COVID-19 Risk Assessment (as at 16 April 2021)

Overall Risk Assessment in the COVID-19 Environment

Hazard Control measures Outcome Remarks / Re-assessment A Safeguarding policy and procedures Ensure policy is updated in line with guidance. The Staff, parents and students Updated not updated and / or staff and pupils updated policy should be circulated to staff and placed on aware that the policy is 03/02/2021 not feeling safe. the School website. available on the School Reviewed Policy updated in line with Coronavirus (COVID-19): website. 16/04/2021 safeguarding in schools, colleges and other providers Ongoing assessment Safeguarding presentation to staff on 03/09/2020. New staff inductions in place B Government advice not being regularly Regular checks on guidance from Government, DfE, LA, SLMT aware of key Updated accessed, assessed, recorded and ISBA, ASCL, AGBIS, BSA and HMC. Relevant information guidance and plans, 17/06/2020 applied. circulated to staff and uploaded to the Governor portal. procedures and policies Reviewed Details of the guidance followed can be found K:\Admin amended accordingly. 16/04/2021 Departments\COVID-19 Guidance. Ongoing assessment C Staff and parents do not know or System includes the measures for prevention (SD, System of controls limits Updated understand the ‘system of controls’ and facemasks, hand washing / sanitising, bubbles), LFD the risk of infection 25/02/2021 how they are applied. testing, and managing positive cases through isolation. Reviewed 16/04/2021 Ongoing assessment D Changes not regularly communicated Email, ParentMail, Firefly, Governor Portal used to Key Stakeholders aware of Updated to staff, their unions, pupils, parents communicate with regular updates to key stakeholders. changes, as required. 16/04/2021 and governors Risk Assessment circulated to Governors for approval on Communication with Reviewed 03/09/2020 and 24/09/2020, and uploaded to the Governor unions not required as we 16/04/2021 portal on 15/09/2020, 24/09/2020, 08/10/2020, are not a unionised school Ongoing assessment 24/10/2020 and 12/02/2021 Governor F&GP committee updated 10/11/2020. Plans for Michaelmas Term sent to parents on 10 July 2020. Letter to parents sent 02/09/2020, 03/09/2020, and

Page 1 of 74 Staff meeting and INSET on Operating in the Covid-19 environment on 02/09/2020 Staff briefings twice weekly Letter to parents on 05/01/2021 explaining the move to remote learning from 11/01/2021 except for Boarders unable to return home, Vulnerable Children and children of Critical Workers. Letter circulated to staff New staff COVID-19 induction completed 06/01/2021 Return to School letter sent to parents and staff 25/02/2021 explaining the measures and procedures in place for full opening from 08/03/2021 Procedures remain in place throughout the Trinity Term. E Changes to assessments, procedures Governors are kept informed by the Principal on a regular Governors are kept up to Updated and other important matters not basis. Additional remote meetings have been arranged. date on important matters 25/02/2021 reviewed by Governors Regular telephone communication, as required and decisions Reviewed Full Governors updated 27/09/2020. 16/04/2021 Latest documentation issued to Governors 29/06/2020, Ongoing assessment 19/08/2020, 4/09/2020, 15/09/2020, 24/09/2020, 08/10/2020, 22/10/2020, 2/12/2020, 05/01/2021 and 12/02/2021 F Insurers and / or brokers not consulted Head of Finance discussed with insurers the plans for Insurers confirm they have Updated with school’s re-opening and / or reopening, in line with guidance received and any been advised and received 25/02/2021 amended plans additional measures required by insurers. the information necessary Reviewed Agreement with insurers regarding the purchase and use of for insurance cover to 16/04/2021 the SAMBA II machine remain in place for the Ongoing assessment Return to School on 08/03/2021 based on UK Government reopening and DfE guidance. G Not appreciating that Secretary of State Statutory powers of the Secretary of State understood. Statutory powers of the Updated has a statutory power to order schools Secretary of State 25/02/2021 to remain open. understood. Reviewed 16/04/2021 Ongoing assessment H Insufficient liaison with local authority Essex Contact Test & Trace consulted. NHS assistance visit Sufficient liaison with Updated and health protection team over testing undertaken 01/03/2021. local authority and health 16/04/2021 and actions. Health Centre Manager in contact with health protection protection team Reviewed teams. 16/04/2021

Page 2 of 74 Health and Safety Officer in contact with emergency Ongoing assessment services as necessary. SMT members in contact with Public Health England, DfE and Essex County Council. Essex Contact Test and Trace are available for school- specific advice and notifications via 0300 303 2698 or [email protected] Liaison with Little Waltham Surgery NHS Deep Cleaning training undertaken on 13 April 2021 I Suspended services and subscriptions Statutory inspection items checked by specialists and Items approved as safe to Updated not re-set or updated due to new needs completed. use 29/06/2020 in time for return to school. Weekly checks conducted. Reviewed 16/04/2021 Ongoing assessment J Access to School not controlled Security on site 24/7. All visitors on site are Updated effectively and visitor (if allowed) Visitors are pre-approved. known and informed of 16/04/2021 details not recorded. Barrier controlled by security. the policies and Reviewed Sign-in system in place. procedures. 16/04/2021 CCTV in place. Ongoing assessment Staff emailed 09/06/2020 to confirm rules and risk assessment controls in place. September INSET training sessions to include COVID-19 related procedures, safeguarding, H&S, well-being etc. Staff reminded of rules and risk assessment controls during INSET on 02/09/2020 Page added to the Reception sign-in so visitors confirm that they have had no symptoms. New staff COVID-19 induction completed 06/01/2021 including safety and security. New starter induction process in place.

K Is there active engagement with NHS Test and Trace system contactable via 119. Procedures in place and Updated Test and Trace and are the procedures Procedures monitored to ensure they are in line with UK understood by all staff. 16/04/2021 understood by all staff. Government guidance on a daily basis. Reviewed 16/04/2021 Ongoing assessment

Page 3 of 74 Flowchart in place for person with symptoms and subsequent actions for isolation, deep clean and closures of part, or all, of site. Staff aware of what to do if they are contacted by Track and Trace (isolate and get a test). Essex Contact Test and Trace are available for school- specific advice, and for reporting positive cases via 0300 303 2698 or [email protected] SAMBA II COVID-19 Test Machine purchased for School use. Lateral Flow Device (LFD) testing centre in place. Staff and students supplied with two LFD tests, each week, to complete at home. Testing centre remains in place with a capacity to undertake 1000 tests per day. The system is administered by NHS Test & Trace. Twice weekly testing in place, in Eaton Theatre, for staff who do not want to test at home.

