CUYAHOGA COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES’ MEETING

Tuesday, January 26, 2021 / 5:00 p.m. Virtual Meeting CUYAHOGA COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES MEETING AGENDA 26 January 2021 REMOTE CONFERENCE CALL MEETING 5:00 p.m.

TOPIC PAGE# MOTION 1. Call to Order: William Leonard, President ROLL-CALL 2. Election of Officers: Presentation of Slate ACTION 3. Resolution to Appoint Fiscal Officer & Deputy 1 ACTION Fiscal Officer  Oath of Office – Fiscal Officer 2  Oath of Office – Deputy Fiscal Officer 3 4. Approval of Minutes: December 15, 2020 Board 4-12 ACTION Meeting 5. Retiree Recognition 13-16 INFORMATION 6. Report of the Board President INFORMATION 7. Report of the Executive Director 17-28 INFORMATION Food Distribution Overview

8. Human Resources Report 29-34 ACTION 9. Finance Committee Report: 35-37  Financial Statement Review – Fiscal 2020 – 38-42 INFORMATION December  Investments: Fiscal 2020 – December 43 ROLL-CALL  Purchase Approval List 44 ACTION  Gift Report 45 ACTION  Voucher List Review 46-47 INFORMATION 10. New Business  Resolution Authorizing the Library to Accept 49-50 ACTION Guaranteed Maximum Pricing Relating to the New Construction of the Bay Village Branch Library Located in the City of Bay Village  Amendment to Resolution Authorizing the Library 51-52 ACTION to Enter into an Agreement with Donley’s Independence, LLC., for Construction Management at Risk Services Relating to the New Construction of the Bay Village Branch Library Located in the City of Bay Village  Resolution to Revise Cuyahoga County Public 53-58 ACTION Library Credit Card Policy  Resolution for the Cuyahoga County Public Library 59-62 ACTION to Adopt Second Amendment to the Cuyahoga County Public Library Salary Redirection Plan  Resolution Authorizing Executive Director to 63 ACTION Amend the Borrowing Policies: Loan Limits and Loan Periods 11. Adjourn ACTION

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Cuyahoga County Public Library – Resolution to Appoint Fiscal Officer and Deputy Fiscal Officer

WHEREAS, the Board of Trustees must appoint a Fiscal Officer for a one-year term under ORC Sec. 3375.32, and;

WHEREAS, it is now necessary to appoint the Fiscal Officer to serve for that one-year term which shall begin with the appointment at the Board Meeting of January 26, 2021, and;

WHEREAS, the Board of Trustees will also appoint a Deputy Fiscal Officer to serve for the same term.

NOW, THEREFORE BE IT RESOLVED, that the Board of Trustees of Cuyahoga County Public Library hereby appoints Scott A. Morgan as Fiscal Officer and Robert W. Dolan as Deputy Fiscal Officer for one-year terms beginning January 26, 2021.

Approved 26 January 2021

X______William J. Leonard President

X______Allyn Davies Secretary 2

Cuyahoga County Public Library – Oath of Office Fiscal Officer

I, Scott A. Morgan, do solemnly swear that I will support the Constitution of the United States and the Constitution of the State of Ohio; that I will faithfully and impartially discharge my duties as Fiscal Officer of the Cuyahoga County Public Library, Cuyahoga County, Ohio to the best of my ability and in accordance with the laws now in effect and hereafter to be enacted during my term in office.

X Scott A. Morgan

Date: January 26, 2021 3

Cuyahoga County Public Library – Oath of Office – Deputy Fiscal Officer

I, Robert W. Dolan, do solemnly swear that I will support the Constitution of the United States and the Constitution of the State of Ohio; that I will faithfully and impartially discharge my duties as Deputy Fiscal Officer of the Cuyahoga County Public Library, Cuyahoga County, Ohio to the best of my ability and in accordance with the laws now in effect and hereafter to be enacted during my term in office.

X Robert W. Dolan

Date: January 26, 2021 4

CUYAHOGA COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES MEETING MINUTES 15 December 2020

The December 15, 2020 meeting of the Cuyahoga County Public Library Board of Trustees was held remotely. With a quorum of seven (7) Board members present, President Leonard called the meeting to order at 5:00 p.m.

Roll-Call: Present: Edward H. Blakemore; Allyn Davies; Dean E. DePiero; William J. Leonard; Patricia A. Shlonsky; Maria L. Spangler; Robert W. Varley – 7

Absent: - 0.

Also present: Executive Director Tracy Strobel; Deputy Director-Support Services and Fiscal Officer Scott Morgan; Human Resources Director Monique Good, Deputy Director of Public Services Pam Jankowski, and Assistant Finance Director Robert Dolan,

Approval of Minutes: President Leonard asked for a motion to approve the minutes of the November 17, 2020 Board meeting that were sent to the Board members in advance of this meeting.

01-12/2020 Trustee Spangler moved to approve the minutes, seconded by Trustee Varley. Seeing no corrections, omissions or additions, the minutes of the November 17, 2020 Board Meeting were approved by unanimous vote of the Board members present.

Retiree Recognition: President Leonard recognized and thanked Kathleen Harrison, Avril McInally, Sharon Razek, and Rose Rini for their many years of service to Cuyahoga County Public Library (CCPL) and wished them all the best on their retirement. This meeting was held remotely, and none of the retirees participated in the meeting. (See pages 300-303)

Report of the Board President: President Leonard acknowledged that 2020 was a very unusual and challenging year. We have gone through three major key events. One is the on-boarding and hiring of a new Executive Director, passing a levy, and COVID-19 impacting our business. President Leonard is happy to say we have thrived through all that and have come out stronger. Executive Director Strobel has done a terrific job of keeping things going. Our levy passed with great voter support in the community which is awesome. We have also managed to continue to provide service to constituents through these very difficult times. He thanked Executive Director Strobel and her Leadership Team for an unbelievable year despite everything that was thrown at us.

President Leonard stated Trustee Varley has chaired the Nominating Committee and the following have accepted nominations to board leadership positions for the upcoming fiscal year. Trustee Leonard to fill the role of President, Trustee DePiero to fill the role of Vice President, Trustee Davies to fill the role of Secretary. The official vote will be at the January 2021 organization meeting.

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Report of the Executive Director: Executive Director Strobel thanked President Leonard for the kind and supportive words. She extended happy holiday wishes to the Board and to everyone watching this evening. She stated in November, our big news was the passing of Issue 70, which strengthened our financial future for years to come.

Executive Director Strobel shared for the 11th consecutive year, the Cuyahoga County Public Library was named a “five star” system by Library Journal, again we have the highest score among our large library peers. It was very gratifying to be lauded for this achievement in both traditional and social media for the past week.

Executive Director Strobel acknowledged the nineteen staff members who have tested positive for COVID-19. Two thirds of these occurred during the fall surge that we are still in and the severity of these cases has varied widely. We wish each of them, our best as they return to good health. She gave thanks to the Human Resources Team led by Director Good and the Facilities Team led by Director Mori and our staff who responds to the positive reports of COVID-19.

Executive Director Strobel acknowledged and thanked an unsung hero from our Human Resources Division, Lisa Keefer, CCPL Human Resources Coordinator. She is the expert when it comes to all the acronyms like FMLA and ADA and FFCRA. She has been incredibly busy helping connect people who are sick, caring for loved ones who are sick and those juggling with dependent care while, kids are home with remote schooling. She connects them with the benefits they need and helps them navigate all the complexities involved with those benefits. If any of us had a nickel for every time we said, “I don't know call Lisa about that” we would have never had to go to the ballot in November we could have just lived off those nickels for years to come. Executive Director Strobel commented she wanted the record to show that Ms. Keefer’s expertise, her efficiency, compassion and her hard work and dedication are appreciated by herself, and all her colleagues and by the Board.

Executive Director Strobel gave highlights on the creativity and the breadth of programming taking place in the branches even with our doors closed to walk in traffic at this time. The amount of reimagining of what we traditionally do has truly been impressive. Our staff have been busy creating and sharing videos like outdoor story walks, take and make crafts, our new personalized pic service has been very popular. We have been doing curbside printing and faxing, virtual homework help, and virtual school visits through Zoom. It has been terrific how people have stepped up and been so resilient and especially so creative.

Executive Director Strobel introduced Robert Rua, CCPL Assistant Marketing Director to share more details about some of our virtual programming and customer engagement efforts during these unique times.

Assistant Director Rua thanked everyone for this opportunity this evening. He stated we have come a long way since the initial onset of the pandemic in March, which made it necessary to cancel hundreds of in person programs. Assistant Director Rua is proud of how quickly our organization pivoted to virtual content to keep our customers engaged, informed, and entertained. Aside from a few exceptions, we have not been able to hold in person programming, but from a virtual content standpoint, we have had a very active year. As we enter 2021 that activity level is only going to increase.

Assistant Director Rua thanked CCPL Media Services Team; Courtney Conway, Communications & External Relations Supervisor, Rewa Koch, Media Services Coordinator, Carina Palcisko, Media Services Coordinator and Gregory Mullin, Media Services Coordinator. They have really been the engine for much of the virtual content we have produced this year. Behind the scenes Media Services has facilitated more than 80 virtual events, produced numerous prerecorded events, edited many staff and partner generated videos, created excellent original video content of their own, mastered a host of new technologies and found creative new ways to collaborate with their colleagues and our external presenters.

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This team has been very adaptable, creative, and productive during this challenging year. Prior to the pandemic much of the team's work was centered on supporting library events and external client bookings held in the Sari Feldman Auditorium at our Parma-Snow Branch. Last year the team supported 167 events, including both internal and external bookings. Assistant Director Rua gave kudos to Ms. Conway and the Media Services team for all the good work that they have accomplished this year.

Assistant Director Rua stated our daily work revolves around nearly a dozen online broadcast platforms, collaboration tools, and software applications that our team uses to create online content and host virtual events on our many digital properties.

Assistant Director Rua stated much of our focus in 2020 has really been on virtual engagement. This term encompasses virtual programs and events, but also the creation of video content that showcases the expertise and talents of the library staff, highlights our digital collection, electronic resources and informs the public about available services like personalized pics, curbside and drive thru services as well as the precautions that we have taken to keep our branches as safe and clean as possible.

Assistant Director Rua mentioned that author visits was the largest term in the word cloud and that is because since the start of the pandemic through December 9 we have hosted more than 70 virtual author events, including the William N. Skirball Writers Center Stage (WCS) series. These events are available for our customers to discover on our online events calendar, Our Beyond the Book Jacket website, and our Facebook events calendar or weekly email newsletters on the library's website and our social media platforms. For most of the year we have hosted our author events on Facebook Live. The only exception has been ticketed events which we have hosted on the crowd cast platform. We have shifted to hosting our author events to Zoom webinar in part because it is more robust, in terms of audience participation features, and it has security features like waiting rooms and pass codes, and authors and publishers have stated their preference for Zoom webinars. It also integrates easily with other applications that we use all the time like Constant Contact and Zapier and Otter A.I. which we are using tonight it is a new closed captioning software that we recently began using to increase the accessibility of our events for the hearing impaired.

Assistant Director Rua stated from April 30 when we held our first post closure virtual author event through December 3 viewers have spent nearly 4,500 hours watching CCPL author visits on Facebook live alone. At times we have seen attendance numbers more than double our most successful in person events. The Facebook Live event we did on May 18 with Mary Kay Andrews, Susan Mallory and Ellen Hildebrand drew 882 peak live viewers, while another Facebook Live event held in November with Connie Schultz and Senator Sherrod Brown drew more than 900 peak live viewers, typically our Facebook Live author events are presented as In-Conversation events with a Branch Manager or Bill Kelly CCPL Adult Programming Manager serving as an interviewer. Customers post their questions for the authors on our Facebook page in lieu of a traditional Q&A. We have hosted 59 events on Facebook Live through December 9. All totaled, we have had over 11,000 attendees at these events and far more views

Assistant Director Rua stated for ticket events we have used the crowd cast platform and to date we have held 14 ticketed events on this platform. In August we drew more than 620 live viewers in an event we hosted with authors, Jason Reynolds, and Ibram X. Kendi, and an additional 151 people, who registered but did not attend the live event watched a recorded version of the event. On that platform we have had 2,195 live viewers, which is tantamount to attendees at an in-person program. Attendance at our virtual events are predominantly local viewers. We've also occasionally drawn viewers from cities as far away as Portland, Oregon, Long Beach, California, Naples, Florida, and Mexico City.

Assistant Director Rua stated last year we hosted 110 author events and those were attended by more than 14,000 people, an average of 134, people per event. This year between Beyond The Book Jacket series and WCS we hosted 73 author events that have been attended by more than 13,000 viewers, which is an average of about 178 people, attendees per event, which is about a 25% increase in attendance per event.

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Assistant Director Rua mentioned another way we have engaged our customers online during the pandemic is with short videos that highlight the expertise of our staff and showcase aspects of our digital collection and electronic resources. Beginning very early in the pandemic we collaborated on Microsoft Teams to create a series of videos on how to help young children with language development, tips for preparing kids to enter kindergarten, reading recommendations and electronic resource demonstrations. Assistant Director Rua stated he was blown away by the talent and enthusiasm and creativity of our staff content contributors, collectively we collaborated to produce and publish more than 80 videos. Those videos helped keep CCPL in front of county residents during the height of the stay-at-home order when our branches were closed, and people were desperately looking for online content and information.

Assistant Director Rua shared a brief video from a series of maker videos called “Try this at Home”. This video alone was viewed more than 12,000 times on our social media platforms and was shared about 50 times.

Assistant Director Rua stated we published that video right at the height of the pandemic when people were not even frequently going out for groceries. We had a number of those types of submissions from staff that really were thoughtful about using objects from around their home to offer up these maker activities. In October, we began offering Read Aloud with CCPL story times on Facebook, Monday through Saturday as well as Zoom story times two days a week. An action team of children librarians led this effort. The staff members that put these on contacted the publishers for permission to use the books, they recorded it and edited and posted the videos themselves and responded to customers comments and feedback on Facebook. In some cases, publishers require us to remove the content from our Facebook page within 24 hours, which does impact views. In those instances, the staff use the platform's built in publishing tools to expire the content and comply with our publisher’s requirements. We have had over 15,000 views of those story times.

Assistant Director Rua stated we have also found creative ways to transition several youth education and workforce programs to online platforms. The K-Club is a program we developed several years ago to help parents prepare their children for successful transitions to kindergarten. These programs would take place in person across several meetings. When the pandemic hit, we had families who had already registered for K-Club. We decided the best way to share our content with them was to record the lessons with Emily Stupica, Consultant and then publish the videos on YouTube so that registrants and really anyone else interested could watch them. Ms. Stupica worked with the media services team to record a total of 61 short videos over a period of about five months on a variety of topics from the K Club curriculum; building phonological awareness and letter identification, how parents can turn simple tasks like going for a walk outdoors or gardening into learning opportunities and skill building activities for parents and children to do together at home, using common household items. These videos are typically about six minutes in length. Ms. Stupica personally contacted the families registered for the program on a regular basis to check in and share the latest videos.

Assistant Director Rua mentioned Ms. Stupica also starred in our five-week, Baby Club video series this fall. Baby Club is a program that teaches parents research backed practices to help boost their child's brain development through play activities. We accepted registration online through the library's Communico events system. Nearly 300 registrants provided us with an email address, so we could share our latest Baby Club videos with them each week.

Assistant Director Rua stated we transitioned many of our Adult Education and Workforce programs online. Aspire Greater Cleveland for example is offering online GED and ESOL classes using MS Microsoft Teams, and our technology trainers have been offering computer classes using a platform called Screen Leap that we learned about from New York Public Library (NYPL). It is not as well-known as Zoom but it has been a good fit for the virtual computer classes and registration has been filling up quickly for those classes. We continue to require registration for the tech training classes in part to maintain productive students to tutor instructor ratios, but also, we must have a way to contact registrants and give them participation links.

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We hosted these webinars with the Cuyahoga Works staff on crowd cast this fall, and they were very popular. The topics were really timely tips and resources for job searching during the pandemic, how to create effective video resumes and mastering virtual interviews. Participants were able to interact with the Cuyahoga Works staff in real time and ask questions via chat. The Cuyahoga Works Team Eboni Hogan, Career Services Supervisor, Alvin Wilson, Career Services Coach, and Maureen Paulette, Career Services Coach, brought unique local perspective to the topics that the participants clearly appreciated. These webinars averaged 140 attendees.

