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(Public Pack)Agenda Document for Executive, 14/11/2017 17:30

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(Public Pack)Agenda Document for Executive, 14/11/2017 17:30 EXECUTIVE Date: Tuesday 14 November 2017 Time: 5.30 pm Venue: Rennes Room, Civic Centre, Paris Street, Exeter Members are invited to attend the above meeting to consider the items of business. If you have an enquiry regarding any items on this agenda, please contact Sarah Selway, Democratic Services Manager (Committees) on 01392 265275. Entry to the Civic Centre can be gained through the Customer Service Centre, Paris Street. Membership - Councillors Edwards (Chair), Bialyk, Brimble, Denham, Gottschalk, Leadbetter, Morse, Packham, Pearson and Sutton Agenda Part I: Items suggested for discussion with the press and public present 1 Apologies To receive apologies for absence from Committee members. 2 Minutes To sign the minutes of the meetings held on 12 September and 10 October 2017. 3 Declarations of Interest Councillors are reminded of the need to declare any disclosable pecuniary interests that relate to business on the agenda and which have not already been included in the register of interests, before any discussion takes place on the item. Unless the interest is sensitive, you must also disclose the nature of the interest. In accordance with the Council's Code of Conduct, you must then leave the room and must not participate in any further discussion of the item. Councillors requiring clarification should seek the advice of the Monitoring Officer prior to the day of the meeting. 4 Local Government (Access to Information) Act 1985 - Exclusion of Press and Public RESOLVED that, under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during consideration of items 14, 15, 16 and 17 on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 1, 2, 3 and 4 of Part I, Schedule 12A of the Act. 5 Urgent Decision - Exeter Guildhall - Fire Alarm To note the Urgent Decision - Exeter Guildhall - Fire Alarm. (Pages 5 - 6) 6 Urgent Decision - Materials Reclamation Facility (MRF) To note the Urgent Decision - Materials Reclamation Facility (MRF) (Pages 7 - 8) 7 Council Tax Support Scheme 2018/19 To consider the report of the Director (BA). (Pages 9 - 26) People Scrutiny Committee considered the report at its meeting on 2 November 2017 and its comments will be reported. 8 Car Park Refurbishment and Development To consider the report of the City Surveyor. (Pages 27 - 34) Place Scrutiny Committee considered the report at its meeting on 9 November 2017 and its comments will be reported. 9 New Entertainment Venue Needs Assessment To consider the joint report of the Corporate Manager Executive Support and City (Pages 35 Surveyor. - 134) Place Scrutiny Committee considered the report at its meeting on 9 November 2017 and its comments will be reported. 10 Mitigating the Impacts of Development on Protected Habits To consider the report of the Principal Project Manager, Strategic Infrastructure (Pages Planning, City Development. 135 - 146) Place Scrutiny Committee considered the report at its meeting on 9 November 2017 and its comments will be reported. 11 Queens Crescent Gardens - Agreement or Lease and Compulsory Purchase To consider the report of the Principal Project Manager, Strategic Infrastructure (Pages Planning, City Development. 147 - 152) Place Scrutiny Committee considered the report at its meeting on 9 November 2017 and its comments will be reported. 12 Additional Fixed Term Staff to support New Fire Safety Management Policy To consider the report of the Director (BA). (Pages 153 - 156) 13 Freedom of the City - Ron Crabb To consider the report of the Corporate Manager Democratic and Civic Support. (Pages 157 - 160) Part II: Items suggested for discussion with the press and public excluded No representations have been received in respect of the following items in accordance with the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012. 14 RAMM'S Business Plan for 2018 - 2022 To consider the report of the Museum Manager. (Pages 161 - 310) Place Scrutiny Committee considered the report at its meeting on 9 November 2017 and its comments will be reported. 15 Place Services Operational Depots To consider the joint report of the Cleansing and Fleet Manager and City (Pages Surveyor. 311 - 316) Place Scrutiny Committee considered the report at its meeting on 9 November 2017 and its comments will be reported. 