L Insufficient systems and staff to Sufficient staff and systems are available to complete Sufficient systems and Updated support training, testing and contact training, testing and contact tracing. H&S Officer, Vice staff to support training, 25/02/2021 tracers. Principal (Curriculum, Growth & Innovation), Health testing and contact tracers. Reviewed Centre Manager and Estates Administrator managing the 16/04/2021 rota, supplies and resources. Ongoing assessment M Staff, parents (and pupils) do not LFD available for all staff and students. Should there be a Staff, parents (and pupils) Updated understand and follow NHS Test and positive student case the family is contacted and advised of understand and follow 25/02/2021 Trace procedures. the appropriate actions. Staff advised directly. NHS Test and Trace Reviewed Return to School letter sent to parents and staff 25/02/2021 procedures. 16/04/2021 explaining the measures and procedures in place for full Ongoing assessment opening from 08/03/2021 Student briefings took place on 08/03/2021 N Testing Training modules and 42 staff have completed the LFD training courses and have Testing completed and Updated assessment not completed and been given on-site training. HR keep records of staff recorded 16/04/2021 recorded for specific roles training. Reviewed 16/04/2021 Ongoing assessment

Page 4 of 74 O Training and testing activities H&S Officer and Vice Principal (Curriculum, Growth & Training and testing Updated insufficient to provide reassurance Innovation) have completed the training as well as activities sufficient to 25/02/2021 including feedback and Q&A? attending the DfE webinars on LFD testing. They are able to provide reassurance Reviewed provide reassurance and answer questions. including feedback and 16/04/2021 Q&A Ongoing assessment P DfE advice to keep groups separate (in Bubble in place for students and staff throughout the School Bubbles fully Updated “bubbles”) not being fully implemented 25/02/2021 implemented where appropriate. Reviewed 16/04/2021 Ongoing assessment Q Those working in the Asymptomatic 42 staff have completed the LFD training courses and have Testing completed and Updated Testing Site (ATS) not trained and been given on-site training. HR keep records of staff recorded 18/03/2021 competent to do so? training. Reviewed 16/04/2021 Ongoing assessment R Are those that are self-testing (at home All tests in School administered by trained staff. Staff trained and Updated and in school) trained and competent Instructions for home testing are included in the home-test competent. 16/04/2021 to do so? kits. Instructions provided for Reviewed home testing. 16/04/2021 Ongoing assessment S Is it understood which pupils are Medical Centre staff available to assist with swabbing of Staff assistance available. Updated unlikely to be able to self-swab? those students unwilling, or unable, to do so. 25/02/2021 Reviewed 16/04/2021 Ongoing assessment T Are those unable to self-swab given Medical Centre staff available to assist with swabbing of Staff assistance available. Updated additional support and reasonable those students unwilling, or unable, to do so. 25/02/2021 adjustments? Reviewed 16/04/2021 Ongoing assessment U Each group’s (“Bubble’) health not Essex Contact Test & Trace and UK Government guidance Advice sought for move to Updated properly analysed and risk assessed to used to consider the switch to remote learning. remote learning 25/02/2021 consider switching to remote learning. Reviewed 16/04/2021 Ongoing assessment

Page 5 of 74 V The definitions of “close contact” and Definitions of close contact known, and actions for self- Actions defined for those Updated the trigger for a pupil/staff to self- isolation identified by the Vice Principal (Curriculum, identified as close contacts 25/02/2021 isolate not understood. Growth & Innovation). to trigger self-isolation Reviewed 16/04/2021 Ongoing assessment W Record of names of pupils / staff in All staff have been instructed to keep seating plans so close Seating plans identify Updated their groups / bubbles, locations contacts can be identified. close contacts. 25/02/2021 visited, seating arrangements (via App Reviewed / spreadsheet etc) not updated on a 16/04/2021 regular basis. Ongoing assessment X Social Distancing (SD) and other Social distancing plans, including approach to breaches, Key stakeholders aware of Updated hygiene rules not sufficiently robust, communicated with staff in meetings and briefings, parents the social distancing and 16/04/2021 understood, communicated or applied. in letters/emails and students via assembly hygiene rules Reviewed Facilities space increased to allow social distancing where 16/04/2021 practicable Ongoing assessment Posters around the School site Hygiene stations around site at entrances/exits and in classrooms Staff to check the students’ temperature on arrival in the Prep and Nursery Divisions Recommendation to wear face masks at pick up & drop off and at transition times in the corridors Stagger drop off & pick up times Desks front facing in Prep and Senior Divisions. Pre-Prep rooms can be set up in other configurations, after a suitable risk assessment. Desks spaced out in all classrooms so far as possible. Teachers to wear PPE if they are less than 2m distance from class. Staff reminded of rules and risk assessment controls during INSET on 02/09/2020 Reminder sent to staff and students about wearing masks, use of hygiene stations, social distancing, cleaning classrooms after use and ventilating rooms at the start and end of each lesson New staff COVID-19 induction completed 06/01/2021

Page 6 of 74 Students returning from 19/04/2021 advised that they should wear a mask in corridor and when moving around a classroom. They may remove their masks when seated in their designated seat in a classroom, or when carrying out Sport activities, subject to a suitable RA. Bubbles in place for year groups across the Prep and Senior Divisions. Staff retain the right to ask students to keep their masks on throughout lessons.

Y SD rules for activities (play, games, Staff and students reminded and checked regularly that Social Distancing is Updated drama, and music) not understood or they are complying with hygiene and SD rules. maintained during 08/10/2020 adhered to? (23/07/2020) Specialist dance staff will deliver lessons ensuring SD and activities. Reviewed hygiene rules. 16/04/2021 Individual music lessons can take place in a practice room Ongoing assessment with 2m SD and a screen between teacher and student. Wind instruments and singing is permitted, following a suitable RA, with strict controls including distancing, ventilation, and large rooms / outdoors. Smaller practice rooms can be used for wind instruments and singing, only where the student is facing an open window, the door to the room is open, fans are used for mechanical ventilation, blowing towards the student and the open window. Tutors are to be 2m socially distanced and a screen erected in-between. Classrooms to be well ventilated. Drama sessions will be risk assessed and adhere to SD guidelines. Areas marked out within drama classrooms, and areas well ventilated. Activities that need exertion, shouting and singing to be individually risk assessed and appropriate measures to be put in place. Students are to be kept in separate areas during breaks and outside activities, and kept within their bubbles. They will also be under staff supervision to ensure SD is maintained.

Page 7 of 74 Reminders sent to staff and students about wearing masks, use of hygiene stations and social distancing Z Insufficient consideration of how to Detailed plans in place for maintaining physical separation Distancing maximised and Updated reduce contact and maximise between bubbles. Separate facilities for each bubble in place contact minimised 18/03/2021 distancing between those in School where possible – toilets, handwash stations, bottle refill between students. Reviewed where ever possible and minimise stations, lunch and play areas. 16/04/2021 potential for contamination. Sixth form bubble to be split into Year 12 and Year 13 Ongoing assessment bubbles with effect from 19 November 2020, with newly allocated areas, classrooms and resources. Separate drop off areas and times to limit cross contamination between bubbles. Classrooms set up to maximise distancing including forward facing desks in Prep and Senior Divisions. Pre-Prep rooms can be set up in other configurations, after a suitable risk assessment. Classes kept within year group bubbles. Reminders sent to staff and students about wearing masks, use of hygiene stations and social distancing Return to School letter sent to parents and staff 25/02/2021 explaining the measures and procedures in place for full opening from 08/03/2021 Student briefings took place on 08/03/2021 AA Staff and pupils not being reminded Staff and students reminded and checked regularly that Staff and students are Updated and checked to ensure they are they are complying with hygiene and SD rules. aware of the hygiene and 18/03/2021 complying with hygiene and SD rules. H&S periodic inspections in place. SD rules. Reviewed Staff reminded of rules and risk assessment controls during Measures enforced 16/04/2021 INSET on 02/09/2020 Ongoing assessment Induction completed for new staff Reminders sent to staff and students about wearing masks, use of hygiene stations and social distancing and to clean classrooms after use, and to ventilate rooms before and after lessons. Staff briefing completed twice weekly. Year 12 and Year 13 briefing took place on 18 November 2020 on the new bubble locations and resources. New staff COVID-19 induction completed 06/01/2021

