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02-26-2014 Board Meeting Agenda

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02-26-2014 Board Meeting Agenda Orange County Sanitation District Wednesday, February 26, 2014 Regular Meeting of the 6:30 P.M. Board of Directors Board Room 10844 Ellis Avenue Fountain Valley, CA 92708 (714) 593-7130 AGENDA INVOCATION AND PLEDGE OF ALLEGIANCE: (Scott Nelson, City of Placentia) DECLARATION OF QUORUM: ROLL CALL: 1. Receive and file Minute Excerpts of member agencies relating to appointments to the Orange County Sanitation District Board, as follows: City / Agency Active Director Alternate Director Buena Park Fred Smith Steve Berry Villa Park Brad Reese Greg Mills Costa Mesa Sanitary District James Ferryman Bob Ooten PUBLIC COMMENTS: If you wish to speak, please complete a Speaker’s Form (located at the table outside of the Board Room) and give it to the Clerk of the Board. Speakers are requested to limit comments to three minutes. REPORTS: The Chair and the General Manager may present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. CLAIMS: DIRECTORS: Pursuant to Government Code Section 84308, you are required to disclose any campaign contribution greater than $250 received in the past twelve months from any party seeking a contract with OCSD. This requires that you identify the contributor by name. Further, you may not participate in the decision making process to award a contract to such party. For reference, you are directed to the Register of Warrants as to all current contractors/vendors with OCSD. For the specifics of Government Code Section 84308, please see your Director’s Handbook or call the office of General Counsel. 02/26/14 OCSD Board of Directors’ Agenda Page 1 of 6 2. Ratify payment of claims of the District, by roll call vote, as follows: Claims Paid for the Period Ending: 01/15/14 01/31/14 Totals $11,108,214.24 $12,652,327.51 CONSENT CALENDAR: Consent Calendar Items are considered to be routine and will be enacted, by the Board of Directors, after one motion, without discussion. Any items withdrawn from the Consent Calendar for separate discussion will be considered in the regular order of business. 3. Receive and file the updated Orange County Sanitation District Directors’ Committee Assignments for 2014. 4. Approve minutes for the Regular Board Meeting held on January 22, 2014. 5. Adopt Resolution No. OCSD 14-02, a Resolution of the Board of Directors of the Orange County Sanitation District commending John Anderson for his outstanding contributions and dedication to public service as Vice-Chair of the Orange County Sanitation District Board of Directors. 6. A. Approve a sole source agreement with Charles P. Crowley Co., for the purchase and installation support of pump station equipment to support Newport Force Main Rehabilitation, Project No. 5-60, for an amount not to exceed $340,000; and B. Approve a contingency of $34,000 (10%). 7. Items A – K: A. Approve Plans and Specifications for Landscaping and Miscellaneous Improvements Along Ellis Ave Corridor, Project No. FE10-19; and B. Approve Addendum No. 1 to the plans and specifications; and C. Receive and file bid tabulation and recommendation; and D. Receive and file Award Protest from Green Building Corporation dated January 27, 2014 concerning the award to ACE CD, Inc.; and E. Receive and file Orange County Sanitation District’s determination letter dated January 29, 2014 to Green Building Corporation responding to Award Protest; and F. Deny Award Protest filed by Green Building Corporation; and G. Receive and file Appeal Letter from Lax & Stevens representing Green Building Corporation dated February 4, 2014 concerning the award protest determination; and 02/26/14 OCSD Board of Directors’ Agenda Page 2 of 6 H. Receive and file Response Letter from ACE CD, Inc. dated February 11, 2014 concerning the Appeal Letter from Lax & Stevens; and I. Receive and file Orange County Sanitation District’s determination letter dated February 11, 2014 to Green Building Corporation responding to Appeal Letter; and J. Award a construction contract to ACE CD, Inc. for the Landscaping and Miscellaneous Improvements along Ellis Ave Corridor, Project No. FE10- 19, for a total amount not to exceed $403,650; and K. Approve a contingency of $40,365 (10%). OPERATIONS COMMITTEE: 8. Approve minutes for the Committee Meeting held on February 5, 2014. 9. A. Authorize the General Manager to competitively bid and subsequently award a contract to the lowest responsive and responsible bidder, for the Replacement of Valves at Bay Bridge Valve Vault, Project No. FR10-018, for an amount not to exceed $170,000; and B. Approve a contingency of $34,000 (20%). 