01 02 The British Library Annual Report and Accounts 2004/2005 The British Library Annual Report and Accounts 2004/2005

Contents * ‘For publick use to all posterity’ The 21st century Library 01 The 21st century Library Years of achievement 02 From the 1753 Act that founded the national collection Chairman’s statement 04 * Chief Executive’s review 06 1~ Raising the standard 08 Plays a leading role in the changing Attracting substantial support 10 Redefining our people 12 Redefining our services and world of research information. their users 16 Redefining our public spaces 18 2~Exists for everyone who wants to Redefining our collections The British Library is founded on the belief and collection management 20 Introducing our strategy do research – for academic, personal that collecting world knowledge and making 2005-2008 22 Governance and leadership 26 Executive Team 27 or commercial purposes. it available for investigation generates new Grants and donations 28 Funding Agreement and 3 ideas and advances society. key performance indicators 30 ~Promotes ready access to the Statistics 34 Financial overview and accounts 37 collection and expertise through Over the years we have built a reputation in the printed world that is second to none. an integrated range of services We are determined to repeat that success which are increasingly time and in the digital world. space independent. The same urge to open up the world’s 4~Connects with the collections and knowledge to all now drives the major expertise of others and works in digitisation projects that are bringing the partnership to fulfil our users’ needs. Library’s collections to new and enthusiastic audiences. We will secure the ideas of the present for the benefit of the future and are pressing ahead with the development of the National

The text and tables included in this Annual Report and Digital Library. This will record innovations Accounts are available in large print, Braille and audio formats. THE BRITISH LIBRARY on the web and other digital advances of Single copies of this Report are available free of charge to UK libraries. Thirty-second Annual Report and Accounts 2004/2005. Annual Report presented in compliance with section 4(3) of the British Library To place an order please contact: Act 1972 by the Secretary of State for the Department for Culture, Media and Sport. Accounts prepared pursuant to Section 5(3) of the 21st century Britain. ‹ T +44 (0)1937 546262 [email protected] Act and presented by the Comptroller and Auditor General. Ordered by the House of Commons to be printed 8 November 2005. Copies can be bought from TSO outlets and via their website: Laid before the Scottish Parliament by the Scottish Ministers 8 November 2005. www.tso.co.uk/bookshop HC 214 London: The Stationery Office £16.85 SE/2005/111 03 The British Library Annual Report and Accounts 2004/2005 1801 The first ‘Librarian of the Oriental Repository’ appointed by the 150-year old East India Company to manage www.bl.uk the wealth of material relating to 12,019 South East Asian trade, politics and 1950 1995 culture it had amassed. The collection 12,019 books are published, www.bl.uk opens – one of is now one of the foremost sources of listed weekly in the new British the UK’s first websites. Magna information about the British Empire. National Bibliography. This Carta goes online, an inspiring standardised listing of all new symbol of the opening up of UK books reflected the growing the national collection, and importance of the trade, and the makes front page news as the need for bookshops and libraries juxtaposition of ancient and to keep abreast of new titles. 1960 modern captures the public As the ‘white heat of technology’ imagination. hots up following the launch of Sputnik and the start of the space race, the National Reference Library for Science and Invention is launched at the instigation of Solly 1989 1998 1602 Zuckerman, a visionary scientist who The Library’s headquarters at Sir Robert Cotton proposes the ‘carried the significance of science The UK is the first country to issue the complete National St Pancras is opened by HM The founding of a library and an academy into the heart of policy making’. Queen. It’s immediately recognised for the study of his historic collection 1857 Bibliography on the new CD-Rom technology. The by commentators as an ‘outstanding of manuscripts and books, among The Round Reading Room opens, achievement’ and is quickly popular them the Magna Carta, Beowulf and 6,781 project wins the information fulfiling Sir Anthony Panizzi’s vision 1842 industry’s top award. with users for its beautiful spaces the Lindisfarne Gospels. At his death, of opening up knowledge to ‘poor and effective services. he leaves his collection to the nation. 6,781 books enter the Library on students’ and all those ‘not having publication as the first Copyright access to the great private collections’. Act is passed. The Act makes it a legal requirement to deposit a copy of every book published in the British Isles.

THE BRITISH LIBRARY WAS BORN OF A VISIONARY DRIVE TO COLLECT WORLD KNOWLEDGE AND A BELIEF THAT THE USE OF KNOWLEDGE BENEFITS SOCIETY

14,706 1962 1823 14,706 international research journal The library of George III, a record of titles are available for loan as the Enlightenment ideas about science, document supply service for science agriculture, exploration and industry, and technology opens for business. 2003 is given to the nation by his son, The service means that the newest The Legal Deposit Libraries Act George IV. The King’s Library, information is easily available to support secures the copyright deposit the centrepiece of our St Pancras research in the new universities and of electronic publications building, remains in daily use. corporate laboratories being established and databases, the historic across the UK. culmination of ten years work by the Library and our partners. 1855 1906 Bennet Woodcroft, a former Construction of specialist professor of machinery, storage for newspapers founds the Patent Office begins in Colindale, north Library, to organise and make London. The first Newspaper available the blueprints of Reading Room opens a few Britain’s inventive genius. years later, in response to a growing public interest in the 1977 way that local, national and The Library uses new communications international events were technology to launch a pioneering viewed as they happened. 1753 online bibliographic service for the 2005-2008 The British Museum is founded, and 1955 international information industry. funded by a national lottery. The The British Institute of Recorded 1972 One of its functions is to enable the The Library’s new strategy is core of its collection is the national Sound opens its doors. On discovering Lord (Fred) Dainton and David,1st UK library network to automate published, which includes our library, an Enlightenment project that that deleted recordings were no Viscount Eccles, are the driving forces their catalogues. commitments to creating a would collect the world’s knowledge longer available anywhere in the behind the British Library Act. This National Digital Library to ‘for publick use to all posterity’, with country, Patrick Saul lobbied great brings the great national humanities preserve the record of our age, free access granted to ‘all studious musicians and major politicians to and science collections together and integrating our services, and and curious persons’. found a national sound archive. unites them with the service-focused opening up the nation’s memory document supply and national to the widest possible audience. bibliographic enterprises. 04 05 The British Library Annual Report and Accounts 2004/2005 The British Library Annual Report and Accounts 2004/2005

Chairman’s statement Economic and social progress is today critically dependent on the advance of knowledge. As the national library of the UK, and one of the world’s great libraries, the British Library has a central role to play in harnessing knowledge to the demands of progress.

ON THE SHOULDERS

Barry Marsden OF GIANTS

When a great national institution New technologies are now contribution to economic and Framework 2004-2014. This remote access to articles in and jobs, has awarded the British express my sincere thanks to all has lasted for as long as the transforming the ways in social development and the recognised that the Library has scientific journals. It further Library £1million to pump-prime the Library’s donors and gratefully British Library, it might seem a which information is created, cultural life of the UK. an ‘important role in supporting recognised that the British Library the transformation of its Business to acknowledge the contribution little odd to ask ‘what is it for?’. disseminated, stored and scientific research and potential, Economic and social progress is has a crucial role to play in the and Intellectual Property Centre of the Library’s Development Yet this is a valid question. Of accessed. The challenge is to including providing benefits today critically dependent on the preservation of digital publications. from a successful pilot project Committee. course the role of the Library is ensure that the national library to smaller businesses in the advance of knowledge. As the And in February 2005, the House into a permanent resource. to sustain and enhance its great can maintain its same vitality, UK through access to science, I am enormously grateful for national library of the UK, and of Commons Culture, Media and collections – the memory of relevance and contribution to engineering and technology Public This investment by the LDA is but the support I receive from a very one of the world’s great libraries, Sport Committee report, the nation and the DNA of what some have termed the ‘post- information sources’. The Libraries one element of the significant committed Board and from a the British Library has a central role , commended the British civilisation. But the collections Google generation’, as electronic document also acknowledged improvement in fundraising for strong, creative, and hard- to play in harnessing knowledge to Library in its efforts to support and are the input – what is our output? resources increasingly become the necessity of British Library the Library, resulting in a four-fold working Executive Team. They the demands of progress. Indeed, advise the public library sector. How are we to ensure that the the traditional tools for research. engagement in the current increase in fundraising income over have confronted the difficult the Library’s main function is as an collections are best used for the deliberations on the national In the context of a difficult the last three years. This year has issues facing the Library in the During the first half of my integral component of the national advancement of knowledge? e-infrastructure needed to meet general fiscal outlook, the seen a successful campaign for the first decade of the 21st century Chairmanship, the Board’s concern research infrastructure. It serves the demands of the growing UK Library’s Grant in Aid settlement capital development of the British and are carrying out a programme The strength of the British was to oversee the Executive the world’s research community, research base – a programme in Spending Review 2004 was Library Centre for Conservation, of reform that will, I believe, serve Library’s contribution to national Team’s fundamental programme but, most importantly, makes an led by the Office of Science welcomed by the Board for its including £1million pledges from the nation well. life, and its great international of change to modernise the Library indispensable contribution to and Technology. additional capital allocation. the Heritage Lottery Fund and reputation, have been secured in order to deliver better and more enhancing UK excellence in all This will enable us to progress the Exilarch’s Foundation, as well because of the scale, richness responsive services. In the more areas of research. Also in July 2004, the House of our long-term physical storage as many other contributions from and range of our printed and recent period under review, Commons Science and Technology In the past year I have been programme and make an initial trusts and foundations. There has manuscript collections. These the Board has been engaged Committee report, Scientific delighted to see further investment in digital storage. also been a successful launch of have been built up over more in strategy development. I am Publications: Free for all?, recognition within Government And at the time of writing, the Endangered Archives Lord Eatwell than 250 years, and access to confident that the successful acknowledged the value of the of the contribution the Library we have just received the programme, a £10 million joint Chairman them and their interpretation pursuit of the emerging strategic British Library’s Document Supply makes to the nation. In July excellent news that the London initiative with the Lisbet Rausing depends on the skills and priorities will ensure that in the service as an efficient and 2004, the Government published Development Agency, the Mayor Charitable Fund. I should like expertise of the Library’s staff. digital age the British Library Science & Innovation: Investment cost-effective national resource, of London’s agency for business to take this opportunity to will continue to make a major providing researchers with 06 07 The British Library Annual Report and Accounts 2004/2005 The British Library Annual Report and Accounts 2004/2005

Chief Executive’s review The British Library is dedicated to supporting UK research excellence, innovation, education and creativity. I remain committed to continuously improving and finding new ways in which our services, collections and skills can be used to sustain our contribution to social and economic development and cultural life in the UK.

DEFINING AMODERN

LIBRARY Barry Marsden

The development of our strategy of the UK’s published record so ensuring the future preservation begun developing the supporting that information is made available. introduce innovative approaches, None of this would have been for 2005-08 has been a key that these materials can continue of important web materials. technical architecture and We are exploring how we can such as our new portal, British possible without the dedication achievement of the past year. to be used in centuries to come. Scoping the e-infrastructure, the Library is addressing the increase access to the knowledge Library Direct, and to pursue and professionalism of our staff, We’ve investigated the future We’re working with key developing the national digital complexities of managing held in our collection through appropriate partnerships to meet whose diverse achievements are needs of our users and determined stakeholders from Government repository and building our e-journals through a pilot partnerships. This year we’ve the changing needs of our users. highlighted in this report. Our staff how we will reshape our services, and other organisations to ensure digital collections are all essential scheme with publishers. opened up to search engines are strongly committed to the We have achieved an enormous collections and skills in order to that the necessary technology to ensuring that invaluable a significant proportion of our British Library and have a clear We were all encouraged by the amount in the five years since I sustain our relevance. We’ve and infrastructure is put in place scholarly, cultural and scientific catalogue data and the content sense of how their own work positive National Audit Office took up post as Chief Executive reviewed research and disciplinary to support this aim. The British electronic resources remain information of our 20,000 most contributes to the Library’s overall report which recognised that of the British Library. It’s been trends and consulted widely. Library has a vital role to play, available for future generations. heavily-used journals. This means success. However, they would like the British Library was responding an incredible privilege to be at and is co-sponsoring an analysis that our collection is more easily to see more of senior colleagues The six priority areas we have Following the passage of the Legal well to the opportunities and the helm of this great national of current provision which will discoverable via web searches. and have more engagement with identified will guide our activities Deposit Libraries Act in 2003 there challenges of providing services institution. Given the pace of inform future bids for funding our plans. We are determined over the next three years as we has been a lot of work this year in the electronic era. The NAO However, the emergence of new external change, I am determined in this vital area. to act on this feedback. I am redefine what it means to be a to prepare for the implementation reported that the Library had routes to information has led to to continue to modernise our confident that the commitment great library in the 21st century. Last year I outlined the of the Act. This will ensure the undergone significant and a downturn in the demand for services and structures and work of our staff, coupled with our We have also begun two foundations we had established perpetual preservation of the UK’s beneficial organisational change, articles we supply remotely via in partnership to ensure the new strategy, will ensure the substantial reviews to address key for developing the National digital materials. As co-chair of the and had made important recent traditional channels. Nevertheless, Library’s future relevance. British Library remains as a questions arising from our strategy Digital Library which will store Joint Committee on Legal Deposit, improvements to the services it we’ve maintained a robust Looking back over this year world-class national library work. The reviews are looking and provide access to the UK’s which helped steer legislation offers beyond its reading rooms. performance in an unpredictable there has been an impressive providing widespread leadership at the intellectual and practical electronic materials in perpetuity. through Parliament, the Library At the same time it urged us to market by rigorously reducing achievement of major targets. and support for the cultural, social challenges of determining the right This year we have tested and has played an active role in the be vigilant in seeking sustainable cost through the modernisation We have met or exceeded all and economic health of the UK. collection development strategy validated the fundamental design Government’s consultation exercise future services from the investment of our Document Supply service. of our customer satisfaction for the Library and the right skills with input from an international prior to the establishment of a in our digital programmes. Both Government and our users measures; we have significantly and knowledge mix for our technical advisory panel. In this Legal Deposit Advisory Panel. recognise that this service remains The information landscape in over-achieved our targets for collection experts in the future. context, last year’s launch of the The Panel will further define the vital to UK research. We are which we operate is fast-moving web and catalogue access; we UK Web Archiving Consortium, in terms of the 2003 Act. Meanwhile, working with stakeholders to map A core element of the Library’s and competitive. Players like implemented an integrated library Lynne Brindley which the Library is lead partner, working closely with the other a sustainable future for Document role is to guarantee the long-term Google are transforming the way system on time and within budget. Chief Executive was a significant step towards Legal Deposit Libraries, we’ve Supply. We will continue to preservation and accessibility 08 The British Library Annual Report and Accounts 2004/2005

Raising the standard

‘Despite its many virtues, the web offers few experiences of real beauty. The British Library

has produced a delightful User experience The multimedia system Turning the Pages brings our greatest treasures online. exception. Turning the Pages Last year it won five major web awards, including a Lifelong Learning award, the could be your first sublime Yahoo! prize for most innovative site and the Information Industry Awards for best user experience. To win this it had to beat experience online.’ strong competition from Google and the www.swarthmore.edu science journal Nature. WE ARE SETTING STANDARRDDS IN THE PUBLIC SECTOR FOR OUR EXPERTISE, CREAA TTIVITY AND INNOVATION

Deep web Our pioneering installation of Google’s new Search Appliance allows visitors to search the content of our website more deeply and consistently than ever before. The Library, Morgan Stanley and the United Nations worked with Google to embed the Search Appliance into their intranets and websites.

TM

Communicating value The Library was overall champion in the Public Accountability Awards, run by the Chartered Institute of Public Finance and Accountancy and Diverse practices sponsored by PricewaterhouseCoopers. The The Society of Personnel Officers award is open to all public sector and non-profit awarded our Diversity Manager, organisations. The judges commended our Sheila Hosangady, the Gold Award for innovative Economic Impact Assessment, her initiatives in promoting diversity in and the clarity and imagination with which we the Library. The Library was awarded communicated the results to our stakeholders, the Two Ticks symbol for the positive for example in our Annual Report 2003/04. Starter for ten steps taken to support and recruit Sound experience The winning team on University Challenge – staff with disabilities, and the HR team The Sound Archive, one of the the Professionals comprised Colin Wight, our web editor, also won two awards for innovative most comprehensive international Kathryn Johnson, Curator of Theatrical manuscripts, recruitment campaigns during the year. collections of published and Bart Smith (captain), a reference expert in the unpublished recordings, won Reading Rooms and Ron Hogg, Slavonic specialist. the prestigious Berliner Award for its outstanding contribution to the world of sound. 10 11 The British Library Annual Report and Accounts 2004/2005 The British Library Annual Report and Accounts 2004/2005

Attracting The oldest Bible His Eminence Archbishop Damianos of Sinai examines substantial support a facsimile leaf of the fourth century Codex Sinaiticus. The Archbishop visited the British Library to sign a historic partnership agreement.