Page 8 of 74 Return to School letter sent to parents and staff 25/02/2021 explaining the measures and procedures in place for full opening from 08/03/2021 Student briefings took place on 08/03/2021 BB Insufficient supplies of hygiene Regular audit of supplies Hygiene supply levels Updated materials and not readily available, Minimum level of hygiene materials identified and updated sufficient for number of 25/02/2021 suitably stored or located daily to reflect number of staff and students on site staff and students. Reviewed Alternative suppliers sought for materials in short supply 16/04/2021 Some materials supplied with LFD tests. Ongoing assessment

CC Unsuitable enhanced cleaning regime, Written schedule of cleaning in place. Suitable and sufficient Updated not regularly re-assessed or revised for Suitable sanitising chemicals used. cleaning regime 16/04/2021 high-risk areas such as toilets, door Adequate staffing levels. Reviewed handles, keypads, switches, hand rails Supervision of cleaning staff. 16/04/2021 and frequently used hard surfaces. Written logs kept and monitored Ongoing assessment Cleaning staff allocated to zones to stop cross- contamination. Cleaning materials provided in classrooms and offices Staff reminded of rules and risk assessment controls during INSET on 02/09/2020 Reminders sent to staff to clean classrooms after use. Further reminder sent to Senior Teachers 26/11/2020 New staff COVID-19 induction completed 06/01/2021 New staff induction process in place. DD No precautions to keep shared teaching Students allocated their own equipment to be kept in Shared items are kept Updated equipment (e.g. musical instruments, School (Prep) hygienic 25/02/2021 pens, pointers, keyboards, remotes) Shared items sanitised after use. Reviewed hygienic. Gloves provided where necessary 16/04/2021 Staff reminded of rules and risk assessment controls during Ongoing assessment INSET on 02/09/2020 Reminders sent to staff and students to sanitise shared equipment after use. EE High risk areas not being regularly Written schedule of cleaning in place. High risk areas regularly Updated monitored (including boarding areas) Frequency of cleaning regularly reviewed. monitored 16/04/2021 for hygiene. Adequate staffing levels. Reviewed Supervision of cleaning staff. 16/04/2021

Page 9 of 74 Written logs kept and monitored Ongoing assessment Cleaning staff allocated to zones to stop cross contamination. Cleaning materials provided in classrooms and offices Swimming Pool is out of use Changing Rooms regular cleaning reintroduced from 08/03/2021 Spray disinfectant and signs in place in shared toilet areas. Staff reminded of high risk areas and risk assessment controls during INSET on 02/09/2020 Return to School letter sent to parents and staff 25/02/2021 explaining the measures and procedures in place for full opening from 08/03/2021 Student briefings took place on 08/03/2021 FF Insufficient contingency plans for Regular review of Risk Assessments Plans for reopening (or Updated changes to school operation such as re- Feedback from key stakeholders closing) in place and 18/03/2021 closing, loss of catering or teachers? Continual review of guidance from professional bodies communicated to key Reviewed Plans evolve based on the latest guidance stakeholders 16/04/2021 Communication plans to key stakeholders Ongoing assessment Contingency plans for Remote Learning in place, including Critical Worker and Vulnerable Children provision on site. Chartwells to provide relief team/staff if New Hall Catering staff have to self-isolate. Outsource catering if required Full return to School from 08/03/2021. Contingency plans remain in place. GG Insufficient contingency plans in case Flow charts in place for a person developing symptoms, Plans in place for self- Updated of medical need for self-isolation of including requirements for self-isolation and testing. isolation of individuals, 19/01/2021 individuals, multiple pupils, staff or Medical staff present on site. multiple pupils, staff or Reviewed local outbreaks? Medical procedures in place for immediate isolation of local outbreaks. 16/04/2021 students and staff, including for multiple outbreaks. Ongoing assessment Medical procedures in place for non-COVID related needs. Separate accommodation available for isolation areas. Procedures are in place for boarders to isolate within their Boarding House.

Page 10 of 74 Staff reminded of contingency plans and risk assessment controls during INSET on 02/09/2020. Following a positive case close contacts will be identified and advised to isolate for 10 days.

HH All hazards identified properly Regular review of Risk Assessment to continue to identify Hazards identified and Updated mitigated and regularly re-assessed? risks controls in place. 26/05/2020 Feedback from key stakeholders and regular review of UK Reviewed Government and other guidance 16/04/2021 Ongoing assessment

Risk Assessment for COVID-19Test and Trace Process

Remarks / Hazard Control Measures Outcome Re-assessment 1 Explanatory T&T letters / emails not Return to site explanation letter sent to staff and parents on Parents, students staff and Updated sent to parents / pupils, staff and 25/02/2021. governors aware of T&T 16/04/2021 governors. Student briefings took place on 08/03/2021 process Reviewed Instructions provided for at-home kits. 16/04/2021 Ongoing assessment 2 No school “COVID-19 Testing Privacy DfE testing privacy statement in place. DfE testing privacy Updated statement”. statement in place. 02/03/2021 Reviewed 16/04/2021 Ongoing assessment 3 “COVID -19 Testing Privacy statement” Statement to be issued with latest RA Statement issued Updated not communicated to staff, parents, 02/03/2021 pupils and governors. Reviewed 16/04/2021 Ongoing assessment

Page 11 of 74 4 Separate school register not kept of those Registers of tests kept on spreadsheets. Register kept of testing Updated tested to inform next test date, ordering Data stored in a secure SharePoint folder, accessible only to 02/03/2021 test kits etc. SMT and the Health Centre. Reviewed 16/04/2021 Ongoing assessment 5 Test data not recorded securely and kept Data stored in a secure SharePoint folder, accessible only to Register kept securely Updated until further guidance is given to delete SMT and the Health Centre. 02/03/2021 the information. Data to be destroyed when DfE guidance confirms the date. Reviewed 16/04/2021 Ongoing assessment 6 'Test kit log' and 'test results Data is stored together in a SharePoint folder. Data secure Updated register/log' documents not kept 02/03/2021 separately for data protection purposes. Reviewed 16/04/2021 Ongoing assessment 7 Repeated or similar issues (e.g. multiple Repeated issues will be logged with the DfE helpline. DfE able to advise on Updated repeat void tests, unclear results, resolving issues 02/03/2021 leaking/damaged tubes etc.) not Reviewed recorded by the school and reported to 16/04/2021 DfE Helpline. Ongoing assessment 8 Those that have had “close contact” with Risk assessment and flowcharts clearly identify the need to Close contacts aware of the Updated someone tested positive for COVID-19 isolate for 10 days. need to isolate 02/03/2021 do not know they must self-isolate. Close contacts to be identified by Vice Principal (Curriculum, Reviewed Growth & Innovation) 16/04/2021 Ongoing assessment 9 Age -appropriate consent statement for Consent forms embedded in the return to School document. Consent forms completed Updated testing (under / over 16) not properly A consent must be in place prior to their return. by those returning 02/03/2021 completed. Reviewed 16/04/2021 Ongoing assessment