10. A. Award a contract to the lowest responsive and responsible bidder, Power Testing and Energization, for Electrical Relay Testing and Calibration, Specification No. S-2013-574-R2, for a total amount not to exceed $296,990; and B. Approve a contingency of $59,000 (20%). ADMINISTRATION COMMITTEE: 11. Approve minutes for the Committee Meeting held on February 19, 2014. 12. A. Advertise a request for proposal for managing the District’s Investment Program that includes making the investment decisions and execution of the investment transactions; and B. Advertise a request for proposal for an investment advisor to assist with the selection process of an investment management firm in an amount not to exceed $40,000. 02/26/14 OCSD Board of Directors’ Agenda Page 3 of 6 13. Approve the budget assumptions to be used for the preparation of the FY 2014- 15 and FY 2015-16 two-year budget. NON-CONSENT: 14. A. Approve agreement with East Orange County Water District (EOCWD), to transfer ownership of local sewers in Service Area 7, and the appropriate reserve balances, and B. Authorize the General Manager to provide EOCWD with technical and financial information to assist with its submittal of a reorganization application to the Orange County Local Area Formation Commission (OC LAFCO) to facilitate the transfer of ownership of the local sewers and agreed assets; and C. Authorize the General Manager to draft and execute a letter of support to OC LAFCO in favor of EOCWD’s reorganization application, subject to and contingent upon OC LAFCO’s acceptance of the terms and conditions of transfer agreed upon by OCSD and EOCWD; and D. Approve an agreement with EOCWD to reimburse OCSD for staff support requested during an agreed transition period. STEERING COMMITTEE: 15. Approve minutes for the Steering Committee Meeting held on January 22, 2014. 16. International Water Summit Trip Report (Information Only) LEGISLATIVE AND PUBLIC AFFAIRS SPECIAL COMMITTEE: 17. Receive and file the minutes of the February 10, 2014 meeting of the Legislative and Public Affairs Special Committee. CLOSED SESSION: During the course of conducting the business set forth on this agenda as a regular meeting of the Board, the Chair may convene the Board in closed session to consider matters of pending real estate negotiations, pending or potential litigation, or personnel matters, pursuant to Government Code Sections 54956.8, 54956.9, 54957 or 54957.6, as noted. Reports relating to (a) purchase and sale of real property; (b) matters of pending or potential litigation; (c) employment actions or negotiations with employee representatives; or which are exempt from public disclosure under the California Public Records Act, may be reviewed by the Board during a permitted closed session and are not available for public inspection. At such time as the Board takes final action on any of these subjects, the minutes will reflect all required disclosures of information. Convene in closed session. 02/26/14 OCSD Board of Directors’ Agenda Page 4 of 6 (1) CONFER WITH LABOR NEGOTIATORS (Government Code Section 54957.6) Agency Designated Representatives: Steve Filarsky, James Ruth, James Herberg, Robert Ghirelli, Jeff Reed, and Richard Spencer. Employee Organizations: 4 • Orange County Employees Association (OCEA); • International Union of Operating Engineers, Local 501; • Supervisor Group; and • Professional Group (2) PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957(b)(1)) Number of Employees: 1 • General Counsel Reconvene in regular session. Consideration of action, if any, on matters considered in closed session. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: ADJOURNMENT: Adjourn the Board meeting until the next Regular Board Meeting on March 26, 2014, at 6:30 p.m. 02/26/14 OCSD Board of Directors’ Agenda Page 5 of 6 Accommodations for the Disabled: Meeting Rooms are wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Clerk of the Board’s office at (714) 593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted outside the main gate of the Sanitation District’s Administration Building located at 10844 Ellis Avenue, Fountain Valley, California, not less than 72 hours prior to the meeting date and time above. All public records relating to each agenda item, including any public records distributed less than 72 hours prior to the meeting to all, or a majority of the Board of Directors, are available for public inspection in the office of the Clerk of the Board. NOTICE TO DIRECTORS: To place items on the agenda for the Committee Meeting, items must be submitted
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