Acknowledgements The SCOPAC Bibliographic Database has been updated from previous releases to take advantage of modern developments in software. The project was commissioned by SCOPAC. Database redesign and updating of content in 1989 by RACER Group Department of Geography University of Portsmouth Buckingham Building Lion Terrace Portsmouth PO1 3HE Conversion from Inmagic to Microsoft ACCESS was completed in 1998 by: RP Projects 67 Horndean Road Emsworth Hampshire PO10 7PU SCOPAC 5 updating and redesigning in Microsoft ACCESS 97 and Microsoft ACCESS 2000 was completed in 2002 by: David Carter and Robert Doe Department of Geography University of Portsmouth Buckingham Building Portsmouth PO1 3HE SCOPAC 6 updating and redesigning in Microsoft ACCESS 2010 was completed in 2012 by: Malgosia Gorczynska and Clare Wilkinson Channel Coastal Observatory National Oceanography Centre European Way Southampton SO14 3ZH In collaboration with David Carter Working as an independent consultant. Dr. Malcolm Bray University of Portsmouth Whilst every reasonable effort has been made to ensure the reliability of the information contained in this document and in the Database, SCOPAC, or its sub-contractors, accept no liability for errors, omissions or inaccuracies. If you, the user, find an inconsistency please send details to the suppliers who will then try to rectify the problem. December 2012. User Guide 2012 2 User Guide 2012 Contents Chapter 1 Introduction 1 Aims of the study 1 Database Attributes 1 Concept 1 Topics covered 1 Areas included 2 Sources 2 Database Development 2 Current Capabilities 3 Chapter 2 Collation of Material 4 SCOPAC 5 Original Data Collection 4 SCOPAC 5 Visits to Organisations 4 SCOPAC 6 Data Collection 2012 5 SCOPAC 5 Compilation Criteria 5 SCOPAC 6 Compilation Criteria 5 Chapter 3 Construction of the Database 6 SCOPAC 5 6 Data Concept 6 SCOPAC 6 7 Data Table Structure 7 Linked Tables 7 Links between Tables 7 Main Archive Table 8 Topics Table 9 Areas Table 9 Locations Table 9 Availability 10 iii User Guide 2012 Abstracts Table 10 Topics & Areas Table 10 Chapter 4 Searching the Database 12 ACCESS Form, Query and Report 12 Getting Started 12 SCOPAC Forms 14 Startup Form 14 SCOPAC Options Form 15 A-Z Author Form 17 Main Archive Form 19 Filtering References in ACCESS Forms 20 Additional Filtering Methods in ACCESS Forms 21 Filter by Form 22 Developing Search Statements 24 Filter by Selection 25 Area List Form 25 Topics List Form 27 Topic and Area Form 29 Some Questions Answered 31 Chapter 5 SCOPAC Reports 32 Producing Reports 32 SCOPAC 6 Reports 33 Preview Reports before Printing 34 Advanced Reporting Facilities 35 Appendices Topic Code List 36 Area Code List 40 Location Code List 43 Glossary of Terms 48 iv User Guide 2012 v User Guide 2012 SCOPAC SEDIMENTATION AND SEDIMENT TRANSPORT DATABASE CHAPTER 1 INTRODUCTION Aims of the Study The aim of this bibliographic study is to compile as much as possible of the available published and unpublished literature and information relating to coastal sedimentation processes and sediment transport along the south coast of England between Start Point (Devon) and Beachy Head (East Sussex). SCOPAC originally commissioned this study in 1988 because it recognised that sediment was a vital resource in protection of the coastline. Furthermore, adequate management of the coastline requires a sound knowledge and understanding of coastal sediment dynamics. SCOPAC was aware that various independent research studies on this subject had been undertaken but it was not in a position to gain an overview of the literature. It was therefore considered a necessary first step to compile all existing information to a standard format and in readily accessible form. Database Attributes Concept It was decided by SCOPAC that this compilation should take the form of a database based on bibliographic details and abstract with a system of keywords for each item. Searches and compilations for a particular area or particular topic could then be undertaken according to user requirements. This report sets out the details of how the database was originally compiled and subsequently updated, and how searches can be made. Topics Covered The approach taken is broad-based, because many factors, operating over a range of timescales, influence the transport and deposition of sediment. These vary from geological history, determining materials which are potential sources of sediment, through to wave climate which may control transport rates. The full list of topics covered is provided in Appendix 1. Long-term development of the coast is considered under the headings of geomorphological history and historical evidence. Beach, nearshore and offshore morphodynamics are of importance as a function of transport. The particular environments of cliffs, estuaries, salt-marshes and sand dunes each have entries as they represent specific sources and sinks of sediments. Human influences considered include shoreline protection and defence, navigation dredging and offshore mineral extraction, land claim and effluent discharge. 