WWW Staffing Fee Payment Details
UK Bank Transfer ~ This is our preferred options as it incurs no cost to us. Into Transitions Europe bank account Account name: Transitions Europe Account number: 65708334 Sort code: 08-92-99
Please include the word STAFF and Your Name. If space allows add the Training Date eg Apr18.
Cheque Please make payable to Transitions Europe and send to Liz Megson, 44 Ainsworth Court, Plough Close, London NW10 5BD UK.
Please include the word STAFF and Your Name. If space allows add the Training Date eg Apr 18 on the back of the cheque.
International Bank Transfer If you're paying from an international bank account please use the following details: Account name: Transitions Europe IBAN: GB25CPBK08929965708334 BIC/SWIFT: CPBKGB22 Bank address: Co-operative Bank, PO Box 250, Skelmersdale, WN8 6WT
Please include the word STAFF and Your Name. If space allows add the Training Date eg Apr18.
PayPal Account name: [email protected]
Please note that Woman Within UK incurs a £2.00 transaction fee for each £100 transferred using Paypal and more for for non UK accounts. I believe if the transfer is made as a donation then there is no charge.
PAY NOW Button on the Website This will automatically direct you to the Paypal link where you can pay by debit or credit card, whether you have a paypal account or not. There is a £2 charge incurred by Woman Within UK for using this payment method. Woman Within® Weekend
STAFF INFORMED CONSENT and LIABILITY RELEASE FORM (2 pages)
• I commit to be at the location of the Woman Within Weekend by 8:00 a.m. on the first day of the Weekend and I commit to stay on site after my arrival until completion on the last day, the exception being if I am directed by the Team Leader to leave and purchase additional supplies for the weekend.
• I also commit to attend the Celebration as part of the preparation and completion of my duties as staff member. Should I not be able to attend for valid reasons, I will inform the Team Leader.
• I voluntarily consent to staff this Weekend and realize that I am responsible for my actions during this Weekend. I understand that, in addition to my staff responsibilities, there is always the risk of emotional and/or physical contingencies in such a group experience. I assume the risk, by this consent, of any accident or injury to myself or inflicted by me during the Weekend, and hereby release Woman Within® International, Ltd. and the host region of this Woman Within® Weekend from liability therefrom.
• I take responsibility for consulting with a medical doctor concerning any known or potential physical or mental condition that I have or may have, for the purpose of getting medical permission to staff this Weekend. I assume the risk, by this consent of any illness during the Weekend, and hereby release Woman Within® International, Ltd. and the host region of this Woman Within® Weekend from any liability therefrom.
• I understand that I am responsible for my own health care needs before, during and after the Weekend. I understand that I am to bring my own prescription medication as needed for allergies, medical conditions, sensitivities, etc, such as epi-pen, antibiotics, heart medication, etc. If OTC (over the counter) medications are needed, it is my responsibility to provide these as well (aspirin, antihistamines, cold capsules, cough drops, etc). I understand that should I forget to bring such health care needs it is my responsibility to make necessary arrangements to acquire what I need by contacting a local pharmacy or clinic. The staff of WW will not supply, nor administer, any meds, whether environmental, prescription or OTC. I understand that it is my responsibility to check the laws of the state that I will be visiting before traveling with my prescription medication, as not all medication is legal in all states.
• I understand there is safety staff assigned at each WWW; however, their skills and supplies are limited to addressing minor cuts and scrapes only. They are not qualified to administer medications or make a diagnosis of my situation. If in doubt, they will call the local emergency personnel on my behalf and ask the emergency personnel to come to the site and administer first aid to me, at my expense. I understand that I am responsible for having the information regarding any medical coverage that I may carry with me at the weekend, and that the person designated as my emergency contact shall also have that information in case of medical emergency in which I am unable to provide the information. i.e. health carrier information, member ID and or group number, phone number.
• I hereby authorize the responsible staff to take any reasonable steps on my behalf in the case of an accident, injury, or illness, including, but not limited to emergency first aid, doctor, nurse and/or ambulance services, etc. I agree to be liable for the cost of any such action taken on my behalf, and hereby release Woman Within International, Ltd. and the host region of this Woman Within® Weekend from liability therefrom.
• If I do not want to be transported by ambulance and choose to be transported by automobile for any such action taken on my behalf, I hereby release Woman Within®, its leaders, facilitators,
WWW Policies Manual – November 2007 – Staff – Page 1 of 2 – updated November 2017 – effective January 2018 Woman Within® Weekend
presenters, workshop organizers, and staff from liability therefrom. If, for any reason, I am not able to determine the best transport option in a medical emergency, I hereby authorize the staff members of the Weekend to determine the best option in seeking medical care. I agree to be liable for the cost of any such action taken on my behalf, and hereby release Woman Within®, its leaders, facilitators, presenters, workshop organizers, and staff from liability therefrom. • I take responsibility for investigating and adhering to the code of ethics for my profession regarding the disclosure of abuse on children, the elderly, or any other person.
• I am physically, intellectually, emotionally and spiritually prepared to staff this Weekend.
• I will not consume alcohol or recreational drugs twenty-four (24) hours before the Weekend and during the Weekend.
• I will not have sexual contact with another staff member or with any participant during the Weekend.
• I will not engage in any new sexual relationship with a participant for at least one year after having staffed the participant’s weekend.
• I will not engage in any new formal or informal contractual agreement with a participant from this same weekend for a period of three (3) months.
Confidentiality Agreement:
• I agree to respect the confidentiality of all staff and participants attending the Woman Within® Weekend (WWW)—their names and their remarks—so that their participation and their communication are not taken out of context.
• In order to not compromise the sense of safety of any participant, I agree to refrain from posting about the WWW on any form of social media from the time I arrive on Thursday through the conclusion of the weekend. This includes photos of me, the site, other staff, and status updates. Once the weekend has concluded, I understand that I am free to post on social media within the parameters of the Woman Within confidentiality agreement and the standard consent and release for use of likeness form.
• I am also aware that the exercises and readings of the WWW cannot be duplicated without express written permission of Woman Within® International, Ltd.
• This agreement does not preclude me from freely sharing my experience with anyone I choose, as long as the confidentiality of the staff and participants is maintained.
The Woman Within® Weekend Leadership reserves the right to terminate this contract and my participation in the Weekend at any time.
I agree to the above terms and conditions of the Consent, Liability Release and Confidentiality.
Signature ______Printed name______
Weekend date ______Today’s date ______
WWW Policies Manual – November 2007 – Staff – Page 2 of 2 – updated November 2017 – effective January 2018 Woman Within® Weekend
PIES FOR STAFF Link this to what participants are learning
PHYSICAL • Take care of yourself throughout the weekend - pace yourself, monitor your energy level. • Be health conscious - aware of using and overindulging on caffeine and sugar – big high, followed by energy let-down. • Wash hands often. • In picking up Kleenex, pick up with another Kleenex • Smudge or get smudged, if no allergies. • Watch actions in front of Participants - i.e. prolonged hugging or kissing. • Remember to breathe! • No sexual contact or activity. • Smokers… monitor level & cut down. Don’t smoke in front of Participants. • Use deodorant. • Caretaking: When we offer or complete a task for another woman based on what we think she needs or to sooth our discomfort with her situation, the priority becomes our agenda rather than hers. We rob her of an opportunity to empower herself through identifying, and requesting what she wants. • Caring: is demonstrated when we can be attentive to her requests or sharing, and provide a service if we chose. The focus is her agenda. • Safety • Cover all cuts and open wounds. • If treating anyone or cleaning up blood, use gloves. • Antibacterial soaps.
INTELLECTUAL • All have gifts we bring and we need your intellect • If you don't know, ask your team leader… • Weekend Leaders are available for personal clearings. • Trust what you know… Your life experience is what you bring to this weekend.
EMOTIONAL • Emotions may surface through the weekend. If you need help getting into containment, see the Weekend Leader, not the facilitation team. They will be focused on the Participants. • Take care of yourself emotionally. • One of the ways to deal with emotions is to journal.
WWW Policies Manual – November 2007 – Staff – Page 1 of 2 – updated November 2017 – effective January 2018 Woman Within® Weekend
• As empowered women, we bring our strengths here and we may bump. We encourage you to clear one on one, or at staff meetings. • Honor the Silence when in the presence of Participants. • Replenish and take time for stillness – that is where intuition is heard. • If you have friends and/or family coming through, let go of your agenda for them and know they will get what they need. Keep clear boundaries. • Be aware that each woman coming through will get exactly what she needs, and trust that. Don’t judge her process. Embrace and bless her journey. Be mindful that as each woman walks this journey her defenses will come up. She will get what she is ready to get, in her time. • We also want to address the issue of any Participant who may be dealing with “suicidal ideation.” i.e., thoughts or plans re: taking her own life. The leaders of the weekend have a definite protocol, and have been trained in what to do should this situation arise. If you, as staff, hear of any Participant speaking any language that has any suicidal ring to it, report it immediately to the Weekend Leader. We take this kind of language seriously, just as we take the safety of everyone concerned very seriously. Do not attempt to handle a situation like this without the Weekend Leader’s intervention.
SPIRITUAL • Stay centered and connected to your source however it looks for you. • Keep your inner child in a safe place. • This is woman's work. Be here in your adult. If you have difficulty with that, check in with the Weekend Leader. • We are all here as a team. All of us help co-create this experience. It is not any one of us who makes, or breaks, the weekend. • Use the anchors you know to stay grounded. Bead, sacred space, container • Protect yourself - you’re not here to take on anyone’s pain. When we take on or carry their pain, they don't heal, • Small circles will form within larger circle, for the bonding that they need to do their jobs. It’s not about cliques; it’s about focus. –Facilitation Teams - Nurturers • Confidentiality – between teams and after weekend.
WWW Policies Manual – November 2007 – Staff – Page 2 of 2 – updated November 2017 – effective January 2018 Woman Within® Weekend
What to Bring
For the Weekend please bring the following:
Towels – the Venue does not provide any bathroom towels
Comfortable clothes for sleeping and working – remember layers (please refer to the attached dress code !!)
Pink shirt - Any light or dark, loose-fitting pink shirt, including Woman Within pink shirts with logo, is acceptable. These must be worn on Friday night. Baby or fuchsia pink. No corals, salmon, or purple may be substituted. Depending on the season, it might be good to bring a pink sweater or sweatshirt to wear on top.
Plain T-shirts without words or designs for the rest of the training
Nurturers – avoid wearing dark clothing on Saturday during deep descent
Slip on shoes to ease congestion when taking footwear on and off
Your necklace from your Weekend
A symbolic object representing your empowered woman for the Special Object Table
2 to 3 musical instruments if you have any – drums, rattles, rain sticks, little bells, triangles
A pink bandana (This is provided to First time staff )
All paper work that you have been sent (often helpful to put it in a binder with the outline)
Pens
An alarm clock ( optional for most staff as there will be morning wake up squads)
Water bottle (mineral water for your personal use if required)
Unscented body products
Earplugs, if needed, due to sharing sleeping space with others
Mobile Phone – while needed for your safety when traveling to and from the site, it’s use will not be permitted during the weekend – please turn it off before the first staff meeting begins.
Thank you for your gifts that you offer so generously. It is your love that is keeping the Woman Within® Weekend alive and growing and available to other women.
WWW Policies Manual – November 2007 – Staff – Page 1 of 1 – updated November 2017 – effective January 2018 Woman Within® Weekend
Objectives for Staff
As a staff member of the Woman Within® Weekend, the following objectives will be met:
1. To develop self-disclosure, self-awareness, self-acceptance and trust in working with a team of women.
2. To use clear, concise, meaningful communication as a leader of women.
3. To offer mutual acceptance and support of other women.
4. To resolve interpersonal conflicts and problems with other team members through non-shaming communication.
5. To gain an understanding of group dynamics and how to establish guidelines which create safety and comfort in groups.
6. To monitor physical and emotional safety of group members and self.
7. To identify behaviors associated with grieving and facilitate women to express grief.
8. To recognize and explain non-verbal behaviors, as required.
9. To work closely with a group of peers committed to personal growth and professional development
WWW Policies Manual – November 2007 – Staff – Page 1 of 1 – updated November 2017 – effective January 2018 Woman Within® Weekend Personal Information for Staff
In order for us to comply with GDPR and for us to safely gather and store your information please go to the website to complete this form. DO NOT fill this form in and return it by email.
