC0#1 03/21/18 rec'd 5/14 Alternate #2 Carnegie west restroom configuration option budget pricing 17,546.21 PCO #22 03/28/18 rec'd 5/14 Added check valves at lorain 755.48 PC0#23 Relocation of two exhaust drops at Glenville that conflicted with the toilet 03/28/18 rec'd 5/14 partition layout 855.19 PCO #24 03/28/18 rec'd 5/14 Lorain concrete repairs at exterior storage closet door 3,415.28 PCO 3 02/21/18 rec'd 5/18 Credit for signagemanufacturer {858.50) Amendment No 2 Eliminate the Rockport Branch from the project (added to Owner's 05/23/18-PCO #33 Contingency and Permit fund) {305,582.46) PCO #38 05/23/18 Steel costs for Infilling the unforeseen restroom hole 7,184.13 PC0#39 Jefferson Boiler#! and #2 cleaning/preventative maintenance and 05/30/18 inspection as required by the city inspector 680.74 PCO #40 05/30/18 Jefferson unit heater demo to accommodate updated restroom layout 680.74 PCO #42 Reimbursementforbuilding permits needed for the Addison Branch and 05/30/18 Carnegie West Branch 16,649.55 PC0 #43 Modify and reinstall shelving in the Haivard lee closet that contains 06/06/18 ductwork per direction of Eric Herman 398.92• PCO #44 The removal of loose brick and patching of the chimney on the roof of the 06/20/18 Jefferson Branch 757.50 Plumbmg, drywall, and tile work associated with RFis 20/22 to repa1rthe PCO #27aR broken lorain sanitary pipe. Remaining work will be submitted under 04/25/18 rec'd 7/13 PCO 27b. 14,714.10 Additional abatement/demo associated with additional LR sanitary work. PC0#27b Remove and replace 2nd floor countertop and istall a new mirror. Install 04/25/18 two cleanouts as requested by CPI 4,922.71 PCO #28 04/25/18 Revised hardware at lorain 742.35 PCO #29 04/25/18 Harvard lee exit signs and emergency lights per RFI 42 1,324.69 PC0#30 Harvard Lee additional lighting zones per RFI 31 and approved zoning 05/01/18 suggestion 3,439.45 PCO #31 05/01/18 Jefferson emergency lights 2,878.50 PCO #32 05/01/18 Glenville lintel repair as directed in the RFI response 339.94 PC0#41a 07/11/18 Credit for the elimination of the HL handrails {1,050.40) PCO #41b Reconciliation for the Rockport handrail credit due to an originally 07/11/18 incorrect schedule of values 7,857.80 PCO #45 Fabrication and Installation of aluminum jacketing to insulate two duct 8/8/18 enclosures and make these ducts weathertight per RFJ 69 8,733.47 PC0 #46 Furnish and Install a new flue though the roofforthe existing hot water 8/7/18 tank at the Addison Branch per RFI 81 678.69

0:\Construction_Projects\Safe Wa rm and Dry_1 0798\.Activity_1079B.xls Page 2 of6 1671 REPORT D

Change Orders DescriPtion PC0 #47 Light fixtures called out in RFJ 79. Lighting not originally called out for the 8/7/18 ceiling area in the toilet rooms. 2,011.73 PC0 #48 Remove and replace caulk and backer rod at the northeast walkway at 8/7/18 the Jefferson Branch 235.40 Exploration, excavation and subsequent correcthi·e·work at and adjacent . to the frost slab at the Jefferson Branch due to an unforeseen pipe. Leech PC0 #49 beds were added to the ends of the pipe that was uncovered per CPL 8/7/18 direction 2,140.40 PCO #SO 8/7/18 Credit for not completing the step crack repair at t"h"e_,_Jeoeff_::eo_'::'o"n'-'B"'"''""-''"'h'-----'("2"',0"'2"0::·:-0,._0L) PC0#51 8/7/18 Credit for not installing the book drop at the Jefferson Branch (151.50)

PC0#52 Cost to add emergency signs and exit lights back into the Carnegie West 8/14/18 branch per RFI 90 6,155.99 PCO #55 8/14/18 Cost to install Carnegie West restroom subfloor as directed in RFI 93 4,272.30 . PCO #56 Concrete floor infill work and tile patching at the Jefferson Branch due to 8/15/18 RFI65 1,143.32 Add1t1on of 6 vibratmn Isolators for the rooftop AHU at Carnegie West per PC0#57 RFI 99. Purchase of vibration isolators was previously approved to avoid 8/22/18 schedule delays. 3,753.16 PC0#60

PC0#61 structure at the Langston Hughes Branch per RFI 88. Added sealant 8/22/18 removal and replacement at the same location 6,344.82 Core drilling and filling/grouting the sunken slabs to level the sidewalkSat PCO #64 the Langston Hughes Branch per RFI 109. This price does not include 8/29/18 modification to the existing curb. 4,421.78 PCO #66 8/29/18 Lowering pull stations per the city inspector at the Jefferson Branch. 664.58 PC0#67 Lowering one fire alarm pull station per RFI 92 at the Carnegie West 8/29/18 Branch. 124.23 PC0#68 lighting controls for lighting zones per RFI 31 for the Carnegie West 8/29/18 Branch 778.44 PC0 #69 Modifyand re-route the return air duct through the bathroom at the 8/29/18 Addison Branch per RFi 97 992.12

PC0#72 Furnish and install new soffit in front of existing window to allow for I

PC0#73 Carnegie West Branch per RFI 111. Patching of floor at original location of 08/31/18 the toilet and adjusting wall type "C" to maintain 5'0" turning radius 515.10 PCO #74 08/31/18 lowering of fire alarm pull stations at the Addison Branch per RFI 92 1,440.60 PCO #58 09/04/18 Cost to seal roof seams at the Carnegie West Branch 17,574.00 Remove and replace (9) existing smoke detectors, (1) pull station, and (1) PCO #71 horn strobe that were not shown in the drawings at Carnegie West per 09/12/18 RFI 104 7,113.13 Installation of window fiom to the window in the new restroom at PCO #75 Carnegie West per RFI 100. Window film to be installed as "3M Fasara 09/19/18 Glass Finish" and the pattern is to be "Frost and Mat Milky White" 570.65 PC0#76 09/19/18 Credit for 2 roof strainers at the lorain Branch (101.00) PCO #77 Resupporting existing to remain ceiling lights that were attached to the 09/19/18 roof and not properly installed at the Fulton Branch per RFI 122 3,429.70

09/19/18 Installation of one wall hydrant in the men's room per RFI 121 353.50

PC0#79 Final Rockport mechanical credit including mechanical items that were 09/19/18 able to be returned. (81,100.98)

0:\Construction_Projects\Safe Warmand Dry_1 0798\ktivity_10798.xls Page 3 of6 1672 REPORT D

�hange Orders Descrig;tion 8.m!tYn! PCO #80 Salvaging and rehanging the women's restroom door at the Addison 09/19/18 Branch per RFI 116 161.79

PC0#81 Addition of (1) 2" wye strainer before the heating water pumps at the 09/19/18 Jefferson Branch per punchlist request. 1,551.36 PCO #82 Installation of new ceiling tile and grid in the Men's Restrqom an 09/19/18 Women's Restroom at the Fulton Branch 1,919.00 crearmrgquote cattregre ror vvesc tequesteo oy Ettc net nrarr. rtus includes washing the interior and exterior windows and frames of the PCO #83 skylight, vacuuming all carpet, sweeping and mopping floors and cleaning 09/26/18 the restroom area 2,020.00 PCO #84 Replacement of damaged storm clean out pipe and fittings at the Fulton 09/25/18 Branch per RFI 117 895.87