Page 12 of 74 10 Test instruction posters, booklets, FAQ Staff trained to instruct the correct procedures for testing Instructions in place for Updated and briefings not readily available and throughout the procedure. T&T. 02/03/2021 apparent. Home-test instruction leaflets supplied within kits. Reviewed 16/04/2021 Ongoing assessment 11 Testing Training modules and Testing Team Leader webinars completed by H&S Officer T&T training completed Updated assessment not completed and recorded and Vice Principal (Curriculum, Growth & Innovation). 02/03/2021 for specific roles. All other Testing Operatives are trained using the NHS Test Reviewed & Trace online training courses. 16/04/2021 Ongoing assessment 12 Tests not supervised or conducted by All on-site tests are completed by a Testing Operative who All on-site tests are Updated trained staff. has had on-site and online trainings monitored by trained staff 02/03/2021 Reviewed 16/04/2021 Ongoing assessment 13 Social distancing advice between testing The testing centre is set out to allow SD. SD in place in test centre Updated staff and those being tested including Testing Team Leaders and Health Centre Manager ensure 02/03/2021 distances between desks, chairs etc. not compliance. Reviewed being observed and supervised. 16/04/2021 Ongoing assessment 14 Staff assisting with taking and Staff trained in the correct use of PPE Correct PPE is worn Updated processing swabs not wearing 02/03/2021 appropriated PPE. Reviewed 16/04/2021 Ongoing assessment 15 Test process not maintaining social The testing centre is set out to allow SD. SD, hygiene and Updated distancing where appropriate, good Good hand hygiene instructed as part of the training. ventilation maintained 02/03/2021 hand and respiratory hygiene or keeping Testing Team Leaders and Health Centre Manager ensure Reviewed occupied spaces well ventilated. compliance. 16/04/2021 Doors open to allow good ventilation Ongoing assessment

Page 13 of 74 16 Staff assisting with taking and Staff trained in the correct use of PPE Correct PPE is worn Updated processing swabs not wearing Testing Team Leaders and Health Centre Manager ensure 02/03/2021 appropriated PPE. compliance. Reviewed 16/04/2021 Ongoing assessment 17 Process of swabbing not following Staff trained in the correct swabbing process. T&T training completed. Updated training and / or updated guidance. Testing Team Leaders and Health Centre Manager ensure Latest updates 02/03/2021 compliance. incorporated. Reviewed Latest updates from the DfE and NHS Test and Trace read 16/04/2021 and understood. Ongoing assessment 18 Tested sample incorrectly handled safely Staff trained in sample handling. Testing samples processed Updated during the process including disposal. PPE worn during processing. safely 02/03/2021 Medical waste procedure in place, including storage and Reviewed collection 16/04/2021 Ongoing assessment 19 Process for informing parents / pupils / ParentMail used to communicate updated procedures. Processes understood by Updated staff not understood and implemented. Return to School letter sent to parents and staff 25/02/2021 parents, students and staff. 02/03/2021 explaining the measures and procedures in place for full Reviewed opening from 08/03/2021 16/04/2021 Student briefings took place on 08/03/2021 Ongoing assessment 20 The process of barcoding, recording and Staff trained in the correct recording procedure. Tests recorded with T&T Updated communicating test results is not Testing Team Leaders and Health Centre Manager ensure correctly 02/03/2021 accurate and supervised compliance. Reviewed 16/04/2021 Ongoing assessment 21 Inadequate supervision / checking to Separate testing station used, spaced apart. Equipment not shared, or Updated ensure equipment handled correctly and Any shared equipment is sanitised after use. sanitised after each use 02/03/2021 not shared. Testing Team Leaders and Health Centre Manager ensure Reviewed compliance. 16/04/2021 Ongoing assessment

Page 14 of 74 22 Process of lost LFD, failed scans or Any lost LFD, failed scans or damaged barcodes to be Tests repeated for spoiled Updated damaged barcodes not understood or recorded, and discarded. The test is then to be repeated. / voided tests. 02/03/2021 properly implemented. Reviewed 16/04/2021 Ongoing assessment 23 Extraction solution with lab test kit Staff trained in the correct handling procedure. Solution handled and Updated (there are no manufacture anticipated All fluids are disposed of as medical waste. disposed of correctly. 02/03/2021 hazards) are inappropriately handled, Testing Team Leaders and Health Centre Manager ensure Reviewed stored and disposed. compliance. 16/04/2021 Ongoing assessment 24 The training does not reflect hazards Hazards identified during the on-site training and measures Staff are aware of hazards Updated identified with testing and these are not put in place to mitigate the risk. and measures put in place 02/03/2021 communicated to testing and cleaning to mitigate the risk. Reviewed staff? 16/04/2021 Ongoing assessment 25 Those tested positive not confirming the Staff and students advised to arrange a PCR test and to Staff and students Updated positive result with a Polymerase Chain confirm the result of this to the School. Anyone who does not complete a PCR test, or 16/04/2021 Reaction (PCR) test and either failing to complete the PCR test will need to isolate for 10 days. isolate for 10 days. Reviewed self-isolate pending the confirmation test Tests completed within the School, by trained staff do not 16/04/2021 or self-isolating unnecessarily after a need a confirmation PCR test. The person should begin Ongoing confirmatory PCR test might have isolating. assessment cleared them as having a false positive. 26 Key layout requirements including staff Layouts were briefed during the Test Team Leaders webinars Layout in accordance with Updated not being fully met. on 04/01/2021. NHS training and advice. 02/03/2021 Completed by H&S Officer and Vice Principal (Curriculum, Reviewed Growth & Innovation). 16/04/2021 Ongoing assessment 27 Insufficient staff available (depending on Staffing rota in place managed by the Estates Administrator. Sufficient staff available Updated throughput: Team Leader, Test All sessions sufficiently staffed. 02/03/2021 Assistant, Processor, Coordinator, Reviewed Registration Assistant, Results Recorder, 16/04/2021 Cleaner)

Page 15 of 74 Ongoing assessment 28 Training time and content inadequate (3 On-line NHS training and assessment completed by all All required training, Updated hrs with introduction video, on-line testing staff. assessment and rehearsal. 02/03/2021 training and assessment plus rehearsal.) On-site training and rehearsals undertaken on site by Testing Reviewed Team Leaders/ 16/04/2021 Ongoing assessment 29 Consent forms are not available and Consent forms completed as part of the return to School All consent forms in place Updated properly completed? documentation 18/03/2021 Reviewed 16/04/2021 Ongoing assessment 30 Test site not kept separate from other Test centre kept separate in Eaton Theatre Test area kept separate. Updated activities (where space allows)? 18/03/2021 Reviewed 16/04/2021 Ongoing assessment 31 Test site flooring is not non-porous. Test site flooring is not non-porous. Cleaning schedule in Spills and cleanliness Updated place managed. 02/03/2021 Reviewed 16/04/2021 Ongoing assessment 32 Test site is not well lit with a good Door to be left open to assist airflow. Good lighting in place. Airflow and lighting are Updated airflow sufficient 02/03/2021 Reviewed 16/04/2021 Ongoing assessment 33 Test site Registration, Swabbing, One way system in place in Eaton Theatre, including One-way system in place. Updated Recording and Processing Desks and registration and swabbing. Exit via separate door to Jubilee 18/03/2021 waiting areas not on a one-way system. corridor, and out into the Cloisters

