Karary University – Dr. Abdeldime Mohamed Salih – Lecture Note College of Medicine Lecture Two Title: Dealing With Word Processing Programs Instructions to the Students: By the end of this lecture readers will be familiar with Microsoft word usages. Before start: You need to use your own computer to practice the following skills The following note is prepared to understanding how to deal with the computer in general. Further information can be found at the reference given in the content of the subject. Also you can find more information in the internet. The content is prepared in such way that suits the pharmacy college students to help them dealing with Microsoft word. Also you contact the instructor in his office any time between 12:00 to 2:00 Word processing programs are constantly evolving. Try to keep as up-to-date as possible by reading computer-related news, blogs, RSS feeds, newsletters, forums, and following computer people on social networking sites. Micrsoft word is a very good tool for word processing and editing documents and has many properties that would help and you need to practice, practice, and practice! Outlines: 1. Understanding word processing Program 2. Word Processing Programs 3. Microsoft word 4. Some tips for saving time when using Microsoft word 5. Some exercises Understanding word processing Program In the past, the word processor was a device that provides for formatting and output of text, often with some additional features. Early word processors were stand-alone devices dedicated to this function, but current word processors are word processor programs running on general purpose computers to input, editing, formatting text. The functions of a word processor program fall somewhere between those of a simple text editor and a fully functioned desktop publishing program. However the distinctions between these programs have greatly changed over time. Computer Skills- Lecture Two- Dr. Abdeldime Mohamed Salih Karary University – Dr. Abdeldime Mohamed Salih – Lecture Note Word Processing Programs A word processor program is a computer program that provides word processing functions. As we have mentioned above, originally a separate type of application to desktop publishing, the two program types now overlap, with many word processors now including what were once desktop publishing functions. Famous programs include: WordPad Microsoft Word Electric Pencil WordStar WordPerfect Rakesh LibreOffice Writer The word processing programs is working in many operating systems (OS) such as Linux and Microsoft Windows. In this lecture, we will focus on Microsoft Word. Microsoft Word: Microsoft Word is designed and developed by Microsoft corporation and has different versions starting at word 2,4,6 and then word 97,2000,2003 until the current version Microsoft word 2016. When it comes to word processing, Microsoft Word is the best standard. As part of the Microsoft Office productivity packages, many computer users rely on the program every day. That’s nearly one in seven people on the entire planet — an impressive number unmatched in the technology industry. Even though so many consumers use Microsoft Word, not everyone knows how to maximize the capabilities of the program. Word is packed with a multitude of features that can help make the creation of documents, reports, and text files easier. And when your day-to-day work becomes easier, you become more productive and more efficient — which should be the ultimate goal of any piece of software. The program is working under the Windows platform and environment. To use the program you should have: 1. Computer ( Laptop or Desktop) 2. Installing Microsoft office in your computer In general the main screen look as follow: Computer Skills- Lecture Two- Dr. Abdeldime Mohamed Salih Karary University – Dr. Abdeldime Mohamed Salih – Lecture Note Start a document creating a new document is easier using a template instead of starting with a blank page. Word templates come ready-to-use with pre-set themes and styles. Using templates of Microsoft office, all you need is to add your content. Each time you start Word, you can choose a template from the gallery as seen the figure below, click a category to see more templates, or you can search for more templates online. For a closer look at any template, click it to open a large preview. If you do not want to use a template, click Blank document. Computer Skills- Lecture Two- Dr. Abdeldime Mohamed Salih Karary University – Dr. Abdeldime Mohamed Salih – Lecture Note Open an Existent document Every time you start Word, you will see a list of your most recently used documents in the left column. If the document you are looking for is not there, click Open Other Documents. If you’re already in Word, I. click File > II. Open and then browse to the file’s location in your computer. When you open a document that was created in earlier versions of Word, you see Compatibility Mode in the title bar of the document window. You can work in compatibility more or you can upgrade the document to use recent version. Save a document To save a document for the first time, do the following: Computer Skills- Lecture Two- Dr. Abdeldime Mohamed Salih Karary University – Dr. Abdeldime Mohamed Salih – Lecture Note I. On the File tab, click Save As. II. Browse to the location where you’d like to save your document. Note: To save the document on your computer, choose a folder under This PC or click Browse. To save your document online, choose an online location under Save As or click Add a Place. When your files are online, you can share, give feedback and work together on them in real time. III. Click Save. Note: Word automatically saves files in the .docx file format. To save your document in a format other than .docx, click the Save as type list, and then select the file format that you want. To save your document as you continue to work on it, click Save in the Quick Access Toolbar (see the figure below). It is usually better to press Ctrl+S on the keyboard from time to time during writing you document to save it. Computer Skills- Lecture Two- Dr. Abdeldime Mohamed Salih Karary University – Dr. Abdeldime Mohamed Salih – Lecture Note Read documents Open your document in Read Mode to hide most of the buttons and tools so you can get absorbed in your reading without distractions. I. Open the document you want to read. Note: Some documents open in Read Mode automatically, such as protected documents or attachments. II. Click View > Read Mode. III. To move from page to page in a document, do one of the following: 1) Click the arrows on the left and right sides of the pages. 2) Press page down and page up or the spacebar and backspace on the keyboard. You can also use the arrow keys or the scroll wheel on your mouse. 3) If you are on a touch device, swipe left or right with your finger. Note: Click View > Edit Document to edit the document again. Add and format some text I. To add text, place the cursor where you want and start typing. II. To format a text, select the text you want to format. III. To select a single word, double-click it. To select a line of text, click to the left of it.(you can also highlight a letter, word or text using shift+ the arrow keys in the keyboard) IV. Select an option to change the font, font size, font colour, or make the text bold, italic, or underline as in the following snapshot. V. To copy a format, select the text with the formatting you want to copy. VI. Click Format Painter , and then select the text you want to copy the formatting to. VII. Double-click Format Painter if you want to copy the formatting in more than one place. VIII. Use Ctrl + click to select multi separated text Computer Skills- Lecture Two- Dr. Abdeldime Mohamed Salih Karary University – Dr. Abdeldime Mohamed Salih – Lecture Note IX. Move up the curser of the mouse on the Format Painter and you can see more details about coping format Track changes When you are working on a document with other people or editing a document yourself, turn on Track Changes to see every change. Word marks all additions, deletions, modifications, and formatting changes. I. Open the document to be reviewed. II. Click Review and III. Then, on the Track Changes button, select Track Changes. IV. Open the document to be reviewed. V. Click Review and then on the Track Changes button, select Track Changes. VI. You can accept Print your document To print out your document, make sure you have a printer configured and attached to yor computer. I. Then use the print command as in the following shoot: Computer Skills- Lecture Two- Dr. Abdeldime Mohamed Salih Karary University – Dr. Abdeldime Mohamed Salih – Lecture Note I. Click the File tab and then click Print. II. Do the following: III. Under Print, in the Copies box, enter the number of copies you want. IV. Make sure the printer you want is selected. V. Under Settings, the default print settings for your printer are selected for you. If you want to change a setting, just click the setting you want to change and then select a new setting. VI. When you’re satisfied with the settings, click Print. VII. You can also see the preview of your document before clicking print. Change margins In Word, each page automatically has a one inch margin. You can customize or choose predefined margin settings, set margins for facing pages, allow extra margin space to allow for document binding, and change how margins are measured.