Name: ______
Address:______
Birthdate: ______Home Phone Number: (_____)______
Email: ______
Occupation ______
Emergency Contact: ______
Relationship to you: ______
Emergency Contact's Telephone Number(s): ______
1. Do you require a special diet? Yes No Any food allergies? If yes, what are your dietary needs? (You may be asked to bring your own special foods.)
2. Are you currently taking any prescription medications? Yes No Any drug allergies? If yes, please list all prescription medications you are taking and what they are for: (Please bring these necessary prescription meds to the weekend, along with Health Insurance Info.) Note: Not all prescription medication is legal in all states – it is your responsibility to check the laws of the state where you will be travelling with these prescribed medications.
3. Do you have any physical conditions/limitations/allergies we need to be aware of? Yes No If yes, please describe them. (You are responsible for your own health care needs before, during and after the weekend … bring your anticipated environmental, prescription, and OTC health care items.)
4. How will you maintain emotional balance in the presence of others’ heightened emotional issues?
5. Have you ever been treated for: Depression Alcoholism Drug or Chemical Dependency Eating Disorder Other emotional problems
6. Are you currently in any type of counseling?
7. Are you presently having thoughts about suicide?
8. What is your practicing religion? (optional response)
9. Do you have a relative, close friend or a significant other attending this weekend? Yes No If yes, what is her name? ______and what is her relationship to you? ______
WWW Policies Manual – November 2007 – Staff – Page 1 of 2 – updated November 2017 – effective January 2018 Woman Within® Weekend Authorization to use protected health information
Woman Within UK is committed to safeguarding your privacy concerning the health information you provide in your personal information. And there is a need for that information to be available to several individuals in order to provide a safe environment for all participants and staff.
Access to your information will be limited as follows:
1. You complete the “Personal Information” sheet listing pertinent health information and an emergency contact person. This information is processed into a spreadsheet by the Woman Within UK staff coordinator.
2. The spreadsheet is made available only to the Weekend Leader, the Team Leader, the Facilitator and Safety person on your team along with the Staff Coordinator. The information will be used to support your care in the event of an emergency.
3. In the event of a medical emergency, one of the individuals listed above may share information regarding your medical history and health information with emergency personnel if you are unable to share this information yourself.
4. Woman Within UK may also contact the person you identified in your personal information as an emergency contact person in the event you are not able to do so yourself and it is deemed appropriate for your emergency care. This contact person’s information may also be provided to other emergency personnel or health care providers.
5. The spreadsheet containing health information will be shredded immediately following the Weekend.
Woman Within UK reserves the right to revise or amend this policy at any time. Any revision or amendment to this notice will be effective for all your health records created or maintained in the past until they are destroyed.
By signing this form, I authorize Woman Within UK to use and / or disclose health information about me to the weekend staff specified above and to emergency personnel during the course of the Woman Within® Weekend.
IMPORTANT UPDATE
• DO NOT PRINT AND RETURN THIS FORM. • YOU WILL BE ASKED AT THE WEEKEND TO SIGN TO CONFIRM THAT YOU HAVE READ AND UNDERSTOOD THIS FORM. • FOR NOW PLEASE GO TO THE WEBSITE STAFFING AREA TO CONFIRM RECEIPT OF THIS FORM
Signed: Date:
Print Weekend Name: ______date: ______
WWW Policies Manual – November 2007 – Staff – Page 2 of 2 – updated November 2017 – effective January 2018 Woman Within International, Inc: Dress Code for Woman Within UK ® Trainings
Dress Code:
In preparing for a Training weekend, it is important for staff members to consider the reasons we want to establish a dress code as part of the Training. Just as creating the environment of the weekend by placing the pillows, the flowers in the rooms, lighting the candles and burning the sage, is a vital part of creating an environment of sacredness and trust; so too is the dress code and physical appearance of the staff.
Women who have staffed on previous weekends, may assume that clothing they have worn previously is acceptable. Because we are reviewing the dress code, this may not be acceptable any longer. We, therefore, ask you to read and check this dress code as you are packing for the weekend and ask yourself, is this appropriate clothing for the weekend and does it meet the current dress code?
The weekends are intended to enable, empower and nurture the women participants. Since we will be asking the Participants to ‘strip down’ as part of their descent, it is important to provide an environment with very little distraction. For many women, their physical appearance is of great importance and has also been a source of pain, discomfort, envy and feeling “less than”. The physical appearance of staff members can therefore be a big distraction to a woman’s process. We believe that it is vitally important that all staff members, who will be supporting the participants in this process, are therefore mindful of their appearance and dress.
The focus of the weekend is on the participants and not on the staff. The intention is that staff be there to support the participants in their process. We therefore ask you to dress in a neutral and respectful way that does not draw attention to you, to your body or to your physical appearance.
Enjoy the liberation that this may bring you for one weekend!
Specifics of Dress Code:
We ask that each staff member adhere to the following requests in dress and appearance.
1. BANDANA - Each staff member will wear a visible pink bandana at Registration, before the first participant arrives and for the duration of the weekend. 2. PINK - Wear a solid pink tee shirt, shirt or sweatshirt in light or dark pink on Friday evening ready for Registration. No salmon, coral or orange tones are acceptable. This pink shirt may have any Woman Within® logo and may include any Regional logo. This pink shirt may also be plain without logo of any kind. On Saturday and Sunday, clothing with Woman Within and or regional logos on them may be worn, or plain clothing without logo of any kind. Please be mindful of this when packing. If you’re not sure, please check out your tops with either your ATL or TL prior to the weekend.
Woman Within International, Inc: Dress Code for Woman Within UK ® Trainings page 1 of 2
3. TOPS - Wear loose-fitting tops that have a crew neck line, not a scoop neck. Clothing which appears well-fitting when standing, can ride up or down and become too revealing during movement in processes. Therefore, please check neck lines and hem lines. 4. BOTTOMS - Wear plain trousers/jeans/jogging bottoms on the weekend (a stripe down the side of the pant leg or arm is not considered a print of pattern and is ok). Because of the physical nature of the weekend, skirts and dresses are impractical unless worn with leggings and allowing easy movement-lifting carrying etc. For the reasons given above, this is not the place for tight-fitting or body-revealing clothes. If the weather is warm shorts are permitted but these must we walking length (to the knee) or longer. 5. UNDERWEAR - Please also be mindful to wear your clothing so that it doesn’t reveal your underwear. 6. BLOCK COLOURS – No prints, patterns, stripes, cuts, rips, slashes, lace, frills, sequins, sparkles, etc. All clothes to be logo free with the exception of the Woman Within® Logo. 7. NURTURERS - If you are a Nurturer, avoid wearing dark coloured shirts on Saturday. 8. NAIL POLISH - We would like to be clear about ‘clear’ fingernail and toenail polish. Coloured polish or French Manicure is not clear or suitable, however, glass clear, non-pearlised polish is acceptable. Please schedule your manicure appointments prior to the weekend to take this into account. 9. MAKEUP - No makeup is allowed from Friday evening. This means that makeup may only be worn up until 17:30 on Friday, and after the final staff meeting on Sunday afternoon. 10. EYELASHES - No fake eyelashes or eyelash extensions to be worn. Please ensure that you schedule any treatments so as to be able to respect this request. 11. FOOTWEAR - Please be mindful of suitable footwear over the weekend. This is for your safety and comfort ie. No high-heels or platform wedges. Consider trainers, flip flops (either flat or with a low wedge), crocks, ballerina/pump style shoes etc. being aware that during all of Saturday, the requirement is to wear a closed heel shoe or bare feet. 12. JEWELLERY - No jewellery is to be worn at all during the weekend. If jewellery cannot be removed, a plaster must cover the item. No decorative items i.e. no elaborate belt buckles or hair clips/ornaments.
Please ensure that you have read this and are able to abide by it. On the weekend, you may be asked to change anything that is not within these guidelines. Any of the above may be modified at the discretion of the Weekend Leader.
Revised by the UK Team Leading Team & Steering Circle - September 2016
Woman Within International, Inc: Dress Code for Woman Within UK ® Trainings page 2 of 2 Woman Within songs
WE ARE WOMEN (Welcome Ceremony) We are women on a journey shining in the sun Shining through the darkest night The healing has begun, begun…. the healing has begun
THE ROSE – important to learn (Saturday morning Breakfast) Some say love, it is a river, that drowns the tender reed. Some say love, it is a razor, that leaves your soul to bleed. Some say love, it is a hunger, an endless aching need. I say love; it is a flower, and you its only seed.
It’s the heart afraid of breaking that never learns to dance. It’s the dream afraid of waking that never takes a chance. It’s the one who won’t be taken, who cannot seem to give. And the soul, afraid of dying, that never learns to live.
When the night has been too lonely and the road has been too long. And you think that love is only for the lucky and the strong. Just remember, in the winter, far beneath the bitter snow. Lies a seed that with the sun’s love, in the spring, becomes THE ROSE.
TRUST LIFT SONG – process song And I will raise you up on eagle’s wings Hold you on the breath of dawn Make you shine like the sun And hold you in the palm of my hand
GENTLE WITH MYSELF – process song I will be gentle with myself I will love myself I am a child of the universe Being born each moment
Woman Within Training Weekend: songs – revised Oct 2016 by A Search page 1 of 4 WOMAN AM I – process song Woman am I, Spirit am I I am the infinite within my soul I have no beginning and I have no end All this I am
STEADY AS A ROCK – process song Steady as a rock Rooted like a tree I am here… Standing strong in my rightful place
HOW COULD ANYONE EVER TELL YOU – process song How could anyone ever tell you You were anything less than beautiful How could anyone every tell you You were less than whole How could anyone fail to notice That your loving is a miracle How deeply you’re connected to your soul
ANCIENT MOTHER (end of Grief) Ancient mother, I hear you calling Ancient mother, I hear your song Ancient mother, I hear your laughter Ancient mother, I taste your tears
I AM A WOMAN (after Grief, guard of honour) I am a woman giving birth to myself Over and over and over again I am, I am, I am, all that I see
THE RIVER (Joy) The river she is flowing, flowing, flowing The river she is flowing, down to the sea Oh mother carry me, your child I will always be Oh mother carry me, down to the sea
RIVER OF BIRDS (Joy) There’s a river of birds in migration A nation of women with wings
Woman Within Training Weekend: songs – revised Oct 2016 by A Search page 2 of 4 WE ARE OPENING UP (Joy) We are opening up to a sweet surrender and a healing love light fills the earth (repeat) We are opening (repeat 3X) (can be sung in a round)
WE ARE STRONG AND LOVING WOMEN (Joy) We are strong and loving women We can do what must be done Knowing, growing, changing, healing We will do what must be done
MOTHER I FEEL YOU UNDER MY FEET (Joy) Mother I feel you under my feet Mother I hear your heartbeat Mother I feel you under my feet Mother I hear your heartbeat Hey eh hey eh hey eh hey eh hey eh hey oh Hey eh hey eh hey eh hey eh hey eh hey oh Hey eh hey eh hey eh hey eh hey eh he yoh Hey eh hey eh hey eh hey eh hey eh hey oh
I RELEASE ALL SHAME I release all shame, I release all blame I release all shame, I release all blame And I open to his love, and I open to her love And I open to my love and I open to your love
WEB SONG - Yarn Goodbye We are the flow, we are the ebb We are the weavers, we are the web
SUFI DANCE May the blessings of God rest upon you May God’s peace abide in you May the presence of God illuminate your heart Now and forever more
Woman Within Training Weekend: songs – revised Oct 2016 by A Search page 3 of 4 Other songs:
THE EARTH, THE AIR, THE AIR, THE FIRE, THE WATER The earth, the air, the fire, the water Return, return, return The earth, the air, the fire, the water Return, return, return Hy-eh, eyeh, eyeh, eyeh Hy-eh, eyeh, eyeh, eyeh Hy-eh, eyeh, eyeh, eyeh Hy-eh, eyeh, eyeh, eyeh
STEP INTO THE FLOW I step into the flow and then I let it go I open my mind, my heart and my soul I step into the flow and then I let it go I open my mind, my heart and my soul Oh I surrender I surrender I open my mind, my heart and my soul
OH GREAT SPIRIT Oh great spirit earth, sun, sky and sea You are inside and all around me Oh great spirit earth, sun, sky and sea You are inside and all around me
FRENCH SONG (Bi-lingual weekends only) Je suis la femme, je suis la terre Fertile et fiere Je suis la feme et l’ocean
Je suis la ventre, je suis la mere La source laire de la vie Depuis la nuit des temps
Translation
I am a woman, I am the earth Fertile and proud I am the flame and the ocean
I am the belly, I am the mother The clear source of life Since the beginning of time Woman Within Training Weekend: songs – revised Oct 2016 by A Search page 4 of 4 Woman Within® Weekend
ASSISTANT TEAM LEADER – JOB DESCRIPTION:
PURPOSE: Your purpose is to assist the Team Leader in providing direction and support to the staff through organization and knowledge of all aspects of the Weekend. You are to assemble an organized environment through efficient set up and cleanup of the facility.
