Karary University – Dr. Abdeldime Mohamed Salih – Lecture Note College of Medicine Lecture Two Title: Dealing With Word Processing Programs Instructions to the Students:  By the end of this lecture readers will be familiar with usages.  Before start:  You need to use your own computer to practice the following skills  The following note is prepared to understanding how to deal with the computer in general.  Further information can be found at the reference given in the content of the subject.  Also you can find more information in the internet.  The content is prepared in such way that suits the pharmacy college students to help them dealing with Microsoft word.  Also you contact the instructor in his office any time between 12:00 to 2:00  Word processing programs are constantly evolving. Try to keep as up-to-date as possible by reading computer-related news, blogs, RSS feeds, newsletters, forums, and following computer people on social networking sites.  Micrsoft word is a very good tool for word processing and editing documents and has many properties that would help and you need to practice, practice, and practice!

Outlines: 1. Understanding word processing Program 2. Word Processing Programs 3. Microsoft word 4. Some tips for saving time when using Microsoft word 5. Some exercises

Understanding word processing Program In the past, the was a device that provides for formatting and output of text, often with some additional features. Early word processors were stand-alone devices dedicated to this function, but current word processors are word processor programs running on general purpose computers to input, editing, formatting text. The functions of a fall somewhere between those of a simple text editor and a fully functioned program. However the distinctions between these programs have greatly changed over time.

Computer Skills- Lecture Two- Dr. Abdeldime Mohamed Salih Karary University – Dr. Abdeldime Mohamed Salih – Lecture Note Word Processing Programs A word processor program is a computer program that provides word processing functions. As we have mentioned above, originally a separate type of application to desktop publishing, the two program types now overlap, with many word processors now including what were once desktop publishing functions. Famous programs include:  WordPad  Microsoft Word   WordStar  WordPerfect  Rakesh  LibreOffice Writer The word processing programs is working in many operating systems (OS) such as Linux and Microsoft Windows. In this lecture, we will focus on Microsoft Word.

Microsoft Word: Microsoft Word is designed and developed by Microsoft corporation and has different versions starting at word 2,4,6 and then word 97,2000,2003 until the current version Microsoft word 2016. When it comes to word processing, Microsoft Word is the best standard. As part of the productivity packages, many computer users rely on the program every day. That’s nearly one in seven people on the entire planet — an impressive number unmatched in the technology industry. Even though so many consumers use Microsoft Word, not everyone knows how to maximize the capabilities of the program. Word is packed with a multitude of features that can help make the creation of documents, reports, and text files easier. And when your day-to-day work becomes easier, you become more productive and more efficient — which should be the ultimate goal of any piece of software. The program is working under the Windows platform and environment. To use the program you should have: 1. Computer ( Laptop or Desktop) 2. Installing Microsoft office in your computer

In general the main screen look as follow:

Computer Skills- Lecture Two- Dr. Abdeldime Mohamed Salih Karary University – Dr. Abdeldime Mohamed Salih – Lecture Note

Start a document creating a new document is easier using a template instead of starting with a blank page. Word templates come ready-to-use with pre-set themes and styles. Using templates of Microsoft office, all you need is to add your content. Each time you start Word, you can choose a template from the gallery as seen the figure below, click a category to see more templates, or you can search for more templates online. For a closer look at any template, click it to open a large preview. If you do not want to use a template, click Blank document.

Computer Skills- Lecture Two- Dr. Abdeldime Mohamed Salih Karary University – Dr. Abdeldime Mohamed Salih – Lecture Note

Open an Existent document Every time you start Word, you will see a list of your most recently used documents in the left column. If the document you are looking for is not there, click Open Other Documents.

