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February 21 2019 Cleveland Public Library Board Meeting Minutes

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February 21 2019 Cleveland Public Library Board Meeting Minutes 317 CLEVELAND PUBLIC LIBRARY Minutes of the Regular Board Meeting February 21, 2019 Trustees Room Louis Stokes Wing 12:00 Noon Present: Ms. Butts, Mr. Seifullah, Ms. Rodriguez, Mr. Parker, Ms. Washington (departed, 12:43 p.m.) Absent: Mr. Corrigan, Mr. Hairston Ms. Rodriguez called the meeting to order at 12:06 p.m. REGULAR BOARD Approval of the Minutes MEETING & ORGANIZATIONAL Ms. Rodriguez moved approval of the Regular Board MEETING OF Meeting & Organizational Meeting of 1/17/19 and Finance 1/17/19; and FINANCE Committee Meeting of 1/15/19. Mr. Parker seconded the COMMITTEE motion, which passed with four in favor and one MEETING OF abstention by Ms. Washington. 1/15/19 Approved COMMUNICATIONS LTR. FROM: Director Thomas acknowledged a letter from Patricia PATRICIA McGinty, Teacher Grade-2, St. Mark School, expressing McGINTY, ST. gratitude for the partnership the Library shares with MARK SCHOOL St. Mark School. Acknowledged Ms. Rodriguez acknowledged Yanela Sims, State Director, Ohio Local 1 SEIU, who stated that Royce officers at CPL facilities have joined a city-wide movement of security officers, building owners, security providers and community leaders who are working together to create good security jobs across Cleveland and strengthen our communities. Our goal is to raise standards in the security industry by increasing professionalism and training, improving wages and benefits and developing career opportunities for security officers. We are addressing the CPL Board of Trustees to highlight the importance of responsible contracting – and the particular importance of raising job standards for contracted security officers who protect our city’s most sensitive facilities. 318 Ms. Sims stated that an estimated 32 Royce employees serve as security officers at CPL branches around the city. Between December 2018 and February 2019, roughly half of Royce CPL security officers participated in a survey about their wages, hours and working conditions. Ms. Sims stated that she is attending today’s Board Meeting to present survey findings and urge the Board to act quickly and decisively to raise standards for its contracted security officers, by committing to adopt a responsible contracting policy and supporting the right of Royce officers at Cleveland Public Library to form a union. After thanking Ms. Sims for her comments, Ms. Rodriguez acknowledged Reverend Pamela Pinkney-Butts who thanked Director Thomas and the Board for the opportunity to audio record vocal renditions of several songs at South branch. Reverend Pinkney-Butts especially thanked Aaron Mason, Director of Outreach & Programming Services, for his hospitality and support for this project. Ms. Rodriguez thanks Reverend Pinkney-Butts for her comments. FINANCE COMMITTEE REPORT Mr. Seifullah presented the following report. RESOLUTION TO Resolution to Accept Gifts for the Month of January ACCEPT GIFTS FOR THE MONTH (See page 381) OF JANUARY 2019 Mr. Seifullah moved approval of the following Approved resolution. Ms. Butts seconded the motion, which passed unanimously by roll call vote. WHEREAS, The Board receives gifts of moneys, library service materials and technology resources from generous citizens from time to time; and WHEREAS, Attached to this Resolution is the Gift Report itemizing the gifts received by the Library for the month of January of 2019; now therefore be it RESOLVED, That the gifts described in the Gift Report for January of 2019 be accepted upon the conditions 319 connected with said gifts in accordance with Section 3375.40(K) of the Ohio Revised Code. Resolution to Advance Cash from the General Fund to the RESOLUTION TO MyCom Fund ADVANCE CASH FROM THE Mr. Seifullah moved approval of the following GENERAL FUND resolution. Ms. Washington seconded the motion, which TO THE MYCOM passed unanimously by roll call vote. FUND Approved WHEREAS, Ohio Revised Code Section 5705.14 provides for the transfer and advance of funds from the General Fund to other funds; and WHEREAS, Libraries generally do not follow ORC Section 5705 for budgetary compliance, so the Library looks to the Auditor of State Bulletin 1997-003 to provide guidance pertaining to the accounting treatment for inter-fund cash advances; and WHEREAS, On January 17, 2019, the Library Board of Trustees accepted the grant from the Child Care Resource Center of Cuyahoga County Inc. (dba Starting Point) for MyCom out-of-school time transitions programs. Starting Point will reimburse the Library on a monthly basis in a total amount not to exceed $75,000; and WHEREAS, A cash advance from the Library’s General Fund to the MyCom Fund is a desirable method of resolving cash flow problems without the necessity