Prior to the Weekend:
- know the program: this includes set up, order of sessions, supplies involved for each, staff assigned to each task, clean up - contact all staff on your team and discuss: - their assigned tasks, ensuring clarity of responsibilities - their arrival time for personal setup and to be ready for the meeting to start at 9:00 a.m. sharp (or whether they plan on arriving the evening before) - their assignment in contacting a particular participant prior to the weekend - if staff have been asked to purchase supplies, receipts must be totaled, stapled, clearly marked with their name and the nature of the expenses, and submitted to the Team Leader for reimbursement
Weekend:
- arrive Thursday evening to begin organization and set up for meeting - assist the Team Leader in preparing for the Staff Meeting using the agenda, checklist, and room set up instructions - at the appropriate time during the staff meeting, assign a meeting place for your team to gather and begin set up - direct an organized flow to set up: know where supplies are to be placed, follow the checklist - throughout the weekend, know the set up for each session: during breaks ensure that preparations are being made by your team staff assigned to the task - throughout the weekend, note any discrepancies between outlines, instruction sheets, etc. and pass this information on to Team Leader - ensure that Supplies staff persons are ready to distribute DD supplies as needed - monitor your team during DD, watching for alertness, triggers, etc. - remain at facility until the end of Weekend and all clean up and storage done
After Weekend:
- send out thank you notes to staff on your team - return all ATL info at end of weekend
Book of Readings© - updated November 2017, effective January 2018 – Job Descriptions – Page 1 of 1 © Tosi and Associates Inc and Licensed Exclusively to Woman Within® International, Ltd Woman Within® Weekend DRUMMING – JOB DESCRIPTION
Purpose: Your job is to be responsible for using a drum at different times of the weekend as described below.
Friday – During setup, ensure that drums, rattles and noisemakers are out on the drumming table in the main room
Friday - Day One - Session Two - Opening Reading, Welcome:
Drum "Heartbeat Drum" in time with Native flute music when Participants enter the main room. As soon as the last Participant is seated, the Music Staff will begin to lower the volume on the flute music. Drumming should soften in like manner and finally cease.
Saturday - Day Two - Session Five – Candle Ceremony:
After Deep Descent: When signaled by the Team Leader, go to Dining Hall and lead participants to Main Room beating the heartbeat drum. Stop drumming at door. Lead participants into room to opening in circle, instruct to enter, casting a circle then choose a seat. Leave your drum in an easily accessible place inside doorway. When joining the remaining staff waiting for Candle Ceremony, position yourself near the end of the line so that you will be near the area where you placed your drum in the room. At end of session, Drummer will be the last staff member out of room and then lead Participants out of the Candle Ceremony to their cabins using a heartbeat drumbeat.
Sunday – Day Two – Session Seven – Yarn Goodbye
During the throwing of the yarn and the Singing of the Song, Drum in a playful way in sync with the chant.
NOTE: Time conflicts with Music and Snacks. Cannot be assigned Drummer and one of these other jobs as well.
Book of Readings© - updated November 2017, effective January 2018 – Job Descriptions – Page 1 of 1 © Tosi and Associates Inc and Licensed Exclusively to Woman Within® International, Ltd
"JOB DESCRIPTION" for Facilitators and Facilitators-In-Training
Purpose: Your job is work with the Weekend Leader to provide an optimal experience for the Participants throughout the Weekend. You model leadership at all times to both staff and Participants. You are a channel of wisdom, love and healing on the Weekend. You stand both on and off the carpet as a queen among queens—owning what you know and honoring the wisdom of all women.
The following information is a supplement to the (1) Requirements for Certification, (2) Guidelines for Facilitation Teams, and (3) Manual for Deep Descent Basic Processes.
Thursday - Arrival:
FACs are required to be on site Thursday evening, at a time determined by the WEL for that Weekend, in order to meet with the Weekend Leader and other members of the facilitation team to assign readings and exercises for the Weekend. You will need to get the facilitation team forms, including the assignment sheet, from the Team Leader before or at the meeting.
FIT’s are highly encouraged to arrive on Thursday evening; however it is not a requirement. FIT’s are requested to communicate with their FAC if they are not able to be there Thursday evening, and let their facilitator know what readings they want to present on the Weekend.
Note: WELs will raise the awareness of the facilitation team by reviewing the following points, and others, at the facilitation team meeting on Thursday and throughout the Weekend. ● WEL’s Expectations: The WEL will let the facilitation team know from the beginning what she expects from them throughout the Weekend. ● Accountability: The Facilitation Team needs to be accountable to the Weekend certification criteria and the protocols even when WEL is out of the room. ● Responsibility: The Certified Facilitator holds the responsibility of the carpet. Therefore, if a FIT is going on too long, the Facilitator needs to step in. She should not wait for the WEL to do so. ● Safety: Be aware of the safety issues for all processes and know how to handle / address them prior to leaving the huddle. ● Dress Code: Remind the facilitation team of the dress code and reasoning behind it. It is all part of creating a safe container for the Participants to do their work. Facilitation Team: it is your responsibility to adhere to the dress code. Clothing should not be distracting and should cover the body without being very tight-fitting. Long skirts are a safety issue on the carpet and are not to be worn (with the exception of religious requirements for dress). ● Keep the Energy Up throughout Saturday: The facilitation team is responsible for keeping the energy up throughout the day on Saturday by keeping everyone engaged in the processes; keeping your voice up at all times so all in the room can hear what you are saying, especially to the Participant; getting Participants involved in the processes when appropriate (e.g., anyone who has had a major loss in their life might be invited by the FAC to come up to support, etc.) The more the women are involved, the more energy there is in the room. ● Creative Processes are to be RARE occurrences. Facilitators are requested to stick to the Basic Processes and use creativity within them. Part of the responsibility of the Facilitator is to mentor the FITS in the Basic Processes. FAC 3 may lead Creative Processes; FAC 2 must have the WEL in the room. When doing Unique/Creative Processes it is especially important to be aware of Safety & Liability. ● There have been Weekends when many staff members have physical limitations. In this circumstance, we support the rare involvement of participants in processes. at the discretion of the FAC, possibly to lift, catch, etc.…with the following caveats: the participant must have done her DD work; she must not have any physical limitations; she will not have any speaking parts; and she must be given detailed instructions and monitored closely.
Friday - Before Participants Arrive:
Preparation for Participants
FACs take responsibility for assigning who will do these specific tasks efficiently, and when:
● Deep Descent Box supplies (This can be done Thursday night or Friday at Lunch time.): o Assure that both team’s boxes have all needed, and similar, items o Check that there are supplies for the Timer in the boxes (two Folders and timing sheets) and give them to TL/ATL to give to Timers when they instruct them
● Set Up for Participant’s Registration (This happens Friday after staff meeting following Lunch.): (Do these tasks as efficiently as possible so facilitation team is on time for their Friday afternoon meetings):
PREPARE PARTICIPANT’S TABLES for Session One (One group of FITS can do this):
o See that the correct number of tables are set up - one for each Participant Small Group (If possible/available, also set up an additional table for each group to do Banners on) o Put tablecloths on tables o Make a “place setting” for each Participant with one of the following at each place: ▪ (1) Questionnaire (faced down) and (2) Pen Note: you may write “B” or “W” on the top back of each questionnaire, for ease of sorting by teams ▪ WHEN the following things are ready with Labels, see below, also set at each place: (3) Small Baggie and (4) Water Bottle, both with Participant’s name & group number o Also put on each table: ▪ Table Number & Stand, Kleenex, Bandanas (one for each Participant), Flowers in vase ▪ One 1 minute glass timer per group on each table o Set up correct number of chairs for facilitation team and WEL, for PIES presentation o Be sure Band-Aids (Plasters) and additional Small Baggies are available – for PIES
PREPARE LABELS for Participants (One group of FITS can do this at same time as above):
o Put Small Group numbers on the 4 sets of prepared name labels for Participant’s (1) Name Tags, (2) Small Baggie, (3) Water Bottles, (4) Journals (Labels for Journals can be put on after all Participants arrive) o Fill Water Bottles (if necessary); Do what’s needed to prevent cold water from condensing on the outside of the bottles and making the tables wet
PREPARE REGISTRATION TABLE for Participant’s arrival:
- Tablecloth - Flowers - Name Tags including Witch Team/Bitch Team designation AND Small Group numbers - List of Participants' names, teams, groups, and Cabins Assignments/Lodging - List of anything that needs to be collected from Participants money, forms, etc.
PREPARE SUPPLIES FOR DURING QUESTIONNAIRES SESSION:
- Journals and Name Labels (put labels on during questionnaire period when you know all participants have arrived) - Supplies, and Signs saying what to do with Small Baggie after finishing questionnaire: - Necklace Beads, Stones, Seeds, etc.; also Bowls & signs for each (“Take one” etc.) - Bowl to collect Small Baggies when filled, and instructions for journaling - Flash lights (torches/lanterns) for moving to next session or to cabins (if applicable) - Check that music player and CD are ready (Do this at dinner, after staff has set this up) - Walkie Talkie (if applicable) for 5 minute warning to TL before coming to Wounded Child check in
Friday Afternoon:
Meet with the Weekend Leader in the afternoon, at assigned time Practice / Review Reading(s), Presentations, Exercises you will be doing Arrange times to be mentored, and/or to mentor. Give this information to your FAC if you want to be observed mentoring
FACs: Check over the Health Rosters for any extreme health problems; discuss with Weekend Leader if necessary; when finished, report that to Team Leader
Friday Evening:
Before Participants Arrive: Assigned facilitation team members sit at registration table Give Participants their nametags Check the Participants off list; collect any forms, money, etc., designated by office Respond to any Participant who has any concerns at the moment; find the Weekend Leader to help clear with anyone who may be suicidal Tell each Participant to remain in their cabin until someone comes to get them
Friday - Day One:
Session One - PIES:
AHEAD: Have the piece of the PIES you are to present written on a small card(s), having put the concepts into your own words. Practice out loud
All facilitation team members are to be in designated area for the PIES presentation When presenting your piece of the PIES, introduce yourself and, if you follow “E”, summarize what has been covered and then begin your presentation After you present your piece of the PIES, introduce the next Team Member who is to follow you
Session Two - Team Building:
AHEAD: See Team Building Exercise reading. Read ahead, prepare, and practice out loud
Model silence, centeredness, and sacredness during this session If you are not presenting the Exercise, watch the responses of Participants and observe them as they share information. After Small Group Leaders introduce their Teams, note the team names and use throughout the Weekend. Join Staff Meeting in Main Room, if you are not monitoring questionnaires.
Session Three - Questionnaires:
AHEAD: Assure tables and supplies are prepared
If you are in charge of this session, immediately following Team Building give Participants instructions, read rules and have them answer questions. They are to be in silence. Monitor the time and give them only 45 minutes to complete Start music as Participants start questionnaires Put name labels and group numbers on journals for those participants who are present When several women are finished, or after about 25 minutes, give instructions about what to do when they complete questionnaire (turn in questionnaires, bring up small baggies, get journals)
Invite them to take a bathroom break throughout, and specifically at least 10-15 minutes before the 45 minutes is up Communicate with Team Leader approximately 5 minutes before you are coming into the Main Room with Participant. (Walkie Talkies work well for this)
Session Four - Welcome: Main Room
AHEAD: Check with Team Leader to ensure that she will be telling Participants, after the Check- In, that lights are going to go up
Starting at a predetermined cue, two facilitation team members share their personal story Second Member shares personal story, explains Speaking Stone and starts CheckIn. After staff has checked in, she invites Participants to share; if all Participants do not share, she asks them to say their name
Session Five – Castle Guided Dream:
AHEAD: Check with TL to ensure castle paper and markers are ready for Castle Guided Dream If Participants need to be split into two groups, designate a reader in addition to WEL
Facilitators will not be present for Castle Guided Dream. WEL reads Castle; Facilitators will read participant questionnaires during this time, making sure that each participant has written the four safety commitments on the back of her questionnaire. Notify WEL if a participant fails to record her commitment statements on the back of her questionnaire Assigned FIT does Closing Announcements Afterwards, clear floor and prepare Main Room (or designated area) for Movement exercise in the morning. Cue music. Change Purpose of the Day poster to Day Two. Blow out candle.
