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Rare Book Collections Cataloguing Manual NATIONAL LIBRARY OF SCOTLAND RARE BOOK COLLECTIONS DIVISION CATALOGUING MANUAL 2005 National Library of Scotland Rare Book Collections Cataloguing Manual - Page 2 National Library of Scotland Rare Book Collections TABLE OF CONTENTS PREFACE------------------------------------------------------------------------------------------------ 6 GUIDING PRINCIPLES ----------------------------------------------------------------------------- 7 LIST OF ABBREVIATIONS ------------------------------------------------------------------------ 9 LEADER FIELD --------------------------------------------------------------------------------------11 006 FIELD – ADDITIONAL MATERIAL CHARACTERISTICS -------------------------13 007 FIELD ----------------------------------------------------------------------------------------------13 008 FIELD ----------------------------------------------------------------------------------------------14 040 CATALOGUING SOURCE -------------------------------------------------------------------21 041 LANGUAGE CODE-----------------------------------------------------------------------------22 043 GEOGRAPHIC AREA CODE ----------------------------------------------------------------23 100 MAIN ENTRY – PERSONAL NAME-------------------------------------------------------24 110 MAIN ENTRY – CORPORATE NAME ----------------------------------------------------26 111 MAIN ENTRY – MEETING NAME---------------------------------------------------------28 130 MAIN ENTRY – UNIFORM TITLE --------------------------------------------------------29 240 UNIFORM TITLE -------------------------------------------------------------------------------30 245 TITLE STATEMENT --------------------------------------------------------------------------32 246 VARYING FORM OF TITLE ----------------------------------------------------------------41 250 EDITION STATEMENT -----------------------------------------------------------------------44 260 PUBLICATION, DISTRIBUTION, ETC. (IMPRINT) ----------------------------------46 300 PHYSICAL DESCRIPTION ------------------------------------------------------------------49 440 SERIES AREA------------------------------------------------------------------------------------54 500 GENERAL NOTE -------------------------------------------------------------------------------54 504 BIBLIOGRAPHY, ETC. NOTE --------------------------------------------------------------62 505 FORMATTED CONTENTS NOTE----------------------------------------------------------63 Cataloguing Manual - Page 3 National Library of Scotland Rare Book Collections 509 LOCAL NOTE------------------------------------------------------------------------------------64 510 CITATION/REFERENCES NOTE ---------------------------------------------------------64 530 ADDITIONAL PHYSICAL FORM AVAILABLE NOTE ------------------------------70 561 PROVENANCE NOTE -------------------------------------------------------------------------71 563 BINDING INFORMATION NOTE ----------------------------------------------------------78 600 SUBJECT ADDED ENTRY -------------------------------------------------------------------80 610 SUBJECT ADDED ENTRY – CORPORATE NAME -----------------------------------81 611 SUBJECT ADDED ENTRY – MEETING NAME ----------------------------------------83 630 SUBJECT ADDED ENTRY – UNIFORM TITLE ----------------------------------------83 650 SUBJECT ADDED ENTRY – TOPICAL TERM -----------------------------------------85 651 SUBJECT ADDED ENTRY – GEOGRAPHIC NAME----------------------------------89 655 INDEX TERM – GENRE/FORM-------------------------------------------------------------91 700 ADDED ENTRY – PERSONAL NAME ----------------------------------------------------95 710 ADDED ENTRY – CORPORATE NAME--------------------------------------------------97 711 ADDED ENTRY – MEETING NAME ------------------------------------------------------98 730 ADDED ENTRY – UNIFORM TITLE ------------------------------------------------------99 740 ADDED ENTRY – UNCONTROLLED RELATED/ANALYTICAL TITLE -------99 856 ELECTRONIC LOCATION AND ACCESS--------------------------------------------- 100 HOLDING AND ITEM RECORDS FOR MULTI VOLUME WORKS----------------- 101 HOLDINGS RECORDS (MONOGRAPHS) -------------------------------------------------- 102 ITEM RECORDS ----------------------------------------------------------------------------------- 108 PRESERVATION MICROFILMS -------------------------------------------------------------- 110 APPENDICES---------------------------------------------------------------------------------------- 113 APPENDIX 1 NLS INTERPRETATION OF DCRB---------------------------------------- 114 APPENDIX 2 AUTHORIZED NLS INTERPRETATION OF DCRB FOR 1801-1900 IMPRINTS IN BOOKS FORMAT -------------------------------------------------------------- 