1 User Guide 2012 Areas Included The original geographical area of coverage was the coastal zone from Lyme Regis in the west to Shoreham-by-Sea in the east. The update completed in 2002 includes a westward extension to Start Bay, Devon and an eastwards extension to Beachy Head, East Sussex. The first was commissioned by the Lyme Bay and South Devon Coastal Group, the latter by the South Downs Shoreline Management Plan Group, both working in co-operation with SCOPAC. The coastal zone is defined broadly, including areas above high water influenced by marine processes. The offshore zone has not been strictly delimited and some appropriate papers on the central and western English Channel are included. References used or the Global Warming and Sea-level Rise Study (Bray et alia, 1992) have also been included; these are national and international in scope. Literature on this topic has not been included in subsequent revisions. Sources This encompasses published journal and magazine articles, monographs and texts, and unpublished reports from statutory organisations, consultancy and commercial companies. Details of "Raw" data collections are also included in the earlier versions, though full metadata are not provided. This information is available in more comprehensive form via the regional strategic monitoring questionnaire survey of SCOPAC member authorities initiated in 2000 for the SCOPAC 5 update. Where it has not been possible to obtain or inspect a copy of any item, confirmed bibliographic details are given without an abstract. The 2012 revision does not refer to ‘raw’ data given establishment of the South-east and South-west Regional Coastal Monitoring Programmes. “Raw” data may be downloaded directly from www.channelcoast.org. Database Development The SCOPAC database was originally compiled and assembled during 1989 and comprised 2,160 items, occupying 3.5 megabytes of computer hard disk storage. Substantial revisions were issued to SCOPAC Full member authorities in 1992, 1995 and 1998, by which time the number of entries exceeded 3,800. However the software used to access the database remained unchanged. It was decided that for the last edition (1998), there would be significant advantages in converting to modern software. Microsoft ACCESS was chosen because it is used by the great majority of SCOPAC member authorities, it has a wealth of advanced search facilities and it offers future upgrading options. It was possible to provide all the facilities of the previous versions of the database and include many additional capabilities. The 2002 version included almost 5000 separate entries, an indication of the substantial quantity of research and investigation work undertaken in the twelve years since the completion of the first edition of the database. The 2012 version 6.0 identified an additional 700 new entries covering the 10 years since the last update. The database was also redesigned in ACCESS 2010. 2 User Guide 2012 Current Capabilities The following facilities are now available: ♦ Multiple views of the data on the computer screen. ♦ On-screen searches based on any 'field' or 'part-field' of the information. ♦ A wide variety of hard copy prints to suit a variety of applications. ♦ Convenient ways of copying results for use in other systems and documents. ♦ Flexibility so that users can amend the search and display functions to suit their needs. 3 User Guide 2012 CHAPTER 2 COLLATION OF MATERIAL SCOPAC 5 Original Data Collection 2000 An initial core collection of information was available at the start of the original compilation, covering all parts of the SCOPAC area coastline. In addition, copies of many of these papers were available for the compilation of abstracts and the checking of reference citations. The Inter- Library loans system was used to obtain copies of papers not held, and to borrow reports, academic theses, etc. At the same time, a number of on-line computerised bibliographic databases were searched, using systematic key terms and major regional place names. This approach did not prove particularly productive although it did identify a number of significant papers that had been missed by other search procedures. SCOPAC 5 Visits to Organisations The main effort involved making contact with a very wide range of organisations known to have carried out, or commissioned, investigative research recorded in a variety of formats. These proved to be mostly unpublished reports (e.g. reports of consultants to clients), internal papers and memoranda of restricted circulation, and sets of "raw" data obtained through both short and long-term monitoring programmes. A substantial number of academic theses, details of which were only obtainable from the libraries of higher education establishments, provided an additional resource of unpublished material. An initial check-list of organisations, based on SCOPAC membership and others known to be active in the field of coastal research, were contacted for information. The response from the majority was sufficiently positive to justify one or more visits in order to inspect and summarise all relevant source material.