Centre for Conservation Artist’s impression of the Centre at St Pancras.

Down to earth John Darby’s uniquely detailed Elizabethan map of Smallburgh, Norfolk.

Missing leaf returns Stolen five hundred years ago, the final leaf of the Sforza Hours rejoins the Renaissance masterpiece. OUR SUPPORTERS SHOW GRREAT CONFIDENCE IN OUR WORK AND OUR VISION. T HHE NATIONAL IMPACT OF THEIR CONTRIBUTION IS IMMMENSE.M

The value of the support the Centre will provide dedicated initiative will achieve the virtual years after its creation. Leaves to the Centre for Conservation, a also left a substantial contribution received from individuals, trusts, facilities to enable the Library to reunification of the Codex, and from the manuscript were stolen number of important acquisitions to the David and Mary Eccles foundations and corporations this take a leading role in training the involves a unique collaboration from the illuminator’s workshop were made possible, including Centre for American Studies, to year has been more significant next generation of conservators. with the three other organisations in 1490, and none were seen John Darby’s map of Smallburgh, help promote and enhance the than ever before. World-class We are working with the holding portions: St Catherine’s for centuries until the Library 1582, the earliest local English Library’s Americana collections conservation facilities have University of the Arts to offer Monastery in Sinai, Leipzig acquired one in 1941. Another map to use a consistent scale. and to support related research. been funded, a groundbreaking the first Foundation Degree in University and the National surfaced in 1984 and the final international digital collaboration Book conservation. An integrated Library of Russia. Written in Greek survivor came to light last year. Ladder of Giving A new fundraising initiative has set up, and unique materials Visitor and Learning Centre will by hand in the mid-fourth century, The last missing leaf depicts the been launched to draw attention bought – including one of the help us raise public awareness of the Codex’s extreme age and occupations of the month of to the importance of private finest Renaissance miniatures, the vital work of the Collection fragility mean that currently October and its purchase was support to the Library’s future, lost to history until now. The Care department, with displays, none of the partners can allow made possible by a major grant and to make it easier for those generosity of our supporters helps events and demonstrations that access to the manuscript. The from the National Art Collections wishing to contribute. The fund key aspects of the Library’s will bring to life the challenges pages will be conserved and Fund, the UK’s leading Supporters programme offers the strategic purpose in widening of conservation. then digitised to enable virtual independent art charity, and opportunity to make regular gifts. access to the world’s knowledge. versions to be created. Some of the many donors whose with the generous support of the People are also interested in generosity has made this essential The Stavros S Niarchos Friends of the National Libraries. Wilde in the USA Centre for Conservation supporting the Library with a facility possible include the Foundation has awarded a Caricature of Oscar A hugely successful campaign gift in their Will. Of particular Harper’s Weekly Exilarch’s Foundation, the Heritage £150,000 challenge grant to Our Friends from , secured funding for a new £12.5 The Friends of the British Library note has been the most New York, 1882 Lottery Fund, the Wolfson, Foyle, help the Library increase access million building alongside our St have contributed more than ever generous gift of the late Mary Dorset and Garfield Weston to this important Bible manuscript. Pancras headquarters. The Centre before, through a combination Viscountess Eccles, of her Foundations, and the Friends for Conservation will bring of increasing membership and exceptional collection of Oscar of the British Library. Sforza Hours: the final leaf together all of the Library’s book The Sforza Book of Hours, one a generous bequest from former Wilde memorabilia, highlights and sound conservators for the Codex Sinaiticus Project of the most lavish books of the volunteer co-ordinator Mary of which were displayed in the first time. In addition to state of The world’s oldest Bible is to be Italian Renaissance, is finally Welch. In addition to a Library’s main entrance hall the art studios and equipment, digitised. This groundbreaking complete, over five hundred commitment of £130,000 during the autumn. Lady Eccles 12 13 The British Library Annual Report and Accounts 2004/2005 The British Library Annual Report and Accounts 2004/2005

Employer of choice an ever closer relationship with ‘We have to be market-facing colleague opinion survey Our Freedom of customers and rapid adoption if we’re going to compete was introduced during the year. * Redefining The 2,300 people who work Information team promotes for the British Library possess of digital technology. for the skilled staff, effective A high proportion of people leaders and specialists we need. throughout the Library returned an immense range of knowledge ‘Our people strategy is focused transparency – the clear Our strategy is quite simply to questionnaires and the full survey and experience. Now they are on enabling the Library to achieve become an employer of choice, results were published for reporting of our activities extending their skills more its strategic priorities in an attracting and retaining the everyone to see. ‘The colleague widely than ever as the Library incredibly competitive, complex to the public. highest calibre people.’ opinion survey is a critical piece redefines its role. and fast changing environment,’ of work in terms of developing says Mary Canavan, Director of Performance management The British Library’s people are our culture,’ says Mary Canavan. Human Resources. ‘It is all about has been improved and a new as diverse as the treasures the ‘Every part of the Library is underpinning our goal to be the appraisal system, developed in Library contains, from some of using the information to make greatest 21st century library.’ partnership with unions and staff, the world’s most highly respected a difference by actively working is now in place. Every member specialists in conservation of Over the last year, the Library on the messages that came out.’ of staff now has an individual illuminated manuscripts to has introduced the first phase development plan based on a clear experts in cutting-edge digital of a modernised pay and understanding of the competencies technology. As the Library rewards strategy with scope Born digital required to do their job. Hybrid redefines itself, so the people for progression within the pay Websites often have no David Stevens successfully implemented who work for it are combining and grading structure. ‘The Engaging with staff and listening printed equivalent – they’re the Integrated Library System in his area. new and traditional skills to an born digital. Alison Hill sets It’s designed to deal seamlessly with the process we have introduced to their opinions is especially unprecedented degree. Roles are the parameters for harvesting hybrid information carriers – CD-Roms, is transparent, fair and market- important at a time of such rapid a good selection as part of e-files, microforms and printed items – being shaped by the changing facing,’ says Mary Canavan. change, and the Library’s new our UK web archiving work. that increasingly form our collection. world of research information,

Vicki Humphrey heads Conservation, where collection treatment is guided by the principle of ‘minimal intervention’. The aim is to improve the longevity and accessibility of items while preserving their historic integrity and essential character.

100,000 books arrive on Legal Deposit each year. The new Integrated Library System has enabled Claire Caulfield and her team to set best practice standards and make efficiencies in processing them. Richard Toby and Manish Patel lead the Desktop Services teams north and south. Their IT troubleshooters are on hand whenever staff need them – they’re as pervasive as the technology they maintain. The teams recently upgraded Partnering all desktops to Windows XP Professional, Paul Davies and his team have giving staff added file protection and a pioneered new service partnerships seamless software platform. with our facilities services providers. Contact and communication are a key part of their success. The use of mobile technology by the roving teams will improve maintenance and repair response times. 14 15 The British Library Annual Report and Accounts 2004/2005 Always on The British Library Annual Report and Accounts 2004/2005 The Library’s building security teams are on duty 24/7, and, like Ramesh Shah, St Pancras Control Room Supervisor, work day and night shifts. Ramesh often works the Christmas * ‘The Integrated Library Redefining shift and this year was among public System promotes service staff invited to Downing Street continued to receive personal thanks from the close co-operation our people Prime Minister. between Directorates and with suppliers and other libraries.’ Joan Corney, Project Manager Joined up services Leathea Lee, Joshua Lunn and Glen Prior, with their colleagues, co-ordinate Induction services in Reading Rooms. They’re Sarah MacEwan revised the induction joining up online ordering, book delivery programme for all new staff. Everyone and provision of e-resources so Readers now gets a chance to meet the Chief have access to the full range of material Executive, hear about the Library’s they need. objectives and understand how each team member contributes to the way users perceive the Library. *

Keeping customers satisfied has fulfilled a long-standing ‘Congratulations are due to It has been a year of changing need to bring them together,’ everyone who has worked so hard work patterns for many of the says Caroline Brazier, Head during this period,’ says Natalie Library’s people, as new of Collection Acquisitions and Ceeney, Director of Operations technology and improved Description. ‘Putting the new and Services. ‘The significant services have been introduced to system in place has involved changes to jobs and working meet increasing customer needs. cultural as well as operational patterns have been tough on changes. It has meant getting staff, who deserve much credit for The introduction of the Library’s people to think in new ways.’ the way they have kept services new Integrated Library System going and achieved great customer New working patterns have on time and within budget is satisfaction figures during this been introduced in Reading one of the year’s most significant challenging time.’ achievements. It represents a Rooms to improve consistency fundamental part of the British of customer service. Elements of Throughout the Library, a major Library’s programme to bring all customer service work in London investment is taking place in IT and its services together as one library. have been moved to Yorkshire, digital technology, demanding As well as demonstrating the necessitating a number of new sets of skills in key areas. In innovative services for new importance of high calibre IT skills, redundancies. Yet despite the the Reading Rooms, for example, markets for information about changing over to the new system inevitable upheaval for many making digital resources available scientific research. At the same Codex has involved new ways of working of those involved, staff have to users requires specialists in time traditional curatorial skills People recorded information on scrolls and tablets before for many cataloguing staff. succeeded in achieving the electronic information services. are being updated to meet the highest-ever levels of customer A strategic investment is being changing expectations of the developing the book – or codex. ‘In the past people had to work Claire Breay is managing the satisfaction across all the made in science, technology and Library’s customers in the project to put the massive volume with different computer systems Library’s services. medicine, led by a dedicated team information environment that is the world’s oldest Bible, and the Integrated Library System that has been set up to develop of the 21st century. the Codex Sinaiticus, online. 16 17 The British Library Annual Report and Accounts 2004/2005 The British Library Annual Report and Accounts 2004/2005 Roots of fame The popular BBC Television programme Who Do You Think You Are? made extensive use of British Library sources to trace the family history of TV personalities including Jeremy Clarkson, Moira Stuart * The Library’s new Business Redefining and Meera Syal. and Intellectual Property our services and their users Centre is welcoming new users – entrepreneurs, business startups and the creative industries.

Integration Our new Integrated Catalogue’s single interface was a huge Refreshing new business achievement this year for Brian Adam Pritchard says the Library was a Kefford and the web services ‘massive help’ when he was researching Imtaz Khaliq, bespoke tailor team. It makes life easier for pomegranate presses, checking the fruit’s took part in one of our sell-out searchers in the Reading Rooms cholesterol-lowering properties, sizing events celebrating Asian business and on the web and enables the juice market and sourcing suppliers. and creativity. The series was aimed long-term cost efficiencies. Now Pomegreat is stocked by most at young Asian entrepreneurs and major supermarkets and has a turnover showcased the Library’s business above £3 million a year. WELsupport services. COMING*

The British Library welcomes people’s growing expectations of towards this has been the launch at the material they need as and meeting a growing need. The everyone who wants to do Mothers of Invention easy access to the Library’s entire of our new pay-as-you-go portal, quickly as possible. London Development Agency is research, whether for academic, Entrepreneurs Sahar Hashemi collection of 150 million items. British Library Direct. Users can supporting the next phase of the (Coffee Republic), Mandy personal or commercial The opening of our pilot The goal is to offer a range search up to date content details centre, with a £1 million grant Haberman (the Anywayup Cup) purposes. People are undertaking Business and Intellectual Property of interconnecting services that of the world’s 20,000 top research to allow us to offer an even better and Michelle Lewis (Funkyfins) research in greater numbers and Centre in May 2004 accounted revealed their secrets to a capacity provide information whenever journals and place a credit card range of business facilities and are finding that the Library’s for 25,000 of these new users audience at a special event marking and wherever required. order to see complete articles. targeted information. This resources can help them. during its first year. The Centre, International Women’s Month. Copyright issues are dealt with underlines the confidence that As the Google generation turns ‘It’s been a pivotal year in terms in our St Pancras building, is automatically, and the user can the business sector has in the to the Library for help, we’re of starting to bring services aimed at small and medium-sized access the full text online. Library’s ability to add value.’ meeting their expectations with together and providing a common businesses, which account for increasingly integrated services interface to them,’ says Natalie British Library Direct will be the 50% of the UK economy. Their ‘The real transformation,’ and a programme of continuous Ceeney, Director of Operations platform for an extensive service success can depend on access to says Ranjiet Kainth, Head service upgrades. and Services. ‘We’re responding to giving seamless access to a range reliable product and market data, of Operations, ‘is that we’re a changing world in which more of research materials, open to and we’re developing services that removing barriers to access, both Today’s British Library serves a people want access to information. anyone wanting to further their provide them with the information in our Reading Rooms and in our wider range of users than ever. We’re improving services for research. This accessibility to new skills, databases, research reports online services. We’re increasingly While Google has stimulated everyone and want to ensure users is mirrored in our Reading and the know-how that they need able to give people the same a widespread urge to search, there are no barriers to expanding Rooms, which have seen the to start new businesses, design services online and onsite, so the widening of educational groups such as the business number of researchers applying new products and launch into you won’t have to always visit opportunity has generated community, creative industries for a Reader Pass double during new markets. St Pancras to get what you need. real need for knowledge and and personal researchers.’ the year. The number of collection There’s still work to be done, but information. Corporate R&D ‘We’re uniquely placed as a centre items being requested is up; by joining the services up, uniting departments and university spin- We’re aiming to provide a service for SMEs as we offer world-class meanwhile, satisfaction rates the Reading Room and Document out companies, entrepreneurs that a researcher can use in our business and intellectual property among users remain at record Supply facilities, we’re creating and the media are all driven by Reading Rooms or at their desktop resources under one roof,’ says high levels of 92% – an indication a very powerful resource for research. We have begun to in the office, in their own library, Isabel Oswell, Head of Marketing of staff’s commitment to making everyone doing research.’ transform our services to meet or in their own home. The first step for Business. ‘We’re anticipating sure that researchers are getting 18 19 The British Library Annual Report and Accounts 2004/2005 The British Library Annual Report and Accounts 2004/2005

Twitcher’s guide The Sherborne Missal is celebrated for the lavish illustrations of bird life *Great place! Fine time! Redefining that decorate its religious texts. It returned in virtual form to Sherborne Our exhibitions and this year for the 1,300th anniversary our public spaces of the Abbey's foundation. We activities cross boundaries worked with the Abbey and Museum and draw diverse on a display, lectures and a Turning Sacred display the Pages kiosk so visitors could audiences. The feedback The Guru Nanak School in Hayes, explore the Missal in detail. Middlesex, sponsored the conservation tells us that 98% of of an early copy of the principal Sikh scripture, the Adi Granth. It was then our visitors rate their lent to the school for display during a religious festival and drew 10,000 experience as ‘excellent’ visitors to pay their respects. Colour wheel or ‘good’. Pali Chadra, a dancer from North Green thoughts India, charms the crowds on the The popular winter exhibition, The piazza during the summer’s world Writer in the Garden, displayed the music series. The cross-currents of great tradition of garden writing and Silk Road cultures brought epic design. Philip Larkin’s lawnmower storytellers, musicians and masked added a quirky appeal and reviews actors to our oasis on the agreed it was ‘an exhibition of Euston Road. dazzling breadth and variety’. *

