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PART 4 of 4 PROJECT DETAILS PART 4 of 4 PROJECT DETAILS Project name: ExCel Southern Access Project Contract title: Design and Build Contractor Package Order number: 6904.xxx.002 Date: April 2011 About this document This document provides specific information relating to the call off for the ExCel Pontoon Bridge & Alternative Walking Route. Other documents, including ‘General Information’, which is Part 1 of this ITQ, describe the Contracting Authority, its responsibilities for the Games, and what it expects from Tenderers. Tenderers should first read the document ‘Instructions for Responding’ which is Part 2 of this ITQ. Details of the procurement process and specific guidance on evaluation are included in the document ‘Procurement Process and Evaluation Criteria’ which is Part 3 of this ITQ. Tenderers should read all parts of this ITQ before responding. Created by The Procurement Department of the Olympic Delivery Authority Template Version 1.0 Contents 1 The Framework Contract & Interpretation 4 2 The Project – in brief 4 3 The Works Package – in brief 4 4 Key Requirements 7 5 Summary of Procurement Timetable 8 6 Tenderer Briefings 9 7 Clarifications 9 8 Deadline for Submission of Quotation 9 9 Variant Quotes 9 10 Tender Clarification Meetings 10 11 Evaluation Scoring 10 12 Award of Contract 10 13 Period of Validity 11 14 Contract 11 15 Stakeholders 11 16 Supporting Documentation 13 Document Identifier: Part 4 ESAP v0 1.doc 3 of 13 1 The Framework Contract & Interpretation The Contracting Authority has procured a framework of 4 economic operators to design and/or construct and/or remove the civil engineering and substructure works for a number of venues and other facilities and sites, and to carry out other works, as more particularly described in the Framework Information. In this Part 4 of the ITQ, the terms “Framework Contract” and “Framework Information” shall 1. have the meanings given to them in the Framework Contract for the TVF Civil Engineering Framework Agreement between the Contracting Authority and the Tenderer dated 17 July 2009; or For the purposes of this Part 4 of the ITQ, “Contract” shall have the meaning given to that term in paragraph 4.6. 2 The Project – in brief During the Olympic Games, 1.1m spectators are expected to watch events at ExCeL. During the Paralympics, 400,000 spectators are expected. In public transport terms, ExCeL is served virtually exclusively by the Beckton branch of the Docklands Light Railway (DLR). The Woolwich Arsenal branch of the DLR runs parallel to ExCeL, several hundred metres to the south, on the opposite side of the Royal Docks. If the Woolwich Arsenal branch were to be used by ExCeL spectators, it is proposed that spectators would arrive via West Silvertown (for ExCeL West) and depart via Pontoon Dock (from ExCeL East). This ExCel Southern Access Project is to build a walking route between the ExCel centre and Pontoon Dock DLR station, which will involve putting in place a temporary bridge over the Victoria Dock. 3 The Works Package – in brief The Contracting Authority is seeking to procure the design and construction works required for the ExCel Southern Access Project works (‘the Works’) to between the ExCel centre (‘the Venue’) and Pontoon Dock DLR station as more particularly described in Appendix D (Project Information) to this ITQ (‘the Project’) and illustrated in Fig 1.1. Document Identifier: Part 4 ESAP v0 1.doc 4 of 13 Fig 1.1 – Excel Area and proposed route (shown green) Document Identifier: Part 4 ESAP v0 1.doc 5 of 13 Fig 1.2 Proposed Works Document Identifier: Part 4 ESAP v0 1.doc 6 of 13 4 Key Requirements 4.1 To acquire the additional network resilience on the Woolwich/Arsenal DLR line through the use of Pontoon Dock Station the following will be delivered which includes: 4.1.1 The delivery of an outline design and infrastructure specification for all temporary infrastructure. 4.1.2 The delivery detailed design, supply, installation, maintenance and decommissioning of all temporary infrastructure including (see adjacent site plan): 1. Temporary pedestrian bridge crossing the Royal Victoria Dock from the Eastern End of the Excel Centre to the Silvertown Quays 2. Graded walkway from Silvertown Quays up to the temporary road bridge 3. Temporary road bridge from the Silvertown Quays to the mezzanine level of Pontoon Dock DLR Station Optional Works 1. Temporary footpath from the south side of the Royal Victoria Dock across the Silvertown Quays to the foot of the graded walkway 2. Provide lighting to the new temporary bridge, across Royal Victoria Dock 3. Provide lighting across the North Woolwich Road bridge 4. Provide lighting to the walkway across the Silvertown Quays 5. Removal of the existing DLR balustrade in readiness to receive the temporary bridge. Reinstate to existing standards upon decommissioning of the bridge. 