If you’re already in Word, I. click File > II. Open and then browse to the file’s location in your computer. When you open a document that was created in earlier versions of Word, you see Compatibility Mode in the title bar of the document window. You can work in compatibility more or you can upgrade the document to use recent version. Save a document To save a document for the first time, do the following:

Computer Skills- Lecture Two- Dr. Abdeldime Mohamed Salih Karary University – Dr. Abdeldime Mohamed Salih – Lecture Note I. On the File tab, click Save As. II. Browse to the location where you’d like to save your document. Note: To save the document on your computer, choose a folder under This PC or click Browse. To save your document online, choose an online location under Save As or click Add a Place. When your files are online, you can share, give feedback and work together on them in real time. III. Click Save. Note: Word automatically saves files in the .docx file format. To save your document in a format other than .docx, click the Save as type list, and then select the file format that you want. To save your document as you continue to work on it, click Save in the Quick Access Toolbar (see the figure below). It is usually better to press Ctrl+S on the keyboard from time to time during writing you document to save it.

Computer Skills- Lecture Two- Dr. Abdeldime Mohamed Salih Karary University – Dr. Abdeldime Mohamed Salih – Lecture Note Read documents Open your document in Read Mode to hide most of the buttons and tools so you can get absorbed in your reading without distractions. I. Open the document you want to read. Note: Some documents open in Read Mode automatically, such as protected documents or attachments. II. Click View > Read Mode. III. To move from page to page in a document, do one of the following: 1) Click the arrows on the left and right sides of the . 2) Press page down and page up or the spacebar and backspace on the keyboard. You can also use the arrow keys or the scroll wheel on your mouse. 3) If you are on a touch device, swipe left or right with your finger.

Note: Click View > Edit Document to edit the document again. Add and format some text

I. To add text, place the cursor where you want and start typing. II. To format a text, select the text you want to format. III. To select a single word, double-click it. To select a line of text, click to the left of it.(you can also highlight a letter, word or text using shift+ the arrow keys in the keyboard)

IV. Select an option to change the font, font size, font colour, or make the text bold, italic, or underline as in the following snapshot. V. To copy a format, select the text with the formatting you want to copy. VI. Click Format Painter , and then select the text you want to copy the formatting to. VII. Double-click Format Painter if you want to copy the formatting in more than one place. VIII. Use Ctrl + click to select multi separated text

Computer Skills- Lecture Two- Dr. Abdeldime Mohamed Salih Karary University – Dr. Abdeldime Mohamed Salih – Lecture Note IX. Move up the curser of the mouse on the Format Painter and you can see more details about coping format

Track changes When you are working on a document with other people or editing a document yourself, turn on Track Changes to see every change. Word marks all additions, deletions, modifications, and formatting changes. I. Open the document to be reviewed. II. Click Review and III. Then, on the Track Changes button, select Track Changes. IV. Open the document to be reviewed. V. Click Review and then on the Track Changes button, select Track Changes. VI. You can accept

Print your document

To print out your document, make sure you have a printer configured and attached to yor computer.

I. Then use the print command as in the following shoot:

Computer Skills- Lecture Two- Dr. Abdeldime Mohamed Salih Karary University – Dr. Abdeldime Mohamed Salih – Lecture Note

I. Click the File tab and then click Print. II. Do the following: III. Under Print, in the Copies box, enter the number of copies you want. IV. Make sure the printer you want is selected. V. Under Settings, the default print settings for your printer are selected for you. If you want to change a setting, just click the setting you want to change and then select a new setting. VI. When you’re satisfied with the settings, click Print. VII. You can also see the preview of your document before clicking print. Change margins In Word, each page automatically has a one inch margin. You can customize or choose predefined margin settings, set margins for facing pages, allow extra margin space to allow for document binding, and change how margins are measured. All these setting can be done using the following: I> Click PAGE LAYOUT II> Click Margins you can select from the list or III> Click COSTUM Margins IV> Select the needed margin for top , bottom, left and right V> You can also select the needed orientation of the paper VI> For orientation you free to select landscape or portrait.

Computer Skills- Lecture Two- Dr. Abdeldime Mohamed Salih Karary University – Dr. Abdeldime Mohamed Salih – Lecture Note

Add a border to a page I> Go to Design > Page Borders. II> Make selections for how you want the border to look. III> To adjust the distance between the border and the edge of the page, IV> Select Options. Make your changes and select OK.