Roof maintenance reconciliation allowance completed at the Glenville Branch. Roofing work includes the following: strip in all seams and roof curb flashings, dean roof drains, strip in all vent pipes and conduit PCO #85 penetrations, infill all pitch pockets with pourable sealer and install walk 09/25/18 pads for a total of$14,480 of the the $15,000 (525.20) PCO #62 Fabrication and installation of 4 pipe reducers at Carnegie West per RFI 08/28/18 80. 526.21 ueun 101 aoo1 IJCVVtdlilegJe ac wesc pel RflBO. RFIBO cauea 101lilt! installation of a new frame, door and hardware for opening 17CW to be PCO #65 removed from the scope of work. Door, frame and hardware material 08/28/18 was turned over the library. (383.77) Removal and reconstruction of an existingpier at the Addison Branch per PCO #70 RFI 98. This price includes the removal and reinstallation of 3 light 10/03/18 fixtures in the pier. 5,476.65

PCO #86 Additional striping requested by Eric Herman at the handicap ramp at the

i PC0 #87 needed per RFI 119. Prke includes additional 246 square feet of full 10/03/18 depth pavement replacement 3,076.46 Addition of single circuit and 3 wares for a direct tie in for a future door PC0 #88 opener at ADA entrance at Carnegie West per RFI 105. Price includes 10/03/18 painting of conduit to match existing wall color. 850.37 PCO #89 Fabrication and installation of 3 LED wall packs to the exterior back wall 10/03/18 of the Addison Branch per RFJ 114 and Eric Herman's request. 2,542.14 PC0 #90 10/03/18 Providing power to the circulating pumps at Carnegie West per RFI 129 7,387.54 PC0#93 10/10/18 Exit and Emergency lights needed for the restrooms at the Fulton Branch. 4,552.03

PCO #95 Additional concrete work requested at the Collinwood Branch including 10/22/18 removal and replacement of concrete and steel reinforcements. 12,870.43 PC0#96 Provide and install light fixtures for the restroom at Fulton requested in 10/24/18 the RFI 125 1,782.69 Change Oder 6 starts· Removal ofTruSpun pip and fittings with cast iron pipe and fittings for the chase vent at the restrooms. Patch and repair walls and ceilings will come out of the interiors patching allowance. A 10 daytime extension to the substantial completion date is requested due to discovery, pricing, PC0 #98 approval and work completion of this piping. This extension is based on a I i i PCO #94 recommended due to cracks, failed/missing mortar and displacement of 10/29/18 terra cotta , Not to exceed price. 9,288.97 PCO #63 10/31/18 Cost for a 3.5'x7'x4" section of concrete pavement at the Glenville branch 488.35 Ad ditional contractors and switching per the lighting zones provided in PC0#92R RFJ 31 for the Collinwood branch. This pricing has been revised to 10/31/18 exclude tax that was accidentally included in PCO 92. 3,585.40 PC0#99 Additional asphalt work requested by the aeveland Public Library for the 10/31/18 alleyway next to the Collinwood Branch. 13,020.13

0:\Construction_Projects\Safe Warm and Dry_10798\.Activity_1 0798.xls Page 4 of6 1673 REPORT D

Change Orders Description

PCO #100 10/31/18 Credit for the deleted light pole work at the Addison branch per RFI 114 (390.73) PC0 #101 Removal and replacement of the air separator, air vent and expansion 10/31/18 tank at Collinwood per RFI 144 2,232.00 PCO #102 Demolition of old conduit and wire and replacement with new feeder to 10/31/18 AHU-1 at Collinwood per RFJ 135 1,363.01 Price to demohsh tile and drywall and replace tile m the restroom at Fl PCO #103 due to mold and RFJ 117. This price also includes the removal of ACT 10/31/18 ceiling in the restrooms at Fulton. 697.81 PC0#104 10/31/18 Price to replace 200 amp disconnect forCU-1 at Collihwood per RFI 136 858.91

PCO #105 Labor and scaffolding coststo change 38 1ight bulbs at Carnegie West per 10 1 P ��/3=�/�18�------�C��L ,�e�qu�e�st�, ..��rnn.��n. u�m T��"'"�------=92�4�.2�7�Th,uC0#6 Iouch up pamtmg of the door at Fulton per RFI 131 and Enc Herman PCO #106 request. Pricing also includes labor credit for installation of door that was 11/09/18 deleted. (39.13) PCO #107 Replacing the N20s for motor power disconnect at Carnegie West per RFI 11/09/18 130 i36.04 PCO #109 11/09/18 Mold removal needed in the mechanical room at Fulton. 675.92

PCO #110 Scraping and painting the exterior railings on the west side of Collinwood 11/09/18 per RFI 137 and 139. 1,262.50

PCO #112 Installation of a backffow for the new boiler feed at Carnegie West per RFI 11/09/18 134. 1,085.75

PC0#108 Additional heater and wiring and replacement of the motor starter for 11/14/18 the air handling unit at Fulton per RFI 143. 710.02 Labor credit for installing (2) exterior railings on the west side of PCO #111 Collinwood per RFI 137 and 139. Railings were ordered previously and 11/14/18 will be turned over to the library. (1,756.36) PCO #113 Labor credit for the installation of the heater that was not needed at 11/14/18 Langston Hughes per RFI 120. (707.00) PC0#114 Installation of backflow preventer on the water main at Carnegie West 11/14/18 per RFI 134. 1,633.17 PCO #115 Removal and reinstallation of new fuses at Langston Hughes needed per 11/14/18 city inspector. 293.95 Rework of the restrooms at Collinwood due to the discovery oftru spun PC0#116 piping and RFI 149. Price includes demolition of existing restroom 11/14/18 features. 6,453.10

PC0#117 Replacement of 5 horn strobe devices to sync with fire alarm system and 11/14/18 painting patching required at Fulton per RFI 142. 1,506.47

PCO #118 Budget reconciliation for electrical wire protection at Collinwood that was 11/14/18 not needed. (5,050.00) Replace TruSpun Pipe and Fittings with cast iron in the staff bathroom, to PCO #120 the drinking fountain air admittance valve and the front sink pipe in the 11/26/18 basement. 3,847.09

PCO #122 368.64 ' PC0 #97 infill that was discovered after tile demolition in the restroom at Carnegie 11/28/18 West that took place on 8/1 and 8/3. 3,765.28

PCO #119 Additional conduit and motor starters needed for pumps 3 and 4 at 11/28/18 Collinwood per RFJ 153. 3,398.72

PCO #123 Budget reconciliation for ground penetrating radar allowance that was 11/28/18 not needed. (3,030.00)

PCO #124 Replacement of the water heater at Collinwood due to poor condition of 11/28/18 the existing water heater. 557.52

0:\Construction_Projects\Safe Warm and Dry_10798\Activity_1 079B.xls Page 5 of6 1674 REPORT D

Change Orders Description PCO #125 Additional abatement that took place on 8/28 in the basement at 11/28/18 Carnegie West due to the shift of toilet per RFi lll 1,761.65 Total Change Orders to date $ (146,952.96)

0:\Construction_Projects\Safe Wa rm and Dry_1 0798\.A.ctivity_10798.xls Page 6 of 6 1675 REPORT E