Assistant Director Rua stated because much of our programming activity is happening on social media and online broadcast platforms, the Communications and External Relations team is constantly collecting data for reporting to the State Library of Ohio, which the State Library will then report to the Institute of Museum and Library Services (IMLS). The IMLS data is what the library general uses for its annual index ratings. Earlier in the year the State Library provided detailed guidance on what can be considered a program, what can be considered program attendance, and what specific data points we should be collecting from our online platforms, as well as how to report it. Since April, my team has been following that guidance to keep our stats up to date. Courtney Conway, Communications & External Relations (CER) Supervisor, Michael Peltier, CER Coordinator and Shawn Turner, CER Coordinator, have done a great job of staying on top of our data collection. In a year without in person programming CCPL and libraries across the country will be reporting their usage data in the form of Facebook video views and webinar registrants.

Assistant Director Rua stated this has been a year of creative problem solving, quick adaptation, learning on the fly and we have learned a lot about what content translates well to virtual platforms, but we have also learned what we need to reassess, and adjust. For example, live free author events have translated well to virtual platforms while audience members may miss in person book signings, they still can ask authors their questions and share comments with other attendees. It is not quite the same experience we are able to offer in the before times, but we still hit a lot of the right notes. Conversely, our prerecorded curriculum-based youth programs have seen some mixed results with engagement peaking early on and then waiting a bit as new content is published over a period of weeks. We would love to see engagement for virtual programs hold steady throughout their entire duration as we typically would when they are held in person over a period of weeks. We also must be open to adjustments and investigate deeper when our approach is not fully connecting with our intended audiences, the data that we are collecting will help us do that. It is giving us clues about what our customers value the most during this pandemic.

Assistant Director Rua stated our most successful virtual engagement efforts have included live social or interactive element that at least somewhat approximates the experience of attending an in-person event, as opposed to prerecorded content. Assistant Director Rua does think it affirms how important human connection is to our customers overall CCPL experience. In our next phase of virtual engagement, we will be ramping up the number of opportunities for our customers to connect with us in real time. The Literacy and Learning Division (LLD) has spearheaded virtual action groups that meet via Microsoft Teams to plan and execute our next wave of virtual programs. These programs will be hosted by branch staff members on Zoom, giving our customers opportunities to see our faces and ask us questions in real time. Program offerings will include book discussions, community conversations on a wide range of topics, story times, youth steam programs and classes for older adults. Over the past few months, our staff and LLD team members have piloted a number of these Zoom programs, and their response in terms of registration has been strong and encouraging. Customers register for these programs via our Communico online events calendar, and we are requiring an email address to do that because we need to have a way to give the customers, our participation links. This approach overall is going to help us exponentially increase the number of opportunities for customers to participate in our programming.

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Assistant Director Rua shared one other initiative that we are involved in. It is called the North East Ohio Solutions Journalism Collaborative. It is not technically a virtual program, but it is another great example of how we are engaging our community online in providing access to essential information and resources. The Collaborative is a group of 22 greater Cleveland news outlets led by Sharon Broussard former Plain Dealer Chief Editorial Writer, and reporter Connor Morris. It is a grant funded endeavor dedicated to a single issue, how the COVID-19 crisis is impacting our communities, and the group's reporting spotlights solutions and seeks to change the conversation about what is possible in Northeast Ohio. CCPL’s role in this collaboration is to provide the website where members of the collaborative stories are published and to help spread the word. Our involvement is modeled on a similar collaboration between the Charlotte Mecklenburg Library (CML) system, and their local solutions journalism collaborative. Some of the stories that have been published are; where to apply for help as utility bill moratoriums expire in Northeast Ohio, Westside hotel that is giving the homeless a safe place to stay during the pandemic, and how some local manufacturers have adapted their businesses during the pandemic to preserve their employee’s jobs. The website has just been launched. The URL is neosojo.org for anyone who is interested. My team maintains the site and helps the collaborative with their email newsletter which you can sign up for on their homepage. Assistant Director Rua thanked everyone their time.

Trustee Varley thanked Assistant Director Rua for the presentation.

Trustee Varley asked do you believe that some of these virtual programs will continue or here to stay? Will it be another tool that we have at our disposal?

Assistant Director Rua answered it will be another tool we have at our disposal and we all love to have the in-person programming back when it is safe to do that. Assistant Director Rua stated as we enter 2021, we will still be offering programs virtually certainly initially. There may come a point where we may have a hybrid approach. We have seen some evidence this past year the online format could be something to keep and use. The Cuyahoga Works webinars for example, 140 people per event, that is fantastic, most of our rooms do not fit that many people. So that may be something to think about moving forward.

Trustee Varley asked are there any revenue opportunities here for us. Are Ms. Stupica’s programs on YouTube?

Assistant Director Rua answered yes, they are on YouTube. He is using YouTube as e-commerce platform. He says they have not really looked at that, but it is a topic that he has thought about.

Trustee Varley commented there may be smaller libraries who may not have the staff or the wherewithal to develop these mini vignettes that Ms. Stupica has been able to do or, or that our staff has been able to do. Do we just give them the videos to use or can we collect some revenue?

Executive Director Strobel answered we have had some interesting conversations with Communico, and they are constantly looking for creative ideas to bring new products to the library market. They are looking at creating a programming cooperative. Mr. Quelch purchased a peloton and thought, why can’t we use peloton type programming that libraries would contribute their best programming to, a catalogue of programs, and then get credit to contribute and use that credit to purchase other programs. That is somewhat in the works right now. She stated he has had meetings with us, including our marketing staff about how we could work that out. It is a very interesting concept where we could be rewarded for the programs, we contribute but also have access to programs that are being done across the country.

Executive Director Strobel thanked Assistant Director Rua and commented his presentation was extremely informative, and it represents a lot of work on Assistant Director Rua’s part. It really showcases all the work that has been going on across the system for the benefit of our customers and we are proud of it and it has been a lot of fun as well as we have learned and grown with this new medium.

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Executive Director Strobel again gave thanks to everyone. She commented regardless of which holidays you will be celebrating either now or in the weeks to come, she hopes that the time off is used to rest and reflect on both the positive and challenging events of 2020. Executive Director Strobel stated she is grateful for the wisdom of the Board, and for the wisdom of her Leadership Team, and the resilience and dedication of the library staff, but especially grateful to the continued support that we get from our communities and our customers.

Human Resources Report: Director Good introduced and welcomed Izoduwa Ebose-Holt Human Resources new Assistant Director. She is a licensed attorney, and she received her Juris Doctorate at Case Western Reserve University, and her BA in history from Duke University. She comes to us with ten years of Human Resources experience from the Northeast Ohio Regional Sewer District.

Assistant Director Ebose-Holt thanked everyone for welcoming her and she is glad to be here.

Director Good gave a summary of the human resources report. There were three new hires, one new rehire, one employee that had their hours increased, and one resignation.

02-12/2020 Trustee Blakemore moved approval, seconded by Trustee DePiero. Seeing no discussion, the Human Resources Report dated December 15, 2020, was approved as presented by unanimous vote of the Board members present. (See pages 304-309)

Finance Committee Report: Finance Chairperson DePiero reminded us that the Finance Committee met prior to the Board meeting, and Director Morgan gave an in-depth review of the financials.

Director Morgan gave highlights from the November Finance report. He stated in general property taxes we are going to be short of budget for the year. In Public Library Fund (PLF) we made a substantial decrease in the budget in April through November. We have received well over what we had in the reduced budget along with what we will receive in December, we need to make an adjustment.

Director Morgan stated in patron fines and fees we saw a substantial decrease due to the library being closed and not open to the public.

Director Morgan stated refunds and reimbursements are over what we had budgeted. A lot of that money came from two areas; refunds from the Workers Compensation Bureau, and money from the e-rate that we receive as reimbursement from the Federal government.

Director Morgan stated salaries and benefits we are going to have an amount of money leftover in that account.

Director Morgan stated in the other accounts we are working on closing out blankets and paying final invoices on those blankets and we should have money left on those. That money will be looked at as a yearend transfer into the capital fund. (See Under FINANCE)

Investments - November Director Morgan stated we purchased one piece of commercial paper from JP Morgan Securities at a yield of 0.26% and a federal agency security from Federal Farm Credit Bureau at a yield of 0.40%. We will continue to maximize our yields while diversifying the portfolio.

Transfers Director Morgan stated there were two transfers for the month. Transfer from the General Fund to SNAP for $10,593.94 as a match and a transfer from the General Fund to My Com Neighbor for $10,833.33 for a library match per the grant agreement.

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03-12/2020 Trustee DePiero moved approval, seconded by Trustee Blakemore. Seeing no additional discussion, the Investment Report Fiscal 2020 – November listing all Money Market Funds, Star Ohio Accounts, U.S. Treasury Investments, Certificates of Deposit and Agency Securities was approved as presented by roll- call vote. (See Under FINANCE)

Roll-Call: Yea: Edward H. Blakemore; Allyn Davies; Dean E. DePiero; William J. Leonard; Patricia A. Shlonsky; Maria L. Spangler; Robert W. Varley; – 7.

Nea: – 0.

Purchase Approval List Director Morgan stated that the Purchase Approval List (PAL) was reviewed in depth at the Finance Committee Meeting. He gave a summary of the PAL report.

Director Morgan stated most of these items were encumbrance increases on some of the blanket orders we have for the year, and we are at that point in the year where some of the blankets are starting to run out of money and we are asking the Board to increase, several of those blankets. Item #7 is a new purchase for a used delivery box truck. The new trucks can cost up to $100,000. This type of truck has a lift on it, and we have found a lot of use for it when we are moving things that are heavier. We were able to obtain a used one from Penske, and upon the Board's approval we would be purchasing that truck for $32,000.

04-12/2020 Trustee Shlonsky moved approval of Purchase Approval List, seconded by Trustee Spangler. Seeing no additional discussion, the Purchase Approval List dated December 15, 2020, was approved as presented by unanimous vote of the Board members present. (See pages 310-311)

Gift Report Director Morgan stated the report includes Friends gifts for branch programming supplies. We received a gift from Citizens Bank for $10,000 for additional hotspot purchases for our program, and three contributions that were given for general library support.

05-12/2020 Trustee Blakemore moved approval, seconded by Trustee Davies. The gift report was approved by unanimous vote of the Board members present. (See page 312)

Resolution to Amend Official Certificate of Estimated Resources and Amend Appropriations Director Morgan stated the first item is a resolution to amend our official certificate of estimated resources and appropriations. We are asking for an increase in both the general fund and the capital fund and $3.9 million into the general fund those are the amounts that we think we are going to be over and most of that is attributed to the increase in what we anticipated from the Public Library Fund. The capital fund that is to increase the amount that we expect to receive and the majority of that would be from a transfer from the general fund, as well as some unused dollars on standing orders. On the appropriation side we are asking for an increase in the general fund so we can transfer that money to the capital fund. We have two trust funds with various amounts, but we are transferring a lot of that back to the general fund except for 702, which is money from the Project Learn investment that we had when Project Learn was disbanded and the library took over the management of that. We were holding that until we needed it for programming, and we are at the point where we need to move some of those dollars into programming. We are asking for an appropriation, increase of $100,999.00 to transfer that to the special revenue funds for program and expenses.

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06-12/2020 Trustee Varley moved approval, seconded by Trustee Davies. Seeing no additional discussion, the Resolution to Amend Official Certificate of Estimated Resources and Amend Appropriations was approved by unanimous vote of the Board members present. (See page 313)

Roll-Call: Yea: Edward H. Blakemore; Allyn Davies; Dean E. DePiero; William J. Leonard; Patricia A. Shlonsky; Maria L. Spangler; Robert W. Varley; – 7.

Nea: – 0.

Resolution Seeking Permission to Close the Library Systemwide on December 26 and 27, 2020 Executive Director Strobel stated this resolution is seeking permission to close the library systemwide on December 26, and 27th. The resolution details that we are closed to walk in traffic and that it is a holiday weekend which traditionally has very low traffic. We are seeking to close the building as we have some staffing issues, and above and beyond that, Executive Director Strobel says it is a showing of support for staff, and an opportunity to save dollars because we have many substitutes scheduled for both days that we will cancel.

07-12/2020 Trustee Blakemore moved approval, seconded by Trustee Shlonsky. Seeing no additional discussion, the Resolution Seeking Permission to Close the Library Systemwide on December 26 and 27, 2020 was approved by unanimous vote of the Board members present. (See page 314)

President Leonard wished everyone a great holiday.

Motion to Adjourn Seeing no other business under consideration for vote, President Leonard asked for a motion to adjourn the meeting.

08-12/2020 Upon motion of Trustee Davies, seconded by Trustee DePiero, the December 15, 2020 meeting of the Cuyahoga County Public Library adjourned at 5:48 p.m.

Approved 26 January 2021

X______William J. Leonard President

X______Allyn Davies Secretary

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Resolution of Appreciation for Jeanne Cilenti

WHEREAS, Jeanne Cilenti has served with great loyalty as an employee of Cuyahoga County Public Library since her hire on December 14, 1998, as Branch Manager at the Parma-Snow Branch; on July 3, 2006, she was transferred to the North Royalton Branch, a position she held until her retirement on January 29, 2021; and,

WHEREAS, she was a dedicated manager with a strong work ethic who cared about her library and the community. She was very civic minded and joined the North Royalton Chamber as a library representative and advocate, and she later became a director, a position she held for many years. Through the library, she also joined the North Royalton Kiwanis and was very active, supporting the collaborative Read Around the World program, working Cattle Gate at the fair and ringing the bell for collections for the Salvation Army during holidays on her own time to support her community further. She worked with her staff in the transition to the New North Royalton Branch, which successfully opened to the public on Saturday, August 3, 2013, and quickly became a focal point in the community; and,

WHEREAS, she knew many of her customers by name and liked working the reference desk alongside her staff to provide services. She was conscientious about the schedule and worked many extra weekends so her staff could take time off. She supported colleagues by sharing staff resources, worked at other branches to cover the floor as needed and was always available to lend a helping hand or give advice. She also capably served on the Library’s Labor/Management Committee and shared her insights and wisdom to benefit the organization; and,

WHEREAS, she is a passionate proponent for libraries and takes great pride in the work she has done and in the community, personal and professional connections that she has cultivated at the branches she has managed at Cuyahoga County Public Library during her professional library career.

OW, THEREFORE, BE IT RESOLVED that the Board of Library Trustees records its appreciation to Jeanne Cilenti for all the years of service she has rendered to the Library and the public and extends to her all good wishes for a happy, healthy and N rewarding life.

William J. Leonard, President Board of Trustees Cuyahoga County Public Library Date: January 26, 2021 14

Resolution of Appreciation for Mary Sawczak

WHEREAS, Mary Sawczak has served with great loyalty as an employee of Cuyahoga County Public Library since her hire on September 19, 1994, as a Page at the Strongsville Branch; on December 5, 1995, she became a Processing Clerk at the Administration Building; on June 17, 2019, she became an LLD Clerk at the Administration Building, a position she held until her retirement on January 29, 2021; and,

WHEREAS, she diligently went about her tasks in a swift and efficient manner. She was always very conscientious and thorough, no matter what task she undertook, and she showed great initiative to keep up with ongoing projects; and,

WHEREAS, she possesses a wonderful attention to detail that enabled her to quickly assess toy needs, be it cleaning or repairs, and thus ensured the safety and enjoyment of customers borrowing toys from the Toy Library; and,

WHEREAS, she had a positive attitude, generous spirit and friendly demeanor, which went a long way toward her becoming a thoughtful member of the Youth Literacy and Outreach department. Mary’s efforts were very much appreciated, and she will be missed.

OW, THEREFORE, BE IT RESOLVED that the Board of Library Trustees records its appreciation to Mary Sawczak for all the years of service she has rendered to the Library and the public and extends to her all good wishes for N a happy, healthy and rewarding life.

William J. Leonard, President Board of Trustees Cuyahoga County Public Library Date: January 26, 2021 15

Resolution of Appreciation for Michael Sawczak Jr.

WHEREAS, Michael Sawczak Jr. has served with great loyalty as an employee of Cuyahoga County Public Library since his hire on July 27, 1992, as an Audio Visual Media Technician at the Administration Building; on September 3, 1997, he became an Electronic Equipment Repairer; on April 1, 2020, his title changed to Electronic Equipment Technician; on February 5, 2012, he became a Maintenance Technician; on March 4, 2012, he became an Electronic Equipment Technician, a position he held until his retirement on January 29, 2021; and,

WHEREAS, he excelled at creative problem solving, equipment repair, cabling and phone configuration; and,

WHEREAS, he has a strong attention to detail and is knowledgeable of codes and conventions. He possesses strong customer service skills both with staff and the public when working circulation on Sundays; and,

WHEREAS, he has a sense of humor and always enjoys a new challenge.

