Acknowledgements
The SCOPAC Bibliographic Database has been updated from previous releases to take advantage of modern developments in software.
The project was commissioned by SCOPAC.
Database redesign and updating of content in 1989 by RACER Group Department of Geography University of Portsmouth Buckingham Building Lion Terrace Portsmouth PO1 3HE
Conversion from Inmagic to Microsoft ACCESS was completed in 1998 by: RP Projects 67 Horndean Road Emsworth Hampshire PO10 7PU
SCOPAC 5 updating and redesigning in Microsoft ACCESS 97 and Microsoft ACCESS 2000 was completed in 2002 by: David Carter and Robert Doe Department of Geography University of Portsmouth Buckingham Building Portsmouth PO1 3HE
SCOPAC 6 updating and redesigning in Microsoft ACCESS 2010 was completed in 2012 by: Malgosia Gorczynska and Clare Wilkinson Channel Coastal Observatory National Oceanography Centre European Way Southampton SO14 3ZH In collaboration with David Carter Working as an independent consultant.
Dr. Malcolm Bray University of Portsmouth
Whilst every reasonable effort has been made to ensure the reliability of the information contained in this document and in the Database, SCOPAC, or its sub-contractors, accept no liability for errors, omissions or inaccuracies.
If you, the user, find an inconsistency please send details to the suppliers who will then try to rectify the problem.
December 2012. User Guide 2012
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Contents
Chapter 1 Introduction 1
Aims of the study 1
Database Attributes 1
Concept 1
Topics covered 1
Areas included 2
Sources 2
Database Development 2
Current Capabilities 3
Chapter 2 Collation of Material 4
SCOPAC 5 Original Data Collection 4
SCOPAC 5 Visits to Organisations 4
SCOPAC 6 Data Collection 2012 5
SCOPAC 5 Compilation Criteria 5
SCOPAC 6 Compilation Criteria 5
Chapter 3 Construction of the Database 6
SCOPAC 5 6
Data Concept 6
SCOPAC 6 7
Data Table Structure 7 Linked Tables 7
Links between Tables 7
Main Archive Table 8
Topics Table 9
Areas Table 9
Locations Table 9
Availability 10 iii
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Abstracts Table 10
Topics & Areas Table 10
Chapter 4 Searching the Database 12
ACCESS Form, Query and Report 12
Getting Started 12
SCOPAC Forms 14
Startup Form 14
SCOPAC Options Form 15
A-Z Author Form 17
Main Archive Form 19
Filtering References in ACCESS Forms 20
Additional Filtering Methods in ACCESS Forms 21
Filter by Form 22
Developing Search Statements 24
Filter by Selection 25
Area List Form 25
Topics List Form 27
Topic and Area Form 29
Some Questions Answered 31
Chapter 5 SCOPAC Reports 32
Producing Reports 32
SCOPAC 6 Reports 33
Preview Reports before Printing 34
Advanced Reporting Facilities 35
Appendices Topic Code List 36
Area Code List 40
Location Code List 43
Glossary of Terms 48
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SCOPAC SEDIMENTATION AND SEDIMENT TRANSPORT DATABASE
CHAPTER 1 INTRODUCTION
Aims of the Study
The aim of this bibliographic study is to compile as much as possible of the available published and unpublished literature and information relating to coastal sedimentation processes and sediment transport along the south coast of England between Start Point (Devon) and Beachy Head (East Sussex). SCOPAC originally commissioned this study in 1988 because it recognised that sediment was a vital resource in protection of the coastline. Furthermore, adequate management of the coastline requires a sound knowledge and understanding of coastal sediment dynamics. SCOPAC was aware that various independent research studies on this subject had been undertaken but it was not in a position to gain an overview of the literature. It was therefore considered a necessary first step to compile all existing information to a standard format and in readily accessible form.
Database Attributes
Concept
It was decided by SCOPAC that this compilation should take the form of a database based on bibliographic details and abstract with a system of keywords for each item. Searches and compilations for a particular area or particular topic could then be undertaken according to user requirements. This report sets out the details of how the database was originally compiled and subsequently updated, and how searches can be made.
Topics Covered
The approach taken is broad-based, because many factors, operating over a range of timescales, influence the transport and deposition of sediment. These vary from geological history, determining materials which are potential sources of sediment, through to wave climate which may control transport rates. The full list of topics covered is provided in Appendix 1. Long-term development of the coast is considered under the headings of geomorphological history and historical evidence. Beach, nearshore and offshore morphodynamics are of importance as a function of transport. The particular environments of cliffs, estuaries, salt-marshes and sand dunes each have entries as they represent specific sources and sinks of sediments. Human influences considered include shoreline protection and defence, navigation dredging and offshore mineral extraction, land claim and effluent discharge.
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Areas Included
The original geographical area of coverage was the coastal zone from Lyme Regis in the west to Shoreham-by-Sea in the east. The update completed in 2002 includes a westward extension to Start Bay, Devon and an eastwards extension to Beachy Head, East Sussex. The first was commissioned by the Lyme Bay and South Devon Coastal Group, the latter by the South Downs Shoreline Management Plan Group, both working in co-operation with SCOPAC.
The coastal zone is defined broadly, including areas above high water influenced by marine processes. The offshore zone has not been strictly delimited and some appropriate papers on the central and western English Channel are included. References used or the Global Warming and Sea-level Rise Study (Bray et alia, 1992) have also been included; these are national and international in scope. Literature on this topic has not been included in subsequent revisions.
Sources
This encompasses published journal and magazine articles, monographs and texts, and unpublished reports from statutory organisations, consultancy and commercial companies. Details of "Raw" data collections are also included in the earlier versions, though full metadata are not provided. This information is available in more comprehensive form via the regional strategic monitoring questionnaire survey of SCOPAC member authorities initiated in 2000 for the SCOPAC 5 update. Where it has not been possible to obtain or inspect a copy of any item, confirmed bibliographic details are given without an abstract. The 2012 revision does not refer to ‘raw’ data given establishment of the South-east and South-west Regional Coastal Monitoring Programmes. “Raw” data may be downloaded directly from www.channelcoast.org.
Database Development
The SCOPAC database was originally compiled and assembled during 1989 and comprised 2,160 items, occupying 3.5 megabytes of computer hard disk storage. Substantial revisions were issued to SCOPAC Full member authorities in 1992, 1995 and 1998, by which time the number of entries exceeded 3,800. However the software used to access the database remained unchanged. It was decided that for the last edition (1998), there would be significant advantages in converting to modern software. Microsoft ACCESS was chosen because it is used by the great majority of SCOPAC member authorities, it has a wealth of advanced search facilities and it offers future upgrading options. It was possible to provide all the facilities of the previous versions of the database and include many additional capabilities. The 2002 version included almost 5000 separate entries, an indication of the substantial quantity of research and investigation work undertaken in the twelve years since the completion of the first edition of the database. The 2012 version 6.0 identified an additional 700 new entries covering the 10 years since the last update. The database was also redesigned in ACCESS 2010.
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Current Capabilities
The following facilities are now available: ♦ Multiple views of the data on the computer screen. ♦ On-screen searches based on any 'field' or 'part-field' of the information. ♦ A wide variety of hard copy prints to suit a variety of applications. ♦ Convenient ways of copying results for use in other systems and documents. ♦ Flexibility so that users can amend the search and display functions to suit their needs.
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CHAPTER 2 COLLATION OF MATERIAL
SCOPAC 5 Original Data Collection 2000
An initial core collection of information was available at the start of the original compilation, covering all parts of the SCOPAC area coastline. In addition, copies of many of these papers were available for the compilation of abstracts and the checking of reference citations. The Inter- Library loans system was used to obtain copies of papers not held, and to borrow reports, academic theses, etc.
At the same time, a number of on-line computerised bibliographic databases were searched, using systematic key terms and major regional place names. This approach did not prove particularly productive although it did identify a number of significant papers that had been missed by other search procedures.
SCOPAC 5 Visits to Organisations
The main effort involved making contact with a very wide range of organisations known to have carried out, or commissioned, investigative research recorded in a variety of formats. These proved to be mostly unpublished reports (e.g. reports of consultants to clients), internal papers and memoranda of restricted circulation, and sets of "raw" data obtained through both short and long-term monitoring programmes. A substantial number of academic theses, details of which were only obtainable from the libraries of higher education establishments, provided an additional resource of unpublished material.