CLEVELAND PUBLIC LIBRARY

Board Meeting December 20, 2018 South Branch Renovation Project

In accordance with the Board resolution adopted on January 18, 2018, a report to the Board of TrUstees on expenditures and contracts entered into, including those in excess of $25,000, to pay the costs resulting from permitting and changes and additions to the Project which may be made in the future by the Library, and which are not included in the GMP, is hereby submitted: For the Period Ending November 30, 2018 ;'-�", " r >·:�9K�11!!i_��hl! �i �5�I�:�l ��1! 1� �� -::�.:�J!i�i3JI�f ; ·- --·- ._, · - _ _ ·:�;t·"--- -' ·· - Date � fQ Decription �-��-� -��- -�. Encumbered Expended GMP Increase ·-·-12/12/2017 ·City Salvage · -·--·-·· --·--- -·-·- --·-171932·-·-· Abatement; ·-·-·--·-·-·-·-·for Air Monitoring--····- --·--- -·-·--$ -·-····-·--·- -·----·-·-·---$ --·-11,050.00 ··-...... ··-·-·- -- --· :zhohois ai;;;rCi;��i��;; 1aii447 p-;;;;;;-i·i;;;; 3"7;772:92 - ·-·- - - · · - ·-·--·-· ·-·-· - ____ -· ··--·-·- ·-·-- -·-·· -·--·-·-·-·-·--···-·--·-·-·- -·-·-- -·- -·-······- ·- - -- -· 6 2 ;;.it;�;:t iiii :fii!ii;;;c:�:; i:Lc- ;:6iii9s c:h��ii• ii;;;;;;ii"iiiii 3;76a:2:z ·-·-· ·73o7 ois.rh� ·· · · · - ·- --·-· ·-·-· - · - . ·--·-·-·· · ·--·-·-·- --·- ··----·-·-·----·--·-- --·-·-·- -·--·-·-·--·-· -····-·-···-· · 6 b�;:;:iiii :·fir!ii;;;c:�:; L:Lc i61ii9s c:h��ii•a;;;;;,#iiii2 4 ;35ii�i6 ·-· a7 hois rheAi- · · · · -·-·-- -· ·- ·-· - · ·--·-· ··-·· --·-·-·· --·· ·-·-····--·-·-·-·-···-·- ·--·-·--·-·-·-·-·--·-·-·- -···-·-···- -···-· o - ·a 2 i'h� Aib;;;:t·iVi: fiiii;;; c:�:;·lLc 161ii9s c:h��ii;;i:i;;;;;;#iiii3 31:7sii:s4 ·-·- 7 772iiis· - ·· -· ·· ·· - ·--··· --· · · ·--·-···· -·- ·-·-·-·- · ·-·- -·-·- ··- -·-·-·-·--·-·· -·-·--·-·-·----·-·-·--·-- -·-·-·- --· ·- 9 ;;.it;�;:t iiii:fi;!iiev c:�:; L"LC"- i61ii95 c:h��ii;;·a;(i;;;#iia4 3i;ii49:96 --·-·-·71ohiiis-·--·-·-·-····- -·-·rh�-·-·-·-···-·-·-·-·--·-·-·-·-·--·-····-·-·--·-·-·-·-·--·-·-·-·-·--·-·-··-···- -·-·-·-····---·-·-·-·--·-·-·-·-···-·-····-·-···-·-·-·-·-· �r·-·-·-·--·-·-·-·-·--·-·-- ·---·- · · · ·-··· ·-· · s- 4s:s22:9r ·r iii6;927:2a Owner's Contingency and Permit Fund Available Balance $20,381.17

- ,_, i. ;--:.; C..• . �; �:-�: :... � �-: _;-:_ '",::,L �� ;_ ; · :- ��: o _O , � i... L�-- _iii:: ,, ,_,;_�w'"'''":�: . '-�::� :�:_:_�-�:-: : � � � Z �� :�:":.�: , �il :§.!?��!tt.�r-a·i!£!!S�- oy�!!-��r j�ts��tJ�!di. R�&9:9:QQ�� · - - Encumbered Expended HBM Architects, LLC - Architectural Design Services $ 16,177.80 $ 301,322.20 The Albert M. Higley Co., LLC - Construction Manager at Risk 1,411,229.48 2,500,698.43 Furniture, Fixtures, Equipment and Technology 89,632.07 11,838.00 . Direct Expenditures paid from Contingency Fund 48,822.92 $ 1,517,039.35 $ 2,862,681.55 -.-:===: Available Budget as of 11/30/2018* $ 120,279.. 10 *Note: As of 11/30/18, we do not have an executed amendment to the agreement the Board authorized on September 20, 2018 reducing the GMP by $20,000, but the Owner's Contingency and Permit Fund has been increased by $20,000.. � f:' -- ;.,_-.:-��-��: -. " ,_-- ___ . · -�-�:i-:_��-�--, , _, ..�� :. ·-_ · :_��: . ;��:c��change Order�t;!?.R��

Change Order# 003 PCO #00008 Computer desk inset panel $ 1,720.32 PCO #00009 Split cost of items 1,221.59 PCO #00010 Book cart credit (1,396.69) PCO #00012 Remove pipes at skylight 1,045.30 PC0 #00013 Landscaping contract 3,928.84 PC0 #00014 Lintel replacement 25,239.48 $ 31,758.84

Change Order # 004 PCO #00015 Schedule extension $ 18,004.00 PCO #00016 Added wall panel millwork only 6,463.52 PCO #00017 Ceiling patch 741.65 PCO #00018 Backflow testing 288.60 PCO #00019 Ceiling repairs 4,850.79 PC0 #00020 Clerestory blocking and lintel 701.40 $ 31,049.96 0:\Construction_P rojects\S outh_1 07 83\Renovation_20 16_ 20 18\ Activity_1 0783 .xlsx Page 1 of 1 1676

REPORTF

CLEVELAND PUBLIC LIBRARY

Board Meeting December 20, 2018 Lakeshore Facility Roof Replacement Project

In accordance with the Board resolution adopted on May 22, 2018, a report to the Board of Trustees on expenditures and contracts entered into, including those in excess of $25,000, to cover the cost of Owner-requested changes and unforeseeable conditions uncovered during the removal and replacement of the lakeshore Facility roof, and if needed, to cover the costs of permitting and inspection fees, is hereby submitted: For the Period Ending November 30, 2018 ·

· , , _ · -· · Date Vendor PO Decr::�--iption-=�- ; - ;;"-9�K�@�29!l��Encumberediij·�i@ !!i�Exp�tffiendedlff[@ �=�QiRQ; 7/16/2018 Warren Roofing & 181234 City permit

...... !.�� !.�.!iD.8... C.:2: ...... � ...... :...... $...... JQ,.!?.!.}i? ... .

-································· ··························-·····- ··········-··--·-·-·---·-----········-·············-··············································s· ·····················-··········-····s········io�i51:3o·- owner's Contingency and Permit Fund Available Balance $54,398.70

··:L.:';,;�-;J;t: s._l! !!tif; ll'i)i iic iJI�-e,n�at io.n ifr&i�� lif!l� ili� ·· Encumbered Expended tJi.([q o;.QpQ[!Io� Construction Resources, Inc. -Prepare Specifications/Construction Administration $ 8,360.00 $ 41,540.00 Warren Roofing & Insulating Co. -Contractor 215,997.50 429,502.50 Direct Expenditures paid from Contingency Fund 10,151.30 $ 224,357.50 $ 481,193.80 -.-::::-:-:=-== Available Budget as of 11/30/2018 $ 294,448.70

O:\Construction_Projects\Lakeshore_1 041 1 \RooMctivity_1 041 1 .xls 1677

EXHIBIT 12 CLEVELAND PUBLIC LIBRARY Regular Employment Report 11/01/2018 TO 11/30/2018

TERM/INACT EMPLOYEE NAME DEPARTMENT JOB TITLE DATE RESIGNATIONS ALLEN, KIMBERLIE S Human Resources ADMINISTRATIVE ASSISTANT 11/07/2018 VAUGHN, CHARLES K Lorain LIBRARY ASST-COMP EMPH 11/21/2018

RETIREMENTS DIAMOND, CHERYL A Fulton BRANCH MANAGER (MEDIUM) 11/14/2018 FLOWERS, KEVIN E Custodial A CUSTODIAN IV 11/30/2018

OTHER TERMINATIONS RUCKER, TOM Custodial A CUSTODIAN II (DAYS/BRANCHES) 11/14/2018 1678

CLEVELAND PUBLIC LIBRARY NEW HIRE REPORT FROM 11/01/2018 TO 11/30/2018

EMPLOYEE: KING, ZYKIA L CURRENT GRADE: B HIRE DATE: 11/11/2018 JOB TITLE: BRANCH CLERK CURRENT STEP: 1 LOCATION: GLENVILLE SALARY: 33,803.12 HOURLY RATE: 17.33