SATURDAY - Day Two:
Session One – Movement and Birthing Visualization:
Movement:
AHEAD: Assign a facilitation team member to do Music for Movement; Practice this!
All Facilitation Team Members are to attend this session Designated FIT reads purpose of Day Two and leads Movement Exercise (See Reading)
Birthing Visualization:
AHEAD: Assign a facilitation team member to do Music for Birthing Visualization; Practice this!
Designated FIT gives instructions to participants and reads Birthing Visualization. Please read it slowly!!! (See Reading.) Team stays behind when participants are sent to breakfast. QUICKLY set up for Small Group discussion - X# of circles with enough floor chairs for each participant in group plus 2 staff members - pack of markers for each circle - cue Fairy Ring music, THEN JOIN STAFF IN DINING ROOM
Session Two – Staff Meeting & DD demo to Staff / Participant Journaling
Participant Journaling After breakfast, designated staff (2 people - usually nurturers) go with participants to explain Journaling process. (See Book of Readings.)
Staff Meeting & DD demo to Staff
The rest of Staff stay/come to staff meeting FACs lead Demo of DD Processes to staff, using first and second time staff members to demonstrate processes. (Do not explain staff behavior or questions about DD. WEL will do this.)
Session Three – Small Group (Castle Drawing Discussion) / Acceptance Statement:
Small Group
AHEAD: Prepare by reading Small Group Leader Job Description and talking with your Small Group partner ahead of time
Be a part of Small Group Discussion, as agreed upon with your partner Stay seated with your Small Group until the Acceptance Statement explanation begins
Acceptance Statement
A Designated Facilitator will explain Acceptance Statement
Session Four – Drumming / Explanation of Deep Descent Process / Deep Descent:
Drumming
Designated FAC or WEL will invite Small Group Leaders to come up front, with instruments, and will then lead Percussion and Drumming (See Reading)
Explanation of Deep Descent Process
Immediately after Drumming, all Facilitation Team members and WEL sit in front of room The two FACs will explain Deep Descent Process
Deep Descent - Policy
The first Process is done completely by the FAC, with the support of the FIT who is on carpet. First 3 Processes--The Certified Facilitator is up for the first 3 processes; if there is an experienced FIT can she take an active role The subsequent rotation of team members is determined ahead by FAC in coordination with the team based on their wants and needs, their skill levels, the needs of the container, etc. (We want the Participants to see that it is a Team from the beginning.)
No one on the facilitation team is to play a role - except if there is a team of 4 (FITs need to be observing, and learning to monitor the room) Weekend Leaders do not take roles w/ rare exception
Deep Descent Processes
Metaphor - It is intended that all processes link to a metaphor that can be clearly verbalized - how does this process relate to her life.
Use of Songs - Songs can be a valuable part of a woman’s experience during her process; however, songs are not appropriate or acceptable at the end of each process following the drumming and acknowledgement
Use of Sheets - When using sheets, give participants a choice of color (white, black, grey or pink). This addresses concern that specific colors are not associated with specific values—i.e. all things dark are bad. In order to be sensitive to multicultural meanings, as well as individual attributions around color, we offer participants a choice based on what is meaningful for them.
Huddles - Policy
Huddle Protocol - brief emotional release, brainstorming, crystallization of 3 or 4 possible processes, narrowing to 2, and assignments of who will set up staff, supplies, etc.
Facilitator runs the huddle. Facilitator may ask partner FIT what she saw and heard, and what processes she recommends. FAC may check in with off FIT for input. Ask Weekend Leader for input. Weekend Leader gives input from questionnaire, initial or confirming. The person leading the process (FAC or FIT3) decides which process choices to give, at discretion of FAC.
Who attends huddle - the entire facilitation team for that group of participants and the WEL
No Huddle - A no huddle situation may occasionally be necessary under particular circumstances: i.e. if Participant is out of touch with reality, disoriented as to place or time, delusional or hallucinating, body shaking, vomiting, eyes rolled back, catatonic/frozen, terror, unable to contain anxiety responses, a huddle may not be appropriate. If a Participant is clearly already in process, the WEL can approve no huddle. If a WEL is not in the room, and the Participant is clearly already in process e.g. revealing sexual abuse, when stopping the process would seriously interfere with the Participant's work, a certified FAC may approve no huddle.
Acceptance Statement - Policy
It is not O.K. for a woman to change her statement. It is O.K. to add a piece, but not to change the shadow piece to a positive piece. Everyone stands as woman says her statement. She is to look into the eyes of participants for a few seconds, while a designated staff drums. No song after drumming and statement.
Debriefing - Purpose
Focus on team energy and participant follow-up. Enough breaks so that no more than four processes to debrief at a time. FAC gives purpose of debrief at first debriefing.
Debriefing - Policy
Team Leader or ATL gets staff re-gathered FAC runs debriefing meeting - with WEL, as appropriate FAC recaps purpose of the Debrief, and leads a brief check-in, e.g. anyone need something to be present. Be very concrete. If someone needs more time, ask her to contain until she can meet with Weekend Leader later. Timer states which process participant did what and how long Nurturer may report what participant asked for in the nurturing corner FAC asks for questions, clarity needed, release of energy getting stored; monitor staff energy
Ending Deep Descent
It is the Facilitator’s option to choose how she would like to close on Saturday night after all processes are complete. She reminds participants that they are still in silence, where they go next (check with TL/ATL), and to take their drawing. Facilitator is to be aware of having smooth beginnings and smooth ending to sessions/processes.
If one team finishes DD before the other team, the FAC is to inform the completed team that they are waiting for the other team to finish, possibly give a ballpark figure of time (about 30 minutes), and do not send them back to their rooms. Participants are to go for snacks and journaling (15-20 minutes). (Check with TL/ATL for where.) If other team is later than that in coming, then staff in room may teach the participants some songs.
Saturday Evening Festivities
While it is important for staff to decompress and release after containing all day, appropriate behavior must be considered as we continue to hold the sacredness of the container created. Be aware of the possibility that a Participant could enter the room needing assistance: imagine what might be interpreted from any behavior they may witness.
Session Five – Candle Ceremony:
As Leaders of the Weekend, FITs and FACs are to model reverence and containment during the preparation of entering into the Candle Ceremony. After the Candle Ceremony, work on your Feedback Forms. Facilitators are to meet with Weekend Leader to prepare the FITs feedback forms jointly. Fill out Weekend Leader and Weekend Leader in Training (WLIT) Feedback Forms.
SUNDAY- Day Three:
Staff Meeting
Be on time and present to prepare for the Grief Exercise.
Session One: Participant's Breakfast / Grief Process
Two designated facilitation team members will gather participants from Cabins and lead them to the Dining Hall with the heartbeat drumbeat, and continue heartbeat drum during breakfast. Sit on opposite sides of the room and take turns doing a heartbeat drumbeat.
Before leading the participants from the Dining Room to the Main Room, read the Purpose of Day 3: To honor, integrate, forgive, nurture, and love my own and my sisters’ Woman Within.
Grief Process
Participate in Grieving Process
Session Two: Seed Visualization / Reclaiming Statement
Seed Visualization
AHEAD: Person doing this reading gets another facilitation team member to do music for Seed. Practice ahead! Be sure Music is cued prior to reading. Designated facilitation team member will arrange for TL or FITs to gather participants to room Designated facilitation team member will then read Seed Visualization. (See Reading - Please read slowly!)
Reclaiming Statement
AHEAD: Person doing this session gets another facilitation team member to do music for Reclaiming. Practice music! Be sure Music is cued prior to session. Be sure room/chairs are set up for the Initiation Ceremony
Designated Facilitation Team Member will prepare the Participants for the Initiation Ceremony. (See Book of Readings) At least one facilitation team member stays with her
When Participants are standing in a circle, start music (ADIEMUS), leave the room; join Staff
Session Three: Initiation Ceremony
Give necklace to Participant
Session Four: Joy Process
AHEAD: Designated Facilitation Team Member will work with other Staff and Weekend Leader in preparing introduction to Sharing of Joy. Stress that we only have time to share ONE piece of Joy, and model this.
BRUNCH:
With Weekend Leader direction, determine where the Feedback session will be held and when If possible, get in line first for food
Session Five: Informational Meeting for Participants
During Informational Staff Meeting: Actively participate in clean up Inventory Deep Descent supplies and pack away. Give inventory to Supplies Coordinator with notation of needed replacements. Return Deep Descent folders, questionnaire, timing sheets, and registration supplies to Team leader Remove all supplies from Dining Hall and pack Tell Team Leader what you have done
OVERVIEW FOR FACILITATOR-IN-TRAINING
1. Your main goal is to become comfortable standing on the carpet with the Facilitation Team. Be aware of what you feel, think, and want to do.
2. Check with the Facilitators as to how to work with them.
Some suggestions: a) Observe the first three processes and, as you feel ready, ask to do part of leadin. b) Take turns doing set up of process. c) Shadow FITS as appropriate.
3. Participate in “the huddle," and share briefly what you are feeling and your hunches.
4. Assist in any way possible to support the processes:
a) Help hang up drawing. b) Make suggestions in huddles. c) Get supplies. d) Coach a role player. e) Call "Safety" if you see a safety issue. f) Coach Participant, as appropriate g) Make suggestions to Facilitator
5. Be willing to let Facilitator take over something you are doing; debrief with her later.
6. Know that we are working as a team and you cannot "screw it up" by yourself. If something does not fit, let it go.
7. Also, know the Facilitator is not there to "take care of" you and your feelings. If you are having an issue with how things are going, speak up between processes. You always have a right to call a meeting of the facilitation team.
8. Let the Facilitator know what you want to do. This is your responsibility.
9. Be aware of any processes that may push your personal issue "buttons," and be prepared to step out if necessary, after letting the Facilitator know.
10. Remember, you are being seen in your leadership role as a model for staff and Participants. Stay focused on being clear, present, warm and appropriate.
11. Be gentle with yourself. You are learning.
SMALL GROUP LEADER – JOB DESCRIPTION
Purpose of Small Group Leader: Your responsibility is to guide the Participants as they reflect on their Castle Drawing. Your job is to witness and meet them where they are. You model balanced leadership to both the Participants and staff throughout the Weekend.
During Team Building: Monitor the reactions of the Participants. Be particularly aware of body language, i.e. lack of eye contact or slumped shoulders.
During the Wounded Child Check-in: Listen and record the words said by the members of your Small Group especially "as a wounded child" and what they fear. A form for this should be in your folder. If not, contact your Team Leader.
During the Castle Guided Dream: Be aware of the members of your Small Group during the meditation and note if they seem to be sleeping, looking around during meditation, etc. These are all clues.
During the Castle Drawing: Be aware of anyone who looks "frozen." Let her go through her process; if she remains frozen check with a Weekend Leader or Facilitator before approaching her.
Your purpose is to hold the container with your grounded presence, and to observe.
As your Small Group members are drawing, be aware of what you are experiencing through their drawings. What are you feeling as you see what is on their paper?
If a group member states directly to you that she cannot draw, encourage her to write in words on the paper what she saw, heard, or experienced.
Small Group Discussion: Meet with the other leader of your Small Group to determine how the two of you are going to work together - where you will each sit, who will do the intro, rotation order, etc. Please refer to Book of Readings: "A Few Suggestions for The Small Group / Castle Guided Dream Discussion. (See attached). Keep time - up to five minutes per woman. After the discussion, you may choose to record the main thing the woman discussed using the Friday evening Check-In sheet, and give it to Weekend Leader.
During the Deep Descent Process: Check with the Facilitator on your team to find out how and if she wants your feedback during the huddle.
During Informational Session: See that Participants' plastic nametags are collected and packed away. When finished, report that to Team Leader.