An initial check-list of organisations, based on SCOPAC membership and others known to be active in the field of coastal research, were contacted for information. The response from the majority was sufficiently positive to justify one or more visits in order to inspect and summarise all relevant source material. Discussion with personnel at most organisations provided information on additional agencies, companies, authorities and individuals worthy of contact. Many other relevant sources were identified and at the end of the original contract period over 200 sources of ownership of original data were identified.
It is apparent that this study has revealed a very wide range and variety of survey, monitoring and research initiatives. Equally revealing is the fact that communication between personnel are often fractured by institutional and organisational isolation. Cases came to light where there was a lack of awareness of work accomplished, or in progress, in both the region as a whole and for restricted areas of the coastline. Inevitably, this led to duplication of effort, particularly between commercial and public organisations.
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SCOPAC 6 Data Collection 2012
The majority of data collection was obtained using on-line bibliographic databases and websites. Online academic literature databases including Google Scholar, Oceanis and Engineering Village were searched to find relevant material and to obtain electronic copies of academic publications. Central and local government, consultancies and non- governmental organisations websites were also found to be useful sources for publications including Shoreline Management Plans and Strategy documents. In addition to online searches, members of the Southern Coastal Group and South West Coastal Groups were contacted for relevant information. In contrast to the SCOPAC 5 update where visits to organizations were an important part of the data collection, only a few visits were necessary for SCOPAC 6 as most of the relevant material could be sourced electronically.
SCOPAC 5 Compilation Criteria
At all stages in compilation, the criteria for the qualification of entries has been kept as broad and flexible as possible. Although the focus is that of sedimentation and sediment transportation, papers and reports that have only marginal apparent relevance have normally been included. This has the benefit of reducing the problems of subjective evaluation to a minimum, and also, hopefully, increases the utility of the database as a whole by using a large number of key terms for search strategies.
Problems of evaluation of relevance occur at the stage of inspection of original material. In the event, only patently inaccurate and/or very elementary sources have been excluded. As it has only occasionally been possible to have unrestricted access to the records held by specific organisations, there can be no guarantee that all sources of information have been inspected. In some cases, records were meticulously preserved and indexed, and in a few instances it was possible to use existing databases in various formats.
In most instances it was initially a matter of sorting through a "heap" collection of material in various states of order. With s uccessive editions, the progressive adoption of computerised data storage systems by organisations has made the task of location of appropriate material much easier. The extent of co-operation from all the local authorities and other organisations has been exceptional and deserves special acknowledgement. Without this commitment, the database would be an inferior resource.
SCOPAC 6 Compilation Criteria
For the SCOPAC 6 update, the criteria for relevant entries focused on sedimentation a n d sediment transportation but also included material on related topics such as coastal changes (erosion, accretion and flooding), effects of dredging, reclamation and recycling, coastal geomorphology, habitats, climate change, sea level rise, waves and tides.
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CHAPTER 3 CONSTRUCTION OF THE DATABASE
SCOPAC 5
Version 5 of the SCOPAC database was compiled on an Pentium PC with 128 Mb of Ram using Microsoft ACCESS 97 software. This software was selected because it is universally available to SCOPAC members, is highly flexible when structuring records, and was used for Version 4 of the database. It is therefore a proven system that is operable almost immediately. These expectations have been completely fulfilled and its performance for compiling the SCOPAC database has been entirely satisfactory. The 5000 entries occupy approximately 16 megabytes of computer storage in the expanded form of a relational database. Even at this size, search procedures through some 30,000 items take only a few seconds.
Data Concept
The original database was assembled by extracting existing records from the earlier INMAGIC database (1989-1997), modifying, spell-checking and re-coding to improve consistency and then importing into ACCESS Tables. Fundamental to ACCESS is the concept of linked Tables rather than INMAGIC’s complex ‘multiple fields within a record’ approach. Tables are used to store similar types of information and then relationships can be defined to link information between these tables. This removes unnecessary duplication of data, saves storage and improves accuracy.
The approach for Topics, Areas and document Locations was simply to ‘normalise’ the data by using the ‘one-to-many’ relationship available within ACCESS. Thus the link field REKEY in main record ties up with corresponding REKEY values in the Topic Table.
Topics List
Main Records REKEY Topics
REKEY Main data ~
~ 2336 Beach Erosion
2336 Author, Title, etc. 2336 Beach Profiles
~ 2336 Tidal Cycles
~
Figure 1: One-to-many relationship between Main records and associated Table such as Topics List
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When converting the database it was necessary to allow for the variable lengths of references (or records) such as the Abstracts. The conversion involved dividing the long variable-length records into fixed-length record groups which are then stored in a Table. For example, an ACCESS Table has been constructed which breaks up the longer Abstracts into 130 character word-wrapped ‘lines’ all linked to a ‘main archive’ reference.
SCOPAC 6
The version 6.0 update was upgraded to ACCESS 2010. The structure of the updated database is the same as Version 5 and functions in the same way, the only difference being the upgraded appearance of the database. Therefore, the following user guide still applies to Version 6.
Data Table Structure
Linked Tables
The SCOPAC data structure consists of 5 linked Tables:
Main Archive holds ‘simple’ details about each reference such as author, title, year etc.
Topics holds all Topic keywords for each reference Areas holds all Area keywords for each reference
Locations holds all Location codes showing where the reference may be consulted
Abstracts holds each citation abstract (where available) as multiple ‘lines’ of text.
Each table consists of records (which may be likened to lines of the table) and of fields (which may be considered as the columns of the table). Each field describes a particular attribute e.g. author, year etc.
Links between Tables
All 5 tables are linked together by a common field, called the REKEY field, which stands for Relational Key number.
The Main Archive stores the unique reference details such as Author, Year, Title, Publisher etc. and has a unique REKEY value for each record in the Table, making the record synonymous with a reference. The other tables are related to the main Archive by the REKEY field link but can have many repeated REKEY values if, for example, there are multiple Abstract ‘lines’ or records for a given REKEY reference.
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Main Archive Table
Table Name: Main archive Description: SCOPAC BIBLIOGRAPHIC REFERENCES Retrieval key: REKEY (each reference in the Table has a unique identifying number). Order Key: REKEY (the order key determines the default order in which records are ordered on the screen, if no other sorting procedure is specified)
REKEY - as stated previously, this is a unique identification number for each reference in the database. The REKEY field is used as the relational link to the 4 other Tables and as a cross reference between Topics and Areas.
AUTHOR - contains the originator of the reference. This may be the author or authors names or it may be an authority or a consultant name. For multiple authorship, the authors' names (surname and initials) appear in the order quoted in the original reference.
⇒ TIP: To search the AUTHOR field it is best to use the ACCESS search statement like ‘*name*’. This statement will retrieve all occurrences of the letter string name anywhere in that field.
TITLE - contains the title of the reference. This field has a free text format and should be the same as quoted on the reference (where possible).
YEAR - contains the year of publication, or year of release for unpublished papers and reports. However, for items such as ‘Raw Data’ records the field contains the year in which the records began. This field is strictly numeric and enables the main archive records to be sorted into numerical date order.
⇒ TIP: To search on YEAR field use all the mathematical operators available in ACCESS such as >, <, >=, /,+,-,=.
YEARDESC - contains additional date information such as the month of publication, or the date of a previous edition. In the case of ongoing record collections this field contains the phrase “- present”. This field has a free text format and should not be used for sort purposes.
PERIOD - contains a year range where applicable e.g. 1993 - 1996. This is a text field and sorting would not be recommended. It would be possible to use this field to search for all references spanning a certain date provided a suitable Visual Basic routine is constructed. Refer to your IT specialist.
PUBLISHER – contains the name of the publisher, or the publishing journal for published references or the name of the organisation producing unpublished reports. This field has a free text format but can be searched in the same way as AUTHOR. 8
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PAGES - contains page number details for the reference. This field has a free text format but it is most unlikely that it will need to be searched.
Topics Table
Table Name: Topics Description: Contains the subject topics covered in the references Retrieval key: REKEY (each Topic in the Table has a REKEY which links the Topic to the reference in Main Archive) Order Key: TOPICS
TOPIC - contains the topic keywords which describe the contents of the reference. There can be any number of topics linked to each reference.