EMPLOYEE: PEACOCK, TA RA G CURRENT GRADE: B HIRE DATE: 11/25/2018 JOB TITLE: CUSTODIAN II (DAYS/BRANCHES) CURRENT STEP: 1 LOCATION: CUSTODIAL A SALARY: 33,803.12 HOURLY RATE: 17.33

EMPLOYEE: PECKHAM, TANA K CURRENT GRADE: 0 HIRE DATE: 11/11/2018 JOB TITLE: CHIEF COMMUN OFFICER CURRENT STEP: 3 LOCATION: PUBLIC RELATIONS SALARY: 134,711 .47 HOURLY RATE: 69.08

EMPLOYEE: SMITH, DONTE D CURRENT GRADE: B HIRE DATE: 11/11/2018 JOB TITLE: CUSTODIAN II (DAYS/BRANCHES) CURRENT STEP: LOCATION: CUSTODIAL A SALARY: 33,803.12 HOURLY RATE: 17.33

EMPLOYEE: SMITH, STEVEN H CURRENT GRADE: B HIRE DATE: 11/11/2018 JOB TITLE: CUSTODIAN II (DAYS/BRANCHES) CURRENT STEP: 1 LOCATION: ADDISON SALARY: 18,848.70 HOURLY RATE: 17.33

EMPLOYEE: STACHNIK; ANTHONY T CURRENT GRADE: E HIRE DATE: 11/25/2018 JOB TITLE: CAPITAL PROJECT ASSISTANT CURRENT STEP: - LOCATION: FAC ILITIES SALARY: 41 ,892.76 HOURLY RATE: 21.48

EMPLOYEE: WHEELIS, SETH CURRENT GRADE: B HIRE DATE: 11/25/2018 JOB TITLE: CUSTODIAN II (DAYS/BRANCHES) CURRENT STEP: 1 LOCATION: CUSTODIAL A SALARY: 33,803.12 HOURLY RATE: 17.33 1679

CLEVELAND PUBLIC LIBRARY SALARY CHANGES REPORT FROM 11/01/2018 TO 11/30/2018

EMPLOYEE: ABDULLAH, RAIHANNAH Y CURRENT GRADE: Z EFFECTIVE DATE JOB TITLE: PAGE CURRENT STEP: FOR GRADE/STEP

PREVIOUS CURRENT TYPE OF CHANGE VA LUE VA LUE REASON FOR CHANGE

TRANSFER 10.20 10.20 TRANSFER

EMPLOYEE: BEAVERS, YAR IMILKA CURRENT GRADE: F EFFECTIVE DATE JOB TITLE: ADMINISTRATIVE ASSISTANT CURRENT STEP: 4 FOR GRADE/STEP

PREVIOUS CURRENT TYPE OF CHANGE VA LUE VALUE REASON FOR CHANGE

Annual Pay 49447.32 51424.88 CORRECTING PAY RECORDS

Annual Pay 49447.32 51424.88 PROMOTION

Annual Pay 49447.32 51424.88 STEP INCREASE

Annual Pay 49447.32 51424.88 TRANSFER

EMPLOYEE: CAMPBELL, TAWANA S CURRENT GRADE: F EFFECTIVE DATE JOB TITLE: LIBRARY ASST-COMP EMPH CURRENT STEP: 1 FOR GRADE/STEP

PREVIOUS CURRENT TYPE OF CHANGE VALUE VA LUE REASON FOR CHANGE

Annual Pay 34475.48 46172.62 TRANSFER

EMPLOYEE: EARLEY, MICHAEL D CURRENT GRADE: B EFFECTIVE DATE JOB TITLE: BRANCH CLERK SUBSTITUTE CURRENT STEP: FOR GRADE/STEP

PREVIOUS CURRENT TYPE OF CHANGE VA LUE VA LUE REASON FOR CHANGE

SALARY AFFECTS BASE V'v 10.20 17.16 PROMOTION 1680

EMPLOYEE: FILE, FELICIA N CURRENT GRADE: B EFFECTIVE DATE JOB TITLE: BRANCH CLERK CURRENT STEP: 3 FOR GRADE/STEP

PREVIOUS CURRENT TYPE OF CHANGE VA LUE VA LUE REASON FOR CHANGE

TRANSFER 36,561.98 36,561.98 TRANSFER

EMPLOYEE: HAMPTON, LIBBY A CURRENT GRADE: H EFFECTIVE DATE JOB TITLE: CHILDRENS LIBRARIAN CURRENT STEP: FOR GRADE/STEP

PREVIOUS CURRENT TYPE OF CHANGE VA LUE VA LUE REASON FOR CHANGE

TRANSFER 55,754.92 55,754.92 TRANSFER

EMPLOYEE: HAY, ZACHARY G CURRENT GRADE: H EFFECTIVE DATE JOB TITLE: LIBRARIAN (SUBJECT DEPARTI CURRENT STEP: FOR GRADE/STEP

PREVIOUS CURRENT TYPE OF CHANGE VA LUE VA LUE REASON FOR CHANGE

SALARY AFFECTS BASE V. 34,481.72 55,754.92 PROMOTION

EMPLOYEE: HOOPER, MARLIE E CURRENT GRADE: F EFFECTIVE DATE JOB TITLE: LIBRARY ASST-COMP EMPH CURRENT STEP: 1 FOR GRADE/STEP

PREVIOUS CURRENT TYPE OF CHANGE VA LUE VA LUE REASON FOR CHANGE

Annual Pay 34481.72 34475.48 TRANSFER

EMPLOYEE: KILB, FORREST CURRENT GRADE: H EFFECTIVE DATE JOB TITLE: LIBRARIAN (SUBJECT DEPARll CURRENT STEP: 1 FOR GRADE/STEP

PREVIOUS CURRENT TYPE OF CHANGE VALUE VA LUE REASON FOR CHANGE

SALARY AFFECTS BASE V. 48,019.66 55,754.92 PROMOTION

EMPLOYEE: LY BROOK, ABIGAIL L CURRENT GRADE: Z EFFECTIVE DATE JOB TITLE: PA GE CURRENT STEP: 1 FOR GRADE/STEP

PREVIOUS CURRENT TYPE OF CHANGE VALUE VA LUE REASON FOR CHANGE

TRANSFER 10.20 10.20 TRANSFER 1681

EMPLOYEE: SMITH, STEVEN H CURRENT GRADE: B EFFECTIVE DATE JOB TITLE: CUSTODIAN II (DAYS/BRANCHE CURRENT STEP: 1 FOR GRADE/STEP

PREVIOUS CURRENT TYPE OF CHANGE VA LUE VA LUE REASON FOR CHANGE

SALARY AFFECTS BASE \!'. 17.16 17.33 PROMOTION

EMPLOYEE: ZHU, AILIN CURRENT GRADE: Z EFFECTIVE DATE JOB TITLE: PA GE CURRENT STEP: FOR GRADE/STEP

PREVIOUS CURRENT TYPE OF CHANGE VA LUE VA LUE REASON FOR CHANGE

TRANSFER 10.20 10.20 TRANSFER 1682

CLEVELAND PUBLIC LIBRARY

EMPLOYMENT AGREEMENT

THIS AGREEMENT made as of and effective January 1, 2019, by and between

TRUSTEES of the CLEVELAND PUBLIC LIBRARY, hereinafter referred to as the "Board" and FELTON THOMAS, JR., hereinafter referred to as "Director".

W N ! I £ s .§.£I .!:!...:

WHEREAS, the Board of Trustees of the Library has determined that Felton

Thomas Jr. has served as an outstanding Director of the Cleveland Public Library over the last 10 years, having lead the Library through two successful tax levy campaigns, guided the Library to the status of a "Five Star" library 7 times in the past 10 years, and having garnered national and global recognition as a leader of innovation in public libraries.