Page 16 of 74 Reviewed 16/04/2021 Ongoing assessment 34 Test chair in swabbing bay not a All swabbing set up with 2 metre distances between 2 metre SD in place for Updated minimum of 2m apart. swabbing staff and chairs swabbing. 02/03/2021 Reviewed 16/04/2021 Ongoing assessment 35 Each swabbing desk and associated Swabbing desks close to processing desks. Recording desk in Suitable distance to Updated processing desk not more than 1m away the Healthcentre, away from the Test Centre processing desks. 02/03/2021 and Recording desk not located close by. Recording desk not in the Reviewed Healthcentre. 16/04/2021 Ongoing assessment 36 No clear division and demarcation Separate staff in place at each area. Separate areas defined for Updated between swabbing and processing area. Areas briefed to staff. swabbing and processing. 02/03/2021 Reviewed 16/04/2021 Ongoing assessment 37 Non -authorised people and test subjects Processing areas set back from swabbing areas, in a no-go Non-authorised people Updated able to enter the processing area area. Signage in place. kept out of processing area. 02/03/2021 Reviewed 16/04/2021 Ongoing assessment 38 Inadequate evidence of quality All procedures overseen by Testing Team Leaders who Quality assurance, Updated assurance, guidance and supervision. ensure quality, guidance and supervision. guidance and supervision 02/03/2021 in place. Reviewed 16/04/2021 Ongoing assessment

Page 17 of 74 39 Processing bays not properly cleaned, Clinical waste bins at all registration, testing and processing Updated and waste (including clinical waste) is stations. Staff aware to dispose of medical waste in medical 02/03/2021 not properly disposed. bins. Reviewed Cleaning with sanitising solution between each person 16/04/2021 tested. Ongoing assessment 40 Disorderly entry, processing, social Senior staff manage the entry and exit point to the Test Orderly behaviour Updated distancing and exit movement. Centre during student testing to ensure orderly behaviour, throughout the process, 18/03/2021 SD, and PPE. including SD and wearing Reviewed of PPE. 16/04/2021 Ongoing assessment 41 Manual handling of testing kits, pallets, Manual handling principles trained and understood by Trained and competent Updated boxes, packages and waste not Estates staff. These staff only are to move large boxes and staff to manage heavy 02/03/2021 considered in terms of bulk, weight and packages. boxes and packages. Reviewed access. 16/04/2021 Ongoing assessment 42 Testing kits not stored at 2 - 30°C and Testing kits stored and administered as the usual room Storage and administration Updated tests not given in the appropriate temperature (20C to 24C) of kits at the correct 02/03/2021 ambient temperature of 15 - 30°C. temperature. Reviewed 16/04/2021 Ongoing assessment 43 Inadequate provision of a quiet space to Senior staff on hand to ensure SD and PPE being worn. Other Quiet area available for Updated talk with the pupil mindful of the need spaces close by to discuss wellbeing and mental health discussion. 02/03/2021 for social distancing / PPE / wellbeing. issues. Outdoor area available in the Cloisters. Reviewed 16/04/2021 Ongoing assessment 44 LFD kits not supplied and distributed in Levels monitored and additional kits ordered as necessary Kits available and Updated time or safely. via the DfE and NHS ordering website. delivered in a timely 02/03/2021 Arrangements in place to distribute kits to different test areas manner. Reviewed and all staff and students. 16/04/2021 Ongoing assessment

Page 18 of 74 45 Test kit not stored at room temperature Test kit stored in Jubilee hall which is kept at room Test kits stored at the Updated (20C – 300C) or in a cool dry place. temperature (20C to 24C) correct temperature. 02/03/2021 Reviewed 16/04/2021 Ongoing assessment 46 LFD Testing kits not properly managed In-house results recorded on secure spreadsheet. Use of test kits recorded. Updated and tracked Distribution of home-test kits recorded on secure 02/03/2021 spreadsheet. Reviewed 16/04/2021 Ongoing assessment 47 Test kit not kept away from children Test centre kits are away from children in separate areas. Test kit kept away from Updated until needed. children 02/03/2021 Reviewed 16/04/2021 Ongoing assessment 48 Self -testing not conducted in accordance In-house testing managed by trained staff. Self-testing carried out Updated with guidelines and supervised where Instruction booklet included with home kits. correctly. 02/03/2021 required. Reviewed 16/04/2021 Ongoing assessment 49 Positive results not reported. In-house testing managed by trained staff. Results reported to NHS Updated Instruction booklet included with home kits on logging test T&T and the School 02/03/2021 results. Reviewed Staff and parents instructed to report all positives ASAP. 16/04/2021 Ongoing assessment 50 All results not reported, collated and On-site testing is recorded on a secure spreadsheet and Results recorded and Updated recorded by the individual and the results uploaded to NHS T&T uploaded. 02/03/2021 school. Home testing uploaded to NHS T&T only. Positive cases Reviewed must be reported to the School. 16/04/2021 Ongoing assessment

Page 19 of 74 51 Incidents not reported to school or Parents and staff should report all positive cases to the Cases identified and cluster Updated reported to DfE / DHSC (to help School. cases escalated. 02/03/2021 identify emerging issues). Clusters of cases identified and discussed with Essex Test & Reviewed Trace and the DfE. 16/04/2021 Ongoing assessment 52 Incident protocols and feedback loop not Flowcharts and Critical Incident Policy in place for managing Protocols / Reviews Updated understood and / or implemented. incidents, including COVID-19 outbreaks. understood. 02/03/2021 Feedback loops and reviews included in procedures. Reviewed 16/04/2021 Ongoing assessment 53 Where appropriate test and report on All testing on site of under 12s under the supervision of a Under 12s tested in the Updated children under 12 not tested by trained tester, including Healthcentre staff and Heads of presence of trained staff, or 02/03/2021 confident adult. Boarding. a parent / guardian. Reviewed Home testing advised to be completed under the supervision 16/04/2021 of an adult Ongoing assessment 54 Are those unable to self-swab given Assistance may be given by the Healthcentre staff, Head of Assistance given to those Updated additional support and reasonable Boarding or parent. Additional PPE should be worn – apron, unable to self-swab 02/03/2021 adjustments? mask, visor, & long gloves. Reviewed 16/04/2021 Ongoing assessment 55 Are there measures in place to reduce SLMT and Head of Year staff, and other trained counsellors Measure in place for Updated anxiety over testing and coping with a in place to assist with anxiety and dealing with a positive anxiety and coping. 02/03/2021 positive result? result. Reviewed 16/04/2021 Ongoing assessment 56 Clinical incident which has potential to This website is to be used for reporting side effects or adverse Adverse reactions recorded Updated harm not reported to reactions medicines, vaccines or medical devices. and reported. 02/03/2021 https://coronavirusyellowcard.mhra.go Parents advised to report any adverse reactions to testing to Reviewed v.uk and school. the School. 16/04/2021 Ongoing assessment

Page 20 of 74 57 Clinical incident which has led to harm Home test guidance notes detail the need to call 111 or 999 in Immediate medical care Updated and requires immediate medical care not a medical emergency (page 3) requested for clinical 02/03/2021 reported to 111 or 999 and then to Letter to parents to contain details of when and how to incidents, and School made Reviewed school. contact the School. aware. 16/04/2021 Ongoing assessment 58 Non -clinical incidents occurring at home Home test guidance notes detail the need to call 119 for void Additional kits supplied to Updated (something damaged, or missing or tests or missing items (page 17) home. 02/03/2021 difficult to use in the kit, unable to log Reviewed result etc) not reported to 119. 16/04/2021 Ongoing assessment 59 Do not eat or drink for at least 30 Home test guidance notes detail the need to not eat 30 Tests not spoiled by food Updated minutes before doing the test to reduce minutes before the test (pages 4 & 6) or drink. 02/03/2021 the risk of spoiling the test. Reviewed 16/04/2021 Ongoing assessment 60 Video on how to take the swab test: Home test guidance notes detail the website (page 6) Parents and students Updated www.gov.uk/covid19-self-test-help not aware of self-test help 02/03/2021 referred to before testing. website Reviewed 16/04/2021 Ongoing assessment 61 Surface and hands not cleaned before Home test guidance notes detail the need to clean hands Parents and students Updated test or after test (if more than one test). (pages 6 & 9) aware that hands have to 02/03/2021 be washed thoroughly Reviewed 16/04/2021 Ongoing assessment 62 Test kit not checked for damage or Home test guidance notes detail the need to check the test Parents and students aware Updated expiry date. kits (page 7) they need to check the test 02/03/2021 kits Reviewed 16/04/2021