121 APPENDIX 3 COLLECTION-LEVEL CATALOGUE RECORDS--------------------- 126 Cataloguing Manual - Page 4 National Library of Scotland Rare Book Collections APPENDIX 4 CATALOGUING INCUNABLES------------------------------------------- 136 APPENDIX 5 RARE SERIALS ----------------------------------------------------------------- 140 APPENDIX 6 CATALOGUING MICROFORM SERIALS (NEWSPLAN) ----------- 144 APPENDIX 7 CATALOGUING AND ESTC------------------------------------------------- 147 APPENDIX 8 SOURCES FOR BIOGRAPHICAL INFORMATION------------------- 154 APPENDIX 9 TERMINOLOGY TO BE USED IN DESCRIBING VARIOUS PARTS OF THE BOOK-------------------------------------------------------------------------------------- 157 APPENDIX 10 EDITION/ISSUE/IMPRESSION/STATE --------------------------------- 159 APPENDIX 11 STANDARD CITATION FORMS: ADDITIONAL REFERENCES 161 APPENDIX 12 ALTERNATIVE DATING SYSTEMS------------------------------------- 164 APPENDIX 13 GUIDELINES FOR ROMANIZATION OF GREEK TEXT---------- 168 APPENDIX 14 ACCESSION STAMPING IN THE NATIONAL LIBRARY OF SCOTLAND ------------------------------------------------------------------------------------------ 171 APPENDIX 15 REFERENCE RESOURCES TO BE UPDATED------------------------ 172 APPENDIX 16 SHELFMARKING ------------------------------------------------------------ 173 APPENDIX 17 SIGNS/SYMBOLS USED IN NLS SHELFMARKS--------------------- 183 APPENDIX 18 QUALITY ASSURANCE ----------------------------------------------------- 184 APPENDIX 19 GUIDELINES FOR RECORDING CATALOGUING STATISTICS ----------------------------------------------------------------------------------------------------------- 185 APPENDIX 20 ALDIS ITEMS ------------------------------------------------------------------ 186 APPENDIX 21 BIBLIOGRAPHY -------------------------------------------------------------- 187 INDEX TO THE NLS RARE BOOKS COLLECTIONS DIVISION CATALOGUING MANUAL --------------------------------------------------------------------------------------------- 191 Cataloguing Manual - Page 5 National Library of Scotland Rare Book Collections PREFACE This manual sets out the bibliographic standards and procedures followed for the cataloguing of older printed books (currently defined as pre-1801 items) in the National Library of Scotland. It is a revision of the manual drawn up in 1993 and subsequently updated in 1995. It is designed to provide the Library’s cataloguing staff with all the information they need to catalogue an older printed book whether by recording that information here or by giving references to other readily available sources for that information. In so far as it contains matters of interpretation and policy not found in published sources, it may also be of interest to librarians elsewhere. It should be noted many of the procedures outlined in this document reflect the fact that the Library currently uses the Voyager cataloguing system. This manual is the work of staff of the Library’s Rare Book Collections division. Comments and suggestions for amendments should be passed to [email protected]. 2005 Cataloguing Manual - Page 6 National Library of Scotland Rare Book Collections GUIDING PRINCIPLES • All items should be catalogued as if the ‘ideal’ printed copy were being catalogued. • All pre-1801 material is catalogued in accordance with AACR2 and DCRB. We have incorporated into the Manual those changes proposed during the current revision process towards the new edition of DCRB (Descriptive Cataloguing of Rare Materials (Books) DCRM(B)) that seem to be already widely accepted by rare book cataloguers and in our opinion are likely to be incorporated in the new edition. We have an input into the revision process and are carefully monitoring it. • Where appropriate, catalogue records should emphasise the features of items catalogued that explain their inclusion in the National Library of Scotland’s collections. • No access points not readily explained by information from the title should be included without an explanatory 500 note. Cataloguing Manual - Page 7 National Library of Scotland Rare Book Collections Cataloguing Manual - Page 8 National Library of Scotland Rare Book Collections LIST OF ABBREVIATIONS AACR2 – Anglo-American Cataloging Rules, 2nd edition, 1974. AAT – Art and Architecture Thesaurus ALA – American Library Association CERL – Consortium of European Research Libraries CURL – Consortium of Research Libraries DCRB – Descriptive Cataloging of Rare Books, 2nd edition, 1991. DCRB(M) – Descriptive Cataloging of Rare Materials (Books) ECCO – Eighteenth Century Collections Online EEBO – Early English Books Online ESTC – English Short-Title Catalogue ISBD – International Standard Bibliographic Description ISTC – Incunabula Short -Title Catalogue LC – Library
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