WHEREAS, The Board of Trustees of the Library desires to renew Mr. Thomas' contract, and adopted a resolution on December 20, 2018 authorizing the Board

President to work with legal counsel to finalize a contract with Mr. Thomas to continue to serve as Director of the Cleveland Public Library.

NOW, THEREFORE, in consideration of the mutual promises contained in this

Agreement, the Board and Felton Thomas do hereby agree as follows:

1. EMPLOYMENT.

The Board hereby employs Director, and Director hereby accepts employment upon the terms and conditions hereinafter set forth.

1 1683

2. TERM.

The term of employment of Director shall be for a period of five (5) years beginning . on January 1, 2019 and ending December 31 , 2023.

3. EXTENSION AND MODIFICATION.

The parties hereto may extend the term hereof, the compensation payable hereunder, and any other provisions hereof by mutual agreement. This agreement shall automatically be extended for additional periods of one year, as it is written or may be hereafter modified, unless either party gives to the other party written notice to renegotiate or terminate this agreement at least ninety (90) days prior to its expiration.

4. SCOPE OF EMPLOYMENT.

The Board and Director agree that he will devote his full time to the position, that he will perform to the best of his ability, and that the Board will give him its full support in the execution of his responsibilities and directives in compliance with the philosophy, objectives, and policies established by the Board. As a description of his position and certain of its duties and obligations, the parties agree, and hereby adopt and incorporate by reference the "Position Description" utilized by the Board in the search process and published by the Board's consultants, Library Associates Companies and Miriam Pollack

+ Associates, to all the candidates for the Director position; a copy of the Position

Description is attached hereto as Exhibit "A." During the period of employment hereunder, Director agrees to perform the functions and duties of Director of Library according to applicable laws and rules and policies established by the Board, and to act as the agent of the Board in managing the Library and in communicating between Library staff and Board. Director shall report faithfully and regularly to the Board on the affairs of

2 1684

the Library. No policy of the Board shall be circumvented by Director, nor shall the Board invoke any changes in policy or procedures without consultation with Director.

Amendments to or changes in Library policy shall be effective only upon formal vote of the Board.

5. COMPENSATION.

5.1 As compensation for the services to be rendered by Director hereunder, the

Board shall pay Director, so long as he shall be employed hereunder, a salary at the rate of Two Hundred Twenty Thousand Dollars ($220,000) per annum, effective January 1,

2019, subject to applicable withholding, payable not less frequently than twice monthly, plus all fringe benefits available to other Library employees, except as otherwise provided herein. Director will be eligible for additional compensation as the Board may authorize from time to time during the term hereof, based on those factors which the Board may deem to be pertinent. Director shall also receive a 5% (five percent) increase in each year of the Term after the first year, effective in the pay period that includes January 1 of each year.

5.2 Director shall also be paid a one-time merit bonus of Ten Thousand Dollars

($1 0,000.00) in recognition of his service over the past 10 years, and for foregoing raises for the years 201 0 through 2013, payable in the first pay period following execution of this

Agreement.

6. BENEFITS.

Except as otherwise provided, the Board shall provide the benefits described in this Section 6, as well as such other benefits that are provided generally to non-bargaining unit employees of the Library.

3 1685

a Public Employees Retirement System. During the term hereof, the Board shall ( ) pay Director's periodic employee contribution to the Public Employees Retirement

System P.E.R.S. , pursuant to a "pick up" plan, without reducing Director's salary. ( ) The Board shall also pay to P .E.R.S. the amount required to be paid by the Library

to P.E.R.S. as an employer contribution with respect to Director without a reduction

of Director's salary.

b · Automobile. In order to facilitate Director's performance of his responsibilities as ( ) Director, the Board shall continue to provide to Director an automobile designated

by the Board. The Board shall satisfy all reasonable expenses related to the

vehicle, including, but not limited to, the costs of maintenance, gasoline, repair,

and insurance.

c Vacation and Sick Leave. During each year of this Agreement, the Director shall ( ) be entitled to vacation and sick leave in amounts equivalent to those available to

non-bargaining unit employees of the Library.

d Conferences. In addition to vacation and sick leave, the Director shall be entitled ( ) to devote a reasonable period of time in each year of this Agreement, to attend

professional conferences within the library field, to enhance the position of the

Library and to continue the professional growth of the Director and all reasonable

expenses associated with such professional conferences shall be satisfied by the

Board.

7. ASSOCIATED PROFESSIONAL ACTIVITIES.

The Board recognizes that the Director may be asked from time to time to serve on professional and governmental panels and advisory groups. The Board agrees that

4 1686

the Director has the Board's encouragement to become actively involved with the various professional associations and activities of the Library and information science community.

The Director agrees to avoid involvement or activities that represent a conflict of interest with his position or that appear to conflict with his responsibilities to the Board and the

Library. Any speaking, writing, or other activities for which a fee or honorarium are awarded will be performed on the Director's time off from his full-time position.

In addition, the Director shall not serve on the Board of Directors for a non-profit corporation or other for-profit entity without the prior consent of the Board, or without notice to the Board of service on the Board of Directors (or Board of Trustees) of any non profit corporation or other entity.

8. CONSULTATION.

Upon prior consent, the Board agrees to permit Director to provide professional consultation advisory services to other library entities during annual vacation leave, or during such other periods as may be previously agreed to by the Board, so long as such consultative services do not conflict with or otherwise impede Director's performance hereunder.

9. CONFIDENTIAL INFORMATION.

During the term of this Agreement and thereafter, the Director shall not disclose to any third party, entity or person, other than personnel of the Library, any confidential or proprietary information, data, know-how, processes, or trade secrets of the Library, without prior written consent of the Board.

5 1687

10. NOTICE OF TERMINATION.

During the term of this Agreement, Director may only be terminated by the Board for cause. In the event the Board determines to terminate Director for cause, it shall provide Director with a written notice setting forth the charges supporting the cause determination and give Director a hearing before the Board within thirty (30) days of such notice. Until a final decision is rendered by the Board, Director may be suspended with or without pay.

At the conclusion of the five-year term, either party may, without cause, terminate this Agreement by giving ninety (90) days written notice to the other party. In such event,

Director shall, unless otherwise directed by the Board, continue to render his services until the expiration of the ninety (90) day period. So long as the Director complies with the foregoing, he shall be paid his regular compensation through such period of ninety

(90) days.

Upon termination, the Director shall be paid out 100% of his accrued vacation time and 50% of his accumulated sick time.

11. NOTICE.

Any notice required pursuant to this Agreement shall be made by hand-delivery, facsimile, or certified mail, postage prepaid, to the following addresses:

To the Board: Cleveland Public Library Attention: President of Board of Trustees 325 Superior Avenue Cleveland, Ohio 441 14-1 271

6 1688

To the Director: Felton Thomas c/o Cleveland Public Lib ary r 325 Superior Avenue Cleveland, Ohio 441 14-1271

The Board or Director may change the address to which notice is sent by giving notice of the new address to the other party in the manner provided in this Section.

12. DEATH OR DISABILITY.

In the event of the disability of the Director which renders him incapable of performing his duties hereunder or the death of the Director prior to the completion of the term of this Agreement, the Board shall pay compensation and benefits to the Director or ( his heirs, executors, administrators as the case may be through the end of the month in ) which such disability or death may occur. Thereafter, the Board shall have no further obligation to the Director or his heirs, executors or administrators, but the foregoing is not intended to limit or restrict Director's heirs from benefits to which they may be entitled from PERS, Social Security, or other similar program of insurance.

13. ENTIRE AGREEMENT.

This Agreement constitutes the entire understanding and agreement between the

Board and Director with respect to all matters herein. There are no other agreements, conditions or representations, oral or written, express or implied, with regard thereto. This

Agreement may be amended only in writing, signed by both parties.