OW, THEREFORE, BE IT RESOLVED that the Board of Library Trustees records its appreciation to Michael Sawczak Jr. for all the years of service he has rendered to the Library and the public and extends to him all good wishes N for a happy, healthy and rewarding life.

William J. Leonard, President Board of Trustees Cuyahoga County Public Library Date: January 26, 2021 16

Resolution of Appreciation for Rita Turocy

WHEREAS, Rita Turocy has served with great loyalty as an employee of Cuyahoga County Public Library since her hire on July 27, 1999, as a Branch Regional Clerk Substitute at the Parma Regional Branch; on August 7, 2000, she was promoted to a Branch Regional Clerk at the Parma- Ridge Branch; on July 3, 2006, her title changed to Branch Clerk; on October 28, 2013, she was transferred to the Strongsville Branch; on March 29, 2015, her title was changed to Branch Services Clerk, a position she held until her retirement on January 31, 2021; and,

WHEREAS, she was committed to providing excellent customer service. She maintained positive relationships with library customers as well as her co-workers, and she always demonstrated genuine interest in her interactions with both. Her dedication to professional and courteous service was a valuable asset to CCPL; and,

WHEREAS, she possessed a thorough knowledge of her job duties and approached them responsibly and professionally. She excelled at assisting library users as well as expertly processing passport applications; and,

WHEREAS, she was a team player who always displayed a positive attitude and was a welcome addition to the branch.

OW, THEREFORE, BE IT RESOLVED that the Board of Library Trustees records its appreciation to Rita Turocy for all the years of service she has rendered to the Library and the public and extends to her all good wishes for N a happy, healthy and rewarding life.

William J. Leonard, President Board of Trustees Cuyahoga County Public Library Date: January 26, 2021 17 MESSAGE FROM THE EXECUTIVE DIRECTOR

STAYING CONNECTED

On November 19, Cuyahoga County Public Library (CCPL) closed its doors to walk-in traffi c in conjunction with the stay-at-home advisory issued by the Cuyahoga County Board of Health. That advisory was set to expire in mid-January, but was later extended through the end of the month as the rate of coronavirus cases and hospitalizations in the county have remained alarmingly high this winter. We are hopeful to open our doors again in February, but it is certainly possible the county’s health advisory will be extended if case numbers and hospitalizations do not signifi cantly decline. Ultimately, we must heed the guidance of our public health offi cials and do what is necessary to prioritize the health and safety of our staff and customers.

While our doors remain closed we are fi nding new ways to meet our customers’ needs from a safe distance. Curbside pick-up of library materials started last summer, but recently we added free document services via curbside pick-up as well. Customers who need documents printed, copied, faxed or scanned can simply call their local branch for this service.

We have also expanded the eligibility requirements for our free Library2You delivery service to make it accessible to seniors ages 60 and older, as well as county residents at increased risk of severe COVID-19 symptoms due to underlying health conditions. You can learn more about this service at cuyahogalibrary.org/library2you.

With the start of the COVID-19 vaccine rollout we have begun helping seniors navigate the registration process. Seniors in need of assistance can call their local branch for help with getting registered and locating vaccine providers. A complete list of our branch locations and phone numbers is available at cuyahogalibrary.org/branches.

One critical service we have not been able to provide is access to computers and the internet. Public libraries are essential in bridging the digital divide – i.e. the gulf that exists between those who already have access to computers and the internet, and those who do not. That gulf only widens when our doors are closed. To help address this need, we recently invested in technology to extend the range of the Wi-Fi signals at all of our branches, so they can reach even further into our parking lots. Stronger signals make it easier for more people who own devices to get online. Last week, we also began offering laptop computer access for those who don’t have devices of their own. Anyone who needs this service can call their local branch to set up an appointment. We hope these services can help narrow the divide until we are able to safely reopen.

On behalf of the entire CCPL family, I thank you for your continued support. We can’t wait to welcome you back to our buildings – when it is safe to do so.

With gratitude,

Tracy R. Strobel Executive Director 18 SYSTEM HIGHLIGHTS Facebook Fans: 32,131 Twitter Followers: 10,961 Instagram Followers: 5,329

These are the top 20 books borrowed from @CuyahogaLib in 2020. I read at least half of them. I highly recommend #16 by @ConnieSchultz. @MrsCarlsons, Dec 22, 2020

Looking for some great books for your kids? Then check out @CuyahogaLib Great Books for Kids list! #readinglist @k12_ohva, Dec 15, 2020

So proud of CCPL’s exemplary staff and of the voters who support this jewel. @earnestdrollery, Dec 11, 2020

Congratulations to our friends at @CuyahogaLib! Northeast Ohio is home to some of the best libraries in the nation! @Cleveland_PL (Cleveland Public Library), Dec 10, 2020

Guess which county has the best library, according to @LibraryJournal? @CuyahogaCounty with @CuyahogaLib! Congratulations on making it to the top of the list. Congrats to @ Cleveland_PL as well, which also scored a 5-star rating this year! @literacycoop (Literacy Cooperative), Dec 10, 2020

MONTHLY REPORT BSD DECEMBER 2020

Mayfi eld BSL I Jacquie Kociubuk had a wonderful interaction with a customer who signed up for a Personalized Pick. The customer didn’t have a library card and Kociubuk, following up with an email for clarifi cation, walked the customer through bringing her ID to the drive-up window and bringing her CLEVNET card so that she could use one card for all her library needs. Kociubuk then picked out several fun picture books for the customer’s daughter. After the experience, Kociubuk received the following email: “Thanks very much again for all your help. We picked up the books today and my daughter REALLY liked There’s a Monster in Your Book. Thank you for the awesome recommendations and I’m sure the rest will be just as cool.” 19

Solon Teen BSL I Stephanie Furino hosted three virtual writing club sessions in December. Participation (15 total) increased with each session with seven teens in the last session! Everyone is working on their own stories. Some were too shy to share what they had written to the group while others were more than happy to read aloud their writing. This month, the writer’s focused on characters, plot, and point of view. Many of the teens preferred to write in fi rst-person point of view and had fun writing unreliable fi rst-person narrators.

On Wednesday, December 23 Chagrin Falls had a customer call from the parking lot who was panicking about missing a health insurance deadline for her disabled husband. Due to postal delays, she received a document late and didn’t have time to mail it as planned. Staff were able to both fax and scan to email her document so it could be fi led in a timely manner, albeit a few days late. She was very grateful for the staff help to remedy a bad situation.

Teens picked up eight technology-themed Take & Make kits at the Gates Mills Branch Library. Each teen received all the components needed to build their own fun game while learning about electric circuits. The kits included a list of circuits-themed resources available at Lynda. com and Kanopy. Gates Mills staff also delivered 10 Take & Make chess kits to curbside patrons. The package included materials to build a chessboard and all pieces plus information about accessing instructional videos about chess on Kanopy.

Mobile Pantry distributions served many customers in December: 93 customers received shelf- stable pantry boxes on a snowy day at Garfi eld Heights. At Maple Heights, 85 boxes of non- perishable items were given to those in need. At Warrensville Heights, 62 households were provided with fresh produce, for a total of 161 people served.

The Brecksville Branch hosted its fi rst virtual book discussion on December 2. The 10 registrants discussed The Night Manager by Louise Erdrich. One of the discussion members spends her winters in Tucson, Arizona, and was excited to fi nally “attend” a discussion in the winter. The book tells a fi ctionalized account of the Turtle Mountain Indian Reservation’s fi ght in the 1950’s to stop the government from issuing a new treaty that would take away their rights. Brecksville Adult Branch Services Supervisor Annette Jones shared a PowerPoint presentation showing photographs of the reservation and the book’s real-life counterparts.

On December 6, Teen BSL I Dottie Louis (from the Independence Branch) and Children’s BSL II Melody Maryanski (from the Brecksville Branch), facilitated a Virtual DIY Dotty Tote Program to 10 participants. Children in Grades 4-8 learned about Pointillism (a painting technique where dots of different colors are applied in a pattern to form an image.) Participants were then able to “paint” their canvas bag using fabric paint and cotton swabs. After completing their project, they shared their creations and had to choose if they would keep or give away the canvas tote as a gift for the holidays

Southeast Branch BSL II Alex Ward met with Bedford City Schools’ Preschool PALS, a group of over 40 parents, caregivers, and teachers who meet monthly via Zoom about preschool-related events, resources, learning, and discussion. Ward reviewed all relevant resources our library provides, encouraged them to view our virtual storytimes, and discussed caregiver/child needs, particularly within a virtual environment. 20

This month a customer stopped at the Orange drive-up window and asked a branch clerk if someone could pull three or four books for her third-grade son. Reference staff pulled several titles which they showed to the customer who checked out all but one, which her son had already read. She thanked staff and commented, “This is great service. It is faster than me trying to fi nd books on the shelves myself!”

December saw Beachwood return to providing some storytime opportunities to our community partners. On December 3, BSL Supervisor Morgan Reeves presented a virtual snowy day storytime to three classrooms for Childtime of Beachwood, with a total of 29 children and caregivers participating. On December 7, BSL I Maggie Schalk presented a virtual storytime to two classrooms for Ganon Gil Preschool, reaching another 20 children and caregivers. Both storytime sessions were successful and plans have been made to continue these on a monthly basis for as long as virtual programming is the only option.

On December 9 BSL I Carly Garinger at South Euclid-Lyndhurst and BSL I Shannon Sanek at Parma-Snow held a virtual program called “Virtual Innovation Creations: Make Your Own Photo Transfer Wood Ornaments.” For the program, the librarians taught the attendees how to create a personalized wood ornament using a simple photo transfer method. Supplies were mailed to the nine attendees ahead of the program and they were able to make the ornaments after watching Carly and Shannon do a short demonstration of the Innovation Center devices that created the wood and cut the designs. Some specifi c feedback included the following quotes: “Enjoyed this program. Grateful for all the virtual programs. I hope they stay a part of programming options once libraries are completely open post COVID restrictions.” “I miss attending the library programs, so I appreciate these being done virtually.” “thank you. I really enjoyed making it, learning a new skill and especially learning about innovation center.

The generosity of the Brooklyn community and CCPL staff is in full swing this holiday season. Despite being closed to the public, the Brooklyn Branch collected three full overfl owing boxes of brand new toys for the annual Toys for Tots drive. The drive, coordinated by BSL I Teen Librarian Michael Pawuk, has been a staple in the Brooklyn community for over 10 years.

On December 8 and 15, Brook Park BSL I Teen Librarian Andy Karp hosted two more Connected Horticulture programs, each with seven attendees. The group started to make the base of their permanent build. The Arduino now has a functioning LCD display and a temperature/humidity sensor to monitor the conditions for their lettuce.

Local Strongsville author, Angie Hockman, let us know that her debut rom-com, Shipped, made it as a Library Reads pick for January. LibraryReads is a list of the top ten books published each month that librarians across the country love, along with reviews. libraryreads.org. She is very excited about this honor!

The Bay Village Branch put up the fi nal Story Walk of the year on November 30. The story is If Snowfl akes Tasted Like Fruitcake. Staff battled the elements to get the signs put up (it was crazy windy, cold and raining sideways) and the next day there was a big snow! A family that lives down the street regularly checks out the Story Walk. One evening they were out reading the story with their fl ashlights and knocked on the window to say hi to BSL II Sarah Polace. 21

On December 9 the North Royalton Teen Department held “Teen Fanatics: Percy Jackson Edition” in partnership with the Fairview Park branch. Eight people attended the virtual program which consisted of making Percy Jackson themed crafts and playing Percy Jackson Trivia.

On December 4, BSL Adult Supervisor Rosa Minniti at the Parma Heights Branch helped a curbside customer scan documents to his email. When she returned with his originals, he confi rmed that he received the email. He then said, “You’re a life saver.” He waved as he left and said, “Thank you.”

On December 4, Cuyahoga Works Career Services Supervisor Ebony Hogan and Berea Branch Manager Cathy Schultis presented virtually to the Southwest Regional Business Advisory Council with 35 in attendance. Hogan facilitated a discussion around the Northeast Ohio Workforce during COVID-19 including hiring, trending jobs, new careers and skills training as well as sharing information on career services through Cuyahoga Works. Schultis shared business-oriented databases and current services in the branches. Later that day, City of Berea Economic Development Director Matt Mazdy called to say how informative he found the presentation and how impressed with the databases he was upon examining them. After the phone call, Mazdy included the explanation and link to the business databases in his Berea COVID-19 Update #30 that he emailed to 315 recipients.

Fairview Park children’s staff hosted a virtual Polar Express Storytime on December 7 and 14. Staff presenters read stories and led sing-alongs for a total of 68 excited participants.

On December 9 and 16, the Parma branch hosted a 2-part “Virtual Maker Club—Digital Fashion Design” that was presented by artist Sharie Renee from the Center of the Arts Inspired Learning. On December 9, with nine students in attendance, Renee taught the students how to thread a needle, sew different type of stiches to make a mask. At the beginning of the program, Kathy Hall from OhioGuidestone talked about topics of solving problems and decision making. On December 16, with eight in attendance, Renee taught students how to work from design inspiration, using a color palette. The students created original brand designs and were shown how to embroider the design. At the beginning of the program, Hall talked about topics of sympathy, empathy and played a fun game.

BSA I Cheryl Wires at the Middleburg Heights Branch took a mobile printing request from a customer who said a child in her family was concerned Santa and Rudolph wouldn’t visit this year because of COVID-19. She worked with the customer to learn how to submit a remote print request and printed a letter from Santa giving assurance that they would indeed make their rounds this year. Who knew our connectivity extended to the North Pole?

Olmsted Falls BSL I Lee Ikimis and South Euclid-Lyndhurst BSL I Amber Gasper hosted a “Tween SCRATCH Digital Animation 101” program over Zoom on December 9 with two in attendance. Ikmis gave a demonstration of how to draw sprites in Scratch before explaining how to code a short animation. The tweens were given the chance to create their own sprites and animation storylines before sharing their creations with the group at the end. 22

CUYAHOGA COUNTY PUBLIC LIBRARY REPORT OF THE EXECUTIVE DIRECTOR JANUARY 26, 2021

ACTIVITIES OF THE EXECUTIVE DIRECTOR

December 16  Meeting to discuss The Literacy Cooperative's 2020 Dashboard Update  Meeting with Peter Bolek, President and Director of Design, HBM Architects, James Shook, Principal, HBM Architects and Kurtis Taylor, Professional Engineer, Taylor Consulting Group, and Scott Morgan, CCPL Deputy Director- Support Services, and Jeffrey Mori, CCPL Facilities Director  Meeting with Michelle Francis, Executive Director, Ohio Library Council (OLC) and Library Metro Directors December 17  Participated in Urban Libraries Council (ULC) Beyond Allyship Conversation Series December 18  Meeting with James Cowan, Project Designer, ThenDesign Architecture, and Scott Morgan, CCPL Deputy Director-Support Services, and Jeffrey Mori, CCPL Facilities Director  Meeting with Michelle Francis, Executive Director, Ohio Library Council (OLC) and Library Metro Directors December 21  Meeting to discuss HUB District Development with Bradley Sellers, Mayor, City of Warrensville Heights, Timothy Hilk, President and CEO, YMCA of Greater Cleveland, Michael Carter, Executive Director, Warrensville Heights Family YMCA, Raymond Turner, Community Development Manager, City of Warrensville Heights, and Jack Crews, President, BTE Enterprises, and Ali Boyd, CCPL Branch Manager, Warrensville Heights  Participated in the New Visions Group Government Relations  Check-in meeting with Executive Team direct report Hallie Rich, CCPL Communications & External Relations Director December 22  Meeting with Pamela Jankowski, CCPL Deputy Director of Public Services to discuss curb-side computer access December 23  Meeting with Michelle Francis, Executive Director, Ohio Library Council (OLC) and Library Metro Directors December 30  Meeting with Michelle Francis, Executive Director, Ohio Library Council (OLC) and Library Metro Directors January 5  Meeting with Monique Good, CCPL Human Resources Director and Izoduwa Ebose- Holt, CCPL’s new Assistant HR Director