A list of topic keywords is provided in Appendix 1 and can be found in the Topic Codes Table.
⇒ Tip: Search for all references on a given Topic by selecting from the drop-down box within the “filter form” selection method.
Experienced ACCESS users might like to know that this field can be used to sort the database using the Topics Query.
Areas Table
Table Name: Areas Description: Contains the areas covered by the references Retrieval key: REKEY (each Area in the Table has a REKEY which links the Area name to the reference in Main Archive). Order Key: AREA
AREA - this contains each area keyword to which the reference refers. There are often multiple Area names for specific references. A list of area keywords and recommended search criteria for area name groupings is provided in Appendix 2.
⇒ Tip: Search for all references on a given Area by selecting from the drop-down box within the “filter form” selection method.
Locations Table
Table Name: Locations Description: Indicates where the original hardcopy reference, or a copy, can be consulted. Retrieval key: REKEY (each Location in the Table has a REKEY which links the Location to the reference in Main Archive). Order Key: REKEY
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LOCATION - this indicates where a copy of the reference is held e.g. University of Portsmouth Geography Department: etc. Locations have been coded using up to 5 letter codes for each authority or organisation holding documents referred to in the database.
Thus UPG is University of Portsmouth Geography Department, NFDC is New Forest D.C., and NRSC is National Remote Sensing Centre etc. A list of location codes is provided in Appendix 3.
Fuller details about postal addresses are provided to facilitate correspondence. However these addresses will require updating and the user is urged to consult the latest directories mentioned in Appendix 3. This field will allow searching but there is a caveat in that the field is not comprehensive since many references to location appear in either the TITLE or PUBLISHER fields. There are only 2,904 Location items in this Table, which is only slightly over half the number of references in Main Archive.
Availability
In previous releases of the SCOPAC database there was a field called AVAILABILITY - this indicated accessibility to the reference e.g. photocopy available at Portsmouth University, Geography Department etc. This field has now become superfluous and is no longer provided. Any important information has been transferred to either the PUBLISHER or TITLE fields.
Abstracts Table
Table Name: Abstracts wide Description: contains summaries of the references. Retrieval key: REKEY (each Abstract line in the Table has a REKEY which links the Abstract to the reference in Main Archive). Order Key: REKEY
ABSTRACT - this contains a summary of the reference, varying in length from 20 to 2000 words, but divided into 130 character ‘lines’, depending on the content of the citation. The Abstract line field is free format text so though it is possible to search for any word or words this would not be as reliable as searching on Topics. There are over 17,000 Abstract lines in this Table. (Not all references have abstracts.)
Topics & Area Table
Table Name: tblTopicAreaMain Description: c ontains all cross references between Main Record, Topic and Area Retrieval keys: Topic, Area, REKEY Order Keys: Topic, Area, REKEY
COPY OF ALL FIELDS- this Table contains a copy of all the fields in Main Archive, Topic and Area Tables. It contains over 48,000 entries. The table has been built to facilitate much faster data retrieval when combined searches based on Topic and Area are required. 10
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Main Archive Table
REKEY
AUTHOR
TITLE
YEAR
PUBLISHER Topics Codes Table PAGES TOPIC
Topics & Area Table GROUP Topics Table REKEY ORIGIN TOPIC REKEY NUMBER OF ENTRIES
TOPIC AREA
Area Codes Table
Areas Table AREA
REKEY ORIGIN
AREA NUMBER OF ENTRIES
Locations Table Locations Code Table
REKEY LOCATION CODES
LOCATION LOCATION ADDRESS
Abstracts Table
REKEY
ABSTRACT LINE
Figure 2 : SCOPAC Bibliographic Database- Table Structure and Linkages
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CHAPTER 4 SEARCHING THE DATABASE
The SCOPAC database now contains very convenient facilities to search for information and display results on the screen prior to producing reports. Therefore the suggested approach to information retrieval is to browse and select records using the fast screen displays and narrow down the search to meet specific requirements before requesting printed reports.
ACCESS Form, Query and Report
The user is strongly urged to get acquainted with the ACCESS concepts of Form, Query and Report by consulting the online ACCESS HELP topics, particularly the Overviews. It is assumed that the user is familiar with these terms and concepts although a glossary is provided in Appendix 4.
In the preceding chapter the use of ACCESS Tables to structure and store the SCOPAC references was described. Given this Table Structure it has been possible to make available a wide range of the facilities for searching provided by Microsoft ACCESS. What is described here is the interpretation of the ACCESS concepts most appropriate to the SCOPAC Database.
ACCESS offers a wealth of facilities and the approach adopted gives the user unrestricted access to the data Tables and a set of core Forms ready for immediate use. It also allows for extra facilities and adaptations to be provided in-house to meet local needs.
Getting Started
The SCOPAC version 6.0 database is downloadable from the SCOPAC website http://www.scopac.org.uk/bibliographic.htm. To access the database you will need to have a copy of 2007 or 2010 Microsoft ACCESS.
For those with Microsoft ACCESS 2000 or 2002/3 there is also a version of the database which can be downloaded from the website.
.
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Click on the ‘Download the Bibliographic Database’ link.
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Once you have clicked on ‘open’ the database will be downloaded to your computer.
SCOPAC Forms
Forms are the means of displaying data and navigating between records. They act as the interface between the user and the database, by enabling the data to be presented clearly and offering intuitive controls to search through the data. The forms used in SCOPAC largely comply with standard Access protocols. Refer to Access HELP for more details.
Startup Form
You should see the Startup screen as soon as you enter the SCOPAC DATABASE.
Note that all “Buttons” (which perform actions) on these Forms have a raised appearance.
Click the Enter Database button to enter the database
⇒ Tip: If any form does not completely fill the screen then click the “Maximise” icon at the top right of the form.
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SCOPAC Options Form
This screen is the main “switchboard” with connections to all the different forms within the database.
There are four main option buttons on this screen. If you click on the “button” you are taken to the relevant form for that option. Each option has a specific purpose which is summarised overleaf and described in detail later in this chapter.
There are also four report buttons on this screen. If you click on these you are taken to the relevant report for that option. These are described in Chapter 5.
This button takes you back to
the Main Menu Form The 4 Main Options
List all Areas Tip: Once a form has been opened,
just click on the ‘Back to Options’
List all Topics button to return to previous form.
Search by Topic and Area
Full listing A-Z author
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The Four Forms available in SCOPAC 6 Form Contents Purpose Reports Full List A-Z by Basic Details* Display and print of all Overview, Citation, CiteAbs, authors + all other information information related to an Full Record entry List all Topics Basic Details* Search and print entries by Citation, Citeabs, Full Record + Topics Topic
List all Areas Basic Details* Search and print entries by Citation, Citeabs, Full Record + Areas Area
Search by Topics Basic Details* Search and print entries by Full Record & Area + Topics + Areas combination of Area and Topic
*Basic Details are Author, Title, Year and REKEY fields for each entry. (Note: you may search on these fields from any Form)
Take a little time to familiarise yourself with the various controls which will be common to all ACCESS Forms. For instance you might like to try the ACCESS Help icon, to find out how all these controls work.
Microsoft Access Help (F1)
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A-Z Author Form
Click on the A-Z Author Button on the Options Form to bring up the A- Z Author Form
The A-Z Author Form gives a simple list of entries much as if you had a paper catalogue of basic information. This form shows a list of entries in the Main Archive Table with the following fields: REKEY, Author, Title, Year & Publisher.
The initial order is in Rekey but you can change this - see next page.
This is a useful screen for getting to know the methods which are common to all the SCOPAC forms. You can try out these operations which are described in the following pages and chapters: Browsing, “Tape Player” Sorting Full Records Filter (Search statements)
Experimentation on this screen is probably the best way to familiarise yourself with the operation of Forms.