7 1689

14. GOVERNING LAW.

This Agreement shall be governed by and construed according to the laws of the

State of Ohio. The validity of any provision of this Agreement shall not invalidate any other provision hereof.

15. DISPUTE RESOLUTION.

Any dispute between the parties relating to the terms of this Agreement, including but not limited to the termination of employment of Director, shall be resolved solely through arbitration, to be conducted in the City of Cleveland under the rules of the

American Arbitration Association ("AAA"). Either party may invoke arbitration by giving notice to the other and to the AAA.

Both the Board and Director shall have all applicable remedies at law, including but not limited to remedies available under Title VII of the Civil Rights Act, the Age

Discrimination in Employment Act, the Americans with Disabilities Act, and the Ohio Civil

Rights Laws.

The fees and expenses of the arbitrator and AAA will be borne equally by the parties.

IN WITNESS WHEREOF, and in accordance with the applicable sections of Ohio

Revised Code, Chapter 3375, the parties hereto have duly executed this agreement as of the day and year first written above.

[Signatures follow on the next page]

8 1690

IN THE PRESENCE OF: THE BOARD OF TRUSTEES OF THE CLEVELAND PUBLIC LIBRARY

MARITZA RODRIGUEZ, President of the Board of Trustees

FELTON THOMAS, JR. Executive Director, CEO

9 1691

EXHIBIT "A"

Position Description from Brochure for Director (published by Library Associates Cos. And Miriam Pollack + Associates) To be reviewed and updated as the Board deems necessary.

CLEVELAND PUBLIC LIBRARY

Dynamic vision of world-class library services Ability to promote collaboration and communication within and without the library Ability to advocate on the local, statewide, and national levels Experience in a union environment Ability to build upon the legacy of public libraries while implementing new services and technology Ability to work proactively with community leaders and the media Demonstrated success as an active part of the local community MLS from an ALA accredited library education program 10 years professional public library experience Demonstrated management ability in administration, budgeting, and planning in a large system with multiple branches Political-savvy leadership and ability to foster diversity in the workplace

Our Vision: Cleveland Public Library will be the driving force behind a powerful culture of learning that will inspire Clevelanders from all walks of life to continually learn, share, and seek out new knowledge in ways that are beneficial to themselves, their community, and the world.

Our Mission: We are the People's University, the center of learning for a diverse and inclusive community.

(2017 Annual Report)

10 1692 CLEVELAND PUBLIC LIBRARY REPORT G

Human Resources Committee Report Meeting Date: December 20, 2018 Report Period: November 2018

Report on Paid Sick Time Used by the Month Hours Used Per Each Two Pay Periods

201 7 2018 201 8 MONTH SICK LEAVE SICK LEAVE TOTAL HOURS HOURS USED HOURS USED

February 4134.06 4368.48 94464.23

March April 3739.41 3899.74 91 873.73

...... ·· :-:-. .. '.·_. ,: · ,...... •. ..· ·M· ,.a·•·•y·:· . . . : : .·· . . . _81 . . . . ' . · . · · . . :· ...... 3.. ,$ . ._ 00 . · __ _ . : June * 5529.04* 5135.95 138055.80

. · . · . . .·· . · · · · . · .. . .• ··•· ·· · · · · . . •.. . .·· · . · ·· • · · ·.. .· 3�e8.1� ' . :3360.54 92275. -.t · . . .. · . 1 July· . . . • . " . :>. . ··• · ·. . :-; � ' : ' ' ' ' • . ' .. :'/·. : ·,.· :.· >.:• .,.· • ·. >. . . . •I ' August 3775.11 : 3710.82 91986.26 · " . - : : : October 3946.00• 4268.98 90900.13 :. : ·

· �()v�mbeN*• ·... · .. • . . : ...... ' . .. . : · . : .. : . December 6026.33*" • · • : . , : - •

*Covers three pay dates 1693

CLEVELAND PUBLIC LIBRARY REPORT H October 1, 2018 - October 31, 2018 EMPLOYEE DEMOGRAPHICS (EE0-4) REPORT FULL/PART-TIME EMPLOYEES Human Resources Committee Report

December 20, 2018

Totals Male Female

Job Category A B c D E F G H J K L m

Officials/Administrators 85 24 14 2 28 14 3

Professionals 72 13 34 13 6 4

Technicians 21 13 2 3

Protective Service 27 8 12 2 4

Para-Professionals 135 31 27 3 38 26 7 2

Administrative Support 232 27 54 3 2 40 93 10 2

Skilled Craft 13 7 4

Service Maintenance 47 8 33 3

Grand Total 632 131 147 13 4 0 145 155 28 8 0 1 0

A= Total Column B= White C=Biack O=Hispanic E=Asian/Pacific

G=White H=Biack !=Hispanic J=Aslan/Pacltlc

F= American Indian/Alaskan Native l= HAWAII

K=American Indian/Alaskan Native M= Two or more races 1694 REPORT I Insurance Report for the Month of November 2018

Human Resources Committee Report Staff Enrollments-Health Care/Dental Single Family Total

Basic 5 3 8 Essential 45 9 54 Standard 238 144 382 Cobra 1 1 Total MMO 445

Dental Insurance 290 184 474

Vision Employee 256 Vision Children 39 Vision Spouse 55 Vision Family 83 Total Vision 433

Workers' Compensation Lost Time Report

To tal days missed during rep ort Classification Dept/Location Date of Injury month

0 1695

CLEVELAND PUBLIC LIBRARY POLICY ON LIBRARY CARDS

ELIGIBILITY Permanent residents of Ohio are eligible for a free library card. Persons who go to school in Ohio, work on a permanent basis in Ohio, and those who own property in Ohio are also eligible for a free library card.