23 January 6  Check-in meeting with Executive Team direct report Hallie Rich, CCPL Communications & External Relations Director  Meeting with Ogden Post Consulting Group, with Hallie Rich, CCPL Communications & External Relations Director  Phone call with CCPL Trustee Patricia Shlonsky January 7  Meeting with CCPL Executive Leadership Team, Scott Morgan, CCPL Deputy Director-Support Services, Pamela Jankowski, CCPL Deputy Director of Public Services, Hallie Rich, CCPL Communications & External Relations Director, Monique Good, CCPL Human Resources, and Bertha Arrington, CCPL Executive Division Manager  Facilitated CCPL Policy, Planning & External Relations Committee meeting January 8  Meeting to review VGS performance with Scott Morgan, CCPL Deputy Director- Support Services, Jeffrey Mori, CCPL Facilities Director, Monique Good, CCPL Human Resources Director  Phone call with CCPL Trustee Patricia Shlonsky  Check in meeting with Executive Team direct report Pamela Jankowski, CCPL Deputy Director of Public Services January 11  Meeting to discuss Digital Inclusion with Leon Wilson, Chief of Digital Innovation and Chief Information Officer, Cleveland Foundation, and CLE Library Partners & Cleveland Foundation January 12  Participated in Youth Opportunities Unlimited (Y.O.U.) Board of Directors Annual Organization Meeting  Special meeting with CCPL Executive Leadership Team, Scott Morgan, CCPL Deputy Director-Support Services, Pamela Jankowski, CCPL Deputy Director of Public Services, Hallie Rich, CCPL Communications & External Relations Director, Monique Good, CCPL Human Resources, and Bertha Arrington, CCPL Executive Division Manager  Meeting with CCPL Board President William Leonard, and Scott Morgan, CCPL Deputy Director-Support Services, Robert Dolan, CCPL Assistant Finance Director and Jeffrey Mori, CCPL Facilities Director January 13  Meeting with Janus Small, Consultant with Hallie Rich, CCPL Communications & External Relations Director  Meeting with Michelle Francis, Executive Director, Ohio Library Council (OLC) and Library Metro Directors  Participated in Ohio Library Council (OLC) meeting to discuss My Brother’s Keeper (MBK) program with Senator Sherrod Brown’s Office January 14  Weekly meeting with CCPL Executive Leadership Team Scott Morgan, CCPL Deputy Director-Support Services, Pamela Jankowski, CCPL Deputy Director of Public Services, Hallie Rich, CCPL Communications & External Relations Director, Monique Good, CCPL Human Resources, and Bertha Arrington, CCPL Executive Division Manager  Meeting with Curt Williams, Digital Innovation Fellow, Cleveland Foundation, Greater Cleveland Digital Equity Coalition – Neighborhoods Committee  Participated in meeting with Susan Benton, President and CEO, Urban Libraries Council and ULC Directors

24

January 15  Participated in Northeast Ohio Areawide Coordinating Agency (NOACA) Workshop to discuss electric vehicles (EV) and charging stations  Participated in Youth Opportunities Unlimited (Y.O.U.) City Club Forum  Facilitated CCPL Virtual Foundation Finance Committee meeting January 18-22  Vacation January 18  Meeting to discuss CCPL Bay Village Branch, with Domonic DeLuca, Vice President, General Manager, Donley’s, Greg Consolo, Regional Vice President, Donley’s, Brian Laubscher, Director Preconstruction, Donley’s, Daniel Gess, Senior Project Manager, Donley’s, James Shook, Principal, HBM Architects, and Stephanie Peters, Project Architect, HBM Architects, and Scott Morgan, CCPL Deputy Director-Support Services, and Jeffrey Mori, CCPL Facilities Director January 19  Participated in the New Visions Group Government Relations January 20  Meeting with Michelle Francis, Executive Director, Ohio Library Council (OLC) and Library Metro Directors  Participated in Metro Health Interview with the Harold H. Brittingham Memorial Library January 21  Meeting with CCPL Leadership Team, includes CCPL Executive Leadership Team, and Caroline Vicchiarelli, CCPL Branch Services Director – West, Enda Bracken, CCPL Branch Services Director - East, Daniel Barden, CCPL Technical Services Director, Jim Haprian, IT Director, and Jeffrey Mori, CCPL Facilities Director  Participated in meeting with Susan Benton, President and CEO, Urban Libraries Council and ULC Directors January 25  Participated in Youth Opportunities Unlimited (Y.O.U.) Community Collaboration Task Force Planning Meeting January 26  Meeting with Susan Donlan, Chief Communications Officer, KeyBank, and Hallie Rich, CCPL Communications & External Relations Director, and Bridget Hawes, CCPL Development Director  Facilitated CCPL Finance Committee meeting  Facilitated CCPL Records Commission meeting  Facilitated CCPL Board of Trustees meeting

Executive Director 25 VISITS DECEMBER 2020

Year to Date Customer Visits -5% 5,240,072 4,986,082

-20%

2,048,666

-59%

2018 2019 2020

Visits Year-over-Year Growth

Monthly Customer Visits 600,000

500,000

400,000

300,000

200,000

100,000

- July August September October November December

Last Year Current Year

Year-over-Year Growth Customer Visits 0% -5% -10% July August September October November December -15% -20% -25% -30% -35% -40% -45% -50% -55% -60% -65% -70% -75% -80% -85% -90% Current Year Previous Year 26 CIRCULATION DECEMBER 2020

Year to Date Total Circulation

Physical Renewals Digital

15,548,987 14,385,440

9,429,380

57% 56% 41%

2018 2019 2020

Circulation Monthly

1,500,000

1,200,000

900,000

600,000

300,000

- July August September October November December

Last Year Current Year

Digital Circulation Year to Date

16%

3,143,447 12%

2,693,840 2,705,586

0%

2018 2019 2020

Digital Circulation Year-over-Year Growth

Circulation Year- ove r- Year Growth 0% -5% July August September October November December -10% -15%

-20% -25% -30% -35% -40%

Current Year Previous Year 27 COMPUTER USE DECEMBER 2020

Public Access Computer Usage Year to Date 56,388,308 51,383,911

-9% -9%

20,835,267

59%

2018 2019 2020-59%

Computer Usage (in Minutes) Year-over-Year Growth

Computer Usage Monthly

6,000,000

5,000,000

4,000,000

3,000,000

2,000,000

1,000,000

- July August September October November December Total Session Length (in Minutes) Last Year Current Year

Public Computer versus WiFi Usage 12,000,000

8,000,000

4,000,000

- July August September October November December

Computer Usage (in Minutes) Wi-Fi Usage (in Minutes) 28 PROGRAMS DECEMBER 2020

Programs Offered Year to Date

14,949 14,127

3,808

2018 2019 2020

Youth Programs Adult Programs

Total Program Attendance Year to Date

334,385 329,326

95,071

2018 2019 2020

Youth Attendance Adult Attendance

Program Attendance Monthly 40,000 35,000 30,000 25,000 20,000 15,000 10,000 5,000 - July August September October November December

Last Year Current Year

Average Program Attendance

30.1

24.0 24.1 22.2 20.9 17.9

2018 2019 2020

Youth Adult 29

HUMAN RESOURCES DIVISION REPORT LIST NO. 2021‐01 January 2021

APPOINTMENTS

NAME POSITION GRADE SALARY HOURS COST REPLACES SALARY REASON HOURS EFFECTIVE WEEK CENTER WEEK DATE TSD Specialist ‐ Collection Booth ‐ New Hire Booth, Kaitlin U14 $27.50 40 705111 Melissa Barr $40.77 40 1/11/2021 Development Barr ‐ Retirement Chris ‐ New Hire Chris, Sylvia Branch Services Librarian U12 $23.05 40 STV111 Rebecca Price‐Donahue $23.63 40 1/4/2021 Price‐Donahue ‐ Hall, James Maintenance Technician U11 $20.06 40 607111 Hall ‐ New Hire 1/11/2021 Lenk ‐ New Hire Lenk, Richard Maintenance Technician U11 $20.06 40 607111 Ramon Galarza $21.49 40 1/4/2021 Galarza ‐ Promotion Morrison ‐ New Hire Morrison, Bennett Career Services Coach U11 $24.32 40 508111 Bernadette Robinson $25.05 40 12/14/2020 Robinson ‐ Sub Status 30

HUMAN RESOURCES DIVISION REPORT LIST NO. 2021‐01 January 2021

ABCDEFGHIJKLMN

1 CHANGES IN HOURS/SALARY/TRANSFERS COST COST GRADE GRADE HOURS HOURS SALARY SALARY HRS EFFECTIVE NAME POSITION CENTER CENTER REPLACES REASON OLD NEW OLD NEW OLD NEW WEEK DATE 2 OLD NEW

Baldwin, Rebecca Branch Services Librarian Supervisor NRY111 MYR111 U12 U13 40 40 $24.95 25.70 Acting assignment begins 12/14/2020

3 Branch Services Assistant II ORG111 ORG111 U11 U11 20 20 $20.66 $20.66 Obtained MLS ‐ BSL SUB Conway, Ryan Branch Services Librarian SUB 450114 450114 U10 U12 1 1 $20.66 $22.71 rate replaces the BSA SUB 1/10/2021 4 Branch Services Clerk SUB 450114 450114 U07 U07 1 1 $20.66 $20.66 rate Branch Services Clerk NRY111 NRY111 U07 U07 32 28 $17.38 $17.38 Krul, Katy Decreased hours 12/27/2020 5 Branch Services Assistant SUB 450114 450114 U10 U10 1 1 $18.68 $18.68 Pawuk, Michael Branch Services Librarian Supervisor BKL111 SEU111 U12 U13 40 40 $32.72 33.70 Acting assignment begins 12/14/2020 6 Ranallo ‐ Promotion Ranallo, Rebecca LLD Director 506112 503112 38 43 40 40 $43.78 $48.80 Pamela Jankowski 40 1/11/2021 7 Jankowski ‐ Promotion Sinnema, Amy Branch Services Assistant FPR111 FPR111 U10 U10 16 20 $18.87 $18.87 Increasing hours 1/10/2021 8 31

HUMAN RESOURCES DIVISION REPORT LIST NO. 2021‐01 January 2021

ANNIVERSARY PAY ADJUSTMENTS (Not Based on 2080 Hours) COST GRADE GRADE SALARY SALARY EFFECTIVE NAME POSITION HOURS CENTER OLD NEW OLD NEW DATE

Anderson, Edith Branch Services Clerk BKL111 U07 U07 40 $15.98 $16.14 1/27/2021

Ashforth, Jennifer NBU Page MDH113 OEP OSP 12 $8.80 $9.05 1/12/2021

Cilik, Peter NBU Page GFH113 OEP OSP 15 $8.80 $9.05 1/13/2021

Culver, Baladine Branch Services Assistant SLN111 U10 U10 32 $18.50 $18.68 1/6/2021

Eherman, Gina Print Equipment Operator 402111 U04 U04 40 $13.81 $13.95 1/13/2021

Gaffney, Emily Branch Services Assistant GFH111 U10 U10 40 $18.50 $18.68 1/27/2021

Markopoulos, Nickolas NBU Page SLN113 OEP OSP 15 $8.80 $9.05 1/15/2021

Masella, Megan Branch Services Clerk BRV111 U07 U07 24 $15.98 $16.14 1/13/2021

Nagy, Lydia Branch Services Clerk STV111 U07 U07 20 $15.98 $16.14 1/12/2021

Schmitt, Bradley Branch Services Clerk BCH111 U07 U07 20 $15.98 $16.14 1/27/2021 Branch Services Librarian Venditti, Gabriel BKL111 U13 U13 40 $24.74 $24.99 1/12/2021 Supervisor 32

HUMAN RESOURCES DIVISION REPORT LIST NO. 2021‐01 January 2021

SEPERATIONS EFFECTIVE NAME POSITION COST CENTER GRADE SALARY HRS WEEK DATE Boddy, Brijin Branch Manager SEU112 38 $41.83 40 12/19/2020 Adult Education Services Basic Butler, Tiffany 508111 U10 $20.02 40 11/30/2020 Literacy Instructor Coy, Theresa NBU Page GFH113 OEP $8.70 15 11/10/2020

Fickel, Sydney NBU Page SEU113 OEP $8.80 10 1/15/2021

Hess, Beth NBU Page STV113 OEP $8.70 15 12/4/2020

Kovatich, Lori NBU Page OLF113 OSP $8.95 15 11/25/2020

Monai, Allison NBU Page STV113 OSP $8.95 15 11/27/2020 Adult Education Services Basic Pruitt, Charity 508111 U14 $31.07 40 11/30/2020 Literacy Specialist Robinson, Bernadette Branch Services Assistant SUB 450114 U10 $18.14 1 12/14/2020

Sluzewski, Gary NBU Page STV113 OEP $8.70 15 11/9/2020

Spelman, Nancy NBU Page MDH113 OSP $8.95 12 11/12/2020

Szaniszlo, Jake NBU Page BRV113 OSP $8.95 11 12/5/2020

Todd, Deborah Branch Services Librarian SUB 450114 U12 $22.05 1 11/5/2020

Walker, Ronald Monitor‐Mentor MHR112 OSM $23.68 15 11/24/2020 33

HUMAN RESOURCES DIVISION REPORT LIST NO. 2021‐01 January 2021

RETIREMENTS LAST WORKING NAME POSITION COST CENTER GRADE SALARY HRS WEEK HIRE DATE DAY Cilenti, Jeanne Branch Manager NRY112 38 $47.96 40 12/14/1998 1/29/2021

Sawczak Jr., Michael Electronic Equipment Technician 611111 U11 $29.75 40 7/27/1992 1/29/2021

Sawczak, Mary LLD Clerk 504111 U04 $19.50 40 9/19/1994 1/29/2021

Turocy, Rita Branch Services Clerk STV111 U07 $21.83 24 7/27/1999 1/31/2021 34

HUMAN RESOURCES DIVISION REPORT LIST NO. 2021‐01 January 2021

CONFERENCE AND MEETING ATTENDANCE NAME DATE (S) AMOUNT MILEAGE MEETING Keefer, Lisa 1/14/2021 $50.00 $ ‐ The Future of Workplace Law: What Employers Can Expect/Kastner, Westman and Wilkins/Remote

Keefer, Lisa 1/14/2021 $25.00 $ ‐ Ohio PERRP Record Keeping/CareWorks/Remote

Schreiber, Mary 01/04 ‐ 01/08 $130.00 $ ‐ ALA Midwinter/ALA/Remote

$205.00 35 Financial Statement Analysis December 2020

This report includes the changes that were approved at the December Board Meeting to amend the estimated resources and appropriations. We increased both the budgets for revenue and expense by $3,970,413.11.

Revenues Our actual receipts for Property Taxes were approximately $170,000.00 short of our estimate. Our actual receipts for the Public Library Fund were approximately $4,290,000.00 more than our budget as revised in April for the expected shortfall due to COVID-19. Patron Fines and Fees collected in December was once again low. Since we are currently closed for services inside our buildings, we are not collecting any revenue for passport processing. Our revenue for Patron Fines and Fees was short by approximately $885,000.00. We also saw actual receipts short of budgets for Interest by approximately $162,000.00 and Sales of Supplies by approximately $65,000.00. Actual receipts for Refunds and Reimbursements were approximately $50,000.00 over our budget. We received two refunds from Worker’s Compensation that was not expected when the Board adopted the budget.

Expenses Several of the expense accounts were not fully spent. Much of that decrease in expenses was because of COVID-19. The Salaries and Benefits accounts had approximately $2,500,000.00 not spent. A large portion of this was the Shared Work Ohio program we used during the beginning of the pandemic. We also had unspent funds left in several other accounts within the expense budget. Based on those unspent funds, as well as the increase we had in expected revenues, our carryover funds are larger than what we have carried over in the past. The remainder of the expense accounts that had funds remaining are listed in the spreadsheet below, and the revenue accounts that had both increases and decreases that make up the carryover.

36

CUYAHOGA COUNTY PUBLIC LIBRARY Carryover Fiscal 2020 Carried Over to 2021 Expense Budget Revenue Budget Total Carryover Remaining Additional Transferred

Salaries and Benefits $2,564,000.00 Conference and Travel $95,000.00 Communications, Printing and Publicity $120,000.00 Utilities $375,000.00 Professional Services $495,000.00 Building Improvements $825,000.00 Furniture and Equipment $1,210,000.00 Contingency $160,000.00

Total Expenses $5,844,000.00

Public Library Fund (PLF) $4,290,000.00 Fines and Fees ($885,000.00) Interest ($162,000.00) Sale of Supplies ($65,000.00) Refunds and Reimbursements $50,000.00

Total Revenues $3,228,000.00

TOTAL CARRYOVER $9,072,000.00

Investments We had one purchase of an Agency Security for the month. A purchase from the Federal Home Loan Mortgage Company at a yield of 0.25% with a three-year maturity.