Browsing Use this slider to quickly move through this list. Notice the
entries are displayed in order of REKEY
Use m N dis
“Tape Player”
“Tape Player” Full Records These controls acts like a type player to step forward You can quickly jump to the Full Details form to see or back one entry: or jump to the start/end entry. complete reference including abstract, topics and Click & type in a number to jump to nth record areas. 17
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Sorting
To change the order of the display: 1. Click on the field which will determine the new order 2. Click on the sort button
Takes you back to Options Form Use the A-Z Author Form screen to review which records you would like to see in more detail. For instance, you might like to sort by Year and then step through records chronologically. Soon you will realise that over 8000 records is a lot to browse through. This is when the Filtering facilities are necessary to sift out the information relevant to your search. Filtering is described later in this chapter.
For the moment though choose a record to examine in more detail and click the Full Record button to the right hand side of the entry in order to view the Main Archive Form.
The Report buttons at the bottom of the page in blue can only be used once the data has been filtered, this is explained in the following chapters.
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Main Archive Form (Full Record Form)
This form shows as much of the reference as possible on one screen. At the bottom of the screen there are a series of tabs which allows you view information about Topics, Areas, Location and Abstract.
This Form gives you all the detail available but as a result will be the slowest form for browsing and searching the database. Rather, use this Form to investigate individual records.
.
Back Button This button closes the form and takes you back to A-Z Author Form
Open Report Button These tabs display information on Names, This will give you a print out of all the Topics, Location and Abstract. These 4 details including abstracts for records tabs are really “forms within the form” in selected. that they link to the table to display lists of Warning: this can produce very long data relating to the current record. If any printouts so you must filter your data subform is grey then there is no linked before running report. information for this record.
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Filtering References in ACCESS Forms
The Topics & Areas List Form is used here to illustrate the principle of Filtering. Use the Search by Topic and Area Button from the Options Form (main switchboard)
The filter button is used to filter the data. Simply click in the field you wish to filter by and then use the filter button for options- see example below.
Filter button
The example below shows the Topic field selected and filter button gives options including text filters or selecting topics using tick boxes.
Text Filters include: Equals Does not Equal Begins with Does not begin with Contains Does not contain End with Does not end with
Topic field selected
Text filters and tick boxes
The filter button can be used on all the fields including the number fields e.g. year. This will give number filters which include: 20
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Equals Does not equals Less than Greater than Between
For example, if you wanted to find entries between 2000 and 2010 you could use the filter button and the ‘between’ option. This will bring up the entries between 2000 and 2010. You can run several filters and filter the filtered entries. For example you might want to filter first by Author and then by Date. To do this, you must click inside the box of interest first. For example, the Author box and then the Date box.
To clear the selection simply click the ‘ToggleFilter’button at the top of the screen in the Home ribbon.
Refer to the section called ‘Some Questions Answered’ on page 30 for further help with filtering.
Additional Filtering Methods in ACCESS Forms
There are additional ways to filter the data, these include:-
Filter by Form Filter by Selection
Filter by Form is a comprehensive method for selecting any combination of criteria. This is accomplished by filling in search statements on a blank form (called the “Filter”) and then activating the search on the data (called “Apply Filter”).
Filter by Selection is a quick method for finding entries with similar data to that shown on screen. Simply highlight the piece of text which interests you and click the “Filter by Selection” button. You will get all entries which contain that piece of text.
Filter Icons You can Filter by Selection (1) or Filter by Form (2). To apply the Filter click (3)
1 2 3
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You can refer to ACCESS Help for more information on how to use these Filters. A brief outline is given here.
Filter by Form
When you click the Filter by Form icon (2) you initially see a blank Form with the same fields as the Form you are about to search. The following is an example for the Topics and Areas Form:
You can now type in any valid ACCESS search string such as Like “*Bray*”. Note the asterisk * which means any string of characters up to that point. This statement means: find the 4 letters Bray (or BRAY or bray) with any characters before and after in that field.
The following example Filter by Form has two Like statements and will show all entries with Bray as sole or joint author and with Topics related to Sediment
Apply Filter
Click here to see your Filter results
Click again to switch the Filter off and show all records again
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You should get results as shown here.
Care is needed to choose appropriate select statements which narrow down the number of records. For example, this Filter produces 670 entries in this list and would probably need a further search statement, e.g. in the Area field. This can be applied by returning to the Filter by Form and
Care is needed to choose appropriate select statements which narrow down the number of records. For example, this Filter produces 670 entries in this list and would probably need further search statement, e.g. in the Area field. This can be applied by returning to the Filter by Form and adding the new select statement and clicking Apply Filter again. Note the computer brings up a Filter list within seconds, so this refining process is very efficient.
You can see how many entries the Filter produces by looking at the
number at the bottom of the form as shown here
Once you have produced a Filtered list you can obtain a variety of printouts using the Report Buttons outlined in blue at the bottom of the form. These are described in the Reporting section (Chapter 4).
You should be aware that all reports only contain the subset of entries produced from the results of your latest Filter operation.
To clear the filter, click the ‘Toggle Filter’ button on the top on the screen in the Home Ribbon.
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Developing Search Statements
A useful technique for selecting a single Topic and/or Area combination is to use the drop-down lists associated with these fields. Thus to select all entries relating to Christchurch Bay click Filter by Form then click the dropdown box next to the Area field. After a few seconds you will see a list of all possible Area Codes. Select and click the Area you want, i.e. Christchurch Bay. Notice that the code is enclosed in double quotes (“). This is the select format when the search string covers the whole of the field.
If you want exact searches e.g. entries for Solent, then type direct into the Area field “Solent (including the quotes). You must be aware that you will not find East Solent or West Solent in this case.
To find all entries with Solent in the Area field use the Like select statement i.e. Like “*Solent*”. Note that this time you will find West Solent or East Solent etc.
To clear the filter, click the ‘Toggle Filter’ button on the top on the screen in the Home Ribbon (see above).
Here are some useful search statements:
Field Type Search Statement Results
Text “Christchurch Bay” Christchurch Bay Like “*solent*” Solent West Solent East Solent Like “beach*” and Like Beach Sediment Transport “*trans*”
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Filter by Selection
This technique is useful to obtain all references to a particular name you see on the screen. Simply highlight the piece of text which interests you e.g. “Isle of Portland” in the example here. Then click the Filter by Selection Icon.
To clear the filter, click the ‘Toggle Filter’ button on the top on the screen in the Home Ribbon (see above).
Area List Form
This list shows all entries in Area order. Note that there are more entries in the list than references because there are multiple Areas for many references.
Use the List all Area Button on the Options Form to open
This opens the Area Code Form which shows you a list of the available area codes
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Area List Button Lists all references
for the selected area and shows full details for each record.
Shows the
number of entries per area in the database
Produces a report which
lists all Area Codes
From the Area List Form you can use all of the Filter methods described above to select references for certain area(s). Here are some search examples:
Like “*Durlston*” Like “*Solent*” “Isle of Wight”
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The example below shows the results for filtering for Solent.
You can click on the Full Record Button to investigate each record
You can produce a variety of reports of your filtered entries by clicking on any of the report buttons in the blue report group at the bottom of the page
Note that the number of pages is only a rough estimate since the actual length of reports is very variable depending on report type and length of any abstracts etc.
Topics List Form
This form shows all entries in Topic order. Note that there are more entries in the list than references because there are multiple Topics for many references.
Use the List all Topic Button on the Options Form to open.
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This opens the Topic Code Form which allows you to browse through the list of the available topic codes.
Topic List Button Lists all references for the selected topic and shows full details for each record.
Group It shows the ‘group’ codes
which classify the Topics into hierarchical groupings
Number of Entries It shows the number of entries per topic in the database
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From the Topic List Form you can use all the Filter methods described above to select references for certain Topics. In addition there are recommended ‘group’ codes to use in Like statements to select groups of topics. These are shown in Appendix 1.
You can click on Full Details Button to investigate each record
You can produce a variety of reports of your filtered entries by clicking on any of the buttons in the blue Reports group at the bottom of the page
Note that the number of pages is only a rough estimate since the actual length of reports is very variable depending on report type and length of any abstracts etc.
Topic and Area Form
Use the Search by Topic and Area Button on the Options
Form to open the Topic and Area Form
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Filter Icons Full Record You can Filter by Selection (1) You can quickly jump to or Filter by Form (2). the Full Record form to To apply the Filter click (3) see the complete reference and abstract
Browsing Use this slider to
quick move
“Tape through this list.
Player” Notice the list is These controls act like in the order of a tape player to step Topic then Area forward or back one
entry; or to jump to
the start/end entry. Click & Type in a number to jump to the nth record.