From public spaces equipped designs are now being installed attended linked attractions, designers and writers to produce ‘It’s a virtual space and a local Britain website, which showcases with the latest WiFi technology in the Library’s public areas and including music on the piazza and a special exhibition and book, 26 space too because increasingly 100,000 items of regional for nomadic internet users to the Reading Rooms. In addition 145 a series of workshops and talks. Letters, celebrating the creative people will be able to gain access significance. The selection virtual space of the web itself, the workstations are available to give World renowned cellist Yo-Yo power of the alphabet. ‘The through their local library.’ represents a cross-section of the British Library is accommodating Readers free web access. Ma and his Silk Road Ensemble Library is a marvellous resource for Library’s British collections – from The biggest public space of all record numbers of users in took part in a special workshop the creative industries,’ says Carol medieval manuscripts and maps ‘We wanted to demonstrate is the web. Since the Library set innovative ways. for teenagers from London’s Meads, Manager, Creative and to sound clips and photographs. that we were responding to our up its own website ten years ago Turkish, Chinese and other Media Marketing. ‘People In the Expressions of Faith The British Library’s St Pancras Readers’ needs and the needs it has pioneered new ways of Asian communities organised involved in 26 Letters found the section, Ravi Shankar and Lord building is now the largest WiFi of the public as a whole,’ says making its resources available in partnership with BBC Proms. project changed their view of the Robert Winston are among hotspot in the UK measured by John de Lucy, Head of Estates. online and interpreting them in Library and helped them to prominent people from different numbers of users and one of the ‘At the same time we have ‘We set out to make people in ways appropriate for specialist appreciate its true value.’ faiths and walks of life who largest in Europe. Researchers, become a popular meeting place. the UK and abroad aware of researchers, schools and colleges express their personal views on students and business people Our cafés, restaurants and public the Library as a major public Through its regional programme and the public. Demand has a selection of favourite sacred with laptops throng public areas areas are being used by growing attraction,’ says Heather Norman the Library has raised its profile reached record levels, exceeding manuscripts. that are buzzing with activity. It’s numbers of business people Söderlind, Head of Public and at public libraries and schools 2.9 million unique users during a symbolic transformation for the and other visitors.’ Regional Marketing. ‘The Silk around the country, reaching out the year. The new Online Gallery public areas of a building that Road was a huge success and our to local people. An exhibition at brings together all of the Library’s With the Library’s exhibitions and people might assume would be biggest summer show to date. Leeds Central Library gave a taste web offerings for a public public events increasingly popular, hushed and reverential. Increasing numbers of people are of the treasures on offer, including audience, including a guide to the number of visitors to the now coming back to the Library’s a facsimile of the Lindisfarne what is on in the galleries, an The accent on WiFi – technology Library has risen sharply. The exhibitions for the fourth or fifth Gospels and a kiosk with the opportunity to experience that enables users to connect official ‘footfall’ measure was up time, whereas a year ago the Turning the Pages system that highlights electronically and to the internet without wires or from 75,000 to 100,000 a month vast majority were visiting the displayed ten of the Library’s in-depth information about some cables – epitomises the way the by the end of the year. The Silk galleries for the very first time.’ most beautiful and historic of the greatest treasures. Library is making services more Road exhibition broke all records, works. ‘The Library is not just the responsive to a new generation drawing over 150,000 visitors to We showcased the Library’s Digital technology is transforming physical space here in London,’ of users. A trial of WiFi furniture see a wealth of treasures from creative resources in partnership access for both the public and says Stephanie Kenna, Manager, with built-in power supplies Chinese Central Asia on show with the London Design Festival, researchers through new Regional and Library Programmes. proved a great success and four for the first time. Many visitors and worked with typographic initiatives such as the Collect 20 21 The British Library Annual Report and Accounts 2004/2005 The British Library Annual Report and Accounts 2004/2005

*‘New technology’ Redefining Illuminations online Our Digital Catalogue of Illuminated Regional dialect recordings Manuscripts was launched with the our collections and support of a grant from the Arts and are on the Collect Britain Humanities Research Council. It will ultimately give access to all 10,000 of website. Users can hear collection management the Library’s medieval and Renaissance Shakespeare in Quarto how accents and word use illuminated manuscripts, including Scholars and playgoers can compare virtually unknown masterpieces. and contrast the earliest editions of the change in r ecordings made Bard online. We’ve digitised all our 93 Quarto editions of 21 plays printed in the same regions in the before the closure of the theatres in 1642, Conan Doyle archived with detailed notes and interpretations 1950s and ‘90s. Richard As part of a new programme to to suit different audiences. Hudson FBA, Emeritus safeguard the country’s literary archives, the Library secured the core Professor of Linguistics of the Conan Doyle collection by bequest and purchase during the year. at UCL, says ‘the Library Multivocal Africa Marion Wallace is the Library’s first is ahead of the world in curator for sub-Saharan Africa. Her appointment has been made providing such a in response to the growing interest wonderful resource’. in the cultures and languages that make up multivocal Africa. Marion is promoting greater accessibility to our extensive African publications and recordings. * ‘new-fanggledl tackle’

Digital and electronic media The National Digital Library together a working party which still holds true. We receive a that will give an overview of account for an increasing programme is developing includes the Library to scope the copy of everything substantial everything we hold, including proportion of the three million technical solutions ready for the UK digital research infrastructure. published in the UK and purchase newspapers, sound and items added to the British implementation of new legislation extensively from publishers manuscript materials.’ New collaborative projects are also Library’s collections every year. requiring digital publishers to around the world; the volumes underway to ensure that material Since September 2004 the They are being collected and deposit material with the Library in print continue to grow at an from websites of national, cultural Integrated Catalogue has been preserved as expertly as the books (the Legal Deposit Libraries Act awesome rate. To help us deal or topical importance is collected available to web visitors as well and manuscripts that the Library 2003). A pilot project, run on a efficiently with this hybrid and preserved. The Library is as Reading Room users. ‘The Stamp duty has cared for over the centuries. voluntary basis with publishers world in which print and digital the lead partner in the UK Web Integrated Catalogue is having a HM Customs and Excise presented us of academic electronic journals, information mix freely, we’ve with Government revenue stamps The popular image of the British Archiving Consortium, and big impact and usage is high at has been set up to help inform launched the Integrated Library spanning 1827 to 1933. They include Library is that we receive a copy technology is being developed 1.6 million searches by external the process by which Government System to bring together back Table Water Duty, Medicines, of every book published in the UK. through the International Internet users a month,’ says Adrian Entertainment Allowances and Pensions, will eventually bring forward office processes and streamline But today’s acquisitions include a Preservation Consortium. Arthur, Head of Web Services and will be of great value to social Regulations under the Act. the acquisition and cataloguing wealth of digital and electronic Delivery. ‘It’s not only brought historians at all levels. The Library has already set up its of electronic and printed items. material, ranging from interactive Scientific, technical and medical information together in one own infrastructure for this. ‘The media to websites. (STM) journal publishers have ‘The new system is allowing us place but also improved usability progress we have made in web been the first to migrate the to cut processing times for the by providing a more intuitive ‘There is such a huge explosion of archiving has been a significant majority of their titles to the web. different types of incoming interface. With such a huge electronic material available now,’ achievement in a complex, For our STM research users, the material,’ says Caroline Brazier, international audience for our says Richard Masters, Manager innovative area,’ says John long-term access to the record of Head of Collection Acquisitions catalogues, clarity and ease of of the National Digital Library Tuck, Head of British Collections. science that the National Digital and Description. ‘It also gives us use are critical to success.’ programme. ‘The critical thing is ‘We’re now harvesting websites, Library will provide is critical. a single public interface – our new to ensure we can guarantee that which we’ll retain for future The Government recognised this Integrated Catalogue – which people in 100 years’ time will generations.’ in its Science and Innovation covers a vast proportion of the be able to look at it. During the Investment Framework 2004- However, alongside the leading Library’s printed materials. It’s a year we laid the foundations for 2014, and the Office of Science edge work with digital formats, major step towards providing the preservation of our digital and Technology has now brought the popular image of the Library users with a unified access point collections for the long term.’ 22 23 The British Library Annual Report and Accounts 2004/2005 The British Library Annual Report and Accounts 2004/2005

The Library is redefining itself to meet the challenges and opportunities of the 21st century. We are in the process of becoming a radically different organisation from that first envisaged by the British Library Act in 1972 – but one which our founders would recognise and welcome.

The services we provide to In setting our strategy for 2005- stakeholder groups and can objectives, and the values that MISSION researchers are becoming more 2008, our first step was to speak identify changes in their inform staff behaviour and guide comprehensive, more integrated; to our main users – people who behaviour and needs. the contribution that each makes Helping people advance knowledge to enrich lives our collection is extending into are doing research for academic, to the achievement of the team. The result is a renewed the digital arena and is focusing personal or commercial purposes We believe in the power and value of knowledge: it brings We bring direct benefits to those who use our collection and commitment to our mission, As staff collaborate to deliver on the evolving needs of the and the organisations and cultural, social, intellectual and economic benefits to society. services because we help them advance their own knowledge, a new vision, and a practical, the innovative outcomes that wider research community. institutions that support and and the whole body of knowledge, through their research. achievable set of six our users require, so too the It is not enough just to preserve knowledge: our task is to enable Our engagement with the public, benefit from their work. We strategic priorities. Library works in a wider network it to be used now and in the future. When knowledge is used, We bring indirect benefits to all UK citizens whose lives are both on our website and around also assessed the technological, of partnerships to deliver the it adds to the sum of human understanding. enriched through the fruits of the work we have enabled. our flagship St Pancras building, economic and social pressures These strategic priorities are strategic agenda. Our work with is a result of the imaginative that we anticipate will have an set within the context of our our numerous partners from the efforts we’ve made to open impact on their way of working organisational values. The public, private and non-profit up access to the wealth of our and on ours. We then consulted growing strength of purpose sectors encompasses both collection, from contemporary widely with staff, who are in of the Library is linked to the strategy and implementation. dialects to ancient manuscripts. daily contact with users and clear articulation of our aims and

VISION OUR MISSION We play a leading role in the changing world of research information As the national library, we’re a central resource in the UK The research information environment is undergoing rapid research infrastructure, and underpin world-class UK research transformation. As a great library our evolution must keep pace, across all disciplines. not only so we remain able to fulfil our users’ needs, but also to demonstrate the vision, innovation and leadership that helps the library network in the UK and overseas adapt in order to remain relevant to the new generation of digital adepts. OUR VISION

We play a leading role in the changing world of research information We exist for everyone who wants to do research – for academic, personal We exist for everyone who wants to do research – for academic, or commercial purposes personal or commercial purposes We support the research chemist in a multinational drug Different types of research require different resources, We promote ready access to our collection and expertise company, the postgraduate completing a PhD in musicology, with access provided in different ways. through integrated services which are increasingly time the entrepreneur wanting to expand the family business, the We tailor our services to support varied approaches. and space independent journalist filling in the background to a story and the local historian researching medieval land use. We also connect with the collections and expertise of others and work in partnership to fulfil our users’ needs We promote ready access to our collection and expertise through integrated services which are increasingly time and space independent We’re a hybrid library – that is, our collection includes print, The expectations of the Google generation require that we give OUR STRATEGIC PRIORITIES digital and other media – and we strive to provide access to people access to information wherever they are, whenever they all information formats seamlessly, through interconnecting services. need it. This is a tough requirement but an important goal 1 Enrich 2 Build the 3 Transform search 4 Grow and 5 Develop our 6 Guarantee to focus on. the user’s digital research and navigation manage the people financial experience environment national sustainability collection We also connect with the collections and expertise of others and work in partnership to fulfil our users’ needs In a world so rich in information, it’s not appropriate or possible We collaborate with new and established organisations in for us to hold everything. Much better for us to harness our the information environment, across the public and private OUR ORGANISATIONAL VALUES strengths to others’ capabilities and co-ordinate joint sectors, with the goal of enhancing the research process and approaches that serve the gamut of researchers’ needs. advancing knowledge. Open consultative Empowered, Non-hierarchical, Staff who feel Strong Where we’re not best placed to help a researcher, we’ll connect organisation flexible and diverse agile decision recognised and performance them to the relevant resource. workforce making valued management 24 25 The British Library Annual Report and Accounts 2004/2005 The British Library Annual Report and Accounts 2004/2005

Action plan for 2005/06

We have an innovative and exciting programme to deliver. These are the highlights for 2005/06, the first year of our new strategy. We will report progress and achievements in our next Annual Report.

STRATEGIC PRIORITY 1 STRATEGIC PRIORITY 2 STRATEGIC PRIORITY 3

Enrich the Build the digital Transform search user’s experience research environment and navigation Begin to reshape our Reading Complete the first phase of Complete the current project HAVING USED THE Room services to increase the National Digital Library, to streamline the processing ‘ flexibility and to suit the and begin ingest of around of incoming collection items needs of people researching 200 e-journal titles to the that will lead to savings of more in different ways. legal deposit pilot system. than £1 million over the next two years. BRITISH LIBRARY AND Transform the Business and Digitise 1,200,000 pages of Intellectual Property Centre 19th century British newspapers Complete the development using the award of £1 million and over 3,000 hours of archival of remote ordering of books from the London Development sound recordings. delivered to Reading Rooms SEEN SOME OF THE Agency. through the Integrated Launch web archiving service Catalogue. Develop the portal, British for public use. Continue to Library Direct, to enable free identify and collect significant Investigate options and plan searching and credit card numbers of UK sites, in line for an integrated systems NEW AND EXCITING ordering from our top 20,000 with the published collection solution to making our archives research journals. development policy. Procure and manuscripts catalogues a prototype automated smart available online from 2006/07 Hold major temporary exhibitions; crawler to enable large-scale in accordance with international Hans Christian Andersen, and harvesting of websites. archival standards. THINGS THAT THE Beautiful Minds: capture the spirit of Nobel achievement. LIBRARY IS DOING, I’M

STRATEGIC PRIORITY 4 STRATEGIC PRIORITY 5 STRATEGIC PRIORITY 6 QUITESURETHATWE Grow and manage the Develop our Guarantee national collection people financial sustainability With input from our Define the Library’s future Deliver agreed savings of AREATTHEFOREFRONT stakeholders and other experts, needs for skills, knowledge over £7 million from internal complete our review of the and expertise relating to efficiencies. collection materials we our collections. Complete first year of the purchase. IN THE INFORMATION Through our Excellence in corporate Balanced Scorecard Achieve planning permission Leadership programme, enable to enable the Library to measure for a low-oxygen automated managers to develop their performance against targets for storage facility in Boston Spa to leadership and management 31 key corporate metrics. hold around 250 linear kilometres styles and foster high WORLD. of collection materials. Begin the performing teams. ’ procurement process for a design and build contractor. DAVID LAMMY MP MINISTER FOR CULTURE Complete site preparation. Begin construction of the Centre for Conservation at St Pancras, following the approval of planning permission and achievement of the fundraising target.

For the full text of our strategy please visit www.bl.uk. To order a printed copy please email [email protected] 26 27 The British Library Annual Report and Accounts 2004/2005 The British Library Annual Report and Accounts 2004/2005