Transfers There were several transfers for the month to close out year end. There were two transfers into the General Fund from Regular Trust Funds to close out two funds that are no longer used, but still contained a balance. The first transfer was to move cash collected in the past for the sale of reusable bags in the amount of $245,828.11 and the second transfer was to move cash collected for wellness in the amount of $47,108.99.

The remainder of the transfers were from the General Fund into other funds as follows:

37

 Transfer of $1,298.00 to an Agency Fund for stale dated checks.

 Transfer of $10,833.33 to Special Revenue Fund – MyCom for a library match.

 Transfer of $13,457.80 to Special Revenue Fund – Special School Programming for a library match.

 Transfer of $53,287.50 to Special Revenue Fund – Adult Services Education – ASPIRE for a library match.

 Transfer of $1,320.50 to Special Revenue Fund – PNC for a library match.

 Transfer of $8,000,000.00 to Capital Fund.

The total of the carryover for the General Fund was $8,947,747.99. Of that carryover, $8,000,000.00 was transferred to the Capital Fund therefore, the amount carried over in the General Fund is $947,747.99.

38 CUYAHOGA COUNTY PUBLIC LIBRARY General Fund REVENUE Fiscal 2020 -December 100% of Year Acct. General Fund 2020 2019 Final 2020 MTD 2019 MTD 2020 YTD 2019 YTD 2020 % 2020 No. Line Item Description Revenue Revenue Received Received Received Received Received Balance Notes 1200 General Property Taxes $38,768,023.00 $38,834,660.02 $8,354.38 $189,845.78 $38,768,357.87 $38,834,660.02 100.0% $334.87 1250 Intergovernmental $26,136,686.00 $26,203,825.30 $1,908,322.16 $1,846,950.36 $26,136,686.84 $26,203,825.30 100.0% $0.84 Public Library Fund $21,595,431.00 $21,635,811.96 $1,908,322.16 $1,841,678.59 $21,595,432.22 $21,635,811.96 100.0% $1.22 Property Taxes $4,541,255.00 $4,568,013.34 $0.00 $5,271.77 $4,541,254.62 $4,568,013.34 100.0% ($0.38) 2200 Grants $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.00 2300 Local Government $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.00 3100 Patron Fines & Fees $450,000.00 $1,337,524.75 $3,497.00 $86,341.00 $444,981.45 $1,337,524.75 98.9% ($5,018.55) Fines and Fees Income $121,250.00 $297,425.03 $3,372.00 $29,398.50 $116,103.95 $297,425.03 95.8% ($5,146.05) Passport Fee $251,620.00 $769,755.00 $0.00 $41,125.00 $251,620.00 $769,755.00 100.0% $0.00 Passport Photo Fee $73,195.00 $250,075.97 $0.00 $14,280.00 $73,195.00 $250,075.97 100.0% $0.00 Meeting Room Rental Fees $3,935.00 $20,268.75 $125.00 $1,537.50 $4,062.50 $20,268.75 103.2% $127.50 4000 Interest $38,000.00 $221,839.08 $175.88 $7,847.13 $37,660.77 $221,839.08 99.1% ($339.23) 5500 Services Provided Other Entities $2,600.00 $4,127.82 $519.82 $38.00 $3,059.91 $4,127.82 117.7% $459.91 6100 Restricted Gifts $45,000.00 $21,031.24 ($400.00) $88.36 $44,469.91 $21,031.24 0.0% ($530.09) 6500 Unrestricted Gifts $5,000.00 $25,497.63 $200.00 $83.00 $5,139.58 $25,497.63 102.8% $139.58 8100 Sale of Property $18,800.00 $14,961.77 $0.00 $0.00 $18,817.03 $14,961.77 100.1% $17.03 8200 Sale of Resale Supplies $55,000.00 $122,844.51 $15.30 $9,732.43 $54,422.72 $122,844.51 99.0% ($577.28) 8300 Rental of Real Property $15,400.00 $23,106.00 $3,851.00 $0.00 $19,255.00 $23,106.00 0.0% $3,855.00 8700 Refunds and Reimbursements $338,000.00 $286,268.30 $302,328.42 $578.31 $640,328.46 $286,268.30 189.4% $302,328.46 8900 Miscellaneous $8,200.00 $12,942.53 $118.00 $0.00 $8,265.36 $12,942.53 100.8% $65.36 9800 Advances In $49,565.12 $25,084.06 $0.00 $25,084.06 $49,565.70 $25,084.06 100.0% $0.58 9900 Transfers In $408,392.00 $30,406.56 $292,937.00 $0.00 $408,392.80 $30,406.56 0.0% $0.80 Carryover $3,217,447.21 $1,851,996.98 $0.00 $0.00 $3,217,447.21 $1,851,996.98 100.0% $0.00

TOTAL -- General Fund $69,556,113.33 $69,016,116.55 $2,519,918.96 $2,166,588.43 $69,856,850.61 $69,016,116.55 100.4% $300,737.28

TOTAL -- Capital Fund - 402 $4,759,000.00 $430,421.09 $8,065,644.43 $111,808.15 $8,285,204.98 $430,421.09 174.1% $3,526,204.98 TOTAL -- Note Retirement Fund - 301 $4,590,057.00 $4,665,506.00 $0.00 $0.00 $4,590,057.00 $4,665,506.00 100.0% $0.00 TOTAL -- Trust Fund (Regular) - 701 $20,000.00 $133,698.48 $1,935.00 $34,152.48 $54,827.76 $133,698.48 274.1% $34,827.76 TOTAL -- Trust Fund (Special) - 702 $10,000.00 $162,018.94 $301,082.54 $63,075.66 $312,118.22 $162,018.94 3121.2% $302,118.22 TOTAL -- Endowment Fund - 801 $1,000.00 $1,854.96 $2.16 $126.82 $135.93 $1,854.96 13.6% ($864.07) TOTAL -- Agency Fund (FSA) - 901 $80,000.00 $103,019.05 $8,303.66 $8,167.86 $101,194.09 $103,019.05 126.5% $21,194.09 TOTAL -- Project Build - 223 $18,850.76 $10,000.00 $0.00 $8,850.76 $18,850.76 $10,000.00 100.0% $0.00 TOTAL -- Entrepreneruships Adult & Youth - 232 $0.00 $1,625.00 $0.00 $1,625.00 $0.00 $1,625.00 0.0% $0.00 TOTAL -- Cleve Found Encore Initiative - 236 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.00 TOTAL -- My Com Neighborhood - 242 $260,000.00 $200,299.84 $43,333.33 $100,299.84 $194,999.97 $200,299.84 75.0% ($65,000.03) TOTAL -- Memory Lab Grant - 243 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.00 TOTAL -- WVH Garden Grant - 244 $1,500.00 $2,000.00 $0.00 $0.00 $1,500.00 $2,000.00 100.0% $0.00 TOTAL -- Adult Education Services - 247 $2,206,303.02 $1,463,527.21 $491,588.57 $384,959.12 $1,500,665.71 $1,463,527.21 68.0% ($705,637.31) TOTAL -- Project Learn - 248 $538,496.50 $315,264.82 $116,886.39 $75,796.50 $260,118.80 $315,264.82 48.3% ($278,377.70) TOTAL -- Baby Club - 249 $16,536.00 $27,281.03 $0.00 $27,281.03 $16,536.00 $27,281.03 100.0% $0.00 TOTAL -- IPAD Lab - 253 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.00 TOTAL -- Food & Culinary Literacy Program $1,500.00 $28,000.00 $0.00 $0.00 $1,500.00 $28,000.00 100.0% $0.00 TOTAL -- Hotspot Lending Program $57,500.00 $56,561.96 $40,000.00 $6,561.96 $67,500.00 $56,561.96 117.4% $10,000.00 TOTAL -- TCF Fellow - 259 $25,000.00 $25,000.00 $0.00 $0.00 $25,000.00 $25,000.00 100.0% $0.00 TOTAL -- Poetry Out Loud - 261 $5,000.00 $5,000.00 $5,000.00 $0.00 $5,000.00 $5,000.00 0.0% $0.00 TOTAL -- DEA Exhibit - 262 $158,339.12 $34,152.98 $0.00 $34,152.98 $74,740.08 $34,152.98 47.2% ($83,599.04) TOTAL --COVID Cares Act - 263 $675,250.00 $0.00 $29.89 $0.00 $675,223.55 $0.00 100.0% ($26.45) TOTAL --COVID Cares Mini Grant- 264 $3,000.00 $0.00 $0.00 $0.00 $3,000.00 $0.00 100.0% $0.00 TOTAL -- Homework Centers - 270 $303,960.00 $268,074.27 $10,000.00 $35,000.00 $191,188.31 $268,074.27 62.9% ($112,771.69) TOTAL -- Summer Camps - 280 $33,215.00 $126,909.39 $0.00 $5,000.00 $0.00 $126,909.39 0.0% ($33,215.00) TOTAL -- Kindergarten & Baby Kits - 290 $0.00 $20,000.00 $0.00 $0.00 $0.00 $20,000.00 0.0% $0.00 TOTAL -- Special School Program. - 293 $293,881.88 $232,404.13 $41,911.37 $43,019.89 $200,477.01 $232,404.13 68.2% ($93,404.87)

GRAND TOTAL -- All Funds $83,614,502.61 $77,328,735.70 $11,645,636.30 $3,106,466.48 $86,436,688.78 $77,328,735.70 103.4% $2,822,186.17 39

CUYAHOGA COUNTY PUBLIC LIBRARY BUDGET EXPENDITURE STATUS Fiscal 2020 -December 100% of Year Acct. General Fund 2020 2019 C/O 2019 Final 2020 MTD 2019 MTD 2020 YTD 2019 YTD 2020 Enc + 2020 2020 % 2020 No. Line Item Description Appropriation Encumbrance Expended Expended Expended Expended Expended PY Enc Exp+Enc Exp+Enc Balance 1000s SALARIES & BENEFITS 50.7% 1110 Salaries $24,416,603.00 $0.00 $28,081,804.25 $2,053,925.24 $2,178,460.40 $24,416,071.94 $28,081,804.25 $0.00 $24,416,071.94 100.0% $531.06 1400 Retirement Benefits-Employer $3,390,605.00 $0.00 $4,060,525.39 $288,338.07 $443,223.39 $3,390,461.60 $4,060,525.39 $0.00 $3,390,461.60 100.0% $143.40 1600 Insurance Benefits-Employer $7,398,160.00 $0.00 $5,930,240.61 $399,426.55 $459,870.51 $7,397,996.72 $5,930,240.61 $0.00 $7,397,996.72 100.0% $163.28 1900 Other Employee Benefits $53,581.00 $0.00 $57,636.39 $22,198.04 $21,825.82 $53,473.76 $57,636.39 $0.00 $53,473.76 99.8% $107.24 SUBTOTAL -- SALARIES & BENEFITS $35,258,949.00 $0.00 $38,130,206.64 $2,763,887.90 $3,103,380.12 $35,258,004.02 $38,130,206.64 $0.00 $35,258,004.02 100.0% $944.98

2000s SUPPLIES 1.5% 2100 General Administrative Supplies $682,228.00 $14,596.47 $556,267.39 $36,182.55 $28,479.91 $448,630.11 $556,267.39 $247,959.49 $696,589.60 100.0% $234.87 2200 Property Maintenance & Repair Supplies $306,900.00 $750.00 $311,642.78 $42,688.07 $38,371.66 $304,752.71 $311,642.78 $2,880.00 $307,632.71 100.0% $17.29 2300 Motor Equipment Fuel & Supplies $51,645.00 $0.00 $73,727.23 $7,772.68 $5,428.50 $51,638.28 $73,727.23 $0.00 $51,638.28 100.0% $6.72 2500 Supplies for Resale $25,080.00 $0.00 $180,330.08 $0.00 $0.00 $25,077.65 $180,330.08 $0.00 $25,077.65 100.0% $2.35 SUBTOTAL -- SUPPLIES $1,065,853.00 $15,346.47 $1,121,967.48 $86,643.30 $72,280.07 $830,098.75 $1,121,967.48 $250,839.49 $1,080,938.24 100.0% $261.23

3000s PURCHASED & CONTRACTED SERVICES 14.8% 3100 Travel & Meeting Expenses $66,842.00 $0.00 $162,063.76 $6,041.54 $21,310.37 $66,701.03 $162,063.76 $0.00 $66,701.03 99.8% $140.97 3200 Communications-Printing & Publications $975,820.00 $0.00 $832,453.76 $115,472.52 $96,093.15 $975,184.75 $832,453.76 $500.00 $975,684.75 100.0% $135.25 3300 Property Maintenance & Repair Service $3,837,497.00 $103,330.94 $2,785,762.81 $361,662.59 $290,361.67 $2,675,116.64 $2,785,762.81 $1,265,678.09 $3,940,794.73 100.0% $33.21 3400 Insurance $287,790.00 $0.00 $268,874.15 $0.00 $756.00 $287,789.34 $268,874.15 $0.00 $287,789.34 100.0% $0.66 3500 Rents and Leases $715,630.00 $37,905.00 $814,174.29 $29,691.48 $58,587.44 $672,856.92 $814,174.29 $80,665.00 $753,521.92 100.0% $13.08 3600 Utilities $1,343,035.00 $0.00 $1,505,812.90 $78,594.99 $85,992.88 $1,342,817.46 $1,505,812.90 $0.00 $1,342,817.46 100.0% $217.54 3700 Professional Services $1,367,140.00 $85,630.24 $1,852,696.76 $76,684.04 $100,411.77 $1,417,205.12 $1,852,696.76 $35,506.25 $1,452,711.37 100.0% $58.87 3900 Other Contracted Services $1,693,965.00 $13,483.00 $1,515,119.56 $121,920.59 $63,919.42 $1,682,608.71 $1,515,119.56 $24,791.48 $1,707,400.19 100.0% $47.81 SUBTOTAL -- CONTRACTED SERVICES $10,287,719.00 $240,349.18 $9,736,957.99 $790,067.75 $717,432.70 $9,120,279.97 $9,736,957.99 $1,407,140.82 $10,527,420.79 100.0% $647.39

4000s LIBRARY MATERIALS & INFORMATION 12.0% 4100 Books & Pamphlets $5,822,453.32 $311,524.35 $5,367,536.86 $280,964.25 $189,685.32 $5,873,030.18 $5,367,536.86 $254,394.57 $6,127,424.75 99.9% $6,552.92 4200 Periodicals $175,397.76 $10.00 $193,819.08 $164,686.04 $11,300.37 $175,397.76 $193,819.08 $10.00 $175,407.76 100.0% $0.00 4300 Audiovisual Material $1,055,614.76 $285,818.87 $2,108,251.20 $26,593.54 $164,237.87 $1,140,627.05 $2,108,251.20 $200,806.58 $1,341,433.63 100.0% $0.00 4500 Computer Services & Information $1,300,500.83 $0.00 $1,138,399.05 $36,587.18 $163,843.06 $1,293,056.84 $1,138,399.05 $7,443.99 $1,300,500.83 100.0% $0.00 4700 Library Material Repair & Restoration $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.00 4900 Library Materials-Other $10,033.33 $1,311.15 $13,545.44 $2,015.19 $1,531.15 $10,204.78 $13,545.44 $1,139.70 $11,344.48 100.0% $0.00 SUBTOTAL -- LIBRARY MATERIALS $8,364,000.00 $598,664.37 $8,821,551.63 $510,846.20 $530,597.77 $8,492,316.61 $8,821,551.63 $463,794.84 $8,956,111.45 99.9% $6,552.92

5000s CAPITAL OUTLAY 1.2% 5100 Purchase of Land $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $0.00 5400 Building Improvements $14,255.00 $1,469,935.08 $622,011.89 $0.00 $180,874.92 $1,484,187.76 $622,011.89 $0.00 $1,484,187.76 100.0% $2.32 5500 Furniture & Equipment $554,545.00 $292,236.59 $389,351.83 $143,322.28 $50,013.86 $543,386.23 $389,351.83 $303,375.61 $846,761.84 100.0% $19.75 5700 Motor Vehicles $283,710.00 $0.00 $83,906.50 $81,592.00 $0.00 $81,592.00 $83,906.50 $202,118.00 $283,710.00 0.0% $0.00 SUBTOTAL -- CAPITAL OUTLAY $852,510.00 $1,762,171.67 $1,095,270.22 $224,914.28 $230,888.78 $2,109,165.99 $1,095,270.22 $505,493.61 $2,614,659.60 100.0% $22.07