16 Staffing within Arts and Events To consider the report of Economy and Tourism Manager. (Pages 317 - 330) 17 Be lle Isle Temporary Welfare Facilities To consider the report of the Director (DB). (Pages 331 - 336) Date of Next Meeting The next scheduled meeting of the Executive will be held on Tuesday 12 December 2017 at 5.30 pm in the Civic Centre. A statement of the executive decisions taken at this meeting will be produced and published on the Council website as soon as reasonably practicable. Find out more about Exeter City Council services by looking at our web site http://www.exeter.gov.uk. This will give you the dates of all future Committee meetings and tell you how you can ask a question at a Scrutiny Committee meeting. Alternatively, contact the Democratic Services Officer (Committees) on (01392) 265115 for further information. Follow us: www.twitter.com/ExeterCouncil www.facebook.com/ExeterCityCouncil Individual reports on this agenda can be produced in large print on request to Democratic Services (Committees) on 01392 265275. Agenda Item 5 Exeter Guildhall – Fire Alarm The following delegated decision was taken by the City Surveyor in consultation with the Portfolio Holder Support Services. The fire alarm system in the Guildhall requires replacement as identified by both advice from a recent fire risk assessment and as two recent small fires within the facility were not detected adequately by the current system. Early warning of fire is crucial in any premises, but given the historic nature of this asset, even minor damage is irreplaceable and would take considerable time to affect a Listed Building approved repair. Such downtime would have a detrimental effect on the income generation of the facility and the ability for formal Council events to be held in and the ability for the public to visit this significant Council asset. The advice is to commission a new wireless fire alarm system as a priority to ensure early fire detection and notification; detection within all confined spaces in the premises; and minimising damage to a grade 1 listed building. A Delegated Powers form has been raised to request £50,000 to install the replacement system. The following Councillor, Officer and third parties were consulted: Portfolio Holder for Support Services, Corporate Manager Democratic & Civic Support, Devon and Somerset Fire and Rescue Service, external fire risk assessor, fire alarm providers. Page 5 This page is intentionally left blank Agenda Item 6 Materials Reclamation Facility (MRF) The following delegated decision was taken by the Director for Place in consultation with the Portfolio Holder for Place. To allocate £10,600 of capital funding as an urgent measure for replacement of the air compressor at the Council’s Materials Reclamation Facility (MRF). This equipment is critical to the economic operation of the MRF. It provides a regulated supply of dried compressed air to equipment that sorts mixed recycling into separate streams of steel, aluminium, paper, card and 5 separate streams of plastic for sale to reprocessors at the best price. The existing compressor is part of the original equipment installed at the MRF in 2001 and although well-maintained, has exceeded its designed life span. In response to recent breakdowns, advice from our engineer has been sought and two quotes for effective repairs actually exceed the purchase cost of new equipment. Without a functioning air compressor the MRF is unable to operate effectively and sort materials to a standard required to maintain current net income levels, which are already forecast to be £50,000 lower than the budget for 2017/18. Repeated breakdowns are affecting the service by requiring frequent input of manager time, and MRF Operatives being asked to work harder to make up for downtime on the optical sorter, increasing the risk of manual handling strain. A Delegated Powers form has been raised to request £10,600 for the supply and installation of a new air compressor. The following Councillors and Officers were consulted:- The Chief Executive & Growth Director, Director of Place, Chair of Place Scrutiny Committee, the Chief Finance Officer and the Portfolio Holder for Place. Page 7 This page is intentionally left blank Agenda Item 7 REPORT TO: PEOPLE SCRUTINY COMMITTEE Date of Meeting: 2 NOVEMBER 2017 REPORT TO: EXECUTIVE Date of Meeting: 14 NOVEMBER 2017 REPORT TO: COUNCIL Date of Meeting: 19 DECEMBER 2017 Report of: Bindu Arjoon - Director Title: Council Tax Support scheme 2018/19 Is this a Key Decision? Yes * One that affects finances over £1m or significantly affects two or more wards. If this is a key decision then the item must be on the appropriate forward plan of key decisions. Is this an Executive or Council Function? Council 1. What is the report about? This report is presented to seek members’ views on the local Council Tax Support (CTS) scheme for working age residents for 2018-19. The local CTS scheme started in April 2013 and members are required to agree the scheme rules annually. 2. Recommendations: That Council be RECOMMENDED to approve the scheme for 2018-19 to continue without substantive changes from the current year scheme. 3. Reasons for the recommendation: 3.1 A significant amount of changes were made to the CTS scheme from April 2017. The impact of these changes on residents is still being assessed. 3.2 There is no financial imperative to reduce scheme costs from the precepting authorities. There is recognition that further reducing support to these households will have a detrimental impact on collection rates.
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