RECREATION AND PARK DEPARTMENT AT A GLANCE FY 2002-2003

Rejuvenate the human spirit by providing safe and pristine parks, quality programs and employees that demonstrate our commitment to customer satisfaction Total Budget: $112,315,444 976 FTE

Neighborhood Recreation Citywide Rec & Park Services Capital Projects Operating Support Services and Park Services Total: $27,924,929 Total: $13,645,334 Total: $9,947,202 Total: $60,797,979 25% of Budget 12% of Budget 9% of Budget 54% of Budget 251 FTE (26% of total staff) 49 FTE (5% of total staff) 676 FTE (69% of total staff)

Neighborhood Golf Courses Urban Forestry Recreation & Park Neighborhood Park Downtown Park $3.2M $1.9M Services Bond Fund Fund - Union Square 39 FTE 27 FTE $38.5M $10.5M $.9M 293 FTE

Children's Baseline/ 3Com Park Turf Management Afterschool & Furhman Bequest Zoo Bond Fund $3.3M $2.4 Children Programs $.36M $2.3M 18 FTE 33 FTE $13.9M (counted in GG Park) 242 FTE

Structural Zoo Golden Gate Park Maintenance $6.9M $8.1M $7.4 30 FTE 136 FTE 83 FTE

Non-Children's Fund/ Marina Yacht Harbor Camp Mather Workreation $2.2M $.7M $.3M 17 FTE 5 FTE 5 FTE

Office of the Controller Page 1

The Office of the Controller prepared this document with the assistance and cooperation of the Recreation and Park Department.

If you have questions or comments, or for additional copies, please contact the Controller's Office at 415-554-7500.

May 2003

Citywide Recreation and Park Services

Citywide Services include: Budget

Programs that are one-of-a-kind such as: · Accounts for 25% of the budget in Fiscal Year 2002-2003. · Museum and Art Center classes and workshops Revenue including Randall Museum & Sharon Art Studio · Golf Programs including Junior Golf · $7.2 M Self-Generating 52% · Camp Mather, Yacht Harbor, and Zoo activities City-owned garages · Environment Program – Preservation of natural Rental and admission fees resources, habitat and park restoration activities Concessions and service charges · Volunteer programs · $2.2 M from the Yacht Harbor Fund 8% And management and maintenance of: · $1.8 M from the Open Space Fund 5% · Specialty Venues (six golf courses, 3COM Park, Yacht Harbor, Camp Mather, Zoo) · $16.7 M from General Fund support 35% · Structural Maintenance – facilities maintenance projects citywide and small scale capital projects $27.9 M Total Citywide Services Budget 100% · Urban Forestry – citywide tree maintenance as well as forestry services for the Public Utilities Commission and other City departments Performance and Attendance Data · Turf Management – grounds-keeping of all sports fields and large landscape features · 2002 Citizen Survey results show that 39% of San · Integrated Pest Management citywide Franciscans rated the quality of park facilities as good or very good. This rating has been consistent for several years. Staffing · Citizens generally rate the quality of park grounds · Most positions in citywide services are gardeners higher than facilities—with 64% marking them and managers. good or very good. · An operational plan being completed in FY 2002- · Approximately ten Safety Patrol Officers 2003 will include measurable performance monitor Golden Gate Park and five Safety Patrol standards and propose improvements to Recreation Officers monitor 3Com Park. and Park services and responsiveness

· Out of 142 FTE in maintenance: --58% work in Structural Maintenance Questions to Consider --19% work in Urban Forestry

--23% work in Turf Management · Who uses citywide programs and services? What demographic information does the Department · Out of 109 FTE in specialty venues & programs: collect? Does the Department do outreach? --36% work at golf courses

--27% work at the Zoo --16% work at 3Com Park · When were the fees for citywide programs last --15% work at the Marina Yacht Harbor reviewed and what are the Department’s plans for --5% work at Camp Mather evaluating and setting fees?

· Some park maintenance is performed by · What is the status of the operational plan? contractors and community organizations including the California Conservation Corps and · What impact will budget cuts in FY 2003-2004 the San Francisco League of Urban Gardeners have on Recreation and Park Services? (SLUG).

Page 2 Neighborhood Recreation and Park Services

Neighborhood Services include: Budget

Programs that primarily serve residents in their · Accounts for 54% of the budget in Fiscal Year local area such as: 2002-2003. · Typically the largest portion of the budget over · Pre-school, tiny tot activities and classes time. · Afterschool and Latchkey programs · Senior Programs Revenue · Swimming lessons, pool hours, exercise classes · Friday Night Fun Program for teens · $ 34.4 M from General Fund support 56% · Computer training sessions · $2.2 M Self–Generating 4 % And, management and maintenance of: City-owned garages Rental fees and service charges · Activity centers & playing fields (21 recreation Concessions and permits centers, 132 tennis Courts, 145 baseball Interdepartmental recovery diamonds, 22 soccer fields, basketball courts) · Parks (Golden Gate, McLaren, Glen, Buena · $ 24.2 M from the Open Space Fund 40% Vista, Stern Grove/Pine Lake, Lake Merced, Marina Green, and others) $60.8 M Total Neighborhood Budget 100% · Museums and Monuments (Palace of Fine Arts, Palace of the Legion of Honor, Coit Tower) Golden Gate Park

· Golden Gate Park (GGP) is approximately 1,017 Staffing acres. It provides open space, houses multiple tourist attractions and historical landmarks and has · Most positions in neighborhood services are the unique role of being both a neighborhood and a recreation directors and gardeners citywide park.