Small Group Discussions about the Castle Drawing
Purpose: To allow participants to touch and identify the parts of the castle which were the most significant to them. Supplies: Participants’ Castle Drawings Markers Journals Pens Room: Groups are to meet in assigned small groups in designated areas.
To Participants: ● Introduce yourself. ● This is a timed sharing. ● This is your time to begin to focus. ● We will guide you through this process; others are here simply to witness, an opportunity to be heard and seen and just to observe. ● Introduce “I” statements, give an example, and rationale. ● Ask permission to touch drawing. ● Teach about not offering tissue or touching another participant while she is sharing. ● Let them know we may be taking notes.
Guidelines to lead discussion: ● Ask them one at a time to re-connect with the strongest feeling they have experienced since coming here, perhaps during the Castle Guided Dream, and to feel that now. Then they can each share this briefly with the group. It is important for the participant to be with and experience their feeling. Be aware of asking only “head” questions. ● It is important to not rescue or take them out of their pain by being too nurturing. If a participant regresses to a very young child, ask her to take a breath, and look at you (possibly the women in the circle), and repeat back anything she says until she can return to her sharing. ● Use as few words as possible. ● Don't be afraid of silence. ● If the participant stays in her head, ask her to put her hand on the drawing where she feels the most intense feeling, whatever that may be. Ask her to close her eyes and feel this feeling in her body. It may not even be necessary for her to talk about it.
Some guideline questions are: What part of your drawing brings you the most intense feeling? Which room is the scariest? Where is your dungeon? When I look at your picture, I feel (empty, sad, etc.). What do you feel? If you were to change one thing in your drawing, what would that be? What or who did you take with you from the castle?
● Look for visual cues that would suggest blocks; i.e. chains, ropes. Ask them about it. ● Watch the participant's body language and reflect it back to her as an "I" statement. ● Look for colors that indicate strong feelings; i.e. red, black. ● When the participant touches a deep feeling, ask her to identify where it is in her body. Tell her we will be coming back to this later in the day.
How to close discussion: ● Don’t hold hands or force group connection at the end. Instead, focus on the place in their body they have just identified and how they are feeling. ● Encourage them to continue to listen to the wisdom of their body. FACILITIES - JOB DESCRIPTION
Purpose: To work with and lead others to assure that everything is in working order. As you walk the grounds, your primary task is to maintain a tidy environment stocked with adequate supplies.
Day one: After Friday morning’s meeting:
Set up Participant rooms: Refer to your Team Leader to find out specific areas that are designated Bitch and Witch Areas. Make a decision about attaching signs if in a facility where signs may not be appropriate.
Posters (2 – 3 per area) Attach with masking tape in areas.
Wipes, pair plastic gloves Place in cabins or hallway.
Flower vases & goal cards See team leader for directions on these
Check all rooms to be sure the lights, ceiling fan, air conditioning and/or heater are working. Check to ensure that there are 911 telephone dialing instructions on all Participant phones. If something is missing or not in working order, report to your Team Leader.
Put large glass bowl, votive candle, matches on table. Be sure to put trash bags in trash cans, with extras at the bottom for future supply.
Report to Team Leader and ask her if goal cards, welcome statements and roses are ready for rooms. Take to rooms and place on beds (welcome letter) or table.
Bitch team: Help set up Main Room, hanging posters, ensuring garbage cans and extra garbage bags are available.
Witch team: See Assistant Team Leader for Instructions.
Both teams report to Team Leader when finished.
DAY TWO – SATURDAY:
After Staff meeting (during journaling) Lead other staff members in making Participant’s beds, emptying trash, replacing paper towels and tissue boxes, if needed. Remove excess snacks from previous night, if applicable, returning them to Dining Hall. Check lights and heat/ air conditioning. Place “Importance of Silence” Sheet on beds.
Throughout the Day, in Main Room and Breakout Room: ● Make sure there is plenty of drinking water available in Dining Hall /Main Room/Breakout Room ● Make sure tissue is available ● Empty small trash cans into large trash containers throughout the day, replacing garbage bags in small cans
After Candle Ceremony: ● Make sure all wax is removed from floor, pressing warm iron on paper towel over wax, if necessary. ● Put 2/3 tissues behind each chair ● Set small garbage cans throughout room
DAY THREE – SUNDAY: Afternoon Clean Up:
Both Bitch and Witch, work with Team Leader to organize final clean up and storage. Check Participants’ rooms and remove all supplies, putting them back into the correct storage boxes. Bring any remaining Participant items to Main Room for them to take home.
● Turn off lights, air conditioners, and/or heaters. ● Empty trash into large garbage bin. ● Remove posters, witch/bitch signs, and any instruction signs ● Walk around site for final inspection, discarding any garbage, cigarette butts, or other refuse. ● Ensure all supplies are secure in storage and not elsewhere on site.
In addition,
BITCH: Bathrooms
● Empty all trash from small cans into large garbage bins ● Sweep, vacuum, and/or mop floors (if required by facility) ● Clean toilets and shower stalls (if required by facility) ● Clean mirrors, sinks and countertops (if required by facility)
WITCH: Main Room and Breakout Room
● Empty all trash from small cans into large garbage bins ● Sweep, vacuum, and/or mop floors (if required by facility)
When finished, report to Team Leader! Thank you!
MUSIC – JOB DESCRIPTION
Purpose: Your purpose is to learn what music is needed on the weekend and when, and to learn how to use the speakers/device that will be used.
Below is a list of the Music needed for each day. DAY 1
During Questionnaires ...... MAGICAL CHILD by Michael Jones.
As participants Enter for Check-In. . . JOURNEYS by Carlos Nakai. (Native American Flute Music)
During Castle Drawing ...... THE ROSE (Instrumental version)
THEN THE FAIRY RING by Mike Rowland DAY 2
During Movement ...... PART 1 DINNER AT THE SUGARBUSH from Drum Sex, by Brent Lewis, Track 1 (played as participants arrive up to connecting/stretching)
PART 2 FLIGHT OF FANTASY from Reflections of Passion, by Yanni, Track 12 (played during whole body connection instructions)
PART 3 CELESTIAL SODA POP from Deep Breakfast, by Ray Lynch, Track 1 (played during free movement)
During Birthing Visualization ...... TRANSITIONS Womb Music. (See Visualization for cue.)
THEN MIRACLES by Rob Whitesides-Woo. (See Visualization for cue.)
At Breakfast as Staff sings along . . . . THE ROSE by Bette Midler. (Vocal version)
THEN MAGICAL CHILD After singing The Rose
While Participants Journal ...... FAIRY RING by Mike Rowland
Have ready for Deep Descent ...... TRANSITIONS and LULLABY MUSIC Possibly for Transition Tunnel or Birthing GABRIEL'S OBOE on The Mission CD ready for Honoring/Queen processes
During the Candle Ceremony ...... GAYATRI MANTRA by Deval Premal from the album The Essence DAY 3
(Staff sings a cappella after Grieving) . . . ANCIENT MOTHER (NO RECORDING) by Libana, from A Circle is Cast
During Seed Visualization ...... MIRACLES
Right before & during Initiation Ceremony . SONGS OF SANCTUARY by Adiemus Track 1
After Yarn Good-bye ...... THE ROSE (vocal version)
Please familiarize yourself with the boom boxes/cd players/ MP3/ speakers - whatever device(s) are used to play the music. Find the volume dial, pause and stop buttons. Always fade the music out by turning down the volume slowly before touching the pause button … fade then pause …. use the stop button only between sessions when you need to stop and rewind. The stop button is too harsh a sound during the sessions. Watch TL or FAC for cues on when to start and or stop music, especially during the DD processes.
NURTURER - JOB DESCRIPTION
Note: Staff must not be assigned to a Nurturer role and a Safety role. High potential for conflict in overlapping responsibilities.
Purpose: Your role is to provide nurturing and anchoring to the Participant after her Deep Descent process. This brings healing and a path to the Ascent by giving the woman a chance to reflect on the process she just completed and to integrate her experience.
Friday - Day One: It is important to be present, calm and contained. Take care of yourself today to ensure you can be present as a Nurturer. If you do not feel you can be present as a Nurturer, please let your Team Leader know.
At designated time: All Nurturers meet with the Weekend Leader: Review Role and Establish rotation. After the meeting arrange with the local kitchen for water with lemon. Store Juice boxes in the Kitchen refrigerator as they should be cold for Saturday.
Saturday - Day Two: Check with the Team Leader as to when would be best to set up the nurturing corner and discuss the location. Set up nurturing corner mattress, pillows, sheets, blankets
Remember to get the water and juice from the kitchen and have plenty of cups and tissue.
** Important Note to Nurturers for Nurturing Corner set up: The Nurturing Corner is a space for participants to continue to anchor their process from their "Woman" space. It is about one woman offering nurturing to another woman in order to ground her carpet experience. To this end, create a space that is serviceable and comfortable, not over the top luxurious or child-like cozy. For safety, WEL's and/or Facilitators need to have a line of sight into the Nurturing Corner. This is to ensure that the staff member in the corner with the woman being nurtured is able to catch the eye of a leader on the outside should she require assistance if the woman being nurtured 'takes a turn' and goes beyond what the staff member with her can handle. The ideal line of sight would be in the direction of where the WEL and extra FAC team member(s) are sitting. Be sure the set up is such that the participant is not engaged in watching the next process but focusing on herself.
Deep Descent: ● Be present during the deep descent process and observe what the woman is reclaiming. ● Don't wear black. Don't volunteer to play negative roles (do not get direct eye contact with the Participant when she is picking a person to play a negative role) ● After the woman has completed her process, take her gently aside to the "nurturing place." Remove your nametag. ● Ask her what she needs now and be with her to anchor in and comfort her. If she refuses, honor that and let her know that if she changes her mind to let you know. ● Ask her, "How would you like me to be here for you?" "How would you like for me to hold you?" Try not to form expectations of what you think she wants. Sometimes it’s easy to feel you’re not doing it right, but trust her process. ● Tell her, "This is your time." Very little talking (keep your voices down) ● Make her as comfortable as possible. Ask her to close her eyes and concentrate on the sensations in her body. ● If needed, do a brief relaxation exercise by breathing deeply and having her go to a safe place in her mind's eye. ● If needed, ask her to recall up the image, sound, or sensation she used to anchor her process. ● Have her hold that symbol and where she placed it her body so she can recall it at any time. ● After the next person has processed, let her know that it is time to give someone else this space and ask her if there is anything else she wants at this time. ● After your turn, take gentle care of yourself renew yourself as you may need to. ● Tidy up the area and prepare it for the next nurturer. Remove used tissue, cups, etc., and provide a clean cup, etc. Empty trash as needed. Remember to wash your hands.
NOTE: During dinner or other breaks a nurturer shall not be left alone in the nurturing corner with a Participant who is still being nurtured. The TL/ATL will assign another experienced staff member to stay behind to be in the processing room and be available should the nurturer need assistance.
Saturday - Day Two End of Day: Return mattress and other supplies to areas obtained. When finished, report to Team Leader.
RITUAL - JOB DESCRIPTION
Purpose: Your purpose is to provide an atmosphere of sacredness by being aware of the need to smudge (or other ritual supplies, ie, bells, etc), and provide a ritual of cleansing and blessing.
Friday - Day One:
Before Participants Arrive: Locate Ritual box containing smudge, sweet grass and ritual supplies. Set up special object table with coverings as follows: ● 1- table to the left of the door entrance of the Main room for Participants’ objects and ritual supplies ● 1- 6-foot table on a diagonal in the corner to the right of the Main room door entrance to create a table for storage of drums and rattles, etc.
Smudge all buildings, Dining Hall (including kitchen), Staff Cabins, Participant Cabins, and Both Deep Descent rooms. Do this in a loving manner, honoring the sacredness of this space and call in the presence of all earth spirits, ancient mothers, guides and sources of strength.
BITCH: Set up special objects table in Main Room with cloth, candle, staff container, speaking stone and wand (flowers will be brought when ready). Put out 1 easel to the right of the table for Purpose of the Day. Note: Change Purpose of Day posters each day. Place Saturday and Sunday’s posters under the ritual table. Purpose of Weekend poster remains visible throughout – either on second easel or affixed to wall.
