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Stonnall Consultation Statement Appendices

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Stonnall Consultation Statement Appendices Our Village Stonnall Neighbourhood Plan 2014-2029 Consultation Statement - Appendices Stonnall Neighbourhood Plan: Consultation Statement Appendix A Stonnall Neighbourhood Plan Engagement Strategy and Communication Plan 1.1 In any community led planning exercise, communication and publicity is vital from an early stage and throughout the process. People are more likely to participate if they are kept informed and receive feedback as they can see how their views have shaped the plan process. Ownership of the plan facilitated through community engagement will help to deliver a positive outcome at the referendum stage. 1.2 In the case of developing a Neighbourhood Plan where the support of the community at the referendum stage is crucial to its adoption, the need to keep information flowing takes on an even greater significance. 1.3 This Consultation Plan summarises the proposed community consultation process to be undertaken in producing Stonnall’s Neighbourhood Development Plan Consultation Draft to satisfy Regulations 14 and 15 of the Neighbourhood Planning (General) Regulations 2012. 1.4 Stonnall Strategy Group has been explicit in its aim that the Neighbourhood Plan should be a plan for the ward developed and owned by local people. Consequently actions have already been taken to involve the local community during the development of the application for frontrunner funding. 1.5 Particular emphasis will need to be placed on “front-loading” community consultation to identify and engage as wide a range of local people and interested parties as possible. By building on work already done, and keeping the momentum going this will enable the whole community the opportunity to shape the plan in a way which is relevant to them. 1.6 The consultation process has been designed to ensure that consultation events take place at critical points in the process where decisions needed to be taken; that as wide a range of people as possible are engaged in the planning process by using a variety of events and communication techniques; and that results of consultation are fed back to local people and made available to read (in both hard copy and via electronic media) as soon as possible after the consultation events. 1.7 There are a number of stages which a neighbourhood plan needs to go through to ensure it reflects community views and aspirations. Table 1 identifies the key audiences to be consulted and Table 2 the Stages of consultation required. 1.8 There a variety of different options of getting the message out into the community including: Posters on village notice board and at additional agreed locations Delivering flyers through letterboxes Presentations Dedicated website with a link on Parish Council website Social media ie facebook/twitter/ to capture younger audiences Email Parish newsletters and Church magazine Contact local media (radio, press, television) for major announcements Word of mouth 1.9 The process followed to date in producing the Neighbourhood Plan has been: 1 Stonnall Neighbourhood Plan Village meeting regarding localism bill and to garner interest in a Village Masterplan - June 2011. Around 100 attendees. Interested residents formed the Stonnall Strategy Group with each member taking the lead for a number of working groups who would consult with the ward residents – June 2011 Successful application for front runner funding with ‘Our Village’ publication - November 2011. Funding application approved - March 2012 Designation of Neighbourhood Area – February 2013 1.10 Over and above all the Ward residents, there are the views of a number of key audiences, groups and organisations the consultations need to capture. These are listed below in Table 1 along with the consultation methodology by stage. 1.11 Table 2 sets out how and when Stonnall Strategy Group means to communicate with its community and other stakeholders. Table 1 Key Audiences By Who When Method Whom Questionnaire Questionnaire LDC paper or online Community planning drop in Interactive session LDC session with feedback Ward residents On line/Paper Vision and Objectives copies in public buildings On line/Paper Pre-submission copies in public buildings Presentation to Vision and Objectives Shenstone Parish Council committee? Pre-submission Written? At the same time as the Interactive LDC St Peter’s Primary School questionnaire consultation event Businesses Questionnaire Questionnaire LDC paper or online Community planning drop in Interactive session LDC session with feedback On line/Paper Vision and Objectives copies in public buildings 2 Stonnall Neighbourhood Plan On line/Paper Pre-submission copies in public buildings Community Groups St Peter’s