Page 21 of 74 Ongoing assessment 63 Testing process not followed correctly Home test guidance notes detail the need to use the correct Parents and students aware Updated for self / child including rubbing fabric swab procedure (pages 10 & 11) of and undertake the 02/03/2021 tip of swab 4 x over both tonsils (or correct procedure Reviewed where they would have been) and then 16/04/2021 10 complete circles of one nostril. Ongoing assessment 64 Processing of the swab not completed in- Home test guidance notes detail the need to use the correct Parents and students aware Updated line with guidance including processing procedure (pages 12 & 13) of and undertake the 02/03/2021 transferring the sample into the liquid correct procedure Reviewed and the liquid then on to the well on the 16/04/2021 test strip. Ongoing assessment 65 Not waiting 30 minutes, recording the Home test guidance notes detail the need to use the correct Parents and students aware Updated result correctly with NHS and then processing procedure (pages 12 & 13) of and undertake the 02/03/2021 taking the appropriate action if positive. correct procedure Reviewed 16/04/2021 Ongoing assessment 66 Soft, fabric tip of swab and fabric strip Home test guidance notes detail the importance of not Parents and students aware Updated touches hands. touching the swab on other surfaces, or the result will be of and undertake the 02/03/2021 void (pages 9 & 10) correct procedure Reviewed 16/04/2021 Ongoing assessment 67 Fabric tip of swab touches tongue, teeth, Home test guidance notes detail the importance of not Parents and students aware Updated cheeks, gums, or any other surfaces. touching the swab on other surfaces, or the result will be of and undertake the 02/03/2021 void (pages 9 & 10) correct procedure Reviewed 16/04/2021 Ongoing assessment 68 Test kit not properly disposed of in Home test guidance notes detail the need to use the waste Parents and students aware Updated waste bag provided and placed in bag provided and dispose of as household waste (page 17) of and undertake the 02/03/2021 general household waste. correct procedure

Page 22 of 74 Reviewed 16/04/2021 Ongoing assessment 69 Test on children under 12 continued Test to be ceased if it causes pain. If a part-sample has been Tests to cease if they cause Updated despite child feeling pain. taken this can then be processed as usual. pain. 02/03/2021 Reviewed 16/04/2021 Ongoing assessment 70 Test kit and each item in the test kit used Home test guidance notes detail the need to use the waste Parents and students aware Updated more than once. bag provided after each test and dispose of as household of and undertake the 02/03/2021 (Do not re-use items. Each person’s waste (page 17) correct procedure Reviewed result must be reported). 16/04/2021 Ongoing assessment 71 Problems with hands or vision. (May Testing centre to be maintained with the School. Anyone who People assisted with Updated need someone to assist with the has difficulty testing can have the test carried out in the Test testing 02/03/2021 swabbing and testing process). Centre or Healthcentre Reviewed 16/04/2021 Ongoing assessment 72 No alternative measure if nose piercing Other nostril used or piercing removed. Able to swab nostril Updated (swab the other nostril or if both nostrils 02/03/2021 pierced remove one piercing before Reviewed swabbing.) 16/04/2021 Ongoing assessment 73 Nosebleed within the last 24 hours Other nostril used or tested after 24 hours Able to complete test Updated (swab other nostril or wait 24 hours). 02/03/2021 Reviewed 16/04/2021 Ongoing assessment

Page 23 of 74 74 Unable to take a throat swab. (then swab Both nostrils to be swabbed Able to complete test Updated both nostrils) 02/03/2021 Reviewed 16/04/2021 Ongoing assessment

Pupils, Parent and Staff Risk Assessment in the COVID-19 Environment

Remarks / Hazard Control Measures Outcome Re-assessment 1 Communication channels not working Regular communication via ParentMail, Email, Social Media Communication channels Updated and not being reviewed. (Email, text, and Firefly. are reaching key 18/03/2021 Facebook etc.). Feedback from key stakeholders sought, reviewed and plans stakeholders Reviewed adapted accordingly 16/04/2021 Initial Risk assessment approved by Governors by 28 May Ongoing 2020. assessment Risk Assessment uploaded to School website after each revision Risk Assessment updated fortnightly Risk Assessment circulated to Governors for approval on 03/09/2020 and 24/09/2020, and uploaded to the Governor portal on 15/09/2020, 24/09/2020,08/10/2020, 24/10/2020 6/11/2020, 03/12/2020, 05/01/2021, 12/02/2021 Letter to parents sent 02/09/2020 and 03/09/2020 Staff updated on current procedures and risk assessment during staff meeting and INSET on Operating in the Covid- 19 environment on 02/09/2020 Staff briefings twice weekly. Email updates to all staff. Following positive cases all parents are informed of the Year Group, and what actions are being taken.

Page 24 of 74 As of 11/01/2021 all students will move to remote learning, following UK Government guidance. A provision will be made on site for Boarders unable to return home and those defined as Vulnerable Children or children of Critical Workers. An email has been sent to all parents and staff on 05/01/2021 From 08/03/2021 all students returned to site. Return to School letter sent to parents and staff 25/02/2021 explaining the measures and procedures in place for full opening from 08/03/2021 Student briefings took place on 08/03/2021

2 Lack of a robust feedback and reply Feedback from key stakeholders sought, reviewed and plans Two-way communication Updated system to ensure best practice and two- adapted accordingly is provided. 08/10/2020 way communications for pupils, parents, Q&A session during the Operating in the Covid-19 Reviewed staff and governors environment INSET session. Further Q&As circulated via 16/04/2021 email Ongoing Regular communication with students, parents, staff and assessment Governors 3 No Governor and/or SLMT member for Critical Incident Policy in place. Contact details within the Nominated team in place. Updated School/department responsible for Critical Incident Policy. Contact details available in 25/02/2021 COVID-19 matters. Governor/SLMT BCT identified. Regular communication with identified the policy Reviewed members’ contact details not known and group. 16/04/2021 not on call. Regular feedback to the wider SLMT. Ongoing H&S Governor known assessment Update given to Governors 28 May 2020, 2 June 2020, 16 June 2020, 29 June 2020, 19 August 2020, 24 September 2020 and 27 September 2020, 2 December 2020, 5 January 2021, and 12 February 2021 Risk Assessments uploaded to Governor portal after each revision Staff updated on current procedures and risk assessment during staff meeting and INSET on Operating in the Covid- 19 environment on 02/09/2020 Remote Learning contingency plans put in action from 11/01/2021

Page 25 of 74 Return to School letter sent to parents and staff 25/02/2021 explaining the measures and procedures in place for full opening from 08/03/2021 Student briefings took place on 08/03/2021