4.1.3 The delivery of all planning related tasks including the planning application, associated licence agreements and road closures for the proposed temporary infrastructure. 4.2 The Contracting Authority intends to award the Contract in July 2011 with access to the Site to be provided in July 2011. 4.3 The Contracting Authority intends that the Contract will comprise the following phases: 4.3.1 Mobilisation and design; 4.3.2 Deliver, supply and erect; 4.3.3 Commission and test; 4.3.4 Undertake planned maintenance; and Document Identifier: Part 4 ESAP v0 1.doc 7 of 13 4.3.5 Removal and reuse. 4.4 The Contracting Authority requires that completion of the Works shall take place by 28 th September 2011 (for the test event elements) and November 2012 for contract completion (including post Games legacy work elements). 4.5 The Contract shall be awarded in accordance with the provisions of the Framework Contract, the PCR, EU Directives and the ODA’s Procurement Policy and Procurement Code. 4.6 The Contract will be the NEC 3 ECC Option A attached to Schedule 2 of the Framework Contract as amended in accordance with the Schedule of Works Package Contract Detail applicable to the ITQ (see Appendix C of this ITQ) and Contract Data Parts 1 and 2. 4.7 Payment under the Contract will be by way of payment against a fixed lump sum, all as set out in the Contract. 4.8 The Tenderer is to complete and return the Pricing Document (the ‘Commercial Questionnaire’) and Contract Data Part 2 (Appendix C of this ITQ) as a part of his Commercial Submission. The Tenderer is also required to provide an activity schedule, in accordance with the requirements of the Contract that aligns with the amounts included in its Pricing Document submission. 5 Summary of Procurement Timetable 5.1 The proposed timetable for this procurement process is set out below. This timetable is for guidance only and the Contracting Authority reserves the right to alter the timetable at any time. Invitations To Quote Published 27 April 2011 Clarifications Deadline 11 May 2011 Date by which the Contracting Authority will respond to all 16 May 2011 clarifications received prior to the Clarifications Deadline Deadline for Submission of Quotation 23 May 2011 Tenderer Clarification meetings w/c 30 May 2011 (optional) Notice of Award of Contract July 2011 Document Identifier: Part 4 ESAP v0 1.doc 8 of 13 Contract Commencement Date July 2011 6 Tenderer Briefings 6.1 The Contracting Authority held a briefing for all tenderers on 4 April 2011. 7 Clarifications 7.1 If Tenderers have any questions or request a clarification concerning any aspect of this ITQ, they are permitted to send questions and/or requests for clarification to the Contracting Authority through the London 2012 eTendering Service as described in detail in Part 2 of this ITQ (Instructions for Responding), until the Clarifications Deadline which is 11 May 2011 has passed. 8 Deadline for Submission of Quotation 8.1 Quotes must be submitted no later than 12h00 BST on 23 May 2011 via the London 2012 eTendering Service. Any submissions received after this deadline will not be considered by the Contracting Authority. 8.2 In addition to the provision of the Technical Submission and the Commercial Submission, the following additional submissions are to be submitted: 8.2.1 Completed Approval In Principle document as set out in technical question H05 and attached in Appendix D; 8.2.2 Activity Schedule using same level of detail as the tendered programme; 8.2.3 Completed Contract Data Part 2. 9 Variant Quotes 9.1 The Contracting Authority will not consider a Variant Tender or Tenders in relation to this Opportunity. Document Identifier: Part 4 ESAP v0 1.doc 9 of 13 10 Tender Clarification Meetings 10.1 The Contracting Authority may hold a series of clarification meetings with all Tenderers after submission of the Quotes. These clarification meetings are expected to be held on w/c 30 May 2011. Further details will be made available prior to this date and details of the questions the Contracting Authority will require the Tenderers to address will be issued to individual Tenderers two days prior to the Interview. 11 Evaluation Scoring 11.1 The evaluation criteria and the weightings for the provision of the Works are as follows: Level 1 % Level 2 – Criteria % R01 Price 55 Commercial Evaluation 60 R02 Activity schedule 2.5 R03 Contract Data Part Two 2.5 H01 Project Programme 5 Technical Evaluation H02 Construction Method Statement 6 H03 Key Personnel and Team Structure 4 H04 Stakeholder Management 4 H05 Bridge 4 40 H06 Royal Victoria Dock Crossing 4 H07 Operation 4 H08 Maintenance 3 H09 Risk Assessment 3 H10 Health & Safety Risks 3 12 Award of Contract 12.1 The Contracting Authority intends to award the Contract in July 2011.
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