This figure tells you how many entries you
currently have “Filtered in”.
This is potentially the most important form for narrowing down a search to a specific combination of Topics and /or Areas. However caution is required because of the potential size of search results. There are over 48,000 entries in this list - being every combination of Topic and Area and REKEY. To print all these entries, even in a Citation report, would require 2,000 pages. Therefore it is advised you apply a filter before producing a report.
An important reason for using this form for searching is that for a given Area you get a breakdown of references into Topic classifications and conversely for a given Topic you get subdivisions into areas. This differs from the Topics List which gives references listed solely by Topic and also differs from Areas List which gives references solely by Area.
If you use search criteria on both Topic and Area you will produce a more useful list for your specific needs. 30
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Some Questions Answered
How do I find all entries within an area?
Two methods are possible: 1 go to the Area Codes Form, select the Area which interests you then click Area List button or: 2. go to Area Codes Form, Filter by Form using the drop-down list to select the desired area, Apply Filter click on Citation button to produce a report of your filtered entries
How do I find all entries for a range of Topics?
Go to Topics Codes Form, 2. Filter by Form using Like “*letterstring*”, e.g. Like “*sediment*” Apply Filter - e.g. you will get sediment budgets, products, offshore - transport etc. Click on Citation button to produce a report of your filtered entries
How do I find all entries for a Topic and sorted into Areas?
Two methods are possible:
Go to Topics & Areas Form Filter by Form using Like “*letterstring*”, e.g. Like Apply Filter – e.g. you will get all entries with sediment and these entries will be sorted into areas too. Or Go to Topics & Areas Form Use the Filter Button, Text Filters- contains ‘Sediment’
How do I find all entries for a Topic and a particular Area?
Go to Topics & Areas Form, Filter by Form using the drop-down lists for both the desired Area and Topic or use Like statements for both Topic and Area, Apply Filter
How do I find all entries for an Author between given dates?
Go to A-Z Author Form, Click in the Author field and use the Filter Button and Text Filters, ‘Contains.. Then select the year field and use the Filter button and Number Filter ‘Between’ to but in the smallest and largest year Click on Open Report Button to produce a report of your filtered entries or View Citations Button to view list of references
How do I find out what area codes have been used?
Go to Area Codes Form Browse this form - it will tell you how many entries there are in each Area, Jump to Area List to see a list of all the entries in your chosen Area. Click on Citation Button to produce a report of your filtered entries
How do I print my search?
Click the appropriate report button at the bottom of the form you are on. You can Preview your report prior to printing. Click, on the “printer” icon to print the whole report or use File/Print/ from and to pages to print part of the report
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CHAPTER 5 SCOPAC REPORTS
Producing Reports
All reports are available from the form that each is associated with. There is an action Button along the bottom of the form which activates the report. Refer to the table on page 16 which lists which reports are available from which forms.
You can produce a report without first having “filtered in” the entries which you want to appear in that report but it can produce a very large report therefore it is advisable to filter the entries before you produce a report. If you
apply a filter then the filtered entries appear on the form so that you can browse through the entries before deciding to print. Refer to the preceding sections above on Filtering entries.
Care is needed to ensure that you use selections which filter out sufficient entries to make the printouts a manageable length. The longest reports would produce thousands of pages without filtering.
The example below shows the results for filtering for author ‘Bradbury.’
The Full Record
Button takes you
to the Main Archive page for that record. From this page you can click on the Open Report Button to produce a report for that entry.
Report Buttons The number of filtered To run any report simply click on the corresponding Button. There are 4 entries (56) which will report button options on the A-Z Author Form:- be included in the Overview report is shown as in Citation the example above. CiteAbs
Full record
These produce reports for the filtered results. 32
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SCOPAC6 Reports
In total there are 6 different report formats: Overview Full Record Citation CiteAbs Area Codes Codes List
These report formats offer different ways of presenting the data contained within each record. The order in which the data is printed is affected by the form used to request the report:
Author order, prefaced by Topics, by Areas, or by Topics & Areas.
Therefore if you want a report in Area order use the Area List form, whereas if you want the report in Area order and broken into Topics use the Area & Topics List form.
Report: Overview Forms: A-Z Author The entries are always ordered by Author. This report lists Author, Year, Title, Publisher, Pages and REKEY. Tabular format with entries across the page in Landscape orientation. Approximately 5 entries per page.
Report: Full Record Forms: A-Z Authors, Topics List, Areas List, Topics & Areas List The entries are always ordered by Author. This report lists all fields: Author, Year, Yeardesc, Period, Title, Publisher, Topics, Areas, Abstract, Locations and REKEY. Columnar (Single record) format with fields arranged in a ‘boxed layout’ down the page in Portrait orientation. 1 entry per page.
Report: Citation (for bibliographies and reference lists) Forms: Overview, Topics List, Areas List, Topics & Areas List The order of this report depends on which Form was used to request the report, i.e. from Topics List Form the entries are grouped by Topic and then by Author whilst from Topic & Areas List the data is grouped first by Area, then by Topic and then by Author.
This report lists Author, Year, Title, Publisher, Pages. Free format with comma-delimited fields across the page in Portrait orientation. Approximately 8 - 10 entries per page.
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Report: CiteAbs (Citation and Abstract) Forms: Topics List, Areas List, Topics & Areas List, A-Z Authors The order of this report depends on which Form was used to request the report, i.e. from Topics List Form the entries are grouped by Topic and then by Author whilst from Topic & Areas List the data is grouped first by Area then by Topic and then by Author. This report lists Author, Year, Title, Publisher, Pages and then Abstract Free format with comma-delimited fields across the page in Portrait orientation. Abstract shown below citation. Approximately 2 - 5 entries per page.
Report: Area Codes Form: Area Codes This report lists for each Origin: Area Code and No. of Entries Tabular format with entries across the page in Portrait orientation. Approximately 20 entries per page.
Report: Topic Codes Form: Topic Codes This report lists for each Origin: Topic Code, Group Code, No. of Entries Tabular format with entries across the page in Portrait orientation. Approximately 15 entries per page.
Preview Reports before Printing
All report buttons actually produce a Preview screen giving you the option to check your printout before committing to the printer. Click the printer icon to print the entire report or use File/Print/from and to pages to select parts of the report to print.
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Advanced Reporting Facilities
You can produce your own reports and queries by using the Report Design programming option. Refer to ACCESS user guides for help on how to use Report Design.
Report Design You can modify any of the existing reports and create new reports from this screen. You may like to use the Report Wizard to speed up this process
SCOPAC or their sub-contractors can offer no direct support to changes made in-hou se to the software that has been supplied. However, advice is available from the software supplier.