RESPONSIBILITY Patrons are responsible fo r all materials checked out on their card. Patrons should immediately report to the Library the loss of a card, change in name, or change in address. 1696 ;o m ""II 0 � c.. .6% .9% 5% YTD YTD YTD 1.1% -10% 4.4% -7.0% -6.0% 19 17.0% 13 -14.1% -13.5% -13.1% Gain/Loss Gain/Loss Gain/Loss Gain/Loss activity ,837 circulation 4,739 2,344 Carnegie 83,176 33,626 592,134 41 13 508,958 2017 2017 483,991 2017 '179,907 /18; 1 2,062,065 -14% 2,476,804 2,393,530 4,591 patrons. Use reporting. of Included in in for 6/14-9/24 held time at ,242 are ,615 Year-to-Date Hours Year-to-Date Year-to-Date 4,487 2,069 8,141 .6% .2% .6% 77,395 39,334 373,502 51 768,567 13 Addison 2018 2018 343 YTD 440,492 368,439 437,092 455,069 2018 19 38.0% 13 32.4% 26.8% 41 1, 2,14 1, 4,836 2,419,591 18; Gain/Loss unavailable computers 8/6/ 4/18- periods datasets 2018 463 7,586 6,259 5,391 13, 195 grace 792 997 526 10 864,273 126,909 368,439 756,687 2017 216,417 2017 2017 NOV 2017 30. Jefferson 11 Complete /18; Hourly Hourly Sessions include FOR 20-1 o-Date / of LIBRARY LIBRARY 11 2018. not 2 1 4115-6/14 1 ,584 Year-t does 8,863 0,91 7,137 closed Average Average August 18 88,508 21 Lee 161 724 REPORT REPORT 710 16 728,926 in 640,418 244,996 440,492 2018 2018 2018 2018 use 1, Number PUBLIC PUBLIC Page in South 21, Harvard 9/ Hours 5 9 ACTIVITY ACTIVITY 4/18; implemented tes 915 13 532 359 ,537 ,10 ,041 1, 8. 1 4,416 exluded. CLEVELAND CLEVELAND 37,378 12,529 34,781 11 34,781 20,226 40,223 2/5-4/1 161 19 10 minutes minu 394,906 2017 203,336 2017 2017 program Average Sessions 41 55 Total Total Total minutes Lorain MONTHLY MONTHLY 5 tracking Collinwood beginning than of 36 /16/16; 195 675 141 432 ,263 er Monthly Monthly 7 Monthly 1, 1, 0.842 less 3,889 2,832 6,296 session puters 30,830 15 2/5-4 13, 44, 21,9 49,920 44,195 10 698 591 140,012 17 13 2018 234,174 480,558 2018 2018 wifi 9/17-10/19; Numb Com New Sessions Glenville Hughes Project: ATION ATION Langston 117; TOTAL VISITS CIRCUL TOTAL USAGE TOTAL eCIRCUL 9/4-1 Revitalization Blind MEDIA Fulton due to due TOTAL SESSIONS TOTAL ON BARD for the for Units Library Library Library LATI closures 8/20-1 0/14; 8/20-1 Branches* Main Main Branches Branches* eBook eVideo Mobile Library eMagazines eAudiobook eMusic eMedia OLBPD Main USAGE *Branch WIRELESS ELECTRONIC COMPUTER COUNT CIRCULATION WALK-IN CIRCU West ACTIVITY ACTIVITY 1697 72 West 017 438 ,401 ,375 ;502 ,397 g 8,254 5,289 3,029 8,233 7,302 6,294 6,948 6,443 3,671 5,420 8,951 5,941 5,591 6,599 4,286 4, 6,298 15 12,966 17,879 (e+f} 12,2 10 16,392 11 17 10, Total 234,174 Circulation Circulation Carnegie 4/18; 3 66 Other 124 569 582 236 380 387 854 616 621 6,986 775 514 491 409 740 674 299 489 705 279 420 856 697 324 f 1, 1,018 1, 1, 2,217 2,10 to 6/14-9/2 20,445 Systems Sent Addison 18; 19 Direct ,948 ,662 ,036 8-8/6/ e 3,729 7,685 6,457 9,727 5,593 6,3 6,365 3,605 3,962 5,040 4,880 8,462 5,554 3,718 2,750 5,874 7,617 6,085 9,582 4,894 13,815 11 15 11 15,762 14,289 10,521 4/1 21 (a+b+c+d) Circulation Circulation CLEVNET Todal Jefferson 2018 8; 9 30. 81 906 889 363 096 6,527 369 014 649 828 739 937 764 657 753 209 616 204 879 622 ,368 from 1/ NOV d 1, 1, 1, 1, 1, 1, 1, 1, 3,941 1, 3,254 2,613 2,006 2,309 2,096 2,053 2,783 stems 41 Other 20-1 S / CLENVET Sent 4/15�6/14/1 FOR 11 LIBRARY LIBRARY Lee 9 2 4 165 580

832 393

597 305 810 718 427 322 336 247 367 783 311 241 477 448 784 484 408 434 408 from '12 ,625 HaNard c 1, 1 1,034 1, 1,19 1, South closed 2,391 PUBLIC PUBLIC 19 Page Main 1, RCULATION RCULATION 4/18; Sent 9/2 CI 2/5-4/1 0 8 2 beginning 79 901 628 544 16 962 913 961 609 438 996 873

902 299 915 593 209 335 802 479 822 210

994 349 Lorain 676 from CLEVELAND CLEVELAND b 1, 1, 1,19 1, 1, 1, 1, 1,8 1, 1, 1,15 1, 1, 1, 1, 1, 32,799 Other Branches Sent /16/18; Collinwood BRANCH BRANCH TOTAL 2/5-4 9 2 7 508 869 291 ,937 ,12 a Glenville 9/17-10/19; 1, 9 3,362 8,746 5,767 3,605 3,616 3,682 7,185 2,935 7,786 4,761 5,752 3,957 2,884 3, 2,877 9,12 3,778 2,742 2,027 2,084 6,19 4,817 2,208 4,250 10 11 Branch Circulation Project: Hughes Langston TOTAL Jr. , g Revitalization 1n; to ingham Kin 9/4-1 due Hughes West Fulton Valley Luther Brooklyn an Park closures 131st orial-Nott Pleasant erson erling 0-10/14; Union Rockport Harvard-Lee Hough Langston Lorain East Fleet Fulton• Martin Mem Mt. Rice South• Glenville Eastm Collinwood• St Walz West Woodland Brooklyn Garden Jeff Carnegie Addison South 8/2 Branch *Branch 1698 /18; % % % % 1% 1% 3% 4% 9% 9% 2% 4% 6% 14% 10% -1% 11% 11% 10 10 10 13% -6% 18 32% YTD 22% -29% -21% -22% -15% -27% -10% %Gil 6/14-9/24 Addison 825 260 253 686 ,499 ,898 ,059 ,080 ,666 ,787 ,735 6/18; 1, 1, 9,893 6,835 9,224 7,724 5,577 6,585 4,473 7,934 6,944 5,324 6,487 7,217 -1 -3,376 -7,948 YTD 10 11 12 14,845 15 10 26,241 -1 -16, -31 -1 -17,309 Gain/Loss Gain/Loss 30. 4/18-8/ 1/ 20-1 2018 2 11/ Jefferson 215 424 ,968 /18; NOV 8,205 5,865 4,876 7,957 7,532 2017 57,825 44,160 81 36,254 69,285 67,446 75,697 59,378 34,614 78,732 45,471 48,789 57,654 46,728 79,597 41, closed 137,761 18 16 101,15 163,834 11 11 106,151 126, 16 2,393,350 FOR South 4/15-6/14 21, Lee 9/ 1 Year-to-Date Year-to-Date 011 411 ,787 ,71 ,649 6,262 7,200 2,802 2,050 7,231 LIBRARY LIBRARY 2018 86,504 78,780 PARATIVE PARATIVE 48,633 44,188 54,449 74,390 59, 84,199 60,638 55,276 79,557 49,392 64,659 61 48,432 62,978 71 Harvard 169, 13 191 18 11 11 130,992 178,267 10 beginning 2,419,591 3 COM /14/18; PUBLIC PUBLIC Page ION 5 2/5-4 7 D Collinwood 53 AT ,273 ,726 ,17 ,074 3,266 3,073 8,456 3,902 52,056 6,536 6,935 5,760 6,170 7,007 9,525 4,984 4,651 6,873 4,588 2,828 35,867 4,508 7,226 3,955 4,579 12,895 15 13,131 Lorain 13 10,18 10 13 10,0 2017 203,336 Total 9117-10/19; CIRCUL /16/18; CLEVELAN 2/5-4 Hughes 66 79 Monthly ,375 ,401 ,392 ,397 ,272 ,438 TOTAL 8,254 5,289 5,420 6,443 4,017 8,233 6,298 5,941 6,948 6,986 5,591 3,029 6,599 3,671 7,302 6,294 4,286 8,951 12,9 17,8 11 17,502 15 12 10 10 2018 16 234,174 Glenville Langston BRANCH BRANCH Project: -11n; 9/4 TOTAL Jr. Fulton , 9 Revitalization to 10/14; Kin due 8/20- Hughes West Luther Brooklyn West Park h closures 131st 9 Pleasant erson Union Mt. Rice Rockport Langston South* Harvard-Lee Memorial-Nottingham Hou Lorain Martin Eastman Fleet East Brooklyn Fulton• Garden Valley Garden Sterling Woodland South Walz West Glenville Jeff Carnegie Collinwood* Addison "'Branch BRANCH BRANCH Carnegie 1699 l i /18; 1% 1%