7000s OTHER OBJECTS 0.1% 7100 Dues and Memberships $39,290.00 $0.00 $46,748.74 $1,693.00 $1,323.00 $39,285.00 $46,748.74 $0.00 $39,285.00 100.0% $5.00 7200 Taxes and Assessments $18,150.00 $0.00 $36,847.10 $63.27 $1,226.55 $18,131.59 $36,847.10 $0.00 $18,131.59 99.9% $18.41 7500 Refunds and Reimbursements $5,450.00 $0.00 $4,564.57 $21.65 $1,719.68 $5,442.18 $4,564.57 $0.00 $5,442.18 99.9% $7.82 7900 Other Miscellaneous Expenses $1,305.00 $0.00 $2,535.71 $0.00 $0.00 $1,300.17 $2,535.71 $0.00 $1,300.17 99.6% $4.83 SUBTOTAL -- OTHER OBJECTS $64,195.00 $0.00 $90,696.12 $1,777.92 $4,269.23 $64,158.94 $90,696.12 $0.00 $64,158.94 99.9% $36.06

8000s CONTINGENCY 0.2% 8999 Contingency $160,700.22 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $160,700.22 SUBTOTAL -- CONTINGENCY $160,700.22 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $160,700.22

9000s TRANSFERS OUT 19.4% 9899 Advances to Other Funds $0.00 $0.00 $49,565.70 $0.00 $49,565.70 $0.00 $49,565.70 $0.00 $0.00 0.0% $0.00 9999 Transfers to Other Funds $13,502,187.11 $0.00 $5,184,830.15 $8,080,197.13 $208,044.93 $13,024,341.27 $5,184,830.15 $0.00 $13,024,341.27 96.5% $477,845.84 SUBTOTAL -- TRANSFERS OUT $13,502,187.11 $0.00 $5,234,395.85 $8,080,197.13 $257,610.63 $13,024,341.27 $5,234,395.85 $0.00 $13,024,341.27 96.5% $477,845.84

GRAND TOTAL -- General Fund $69,556,113.33 $2,616,531.69 $64,231,045.93 $12,458,334.48 $4,916,459.30 $68,898,365.55 $64,231,045.93 $2,627,268.76 $71,525,634.31 99.1% $647,010.71 40

CUYAHOGA COUNTY PUBLIC LIBRARY BUDGET EXPENDITURE STATUS Fiscal 2020 -December 100% of Year

2020 2019 C/O 2019 Final 2020 MTD 2019 MTD 2020 YTD 2019 YTD 2020 ENC + 2020 2020 % FUND Line Item Description Appropriation Encumbrance Expended Expended Expended Expended Expended PY Enc Exp+Enc Exp+Enc 2020 Balance 223 TOTAL -- Project Build $18,850.76 $0.00 $10,000.00 $3,542.82 $9,568.15 $12,867.33 $10,000.00 $0.00 $12,867.33 68.3% $5,983.43 232 TOTAL -- Entrepreneurships Adult & Youth $35,923.09 $0.00 $29,167.17 $0.00 $8,313.00 $32,041.00 $29,167.17 $0.00 $32,041.00 89.2% $3,882.09 236 TOTAL -- Cleveland Foundation Encore Initiative $0.00 $0.00 $17,199.21 $0.00 $0.00 $0.00 $17,199.21 $0.00 $0.00 0.0% $0.00 242 TOTAL -- MyCom Neighborhood $330,200.56 $0.00 $151,324.94 $22,655.25 $14,898.24 $249,619.40 $151,324.94 $0.00 $249,619.40 75.6% $80,581.16 243 TOTAL -- Memory Lab $600.00 $0.00 $7,868.18 $0.00 $0.00 $600.00 $7,868.18 $0.00 $600.00 100.0% $0.00 244 TOTAL -- WVH Garden Grant $1,879.24 $0.00 $2,661.85 $0.00 $36.73 $1,459.48 $2,661.85 $0.00 $1,459.48 77.7% $419.76 247 TOTAL -- Adult Education Services $2,208,069.71 $0.00 $1,498,844.19 $133,651.58 $164,431.26 $1,495,716.10 $1,498,844.19 $0.00 $1,495,716.10 67.7% $712,353.61 248 TOTAL -- Project Learn $613,475.80 $0.00 $435,146.92 $51,335.81 $35,603.80 $335,098.10 $435,146.92 $0.00 $335,098.10 54.6% $278,377.70 249 TOTAL -- Baby Club $36,215.29 $0.00 $45,090.15 $1,568.01 $2,955.27 $35,388.14 $45,090.15 $0.00 $35,388.14 97.7% $827.15 253 TOTAL -- IPAD Lab $1,638.36 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.0% $1,638.36 256 TOTAL -- Food & Culinary Literacy Programs $34,840.40 $0.00 $37,259.60 ($6.99) $1,114.68 $1,774.97 $37,259.60 $0.00 $1,774.97 5.1% $33,065.43 257 TOTAL -- Hotspot Lending Program $57,500.00 $0.00 $56,561.96 $0.00 $19,649.97 $31,580.00 $56,561.96 $0.00 $31,580.00 54.9% $25,920.00 259 TOTAL -- TCF Fellow $38,188.57 $0.00 $11,811.43 $0.00 $3,108.28 $38,188.57 $11,811.43 $0.00 $38,188.57 100.0% $0.00 261 TOTAL -- Poetry Out Loud $6,000.00 $0.00 $4,000.00 $2,700.00 $1,000.00 $3,700.00 $4,000.00 $0.00 $3,700.00 61.7% $2,300.00 262 TOTAL -- DEA Exhibit $158,339.12 $0.00 $34,152.98 $0.00 $34,152.98 $74,740.08 $34,152.98 $0.00 $74,740.08 0.0% $83,599.04 263 TOTAL -- COVID Cares Act $675,250.00 $0.00 $0.00 $360,452.49 $0.00 $675,223.55 $0.00 $0.00 $675,223.55 100.0% $26.45 264 TOTAL -- COVID Cares Mini Grant $3,000.00 $0.00 $0.00 $0.00 $0.00 $3,000.00 $0.00 $0.00 $3,000.00 100.0% $0.00 270 TOTAL -- Homework Centers $326,833.67 $0.00 $285,084.97 $9,842.29 $37,978.28 $203,575.41 $285,084.97 $0.00 $203,575.41 62.3% $123,258.26 280 TOTAL -- Summer Camps $38,215.00 $0.00 $126,909.39 $0.00 $0.00 $5,000.00 $126,909.39 $0.00 $5,000.00 13.1% $33,215.00 290 TOTAL -- Kindergarten & Baby Kits $3,129.15 $0.00 $30,370.85 $1,117.40 $0.00 $3,129.15 $30,370.85 $0.00 $3,129.15 100.0% $0.00 293 TOTAL -- Special School Programming $299,876.42 $0.00 $226,409.59 $30,420.15 $41,114.51 $188,519.47 $226,409.59 $0.00 $188,519.47 62.9% $111,356.95 301 TOTAL -- Note Retirement Fund $4,590,057.00 $0.00 $4,665,506.26 $0.00 $0.00 $4,590,056.26 $4,665,506.26 $0.00 $4,590,056.26 100.0% $0.74 402 TOTAL -- Capital Fund $8,000,000.00 $757,159.69 $692,540.88 $185,633.65 $2,136.89 $1,132,919.58 $692,540.88 $1,340,000.99 $2,472,920.57 28.2% $6,284,239.12 701 TOTAL -- Trust Fund (Regular) $491,937.00 $1,901.90 $73,606.54 $355,609.95 $11,203.57 $377,817.92 $73,606.54 $3,362.39 $381,180.31 77.2% $112,658.59 702 TOTAL -- Trust Fund (Special) $150,990.00 $24.00 $94,149.82 $102,952.60 $2,678.52 $116,105.74 $94,149.82 $148.22 $116,253.96 77.0% $34,760.04 801 TOTAL -- Endowment Fund $2,500.00 $0.00 $61,875.16 $0.00 $61,875.16 $0.00 $61,875.16 $0.00 $0.00 0.0% $2,500.00 901 TOTAL -- Agency Fund (FSA) $110,000.00 $0.00 $102,779.33 $13,432.23 $4,353.82 $103,046.60 $102,779.33 $0.00 $103,046.60 93.7% $6,953.40

GRAND TOTAL -- All Funds $18,233,509.14 $759,085.59 $8,700,321.37 $1,274,907.24 $456,173.11 $9,711,166.85 $8,700,321.37 $1,343,511.60 $11,054,678.45 58.2% $7,937,916.28 41

CUYAHOGA COUNTY PUBLIC LIBRARY Capital Fund Balances Fiscal 2020 -December Project 2020 Expenditures Encumbered Project STATUS FUND CC Budget Expenditures To Date (1) & Unpaid (2) Balance (3) Capital Fund - 402 Bay 004 $9,243,360.00 $48,753.84 $776,131.15 $734,164.44 $7,733,064.41 Richmond 070 $1,320,000.00 $973,976.84 $1,026,070.34 $290,778.55 $3,151.11 Total Capital Fund - 402 $10,563,360.00 $1,022,730.68 $1,802,201.49 $1,024,942.99 $7,736,215.52 42

CUYAHOGA COUNTY PUBLIC LIBRARY All Funds Cash Balance Fiscal 2020 -- December Beginning Receipts Expenditures Cash Fund Cash Balance To Date To Date Balance General Fund $5,833,978.90 $66,639,403.40 $68,898,365.55 $3,575,016.75 Debt Service $418.44 $4,590,057.00 $4,590,056.26 $419.18 Capital Fund - 402 $14,863,004.06 $8,285,204.98 $1,132,919.58 $22,015,289.46 Trust Fund - Regular $832,150.57 $54,827.76 $377,817.92 $509,160.41 Trust Fund - Special $718,935.64 $312,118.22 $116,105.74 $914,948.12 Endowment Fund $19,119.42 $135.93 $0.00 $19,255.35 Agency Fund $50,029.92 $101,194.09 $103,046.60 $48,177.41 Project Build $0.00 $18,850.76 $12,867.33 $5,983.43 Keybank FNDTH College Prep/Entrepreneurship $35,923.09 $0.00 $32,041.00 $3,882.09 Cleveland Foundation Encore Initiative $0.00 $0.00 $0.00 $0.00 MyCom Neighborhood $70,200.56 $194,999.97 $249,619.40 $15,581.13 Memory Lab Grant $600.00 $0.00 $600.00 $0.00 WVH Garden Grant $379.24 $1,500.00 $1,459.48 $419.76 Adult Education Services (AES) $1,766.69 $1,500,665.71 $1,495,716.10 $6,716.30 Project Learn $74,979.30 $260,118.80 $335,098.10 $0.00 Baby Club $19,679.29 $16,536.00 $35,388.14 $827.15 IPAD Lab $1,638.36 $0.00 $0.00 $1,638.36 Food & Culinary Literacy Programs $33,340.40 $1,500.00 $1,774.97 $33,065.43 Hotspot Lending Program $0.00 $67,500.00 $31,580.00 $35,920.00 TCF Fellow $13,188.57 $25,000.00 $38,188.57 $0.00 Poetry Out Loud $1,000.00 $5,000.00 $3,700.00 $2,300.00 DEA Exhibit $0.00 $74,740.08 $74,740.08 $0.00 COVID Cares Act $0.00 $675,223.55 $675,223.55 $0.00 COVID Cares Mini Grant $0.00 $3,000.00 $3,000.00 $0.00 Homework Centers $22,873.67 $191,188.31 $203,575.41 $10,486.57 Summer Camps $5,000.00 $0.00 $5,000.00 ($0.00) Kindergarten and Baby Kits $3,129.15 $0.00 $3,129.15 $0.00 Special School Programming $5,994.54 $200,477.01 $188,519.47 $17,952.08

SUBTOTAL $22,607,329.81 $83,219,241.57 $78,609,532.40 $27,217,038.98 43

CUYAHOGA COUNTY PUBLIC LIBRARY Investments Approval Fiscal 2020 - December Institution Purchase Purchase Maturity Description of Deposit Par Value/Qty. Yield Date Date % of Assets

Money Market Funds Sweep Account Key Bank $12,190,018.95 0.01% n/a n/a 44.04% Money Market Fund Northwest Bank $100.00 0.00% n/a n/a 0.00% Money Market Fund US Bank $11,404.85 0.03% n/a n/a 0.04% Money Market Fund Fifth Third $2,376.22 0.01% n/a n/a 0.01%

Star Ohio Accounts Star Ohio Accounts Star Ohio $4,508,204.13 0.12% n/a n/a 16.29%

US Treasury

Commercial Paper Toyota Motor Credit Citibank $200,000.00 0.42% June 8, 2020 March 5, 2021 0.72% Mufg Bk Ltd Ny Mufg Union Bk $350,000.00 0.43% June 9, 2020 March 5, 2021 1.26% Natixis Ny Dbtc Americas $320,000.00 0.38% June 12, 2020 March 9, 2021 1.16% Royal Bank of Canada Rbc Capital Markets LLC $150,000.00 0.33% June 17, 2020 March 12, 2021 0.54% Toyota Motor Credit Citibank $150,000.00 0.37% June 26, 2020 March 23, 2021 0.54% Lymh Moet Hennessy Louis BofA Securities, Inc. $470,000.00 0.40% June 26, 2020 January 11, 2021 1.70% TD Securities Toronto Dominion Ban $450,000.00 0.28% July 13, 2020 April 9, 2021 1.63% Bnp Paribas Ny Bnp Paribas $450,000.00 0.32% July 15, 2020 March 15, 2021 1.63% Mufg Bk Ltd Ny Mufg Union Bk $140,000.00 0.32% July 30, 2020 April 23, 2021 0.51% Royal Bank of Canada Rbc Capital Markets LLC $300,000.00 0.21% September 28, 2020 June 22, 2021 1.08% Natixis Ny Dbtc Americas $150,000.00 0.23% September 28, 2020 June 25, 2021 0.54% Toyota Motor Credit Citibank $140,000.00 0.26% October 13, 2020 July 9, 2021 0.51% Exxon Mobil Corp Exxon Mobil Corp $300,000.00 0.23% October 23, 2020 June 23, 2021 1.08% JP Morgan Securities LLC JP Morgan Securities LLC $415,000.00 0.26% November 17, 2020 August 13, 2021 1.50%

Certificate of Deposit Certificate of Deposit Multi-Bank Securities Inc $249,000.00 2.65% May 22, 2019 May 15, 2023 0.90% Certificate of Deposit Multi-Bank Securities Inc $246,000.00 2.55% May 22, 2019 May 16, 2022 0.89% Certificate of Deposit Multi-Bank Securities Inc $246,000.00 2.50% May 30, 2019 May 28, 2021 0.89% Certificate of Deposit Multi-Bank Securities Inc/Ally Bk Midvale $246,000.00 2.50% June 10, 2019 June 6, 2022 0.89% Certificate of Deposit Valley National Bank $247,000.00 1.15% April 16, 2020 April 16, 2021 0.89% Certificate of Deposit Truist Bank $247,000.00 1.15% April 21, 2020 April 20, 2021 0.89% Certificate of Deposit State Bank of India, New York Branch $247,000.00 1.20% April 21, 2020 April 21, 2021 0.89% Certificate of Deposit Bank of China, New York Branch $73,000.00 1.15% April 22, 2020 April 22, 2021 0.26% Certificate of Deposit Bankwell Bk New $249,000.00 0.49% July 6, 2020 July 6, 2023 0.90% Certificate of Deposit Beal Bank USA $249,000.00 0.01% September 23, 2020 March 24, 2021 0.90%

Agency Securities Federal Farm Credit Bank Morgan Stanley & Co LLC $300,000.00 1.00% March 24, 2020 March 24, 2023 1.08% Federal Farm Credit Bank Morgan Stanley & Co LLC $250,000.00 0.16% May 18, 2020 May 18, 2022 0.90% Federal Farm Credit Bank Wells Fargo Securities, LLC $300,000.00 0.16% May 21, 2020 May 18, 2022 1.08% Federal Home Loan Mortgage Company Intl Fcstone Financial Inc $490,000.00 0.50% May 28, 2020 November 28, 2023 1.77% Federal National Mortgage Assoc BofA Securities Inc/FXD Inc $350,000.00 0.25% May 28, 2020 May 22, 2023 1.26% Federal Home Loan Mortgage Company Intl Fcstone Financial Inc $500,000.00 0.35% June 15, 2020 June 15, 2022 1.81% Federal Farm Credit Bank Mellon Bank/MellonFinancial $500,000.00 0.26% June 25, 2020 June 22, 2022 1.81% Federal Home Loan Mortgage Company Td Securities $500,000.00 0.25% June 26, 2020 June 26, 2023 1.81% Federal Home Loan Mortgage Company Keybanc Capital Markets, Inc. $305,000.00 0.57% September 30, 2020 September 24, 2025 1.10% Federal Home Loan Mortgage Company Wells Fargo Securities, LLC $300,000.00 0.27% October 8, 2020 August 24, 2023 1.08% Federal Farm Credit Bank Intl Fcstone Financial Inc $250,000.00 0.50% October 29, 2020 January 27, 2025 0.90% Federa Farm Credit Bank JP Morgan Securities LLC $250,000.00 0.40% November 19, 2020 May 16, 2024 0.90% Federal Home Loan Mortgage Company Multi-Bank Securities Inc. $390,000.00 0.25% December 4, 2020 December 4, 2023 1.41%