4 No School representative identified to Health Centre Manager in contact with health protection School staff members Updated liaise with local authorities and local teams. identified to liaise with 05/01/2021 health protection team. (23/07/2020) Health and Safety Officer in contact with emergency services local authorities and the Reviewed as necessary. health protection team. 16/04/2021 SMT members in contact with Public Health England, DfE Ongoing and Essex County Council. assessment Essex Contact Test and Trace are available for school-specific advice and notifications via 0300 303 2698 or [email protected] Liaison with Little Waltham Surgery and insurers regarding the SAMBA II Machine purchased for School use. NHS training undertaken by the LFD testing team

5 Local authorities and health protection UK Government and PHE guidance checked on a daily basis. Local authorities and Updated teams not engaged prior to re-opening Essex County Council and Department for Education health protection team 19/01/2021 (and the benefit of their services in case consulted on a regular basis prior to re-opening. consulted prior to Reviewed of infection). DfE, LA, ISBA, ASCL, AGBIS, BSA, HMC and HSE guidance reopening. National 16/04/2021 received via email as it is released. guidance also reviewed. Ongoing Essex Contact Test and Trace contacted following a positive assessment case of a student or member of staff. Local authority contacted following agreed action plan with Essex Test & Trace NHS training undertaken by the LFD testing team Results uploaded to NHS Test & Trace

6 No plan to inform local health protection Flow-chart in place which identifies to contact Essex Test & Plans to contact local Updated team if two or more confirmed cases Trace in these instances: health protection team and 25/02/2021 within 14 days or there is an overall rise Essex Contact Test and Reviewed in sickness absence. Essex Contact Test and Trace: Trace in place. 16/04/2021 Phone: 0300 303 2698 Ongoing Email: [email protected] assessment

Page 26 of 74 NHS LFD testing reported Off-site close contacts are identified by the School and told to during the testing isolate for 10 days. procedure Following a positive case close contacts will be identified and advised to isolate for 10 days.

Once an action plan is agreed the details may need to be forwarded on to the Local Authority via: [email protected]. Essex Contact Test & Trace will confirm this.

Essex Test and Trace will forward details to PHE: PHE East of England Health Protection Team, Second Floor Goodman House, Station approach Harlow, Essex, CM20 2ET Website: [email protected]; Email: [email protected] Phone: 0300 303 8537 option 1 Out of hours for health professionals only: phone 01603 481 221

7 No system to communicate with parents Email, ParentMail, Firefly and telephone used to Contact maintained with Updated and staff that have not returned to communicate with any students not returning to School. parents and staff. 03/09/2020 school for fear of infection. Reviewed 16/04/2021 Ongoing assessment 8 Lack of mechanism for parents of pupils Parents informed, via ParentMail, of the measures in place, Parents highlight Updated with significant risk factors to discuss and who to contact to discuss concerns for those students significant risk factors, and 16/04/2021 concerns and provide reassurance of the with significant risk factors. Further measures may be measures are in place to Reviewed measures put in place to reduce the risk implemented based on the content of these discussions, and minimise the risk. 16/04/2021 in school. Health Care Plans put in place. Ongoing Head of Year and Tutors to reassure parents and students. assessment

Page 27 of 74 Remote provision available for those who are extremely clinically vulnerable, and have been advised to remain at home by a health professional. 9 No staff, pupil and/or parent health Staff completed a health declaration in June. System in place for Updated declaration implemented. Staff, students and parents are required to inform the School notifying the School 08/10/2020 promptly of any need to stay away from the site, if they or a Reviewed member of their family/bubble have any symptoms, or any 16/04/2021 confirmed cases Ongoing Visitor declaration included on reception sign-in system assessment 10 Lack of knowledge of where pupils/staff School to ask staff and parents to inform the School if the School aware of where the Updated have travelled from (other than home staff member/student is travelling outside the common student and staff are 16/04/2021 and School). (via app or written diary?) travel area. travelling from. Reviewed 10-day quarantine requirement by UK Government for 16/04/2021 students returning from outside the common travel area, Ongoing including the requirement to complete two COVID-19 tests, assessment booked in advance. 11 Staff and pupils not self-isolating or Parents and students briefed on quarantine procedure. Quarantine observed by Updated quarantining after visiting non- Staff, parents and student told to quarantine at home / boarders, other students 05/01/2021 government agreed countries. guardian’s residence as per UK Government guidelines. and staff. Reviewed 16/04/2021 Ongoing assessment 12 Lack of robust rules for hygiene Staff and students reminded and checked regularly that they Staff and students are Updated standards for staff and pupils – and are complying with hygiene and SD rules. aware and adhere to the 25/02/2021 failure to adequately enforce standards. Signage around the site. hygiene and SD rules. Reviewed H&S periodic inspections in place. 16/04/2021 September INSET training sessions included operating in the Ongoing COVID environment, safeguarding and H&S. assessment New staff COVID-19 induction completed 06/01/2021 Reminder sent to staff and students about wearing masks, use of hygiene stations and social distancing and to clean classrooms after use and to ventilate rooms. Induction in place for new staff. Return to School letter sent to parents and staff 25/02/2021 explaining the measures and procedures in place for full opening from 08/03/2021

Page 28 of 74 Student briefings took place on 08/03/2021 13 Staff not trained or regularly updated in Staff and students reminded and checked regularly that they Staff and students are Updated COVID-19 symptoms, SD and how these are aware of the Covid-19 symptoms and SD rules through aware of the symptoms as 25/02/2021 rules apply to teaching? meetings, briefings, emails and lessons. well as SD rules. Reviewed Signage around the site. 16/04/2021 September INSET training sessions included operating in the Ongoing COVID environment, safeguarding and H&S assessment Staff briefings twice weekly Induction in place for new staff Return to School letter sent to staff 25/02/2021 explaining the measures and procedures in place for full opening from 08/03/2021 Full Risk Assessment and summary of major changes issued to staff after each revision

14 At drop -off and pick-up parents not Parents asked to stay in their cars where possible. Parents to SD maintained at drop-off Updated complying with SD policy outside gates wear masks if they leave their vehicle. and pick-up 24/09/2020 and entrances. (17/5/2020) Prep students escorted to playground by staff. Reviewed Car Park attendants to manage car parking. 16/04/2021 Staff to challenge any non-compliance. Ongoing assessment 15 Transit spaces (corridors), social zones Corridors: Students and staff to stay in their allocated bubble Transit and social zones set Updated (car parks, common rooms, zone at all times, except when undertaking specialist classes out in accordance with 25/02/2021 playgrounds) do not support SD. Walk e.g. music, drama, dance art, and science. social distance rules Reviewed on the left protocol? (23/07/2020) For staff and students in Yr 7 and above, Face masks or visors 16/04/2021 must be worn in corridors/space where cross over is possible Ongoing outside of the “bubble”. assessment Signage in place Car Parking: Zones in place where possible. These have been communicated to staff and parents. Signage in place. Attendant in place. Play and lunch areas will be zoned and allocated to bubbles. Additional areas used as lunch and recreation zones prioritising outside space. Letters sent to parents to explain protocols 02/09/2020 and 03/09/2020.