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APPENDIX 1 TOPIC CODES
TOPIC GROUP Accretional / Depositional Structures ACCRET Artificial Reef REEF Barrier Beaches BEACH Beach Ecology BEACH Beach Erosion BEACH Beach Mineral Extraction BEACH Beach Morphodynamics BEACH Beach Profiles BEACH Beach Sediment Budgets BEACH Beach Sedimentology BEACH Chemical Oceanography OCEAN Cliff Ecology CLIFF Cliff Morphology CLIFF Cliff Processes CLIFF Climate CLIM Climate Change CLIM Coastal and Estuarine Reclamation RECLAM Coastal Sediment Budgets SED Cross-Shore Sediment Transport SED Dredging - Impacts of Navigation and Shipping DREDG Ecology ECOL Economic ECON Effluent Discharge EFF Erosion EROS Estuarine Ecology ESTUAR Estuarine Hydrodynamics ESTUAR Estuarine Morphology ESTUAR Estuarine Sediment Transport ESTUAR Estuarine Sedimentology ESTUAR Flood FLOOD Fluvial Sediments and River Currents FLUV Gauge GAUGE Geology of the Coastal Zone GEOL Geomorphological History GEOM Historical Evidence of Coastal Change HIST Holocene HOLO Human-Induced Impacts on the Coastal Zone HUMAN Intrusion INTRU Lagoon Ecology LAGOON Lagoon Morphology LAGOON Lagoon Sedimentology LAGOON
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Landslides LAND Longshore Sediment Transport LONG Marine Aggregate Extraction DREDG Modelling MOD Monitoring MON Mudflat Ecology MUD Mudflat Morphology MUD Mudflat Sedimentology MUD Mudflats MUD Nearshore Ecology NEAR Nearshore Morphology NEAR Nearshore Sediment Budgets NEAR Nearshore Sediment Transport NEAR Nearshore Sedimentology NEAR Nourish NOUR Offshore Aggregate Extraction OFF Offshore Ecology OFF Offshore Mineral Extraction OFF Offshore Morphology OFF Offshore Sediment Budgets OFF Offshore Sediment Transport OFF Offshore Sedimentology OFF Other impacts - Ecological Fisheries OTHER Other Impacts - Energy Generation OTHER Other Impacts - Oil and Gas Exploration OTHER Other Impacts - Power Station OTHER Other Impacts - Radioactivity OTHER Other Impacts - Recreational Activities OTHER Physical Oceanography OCEAN Planned Retreat RETREAT Policy POLICY Process PROCESS Processes PROCESS Raw Data RAW Raw Data - Aerial Photographs RAW Raw Data - Bathymetric Survey RAW Raw Data - Beach Levels RAW Raw Data - Beach Morphology RAW Raw Data - Beach Profiles RAW Raw Data - Beach Surveys RAW Raw Data - Borehole Logs RAW Raw Data - Current Metering RAW Raw Data - Echo Sounding and Seismic Surveys RAW Raw Data - Film and Video RAW Raw Data - Hydrographic Surveys RAW 37
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Raw Data - Maps RAW Raw Data - Meteorological Data RAW Raw Data - Oblique Photographs RAW Raw Data - Offshore Bathymetry and Water Flow Data RAW Raw Data - Particle Size Analysis RAW Raw Data - Photogrammetry RAW Raw Data - Photographs RAW Raw Data - Processing RAW Raw Data - Psd Curves RAW Raw Data - Remote Sensing RAW Raw Data - Seismic Surveys RAW Raw Data - Slides RAW Raw Data - Tidal Data RAW Raw Data - Tidal Flows RAW Raw Data - Tides and Weather RAW Raw Data - Topographic Surveys RAW Raw Data - Tracer Experiments RAW Raw Data - Wave Data RAW Raw Data - Wind Data RAW Reclamation RECLAM Recreational Activities RECR Saltmarsh SALT Saltmarsh Ecology SALT Saltmarsh Morphology SALT Saltmarsh Sedimentology SALT Sand Dune Ecology DUNE Sand Dune Morphology DUNE Scenario SCEN Sea-Level Change SEA Sediment Budgets SED Sediment Cells SED Sediment Products SED Shoreline Defences SHORE Shoreline Management Plans SHORE Shoreline Platform Morphology SHORE Shoreline Platform Processes SHORE Shoreline Platforms SHORE Shoreline Protection SHORE Slbeach SLBEACH Slcliff SLCLIFF Storm STORM Storm Surge STORM Tidal Currents TID Tidal Cycles TID Tidal Dynamics TID 38
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Tidal Flows TID Tidal Regimes TID Tidal Streams TID Tide Gauge TID Water Quality QUAL Water Temperatures RAW Wave Climates WAVE Wave Data WAVE Wave Dynamics WAVE Wave Magnitudes WAVE Wave Regimes WAVE Wetland Ecology WETLAND Wetlands WETLAND Wind Data WIND Wind Magnitudes WIND Winds WIND
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APPENDIX 2 AREA CODES
AREA Africa Anglia Asia Atlantic Australia Ballard Down to Durlston Head Bangladesh Beachy Head Beer Head to Otterton Ledge Belgium Berry Head to Start Point Blackstone Point to Start Point Bournemouth and Sandbanks Bracklesham Bay Brighton Marina (E) to Newhaven Western Breakwater Brighton to Bognor Regis Canada Carolina Central English Channel Central Southern England Chesil Beach and the Fleet Chichester Harbour Christchurch Bay Christchurch Harbour Connecticut Dart Estuary Dawlish Warren Denmark Devon Dorset Durlston Head to Osmington Mills East and West Wittering East Devon East Solent East Sussex Eastbourne Eastern Isle of Wight Eastern North America Eastern Southampton Water Egypt
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England Europe Exe Estuary Florida France General Germany Gosport to Warsash Great Britain Great Lakes Hampshire Handfast Point to Durlston Head Hayling Island Hopes Nose to Berry Head Ireland Isle of Portland Isle of Purbeck Isle of Wight Italy Japan Kent Langstone Harbour Long Island, North America Lyme Bay Lyme Regis to Beer Head Lyme Regis to Seaton Maldives Maryland Massachusetts, North America Milford-on-Sea to Hengistbury Head Netherlands New Zealand Newhaven to Beachy Head North Central Isle of Wight North East Isle of Wight North Sea North West Isle of Wight North West Solent Otterton Ledge to Straight Point Pacific Pagham Harbour Parson and Clerk to Hopes Nose Poole Bay Poole Harbour Portsea Island 41
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Portsmouth Harbour Selsey Bill Shoreham-by-Sea to Brighton Marina (W) Solent South Africa South America South and East Devon South Devon South East England South West England Southampton Water Southern Isle of Wight Southern North America Spain Spithead Start Bay Straight Point to Parson and Clerk Studland Bay Sweden Teign Estuary Teignmouth Texas Tor Bay Undercliff Coast, Isle of Wight Virginia Wales West and East Wittering West Bay to Lyme Regis West Solent West Sussex Western Isle of Wight Western North America Western Southampton Water Weymouth Bay
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APPENDIX 3 LOCATION CODES
Location Code Location Address ABP Associated British Ports, Ocean Gate, Atlantic Way, Southampton, Hampshire, SO14 3QN Hydrographic Department, Associated British Ports, Ocean Gate, Atlantic Way, Southampton, ABPO Hampshire, SO14 3QN ABPR ABP Research and Consultancy Ltd., Pathfinder House, Maritime Way, Southampton, SO1 1AE
ADC Arun District Council, Arun Civic Centre, Maltravers Road, Littlehampton, West Sussex, BN17 5LF Archaeology Data Service, Department of Archaeology, The King's Manor, University of York, York YO1 ADS 7EP Archives Department, The United Kingdom Hydrographic Office, Admiralty Way, Taunton, Somerset, AHD TA1 2DN ALL All SCOPAC Full Member authorities/ SCOPAC Secretariat. AUTHORB Author: "Bellmont", Mill Road, St. Helens, Isle of Wight, PO33 1VD BAL Batley Adams Ltd., St. Nicholas, New Road, Brading, Isle of Wight, PO36 0AH Coast Protection, Bournemouth Borough Council, Town Hall Annexe, St. Stephens Road, Bournemouth, BBC BH2 6EA BGS British Geological Survey Library, Keyworth, Nottingham, NG12 5GG BL Brixham Laboratory, Freshwater Quay, Brixham, TQ5 8BA. BM British Museum, London BME Beaulieu Manor Estate, John Montagu Building, Beaulieu, Brockenhurst, Hampshire, SO42 72N British Maritime Technology Ltd., Orlando House, 1 Waldegrave Road, Teddington, Middlesex, TW11 BMTS 8LZ British Oceanographic Data Centre (BODC), Joseph Proudman Building, 6 Brownlow Street, Liverpool, BODC L3 5DA BPD BP Development Ltd., Holton Heath Trading Park, Poole, Dorset, BH16 6LS BPDH BP Development Ltd., Hamble Oil Terminal, Hamble Lane, Hamble, Hampshire, SO3 5QT Beaulieu River Management Ltd., Harbourmaster's Office, Buckler's Hard Yacht Harbour, Buckler's Hard, BRML Brockenhurst, Hampshire, SO42 7XB BU Bournemouth University, Fern Barrow, Poole, Dorset, BH12 5BB CA Coastguard Agency, 44a Marine Parade West, Lee-on-the-Solent, Gosport, Hampshire, PO13 9NR CBA Council for British Archaeology, 66 Bootham, York, Y030 7BZ. CBC Technical Services, Christchurch Borough Council, Civic Offices, Christchurch, Dorset, BH12 1AZ CCO Channel Coastal Observatory, National Oceanography Centre, European Way, Southampton, SO14 3ZH