Governance and leadership Executive Team

Lord Eatwell CHAIRMAN Lynne Brindley CHIEF EXECUTIVE

The Board The Rt Hon Lord Eatwell of Eileen Mackay CB FRSE (Non- The British Library Act 1972 Stratton St Margaret MA PhD Executive Director, The Royal Bank places the British Library under the CHAIRMAN of Scotland Group) brings to the Board her financial and public control and management of the Members British Library Board, the duty of administration experience and she Lynne Brindley which is to manage the Library was appointed after consultation MA FLA FCILIP FRSA as a national centre for reference, with Scottish ministers. (Chief Executive, the British study and bibliographical and Library) Simon Olswang BA Econ, Solicitor, other information services, in Attorney at Law (California) relation both to scientific and Sir Henry Boyd-Carpenter (formerly Chairman, Olswang) technological matters and to the KCVO MA brings to the Board his legal/ humanities. The Act also requires DEPUTY CHAIRMAN commercial expertise in the field the Board to make the Library’s (formerly Senior Partner, Farrer and of intellectual property rights (IPR). services available to the public – Co.) was appointed to the Board in particular to institutions of by HM The Queen. He chairs the Dr Gareth W Roberts BSc PhD education and learning, other Board Audit Committee. MBA FRSA (CEO NovaThera Ltd, Barry Marsden libraries and industry. Director, IsoHelix Ltd and Partner, Robin S Broadhurst CBE FRICS Opine Consultancy) was appointed 12 3 45 6 The Chairman and members (formerly European Chairman of for his background and experience of the Board are all appointed Jones Lang LaSalle) brings to the in the UK biotechnology industry, by the Secretary of State for Board his high level of expertise in one of the key R&D-based sectors 1 Dr Clive Field We’re responsible for the 4 Natalie Ceeney Directorates in the review of their Culture, Media and Sport, with the the area of property development served by the Library. DIRECTOR, SCHOLARSHIP effective development, DIRECTOR, OPERATIONS services and the development exception of one member who and estates management. is appointed by HM The Queen. Andrew Stephens BSc AND COLLECTIONS integration and delivery of all AND SERVICES and implementation of All Ministerial appointments to Professor Robert G Burgess PhD SECRETARY TO THE BOARD Our priorities this year include IT functions across the Library. The launch of British Library customer-focused structures. the British Library Board are AcSS (Vice Chancellor, University (Head, Corporate Secretariat) developing our web archiving We will continue to work Direct has been a milestone in We’ve put in place the first subject to the Code of Practice of Leicester) was appointed to programme, and defining the closely with other major making our collection material stages of a modernised pay of the Commissioner for Public the British Library Board for his The British Library best solution for getting research libraries, research and easily accessible to the end-user. strategy and our work on Appointments. Members conform knowledge and experience of Advisory Council our manuscript and archives expert communities, as well as Now my teams are set to extend facilitating the Colleague to a Code of Practice for Members higher education and university catalogues online. Doing so commercial organisations, to the range of services available Opinion Action plan process is of the British Library Board derived affairs and his academic back- The Advisory Council was will help us make accessible ensure we create the level of through the BL Direct portal. enabling us to engage more from the Cabinet Office model ground in the social sciences. established under the terms of the marvellous new additions, which interoperability that is needed. In parallel, we’re increasing the fully with our staff. British Library Act to ‘advise the include the archives of the writers flexibility of Reading Room Code. The Board Secretary ensures (Non-Executive 3 Jill Finney 6 Robert Kirton Sheila Forbes CBE British Library Board on any aspect Beryl Bainbridge, Anthony Powell services to reflect changing that new Board members receive Director, Tribal Group plc and OCS DIRECTOR, STRATEGIC INTERIM DIRECTOR, FINANCE of the development of its services and Andrew Salkey, and the methods of research and we’re appropriate induction training Group Ltd) contributes to the work MARKETING AND AND CORPORATE RESOURCES at home and its relations with significant manuscripts presented joining up services so that users upon appointment. of the Board on the basis of her COMMUNICATIONS The introduction of Europe’s libraries overseas’. In order to play to us by Tom Stoppard. The can begin to enjoy the same experience in the area of human Everything we do is driven biggest WiFi zone and the A register of interests of members a significant role at the centre of excellent work my teams have degree of access to resources resources and the management by the needs of our users and introduction of new catering of the Board is maintained. The the UK’s knowledge network, it is done to implement the Integrated onsite and online. Our goal is to of culture change. She chairs enriching their experience is facilities were both popular register will be made available for essential that the Library obtains Library System in acquisitions give people access to information the Remuneration Committee. our top strategic priority. successes for the St Pancras inspection on application to the good advice on the broad scope and cataloguing now enables wherever they are, whenever During 2005/06 we’ll be Estates team this past year. Secretary of the Board, who can Duncan Lewis MA (Senior Policy of its operations and policies for them to refine their processes, they need it. That’s a tough working with colleagues across Over 2005/06 teams are focusing also provide copies on request. Advisor, The Carlyle Group) was future developments. The Council and they’re identifying significant requirement, but an important the Directorates to develop on preparing for the building appointed to the Board for his helps to ensure that the British efficiency savings that they’ll be goal to focus on. The Board meets regularly, six the Business and Intellectual of the Centre for Conservation experience in the information and Library’s plans are formulated ready to implement by the end times during the year. All Library Property Centre. We’ll create 5 Mary Canavan at St Pancras and major new communications technology field. and implemented effectively. of the year. Directors are normally present an information resource that DIRECTOR, HUMAN RESOURCES automated low-oxygen storage during Board meetings. Board Sir Colin Lucas DPhil FRHistS 2 Richard Boulderstone suits the needs of 21st century Change is now a given in modern facilities at Boston Spa, which members are provided with (Warden of Rhodes House, DIRECTOR, E-STRATEGY business and creative enterprise. organisations and it’s not always will be the world’s largest appropriate and timely information. and formerly Vice-Chancellor, AND INFORMATION SYSTEMS Our public programmes are easy for staff to accept. One book repository. My Strategy Board papers are distributed one University of Oxford) is a senior Development of the National raising the profile of the Library of the key priorities for HR is Development unit was week in advance of the humanities academic whose Digital Library is a priority for my as an exciting destination at the working with managers, staff responsible for drawing up our relevant meeting to allow members contribution to the Board is team in the coming year. We’re heart of King’s Cross. Beyond and trade unions to enable and strategic priorities and the Finance fully to prepare for meetings. his experience of leadership also responsible for developing our local community, our work facilitate the agenda for change. team will be monitoring closely The main committees of the Board and management in a university and managing the infrastructure on the web and in our regional the key priority of guaranteeing Through our various are: the Board Audit Committee; environment. that’s behind our new integrated programmes to develop learning financial sustainability. We’re development programmes we’re the Nominations Committee; and web service, British Library Direct, and research skills among young working across the Directorates building effective management the Remuneration Committee. and we’ll be implementing the people and lifelong learners is on an agreed and rigorous and skills at all levels to help added functionality that users bringing the opportunities the programme of efficiencies which staff embrace change. We’ve need, coming ever-closer to Library offers to a very wide will be delivering £7 million worked in collaboration with our goal of seamless services. audience indeed. savings over the coming year. 28 29 The British Library Annual Report and Accounts 2004/2005 The British Library Annual Report and Accounts 2004/2005

British Library Patrons American Trust for Adopt a Book the British Library Grants and donations AUSTEN PATRONS Ines Adelsberger CHAIRMAN’S COUNCIL The British Library would like to The Clore Duffield Foundation Guilia Ajmone-Marsan George B Adams The Hon Simon Eccles The American Trust for the Charlotte P Armstrong British Library thank all those who have given Lord and Lady Egremont their support, including: WOOLF PATRONS Roger S Baskes Sally Burningham R Dyke Benjamin Dr and Mrs Paul Cushman Jr Leslie Tobin Bacon Mrs Christopher Chen The Design History Society The Band Trust Paulette Cushman Kareen Iveres Diniz Sir Malcolm and Lady Bates Dr Paul Cushman Jr East Surrey NADFAS Sir William Benyon The Hon Simon Eccles Felicia Eastman Head William and Judith Bollinger Ronald M Freeman Bridget Fann Lillian and Lincoln Chin William B Ginsberg Brian Gibberd Mrs Lisa von Clemm William T Golden Caroline Gladstone The John S Cohen Foundation Lansing Lamont Averil Harper Smith Mr David Dangoor, The Exilarch’s Foundation William R Miller Brian Harris The American Trust for the The Dorset Foundation, The Jerwood Charity, John Ritblat and the Sam Fogg Howard Phipps Jr Peter Hawkes British Library, for the Centre for Conservation for the Jerwood Photography Ritblat Family, Mr and Mrs Ronald M Freeman Ruth Robinson Raymond F Heywood for the Centre for Conservation, Project for the John Ritblat Gallery: The Department for the David and Mary Eccles Treasures of the British Library Mme Alice Goldet Arthur Ross A J Lippitt Education and Skills, Mark Kreuger, Centre for American Studies, for the Sound Portal project for the Integrated Library System The Basil Samuel Sir Colin Lucas Jane Gregory Rubin David Mackenzie an internship in Art History, Charitable Trust, James B Sitrick H A Moffat the Adopt a Book programme, The estate of the late Mary, The Andrew W Mellon Robert McCarthy and for The Writer in the Garden the acquisition of Chuck Close Viscountess Eccles, Foundation, Michelle Dykstra Stephen Stamas Richard M Rouse exhibition Photo Portraits, and the Chief for Lady Eccles’ Oscar Wilde for conservation research, a Nigel and Joanna Newton Dr Prudence L Steiner Ann Silk Executive’s discretionary fund collection and for the David collaborative project with the The Sino-British Fellowship Trust, Jonathan Potter and Mary Eccles Centre for Institute of Oriental Studies in for the Silk Road exhibition Lisa von Clemm J C Stokes The Hans Christian Andersen American Studies St Petersburg to digitise and Dr and Mrs Mortimer D Sackler 2005 Foundation, The Stavros S Niarchos William J Zachs Julian Stokes conserve Dunhuang material, for the Hans Christian Andersen The Exilarch’s Foundation, Foundation, Monsieur Henri Schiller BENEFACTORS and for collaborative projects Thomas P Walsh exhibition for the Centre for Conservation for the Codex Sinaiticus project with the New York Public Library William J Zachs Mr and Mrs James Bacon and others who wish to The Annenberg Foundation, The Lord Faringdon The Dr Mortimer and remain anonymous The Mercers’ Christine and Ronald Zeghibe Mrs Alvin Deutsch for the Centre for Conservation Charitable Trust, Theresa Sackler Foundation, Charitable Foundation, and others who wish to for the Lytton Papers acquisition for the The Writer in the Garden Prof Mervin R Dilts Patrons and Corporate Arts Council of England, for the Centre for Conservation remain anonymous exhibition Benefactors of the National for Live Music on the Piazza The Foyle Foundation, Mr and Mrs Ralph E Hansmann The Kingdom of Morocco, Life Story Collection for the Centre for Conservation The Wellcome Trust, Charles E Pierce Jr The Arts and Humanities for the Three Faiths exhibition for cataloguing the Alexander Art First Patrons, Art First, Research Council, The Friends of the British Library, feasibility study William B Warren Fleming Papers and the Harley London for three new collaborative for the Centre for Conservation, The National Art Manuscripts PATRONS projects with Royal Holloway, and the acquisition of Castiglione’s Institute of Grocery Distribution Collections Fund, Nottingham University and Il Libro del Cortegiano, a French The Garfield Weston Foundation, Ronald R Atkins, Esq for the Sforza Hours Institute of the Masters of Wine Cardiff University Revolution microfiche collection, for the Centre for Conservation miniature acquisition Mr and Mrs Henry W Bedford II J Paul Getty Jr Charitable Trust Havergal Brian’s Symphony No.1, The Band Trust, The Wolfson Foundation, Mr and Mrs Richard W Couper a Charles Meyer letter, Davison Pearson plc, The Goldschmied Trust for the Centre for Conservation for the Centre for Conservation printer specifications, and the for the Pearson Creative Eileen M Curran Keatley Trust David and Leslie Bacon, Darby map of Norfolk Research Fellowship Leslie Wolfson, Mr and Mrs Michael E Gellert for Alice in Wonderland on for the Library’s greatest need London College of Fashion, The Friends of the The Penny Charitable Trust, Turning the Pages Mr and Mrs David Mesker University of the Arts National Libraries, for the Original Photographs William J Zachs, Dr Phyllis A Moriarty Pentagram Design Limited The Nicholas Bacon for the Sforza Hours miniature project for cataloguing the Mary Eccles Charitable Trust, acquisition Wilde collection Mr and Mrs Lester Morse The PF Charitable Trust The PF Charitable Trust, for Alice in Wonderland on The Horace W Goldsmith for the Centre for Conservation, Andre Newburg and Susan Baring Rootstein Hopkins Foundation Turning the Pages Coutts & Co, Lord Eatwell, Foundation, and for the National Life Story Farrer & Co, Sheila Forbes, R David Parsons Stuart Heath Charitable Settlement Bloomsbury Publishing Plc, for Turning the Pages and the Collection Palamon Capital Partners, Tesco Stores Limited for the Centre for Conservation American Trust for the British Mr John Ritblat, the University Mr and Mrs Alfred Ross The Pidem Fund, Library of Glasgow, the University Unilever The British Academy, for the Silk Road exhibition Mr and Mrs Stanley D Scott of Leicester, for a collaborative project The Headley Trust, Mr and Mrs Humphrey J Taylor Unwin Charitable Trust The Rayne Foundation, for support of the Annual with Royal Holloway for the Centre for Conservation for the Centre for Conservation Literary Dinner 2004 Mr and Mrs J Thomas Touchton The Vintners’ Company The Clothworkers’ Foundation, The Hellenic Foundation, The Lisbet Rausing Plus all those who have given Mr and Mrs George H White III Wimbledon School of Art for the Centre for Conservation for the Codex Sinaiticus project Charitable Fund, anonymously, provided gifts-in- Brian D Young and Katherine The Wyfold Foundation The John S Cohen Foundation, The Heritage Lottery Fund, for the Endangered kind and made legacy pledges. A Young Yale Center for British Art for The Writer in the Garden for the Centre for Conservation Archives programme exhibition and the Lytton Papers acquisition Christine Zuromskis Linda Colley, for the Centre for Conservation 30 31 The British Library Annual Report and Accounts 2004/2005 The British Library Annual Report and Accounts 2004/2005

Funding Agreement and key performance indicators The Funding Agreement between the Department for Culture, Media and Sport and the British Library sets out the outputs and levels of performance that the Library is expected to deliver in order to achieve Ministerial objectives. This section presents performance against Funding Agreement indicators and other key performance indicators used by the Library at a corporate level.

PERFORMANCE AGAINST FUNDING AGREEMENT TARGETS 1 This composite measure was above target. the two systems record usage in different Measure Target Actual Target Actual Target Actual The web component was more than three ways: the new system records single 2004/05 2004/05 2003/04 2003/04 2002/03 2002/03 times the target set. The popularity of searches on multi-word phrases as Quality the Library’s virtual exhibitions surpassed multiple searches if there is no match on expectations. In particular, both the the phrase. By contrast, the old system Reading room user satisfaction: percentage of readers Silk Road and The Writer in the Garden recorded these as single searches. The rating the services and facilities they used as either virtual exhibitions attracted much interest. target set for 2004/05 was based on the ‘excellent’ or ‘good’ 90% 92% 90% 92% 90% 92% These were launched in parallel with old system which explains why the actual Exhibition visitors satisfaction: percentage of visitors rating their equivalent onsite exhibitions which figures far exceed the original target. attracted over 405,000 visitors, 5% more Actual figures for 2004/05 are not the quality of their visit as either ‘excellent’ or ‘good’ 98% 98% 98% 98% 98% 98% than expected. The first major temporary comparable with previous years. UK remote user satisfaction: percentage of users who exhibition of the year, Silk Road, drew are ‘completely satisfied’ with the Document Supply Service 81% 84% 80% 83% 80% 82% an average of 1,200 visits per day, the 3 The method for calculating reading room highest ever achieved by the Library. visits in some reading rooms changed in Throughput The second, The Writer in the Garden, 2002/03. In the open access reading Number of visitors to the Library’s ‘learning’ website 60,000 116,529 50,000 102,886 n/a n/a averaged 600 visits per day, the highest rooms at St Pancras it continued to Number of children attending educational sessions 7,500 7,622 7,500 8,173 5,000 6,679 average for an exhibition held in the be estimated based on headcounts autumn/winter slot. The initial target for whereas in the closed access reading Proportion of children attending educational sessions number of visitors to virtual exhibitions, rooms it changed from estimates based from inner city schools 62% 66% 60% 59% n/a n/a set in February 2003, did not include four on headcount to the actual number of Number of visitors to the Library’s onsite and exhibitions; these were subsequently readers who had ordered items from the virtual exhibitions1 445,900 614,915 420,000 557,136 n/a n/a added to the actual figures for 2004/05. Library’s closed access stock. At Boston If these are excluded from the figures, Spa and Colindale, actual counts of visits 2 Number of searches of the Library’s online catalogue 8,500,000 14,702,594 8,150,000 9,721,574 7,200,000 8,490,040 the number of visitors to the Library’s continued to be collected. Number of items supplied/consulted remotely and onsite 5,395,500 5,291,864 5,447,600 5,320,032 5,502,602 5,756,988 onsite and virtual exhibitions is 534,875, Number of visits to reading rooms 3 400,600 394,010 399,100 397,940 384,500 407,729 for which the original target had been 4 The Library decided to use the list of Proportion of published output available in perpetuity: 445,900. journals covered in the ISI (Institute of Scientific Information) Web of Science current ‘research level’ serial titles published worldwide 2 The figures represent use of the Library’s database as the best readily available acquired by the Library via purchase, donation and exchange 4 60% 100% n/a n/a n/a n/a Public Catalogue from April 2004 to proxy for ‘research level’ serial titles. Proportion of published output available in perpetuity: September 2004 and use of the new In 2004, the Library acquired all titles all ‘research level’ US monographs acquired by the Library Integrated Catalogue from September on the original listing plus new titles 2004 to March 2005. The old system added that year. via purchase, donation and exchange 30% 35% n/a n/a n/a n/a was available to remote users of the Library whereas the new system is Efficiency available to both remote users and Average sick leave in working days per staff member 8.00 8.17 9.00 9.19 9.00 9.47 Reading Room users. Moreover, 32 33 The British Library Annual Report and Accounts 2004/2005 The British Library Annual Report and Accounts 2004/2005