BITCHES AND WITCHES: Prepare the new candles for Participants (for Candle Ceremony) cut the wicks to about 1/4 inch; place drip guards; put into basket. Prepare the candles for Staff: place drip guards. Have the candles ready in Staff room. NOTE: The candles must be completed before the Participants arrive Friday. Prepare one VERY large ball of pink yarn, or two medium/large size balls of pink yarn for the Yarn Exercise on Sunday morning. Let staff assigned to Yarn Exercise know where to find these yarn balls in the supplies area.
When finished, report that to Team Leader.
Friday - Day One:
Session Two - Welcome
Direct Participants to place their special object on Special Object Table, then to sit on a cushion in the circle. After all participants are seated, blow out candle in center of circle.
Smudge Deep Descent rooms at the end of the day. Note: If you go to bed before the Castle Visualization is complete you can smudge the rooms first thing in the morning.
Saturday - Day Two:
IMPORTANT
BITCH: Check to see that FAC staff changed the Purpose of the Day poster in the Main Room
Smudge at the beginning of the day with sage. Light candle in both Deep Descent rooms. Smudge Participant cabins after they have gone to the Main Room for the Movement Exercise.
Smudge Deep Decent rooms throughout the day, particularly during breaks from deep descent process.
During the Saturday dinner break: Meet with Team Leader and or ATL’s to go over Candle Ceremony and specific roles in detail. You need to be clear in your roles (see below) as the remaining staff will be following your lead. Decide among each other who will be Smudge and who will be Basket carrier.
AT THE END OF DEEP DESCENT: Be prepared to do a smudge of the Facilitation Team. Coordinate this with the Team Leader.
After Deep Descent -- CANDLE CEREMONY:
SMUDGE CARRIER: Lead the staff in for candle ceremony carrying lit smudge. Enter through the door - go to the left to cast a clockwise circle - circle once, fully, stopping to the left of the opening to the circle of Participants (the Basket Carrier and the Weekend Leader need to use the opening for their roles) extinguish the smudge (either inside or outside).
BASKET CARRIER: Second in line carrying the candle basket. When entire staff is in place, enter the circle of Participants and, beginning with the woman to the left of the opening, pass out a candle to each Participant. Place the empty basket on the ground under a chair or just outside participant circle, then go into center and light your candle from the community candle. Return to the outer staff circle; offer your lit candle to the staff person to your left (which should be the Smudge Carrier) - lit candle remains vertical, unlit candle moves horizontal to take the light from the lit candle. When the light has gone full circle for staff and comes to Weekend Leader standing next to you on your right, the WEL will go into participant circle and offer the light to the first participant on the left of the opening.
Sunday - Day Three: IMPORTANT: BITCH TEAM: Change the Purpose of the Day poster in Main Room. Prior to Grief: Ready the sweet grass, over candles or charcoal, at the entrance of Main Room. Let all Participants pass through the sweet smoke as they enter, without stopping.
Clean-up Check all Ritual Supplies and make a list of needed supplies. Return all supplies to the Ritual Box. Make sure all candles are returned with the basket.
ROOM / TIMER – JOB DESCRIPTION
Purpose: To assist the ATL and TL in setting up each room for each session, and, to assure that the 20 minute indicator is given to Facilitation Team as well as record the processes during deep descent.
Day 1: After Friday morning meeting: - get timer from your team’s Deep Descent Box and clip it to your “Folder” and practice using it before Saturday. - work with the Team Leader and Facilities Coordinator to set up the rooms in the following way.
SETUP: ● Bring in floor chairs, (this may have been done for Friday morning meeting). ● Place "Staff" signs on any rooms that we do not want Participants to access ● Check indoor and outdoor lights and replace any that are out. ● Place 24 boxes of tissue in the center of the circle in Main room. ● Set up the Main room with pillows in a circle to accommodate number of Participants - check with Team Leader to get exact number ● Cover the table in the room with cloth or sheet to serve as special objects table ● Place "Staff" cards on tables in Dining Room. ● Check indoor and outdoor lights, replace any that are out. ● Cover the table in the breakout room with cloth or sheet to serve as special object table
When finished, report to Team Leader.
Staff Meeting - 6:30 P.M: Take instruction from the Team Leader at this meeting. Become very aware of lighting responsibilities for the initial session tonight as Participants enter and as the welcome and checkin proceed. Sit near the light switches.
After Welcoming: Turn up lights.
SATURDAY - DAY 2
Room: After Castle discussion, arrange rooms for DD process, with instructions from ATL & FAC ● Put up clothesline for Castle drawings ● Put pillows around carpet area. ● Pick up any tissue, etc. ● Help Nurturers set up nurturing corners with mattress, blankets, pillows, water, ice, juice, cups, and tissue. ● Throughout the day during the breaks tidy up room as necessary. ● Pick up wet tissue by putting a clean one over it (WASH YOUR HANDS OFTEN!)
Room Timer - During Deep Descent: ● Assure the 20 minute indicator is given to the facilitation team for each process - bell, tingshas, timer beep, etc. ● Use the page in your designated folder to record the Participant’s name, time, acceptance statement and a very brief process description – see permanent list of DD Processes attached to timer folder. ● Start timer when Participant has said her acceptance statement before starting her process. ● Stop timer once she has stated her acceptance statement at the end of her process. ● At debriefing, the Timer provides factual information about processes for use in reviews. ● At end of day give this timer sheet with recorded names and processes to the TL.
After Deep Descent: Arrange floor chairs in the Main room in a large circle with community candle in the center. Be sure to have one regular chair per Participant. Leave a three foot opening to the circle.
After Candle Ceremony:
BITCH TEAM: Assist in arranging the Main room by putting back jacks and pillows in a large circle, back jacks outside, pillows inside. Place a couple of tissue behind each chair.
WITCH TEAM: May need to assist in the deep descent room clean-up, check with Team Leader.
SUNDAY - DAY 3:
After Grief: Stack pillows & floor chairs according to TL’s instructions leaving center floor area clear for Seed Visualization. Assist in placing enough regular chairs around wall of room for Initiation Ceremony that follows Seed Visualization.
Before Joy: Make sure Main room is clean, floor is cleared and doors are closed to staff rooms.
After Joy: Pack away the chairs and put pillows in large trash bags for storage. Remove posters and signs (remove tape carefully) and prepare for storage.
After Yarn Good Bye:
BITCH TEAM: Check the Main room to insure all furniture is back in its proper place, all Woman Within supplies are ready for storage, and room is neat and orderly.
WITCH TEAM: Check the Witch Deep Decent room insure all is back in its proper place, and return all supplies to storage.
Take down clothesline and pack. Pack “Purpose of the Day” statements.
When finished, report to Team Leader.
SAFETY – JOB DESCRIPTION
Note: Staff must not be assigned to a Nurturer role and a Safety role. High potential for conflict in overlapping responsibilities.
Purpose: Your responsibility is to attend to participants and staff as needed due to injuries/illnesses.
Friday - Day One
Prior to Participants' Arrival: Obtain confidential forms from Team Leader and go through them to denote any safety needs Participants may have.
Become acquainted with the first aid kits, and note any expired or missing items that need to be replaced PRIOR to start of Weekend. Request that Team Leader arrange for purchase of these items ASAP as these could be needed. Put first aid kits in appropriate places for easy access. You are to carry gloves and a mouth resuscitation piece with you at all times.
Obtain location of local medical facility (hospital, clinic, etc) and other important numbers (doctor, emergency responders, etc) from site administrators or from the Team Leader.
KNOW THE NAME, ADDRESS, PHONE NUMBER, AND DIRECTIONS TO THE FACILITY SO THAT YOU CAN PASS THIS INFO ALONG TO AN EMERGENCY RESPONDER IF ASKED. If this information is not included in your Safety Staff folder, ask the Team Leader to provide it.
Become acquainted with how to get to the hospital should the need arise if no ambulance is called. Locate the phone numbers of rescue squad and the procedure for calling.
KNOW THE EMERGENCY PROTOCOL ESTABLISHED BY YOUR REGION AND OR THE FACILITY. If this information is not included in your Safety Staff folder, ask the Team Leader to provide it.
Alert Facilitation Team/Weekend Leader/Team Leader of any physical limitations of Participants. Weekend Leaders have a list of safety concerns and may want to discuss specific needs of Participants.
Review the Health and Safety policy of Woman Within International attached here, as well as the Steps To Working with Occurrence Requiring More Than Basic First Aid document attached here.
Saturday - Day Two
During the Deep Descent Process:
Have on red band around arm, or some way to denote your position.
Be present during Friday opening session and Deep Descent Instructions to be introduced to Participants.
Be especially attuned to any participant that may have special safety needs due to known facts. Also work with facilitators to keep alert to safety during all processes.
During Entire Weekend: Be available for any sudden illness or injury to staff or participants, and provide help as needed.
Sunday - Day Three
After the Weekend:
Return all first aid supplies to appropriate safety supplies storage bin. Provide Team Leader with list of expired or depleted supplies that need to be replenished before the next Weekend.
When finished, report that to Team Leader.
Health and Safety Policy
It has become increasingly difficult to cover all the medical needs that continue to be raised on Woman Within Weekends (WWW). It is also becoming increasingly difficult to put Woman Within staff in the position of liability for dealing with the many varied medical issues that could appear. With this in mind, it is the intention of Woman Within International Ltd, along with the host region and the Weekend Leader body, to go back to a simpler time and allow women, participants and staff, to take full responsibility for their own safety and health care before, during and after a WWW. To this end, we have amended our health policy and our health care provisions for a WWW.
The following information will be included in the participant and staff packets sent out prior to the weekend; added to the Staff Responsibilities sheet for staff to remind participants during the phone call prior to the weekend; added to the PIES for Friday night; supplies list; and any other pertinent forms in the various sections of the Policy Manual.
Each woman will sign a declaration to indicate she understands her responsibility for her own health care needs.
Participants and Staff attending a Woman Within® Weekend, or any Woman Within International workshop, will take responsibility for their own health care needs before, during and after the Weekend.
If prescription medication is needed for allergies, medical conditions, sensitivities, etc, it is the responsibility of each woman to provide her own epi-pen, antibiotics, heart medication, etc. If OTC (over the counter) medications are needed, it is the responsibility of each woman to provide her own aspirin, antihistamines, cold capsules, cough drops, etc. Each woman is responsible to check the laws of the state that she will be visiting before traveling with her prescription medication, as not all medication is legal in all states.
If a woman forgets to bring prescription or OTC meds, it is her own responsibility to make necessary arrangements to acquire what she needs by contacting a local pharmacy or clinic. The staff of WW will not supply, nor administer, any medications.
There are safety staff assigned at each WWW; however, their skills and supplies are limited to addressing minor cuts and scrapes only. They are not qualified to administer medications or make a diagnosis of the situation. If in doubt, they will call the local emergency personnel on the woman’s behalf and ask the emergency personnel to come to the site and administer first aid to the woman in need of medical attention, at the expense of the woman herself. If the woman does not wish to be transported by ambulance, and chooses to be transported by automobile, she releases WW staff from liability. If the woman is unable to determine her best transportation option, WW staff members will determine the best option, at her expense.
Each woman is reminded to bring her own medical coverage information to the weekend, in case of emergency. i.e. health carrier, card number, phone number.
Participants and staff share sleeping space. There could be as many as 6-8 women per room. If a woman requires earplugs to help her sleep, she needs to bring her own.
The first aid kit is minimal and will consist of: bandages, antiseptic spray/wipes, non-latex gloves, scissors, medical tape & gauze, ointment, icepack, tweezers, CPR mouth-guard as well as local medical information such as local hospitals, clinics, emergency numbers, on call services. It is recommended that there be at least 2 first aid kits per weekend. Aspirin will be the one OTC medication to be kept current in the safety supplies. It is to be distributed at the discretion of the safety staff in the case of a woman presenting with a heart attack. The health benefits of administering aspirin in such a situation far outweigh any risk involved. Note: ASA bottles to be clearly marked: “For symptoms consistent with heart attack”.
It is also recommended that WW staff assigned to the Safety role have basic first aid certification and CPR or BLS Certification. Any situation requiring more than basic first aid should be dealt with by the local clinic, paramedics, ambulance service, etc. – call 911, or the local medical service.