Computer Skills- Lecture Two- Dr. Abdeldime Mohamed Salih Karary University – Dr. Abdeldime Mohamed Salih – Lecture Note Create a list I. To start a numbered list, type 1, a period (.), a space, and some text. Then press Enter. Word will automatically start a numbered list for you. II. Type* and a space before your text, and Word will make a bulleted list. III. To complete your list, press Enter until the bullets or numbering switch off. IV. To change numbering style see the below photo

Insert a header or footer and Page Number I. Go to Insert > Header or Footer. II. Choose the header style you want to use.

Computer Skills- Lecture Two- Dr. Abdeldime Mohamed Salih Karary University – Dr. Abdeldime Mohamed Salih – Lecture Note III. Add or change text for the header or footer. You can add text, shapes, photo etc.

I. Select Insert , then Page Number, and then choose the location and style you want. II. If you don't want a page number to appear on the first page, select Different First Page. III. If you want numbering to start with 1 on the second page, go to Page Number > Format Page Numbers, and set Start at to 0. IV. When you're done, select Close Header and Footer or press Esc.

Insert a table I. For a basic table, click Insert > Table and move the cursor over the grid until you highlight the number of columns and rows you want. II. For a larger table, or to customize a table, select Insert > Table > Insert Table. III. If you already have text separated by tabs, you can quickly convert it to a table. Select Insert > Table, and then select Convert Text to Table. IV. You can draw your own table, select Insert > Table > Draw Table.

Computer Skills- Lecture Two- Dr. Abdeldime Mohamed Salih Karary University – Dr. Abdeldime Mohamed Salih – Lecture Note Insert a Picture or Photo Do one of the following: 1) Select Insert > Pictures > point to this Device for a picture on your PC. 2) Select Insert > Pictures > Stock Images for high quality images or backgrounds. 3) Select Insert > Pictures > Online Pictures for a picture on the web. 4) For a picture from your OneDrive, go to the drop-down list at the top left, and switch from Bing to OneDrive 5) To resize a picture, select the picture and drag a corner handle. 6) To wrap text around a picture, select the picture, and then select a wrapping option. 7) Pick something other than In Line with Text, and you can move the picture around the page: select the picture and drag it.

Wrap text around a photo

1) Select the photo. 2) Select Layout Options. 3) Select the layout you want. 4) You can in Line with Text puts the picture in a paragraph, just as if it were text. The photo will change position as text is added or removed. The other choices let you move the photo around on the page, with text flowing around it.

Computer Skills- Lecture Two- Dr. Abdeldime Mohamed Salih Karary University – Dr. Abdeldime Mohamed Salih – Lecture Note Word processing Skills: Below are 10 of the timesaver skills to simplify your use of Microsoft Word. (Most of these suggestions work with all versions of Word, but some are exclusive to newer versions like Word 2013, 2016, or 2016 for Mac.) Try a few زout today and let us know what works for you

1. Copy, paste, and cut with keyboard shortcuts. Ctrl + N to open New Document Ctrl + O to Open an Existent document Ctrl + S to save your document Ctrl + Z to undo latest change in your document Ctrl + C to copy, Ctrl + V to paste, Ctrl + X to cut

2. Quickly zoom in or out to save eye strain. Some people like to work in a Word window zoomed in to 150%, while others like to eliminate the need to scroll left and right or up and down by zooming out to 75% to see a document in its entirety. Either way, use the Window > Zoom button to choose the setting that works best for you — or look for the “100%” tab with a slider at bottom right of the document to easily zoom in or out using + or - sign.

3. Delete entire words at a time. This is an easy one you may not know about: instead of slowly pecking at the keyboard to delete text, or holding down Backspace to eliminate words or entire sentences, press Ctrl+Backspace with the cursor placed after a word you want to erase a word at a time, making a tedious task much easier.

4. Use Smart Lookup to search the Internet. Anytime you highlight a word or phrase and right-click it, you’ll see “Smart Lookup,” which serves as a quick shortcut to browse the web — without slowing down to open a separate browser window. From word definitions to news scans, this powerful tool can transform a simple question into a treasure of knowledge. 5. Remove unwanted formatting. Strange format from external sources can slow you down, so instead of trying to fix one thing at a time, press Ctrl + Space or click the Clear All Formatting button (in newer versions, a red eraser on an A on the Home tab) to remove formatting from highlighted text and start fresh with your own format.