Planning & Strategic Services, Chichester District Council, East Pallant House, East Pallant, Chichester, CDC West Sussex, PO19 1TY CEC Marine Estates, Crown Estates Commissioners, 16 New Burlington Place, London, W1S 2HX Chichester Harbour Conservancy, Harbour Office, The Street, Itchenor, Chichester, West Sussex, PO20 CHC 7AW CHCC Charmouth Heritage Coast Centre, Lower Sea Land, Charmouth, Dorset, DT6 6LL CIRIA 6, Storey's Gate, Westminster, London, SW1P 3AU CM Chichester Museum, 35 Little London, Chichester, West Sussex, PO19 1PL COHC Cowes Harbour Commissioners, Harbour Office, Town Quay, West Cowes, Isle of Wight, PO31 7AS CSL Cartographical Services Ltd., Potfield North Common, Sherfield English, Romsey, SO51 6JT CUCE Department of Civil Engineering, City University London, Northampton Square, EC1V 0HB DCC County Planning Department, Dorset County Council, County Hall, Dorchester, Dorset, DT1 1XJ. Dorset Environmental Records Centre, Dorset County Museum, High Street, Dorchester, Dorset, DT1 DCM 1XA DCP Purbeck Heritage Coast Service, Durlston Country Park, Swanage, Dorset, BH19 1TD 43
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DEFRA Department for Environment, Food and Rural Affairs, Nobel House, 17 Smith Square, London SW1P 3JR DFR Directorate of Fisheries Research, Pakefield Road, Lowestoft, NR33 0HT DRA Defence Research Agency, Farnborough, Hampshire, GU14 6TD
Map and Air Photo Library, Department of Transport, Environment and the Regions, 2 Marshaw Street, DTERML London SW1P 3EB DWT Devon Wildlife Trust, Cricklepit Mill, Commercial Road, Exeter, Devon EX2 4AB EA Environment Agency, Rio House, Waterside Drive, Aztec West, Almondsbury, Bristol BS32 4UD Environment Agency (Southern Region), Guildbourne House, Chatsworth Road, Worthing, West Sussex, EAS BN11 1LD
Environment Agency (Wessex Region), Bridgwater House, King Square, Bridgwater House, King EAW Square, Bridgwater, Somerset, TA6 3EA EBBC Eastbourne Borough Council, 1 Grove Road, Eastbourne, East Sussex, BN21 4TW Engineering Department, Eastleigh Borough Council, Civic Offices, Leigh Road, Eastleigh, Hampshire, EBC SO5 4YY EDDC East Devon District Council, Council Offices, Knowle, Sidmouth, Devon, EX10 8HL
Exe Estuary Management Partnership, c/o Devon County Council, Lucombe House, County Hall, EEMP Topsham Rd, Exeter, EX2 4QW ENP Natural England, 3rd Floor, Touthill Close, City Road, Peterborough, PE1 1UA ENS Natural England, 2nd Floor, Cromwell House, 15 Andover Road, Winchester, Hampshire, SO23 7BT ESCC East Sussex County Council, County Hall, St Anne's Crescent, Lewes, East Sussex BN7 1UE
Eastern Solent Coastal Partnership, Havant Borough Council, Southmoor Depot & Offices, 2 Penner ESCP Road, Havant, PO9 1QH Department of Planning and Environment, Fareham Borough Council, Civic Offices, Civic Way, Fareham, FBC PO16 7PR FMRO Fleet Maintenance and Repair Organisation (FMRO), HM Naval Base, Portsmouth, PO1 3LZ FSG Field Studies Council Fleet Study Group Archives, Wesymouth College Library, Cranford Avenue, Weymouth, Dorset, DT4 FSGA 7LQ GBC Engineering Services, Gosport Borough Council, Town Hall, Gosport, Hampshire, PO12 1EB GM Gosport Museum, Walpole Road, Gosport, Hampshire, PO12 1NS GP Gifford and Partners, Carlton House, Ringwood Road, Woodland, Southampton, SO4 2HT HBC Department of Technical Services, Havant Borough Council, Civic Centre, Havant, PO9 2AX HCC Hampshire County Council, The Castle, Castle Ave., Winchester, SO23 8UJ HCCM Hampshire County Council Materials Laboratory, The Castle, Winchester, Hampshire, SO23 8UE HCCMR Modern Records Centre, County Records Office, The Castle, Winchester, Hampshire, SO23 8UE County Planning Department, Hampshire County Council, The Castle, Winchester, Hampshire, SO23 HCCP 8UE HL Havant Public Library (Reference Section), Meridian Centre, Havant, Hampshire, PO9 1UN Coastal Engineering Group, Maritime Engineering Department, HR Wallingford Ltd., Wallingford, HR Oxfordshire, OX10 8BA HRO Hampshire Record Office, 20 Southgate Street, Winchester, Hampshire, SO23 9EF HT Hovertravel Limited, Quay Road, Ryde, Isle of Wight, PO33 2HB HWT Hampshire Wildlife Trust, 71 The Hundred, Romsey, Hampshire, SO51 8BZ
Hampshire & Wight Trust for Maritime Archaeology, Room W1/95, National Oceanography Centre, HWTMA Empress Dock, Southampton, SO14 3ZH IOW Isle of Wight Council, County Hall, Newport, Isle of Wight, PO30 1UD IOWA County Archaeological Unit, 61 Clatterford Road, Carisbrooke, Newport, Isle of Wight, PO30 1NZ IOWCCE Isle of Wight Centre for Coastal Environment, Dudley Road, Ventnor, Isle of Wight, PO38 1EJ IOWL County Reference Library (Local Collection), Orchard Street, Newport, Isle of Wight 44
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ITE Institute of Terrestrial Ecology, Furzebrook Research Station, Wareham, Dorset, BH20 5AS
Isle of Wight Biodiversity Action Plan Partnership, Isle of Wight Council, Enterprise House, Monks Brook, IWBAPP Newport, Isle of Wight, PO30 5WB JCA Jonathan Cox Associates, Fig House, Poles Lane, Lymington SO41 8AB JNCC Joint Nature Conservation Committee, Monkstone House, City Road, Peterborough, PE1 1JY LDC Lewes District Council, 32 High Street, Lewes, East Sussex, BN7 2LX LHC Lymington Harbour Commissioners, Bath Road, Lymington, Hampshire, SO41 9SE LRDC Land Reclamation and Development Ltd., Half Moon House, High Street, Haslemere, Surrey, GU27 2HG MAFFE Fisheries Laboratory, MAFF, Remembrance Avenue, Burnham-on-Crouch, Essex, CM0 8HA MAFFL Flood and Coastal Defence Division, MAFF, Rivers House, 30-34 Albert Embankment, London, SE1 7LT MAFFM Fisheries Laboratory, MAFF, Birkenhead, Merseyside, L43 7RA MAFFS Fisheries Laboratory, MAFF, Pakefield Road, Lowestoft, Suffolk, NR33 OHT MBAUK Marine Biological Association of the UK, The Laboratory, Citadel Hill, Plymouth, Devon, PL1 2PB MCL The Manor of Cadland Library, Cadland House, Fawley, Southampton, SO4 1AA MCS Library, Marine Conservation Society, 9B Gloucester Road, Ross-on-Wye, HR9 5BU MEPD Marine Environmental Protection Division, MAFF, Nobel House, 17, Smith Square, London, SW1P 3HX