Check List for First Aid Kit
Mandatory minimum:
• ample supply of non-latex gloves • bandages of various sizes/shapes, including triangular adhesive tape • triple antibiotic ointment • antiseptic wipes • Aspirin (81 mg each) NOT an aspirin substitute clearly marked: “For symptoms consistent with heart attack” • rolls of gauze • forceps -- 1 pair disposable splinter forceps (tweezers) • mouth guard (for CPR) • First Aid Book • ice packs -- 2 (to reduce swelling) • bandage scissors -- 1 pair information on local hospital, clinic, emergency numbers, on-call services
Optional: • hydrocortisone ointment -- 1 tube (for contact with poison ivy, oak) • Ace bandage -- include 1-4 inch roll • eye irrigating solution (e.g. Bausch and Lomb Eye Wash), 4 oz. • thermometer in good working order
An Occurrence Report is not necessary for minor scrapes and cuts. However, if medical assistance is sought beyond cleaning a wound and applying a dressing, then an Occurrence Report must be completed and filed with the Region and WWIL.
This policy is effective December 15th, 2007, with revision April 2016 re transportation.
Permanent Document in all Safety Staff Weekend folders:
Steps To Working with Occurrence Requiring More Than Basic First Aid
1) Staff member, who is first on the scene, stays with person who is ill or injured. 2) Send second person, if possible, to get Safety staff (know location and person’s name) 3) Safety Staff assesses person involved and keeps record of event, times and interventions. 4) May ask second Safety staff (or health professional on staff, if available), to assess as needed and collaborate on plan of action. 5) Notify Team Leader and WEL 6) If it is determined that person can be treated at Urgent care, during open business hours of that facility, decide who will transport, using staff or participant car per WW Safety. Safety staff goes with. 7) If it is determined that person needs Emergency care, call: USA - 911, UK - 999, France, Germany, South Africa - 112, Australia – 000 i) Person who is ill or injured, if able, contacts their emergency contact person to inform of the situation. If unable to make the call, Safety staff, TL or WEL will make this call. ii) TL arranges for someone to meet emergency vehicle and give directions to where person, who is ill or injured, is located. iii) Safety staff provides professional Emergency Responders with info on the event and on Health and Safety sheet regarding allergies, medications, contact info of person (on roster) and emergency contact. iv) Ensure person, who is ill or injured, has their medical insurance information with them. v) Determine if a staff follows ambulance based on condition (e.g. emergency contact is meeting ambulance at hospital). If participant is likely to return to weekend then a staff person would follow ambulance in order to transport her back to the site. 8) Safety Staff collaborates with WEL to complete Occurrence Report and delivers to WEL before end of staffing.
Safety staff: (Incorporated in Safety Job Description)
• Carry cell/mobile phones or walkie-talkies at all times (site specific). • Have both teams’ staff/participant roster as well as their safety information readily available at all times • Know where to find second Safety staff and TL. • Have an easy reference guide on hand for dealing with life threatening emergencies: IE. Anaphylaxis, if person has brought an epi pen, signs and symptoms of a heart attack (ask person to chew baby aspirin, if not contraindicated by other medications person is on), hypoglycemia (signs and symptoms), stroke.
Woman Within® Weekend
SMALL GROUP LEADER – JOB DESCRIPTION
Small Group Leader: Your responsibility is to guide the Participants as they reflect on their Castle Drawing. Your job is to witness and meet them where they are. You model balanced leadership to both the Participants and staff throughout the Weekend.
During Team Building: Monitor the reactions of the Participants. Be particularly aware of body language, i.e. lack or eye contact or slumped shoulders.
During the Check-in: Listen and record the words used by the members of your group, especially the wounded child and what they fear. Form for this should be in your folder. If not, contact your team leader.
During the Castle Guided Imagery: Be aware of the members of your group during the meditation and note if they seem to be sleeping, looking around during meditation, etc. These are all clues to help us process.
During the Castle Drawing: Be aware of anyone that looks "frozen." Let her go through her process, if she remains frozen check with a Weekend Leader or Facilitator before approaching her.
Your purpose is to hold the container with your grounded presence and to observe.
As your group members are drawing, be aware of what they are communicating to you through their drawings. What are you feeling as you see what is on paper?
If a group member states directly to you that she cannot draw, encourage her to write in words on the paper what she saw, heard, or experienced.
Small Group Discussion: Meet with the other leader of your small group to determine how the two of you are going to work together. Please refer to Book of Readings: Processing the Castle Guided Dream (see attached). Keep time—five minutes per woman. After the discussion, record the main thing the woman discussed on the check in sheet and give to Weekend Leader.
During the Descent Process: Check with the Facilitator on your team to find out how and if she wants your feedback during the huddle.
During Informational Session:
Assure that Participants' plastic nametags are collected and packed away.
When finished, report that to Team Leader.
Book of Readings© - updated November 2017, effective January 2018 – Job Descriptions – Page 1 of 2 © Tosi and Associates Inc and Licensed Exclusively to Woman Within® International, Ltd Woman Within® Weekend
Small Group Discussions about the Castle Drawing (Two Pages)
Purpose: To allow participants to touch and identify the parts of the castle which were the most significant to them. Supplies: Participants’ Castle Drawings Markers Journals Pens Room: Groups are to meet in assigned small groups in designated areas.
To Participants: ● Introduce yourself. ● This is a timed sharing. ● This is your time to begin to focus. ● We will guide you through this process; others are here simply to witness, an opportunity to be heard and seen and just to observe. ● Introduce “I” statements, give an example, and rationale. ● Ask permission to touch drawing. ● Teach about not offering tissue or touching another participant while she is sharing. ● Let them know we may be taking notes. Guidelines to lead discussion: ● Ask them one at a time to re-connect with the strongest feeling they have experienced since coming here, perhaps during the Castle Guided Dream, and to feel that now. Then they can each share this briefly with the group. It is important for the participant to be with and experience their feeling. Be aware of asking only “head” questions. ● It is important to not rescue or take them out of their pain by being too nurturing. If a participant regresses to a very young child, ask her to take a breath, and look at you (possibly the women in the circle), and repeat back anything she says until she can return to her sharing. ● Use as few words as possible. ● Don't be afraid of silence. ● If the participant stays in her head, ask her to put her hand on the drawing where she feels the most intense feeling, whatever that may be. Ask her to close her eyes and feel this feeling in her body. It may not even be necessary for her to talk about it. Some guideline questions are: What part of your drawing brings you the most intense feeling? Which room is the scariest? Where is your dungeon? When I look at your picture I feel (empty, sad, etc.). What do you feel? If you were to change one thing in your drawing, what would that be? What or who did you take with you from the castle? ● Look for visual cues that would suggest blocks; i.e. chains, ropes. Ask them about it. ● Watch the participant's body language and reflect it back to her as an "I" statement. ● Look for colors that indicate strong feelings; i.e. red, black. ● When the participant touches a deep feeling, ask her to identify where it is in her body. Tell her we will be coming back to this later in the day. How to close discussion: ● Don’t hold hands or force group connection at the end. Instead, focus on the place in their body they have just identified and how they are feeling. ● Encourage them to continue to listen to the wisdom of their body. Book of Readings© - updated November 2017, effective January 2018 – Job Descriptions – Page 2 of 2 © Tosi and Associates Inc and Licensed Exclusively to Woman Within® International, Ltd Woman Within® Weekend SNACKS – JOB DESCRIPTION
Purpose: Your responsibility is set out snacks at the appropriate time.
Friday - Day One:
Coordinate snack preparation with Team Leader. Find out where snacks and baskets are located and arrange how to store. Find out where the baskets for fruit (for Friday night).
Check to see if Hot Water, Coffee etc. is available for Friday night -
Snacks to be delivered to Participants Sleeping Area: Prepare 4 baskets or trays – one for each area: ● Mixed fruits ● Trail Mix ● Pretzels
Saturday - Day Two:
During the Day: Replenish water as needed.
After Dinner: 1) Timing is important 2) Replenish snacks right after Dinner; store extra snacks in Supplies Room or designated area. 3) After Deep Descent is completed, put snacks out in the Dining Hall. Drummer will gather Participants from DH and take to Main Room for Candle Ceremony
Book of Readings© - updated November 2017, effective January 2018 – Job Descriptions – Page 1 of 1 © Tosi and Associates Inc and Licensed Exclusively to Woman Within® International, Ltd Woman Within® Weekend
SUPPLIES – JOB DESCRIPTION
Purpose: Your purpose is to assure the availability of appropriate supplies for each activity.
Prior to Weekend: You may have been given a list by your regional office of supplies needed prior to the Weekend. Please keep receipts, as you will be reimbursed. If this is a financial burden, a cash advance can be made. In any case, receipts are needed and must be turned in with a completed expense report at the final meeting.
Friday - Day One:
During the Morning Meeting Prior to Set-up: You will ask for volunteers for supplies boxes. This woman volunteering to be responsible for the box is ideally the person using the box during the weekend i.e. Rituals would do the ritual box, Facilitator would do Deep Descent Box. This person will be responsible for inventorying the box and returning the box to the storage area or to loading area. The inventory sheets should be returned to you before the last meeting of the weekend.
The Day of the Weekend Before Participants Arrive: You are to work with the Facilities and Room coordinators to distribute supplies to the appropriate places.
BITCH TEAM will set up the ______; WITCH TEAM will set up the ______. FACILITATORS set up the Dining Hall.
Work with Team Leader in setting up; take accountability for cutting Castle Drawing paper (about 6 feet each) one per Participant for both teams. Assure correct numbers of papers and markers are available for Castle Drawing session.
NOTE: Have bandanas (may be in registration box) counted (one for each Participant – like color for each group) and have them ready for FAC team to bring to the Dining Hall, or wherever Questionnaires are to be filled out.
In some Regions, pink bandanas are made available for staff during the Friday staff meeting.
Locate Timers (should be in Deep Descent Box) and give to Room Timers so they can practice using them.
Give the Ritual Coordinator smudge supplies.
Let Ritual know where the supplies are for candle ceremony.
Find Deep Descent supplies; check with FITS/Facilitators that they have checked the boxes to make sure they are accurate and have all the supplies they need.
When finished, report that to Team Leader.
Book of Readings© - updated November 2017, effective January 2018 – Job Descriptions – Page 1 of 2 © Tosi and Associates Inc and Licensed Exclusively to Woman Within® International, Ltd Woman Within® Weekend
During Team Building Exercise: Place lanterns by the door of the Dining Hall, if applicable.
Before Castle Guided Dream: Store crayons/markers and castle paper supplies under special objects table.
Saturday - Day Two:
After Castle Discussion, prior to Small Group on Saturday Morning: Assure that there are markers available at both sides of the room to write acceptance statements on drawings as instructed by Facilitators.
Provide magic wand from either Special Objects Table or Deep Descent supplies to Facilitator.
Before Deep Descent Process: Make sure tennis racket, battaca bats, cord, kitchen knife, sheets (white, pink, and black), mirrors (full-length and hand). and other supplies are accessible to where the teams will be working. Be sure both teams are supplied.
Sunday - Day Three:
Your role today is to assist with break down and to ensure that all supplies have been inventoried by the person responsible. It is not your job to inventory every box. You are to act as supplies coordinator and assist women with questions.
Make sure that all supplies are returned to the supplies room or placed in the area for packing.
Collect all inventory sheets and return them to the Team Leader.
Book of Readings© - updated November 2017, effective January 2018 – Job Descriptions – Page 2 of 2 © Tosi and Associates Inc and Licensed Exclusively to Woman Within® International, Ltd Woman Within® Weekend
TEAM LEADER – JOB DESCRIPTION:
PURPOSE: Your purpose is to provide direction and support to the staff through organization and knowledge of all aspects of the Weekend. Your job is to maintain the smooth flow of the Weekend by keeping staff informed and engaged.
