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Meeting of the Board AGENDA

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Meeting of the Board AGENDA 1 of 82 Meeting of the Board Tuesday, February 9, 2021 at 6:15 p.m. Microsoft Teams Pages AGENDA 1. CALL TO ORDER 2. TERRITORIAL ACKNOWLEDGEMENT We begin our meeting by acknowledging that we are in the Traditional Territory of the Ojibway and Oji-Cree people of the Mattagami First Nation, located in Treaty 9 Territory, and the Métis who have chosen to settle in this area. 3. TRUSTEE ABSENCE 4. APPROVAL OF THE AGENDA 5. DECLARATION OF CONFLICT OF INTEREST Trustees declaring a conflict of interest, must do so, in writing, with a log kept in the Chair’s office. Trustees declaring a conflict are to disconnect from Microsoft Teams at the time of the discussion and will receive a text from the Director of Education / Secretary of the Board when they are welcome to join. 6. APPROVAL OF MINUTES i. Meeting of the Board: January 26, 2021 3 7. BUSINESS AND/OR QUESTIONS ARISING OUT OF MINUTES 8. UNFINISHED BUSINESS i. Letter to Mayors and Councils: Policy 2.2.2: Community Planning and Partnerships 8 9. PRESENTATIONS 10. ADMINISTRATIVE REPORTS i. Policy 1.2.9: Occasional Teacher Evaluation Policy and Procedure for Receipt (Superintendent Rowe) 9 ii. Strategic Plan Consultation Update (Communications Officer Denis) 2 of 82 Meeting of the Board – February 9, 2021 11. COMMITTEE REPORTS i. Minutes of the Finance and Property Committee Meeting held January 26, 2021 18 ii. Minutes of the Human Resources Committee Meeting held January 26, 2021 20 12. OTHER BUSINESS 13. ONTARIO PUBLIC SCHOOL BOARDS’ ASSOCIATION (OPSBA) i. OPSBA Report (Trustee Henderson) ii. Public Education Symposium (PES) Update (Trustees) 14. MINISTRY OF EDUCATION i. Memo: January 25, 2021: Further Guidance on Assessment, Evaluation and Reporting for the 2020-21 School Year 22 ii. Memo: January 25, 2021: Education Sector Eligibility for Emergency Child Care 26 iii. Memo: January 27, 2021: 2021-22 Provincial Committee on Learning Disabilities (PCLD) Admission Packages and Interviews 28 iv. Memo: January 28, 2021: Ministry of Education Updates 33 v. Memo: February 1, 2021: Federal Safe Return to Class Fund and Expanded Targeted Testing in Schools 36 vi. Memo: February 1, 2021: 2021:SB01–Second Phase of the Safe Return to Class Fund 49 vii. Memo: February 2, 2021: Temporary Certificate of Qualification and Registration 52 viii. Memo: February 3, 2021: Ministry of Education Updates 55 ix. Memo: February 3, 2021: 2021:B02: 2021 Proportions of Enrolment for purposes of The Education Act, Subsections 238(2) and 257.8(3) 59 15. CORRESPONDENCE 16. STUDENT TRUSTEE REFLECTIONS 17. ITEMS FOR FUTURE MEETINGS i. March 9, 2021: Strategic Plan Mid-Year Presentation ii. April 6, 2021: Innovation, Equity, Culture: iPad Initiative Update and Next Steps iii. May 4, 2021: Graduation Rates iv. June 1, 2021: Special Education, Mental Health and Well-Being 18. ADJOURNMENT 3 of 82 Meeting of the Board – February 9, 2021 Approval of Minutes: Meeting of the Board held January 26, 2021 Meeting of the Board Tuesday, January 26, 2021 at 6:15 pm Microsoft Teams MINUTES TRUSTEES PRESENT Howard Archibald Bob Brush, Chair Dennis Draves, Vice Chair Val Fuller Tom Henderson Erica Logan Steve Meunier Brian Peever Rosemary Pochopsky Cindy Pye-Reasbeck Ken Steinbrunner STUDENT TRUSTEES PRESENT Jamal Gagnon Ethan Hurtubise STUDENT TRUSTEES ABSENT Rowan Glover ADMINISTRATION PRESENT Lesleigh Dye - Director of Education Jo-Anne Farmer - Superintendent of Education Pearl Fong-West - Superintendent of Business/Finance and Treasurer Kristen Niemi - Superintendent of Education Steven Pladzyk - Superintendent of Education Jim Rowe - Superintendent of Human Resources ADMINISTRATION ABSENT NIL RECORDING SECRETARY Melanie Carr - Executive Assistant to the Director of Education Lesleigh Dye STAFF PRESENT Melanie Carr - Executive Assistant to the Director of Education, Lesleigh Dye Andréanne Denis - Communications Officer Larry Souliere - Information Services Coordinator 4 of 82 Meeting of the Board – February 9, 2021 IN-CAMERA SESSION The In-Camera session meeting was called to order at 5:57 p.m. by Vice-Chair Dennis Draves. 7787-21 LOGAN / HENDERSON THAT this Board resolve itself into a Committee of the Whole. CARRIED 7788-21 POCHOPSKY / BRUSH THAT this Board resolve itself into a Committee of the Whole, In-Camera. CARRIED 7789-21 STEINBRUNNER / FULLER THAT we now rise and report to the Board. CARRIED 7790-21 ARCHIBALD / DRAVES THAT this Board reconvene in Regular Session. CARRIED CALL TO ORDER The Regular Session meeting was called to order at 6:13 p.m. by Chair Bob Brush TERRITORIAL ACKNOWLEDGEMENT The meeting opened with the land acknowledgement of our being on the Traditional Territory of the Ojibway and Oji-Cree people of the Mattagami First Nation, located in Treaty 9 Territory, and the Métis who have chosen to settle in this area. TRUSTEE ABSENCE 7791-21 PYE-REASBECK / THAT the Board Approve the absence of the STEINBRUNNER following Trustees from the January 26, 2021 Meeting of the Board: i. Student Trustee Glover APPROVAL OF THE AGENDA 7792-21 POCHOPSKY / MEUNIER THAT the agenda for the Meeting of the Board dated January 26, 2021 be approved. CARRIED DECLARATION OF CONFLICT OF INTEREST Trustees were asked to declare conflicts of interest as they arise and must do so in writing in the log kept in the Chair’s office. Trustees declaring a conflict are to disconnect from Microsoft Teams at the time of the discussion and will receive a text from the Director of Education / Secretary of the Board when they are welcome to join. Trustee Pye-Reasbeck declared conflict in relation to an item in-camera. 