Funding Agreement and key performance indicators continued

PERFORMANCE AGAINST OTHER KEY PERFORMANCE TARGETS 1 These are loans to individual institutions, variety of other projects. These other 7 The percentage of material delivered Measure Target Actual Target Actual Target Actual not numbers of items lent. The average projects included the creation of images electronically is growing year on year as 2004/05 2004/05 2003/04 2003/04 2002/03 2002/03 number of items per loan in 2004/05 for the International Dunhuang Project negotiations with publishers increasingly Quality was 3.7. and completion of image creation for allow permission for documents to be Collect Britain. Image creation for these delivered via Secure Electronic Delivery, Percentage of material held onsite, delivered in St Pancras 2 Figures reflect acquisition by legal other projects exceeded target in several a new service launced in 2004/05. Reading Rooms within 70 minutes 90% 94% 90% 93% 90% 92% deposit, purchase, donation and exchange. cases. The procurement of a contract for The reduction in items received on legal digitisation of newspapers represented 8 As more researchers are using local Throughput deposit is a temporary one, arising from a new departure for the Library and this electronic resources, the requests we Exhibition loans to other institutions1 40 36 40 40 50 34 the necessary suspension for a period of process took longer than anticipated to receive are increasingly for ‘hard to find’ Items acquired 2 some months of automated claiming for complete. In the event, no newspaper materials. As a result a slightly lower Monographs 189,695 150,829 188,000 184,918 178,000 193,430 non-receipt of material. This suspension images were digitised in 2004/05. percentage has been satisfied within was because of the transition to the These will now be done in 2005/06 Library stock than in previous years. Serial titles 113,500 99,222 109,900 106,739 110,000 106,125 new Integrated Library System. Claiming and 2006/07, the contract having Newspaper issues 181,525 179,728 172,000 182,347 179,800 175,738 has since been resumed and the effects been let following the procurement. 9 Figures are averages taken over each Patent specifications 2,000,000 2,349,099 2,025,000 1,849,716 2,000,000 2,051,470 of it will be reflected in the figures financial year. The BNBMARC ‘hit rate’ 5 Other special materials 146,460 159,249 192,068 153,815 164,500 165,244 for 2005/06. The initial target, set in February 2003, is derived from an independent survey was for viewings of digitised images carried out by UKOLN: the UK Office Electronic 3,505 3,024 2,831 2,695 1,980 2,274 3 The higher cataloguing output in available at that time on the Library’s for Library and Information Networking Cataloguing backlogs 407,789 402,120 357,680 385,971 438,000 437,792 2003/04 was due to additional funding website. Since then the Library has added at the University of Bath. It measures Catalogue records created 3 325,012 344,829 749,450 884,249 565,000 618,661 for backlog clearance and retrospective further sets of digitised images to the web the availability of catalogue records from Digital images created 4 636,000 43,673 489,685 492,893 500,000 527,177 conversion of print and card catalogues and therefore exceeded the original target the Library’s British National Bibliography considerably. There were 6,670,686 pages 5 in that year. The implementation of the database. The figure of 90% for 2004/05 Pages of digitised material viewed over the web 4,250,000 9,056,710 3,570,000 4,742,754 1,000,000 4,677,049 new cataloguing system as part of the of digitised images viewed, for which the shows that catalogue records for 90 Percentage of UK legal deposit material acquired 6 96% 79% 96% 97% 96% 96% Integrated Library System programme original target had been 4,250,000. out of every 100 items acquired by UK Percentage of material delivered electronically 7 22% 28% 15% 22% n/a 14% led to reduced output in 2004/05, as libraries could be found on the Library’s new records could not be added during 6 The reduction in items received on legal database at the time the books were Efficiency the migration of data to the new system deposit is a temporary one, arising from about to be catalogued, thus eliminating Document supply and monograph lending fulfilment rate 8 82% 81% 85% 82% 85% 83% and increased requirement for training. the necessary suspension for a period of the need for libraries to create their some months of automated claiming for own records. British National Bibliography ‘hit rate’ 9 85% 90% 85% 89% 85% 89% 4 The target for 2004/05 comprised non-receipt of material. This suspension 600,000 images to be created as a was because of the transition to the new result of JISC (Joint Information Systems Integrated Library System. Claiming has Committee) funding for the digitisation since been resumed and the effects of it of British 19th century newspapers and will be reflected in the figures for 2005/06. 36,000 images to be created from a 34 35 The British Library Annual Report and Accounts 2004/2005 The British Library Annual Report and Accounts 2004/2005

Statistics Statistics

SERVICE IN THE READING ROOMS COLLECTION DEVELOPMENT 1 This includes seating for typing, the 1 The figure for monographs is based Seats available for users (at 31 March 2005) Library’s Online Catalogue and other Holdings (at 31 March 2005) on the number of items in the relevant Reader desks Other provision1 catalogues, microform, Internet and Monographs1 13,306,208 catalogues. It relates to the number Humanities 1 and 2 Reading Rooms 424 90 CD-Rom access and study carrels. Serial titles (all) 2 858,656 of titles rather than to the number of volumes held. Rare Books and Music Reading Room 282 87 Newspaper titles (all) 3 56,248 2 Seating is scalable according to demand. 4 Maps Reading Room 37 21 Manuscripts (single and volumes) 314,063 2 The figure for serial titles is based on Oriental and India Office Reading Room 68 46 3 There were fewer training sessions in India Office records 391,699 the number of records in the relevant Manuscripts Reading Room 72 25 2004/05 than previously as there were Philatelic items 8,251,876 catalogues. Changes of title are counted Philatelic Collections 1 1 no sessions in June and the number Cartographic items 4,310,946 as separate titles. of sessions in September was halved Science Reading Rooms 123 48 due to implementation of the new Music scores 1,591,617 3 The figure for newspaper titles includes Business and Intellectual Property Centre2 41 57 Integrated Catalogue. Sound discs 5 1,326,004 weekly and fortnightly magazines as Social Sciences Reading Room 52 24 Sound tape items 5 231,855 well as newspapers. Newspapers (Colindale) 77 76 Videograms 26,628 4 The figure for manuscripts equates to Boston Spa Reading Room 76 17 Prints and drawings 32,605 approximately 7 million individual items. Photographs 6 271,049 Total 1,253 492 Patent specifications 55,832,636 5 The figure for sound discs and tapes Reports in microform 10,153,000 equates to approximately 3.5 million individual recordings. Other Reader services Theses 7 155,400 2004/05 2003/04 6 The figure for photographs comprises Reader education: training session attendees3 728 1,022 Total 97,110,490 those from the Asia, Pacific and Africa Disability Support Officer: number of contacts 480 452 Collections and from Maps, Manuscripts Items received on legal deposit 8 and Printed Books. 2004/05 2003/04 7 We are constantly refining and improving Monographs 82,754 102,774 the accuracy of our measures. The method BIBLIOGRAPHIC SERVICES Serial issues 254,688 313,812 for calculating theses changed in 2004/05. 1 The new British Library Integrated Maps and atlases 2,060 2,107 Records in British Library catalogues and databases 8 The reduction in items received on legal Catalogue introduced in 2004 brings Music scores 982 2,210 (at 31 March 2005) together records covering the bulk of deposit was a temporary one, arising Newspaper issues 154,651 150,668 British Library Integrated Catalogue (BLIC)1, 2 11,199,364 the Library’s collection and replaces from the necessary suspension for a period of some months of automated 2 several former departmental catalogues. Playscripts 230 330 Access to archives 551,062 claiming for non-receipt of material. Asia, Pacific and Africa Collections – Japanese and Chinese 40,735 This suspension was because of the 2 Available on the Library’s website. Total 495,365 571,901 Allied and Complementary Medicine (AMED) 184,393 transition to the new Integrated Library British National Bibliography (BNB) 2,336,266 3 Titles of articles and conference papers System. Claiming has since been Serial titles received 36,261 41,550 resumed and the effects of it will be Sound Archive Catalogue 3,035,698 made available through the Inside and Zetoc services. Titles received through claiming procedure 8,926 110,744 reflected in the figures for 2005/06. English Short Title Catalogue 468,647 Incunable Short Title Catalogue 29,438 4 A separate newspaper catalogue is Electronic table of contents 2, 3 25,373,462 available on the web, but will be fully integrated into BLIC in 2005/06. International Standard Serial Numbers (ISSN) UK Centre 74,985 WEBSITE USAGE Manuscripts 2 780,134 5 The total does not represent the number 1 The website provides access to the 2, 4 1 Newspapers 52,725 of unique records. There is significant Use of the Library’s website Library’s online content and services Register of Preservation Surrogates 203,057 overlap between some files e.g. BNB 2004/05 2003/04 for researchers, people in business, and BLIC. Unique hosts served 2 2,938,430 2,481,967 library and information professionals, learners and the general public. Total 5 44,329,966 Successful requests for pages (page hits) 31,512,939 24,382,906 The site is available at www.bl.uk.

2 ‘Unique hosts served’ is the best approximation available to the number of individual users of the website. 36 37 The British Library Annual Report and Accounts 2004/2005 The British Library Annual Report and Accounts 2004/2005

Statistics continued Financial overview

STORAGE The British Library’s income for 2004/05 was £121.0 million, 73% of which was Grant in Aid from 1 ‘Extent of collection’ stands for the the Department for Culture, Media and Sport. £78.0 million of this was operational Grant in Aid, Kilometres of shelving and percentage occupied linear length of the solid stock, plus the with the balance including grants for restructuring and capital programmes. The Department continues 2004/05 2003/04 associated growth spaces without which to hold £4.4 million of funding which is to be applied to the design and construction of a Centre for Working capacity: linear km 654.5 654.5 the collection could not be used and 1, 2 added to effectively. Conservation to the North of the St Pancras building, and £8.5 million of funding that was not drawn Extent of collection: linear km 613.9 606.0 down within the year, now held under ‘End Year Flexibility’ rules. Percentage full 93.8% 92.6% 2 During 2004/05 the gross increase in the extent of the material acquired by the Income from trading activities was £24.5 million. This represented a decline of £1.1 million from Library was 9.5 linear km. The reduction in material acquired, compared with 2003/04 reflecting a further reduction in sales from the Document Supply activity, the Library’s principal previous years, was a temporary one, source of commercial revenue. However, operational restructuring and cost reduction measures ensured arising from the necessary suspension for that contribution from these activities was maintained. a period of some months of automated claiming for non-receipt of material. The net increase in the extent of the collection Net expenditure on support activities fell by 4% in the year as the Library continued its restructuring was reduced to 7.9 linear km as a result programmes. Expenditure on acquisitions for the collections was £13.9 million, consistent with the of completing the final year of a four-year previous year’s spending level. programme to make the most efficient use of the Library’s storage by reducing duplicates and rearranging stock.

PRESERVATION Foreword 1 The lower output reflects the top-slicing Preservation funding of the preservation budget in 2004/05 to CONSTITUTION £m (gross) 2004/05 2003/04 facilitate strategic preservation activity in The British Library was established under Section 1(1) of the British Library Act 1972 (the Act) as Grant in Aid 7.22 7.20 connection with the additional storage the national library of the United Kingdom. Section 1(2) of the Act placed it under the control and Donations/external funds 0.09 0.11 programme and the acetate microfilm management programme. management of the British Library Board, the duty of which is to manage the Library as a national centre Sales income 0.39 0.33 for reference, study and bibliographical and other information services, in relation both to scientific and 2 Details the work summarised against technological matters and to the humanities. The British Library has exempt charitable status. Total 7.70 7.64 the preservation microfilming line of the ‘Items preserved’ table. OBJECTIVES Items preserved Under Sections 1(3) and 1(4) of the Act the Board is required to make the services of the British Library Conservation and/or rebinding 7,330 7,148 available to the public (in particular to institutions of education and learning, other libraries and industry). New binding 75,292 84,342 It may carry out and sponsor research, contribute to the expenses of library authorities or other persons Minor repairs 19,412 22,418 providing library facilities and make any part of its collections, or of its premises, available in connection Boxing/other work 17,386 28,615 with events of an educational, literary or cultural nature. Under Section 2, the Schedule to the Act Preservation microfilming 13,254 13,719 empowers the Board to impose charges for any services provided or for the loan or use of any item from its collections subject to the approval of the Secretary of State for Culture, Media and Sport. Total 132,674 1 156,242 BOARD MEMBERSHIP Book cleaning/linear metres 6,820 9,139 Details of Board members who served between 1 April 2004 and 31 March 2005 are as published Preservation microfilming 2 on page 53. Frames Newspapers 13,111,801 13,116,703 ACCOUNTING CONVENTIONS Books, periodicals, record volumes, manuscripts 1,633,124 1 2,145,086 The basis on which the accounts have been prepared is stated on page 49 at note 1a.

Total 14,744,925 15,261,789 FINANCIAL RESULTS The Accounts provide a Statement of the Financial Activities (SOFA) of the Board during the year ended 31 March 2005. In accordance with Section 5(1) of the Act, as amended by Statutory Instrument 1986 No 600, the Secretary of State paid to the Board such sums as were necessary to defray expenses incurred with his/her approval, so far as those expenses exceeded the receipts derived from the exercise of the Board’s functions and applied in such manner as required by Section 5(2) of the Act.

The Accounts have been prepared to take account of the Statement of Recommended Practice (SORP) 2000 Accounting for Charities. A Statement of Financial Activities for the year is set out on page 46. This shows all resources made available to the British Library Board and all expenditure incurred by it and reconciles all changes in its funds.

The British Library Board generated total income of £121.0 million, of which Grant in Aid received was £88.5 million. Sales income declined from £25.4 million in the previous year to £24.5 million, the majority of this being due to a decrease in the revenue generated from the Document Supply Centre. However margins for this service were maintained at last year’s levels. 38 39 The British Library Annual Report and Accounts 2004/2005 The British Library Annual Report and Accounts 2004/2005

Foreword continued Statement of the Board and Accounting Officer’s responsibilities

There was a net increase in the movement of funds after revaluation in the year of £36.2 million. The British Library’s Management Statement and Financial Memorandum with DCMS sets out the roles This was an increase of £32.0 million on the unrestricted funds and an increase of £4.2 million on the and responsibilities of the Board, the Chair and the Accounting Officer. It includes the following points: restricted funds. The excess of income over expenditure of £5.4 million, before St Pancras depreciation, movements between revenue funds and the pension transfer, was principally a consequence of the fixed I Board members have a corporate responsibility to the Secretary of State for ensuring that the Library assets purchased during the year of £8.5 million. fulfils the aims and objectives set out in legislation and complies with any statutory or administrative requirements for the use of public funds. RESERVES The Library’s policy on reserves is disclosed on page 50 at note 1k. I The Chair is responsible to the Secretary of State, on behalf of the Board, for ensuring that where appropriate the Library’s policies are consistent with those of the Secretary of State, and that the EQUAL OPPORTUNITIES Library’s affairs are conducted with probity. (S)he will ensure that all members of the Board, when taking The British Library Board is an equal opportunities employer and is committed to promoting diversity. up office, are fully briefed on the terms of their appointment and on their other duties, rights A full time Diversity Manager is now in post. The Library’s policy for training, career development and and responsibilities. (S)he is responsible for advising the Secretary of State of the needs of the Library promotion are in line with its equal opportunities policy and, in this regard, disabled employees are with a view to ensuring a proper balance of professional and financial expertise. treated the same as all other staff with respect to their aptitudes and abilities. The Library aims to develop an adaptable, well motivated and well trained staff, possessing a complex blend of knowledge and skills I The Accounting Officer is personally responsible for safeguarding the public funds for which (s)he in managerial, technical, scholarly and specialist disciplines. has charge, for propriety and regularity in the handling of those public funds and for the day to day operations and management of the Library. (S)he should act in accordance with the terms of the COMMUNICATIONS WITH EMPLOYEES Management Statement and Financial Memorandum and with the instructions and guidance in The Library is committed to developing effective communications between all employees in order to keep Government Accounting and other instructions and guidance issued from time to time by the them informed, motivated and able to support the Library’s users. Main communications channels include Department, the Treasury and the Cabinet Office – in particular, the Treasury documents The a staff newsletter, team briefing system and employee Intranet. Responsibilities of an NDPB Accounting Officer and Regularity and Propriety.

KEY OBJECTIVES Details of the Library’s strategic priorities can be found in the Annual Report.

PAYMENT OF CREDITORS It is the policy of the British Library Board to pay all creditors within 30 days of the invoice date unless LORD EATWELL LYNNE BRINDLEY there is a specific payment date agreed with the supplier. For the year ended 31 March 2005, 90% CHAIRMAN ACCOUNTING OFFICER of invoices were paid within 30 days (2003/04 = 88%). Compliance in this matter is in accordance 10 OCTOBER 2005 10 OCTOBER 2005 with the Better Payment Practice Code.

RELATED PARTY TRANSACTIONS Details of related party transactions are disclosed on page 63 at note 24.

CODE OF BEST PRACTICE ON CORPORATE GOVERNANCE A Statement of Internal Control is included on pages 40 to 42 and the Library has achieved full compliance in this respect, as at March 2005.

LORD EATWELL LYNNE BRINDLEY CHAIRMAN ACCOUNTING OFFICER 10 OCTOBER 2005 10 OCTOBER 2005 40 41 The British Library Annual Report and Accounts 2004/2005 The British Library Annual Report and Accounts 2004/2005

Statement on the system of internal control 2004/05

1 SCOPE OF RESPONSIBILITY 4 THE RISK AND CONTROL FRAMEWORK In line with the responsibilities as set out above, the Chair, on behalf of the Board, is responsible for The Library’s risk management policy seeks to meet the requirements in paragraph 2 and to embed ensuring that appropriate arrangements exist to implement and maintain the Library’s internal control them within its strategic and operational plans. The approach adopted meets the requirements of the framework. The Accounting Officer is responsible for making sure that a sound system of internal HM Treasury guidance on Management of Risk – A Strategic Overview (The Orange Book) and will control exists and is maintained and that the public funds and assets for which we are personally be enhanced with best practice from other organisations as opportunities arise. responsible are safeguarded in accordance with the responsibilities assigned to us in Government Accounting; and ensuring compliance with the requirements of the British Library’s Management Risks are assessed against estimation criteria approved by the Board. These criteria cover the potential Statement and Financial Memorandum. impact of the risk and the likelihood of its occurrence. The risk is considered for its effect on strategy, operations, finances or reputation and whether it is external or internal. 2 THE PURPOSE OF THE SYSTEM OF INTERNAL CONTROL The system of internal control is designed to manage risk to a reasonable level rather than to eliminate Risks are managed in accordance with an agreed approach decided for each risk ranging from terminating all risk of failure to achieve policies, aims and objectives; it can therefore only provide reasonable and the risk, through possible reduction measures, acceptance and monitoring or passing the risk on. not absolute assurance of effectiveness. The system of internal control is based on an ongoing process designed to identify and prioritise the risks to the achievement of British Library policies, aims and The Library’s major areas of risk identified by this process are its funding strategy, its adaptability objectives, to evaluate the likelihood of those risks being realised and the impact should they be realised, to changing market conditions and its management of the impacts of copyright legislation. and to manage them efficiently, effectively and economically. The system of internal control has been in place in the British Library for the year ended 31 March 2005 and up to the date of approval of the Each level of the Library has a responsibility for risk awareness and management. Risk reviews are carried Annual Report and Accounts, and accords with Treasury guidance. out by the assigned manager responsible.