· Out of 676 FTE staff in neighborhood services: · In fiscal year 2002-2003, GGP had a $8.1 M overall --80% work in neighborhood recreation budget of which 93% was from the General Fund. centers, parks, and children’s programs --20% work in Golden Gate Park

Performance 2002Citizen Survey Results:

· Ratings of the quality of City recreation programs have not changed significantly over the past five years, with respondents rating quality between good and fair each year.

· Citizens appear to be visiting the parks more often, with 55% reporting a visit at least once a month, up from 27% in 2001. The survey in 2002 asked citizens about visits to any city park, where previous surveys had asked separately about visits to Golden Gate and other parks.

Questions to Consider

· When was the quality and quantity of recreation programs last evaluated and what are the Department’s plans in this area? · What attendance and demographic data is collected and how will it be used? · What is the expected impact of budget cuts on programs, hours of operation, and facility maintenance?

Page 3 Operating Support Services and Miscellaneous

Operating Support Services Operating Support Services Budget

· The division that does all budget, revenue, · Accounts for 9% of the budget in FY 2002-2003 personnel, purchasing, permitting and reservations, concession management, contracts, and accounting Revenue activities for the Department. · $8.3 M General Fund Support 84% · 55 FTE include managers, financial staff, analysts, clerical and other support positions. · $1.6 M Self-Generating 16% · Rental and service charge fees · Admission fees and concessions · Parking lots and garages Recreation and Park Department by the Numbers $9.9 M Total Operating Support Serv. Budget 100% Represents approximately 2% of City’s overall budget

Manages over 5,600 acres in four counties

Oversees 227 public parks and recreation facilities Questions to Consider

9,000 volunteers contribute 30,000 hours annually · What is the status of the Department’s Strategic Plan?

· What skills and training will be needed for Recreation and Park staff in the coming years? Do the City’s labor The Open Space Fund practices and union contracts support Departmental needs? The Open Space Fund is a set-aside of ¼ of 1% of citywide property tax revenues, and was recently · What process does the department follow for renewing its renewed by the voters, with a new sunset date of Fiscal concession management contracts? Year 2030. The Open Space Advisory Committee does long-term planing and programming of these · What relationship does the Neighborhood Parks resources. Approximately $21.1 million in revenue generated annually, as of 2002, benefits: Council’s ParkScan project have to planning and maintenance scheduling in the department?

Neighborhood Services & Parks – $11.2 M Capital program – $8.1M · What information technology needs does Recreation and Structural maintenance – $1.7 M Park have for the future? Golden Gate Park – $.1 M

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Capital Projects

Capital Plan Budget

In May 2000, the Recreation and Park Commission · Accounts for 12% of the budget in FY 20021-2003 approved a $400 million, ten-year capital plan for improvements to parks and recreation infrastructure, · Most capital project funds are spent over the course facilities and grounds throughout San Francisco. The plan of more than one fiscal year. The Department uses outlines a phased schedule for funding and construction of the annual budget process to request spending projects across the City. Funding plans in summary call authority from different sources including bonds that for $110 million from the Neighborhood Parks Bond were approved by the voters in prior years, the passed recently, and $290 million from other funding downtown park fund, and the General Fund. sources including various state and federal sources and private donations. However detailed funding plans are Revenue not secure for all elements of the capital plan, in particular the out years of the plan are in question. 2000 Neighborhood Park Bond $10.5 1997 Zoo Bond 2.2 As of October 2002 there were over x Capital Plan Other .7 projects underway or completed. Projects include improvements or installation of: Total $13.4

Playgrounds Intersections Signage Pathways Reporting Drinking fountains Fencing Parking ADA requirements Over the past year, the Division revised its financial Dog runs Clubhouses structure to better track and expend capital funds. This Restrooms Parks effort included the development of the RECAP system to Open space Roof repairs automate financial reports on Capital Projects. Bike parking Water/sewer lines

Questions to Consider Staffing · How does the Department plan to fund the out · A newly created Capital Division within Recreation years? and Park will oversee the implementation of the Department’s Capital Plan and manage bond funds. · How is the public involved in capital planning processes? · There are 81 positions funded from bond or other capital project funds (off-budget). The jobs include · How are adjustments made to the Capital Plan? How Planners, Architects, Engineers, Gardeners, and other does the Department measure and deal with the staff. impact on other projects from any adjustments?

· Capital program staff are allocated to a variety of the · What other sources of revenue could support capital Department’s functional areas as follows: projects? Grants, fees, etc. Are they being maximized? 38 are budgeted in Structural Maintenance 25 are budgeted in Neighborhood Services · What is the relationship between the community 15 are budgeted in Golden Gate Park interests expressed in the strategic plan and the 3 are budgeted in Operating Support Services capital improvements that are planned in neighborhood parks?

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