of incurring additional interest expense for short-term loans and to provide the necessary “seed” for grants that are allocated on a reimbursement basis; now therefore be it RESOLVED, That the Library Board of Trustees authorizes that the General Fund advance cash in the amount of $75,000 to the MyCom Fund for the same purposes for which the funds were established, and for which repayment in an equal amount is made within a year. Second Amendment to the Year 2019 Appropriation SECOND AMENDMENT TO (See pages 382-387) THE YEAR 2019 APPROPRIATION Mr. Seifullah moved approval of the following Approved resolution. Ms. Washington seconded the motion, which passed unanimously by roll call vote. 320 WHEREAS, Ohio Revised Code Section 5705.40 provides for the amendment of an appropriation measure when necessary; and WHEREAS, It is now deemed necessary to amend the Year 2019 Appropriation Measure, which complies with the Amended Official Certificate of Estimated Resources received from the Cuyahoga County Budget Commission dated February 13, 2019; and WHEREAS, The aggregate of all appropriation classifications does not exceed the total amount submitted to the Cuyahoga County Budget Commission; now therefore be it RESOLVED, That the sums indicated on the attached Second Amendment to the Year 2019 Appropriation Schedule be approved. RESOLUTION TO Resolution to Approve the Use of Lockwood Thompson APPROVE THE Endowment Funds for International Travel USE OF LOCKWOOD Mr. Seifullah moved approval of the following THOMPSON resolution. Mr. Parker seconded the motion, which ENDOWMENT passed unanimously by roll call vote. FUNDS FOR INTERNATIONAL WHEREAS, The terms and conditions of the Lockwood TRAVEL Thompson Endowment provide that the income be used for Approved “the purchase of books or periodicals in the field of Fine Arts, or to defray expenses of employees of the Library while attending conventions deemed by the Director and the Board of Trustees of the Library to be beneficial to the Library’s aims and purposes”; and WHEREAS, The Library Director supports and approves the request for time and expenses from Lan Gao, senior subject department librarian of the Youth Services department, to attend the International Federation of Library Associations and Institutions (“IFLA”) World Library and Information Congress Annual Conference to be held in Athens, Greece, August 22 through August 30, 2019. Lan Gao serves on IFLA’s standing committee as the Information Coordinator and reports back to the American Library Association; and 321 WHEREAS, The Library Director also supports and approves the request for time and expenses from Jeremiah Swetel, Chief Operations Officer, to attend the Next Library 2019 Conference to be held in Arhaus, Denmark, May 30 through June 7, 2019, as the Library is currently engaged in the facilities master planning process and this event is an international gathering of forward- thinking library professionals, innovators and decision- makers who are pushing boundaries and making changes that support learning in the 21st century; and WHEREAS, The total conference estimated costs to be incurred by Lan Gao and Jeremiah Swetel total $3,297 and $4,360 respectively, which includes air and ground transportation, lodging, meals and registration; and WHEREAS, The Library Director deems this travel request beneficial to the Library’s aims and purposes and the Board of Library Trustees has approved the appropriation measure for the Thompson permanent fund (510), which includes this travel expense; now therefore be it RESOLVED, The Board of Library Trustees authorize the Fiscal Officer to use Lockwood Thompson Endowment funds to defray the costs in the amount not to exceed $3,297, incurred by Lan Gao for the IFLA World Library and Information Congress Annual Conference and $4,360, incurred by Jeremiah Swetel for the Next Library 2019 Conference, charged to account 51015103-53100 (Travel) deemed beneficial to the Library’s aims and purposes. Resolution to Enter Into Agreements and/or Establish Funding Requests for Telecommunication Services for the RESOLUTION TO E-Rate Funding Year 2019: 07/01/2019 through 06/30/2020 ENTER INTO AGREEMENTS AND/OR Mr. Seifullah moved approval of the following ESTABLISH resolution. Mr. Parker seconded the motion, which FUNDING passed unanimously by roll call vote. REQUESTS FOR TELECOMMUNI- WHEREAS, The Schools and Libraries Program of the CATION federal Universal Service Fund makes discounts available SERVICES FOR to eligible schools and libraries for telecommunication THE E-RATE services, Internet access, and internal connections; and FUNDING YEAR 2019 WHEREAS, The Program is intended to ensure that schools Approved and libraries have access to affordable telecommunications and information services; and 322 WHEREAS The Schools and Libraries Program reimburses telecommunications,
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