3 CAPACITY TO HANDLE RISK Management of risk will be further embedded at all levels of the organisation and supported by an active During the year the Library introduced a new staff performance management system of which one aspect training and education programme. is a closer alignment of the Library’s business planning with individual performance management records. Risks are reviewed: The risk management policy was reviewed to ensure that it continued to meet Treasury Risk Management requirements. A further review of the risk management approach is planned for the summer of 2005. I annually by the Board as part of the planning cycle The Library’s Corporate Programme Office developed procedures to ensure that programme and project I quarterly by the Executive Team in the context of the Business Plan risks were identified and monitored. Local risk registers were developed so that operational risks were I by the Board Audit Committee at each of its meetings reviewed and monitored in the context of local plans. I monthly by the Executive Team on an exception basis I monthly by Directorate Management teams for their own subset of risks A programme of risk reviews on the Library’s major projects was instigated and has covered business continuity planning, the Portal programme and the Centre for Conservation project. This programme 5 REVIEW OF EFFECTIVENESS will continue in future with new projects added as they are initiated. In line with the responsibilities set out above the Accounting Officer is advised on the implications of the result of the reviews of the effectiveness of the system of internal control by the Board, the Board Audit An internal audit review of the arrangements for monitoring and ensuring collection security was initiated Committee, and the Risk Group, and plans to address weaknesses and ensure continuous improvement following a management exercise and a Freedom of Information enquiry. This review and an agreed systems are put in place as necessary. action plan will be produced in 2005/06. Additional assurance is gained from: The Library’s Fraud policy was updated, bringing it closely in line with the DCMS’ version. A fraud ‘health check’ is being carried out by the NHS Counter Fraud service to supplement that change. Internal Audit An annual internal audit programme is drawn from the three year programme which has been developed The Library’s Corporate Information Management Unit introduced and developed policies and procedures based on the risk register. that allowed managers to meet the Freedom of Information Act requirements including the training and appointment of local FOI officers. External Audit The National Audit Office reviews the Library’s accounts and produces an annual management letter. As part of the continuing improvement programme in Finance, a survey based on CIPFA’s Financial NAO also carry out value for money reviews on Library activities. Management Model was undertaken with the Library’s main operational responsibility centre managers and the senior leadership team. The results of this survey will be used to develop and confirm the Board approach to future development of the finance function. The Board is responsible for confirming that the risk management approach will aid the achievement of policy aims and for advice and guidance on proposals. The Board Audit Committee received annual stewardship reports on the Health and Safety, Security, Freedom of Information, Data Protection and pension scheme activity. 42 43 The British Library Annual Report and Accounts 2004/2005 The British Library Annual Report and Accounts 2004/2005

Statement on the system of The certificate and report of the internal control 2004/05 continued Comptroller and Auditor General to the Houses of Parliament and the Scottish Parliament

BOARD AUDIT COMMITTEE (BAC) I certify that I have audited the financial statements on pages 45 to 63 under The Board Audit Committee advises the Board on: the British Library Act 1972. These financial statements have been prepared I the strategic processes for risk, control and governance under the historical cost convention as modified by the revaluation of certain I the accounting policies and the accounts of the organisation fixed assets and the accounting policies set out on pages 49 to 50. I the planned activity and results of both internal and external audit and I adequacy of management response to issues identified by audit activity RESPECTIVE RESPONSIBILITIES OF THE BOARD, THE CHIEF EXECUTIVE AND AUDITOR The current members of BAC, being non-executive members of the British Library Board, are: As described on page 39, the Board and Chief Executive are responsible for the preparation of the financial statements in accordance with the British Library Act 1972 and directions made thereunder I Sir Henry Boyd-Carpenter KCVO (Chairman) by the Secretary of State for the Department of Culture, Media and Sport with the consent of the I Eileen Mackay CB Treasury and for ensuring the regularity of financial transactions. The Board and Chief Executive are I Gareth Roberts also responsible for the preparation of the other contents of the Annual Report. My responsibilities, as independent auditor, are established by statute and I have regard to the standards and guidance The Chief Executive, the Director of Finance & Corporate Resources, and the Compliance Officer issued by the Auditing Practices Board and the ethical guidance applicable to the auditing profession. are in attendance at BAC meetings or for selected agenda items, and representatives of the Library’s internal and external auditors are also in attendance. The Board Secretary is Secretary to the BAC. I report my opinion as to whether the financial statements give a true and fair view and are properly prepared in accordance with the direction issued by the Secretary of State for the Department of Culture, BAC approves the three-year Strategic Internal Audit Plan and Annual Operational Internal Audit Plans. Media and Sport with the consent of the Treasury and whether in all material respects the expenditure It receives reports on the reviews completed and monitors progress made in completing the annual and income have been applied to the purposes intended by Parliament and the financial transactions internal audit plan and also advises the Board on the appointment of the institution’s internal auditors. conform to the authorities which govern them. I also report if, in my opinion, the Foreword is not It also reviews, and advises the Board on, the Library’s statutory accounts prior to their formal sign off consistent with the financial statements, if the British Library has not kept proper accounting records, by the Chief Executive and the Board Chairman. or if I have not received all the information and explanations I require for my audit. EXECUTIVE TEAM I read the other information contained in the Annual Report and consider whether it is consistent with The Executive Team are responsible for operational management and for risk review in their own areas the audited financial statements. I consider the implications for my certificate if I become aware of any of responsibility and for championing the required culture change. Each Director is required to support apparent misstatements or material inconsistencies with the financial statements. the Accounting Officer by submitting a Self Certificate confirming that the Library’s systems of internal control have been applied through the year in the areas under their control. I review whether the statement on pages 40 to 42 reflects the British Library’s compliance with Treasury’s guidance on the Statement on Internal Control. I report if it does not meet the requirements specified by RISK GROUP Treasury, or if the statement is misleading or inconsistent with other information I am aware of from my This group comprises the Compliance Officer, the Head of Estates Risk, the IT Security Officer and audit of the financial statements. I am not required to consider, nor have I considered, whether the the Directorate Finance Managers. It is responsible for the maintenance and management of the risk Accounting Officer’s Statement on Internal Control covers all risks and controls. I am also not required register and for ensuring that changes are reflected on a timely basis when necessary. The group is to form an opinion on the effectiveness of the British Library’s corporate governance procedures or its also responsible for providing advice and organising training for managers on risk management issues. risk and control procedures.

MANAGERS BASIS OF AUDIT OPINION Managers at all levels are responsible for ensuring that controls are applied and that risks to their activities I conducted my audit in accordance with United Kingdom Auditing Standards issued by the Auditing are identified, recorded, assessed and managed on an agreed basis. They flag these risks and any issues Practices Board. An audit includes examination, on a test basis, of evidence relevant to the amounts, through their appropriate Directorate Finance Manager. disclosures and regularity of financial transactions included in the financial statements. It also includes an assessment of the significant estimates and judgements made by the Board and Chief Executive in the preparation of the financial statements, and of whether the accounting policies are appropriate to ithe British Library’s circumstances, consistently applied and adequately disclosed.

LORD EATWELL LYNNE BRINDLEY CHAIRMAN ACCOUNTING OFFICER 10 OCTOBER 2005 10 OCTOBER 2005 44 45 The British Library Annual Report and Accounts 2004/2005 The British Library Annual Report and Accounts 2004/2005

The certificate and report of the Summary income and Comptroller and Auditor General expenditure account to the Houses of Parliament and the Scottish Parliament continued

I planned and performed my audit so as to obtain all the information and explanations which I FOR THE YEAR ENDED 31 MARCH 2005 considered necessary in order to provide me with sufficient evidence to give reasonable assurance that the financial statements are free from material misstatement, whether caused by error, or by fraud Notes 2004/05 2003/04 or other irregularity and that, in all material respects, the expenditure and income have been applied £000 £000 to the purposes intended by Parliament and the financial transactions conform to the authorities which Total income of continuing operations 121,006 119,546 govern them. In forming my opinion I have also evaluated the overall adequacy of the presentation of Pension transfer from DCMS – 315,800 information in the financial statements. Operating expenditure 115,630 116,450 Operating surplus on revenue income and expenditure before OPINION St Pancras depreciation and movements between revenue funds 5,376 318,896 In my opinion: Depreciation on St Pancras assets [full year] 7 (9,548) (10,109) Realised gain/(loss) from fixed asset investments 18 440 (126) I the financial statements give a true and fair view of the state of affairs of the British Library at Pension transfer to Principal Civil Service Pension Scheme – (315,800) 31 March 2005 and of the deficit, total recognised gains and losses and cash flows for the year then ended and have been properly prepared in accordance with the British Library Act 1972 and directions Operating deficit on revenue income and expenditure (3,732) (7,139) made thereunder by the Secretary of State for the Department of Culture, Media and Sport with the consent of the Treasury; and All of the British Library’s activities are derived from continuing operations.

I in all material respects the expenditure and income have been applied to the purposes intended by Parliament and the financial transactions conform to the authorities which govern them.

I have no observations to make on these financial statements. Statement of total recognised gains and losses FOR THE YEAR ENDED 31 MARCH 2005

Notes 2004/05 2003/04 £000 £000 JOHN BOURN Operating deficit on revenue income and expenditure (3,732) (7,139) COMPTROLLER AND NATIONAL AUDIT OFFICE Current cost adjustment 11 4,295 10,092 AUDITOR GENERAL 157-197 BUCKINGHAM PALACE ROAD Revaluation 11 35,357 (2,509) VICTORIA Unrealised gain 18 360 753 14 OCTOBER 2005 LONDON SW1W 9SP Total recognised gains for the year 36,280 1,197

The notes on pages 49 to 63 form part of these accounts. 46 47 The British Library Annual Report and Accounts 2004/2005 The British Library Annual Report and Accounts 2004/2005

Statement of financial activities Balance sheet

FOR THE YEAR ENDED 31 MARCH 2005 AS AT 31 MARCH 2005

Notes Unrestricted Restricted Total Total Notes 2004/05 2003/04 funds funds 2004/05 2003/04 £000 £000 £000 £000 £000 £000 Fixed assets Incoming resources Intangible assets 10 475 816 Donations, legacies and similar incoming resources 2 212 6,187 6,399 4,004 Tangible assets 11 492,933 456,887 Trading activities in furtherance of the charity’s objectives 3 24,167 353 24,520 25,423 Investments 12 6,561 4,080 Investment income 4 1,021 565 1,586 856 499,969 461,783 Grant in Aid 5 88,501 – 88,501 89,263 Current assets Total incoming resources 113,901 7,105 121,006 119,546 Stocks 14 879 1,039 Debtors and prepayments 15 5,831 10,375 Pension transfer from DCMS – – – 315,800 Short-term deposits 8 118 Cash at bank and in hand 16 24,704 21,018 Total incoming resources after pension transfer from DCMS 113,901 7,105 121,006 435,346 31,422 32,550 Resources expended Current liabilities Costs of generating funds 564 – 564 367 Creditors: amounts falling due within one year 17 (14,700) (14,639) Grants payable in furtherance of the charity’s objectives 50 – 50 237 Costs in furtherance of the charity’s objectives: Net current assets 16,722 17,911 Collection Management 40,090 599 40,689 41,898 Collection Development 16,200 36 16,236 16,045 Total assets less current liabilities 516,691 479,694 Access to Collection 36,659 8 36,667 36,416 Wider Public Access 7,285 1,863 9,148 8,660 Creditors: amounts falling due after one year Bibliographic Services 2,428 – 2,428 2,840 Provision for liabilities and charges 19 (2,411) (1,694) Reference/Information Services 4,797 14 4,811 4,893 Leadership, Partnership & Co-operation 2,728 622 3,350 3,485 Net assets 514,280 478,000 Management and Administration 1,650 37 1,687 1,609 Represented by: Total resources expended 6 112,451 3,179 115,630 116,450 Income funds Restricted funds 18 16,496 12,264 Pension transfer to Principal Civil Service Pension Scheme (PCSPS) – – – 315,800 Unrestricted funds: General funds 18 497,784 465,736 Total resources expended after pension transfer to PCSPS 112,451 3,179 115,630 432,250 Total funds 514,280 478,000 Net increase in resources before St Pancras depreciation and notional costs 1,450 3,926 5,376 3,096 The notes on pages 49 to 63 form part of these accounts. Depreciation on St Pancras assets 7 (9,548) – (9,548) (10,109) Realised gain/(loss) from fixed asset investments 18 – 440 440 (126) The financial statements on pages 45 to 48 were approved by the Board/Trustees on 20 June 2005, and were signed Net (decrease)/increase in resources after St Pancras depreciation (8,098) 4,366 (3,732) (7,139) on their behalf by: Notional cost of capital 8 (17,205) – (17,205) (16,610)

Net (outgoing)/incoming resources after notional costs (25,303) 4,366 (20,937) (23,749) Reversal of notional cost of capital 17,205) – 17,205 16,610

Net (outgoing)/incoming resources before transfers 9 (8,098) 4,366 (3,732) (7,139) LORD EATWELL LYNNE BRINDLEY Unrealised gain 18 – 360 360 753 CHAIRMAN ACCOUNTING OFFICER Revaluation 11 35,357 – 35,357 (2,509) 10 OCTOBER 2005 10 OCTOBER 2005 Current cost adjustment 11 4,295 – 4,295 10,092 Transfer between funds 18 494 (494) – –

Net movement in funds after revaluation 32,048 4,232 36,280 1,197 Fund balances brought forward at 1 April 465,736 12,264 478,000 476,803

Fund balances carried forward at 31 March 497,784 16,496 514,280 478,000

All recognised gains and losses are included within the Statement of Financial Activities and all the Library’s activities are classed as continuing. The notes on pages 49 to 63 form part of these accounts. 48 49 The British Library Annual Report and Accounts 2004/2005 The British Library Annual Report and Accounts 2004/2005

Cash flow statement Notes to the accounts

1 Accounting policies A) ACCOUNTING CONVENTION The Accounts have been prepared in accordance with the accounts direction given by the Secretary of State for Culture, Media and Sport with the approval of the Treasury, in accordance with Section 5(3) of the British Library Act 1972. A copy of the accounts direction can be obtained from The British Library, 96 Euston Road, London NW1 2DB.

FOR THE YEAR ENDED 31 MARCH 2005 Accordingly, the Accounts have been prepared under the historical cost convention as modified by the revaluation of land and buildings and take account of the Statement of Recommended Practice 2004/05 2003/04 Accounting and Reporting by Charities, issued October 2000, (the SORP), the Charities Act 1993, £000 £000 £000 £000 Reconciliation of net movement in funds to net cash inflow the Charities (Accounting and Reports) Regulations 1995 and generally accepted accounting practice from operating activities so far as considered appropriate or as modified by Treasury guidance. Net movement in funds inflow 36,280 1,197 Pension transfer from DCMS – 315,800 In addition, modified historic cost accounting has been utilised to more fairly represent the current cost of Pension transfer to Principal Civil Service Pension Scheme – (315,800) the Library’s most significant assets, where the comparison with historic values shows a material difference. Depreciation 12,439 12,078 Loss on asset disposals 38 19 B) INCOMING RESOURCES Realised (gain)/loss on investments (440) 126 Grant in Aid received from the DCMS is allocated to unrestricted funds in the year to which it relates. Unrealised gain on investments (360) (753) MHCA adjustment net (4,295) (10,092) Trading income is recorded on an accruals basis and is shown net of Value Added Tax. Revaluation of Property (35,357) 2,509 Provision for liabilities and charges 717 1,694 Donations are included in the Statement of Financial Activities on a cash received basis, or where they Decrease/(increase) in stocks 160 (86) are assured with certainty and receivable by the Balance Sheet date. Decrease in debtors 4,544 673 Increase in creditors 61 2,135 Investment income relates to interest received on daily bank balances and dividends from the Fixed Asset Investments. These are recorded on an accruals basis. Net cash inflow from operating activities 13,787 9,500 C) TAXATION Capital expenditure and financial investment The British Library has no sources of income liable to corporation tax and no provision has therefore been made. Purchase of intangible fixed assets (49) (331) Purchase of tangible fixed assets (8,484) (5,217) D) VALUATIONS Purchase of investments (4,757) (1,621) In line with Government Accounting, regular professional valuations of land and property are required Donation of investments (1,580) – to be carried out, having regard to the importance of the estate to the operation of the department, Receipts from sale of tangible fixed assets 3 6 but in any event, at least once in every five years. Such a valuation was undertaken as at 31 March 2005 Receipts from sales of investments 4,656 1,760 for St Pancras, with the other two freehold properties having been revalued as at 31 March 2004.