Prior to the Weekend:
- consult with the Coordinator of Supplies to obtain necessary supplies - contact Assistant Team Leaders to discuss their job descriptions
Weekend:
- arrive Thursday evening to begin organization and set up for meeting - walk through facility with owner to determine its appearance/condition - prepare for the Staff Meeting using the agenda, checklist, and room set up instructions - distribute staff nametags Thursday night and encourage staff to begin wearing - meet with first time staff to welcome, answer questions, establish mentors if necessary - lead the organizational session of the Friday Morning Staff Meeting - assist and involve Assistant Team Leaders in learning this position - lead scheduled staff meetings throughout Weekend - oversee Assistant Team Leaders in the set up and cleanup of facilities - instruct staff to read over "Instructions for Staff - Supporting a Participant During Grief Experience" prior to Sunday morning staff meeting (included in staff folders) - ensure that all supplies needed are in appropriate places - monitor and address safety issues and staff needs, enlisting Weekend Leader's assistance if necessary - with Weekend Leader, "float" between both DD rooms, monitoring needs - enlist staff to assist Coordinator of Celebration - remain at facility until the end of Weekend and all clean up and storage done - arrange for community candle to arrive at the Celebration - take home any supplies needing to be laundered and return clean items to Coordinator of Supplies, or arrange for someone else to do this - Collect and return to the appropriate regional personnel all weekend paperwork and forms - Collect all staff and participants evaluations and give to Weekend Leader - provide constructive feedback and thanks to Assistant Team Leaders
Book of Readings© - updated November 2017, effective January 2018 – Job Descriptions – Page 1 of 1 © Tosi and Associates Inc and Licensed Exclusively to Woman Within® International, Ltd Woman Within® Weekend WAKE UP TEAM – JOB DESCRIPTION
Saturday
6:30 a.m. Wake Participants – Instruct them: “You have about 20 - 30 minutes to shower and dress and although you have been asked to put your clocks and watches away, please estimate with your "internal clock". No makeup, jewelry, perfume, watches or purses. Bring your drawing, journal, drum, and rattle. Listen for the bell / drum and go to ……. ”
MAKE SURE EVERY PARTICIPANT IS UP BEFORE YOU LEAVE THE AREA.
7:00 a.m. Check Temperature in the deep descent rooms. Keep cool but not cold.
Sunday
7:45 a.m. Wake Participants – instruct them: “remain in silence and someone will come for them shortly”
MAKE SURE EVERY PARTICIPANT IS UP BEFORE YOU LEAVE THE AREA.
You may choose to 'sing' the participants awake cheerily, or some other pleasant form of wakeup.
Book of Readings© - updated November 2017, effective January 2018 – Job Descriptions – Page 1 of 1 © Tosi and Associates Inc and Licensed Exclusively to Woman Within® International, Ltd Woman Within® Weekend
WEEKEND LEADER JOB DESCRIPTION:
GENERAL FUNCTION: Provides leadership, delivery, quality control and evaluation of Woman Within International Ltd’s Woman Within Weekend
QUALIFICATIONS:
Completion of the WLIT Program; Demonstrates an expanded vision of the bigger picture of the WWW on all levels of PIES including interactions of staff and participants.
Embodies a deep understanding of and enthusiasm for the Mission of WWIL. Excellent written, oral and group presentation skills.
CORE COMPETENCIES: Certified by WWIL
Leadership: Models team focused leadership; accepts and manages responsibility, demonstrates dependability and is accountable; grounded and balanced in the Archetypes; monitors PIES safety of the Container; delegates and collaborates appropriately; uses WW empowerment model; provides constructive feedback; owns decisions; assesses a situation to make optimal and speedy decisions; follows through; handles emergency situations and situations with potential legal ramifications
Integrity: Maintains and promotes confidentiality, is tactful, credible and trustworthy thereby fostering an ethical Container environment; models centered, Woman behaviors: respect, empathy, humility and emotional mastery
Relationship Management: Develops rapport with others and recognize their concerns and feelings; addresses and monitors energy/needs/issues/concerns of staff and participants; collaborates with TL staff to manage site specifications and personnel
Communication: Presents information through the spoken or written word with clarity; utilizes active listening principles and “I” statements
Commitment: Takes responsibility for her actions, moves through obstacles and challenges that may arise; is available and gives hours needed to support the WEL position functions
Decision Making & Problem Solving: Makes sound decisions; takes action in solving challenges and problems while exhibiting judgment and a realistic understanding of issues; uses reason, even when dealing with emotional topics; reviews facts and weighs options; addresses inappropriate staff/participant behavior; uses the Woman Within approach to resolve controversy (Clearing Model); stays objective and fair when dealing with sensitive situations; maintains constructive working relationships at all levels of the WW organization
Flexibility: Remains open-minded; performs a wide variety of tasks and changes focus quickly as demands change; manages transitions effectively; adapts with varying Regional/staff/participant needs
Continuous Learning: Commits to identify own areas of opportunity and sets and monitors personal development
Policies/Processes/Procedures: Acts in accordance with established WWI guidelines; follows WWI Protocols; communicates WWI Mission
Book of Readings© - updated November 2017, effective January 2018 – Job Descriptions – Page 1 of 4 © Tosi and Associates Inc and Licensed Exclusively to Woman Within® International, Ltd Woman Within® Weekend
KEY RESPONSIBILITIES & ESSENTIAL FUNCTIONS:
Oversees the optimum delivery of the Woman Within Weekend by following protocol(s) established by WWI.
● Follows up with Regions to ensure WEL Selection Guiding Principles are utilized ● Collaborates with Regional personnel to oversee WWW preparations including site concerns and FAC/FIT team make up; follows up with Regional personnel post Weekend as appropriate ● Reviews the quality, consistency and continuity of the WWT program and provides recommendations for Program development, Curriculum revisions and Certification Requirements updates ● Provides Practicums as requested by the Region ● Mentors, teaches and gives oral and written feedback and evaluation to FAC/FITs; follows up with Region/WWI as appropriate ● Mentors, teaches and gives oral feedback to TL, ATL, Staff; follows up with Region/WWI as appropriate ● Interviews and recommends Candidates for WLIT. Implements the WLIT Protocol as candidates are approved ● Completes required paperwork, documentation, emails and reports per WWI guidelines ● Attends WEL meetings and participates in Conference Calls as required; responds to emails in timely fashion ● Participates in WEL Peer Review for self and other WEL’s
WEEKEND GUIDELINES:
Twenty-one Days Prior to Weekend Make travel arrangements, where applicable, to get cheapest fares and coordinate with local contact re: local transportation to site.
Two weeks Prior to Weekend Go over staff list & assignment sheet. (If working with WLIT, she should have contacted you.)
Thursday night of Weekend Arrive at site as early as possible to settle in, securing a private space where feasible. Introduce yourself and connect with staff. Meet with the WLIT (if applicable), to begin the mentoring process. Meet with Team Leader to go over Friday staff meeting re: any changes or differences specific to: (a) the local facility; (b) outline; and (c) staff assignments. Address with the Team Leader her role when Weekend Leader leaves the room during Deep Descent. (This may change if a WLIT is working on the weekend.) Meet with the Facilitation team to connect and review assignments, review any site/weekend specific issues. Have a joint leadership meeting with Team Leading Staff and all of Facilitation Team; check in, call to leader, establish team, and set collective intention. Review health rosters, paying special attention to particular safety concerns or suicide issues. Troubleshoot with staff, if necessary. Model taking care of yourself by going to bed between 10 and 11 p.m.
Friday morning of Weekend Be mindful that you are beginning to create and hold the weekend container. Check preparedness of room. Check in with Team Leader for any new information. Begin Staff meeting promptly (see Weekend Leader Responsibilities, & Friday Morning Meeting) Address needs of staff as they arise.
Friday afternoon of Weekend Spend time alone after staff meeting to collect thoughts and rest. Weekend Leader is not involved in set-up Change into pink shirt, bandanna, nametag, no jewelry Book of Readings© - updated November 2017, effective January 2018 – Job Descriptions – Page 2 of 4 © Tosi and Associates Inc and Licensed Exclusively to Woman Within® International, Ltd Woman Within® Weekend Hold group meetings, starting at either 2:30, or as designated.
Friday evening of Weekend Monitor energy of staff. At an appropriate time, Weekend Leader (with a witness) speaks to any Participant with strong health concerns, Weekend Leader welcomes the participants (see WL/ Welcome), speaking to her role as designated leader of the weekend. She honors the Participants’ journey, gives brief history of the WW weekend. Weekend Leader monitors PIES presentation and Team Building; then attends Staff Meeting for check-in and clearing. Supports the staff as they ground and prepare for the entry of the participants. Read Opening Reading from her position outside the Circle. Read Castle Meditation, if all participants are in one room. Keep Questionnaires at all times except when Facilitators are reading them.
Saturday Morning of Weekend Begin Staff Meeting with two-word check-in and any clearings. Present Demystifying Deep Descent, with help of Facilitation Team. Sit in earshot of small group sessions, stepping in if necessary. Lead Drumming and Percussion as needed (or assign to WLIT, or FAC).
Deep Descent Guidelines Sit up front with Facilitation Team. Facilitators present guidelines. Monitor guidelines, so if something is missed you can either remind Facilitators, or present the piece yourself when the FAC presentation is complete. Add anything you feel is necessary at the end. Remind Team Leader and/or WLIT re: her role when you leave the room.
Huddles (Facilitator, Weekend Leader and FITs attend the Huddle.) Let Facilitator be in charge and guide FITS. Provide input from Questionnaire. When asked, OR when team is stuck, OR if huddle is taking too long, give input. Only in rare situations, Huddle may not be necessary or possible.
Debriefing meeting Facilitators run this meeting. Weekend Leader steps in where necessary
Candle Ceremony Remind staff that this is a special time; it is important for us to hold energy until we have completed this day. Call staff to line up, and remind them re: staying grounded in a sacred way.
Saturday Evening activities (Different in every Region.) Weekend Leader (or WLIT or Team Leader) may call Staff to circle up. Thank them. Speak to appropriate playfulness; respecting quiet zones; being mindful of Participants. Evaluation meeting with Facilitators.
Sunday Staff Meeting Discuss Forgiveness / Grief process and set-up.
After Grief Meeting Grief debrief, after Two Word check-in. Prepare for Initiation Ceremony; lead Reclaiming piece for Staff. Joy process prior to lunch if time allows. Facilitation team feedback right after Joy/Drumming eat first then do feedback.
Ritual & Information Meeting Local staff to begin the Informational Meeting (Communicate roster updates, speak to Celebration/Honoring Ceremony, E. Circles, and complete Weekend Evaluations). Weekend Leader to lead ritual portion of the meeting. (Team Leader may do ritual meeting if needed) Weekend Leader to lead 2nd part of Info Meeting re: “when you leave this weekend.
Book of Readings© - updated November 2017, effective January 2018 – Job Descriptions – Page 3 of 4 © Tosi and Associates Inc and Licensed Exclusively to Woman Within® International, Ltd Woman Within® Weekend Final Staff meeting Weekend Leader leads Final Staff Meeting to close the weekend for staff.
POST WEEKEND GUIDELINES ● Weekend Leader will submit WWIL Weekend Evaluation Report electronically to WWIL office, regional president and all WEL within two weeks following the weekend. ● Weekend Leader will take white copies of staff and participant evaluations, as well as white copies of WWW Occurrence Report from the weekend to be submitted to WW International within two weeks following the weekend. Yellow copies to be left with Team Leader to forward to regional president. ● Weekend Leader will keep pink copies of Weekend Leader Feedback for self, give pink copies of Weekend Leader-in-Training Evaluations to WLIT, send white copies of these forms to WW International within two weeks following the weekend, and give yellow copies to Team Leader to forward to regional president. ● Weekend Leader will gather the yellow copies of the Feedback Forms and FIT Feedback for Team Members & Facilitators forms completed by the Facilitation Team and submit to Coordinator of Certification within two weeks following the weekend. Regional office to provide name and address. ● Each region is to provide the Weekend Leader with two PRE-ADDRESSED, STAMPED, PRIORITY MAIL ENVELOPES. One Addressed To: Woman Within International, Ltd. The Other Addressed To: Coordinator of Certification Note: a “flat rate” priority mail envelope with proper postage affixed should be adequate. Exception of course is Canada, UK, France, South Africa and Australia where they cannot purchase US postage – WEL to do so upon return home. ● Weekend Leader to send the following forms in the envelope to WWIL: - white copies of: Staff Evaluations Participant Evaluations Weekend Leader Feedback Weekend Leader – in – Training Evaluation WWIL WWW Occurrence Report ● Weekend Leader to send the following forms in the envelope to the Coordinator of Certification: - yellow copies of: Feedback Forms (completed by Facilitation Team) FIT Feedback for Team Members & Facilitators Note: 1) Immediately following the WWW, the Weekend Leader will notify, via email, the President of region with general details of any “WWW Occurrence Report” en route.
Book of Readings© - updated November 2017, effective January 2018 – Job Descriptions – Page 4 of 4 © Tosi and Associates Inc and Licensed Exclusively to Woman Within® International, Ltd