Church Questionnaire - Questionnaire LDC Friends of St Peter’s Church paper or online Village Hall Committee Community planning drop in Interactive session LDC Youth & Community Centre session with feedback Playing Fields Management On line/Paper Committee Vision and Objectives copies in public Stonnall Singers buildings Preschool playgroup On line/Paper Baby and Toddler Group copies in public Gardeners Guild buildings Rainbows/Brownies/Guides Scouts/Beavers/Cubs WI Stonnall Players Stonnall Reading Group Pre-submission Lynn & Stonnall Conservation & Historical Society SCAR Stonnall Coffee Club Stonnall Football Club Neighbourhood Watch Allotment Society Housing Associations Bromford Housing Vision and Objectives Email Mercian Housing Pre-submission Email Statutory Bodies Lichfield District Council Vision and Objectives Email Pre-submission Email Final version Formal letter with report & evidence Walsall MBC Vision and Objectives Email Pre-submission Email Staffordshire County Council Vision and Objectives Email Pre-submission Email 3 Stonnall Neighbourhood Plan GP’s Surgery/Health Centre Vision and Objectives Email Pre-submission Email Neighbourhood Police Vision and Objectives Email Pre-submission Email 4 Stonnall Neighbourhood Plan Table 2 Stage Consultation No. Action Outcome Lead Date Completed 1. Establish a website with links from Provide brief outline of what a SSG May 2013 Shenstone Parish web site Neighbourhood Plan is and FAQs. To keep the community up to date on the project development, timescales and provide information and feedback. Put basic route map for Neighbourhood Plan development. 2. Promotion to advertise To inform the community about the SSG July 2013 questionnaire (and include the Neighbourhood Plan process and the date for the Community planning importance of responding to the drop in session) questionnaire. parish newsletter Facebook/twitter posters website 3. Questionnaire delivered to all Establish ward residents priorities to SSG July 2013 residents (adult, child and inform/direct the Neighbourhood Plan. businesses) Questionnaire to request an email hand delivered addresses if people would like to be kept up web survey address on to date with events and facilitate future questionnaire and NP website engagement. Special consultation event with Primary LDC School. To be replicated with rainbows/brownies, beavers and cubs. 4. Implementation Team to provide Provide highlight report. AR/MT September highlight report on questionnaire SSG to provide information to Shenstone SSG 2013 results to Stonnall Strategy Group. Parish Council 5. Publicity to advertise Community To invite the community to the interactive SSG September planning drop in session community planning drop in session, its 2013 Parish newsletter place in the process and the session’s aims. Posters Include in the advert/article that the Facebook/twitter 5 Stonnall Neighbourhood Plan website community planning drop in session will email provide the highlights from the letter questionnaire. 6. Community planning drop in Provide highlights from questionnaire results LDC September session Drill down issues emerging from the 2013 questionnaire and address any gaps in evidence. Provide further information about the Neighbourhood Planning, the importance of participation, commitment of to engaging the community, opportunities to be involved in the process and where further information is available. 7. Provide feedback on Community Implementation Team to provide report LDC October planning drop in session Stonnall Stonnall Steering Group to disseminate SSG 2013 Steering Group to disseminate to information residents. email Continue to engage the community through website providing a report detailing the outcomes of hardcopy in public buildings the master Planning event. Facebook/twitter Clear information required regarding the feedback process and closing date for comments. Comments need to be retained and included in the consultation statement. 8. Consultation on preferred options Ensure that the priorities outlined in the December ie Vision and Objectives prior to evidence base, questionnaire and master 2013 drafting final report. planning are reflected in the proposals. Clear information required regarding the Publicity on where to find the feedback process and closing date for report and deadline for comment. comments. Parish Newsletter Posters Comments need to be retained and included Facebook/twitter in the consultation statement. website email letter 6 Stonnall Neighbourhood Plan hard copies in public buildings, ie GPs, village Hall etc. Newspaper – village section 9. Pre-submission consultation on Clear information required regarding the February draft Neighbourhood Plan report. feedback process and closing date for 2014 comments. Publicity on where to find the Comments
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