Net cash outflow from capital expenditure (10,211))(5,403 E) DEPRECIATION The threshold for capitalising assets is £10,000. Increase in cash in the year 3,576 4,097 In accordance with Executive NDPB Annual Reports and Accounts Guidance, additions to the collection acquired since 1 April 2001 are capitalised and recognised in the Balance Sheet. The cost or value Reconciliation of net cash flow to movement in net funds of the acquisition is used, where such a cost or valuation is reasonably obtainable. Such items are not Increase in cash in the year 3,576 4,097 depreciated or revalued. Collection items with values below the capitalisation threshold are written off Net funds as at 1 April 21,136 17,039 when the expenditure is incurred.

Net funds as at 31 March 24,712 21,136 Depreciation is provided on all intangible and tangible fixed assets costing £10,000 and above, other than freehold land and collection items. Depreciation rates are calculated to write off the cost or valuation of Net funds comprise cash at bank, cash in hand and short-term deposits. each asset, less estimated residual value, evenly over its expected useful life, as follows: Freehold buildings Over the remaining useful life as at the valuation date, up to a maximum of 50 years.

Leasehold buildings Over the lease term, up to a maximum of 25 years.

Plant & machinery, office and computer equipment 3 to 10 years

Motor vehicles 4 years

Assets in the course of construction No depreciation is charged, until the building is operational and supporting the activities of the Library.

F) GOVERNMENT GRANT Grant in Aid from the Department for Culture, Media and Sport is allocated to general purposes and is taken to the Statement of Financial Activities and recognised in the appropriate period. 50 51 The British Library Annual Report and Accounts 2004/2005 The British Library Annual Report and Accounts 2004/2005

Notes to the accounts continued

G) STOCKS B) GEOGRAPHICAL SEGMENTS Stocks are stated at the lower of cost or net realisable value. Provision is made against slow-moving 2004/05 2003/04 and obsolete stock. Any stocks of consumables held are considered written off at the time of purchase. £000 £000 United Kingdom 14,888 15,596 Stocks held in respect of book-binding activities are recorded at cost. As this stock is not of a general nature 9,632 it would not be cost effective to test the realisable value in determining which provides the lower valuation. Overseas 9,827 24,520 25,423 H) FOREIGN CURRENCIES Assets and liabilities denominated in foreign currencies are translated at the rate of exchange ruling at the year end, unless a corresponding forward exchange contract is in place. Transactions in foreign currencies are translated at the rate ruling at the time of the transaction. All exchange differences are 4 Investment income taken to the Statement of Financial Activities. 2004/05 2003/04 I) OPERATING LEASES £000 £000 Costs relating to operating leases are charged to the income and expenditure account over the life Interest receivable 1,404 711 of the lease. Dividends receivable 182 145

J) FUND ACCOUNTING Total interest 1,586 856 General funds are available for use at the discretion of the Board in furtherance of the general objectives of the Library.

Designated funds comprise resources which have been set aside at the discretion of the Board for specific 5 Grant in Aid purposes. The purposes and use of the designated funds are set out in the notes to the Accounts. Total Grant in Aid received by the British Library Board was £88.5 million, with £7.1 million being allocated for capital projects/improvements (£89.3 million received in 2003/04, £4.1 million re capital), Restricted funds are resources subject to specific restrictions imposed by donors or by the purpose this included £3.4 million for restructuring programmes. This money is available for running costs, of the appeal. capital improvements and collection purchases. K) RESERVES The Library does not hold accumulated surpluses in the form of reserves. Grant in Aid funding is provided 6 Net cost of resources expended on an annual basis and is drawn down according to forecasted spending patterns. Any funds arising from an excess of income over expenditure are fully earmarked in the purchase of fixed assets or are fully Staff costs Other direct Depreciation Income Allocated 2004/05 2003/04 earmarked to meet commitments in future years. costs support cost Net cost1 Net cost £000 £000 £000 £000 £000 £000 £000 L) NOTIONAL COSTS Direct costs In accordance with Treasury guidance, a notional cost of capital of 3.5% is charged to the Statement Costs of generating funds 399 165 – (123) – 441 353 of Financial Activities (SOFA) in arriving at a net incoming/(outgoing) resources figure. Grants payable – 50 – – – 50 237 Collection Management 14,094 3,763 29 (899) 21,334 38,321 39,515 Collection Development 1,498 14,066 – (470) 629 15,723 15,731 2 Donations Access to Collection 18,313 3,240 528 (16,942) 13,648 18,787 17,077 Wider Public Access 3,284 3,320 70 (6,393) 2,315 2,596 4,851 2004/05 2003/04 Bibliographic Services 659 662 – (2,300) 1,036 57 540 £000 £000 Reference/Information Services 2,690 206 – (281) 1,792 4,407 4,394 Bequest to the Eccles Fund 1,580 – Leadership, Partnership and Co-operation 2 1,713 656 – (2,231) 918 1,056 1,869 Final disbursement to the Shaw Fund – 885 Management and Administration 757 930–––1,6871,600 Grants received from ‘New Opportunities Fund’ 1,269 1,050 Other donations 3,550 2,069 43,407 27,058 627 (29,639) 41,672 83,125 86,167

Total donations 6,399 4,004 Support costs Information systems 4,541 3,654 1,001 (113) (9,083) – – The bequest to the Eccles Fund, above, was from Lady Eccles and was donated in shares received on 9 June 2004. Corporate services 11,308 17,379 1,263 (2,739) (27,211) – – Directorate costs 4,639 753 – (14) (5,378) – –

3 Trading income 63,895 48,844 2,891 (32,505) – 83,125 86,167 Trading income includes document supply services and associated activities, computer information search and retrieval and publications. Trading income can be further analysed by both business and 1 geographical segments. The categories used in 2004/05 have been based on the Library’s strategic objectives. When costs cannot Net cost is calculated by deducting be directly attributed to one of the Library’s objectives, they have been allocated to activities on a basis trading, donated and investment income from total expenditure. consistent with the use of resources. A) CLASSES OF BUSINESS 2 Management and administration includes 2004/05 2003/04 In accordance with HM Treasury disclosure requirements, in respect of fees and charges, the above table the costs of Corporate Administration, £000 £000 identifies the net cost of the Library’s activities, which is derived by deducting trading, donated and Board membership fees, legal fees, Access to Collection 16,885 18,479 internal and external audit fees, staff investment income from total expenditure. This segmental information is not disclosed for the purpose costs associated with the preparation Wider Public Access 3,199 3,142 of SSAP 25. of the statutory accounts. Reference/Information Services 270 238 Bibliographic Services 2,300 2,236 Other 1,866 1,328

24,520 25,423 52 53 The British Library Annual Report and Accounts 2004/2005 The British Library Annual Report and Accounts 2004/2005

Notes to the accounts continued

6 Net cost of resources expended continued 6 Net cost of resources expended continued A) STAFF COSTS i) BOARD MEMBERS’ REMUNERATION

2004/05 2003/04 2004/05 2003/04 BL Staff Other Total Restated £000 £000 £000 £000 £000 £000 Fees and salaries 276 336 Wages and salaries 49,155 1,943 51,098 50,041 Other emoluments 27 30 Social security costs 3,612 – 3,612 3,619 Pensions to former members – 233 Pension disbursements 6,105 – 6,105 5,967 303 599 Voluntary redundancy/restructuring programme for former employees Pensions to former members are not paid by the British Library. Current year costs 1,224 – 1,224 3,344 Release of provision (1,330) – (1,330) – Provision for future costs 2,883 – 2,883 2,399 DISCLOSURES FOR NON-PENSIONABLE BOARD MEMBERS

61,649 1,943 63,592 65,370 2004/05 2003/04 Board members’ remuneration 303 – 303 599 £000 £000 Professor Michael Anderson OBE to 20 April 2003 – 0.7 see (i) on following page 61,952 1,943 63,895 65,969 Sir Henry Boyd-Carpenter KCVO 8.3 8.1 Robin Broadhurst CBE from 1 January 2004 8.3 2.0 Professor Robert G Burgess 8.3 8.1 Staff costs for 2003/04 have been restated to include the extra costs in relation to staff not directly Professor Linda Colley to 29 May 2003 – 1.3 employed by the British Library, i.e. inward secondments, agency and contract staff. The total cost prior Sheila Forbes CBE 8.3 8.1 to restatement was £63,978,000. CG Rodney Leach to 20 January 2004 – 6.8 Duncan Lewis 8.3 8.1 Staff of the British Library are eligible to become a member of one of the Principal Civil Service Pension Sir Colin Lucas from 1 February 2004 8.3 1.3 Schemes (‘PCSPS’), these being pension schemes that provide retirement and related benefits to all Eileen Mackay CB from 17 July 2003 8.3 5.7 eligible employees. Pension benefits are provided on a final salary basis, at a normal retirement age Simon Olswang 8.3 8.1 of 60. Benefits accrue, depending upon the pension scheme chosen, at the rate of one sixtieth or one Professor Dame Jessica Rawson DBE to 10 July 2003 – 2.2 eightieth of pensionable salary for each year of service. In addition, a lump sum equivalent to three years’ John Ritblat to 30 October 2003 – 4.7 pension is payable on retirement. Members pay contributions of 1.5% or 3.5% of pensionable earnings, Dr Gareth W Roberts from 1 January 2004 8.3 2.0 depending upon the respective scheme the member is in. 74.7 67.2 On death, pensions are payable to the surviving spouse at a rate of half the member’s pension. On death in service, the beneficiary receives a lump sum benefit of twice pensionable pay and also provides a service No pension contributions were made on behalf of the above Board members in the year. enhancement on computing the spouse’s pension. The enhancement depends on the length of service and cannot exceed 10 years. Medical retirement is possible in the case of serious ill health. The remuneration paid and pension entitlements of the executive members of the British Library Board All staff pay either 1.5 or 3.5% of pensionable earnings to the PCSPS. The rate of 3.5% applies to staff and the Chairman were as follows: who joined on or after 1 October 2002 and existing staff who have opted for the Premium or Classic Plus pensions, rather than the Classic pension. Remuneration Real increase Total accrued CASH EQUIVALENT TRANSFER VALUE paid in pension Pension at 60 as As at As at Real increase The PCSPS is an unfunded multi-employer defined benefit scheme but the British Library is unable at 60 at 31 March 2005 1 April 2004 31 March 2005 in year to identify its share of the underlying assets and liabilities. A full actuarial valuation was carried out £000 £000 £000 £000 £000 £000 at 31 March 2003. Details can be found in the resource accounts of the Cabinet Office: Civil Superannuation (www.civilservice-pensions.gov.uk). Lord Eatwell, Chairman 34.2 0.6 2.0 19.4 27.6 6.2

Pension disbursements relate to: Lynne Brindley, Chief Executive 167.7 2.7 47.8 746.0 819.8 20.3 I The Accruing Superannuation Liability Contributions payable to the Principal Civil Service Pension Scheme in respect of existing eligible employees. The cash equivalent transfer value (CETV) is a new additional disclosure requirement resulting from The I Compensation lump sums, service enhancements and annual compensation payments in respect Directors’ Remuneration Report Regulations 2002. The CETV is the actuarially assessed capitalised value of employees who were retired early under the terms of PCSPS. of the pension schemes benefits accumulated by a member at a particular point in time.

For 2004/05, employers’ contributions of £6,059,565 were payable to PCSPS (2003/04 £6,215,733) Board members are reimbursed for expenses incurred in relation to the performance of their duties. at one of four rates in the range 12-18.5% of pensionable pay, based on salary bands. The scheme’s Actuary reviews employer contributions every four years following a full valuation. Rates will remain the same this year, but will increase from 2005/06, to between 16.2 and 25.6%. The contribution rates reflect benefits as they are accrued, not when the costs are actually incurred, and reflect past experience of the Scheme.

Employees joining after 1 October 2002 could opt to open a partnership pension account, a stakeholder pension with an employer contribution. Employers’ contributions are paid to one of four appointed stakeholder pension providers. Employer contributions are age-related and range from 3 to 12.5% of pensionable pay. Employers also match employee contributions up to 3% of pensionable pay. In addition, employer contributions of 0.8% of pensionable pay, were payable to PCSPS to cover the cost of the future provision of lump sum benefits on death in service and ill health retirement of these employees. 54 55 The British Library Annual Report and Accounts 2004/2005 The British Library Annual Report and Accounts 2004/2005

Notes to the accounts continued ii) SENIOR EMPLOYEES 7 Depreciation on St Pancras assets The following number of employees, excluding executive members of the British Library Board and the Chairman, received remuneration falling within the following ranges: Due to the significant amount involved, depreciation on the total value of assets transferred in December 1997 from the Department for Culture, Media and Sport, for no consideration, is shown separately in the Statement of Financial Activities. This amount represents a full year’s depreciation. 2004/05 2003/04 No. No. £50,001 – £60,000 16 14 8 Notional cost of capital £60,001 – £70,000 11 9 £70,001 – £80,000 3 2 Notional cost of capital is calculated as 3.5% of the average capital employed in the year, excluding £80,001 – £90,000 – 1 collection assets purchased and donated and is required by the Executive NDPB Annual Report and £90,001 – £100,000 1 2 Accounts Guidance. £100,001 – £110,000 3 2 £110,001 – £120,000 1 1 9 In accordance with the SORP 2000, for 2004/05 emoluments are reported in bands from £50,000. Net outgoing resources before transfers 2004/05 2003/04 The average full time equivalent (FTE) staff during the year was £000 £000 This is stated after charging: 2004/05 2003/04 Auditors’ remuneration 48 48 Staff directly employed Others Total Total Rent on land and buildings 1,359 1,384 by the British Library (FTE) (FTE) Lease/rental payments on equipment 272 722 restated Depreciation on intangible assets 390 292 Collections and Services 1,809 27 1,836 1,878 Depreciation on St Pancras assets 9,548 10,109 Library Support Services 390 26 416 424 Depreciation on other fixed assets 2,501 1,677

2,252 2,302 10 The 2003/04 figures have been restated to reflect the extra FTE numbers in relation to staff not directly Intangible assets employed by the British Library, i.e. inward secondments, agency and contract staff. The total prior to Licences Total restatement was 2,246, split 1,850 and 396 between collections/services and support services respectively. 2004/05 2003/04 £000 £000 B) OTHER DIRECT COSTS Cost At 1 April 1,133 802 2004/05 2003/04 Additions 49 331 Restated Disposals – _ £000 £000 Acquisitions for the collections 13,909 13,906 At 31 March 1,182 1,133 Research and other grants 51 237 Conservation and binding services 2,463 2,430 Depreciation Administration, equipment, supplies and services 31,284 30,992 At 1 April 317 25 Non-recoverable VAT (net) 1,101 928 Charge for year 390 292 Loss on disposal of fixed assets 36 19 At 31 March 707 317 48,844 48,512 Net book value at 31 March 475 816 The above table is exclusive of staff costs. All intangible assets have been valued on the basis of purchase price. The assets are all depreciated over a period of three years which is consistent with the IT equipment that the licence supports. The costs of administration, equipment, supplies and services has been restated in 2003/04 to reflect the reclassification of staff not directly employed by the British Library (i.e. inward secondments, agency and contract staff) to staff costs, rather than other direct costs. The total cost prior to restatement was £32,983,000. 56 57 The British Library Annual Report and Accounts 2004/2005 The British Library Annual Report and Accounts 2004/2005

Notes to the accounts continued

11 Tangible fixed assets 12 Investments

A) MOVEMENTS 2004/05 2003/04 £000 £000 Land & Plant & Office Motor Computer Collections Collections AICC Total Market value at 1 April 4,080 3,592 buildings machinery equipment vehicles equipment purchased donated Purchases at cost 4,757 1,621 £000 £000 £000 £000 £000 £000 £000 £000 £000 Disposals at book value (4,216) (1,886) Cost or valuation Gifted investments 1,580 – At 1 April 2004 479,004 28,835 10,616 83 6,649 3,372 206 743 529,508 Increase in market value 360 753 Additions 3,852 135 – 857 1,976 – 1,664 8,484 Revaluations (5,796) – – –––––(5,796) Market value at 31 March 6,561 4,080 Reclassification (101,858) 101,858 – –––––– Historical cost at 31 March 6,019 3,910 Modified Historic Cost Accounting (MHCA) adjustment 3,006 722 567 –––––4,295 Analysed by Disposals – (116) (13) – (682–––) (811) Fixed Interest Securities 1,503 750 At 31 March 2005 374,356 135,151 11,305 83 6,824 5,348 206 2,407 535,680 Listed UK Securities 4,868 2,596 Listed Overseas Securities 190 734 Depreciation At 1 April 2004 34,122 24,220 10,426 54 3,799–––72,621 Market value as at 31 March 6,561 4,080 Charge for year: St Pancras assets 8,072 1,261 14 – 201 – – – 9,548 Geographical analysis Other assets 553 1,041 28 11 868 – – – 2,501 United Kingdom investments 6,371 3,346 Revaluations (41,023) (130) – –––––(41,153) Overseas investments 190 734 MHCA adjustment – – – –––––– Elimination on disposal – (78) (13) – (679–––) (770) 6,561 4,080 At 31 March 2005 1,724 26,314 10,455 65 4,189–––42,747 Investments are only held for the purpose of the Library’s restricted funds, with their aim to achieve At 31 March 2005 372,632 108,837 850 18 2,635 5,348 206 2,407 492,933 an appropriate balance between income generation and capital growth particular to the fund.