5 of 82 Meeting of the Board – February 9, 2021 APPROVAL OF MINUTES 7793-21 PEEVER / FULLER THAT the Board approve the minutes of the meeting of the Board held January 12, 2021. CARRIED BUSINESS AND/OR QUESTIONS ARISING OUT OF MINUTES NIL UNFINISHED BUSINESS NIL PRESENTATIONS NIL ADMINISTRATIVE REPORTS 7794-21 HENDERSON / LOGAN THAT the Board approve the December 2020 Cash Disbursement report in the amount of $14,678,863.05 CARRIED 7795-21 STEINBRUNNER / MEUNIER THAT the Board approve the proposed project of a Child Care Centre at Timmins Centennial Public School for submission to the Ministry under the EYCP Funding. CARRIED COMMITTEE REPORTS 7796-21 POCHOPSKY / ARCHIBALD THAT the Board approve the minutes of the Human Resources Committee meeting held January 12, 2021. CARRIED 7797-21 DRAVES / HENDERSON THAT the Board approve the minutes of the Parent Involvement Committee meeting held June 10, 2020. CARRIED 7798-21 FULLER / PYE-REASBECK THAT the Board approve the minutes of the Special Education Advisory Committee meeting held December 2, 2020. CARRIED OTHER BUSINESS 7799-21 PEEVER / DRAVES THAT the Board approve numbered motion 2021-61. CARRIED 6 of 82 Meeting of the Board – February 9, 2021 7800-21 MEUNIER / POCHOPSKY THAT the Board approve the submission of Policy 2.2.2: Community Planning and Partnerships to Mayor and Council. CARRIED ONTARIO PUBLIC SCHOOL BOARDS’ ASSOCIATION (OPSBA) NIL MINISTRY OF EDUCATION 7801-21 LOGAN / HENDERSON THAT the Board receive the following items under Ministry of Education: 19. Memo: January 26, 2021: Education Sector Eligibility for Emergency Child Care 20. Memo: January 12, 2021: Student Mental Health Action Kit and Resources for Staff Well-Being 21. Memo: January 12, 2021: Ministry of Education Updates 22. Memo: January 15, 2021: Math Strategy for the 2020-21 School Year CARRIED CORRESPONDENCE 7802-21 FULLER / PEEVER THAT the Board receive the following Correspondence: i. Letter: January 11, 2021 from Halton District School Board to Premier Doug Ford and Minister Stephen Lecce regarding facilitating high speed internet connectivity in rural and remote areas. ii. Letter: January 11, 2021 to Carmen Kidd, Board of Health Chair, Timiskaming Health Unit iii. Letter: January 11, 2021 to Sue Perras, Board of Health Chair, Porcupine Health Unit CARRIED STUDENT TRUSTEE REFLECTIONS Chair Brush attended the meeting of the Student Senate on Monday, January 18, 2021 and was enthralled with the Senate’s ability to lead productive conversations, ideas and working proactively. Student Trustee Hurtubise expressed gratitude to Chair Brush, Director Dye and Trustee Pye-Reasbeck for attending the Student Senate meeting and leading the Strategic Planning discussion surrounding priorities of Innovation, Equity and Culture. Social media has launched on Instragram @DSB1StudentSenate to post Senator biographies and photos of school events to promote awareness within the community. Schools are planning activities for the week raising mental health awareness and Bell Lets Talk day on Thursday, January 28, 2021. Events include activity week at various schools and KLDCS “hat Corona can’t stop me from doing”. 7 of 82 Meeting of the Board – February 9, 2021 Student Trustee Gagnon will be speaking at the OPSBA Public Education Symposium for the Student Perspective Racism in a global pandemic on Thursday, January 28, 2021 on how DSB1 is adapting with the mental health of students and will be speaking and representing DSB1 and how phenomenally the Board is adapting to the pandemic. ADJOURNMENT 7803-21 ARCHIBALD / PEEVER THAT we do now adjourn. CARRIED The meeting was adjourned at 7:08 p.m. ___________________________________ ___________________________________ SECRETARY OF THE BOARD CHAIR OF THE BOARD 8 of 82 Meeting of the Board – February 9, 2021 Letter to Mayors and Councils: Policy 2.2.2: Community Planning and Partnerships 9 of 82 Policy 1.2.9 Section 1.2: System Policies and Procedures Approved: January 22, 2002 Revised: April 2, 2013 OCCASIONAL TEACHER EVALUATION 1.0 Rationale District School Board Ontario North East is committed to providing quality education programs by the most highly competent staff. The absence of teachers occurs regularly due to such things as in-service requirements, and leaves as outlined in the collective agreements. The goal of District School Board Ontario North East is to deliver the Ontario Curriculum in a manner that is least disruptive to students.
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