6% 7% 6% 0%

-4% -9% -6% -9% -8% 16% -9% YTD -12% -13% -14% -14% -1 -32% -23% -25% -30% -29% -38% -40% -19% -15% -53% -25% -1 %G 6/14-9/24 6 Addison 282 ,12 8; 1 5,377 5,148 4,075 6,843 5,795 5,123 6,313 -5,819 -2,357 -6,641 -8,386 YTD -4,404 -9,356 -7,541 -4,983 -13,201 -10,218 -22,865 -15,890 -1 -2 -18,481 -20,237 -21,509 -32,583 -14,604 -1 -29,663 -1 -293,498 Gain/Loss Gain/Loss 8-8/6/1 30. 4/1 20-11/ 19 09 331 111 ,714 ,712 Jefferson 8,1 2017 58,137 94,690 80,366 89,286 89,596 96,193 62,430 98,942 53,508 71, 85,032 67,402 61 98,066 55,887 62,476 78,997 79,853 55,247 78,600 44,9 76,563 40,049 40,087 11 /18; 114 109,873 closed 2,062,065 South 4/15-6/14 1, 2018 7 11 Lee Year-to-Date Year-to-Date 9/2 210 ,489 ,557 ,999 ,959 0,51 NOV 2018 62,212 81 85,067 85,514 79,068 56,6 52,025 59,355 81, 38,278 73,819 59,616 31 52,449 73,617 90,525 39,452 48,466 35,645 43,995 79,279 46,400 61 26,224 LIBRARY LIBRARY 121 102,219 768,567 10 1, Harvard beginning 4 4/18; PUBLIC PUBLIC 9 8 7 Page D TENDANCE TENDANCE 114 2/5-4/1 ,537 Collinwood 7,471 5,01 8,330 9,18 6,478 6,027 5,427 8,51 3,167 7,121 6,830 5,200 3,407 3,891 6,764 7,271 4,214 3, 7,556 8,469 7,421 4,303 4,420 6,404 6,477 4,324 4,727 AT 2017 161 Lorain Total 9/17-10/19; CLEVELAN /16/18; BRANCH BRANCH 9 0 4 7 6 2/5-4 Monthly 919 783 ,15 Hughes 6,768 1, 5,631 7, 6,765 4,981 7,10 4,608 5,833 6,868 3,048 3,485 5,17 5,491 4,873 4,085 2,934 7,219 3,18 6,373 8,361 4,164 4,409 4,504 4,284 10 2018 140,012 Glenville Langston Project: -11n; TOTAL 9/4 Jr. Fulton Revitalization to Kina, -10/14; 8/20 Hughes West malfunction Valley Luther on Brooklyn West Park closures due 131st Pleasant Union Sterling Fleet Harvard-Lee Houah Lorain Martin Rice Rockport Langston Mt. Walz South* Brooklyn Carnegie Eastman Fulton• Memorial-Nottingham Woodland West Collinwood* East Garden Jeffers Glenville South Addison•• Addison•• *"'Equipment BRANCH BRANCH Carnegie *Branch 1700 5 966 716 ,224 ,377 ,467 ,246 1, 3,220 8,712 3,987 7,845 7,213 7,729 6,430 NODIS, 14,589 15,483 19,263 12,603 19 17,15 18,497 18,001 11, 34,217 34,598 21 21 21 25,873 22,598 20,302 22,575 25,893 29,398 - 2000 473,177 Cleveland State Service 5 0 irs, Population 792 603 487 667 462 ,271 ,647 8,267 3,51 5,524 7,946 8,416 5, 2,31 6,325 Affa 14,439 12,588 19,896 19 19, 17,655 19 14,769 14,006 12, 12,392 16,063 13, 13,025 10, 32,043 23,674 26,727 27,814 2010 388,323 Information Urban merged of and areas Data Jr. College Ohio naham King, Levine tti Fleet service Huahes t West and Luther on Brooklyn Brooklyn Goodman Park 131s dwa;t* Pleasant erling Brooklyn St Rockport Harvard-Lee Union Houah Broa Eastman Memoriai-No Lanaston East Lorain Glenville University Garden Valley Garden Woodland Jeffers South Fleet* Fulton Branch Maxine South Collinwood Mt. "Broadway Martin Prepared By: Northern Rice West Walz Addison Carnegie 1 5 8 9 6 7 2 3 4 16 17 13 19 11 15 10 12 18 14 21 25 26 20 22 27 28 23 24 2018 0 9 7 4 dance 783 ,15 LIBRARY LIBRARY 1, 3,485 6,765 5,491 NOV 3,048 5,833 5,17 3,186 2,934 8,361 7,219 4,284 6,868 6,768 6,373 5,631 4,981 4,873 4,608 4,504 4,409 4,164 7,919 7,10 4,085 4/15- 10 Atten 140,012 Langston 5 Lee Jr. PUBLIC PUBLIC 4-11/7; Page 9/ Harvard ingham King, tt Fulton /14/18; Hughes West 2/5-4 Valley Luther BRANCH BRANCH RANKINGS Brooklyn Brooklyn CLEVELAND CLEVELAND Park 20-10/14; 131st 30. Pleasant 8/ 1/ Lorain erling 20-1 Fulton* Harvard-Lee Union Memorial-No Glenville Garden Brooklyn Mt. Collinwood* Rockport Fleet East HOU!Jh Lorain Langston Martin Carnegie South* Addison** South Eastman Rice St Woodland Walz Jefferson West / West Branch 11 /16/18; 2/5-4 closed Carnegie 18; South Glenville 7 21, 4-9/24/ 66 79 9/ 272 ,397 ,438 ,401 ,375 6/1 Circulation 5,591 3,029 8,951 8,254 8,233 7,302 6,986 6,443 6,298 5,941 5,420 5,289 4,01 3,671 6,294 4,286 6,599 6,948 Project: 15 10 10 17,502 16,392 12,9 12, 11 17,8 234,174 Total beginning Addison Jr. 6/18; Revitalization to ingham King, Collinwood 4/18-8/ due kl;tn Hughes t West malfunction Valley fferson Luther

Broo ;tn 9 son Park closures J 9/17-10/19; 131s Pleasant Union Mt. Collinwood* Garden Langston Hough Fulton* Martin Fleet Glenville Harvard-Lee Lorain

Rockport Rockport Brookl Sterling East South* Jeffer Eastman South Memorial-Nott Rice Carneaie Addison Woodland Walz West Hughes Branch *Branch 6/14/18; **Equipment 9 5 8 2 3 4 6 7

16 19 18 13 17 12 14 25 15 10 11 26 21 22 23 27 20 24 1701 activity circulation in Included 1% 1% 1%

0% 4% -7% -8% -3% -7% -4% -8% -2% -3% YTD YTD YTD YTD YTD Gain/Loss Gain/Loss Gain/Loss Gain/Loss Gain/Loss Gain/Loss ,801 2,344 7,026 5,020 4,282 2,224 10 63,659 2017 49,200 2017 2017 2017 2017 13 189,614 174,531 232,086 675,424 -Date -Date 0 Year-to-Date Year-to-Date Year-to Year-to-Date Year-to 2018 8,141 7,106 0,797 6,420 3,961 2,232 4,941 10,416 59,367 2018 45,054 2018 2018 2018 13 19 17 213,13 658,108 663,049 680,444 NOV 9 4 FOR 6 192

616

353

066 433 LIBRARY LIBRARY 1, 5,508 4,302 11,10 11,18 12,603 54,929 54,496 2017 2017 2017 2017 Page Total Total Total Total Total REPORT REPORT PUBLIC 2 19

625 385 443 780 ,141 ,488 Monthly Monthly Monthly Monthly Monthly 5,221 3,847 counts 13 14,653 13 24,156 22,515 2018 70,333 69,890 2018 2018 2017 2018 2018 2018 ACTIVITY ACTIVITY CLEVELAND CLEVELAND circulation Branch MONTHLY MONTHLY LOAD and (BARD) nce Libraries LIBRARY Library Requests TIONS AUDIO Refere & CLEVNET Other PERMANENT in Main QUESTION Added Loan Added OF MAIN IN DOWNLOAD Email to: OPEN TRANSAC Items included Library BRAILLE Titles and TOTAL TOTAL Downloads Users Branches *Totals New Total Main Projected Interlibrary Loans• Mail HOURS READING OHIO COLLECTION REFERENCE CHANGES ANALYSIS OTHER