TOTAL PORTFOLIO $27,681,104.15 100.00% 44

CUYAHOGA COUNTY PUBLIC LIBRARY Purchase Approval List January 26, 2021

Item Quantity Description Supplier Unit Cost Total Amount ENCUMBRANCE INCREASES 1 Zoom Video conferencing software, 1 year

SUMMARY: Necessary to increase Blanket PO from $15,000 to $41,256 due to an increase of subscription products for video conferencing & webinar access. Zoom Video As requested by the Information Technologies Division. Communications Inc $26,256.00

2 Ghost Solutions Suite software renewal

SUMMARY: Necessary to increase Blanket PO from $18,385 to $19,210 due to a price increase in the new year. As requested by the Information Technologies Division. CDWG $825.00

3 Asbestos abatement

SUMMARY: Necessary to increase order from $14,800 to $19,000 for additional work needed to remove hazardous material at Bayway Youth Cabin. AAA American As requested by the Operations-Facilities Division. Abatement & Asbestos $4,200.00

NEW PURCHASES 4 Acrylic barriers between computer stations

SUMMARY: Necessary for patron PPE in branches, final phase installation. As requested by the Operations-Facilities Division. Downing Exhibits $26,345.00

5 Parking lot snow removal & ice prevention

SUMMARY: Necessary for additional snow removal system wide, as needed. As requested by the Operations-Facilities Division. Davey Tree $25,000.00 45

Cuyahoga County Public Library Gift Report / December 1‐31, 2020

Gift Amount Donor Recipient Purpose $ 36,000.00 FirstEnergy Foundation CCPL Hotspot Circulation $ 1,000.00 Nancy M. Fischer Chagrin Falls Branch Trust Fund December Programming & Supplies $ 230.03 Friends of the Bay Village Branch Bay Village Branch Trust Fund December Programming & Supplies $ 251.54 Friends of the Brecksville Branch Brecksville Branch Trust Fund December Programming & Supplies $ 33.99 Friends of the Brook Park Branch Brook Park Branch Trust Fund December Programming & Supplies $ 376.84 Friends of the Brooklyn Branch Brooklyn Branch Trust Fund December Programming & Supplies $ 66.75 Friends of the Chagrin Falls Branch Chagrin Falls Branch Trust Fund December Programming & Supplies $ 650.40 Friends of the Garfield Heights Branch Garfield Heights Branch Trust Fund December Programming & Supplies $ 93.66 Friends of the Middleburg Heights Branch Middleburg Heights Branch Trust Fund December Programming & Supplies $ 778.43 Friends of the North Olmsted Branch North Olmsted Branch Trust Fund December Programming & Supplies $ 92.59 Friends of the North Royalton Branch North Royalton Branch Trust Fund December Programming & Supplies $ 131.15 Friends of the Olmsted Falls Branch Olmsted Falls Branch Trust Fund December Programming & Supplies $ 326.48 Friends of the Orange Branch Orange Branch Trust Fund December Programming & Supplies $ 209.52 Friends of the Parma Heights Branch Parma Heights Branch Trust Fund General Library Support $ 1,745.00 Friends of the Solon Branch Solon Branch Trust Fund General Library Support $ 15.00 Rose Innenberg Beachwood Branch Trust Fund General Library Support $ 300.00 Claude E. Kennard CCPL Innovation Centers $ 300.00 Claude E. Kennard CCPL 123 READ $ 300,000.00 Carolyne R. Maschuk Brecksville Branch Trust Fund General Library Support $ 5,000.00 Ohio Arts Council CCPL Poetry Out Loud $ 1,000.00 Jennifer Parmentier CCPL 123 READ $ 100.00 John Pasalis Fairview Park Branch Trust Fund General Library Support $ 270.00 Lily Datta Peyrat CCPL 123 READ $ 100.00 Lucinda Robb CCPL General Library Support $ 2,500.00 The Castele Family Foundation CCPL 123 READ $ 200.00 Robert C. Williams Fairview Park Branch Trust Fund General Library Support $ 300.00 Woodmen Life Chapter 142 Brooklyn Branch Trust Fund General Library Support 46

Cuyahoga County Public Library Payment Register From Payment Date: 12/12/2020 ‐ To Payment Date: 01/20/2021

Check Number Date Payee Name Transaction Amount KEYBANK ‐ SWEEP ACCOUNT

124615 01/06/2021 MEDICAL MUTUAL $638,463.62 124613 01/06/2021 INNOVATIVE INTERFACES INC $434,439.24 124758 01/18/2021 OVERDRIVE INC $242,893.45 124775 01/19/2021 JSA Technology Card System LP (dba Atrium) $202,824.00 124417 12/16/2020 VGS INC $157,806.77 124784 01/19/2021 Ozanne Construction Company, Inc. $157,071.05 124795 01/19/2021 VGS INC $147,196.07 124405 12/16/2020 CDW GOVERNMENT $141,834.28 124445 12/18/2020 Ozanne Construction Company, Inc. $125,905.82 124496 12/22/2020 Electronic Systems Inc $115,189.48 124519 12/22/2020 Downing Enterprises, Inc. $100,078.50 124686 01/13/2021 BAKER & TAYLOR COMPANY $94,819.39 124416 12/16/2020 Valley Ford Truck, Inc $81,592.00 124530 12/23/2020 Downing Enterprises, Inc. $68,591.50 124746 01/18/2021 BAKER & TAYLOR COMPANY $51,360.08 124439 12/18/2020 GARDINER $50,037.00 124611 01/06/2021 DIRECT ENERGY BUSINESS $48,405.23 124361 12/14/2020 GARDINER $47,499.75 124661 01/12/2021 Davey Tree $47,274.66 124688 01/13/2021 BAKER & TAYLOR ENTERTAINMENT $46,343.21 124396 12/15/2020 NEHEMIAH RENOVATIONS $43,320.00 124620 01/06/2021 TYLER TECHNOLOGIES INC $41,571.60 124721 01/14/2021 LOGICALIS INC $39,094.16 124712 01/14/2021 ADP $36,130.06 124403 12/16/2020 BUILDING CONTROL INTEGRATORS $35,000.00 124422 12/17/2020 ADP $30,705.51 124757 01/18/2021 MIDWEST TAPE EXCHANGE LLC $25,083.41 124518 12/22/2020 VERIZON WIRELESS $24,306.72 124764 01/19/2021 BUILDING CONTROL INTEGRATORS $23,870.00 124640 01/08/2021 COMDOC INC $21,161.70 124665 01/12/2021 DUDE SOLUTIONS, INC $20,815.20 124498 12/22/2020 ILLUMINATING COMPANY $19,931.79 124359 12/14/2020 Davey Tree $17,600.00 124755 01/18/2021 KANOPY INC $17,220.00 124695 01/13/2021 ILLUMINATING COMPANY $15,030.51 124738 01/15/2021 OHIO LIBRARY COUNCIL $15,000.00 124609 01/06/2021 DELTA DENTAL $14,508.54

Page 1 of 2 47

124424 12/17/2020 CONTINENTAL FIRE & SECURITY INC $14,171.78 124604 01/06/2021 AT&T $14,009.53 124749 01/18/2021 BAKER & TAYLOR ENTERTAINMENT $13,893.69 124772 01/19/2021 ILLUMINATING COMPANY $13,550.72 124690 01/13/2021 LIBRARY IDEAS LLC $13,535.20 124776 01/19/2021 LIBRARICA LLC $13,494.94 124379 12/14/2020 RESERVE ACCOUNT $13,000.00 124644 01/08/2021 ILLUMINATING COMPANY $12,882.53 124762 01/18/2021 VALUE LINE PUBLISHING LLC $12,350.00 124426 12/17/2020 ILLUMINATING COMPANY $12,331.38 124526 12/23/2020 SEIU DISTRICT 1199 $12,117.89 124630 01/07/2021 SEIU DISTRICT 1199 $12,115.51 124389 12/15/2020 DRO Ltd $11,647.25 124413 12/16/2020 Northern Flooring Specialists $10,764.27 124374 12/14/2020 TAYLOR CONSULTING GROUP LLC $10,000.00 124411 12/16/2020 INTEGRATED CONTROL SOLUTIONS, INC $9,925.00 124723 01/14/2021 ShoutBomb, LLC $9,648.00 124760 01/18/2021 PLAIN DEALER PUBLISHING CO $9,594.00 124754 01/18/2021 Jo-Ann Stores Holdings Inc $9,000.00 124673 01/12/2021 ILLUMINATING COMPANY $8,916.21 124645 01/08/2021 Koios, LLC $8,627.00 124623 01/06/2021 ZORESCO EQUIPMENT CO $7,589.00 124373 12/14/2020 RUMPKE OF OHIO INC $7,581.03 124418 12/16/2020 WKYC CHANNEL 3 INC $7,497.00 124394 12/15/2020 Magic Marketing & Graphics, Inc. $7,105.21 124666 01/12/2021 FIRE LOSS CONTROL INC $7,014.70 124629 01/07/2021 MEDICAL MUTUAL $7,002.70 124678 01/12/2021 LIBRARICA LLC $6,675.00 124430 12/18/2020 AMAZON.COM $6,605.93 124495 12/22/2020 DRO Ltd $6,583.65 124562 12/28/2020 ILLUMINATING COMPANY $6,393.57 124685 01/13/2021 APPLE BOOKS INC $6,326.75 124707 01/13/2021 STATEWIDE ELECTRIC SUPPLY INC $6,317.50 124444 12/18/2020 OFFICE DEPOT INC $6,196.60 124599 01/06/2021 ADP $6,129.97 124717 01/14/2021 DiFranco Plumbing Company $6,120.00 124730 01/15/2021 CUYAHOGA COUNTY TREASURER $5,808.85 124591 12/29/2020 AT&T $5,751.92 124674 01/12/2021 INTEGRATED CONTROL SOLUTIONS, INC $5,650.00 124390 12/15/2020 Fit N Finish, LLC $5,625.00 124384 12/15/2020 City Wide Maintenance $5,511.21 124733 01/15/2021 KA Productions $5,500.00 124491 12/22/2020 JP MORGAN CHASE BANK NA $5,450.76 124412 12/16/2020 Midwest Parking Lot Maintenance, LLC $5,400.00 124356 12/14/2020 CINTAS CORPORATION $5,376.00 124596 12/29/2020 ILLUMINATING COMPANY $5,079.24 124725 01/14/2021 US POSTMASTER $5,000.00

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Cuyahoga County Public Library

A RESOLUTION AUTHORIZING THE LIBRARY TO ACCEPT GUARANTEED MAXIMUM PRICING RELATING TO THE NEW CONSTRUCTION OF THE BAY VILLAGE BRANCH LIBRARY LOCATED IN THE CITY OF BAY VILLAGE

Whereas, the Cuyahoga County Public Library (the “Library”) is a county library district and political subdivision of the State of Ohio organized under the Ohio Revised Code and this Board of Library Trustees (this “Board”) is body politic and corporate organized and acting under relevant provisions of the Ohio Revised Code, including sections 3375.22 and 3375.40 of the Ohio Revised Code; and

Whereas, this Board previously approved entering into a contract with Donley’s Independence, LLC, July 23, 2019, amended January 26, 2021, for Construction Management at Risk Services; and

Whereas, construction documents are complete and contractors have been solicited by Donley’s Independence, LLC to construct the new Bay Village Branch Library at a Guaranteed Maximum Price of $8,414,158.00; and

Whereas, this Board has determined that it is in the interest of the Library to accept the Guaranteed Maximum Price and move forward with the project.

Now therefore be it resolved by the Cuyahoga County Public Library:

Section 1. The Board of Trustees concurs with the result of negotiations by Donley’s Independence, LLC for the Guaranteed Maximum Amount of $8,414,158.00.

Section 2. It is found and determined that all formal actions of this Board concerning and relating to this resolution were adopted in an open meeting of this Board and that all deliberations of this Board and any of its committees that resulted in this formal action were meetings open to the public in compliance with all legal requirements, including relevant provisions of the Ohio Revised Code.

50

Approved January 26, 2021

______William J. Leonard, President

______Allyn Davies, Secretary

BAY - GMP 2 Donley’s Independence 01/26/2021 51

Cuyahoga County Public Library

AMENDMENT TO RESOLUTION AUTHORIZING THE LIBRARY TO ENTER INTO AGREEMENT WITH DONLEY’S INDEPENDENCE, LLC. FOR CONSTRUCTION MANAGEMENT AT RISK SERVICES RELATING TO THE NEW CONSTRUCTION OF THE BAY VILLAGE BRANCH LIBRARY LOCATED IN THE CITY OF BAY VILLAGE

Whereas, the Cuyahoga County Public Library (the “Library”) is a county library district and political subdivision of the State of Ohio organized under the Ohio Revised Code and this Board of Library Trustees (this “Board”) is body politic and corporate organized and acting under relevant provisions of the Ohio Revised Code, including sections 3375.22 and 3375.40 of the Ohio Revised Code; and

Whereas, this Board previously approved entering into a contract with Donley’s Inc. July 23, 2019, for Construction Management at Risk Services; and

Whereas, this Board recently approved (January 26, 2021) the Guaranteed Maximum Pricing (GMP) of $8,414,158.00; and

Whereas, the costs and fees for Donley’s Independence, LLC. construction management at risk services need to be reflective of the approved GMP, bringing the total from $587,750.00 to $891,880.00; and

Whereas, this Board has determined that it is in the interest of the Library to accept the Guaranteed Maximum Price and move forward with the project.

Now therefore be it resolved by the Cuyahoga County Public Library:

Section 1. The Board of Trustees concurs with the amendment adding $304,130.00 to the costs and fees bringing the total for construction management at risk services to $891,880.00.

Section 2. It is found and determined that all formal actions of this Board concerning and relating to this resolution were adopted in an open meeting of this Board and that all deliberations of this Board and any of its committees that resulted in this formal action were meetings open to the public in compliance with all legal requirements, including relevant provisions of the Ohio Revised Code. 52

Approved January 26, 2021

______William J. Leonard, President

______Allyn Davies, Secretary

BAY - CMAR Donley’s Independence 01/26/2021

53

Cuyahoga County Public Library

Resolution to Revise Cuyahoga County Public Library Credit Card Policy

Whereas, The Library passed a resolution to establish a Credit Card Policy on January 22, 2019; and,

Whereas, The Policy includes a list of all Cuyahoga County Public Employees who may be Issued Credit Cards; and,

Whereas, The Library has modified, added and deleted Job Titles that may carry a Credit Card;

Now therefore be it resolved that the Board of Trustees of Cuyahoga County Public Library authorizes changes to the Policy as follows:

Modified Job Titles: Deputy Director – Support Services/Fiscal Officer with a credit limit up to $9,000 Deputy Director - Public Services with a credit limit up to $9,000

Added Job Title: Assistant Director of Human Resources with a credit limit up to $7,000

Deleted Job Titles: Deputy Director with a credit limit up to $9,000 Fiscal Officer with a credit limit up to $8,500

Approved 26 January 2021

______William J. Leonard President

______Allyn Davies Secretary

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Cuyahoga County Public Library Credit Card Policy Revision approved January 26, 2021

1. This policy applies to all (i) payment cards, checks or other payment instruments associated with a credit account issued by a financial institution or a retailer, and (ii) payment cards related to the receipt of grant funds. All such cards and instruments are referred to herein as “credit cards”.

2. This policy does not apply to procurement cards (P-cards), or to gas cards or other payment cards that are capable of use only for the purchase of certain limited types of goods.

3. The Library will not obtain or maintain any debit cards.

4. The Fiscal Officer will work with the appropriate financial institutions that issue credit cards to determine the best type of credit card accounts for the Library and determine which store credit card accounts the Library will utilize.

a. The Fiscal Officer is responsible for working with the issuing financial institution to determine the dates when credit cards expire and the re-issuance of replacement cards.

b. The Fiscal Officer is responsible for determining, when necessary, the need to cancel a credit card account and any adjustment to credit limits on the credit cards.

c. The Fiscal Officer is responsible for notifying the issuing financial institution of a lost or stolen card.