Marine Advisory and Consulting Service, Meteorological Office, Headquarters Annex, Eastern Road, MO Bracknell, Berkshire, RG12 2UR MOD Ministry of Defence, Defence Land Agent, Estate Office, Durrington, Salisbury, SP4 8AF Mary Rose Trust, Historic Ships Centre, College Road, H.M.Naval Base, Portsmouth, Hampshire, PO1 MRT 3LX MTC Marine Training Centre, Hengistbury Head, Dorset, BH6 4EN MTL Marex Technology Ltd., Cowes, Isle of Wight, PO31 7W MVFC Medina Field Centre, Dodnor Lane, Newport, Isle of Wight, PO30 5TE Coastal Protection Section, New Forest District Council, Appletree Court, Beaulieu Road, Lyndhurst, NFDC SO43 7PA National Library of Air Photographs, RCHME, Alexander House, 19 Fleming Way, Swindon, Wiltshire, NLAP SN1 2NG NO ACCESS No Access NPP Engineer, Needles Pleasure Park, Alum Bay, Isle of Wight, PO39 0JD NRSC National Remote Sensing Centre, Space Department, RAE Farnborough, GU14 6TD NSS North Solent Shore Warden, English Nature, Boldrewood, Boldre Lane, Boldre, Lymington, SO41 8PA NT National Trust, Heelis, Kemble Drive, Swindon, SN2 2NA OPRU Oil Pollution Research Unit, Orielton Field Studies Centre, Pembroke, Dyfed, SA71 5EZ OS Ordnance Survey (Air Photo Division), Romsey Road, Maybush, Southampton, SO9 4DH PBC Poole Borough Council, Civic Centre, Poole, Dorset, BH15 2RS PBL Parkman Bucks Ltd., 43 The Boardwalk, Port Solent, Cosham, Portsmouth, PO6 4TP City Engineer's Department, Portsmouth City Council, Civic Offices, Guildhall Square, Portsmouth, PO1 PCC 2AS PCL Poole Central Library (Reference Section), Dolphin Centre, Poole, BH15 1QE PCO Plymouth Coastal Observatory, University of Plymouth, Drake Circus, Plymouth PL4 8AA PD Posford Duvivier Ltd., East Chester House, Harlands Road, Haywards Heath, West Sussex, RH16 1TG PDC Planning Department, Purbeck District Council, Westport House, Wareham, Dorset, BH20 4PP PG Powergen (Fawley) PHC Poole Harbour Commissioners, Harbour Office, Town Quay, Poole, Dorset, BH15 1HG PMWR Warden PMWR, Fircroft, Snow Hill, Bere Regis, Wareham, Dorset PSA D C E S Geotechnics, Property Services Agency, Apollo House, 36 Wellesley Road, Croydon, CR9 3RR
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PSAB Property Services Agency, Pine Court, Genis Road, Bournemouth, BH1 3DG PSAP Property Services Agency, Brunel House, 42, The Hard, Portsmouth. PO1 6NZ PUBLISHER Available from publisher QA Quarr Abbey, Ryde, Isle of Wight, PO33 4ES RHM Red House Museum, Christchurch, Dorset, BH23 1BU SCHOOL School records SCOPAC Secretariat, Havant Borough Council, Public Service Plaza, Civic Centre Road, Havant, SCOPAC Hampshire, PO9 2AX SCRL Central Reference Library, City of Southampton Civic Centre, Southampton, Hampshire, SO14 7LW South Downs Coastal Group. Worthing Borough Council, Strategic Regional Coastal Monitoring, Portland SDCG House, Richmond Road, Worthing, West Sussex, BN11 1HS South East Coastal Group, Canterbury City Council, Strategic Monitoring, Military Road, Canterbury, SECG Kent. CT1 1YW SG Area Engineer's Office, Southern Gas, Brittania Road, Northam, Southampton, Hampshire, SO9 5AR SLP Slapton Line Partnership, Follaton House, Plymouth Road, Totnes, Devon TQ9 5NE SOC Southampton Oceanography Centre, European Way, Southampton, Hampshire SO14 3ZH SPA Shoreham Port Authority, Albion Street, Southwick, Brighton, BN42 4ED Selsey Peninsula Partnership, Chichester District Council , East Pallant House, 1 East Pallant SPP Chichester, West Sussex, PO19 1 TY SSC Sussex Seasearch, 14 Brooklands Way, Coldwaltham, Pulborough, West Sussex, RH20 1LT SW Southern Water, Guildbourne House, Worthing, West Sussex, BN11 1LD SWC Southampton Weather Centre, Southampton, Hampshire SWT The Sussex Wildlife Trust, Wood Mills, Henfield, West Sussex, BN5 9SD SWWS South-West Water Services Ltd., Valley Road, Plympton, Plymouth, PL7 3RQ TCE The Crown Estate, 16 New Burlington Place, London, W1S 2HX THNS Trinity House Navigation Service, Trinity House, Tower Hill, London, EC3N 4DH Civil Engineering Department, University of Brighton, Cockcroft Building, Moulsecoomb, Brighton, BN2 UBCE 4GJ UEA School of Environmental Science, University of East Anglia, Norwich Research Park, Norwich, NR4 7TJ ULL Thesis Library, University of London, Senate House, London, WC1E 7HU Unknown Unknown Civil Engineering Department, University of Portsmouth, Burnaby Building, Burnaby Road, Portsmouth, UPCE PO1 3QL UPF Frewen Library, University of Portsmouth, Cambridge Road, Portsmouth, PO1 2ST Department of Geography, University of Portsmouth, Buckingham Building, Lion Terrace, Portsmouth, UPG PO1 3HE Department of Geology, University of Portsmouth, Burnaby Building, Burnaby Road, Portsmouth, PO1 UPGL 3QL UPM Institute of Marine Sciences, University of Portsmouth, Ferry Road, Eastney, Hampshire, PO4 9LY US University of Sussex, Sussex House, Brighton, BN1 9RH USCE Department of Civil and Environmental Engineering, University of Southampton, Hampshire, SO9 5NH USG Geodata Institute, Department of Geography, University of Southampton, SO9 5AW Hampshire and Wight Trust for Marine Archaeology, Administration Building, The University, USH Southampton, SO9 5NH USHL Hartley Library, University of Southampton, Highfield, Southampton, SO17 1BJ USL The Library, University of Southampton, Highfield, Southampton, SO17 1BJ USUL University of Surrey Library, University of Surrey, Guildford, Surrey, GU2 7XH USWES University of Plymouth, Environmental Sciences Department, Drake Circus, Plymouth, PL4 8AA Engineer and Surveyor's Department, Worthing Borough Council, Town Hall, Worthing, West Sussex, WBC BN11 1HA WDDC Engineering Department, West Dorset District Council, 37 Glyde Park Road, Dorchester, Dorset, DT1 46
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WEL Wimpey Environment Ltd., Beaconsfield Road, Hayes, Middlesex, UB4 O1LS WL Wimpey Ltd., Hargreaves Road, Groundwell Industrial Estate, Swindon, Wiltshire, SN25 5AZ WPBC Weymouth and Portland Borough Council, Municipal Offices, North Quay, Weymouth, Dorset, DT4 8TA WSCC County Planning Department, West Sussex County Council, Chichester, West Sussex, PO19 1RQ WSRO West Sussex Record Office, Orchard Road, Chichester, PO19 1RN YHC Yarmouth (Isle of Wight) Harbour Commissioners, The Quay, Yarmouth, Isle of Wight, PO41 0NT
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APPENDIX 4 GLOSSARY OF TERMS
Table A stored collection of data with common characteristics. A Table has rows of information called records (or lines) and columns called fields. The table is given a name (such as Main Archive) and is treated like a file within ACCESS.
Record A line in a table made up of a series of fields. For table Main Archive a record equates to the Reference. Each record is assigned a field with a unique number (REKEY) and termed the index.
Form Sometimes called a screen, this is a useful means for laying out the information contained in Tables. Forms can show one record at a time (Columnar Form) or multiple records in a list (Tabular Form). In SCOPAC DATABASE, the Full Record is an example of a Columnar Form and the Topics & Area List is an example of a Tabular Form.
Query A set of criteria (questions about the data) which can be applied to Tables to produce subsets of information. Running the Query always produces up to date results.
Report The means of producing printed information from Tables laid out in pre-defined formats. You can produce reports from either Tables or Queries. All the SCOPAC reports are requested from appropriate Forms. However, you can produce your own reports - see page 36.
Field A data item e.g. Author, Title etc.
View The type of screen layout in use to portray the data. Different views are provided by Forms.
Datasheet A generalised data view of either Tables or Queries very similar to a spreadsheet layout.
Filter The means in ACCESS of applying search criteria to the Table. A filter consists of a series of statements to exclude or include each record from the Table.
Filter by Form The method of setting up filter statements on each field in the record.
Filter By Selection The quick method of setting up a general filter statement. Simply highlight the text you want to filter on.
Apply Filter A filter statement is not activated until you apply it to the Table. This is done by clicking the Apply Filter icon
Remove Filter A filter can be removed from the data by clicking the Apply Filter icon a second time.
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