At 31 March 2004 444,882 4,615 190 29 2,850 3,372 206 743 456,887 13 Assets in the Course of Construction (AICC) represent work on the design and build of two separate Financial instruments building projects, being the ‘Centre for Conservation’ at St Pancras and the ‘Additional Storage Building’ FRS 13 ‘Derivatives and other financial instruments’, requires disclosure of the role which financial at Boston Spa. instruments have had during the period, in creating or changing the risks the Library faces in undertaking its activities. Subject to final Board approval the contract for the physical construction of the Centre for Conservation is due to be awarded in July 2005. As permitted by FRS 13, debtors and creditors, which mature or become payable within 12 months of the balance sheet, have been omitted from this note. B) VALUATIONS The land and buildings as at 31 March 2005 include two properties valued at £31,720,000 on 31 March LIQUIDITY RISK 2004 and one building, St Pancras, valued at £441,660,000 on 31 March 2005, for which title has been Apart from Grant in Aid, the Library’s other major source of income is from Document Supply Services. vested in the British Library Board. Remote document supply is demand-led and due to competition from other providers and an increase in the availability of electronic media from publishers, the income from this service has continued to decline. Efforts have and will continue on maintaining the viability of the service at the gross contribution level. Land Buildings Total We are also actively exploring new income sources for the Library. £000 £000 £000 Site INTEREST RATE RISK St Pancras Freehold 63,000 378,660 441,660 The Library has financial investments which are identified in the table below. In addition, the Library Boston Spa Freehold 4,000 22,200 26,200 budgets conservatively for investment income and is therefore not exposed to significant interest rate risk. Colindale Avenue Freehold 2,425 3,095 5,520 INVESTMENT INCOME PROFILE 69,425 403,955 473,380 The following table shows the interest rate profile of the Library’s financial assets. As the Library has no finance leases or loans, financial liabilities have been omitted from this table. The St Pancras site was valued as at 31 March 2005 by Drivers Jonas, Chartered Surveyors, using the ‘Depreciated Replacement Cost’ basis of valuation. A substantial part of the ‘building’ valuation above has been included as Plant and machinery, in line with the valuation. 2004/05 2003/04 Floating rate Fixed rate Dividends Total Total The Boston Spa and Colindale sites were revalued as at 31 March 2004 by Drivers Jonas, using the £000 £000 £000 £000 £000 ‘Worth for Existing Use’ basis of valuation. Sterling 23,749 1,503 5,058 30,310 24,896 Dollar 775 – – 775 86 The methodology of valuing properties is in line with HM Treasury and DCMS guidance to Euro 149 – – 149 208 Non-Departmental Public Bodies. Yen 40 – – 40 26

Total 24,713 1,503 5,058 31,274 25,216 58 59 The British Library Annual Report and Accounts 2004/2005 The British Library Annual Report and Accounts 2004/2005

Notes to the accounts continued

13 Financial instruments continued 18 Statement of funds

FOREIGN CURRENCY RISK Realised and The British Library has an international customer and supplier base. Accordingly, the Library As at Transfers Incoming unrealised As at 31 both receives and makes payment for goods and services in a number of foreign currencies. 1 April 2004 to/(from) Expenditure resources gains and losses March 2005 £000 £000 £000 £000 £000 £000 As part of the Library’s Treasury Management Strategy, the risk of fluctuations in currency values Unrestricted funds is minimised through a variety of policies including: currency accounts and forward exchange. General funds 465,736 28 122,027 153,553 – 497,290

Foreign currency balances are reviewed on a regular basis and these are either recycled to meet Total unrestricted funds 465,736 28 122,027 153,553 – 497,290 the Library’s immediate foreign payment commitments or they are translated into sterling and returned to the Library’s interest bearing sterling bank account. Restricted funds Shaw Fund 4,440 – 184 280 – 4,536 Eccles Centre 1,197 – 105 1,758 493 3,343 14 Stocks Sound Archive 2,455 – 16 90 174 2,703 Dingwall No. 2 705 – 7 24 66 788 2004/05 2003/04 JISC: British Newspapers (3) (94) 154 898 – 647 £000 £000 Centre for Conservation 251 – – 201 – 452 Stocks for resale 570 706 Consolidated Endowment Account 366 – 101 80 3 348 Raw materials 309 333 Chinese Central Asia Database 517 5 365 146 – 303 Treasures Gallery 241 – 22 74 – 293 Total stocks 879 1,039 Sir Henry Thomas 200 – 2 7 20 225 JISC: Archival Sound Recordings (3) – 161 369 – 205 Stocks for resale comprises of printed, microfiche and CD-Rom publications and are available from the Library Bookshop Workshop Gallery 271 – 90 3 – 184 and Library website. Membership/General donations 93 – – 54 – 147 Special Exhibitions 127 – 5 10 – 132 15 Web Archive Consortium 50 – 87 159 – 122 Debtors and prepayments Pearson Gallery 138 – 187 171 – 122 2004/05 2003/04 Turning the Pages 60 – 168 228 – 120 £000 £000 T S Blakeney 104 – 1 4 9 116 Amounts falling due within one year Anthony Panizzi Foundation 104 – 4 4 10 114 Trade debtors 3,552 3,641 EC Fund: The European Library 62 – 89 134 – 107 Other debtors 1,454 1,258 Co-operation and Partnership 129 – 53 30 – 106 Prepayments and accrued income 825 5,476 North American Collections 83 – – 3 – 86 Curator of Photography 77 – 66 74 – 85 5,831 10,375 National Preservation Office 100 69 208 114 – 75 Collections Fund 56 – 5 18 – 69 For the purpose of the Whole of Government Accounts (WGA), there are no material debtors. Warwick Festivals 21 – 25 71 – 67 Sir Adrian Boult 59 – 2 3 64 Cataloguing Projects Fund 62 – 298 295 – 59 16 Cash at bank and in hand Bridgewater Fund 50 – – 2 6 58 Fitzgerald Air-mail Fund 46 – – 2 5 53 2004/05 2003/04 New York Public Library 61 – 12 2 – 51 £000 £000 Others 159 (6) 1,049 1,656 11 771 Restricted fund 10,083 8,194 Customer deposit accounts 4,345 4,664 Total restricted funds 12,278 (26) 3,464 6,963 800 16,551 Cash balances 19 11 General fund 10,257 8,149 Other (deficit funds) (14) (2) 181 142 – (55) Transfer to general funds – – (494) – – 494 24,704 21,018 Total funds 478,000 – 125,178 160,658 800 514,280 Customer deposit account balances represent payments from customers in advance of supply of goods/services.

17 Creditors

2004/05 2003/04 £000 £000 Amounts falling due within one year Trade creditors 4,729 5,879 Other creditors 3,625 3,618 Accruals 4,513 4,061 Deferred income 292 376 Provisions due within one year 1,541 705

14,700 14,639

For the purpose of the Whole of Government Accounts (WGA), there are no material creditors. 60 61 The British Library Annual Report and Accounts 2004/2005 The British Library Annual Report and Accounts 2004/2005

Notes to the accounts continued

18 Statement of funds continued EC FUND: THE EUROPEAN NATIONAL PRESERVATION BRIDGEWATER FUND LIBRARY OFFICE The trust was founded in 1829, Restricted funds are given to the Library for specific purchases for the collection or projects, which are A collaboration between a Contributions to the cost of by late Francis Henry, Earl of related to the aims and objectives of the Library. All the funds with balances of over £50,000 at 31 March number of European national running the office, with the Bridgewater, and is for the 2005 are listed above, with a brief description as to the aims of the fund shown below, ‘Other’ restricted libraries, to establish a aim of progressing a national purchase of manuscripts for funds comprise individual amounts less than £50,000. professionally designed and preservation policy. addition to the Bridgewater maintained single access point collection. The restricted funds in deficit at the year end represent six funds for which all future income streams to the collections in all the GENERAL RESTRICTED FUNDS should more than cover the shortfall and future costs involved in the projects. national library partners. FOR THE BRITISH LIBRARY FITZGERALD AIR-MAIL FUND COLLECTIONS The trust was founded in 1953 Included within the Restricted Fund expenditure are costs in relation to the purchase of fixed assets. CO-OPERATION AND To support the work of by Mrs Fitzgerald with the aim These assets have been transferred from the restricted funds reserve to the unrestricted general fund. PARTNERSHIP Scholarship and Collections. to preserve and catalogue the Used for fees in respect of Fitzgerald Air-mail collection SHAW FUND CENTRE FOR CONSERVATION MEMBERSHIP AND GENERAL advice given by British Library WARWICK FESTIVALS of stamps. Established by a Charity Funds raised from external DONATIONS staff on library-related lottery An Arts and Humanities Research Commission order dated sources for the British Library A range of externally received applications. Board funded project with the NEW YORK PUBLIC LIBRARY 13 September 2000, with the Centre for Conservation project. funds, with the funds being University of Warwick to aid A grant from the ‘Mellon income being available for the available for the general purpose NORTH AMERICAN the digitisation of Renaissance Foundation’ to fund a joint project general purpose of the British CONSOLIDATED of the British Library, as decided COLLECTIONS Festival books in the collections between the Library and the New Library Board. At a meeting in ENDOWMENT ACCOUNT upon by the Executive Team. A fund to enable the of the British Library. York Public Library to develop new September 2003, the Board Founded in 1975, the fund strengthening of the resources models for assisting scholars and adopted the following is to be used for any purpose SPECIAL EXHIBITIONS for American studies in the SIR ADRIAN BOULT for managing and disseminating expenditure policy for the Shaw approved by the Board where Funding for future exhibitions. British Library. Founded through a public scholarly information. Fund income: ‘To be applied as there has not been adequate appeal, for commissioning an addition to other sources of provision made through WEB ARCHIVE CONSORTIUM CURATOR OF PHOTOGRAPHY and production of recordings funding, for the benefit of the Government Grant in Aid. A programme to review the Funding for a curator to of musical lectures or similar readership of the British Library; capability to discover and select, record the photographic and functions. for the acquisition of manuscripts CHINESE CENTRAL ASIA capture and store material photography-related collections and other materials, to support DATABASE relevant to the national and advise on their conservation, CATALOGUING PROJECTS specific projects of a scholarly or Contributions to support the collection published only in storage, security and use. FUND research nature, and for other ‘International Dunhuang Project’ web form. The programme A collection of ‘mini’ projects similar purposes as the Board in its aim to catalogue, digitise is to be developed via a series to support scholarship and may determine.’ and facilitate scholarly research of collaborative projects with collection cataloguing activities. on the Dunhuang manuscripts international partners. THE DAVID AND MARY held by the Library and other ECCLES CENTRE FOR institutions in Europe, Asia PEARSON GALLERY AMERICAN STUDIES and USA. Sponsorship for the exhibitions 19 Provision for liabilities and charges Founded by the late Viscount programme in the Pearson A provision has been made in full for employees leaving the organisation under early retirement or early and Viscountess Eccles, to further TREASURES GALLERY Gallery. severance terms. The provision represents the estimated future costs to the Library, for both staff that the establishment of a centre A donation from Mr J H Ritblat have left during 2004/05 and staff that are known to be leaving in 2005/06. for American studies. A bequest for the Treasures Gallery. TURNING THE PAGES from the Estate of Lady Eccles To fund the development of the of shares to a value in excess SIR HENRY THOMAS Turning the Pages electronic 2004/05 2003/04 of £1.5 million was received Founded in 1981 by Miss Amy facsimile and licence to on 9 June 2004. Thomas, for the purchase of Northumberland County Council. Total Total books relating to the culture At 1 April 2,399 – SOUND ARCHIVE and literature of Spain. TS BLAKENEY Additional provision 2,883 2,399 For the promotion of and Founded in 1977 by Thomas Utilisation of provision (1,330) – assistance in the study, JISC: ARCHIVAL SOUND Sydney Blakeney, for the purchase understanding, communication RECORDINGS of western manuscripts. At 31 March 3,952 2,399 and recording of sound. To provide: 12,000 items Less: portion included in creditors ANTHONY PANIZZI totalling 3,900 hours of due within one year (1,541) (705) DINGWALL NO. 2 segmented recordings and FOUNDATION Founded by Dr Eric John associated images accessible Founded in 1982 by an Amounts falling due after one year 2,411 1,694 Dingwall, for the purchase of to HE and FE users over the anonymous donor, for the fine editions or the subscription web and a series of instructive advancement of public education of foreign periodicals. audio-visual recordings entitled by funding a lecture or series of Records and record players. lectures in the subject of JISC: BRITISH NEWSPAPERS advanced bibliography. 1800 – 1900 WORKSHOP GALLERY To digitise two million pages of Sponsorship from commercial British national, regional and local companies, used to assist the newspapers from microfilm and running and maintenance to offer access to that collection of the gallery. via a sophisticated searching and browsing interface on the Web. 62 63 The British Library Annual Report and Accounts 2004/2005 The British Library Annual Report and Accounts 2004/2005

Notes to the accounts continued

20 Commitments under operating leases 23 Endowment fund and Trust funds LAND & BUILDINGS EQUIPMENT The British Library Board do not act as Trustees for the Gilson and Saga Trusts, however because of the 2004/05 2003/04 2004/05 2003/04 shared management and close relationship to the Library the aggregated results for these funds are shown £000 £000 £000 £000 Operating leases which expire in table below: Within one year – – 53 69 Two to five years 457 432 41 85 2004/05 2003/04 More than five years 901 920 – 1 £000 £000 Income 29 13 1,358 1,352 94 155 Expenditure (5) (9) Unrealised gains on investments 11 12

21 Analysis of net assets between funds Surplus for the year 35 16 Investments 283 274 Unrestricted Restricted Total Short-term deposits 4 4 funds funds Net debtors 20 3 £000 £000 £000 Cash at bank 24 15 Fund balances at 31 March 2005 are represented by Net assets 331 296 Intangible fixed assets 475 – 475 Tangible fixed assets 492,933 – 492,933 Investments – 6,561 6,561 Current assets 21,309 10,113 31,422 24 Related party transactions Current liabilities (14,522) (178) (14,700) The British Library is a Non-Departmental Public Body sponsored by the Department for Culture, Non-current liabilities (2,411) – (2,411) Media and Sport. Total net assets 497,784 16,496 514,280 The Department for Culture, Media and Sport is regarded as a related party. During the year the Library has had a number of transactions in the normal course of business and at full arm’s length with the Department. 22 Capital commitments The Library has also had a number of transactions in the normal course of business and at full arm’s 2004/05 2003/04 length with most of the DCMS sponsored bodies. £000 £000 Contracted and not provided for 1,678 2,589 I It received grants from the National Heritage Memorial Fund and the New Opportunities Fund Authorised, but not contracted for 22,009 22,830 (received £1,205,000). I It loaned material to the National Portrait Gallery, the British Museum, the National Maritime Museum, the Victoria and Albert Museum, the Tower of London, the Millennium Galleries, the National Gallery The capital commitment figures include the contracted and authorised costs for the two buildings in the and the Sir John Soane’s Museum. course of construction, the ‘Conservation Centre’ at St Pancras and the ‘Additional Storage Building’ at I It borrowed material from the Victoria and Albert Museum, the National Portrait Gallery and Boston Spa. Design work has started on these two buildings, see Note 11 Tangible fixed assets, ‘Assets the British Museum. in the Course of Construction’ (AICC). During the year a number of Board members have contributed to the Adopt a Book appeal.

The Library sets aside space for the Friends of the British Library to undertake some of their duties, however there is no direct financial support from the Library to the Friends of the British Library. 25 Special payments

The British Library’s Financial Memorandum sets out the framework of accountability within which the Library will operate, including certain financial provisions that it must adhere to.

The Library made a total of 11 ex-gratia/compensation payments to staff, totalling £182,871 within the financial year.

These payments have been duly authorised by HM Treasury and the Department for Culture, Media and Sport, and were made on the grounds of value for money to the Library.

Printed in the UK for The Stationery Office Limited on behalf of the Controller of Her Majesty’s Stationery Office ID 180082 11/05 64 The British Library Annual Report and Accounts 2004/2005

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