5. In the absence of the Fiscal Officer, the Deputy Fiscal Officer will assume the responsibilities of the Fiscal Officer.

6. Credit cards will be established in the name of the Cuyahoga County Public Library and the specific name of an individual with a maximum credit limit for each set by the Library, except for the Division of Technical Services, Acquisitions Department, the Branch Services Division and the Division of Literacy and Learning.

a. Regarding credit cards for the Technical Services Division, Acquisitions Department, credit cards will be kept in the Safe Room adjacent to the Fiscal Officer’s office and Deputy Fiscal Officer and may be signed out to the Director of Technical Services or the Acquisition’s Manager from time to time as necessary. Expenditures will be limited to items that affect the Material Collections used by the Public. The credit card will be promptly returned to the Fiscal Officer/Deputy Fiscal Officer once the purchases for which it was checked out have been made.

b. Regarding credit cards for the Branch Services Division and the Division of Literacy and Learning, a credit card for Giant Eagle will be kept in the Safe Room adjacent to the Fiscal Officer’s office and Deputy Fiscal Officer and may be signed out to employees belonging to Branch Services or Literacy and Learning from time to time as necessary. Expenditures will

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be limited to items used for programing activities at the Branches and for programing by the Division of Literacy and Learning. The credit card will be promptly returned to the Fiscal Officer/Deputy Fiscal Officer once the purchases for which it was checked out have been made.

7. Credit cards may be issued to:

a. Executive Director with a credit limit up to $10,000 b. Deputy Director – Support Services/Fiscal Officer with a credit limit up to $9,000 c. Deputy Director - Public Services with a credit limit up to $9,000 d. Deputy Fiscal Officer with a credit limit up to $7,000 e. Director of Literacy & Learning with a credit limit up to $5,000 f. Director of Facilities with a credit limit up to $8,000 g. Director of Communications & External Relations (CER) with a credit Limit up to $8,000 h. Assistant Director of Marketing with a credit limit up to $7,000 i. Director of Information Technologies with a credit limit up to $8,000 j. Director of Human Resources with a credit limit up to $8,000 k. Assistant Director of Human Resources with a credit limit up to $7,000 l. Purchasing Agent with a credit limit up to $20,000 m. Executive Division Manager with a credit limit up to $3,000 n. CER Supervisor with a credit limit up to $4,000 o. Assistant Director of Adult Education with a credit limit up to $5,000 p. Talent Manager with a credit limit up to $4,000 q. LLD Assist – Adult Programing with a credit limit up to $3,000 r. Adult Programing Manager with a credit limit up to $4,000 s. Administrative Manager with a credit limit up to $4,000 t. LLD Specialist-Writing with a credit limit up to $3,000 u. LLD Clerk – Youth Programing with a credit limit up to $3,000 v. Development Director with a credit limit up to $8,000 w. Assistant Development Director with a credit limit up to $7,000 x. ITD Electronic Equipment Tech with a credit limit up to $7,500 y. Maintenance Technician with a credit limit up to $7,500 z. Project Superintendent with a credit limit up to $7,500 aa. HVAC Maintenance Assistant with a credit limit up to $7,500 bb. OPD Supervisor – Maintenance with a credit limit up to $7,500 cc. Special Projects & Maintenance Mgr with a credit limit up to $7,500 dd. Maintenance Technician - HVAC with a credit limit up to $7,500 ee. OPD Supervisor – HVAC with a credit limit up to $7,500 ff. Mechanic with a credit limit up to $7,500

A credit card may not be used by anyone other than the individual to whom it is issued.

8. Prior to initial receipt of a credit card, each individual must agree to and sign the Credit Card Responsibility and Use Procedures.

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9. The Board authorizes the use of Library credit cards for use in connection with Board-approved or Library-related activities and for only those types of expenses that are for the benefit of the Library that serve a valid and proper public purpose shall be paid for by credit card. Credit cards will be used primarily for travel expenses to conferences and/or workshops and pre-payment of materials when required by a vendor. In any event, credit cards may be used only for expenditures that are within the applicable budget and departmental guidelines.

10. For each purchase made using a credit card, an itemized receipt indicating the amount paid, the vendor, and the goods/services purchased must be submitted to the Compliance Officer promptly following the purchase.

11. Use of a credit card for personal expenditures, for expenditures in excess of the applicable credit limit, or otherwise in violation of this policy constitutes a misuse of the credit card. Any Library personnel engaging in misuse of a credit card will be responsible to reimburse the Library for any unauthorized expenditures and may be subject to disciplinary action up to and including termination of employment.

12. The Library Board of Trustees will appoint a Compliance Officer to review all credit card accounts every six months, including: the number of accounts and issued/active cards, account expiration dates and credit limits. The Fiscal Officer may not also serve as the Compliance Officer.

13. The Compliance Officer may use a credit card only with the prior authorization of the Fiscal Officer, except that the Library Director serving in the role as Compliance Officer may use a credit card as otherwise authorized in this policy.

14. The Compliance Officer may not authorize Library personnel to use a credit card, except that the Library Director serving in the role as Compliance Officer may authorize such use in accordance with this policy.

15. If a credit card is lost or stolen, or if Library personnel become aware of unauthorized or fraudulent use of any of the Library’s credit card accounts, the same must be reported immediately to the Fiscal Officer and Compliance Officer.

16. All monthly credit card statements and other correspondence associated with the credit card accounts will be sent to the Cuyahoga County Public Library. Payment of the monthly statements must be made in a timely fashion so that finance charges and late payment fees are not incurred.

17. If the Compliance Officer is authorized to use a credit card, on a monthly basis, the Fiscal Officer (or the Deputy Fiscal Officer,) will review the credit card statements and will sign an attestation to such review.

18. On an annual basis, the Fiscal Officer (or the Deputy Fiscal Officer) will submit a report to the Library Board of Trustees regarding all credit card rewards received by the Library.

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Credit Card Responsibility and Use Procedures

A credit card account has been established to meet the needs of your department for incidental purchases. Upon receipt of proper documentation and itemized receipt, credit card expenditures will be paid through the Fiscal Officer’s office.

***A credit card does not replace requisitions and purchase orders.

Conditions of Use. Expenses may be incurred with the credit card only if all of the following conditions are met: 1. Expenditures must be within the guidelines of the particular activity of your department and budget. The expenditure may only be made after the approval of any required requisition and purchase order. The credit card is not to be used for any personal expenses.

2. Expenditures to be paid must be less than your credit limit of $______. There are no exceptions.

3. Proper documentation to support the expenditure must be sent to the Compliance Officer prior to receipt of the monthly statement.

a. Proper documentation is to include:

i. Itemized paid receipt indicating the amount paid, the vendor, and an itemized description of the purchase.

ii. In the case of books, subscriptions or similar types of orders, a copy of the order form or document, and the packing slip or other receiving document.

iii. A hardcopy print-out for any items ordered online.

b. Examples of documentation not allowed:

i. Non-itemized cash register receipts.

ii. Handwritten requests for reimbursement without receipts or other verification.

4. The Library is exempt from sales tax, and all reasonable efforts should be made to ensure that sales tax is not charged by vendors in connection with purchases made via credit card. A tax exemption certificate is available in the Fiscal Officer’s office. In some cases, if you merely mention to the vendor that the purchase is tax exempt, no sales tax will be charged.

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Safekeeping. You are responsible for the safekeeping of the credit card. You shall not permit anyone else to use the credit card or disclose to anyone (other than the vendor/merchant in connection with a purchase) the card account number, CVV, or other pertinent account information.

Unauthorized Use. If you become aware of any unauthorized or fraudulent use of the credit card, or if the credit card is lost or stolen, you must immediately report same to the Fiscal Officer and Compliance Officer.

No Right to Credit Card. The credit card is issued to you on a temporary basis and remains the sole property of the financial institution from which it was issued. The right to use the credit card may be revoked at any time without notice by the issuing financial institution or by the Library’s Fiscal Officer or Director. You must immediately return the credit card to the Library upon termination of your employment with the Library or in the event of a change in your position/title. Personal Responsibility. You are personally responsible for any unauthorized credit card expenditures and expenditures made in violation of applicable Library policy. Policy. In addition to the terms set out herein, use of the credit card is subject to the Library’s Credit Card Policy.

I have read and fully understand and accept my personal responsibilities and liabilities in regard to the credit card issued to me, including the terms set out in the Library’s Credit Card Policy. I further acknowledge that any misuse of the credit card may result in disciplinary action up to and including termination of employment.

Cardholder Signature: ______Date: ______

Witness: ______Date: ______

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Cuyahoga County Public Library

RESOLUTION FOR THE CUYAHOGA COUNTY PUBLIC LIBRARY TO ADOPT SECOND AMENDMENT TO THE CUYAHOGA COUNTY PUBLIC LIBRARY SALARY REDIRECTION PLAN

WHEREAS, The Board of Trustees of the Cuyahoga County Public Library adopted the Cuyahoga County Public Library Salary Redirection Plan (“Plan”) effective January 1, 2010;

WHEREAS, The Plan allows qualifying participants to fund health flexible spending accounts and dependent care flexible spending accounts through salary redirection;

WHEREAS, The COVID-19 pandemic raised unprecedented and unanticipated financial challenges for many employees of the Cuyahoga County Public Library in 2020 and which may continue in 2021 and beyond;

WHEREAS, The challenges posed by the pandemic included disruption to Plan participants’ expected use of funds within health flexible spending accounts and dependent care flexible spending accounts; and

WHEREAS, The Board of Trustees of the Cuyahoga County Public Library now wishes to amend the Plan, consistent with the federal Consolidated Appropriations Act, 2021, to temporarily provide for certain changes to health flexible spending accounts and dependent care flexible spending accounts.

NOW THEREFORE BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE CUYAHOGA COUNTY PUBLIC LIBRARY, THAT: .

SECTION 1: The form of the Second Amendment to the Cuyahoga County Public Library Salary Redirection Plan presented at this meeting, attached hereto as Exhibit A, is hereby approved and adopted.

SECTION 2: Scott A Morgan is an authorized representative of the Cuyahoga County Public Library and is hereby directed to execute and deliver to the Administrator of the Plan one or more counterparts of the Second Amendment to the Cuyahoga County Public Library Salary Redirection Plan and execute such other legal documents as are necessary to amend the Plan.

Approved January 26, 2021.

______William J. Leonard, President

______Allyn A. Davies, Secretary 60

SECOND AMENDMENT TO THE

CUYAHOGA COUNTY PUBLIC LIBRARY

SALARY REDIRECTION PLAN

The Cuyahoga County Public Library (“Employer”) has adopted this Second Amendment to the Cuyahoga County Public Library Salary Redirection Plan ("Plan"), as previously amended June 1, 2015 via the First Amendment to the Plan, to implement certain COVID‐19 flexible spending account relief as permitted under the Consolidated Appropriations Act, 2021 (CAA).

WHEREAS, the Employer reserves the right to amend the Plan from time‐to‐time and at any time;

WHEREAS, the Employer desires to amend the Plan to provide for certain changes to Employees’ flexible spending accounts as permitted under the Consolidated Appropriations Act, 2021 (CAA);

NOW, THEREFORE, the Employer adopts this Second Amendment, effective January 1, 2021 through December 31, 2022 as follows:

I.

Section 6.4, Limitations on Allocations, is amended to add the new subsection (e) as follows:

(e) Carryover. A Participant in the Health Flexible Spending Account may roll over unused amounts in the Health Flexible Spending Account remaining at the end of the 2020 Plan Year to the 2021 Plan Year. These amounts can be used during the 2021 Plan Year for expenses incurred in the 2021 Plan Year.

A Participant in the Health Flexible Spending Account may roll over unused amounts in the Health Flexible Spending Account remaining at the end of the 2021 Plan Year to the 2022 Plan Year. These amounts can be used during the 2022 Plan Year for expenses incurred in the 2022 Plan Year.

Amounts carried over do not affect the maximum amount of salary redirection contributions for the Plan Year to which they are carried over. Unused amounts are those remaining after expenses have been reimbursed during the runout period. These amounts may not be cashed out or converted to any other taxable or nontaxable benefit. The Plan is allowed, but not required, to treat claims as being paid first from the current year amounts, then from the carryover amounts.

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II.

Section 7.8, Forfeitures, is amended to delete Section 7.8 in its entirety and substitute the following:

(a) General: The amount in a Participant's Dependent Care Flexible Spending Account as of the end of any Plan Year (and after the processing of all claims for such Plan Year pursuant to Section 7.12 hereof) shall be forfeited and credited to the benefit plan surplus. In such event, the Participant shall have no further claim to such amount for any reason.

(b) Carryover. Notwithstanding subsection 7.8(a), a Participant in the Dependent Care Flexible Spending Account may roll over unused amounts in the Dependent Care Flexible Spending Account remaining at the end of the 2020 Plan Year to the 2021 Plan Year. These amounts can be used during the 2021 Plan Year for expenses incurred in the 2021 Plan Year. Notwithstanding subsection 7.8(a), a Participant in the Dependent Care Flexible Spending Account may roll over unused amounts in the Dependent Care Flexible Spending Account remaining at the end of the 2021 Plan Year to the 2022 Plan Year. These amounts can be used during the 2022 Plan Year for expenses incurred in the 2022 Plan Year. Amounts carried over do not affect the maximum amount of salary redirection contributions for the Plan Year to which they are carried over. Unused amounts are those remaining after expenses have been reimbursed during the runout period. These amounts may not be cashed out or converted to any other taxable or nontaxable benefit. The Plan is allowed, but not required, to treat claims as being paid first from the current year amounts, then from the carryover amounts.

III.

Section 5.2, Subsequent Annual Elections, is amended to add the new subsection (d) as follows:

(d) During the 2021 Plan Year a Participant may make two (2) prospective mid‐year election changes to his / her health flexible spending account election without regard to Section 5.3 or any change in status under Section 5.4. Election changes made under this subsection (i) may only be made during the 2021 Plan Year and must be prospective (retroactive election changes are prohibited), (ii) are limited to amounts no less than amounts already reimbursed at the time the election is made, (iii) may be to elect an account, increase or decrease contributions, or drop an account, and (iv) do not limit a Participant’s right to change his / her election under Section 5.4.

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IV.

Section 5.2, Subsequent Annual Elections, is amended to add the new subsection (e) as follows:

(e) During the 2021 Plan Year a Participant may make two (2) prospective mid‐year election changes to his / her dependent care spending account election without regard to Section 5.3 or any change in status under Section 5.4. Election changes made under this subsection (i) may only be made during the 2021 Plan Year and must be prospective (retroactive election changes are prohibited), (ii) are limited to amounts no less than amounts already reimbursed at the time the election is made, (iii) may be to elect an account, increase or decrease contributions, or drop an account, and (iv) do not limit a Participant’s right to change his / her election under Section 5.4.

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In all other respects, the Plan shall remain unchanged by this Amendment.

IN WITNESS WHEREOF, this Second Amendment to the Plan document is hereby executed this ___ day of _____, 2021.

Cuyahoga County Public Library

By:

Scott A Morgan Deputy Director of Support Services/Fiscal Officer

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CUYAHOGA COUNTY PUBLIC LIBRARY RESOLUTION AUHORIZING EXECUTIVE DIRECTOR TO AMEND THE BORROWING POLICIES: LOAN LIMITS AND LOAN PERIODS

WHEREAS, the Cuyahoga County Public Library wishes to maintain a high level of customer service; and,

WHEREAS, adjustments to loan limits and loan periods can enhance customer access, factor into collection management decisions and optimize the library’s materials budget; and,

WHEREAS, in the past the Board of Trustees would approve these individually for each amendment; and,

WHEREAS, ORC 3375.40 grants broad powers to the Library Board but is not specific regarding loan limits and loan periods.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF THE CUYAHOGA COUNTY PUBLIC LIBRARY, STATE OF OHIO that the Executive Director, or designee, be and is hereby authorized to amend loan limits and loan periods and to regularly report amendments to the Library Board of Trustees

BE IT FURTHER RESOLVED that all formal actions of this Board concerning and relating to this Resolution were adopted in an open meeting of this Board and that all deliberations of this Board and any of its committees that resulted in this formal action were meetings open to the public in compliance with all legal requirements, including relevant provisions of the Ohio Revised Code.

Approved 26 January 2021

X William J. Leonard President

X Allyn Davies Secretary