Computer Skills- Lecture Two- Dr. Abdeldime Mohamed Salih Karary University – Dr. Abdeldime Mohamed Salih – Lecture Note 6. Tell the program exactly what you want to do. Most newer versions of Word include a handy “Tell me what you want to do” field at the top of the toolbar. Insert a word or phrase pertaining to any instruction and the program can quickly identify the command you’re looking for.

7. Use multiple clicks to select chunks of copy. Rather than employing the tedious drag and highlight method, you can use your mouse to select chunks of copy: double-click over a word to highlight it or triple- click to highlight an entire sentence or section.

8. Quickly insert links into a document. Similar to the copy / paste / cut commands, learning the keyboard shortcut for adding web links to a document — Ctrl + K — will save lots of time and quickly become one of the sharpest tools in your kit.

9. Select the default font you want, not the default font Word wants you to use. Don’t like Calibri or Cambria? Prefer Arial to Times New Roman, or like the modern nature of Verdana? The best part about Microsoft Word is you can choose the default font — this command differs by version, but the most reliable way is to click Format > Font, select the attributes you want, and then click Default.

10. Find any word you want quickly and easily. Instead of using your mouse to navigate to the Find command, click Ctrl + F to either open the window in older versions of Word, or move the cursor automatically to the Search in Document menu that always appears in the toolbar in newer versions. Replace a word: Click the drop-down arrow on the Find menu’s magnifying glass and click Replace to automatically replace a certain word or phrase with a different word or phrase you specify. Text box: It very easy to use a text box to write text any where in the document: 1. Click insert 2. Click shapes 3. Select text box 4. Draw the box any where you want 5. Write the text inside it 6. The text can be vertical or horizontal 7. It also possible to use others shapes in similar way

Computer Skills- Lecture Two- Dr. Abdeldime Mohamed Salih Karary University – Dr. Abdeldime Mohamed Salih – Lecture Note 8. Shapes can be used for constructing your own shape such as the shape in following figure: 9. As you can see the following example figure is constructed from different shapes and text box 10. Right click on any shape and select> format object or Format text box to change its properties, such colour, fill ,line style, line colour

منظومة اتصاالت وسيطة اجهزة حاسوب شبكة او حاسوب منظومة اتصاالت وسيطة منظومة حاسوب

As a home work try to draw the above simple shape using Microsoft word.

Computer Skills- Lecture Two- Dr. Abdeldime Mohamed Salih Karary University – Dr. Abdeldime Mohamed Salih – Lecture Note Math editor:

You can use math editor to write many types of equation

푖 ه 2 :[푗 5] ه 퐴 = ∫ 휋푟 5 6

푛 푛 (푥 + 푎)푛 = ∫ ∑ ( ) 푥푘푎푛−푘 푘 푘=0

휋푟2 푁 1 2 퐴 = + ∫ 푋 + 푌3 + ∑ [푚 6] 푥 + 1 0 1 1

푁 푋 + 1 푁 푡 푡 푋 = 푥2푥 ∑ 푈 + 푉 + 훽 ∫ [푓 푚] 푌 + 2 1 0 0 휀 휗

Homework Exercises:

1> Use Microsoft word to draw the following figures:

Computer Skills- Lecture Two- Dr. Abdeldime Mohamed Salih Karary University – Dr. Abdeldime Mohamed Salih – Lecture Note

2> Use Microsoft word to write the following equations:

푁 a. ∑0 푈 + 푉 + 훽

1 2 b. [푚 6] 1 1

푀 2 c. √sin 푥푀

푀 d. 3 2 1 푥 = ∫0 푦 + 푦 + 푦 + 푐

3> Use Microsoft word to simply design a header letter for a company containing a table with logo + English & Arabic Text.

4> Use Microsoft word to simple write a short description for a medication drug using simple bar code image

5> Tips: Usually use Microsoft word to write your notes.

To be continued next lecture >>>>>>>>>>>>>>

Computer Skills- Lecture Two- Dr. Abdeldime Mohamed Salih