Page 29 of 74 Sixth Form students told to wear masks when inside the Thomas More Centre As of 19/11/2020 Year 12 and Year 13 to became separate bubbles with separate area of the TMC, separate toilets, and recreational areas. ‘Walk on the left’ signage in place in corridors. Updated lunch zones communicated to students and implemented for Lent Term. Return to School letter sent to parents and staff 25/02/2021 explaining the measures and procedures in place for full opening from 08/03/2021 Student briefings took place on 08/03/2021

16 Learning and recreational spaces not de- Learning space set up in accordance with Government Learning and recreational Updated conflicted or configured to SD rules for guidance. spaces configured to SD 18/03/2021 different groups or bubbles. Outdoor classroom space set up in accordance with rules. Reviewed guidance. 16/04/2021 Sport will be conducted outside where possible. Ongoing Any indoor sport to follow UK Government guidance for SD assessment following a risk assessment. No sharing of equipment where possible. If necessary, will be limited to within the bubble and with regular disinfecting. Any learning equipment used will be of suitable material to be sanitised after use. Recreation areas will be zoned and allocated to bubbles. This will be communicated to students. There will be limited sharing of play equipment, within the bubble and with regular disinfecting. Additional areas used as play zones. Playground equipment removed or limited. Subject specific resources, such as in Art, will be dedicated to individual students and will not be shared. Where students must access subject specific resources or facilities, SD guidelines will be followed and a specific risk assessment will be conducted. Reminder sent to staff and students to social distance.

Page 30 of 74 As of 19/11/2020 Year 12 and Year 13 became separate bubbles with separate tutor areas, areas in the TMC, toilets and recreational areas. Induction in place for new staff Return to School letter sent to parents and staff 25/02/2021 explaining the measures and procedures in place for full opening from 08/03/2021 Student briefings took place on 08/03/2021

17 Little consideration of different age Students are allocated a “bubble” within their Year Group. Timetable, length of day Updated groups in timetabling, length of the Curriculum provision is offered as normal. and exposure suitable for 24/09/2020 school day and exposure to other age age group Reviewed groups. 16/04/2021 Ongoing assessment 18 Insufficient consideration and Parents can drop off from 8.00am. Collection is staggered in Alternative transport Updated alternatives to using public transport the Pre-Prep and Prep Divisions. options provided. 19/01/2021 including staggering school start and Breakfast and supper club available. Reviewed finish times. Co-curricular provision in place to effectively stagger the end 16/04/2021 of the School day. Ongoing Additional cycle racks provided and bikes available to assessment borrow to encourage green travel. Additional private bus/mini bus routes in operation. 19 No system in place to deal with Students staying with current class teacher or Head of Systems in place to deal Updated bereavements, trauma, anxiety, stress, Division who are aware of student needs and emotional with bereavements, 03/09/2020 behavioural and sleep issues. welfare. trauma, anxiety, Reviewed Counsellor available to students if required behavioural issues. 16/04/2021 Chaplaincy staff available to speak with staff, students and Ongoing parents, if required assessment Staff aware of counselling helpline contact details Existing Behaviour Policy and the Code of Conduct will apply Bereavement policy created Staff to be vigilant of behaviour issues. Behaviour expectations shared with students at the Year 7 & 12 Induction Days and during the first days of term

Page 31 of 74

Pupil and Staff - Safety Risk Assessment in the COVID-19 Environment

Remarks / Hazard Control Measures Outcome Re-assessment 1 Lack of review, update or sharing of Policies and procedures are reviewed and updated regularly. Policies and procedures are Updated safeguarding, code of practice, and staff Safeguarding policies have been updated in accordance with reviewed and updated 18/03/2021 handbook policies. Government guidance for reopening regularly. Reviewed Coronavirus H&S policy in place. 16/04/2021 Dynamic Risk Assessment regularly reviewed and updated. Ongoing Staff aware of amends via email, briefings or meetings assessment Parents aware of key changes via newsletter. Access to updated policies on website and Firefly. September INSET training sessions included Operating in the COVID-19 environment, safeguarding and H&S Reminder sent to staff and students about wearing masks, use of hygiene stations and social distancing and to clean classrooms after use and to ventilate rooms. Staff briefings twice weekly. Induction in place for new staff Return to School letter sent to parents and staff 25/02/2021 explaining the measures and procedures in place for full opening from 08/03/2021 Student briefings took place on 08/03/2021 2 INSET does not reflect required training September INSET training sessions included Operating in Staff trained on all aspect of Updated for COVID-19 related procedures, the COVID-19 environment, safeguarding and H&S COVID-19 related 18/03/2021 safeguarding, H&S, well-being etc. Staff briefings twice weekly with H&S updates procedures, safeguarding, Reviewed New staff COVID-19 induction completed 06/01/2021 H&S, well-being etc. 16/04/2021 Return to School letter sent to parents and staff 25/02/2021 Ongoing explaining the measures and procedures in place for full assessment opening from 08/03/2021 Student briefings took place on 08/03/2021 3 DSL and DDSL not easily contacted and All members of staff provided INSET training on At least one DSL is Updated their contact information not known to Safeguarding and using MyConcern available at all times. 03/09/2020 all.

Page 32 of 74 DSLs contact details are available in the Safeguarding Policy Reviewed for staff and parents. The policy is available on the School 16/04/2021 website. Ongoing DSL (Boarding) lives on site. assessment The Lead DSL and the DSLs for the Divisions involved in phased return will be accessible in School. Signage around the site to identify DSLs. 4 No COVID-19 specific policy that A Covid-19 Policy is in place and updated regularly. Regular updates Updated includes medical responses, SD, Attached is a flow chart of actions to be taken for someone 24/09/2020 teaching, socialising, feeding, hydration, who has symptoms. Reviewed well-being etc. Flow chart checked against LA equivalent chart 16/04/2021 Ongoing assessment 5 Revised fire drills, registers, routes and Amendments made to fire and lockdown procedures. Staff aware of new Updated assembly points not rehearsed. Arrangements made for fire routes and assembly points in procedures 25/02/2021 accordance with SD guidance. Rehearsals with students Reviewed Fire evacuation locations briefed as part of INSET training on undertaken 16/04/2021 02/09/2020. Ongoing Walk through fire drills took place with all students on their assessment first day of return. Boarding fire evacuation drills completed. Fire evacuation drills / walkthroughs to take place at least once a term.

6 Contact between pupils and staff is not Physical separation is managed by keeping separate bubbles Contact between pupils Updated sufficiently managed or reduced. in designated classrooms, with movement routes defined to and staff managed and 25/02/2021 minimise cross contamination. reduced so far as is Reviewed Separate facilities for each bubble in place where possible – reasonably practicable. 16/04/2021 toilets, handwash stations, bottle refill stations, lunch and Ongoing recreation areas. assessment Classrooms arranged to maximise SD Staff to maintain 2m distance from students where possible, or, if not possible, to wear PPE. Staff break areas to be set up to allow 2 metre separation between bubbles.

Page 33 of 74 Reminder sent to staff and students about wearing masks and social distancing Students instructed on where and when they should wear a mask during the return to School briefing on 08/03/2021

7 Staff moving between classes and year Physical separation is managed by keeping separate bubbles Staff maintain SD from Updated groups not maintaining distance from in designated suite of classrooms, with movement routes students and staff 18/03/2021 pupils and other staff (ideally 2m defined to minimise cross contamination. Reviewed between adults). Staff observing SD when moving around the site. 16/04/2021 Staff to maintain 2m distance from students where possible, Ongoing or, if not possible, to wear PPE. assessment Staff break areas to be set up to allow SD. “Keep to the left” signs in place in corridors Reminders sent to staff and students about wearing masks and social distancing. Return to School letter sent to parents and staff 25/02/2021 explaining the measures and procedures in place for full opening from 08/03/2021 Student briefings took place on 08/03/202 8 Supply, peripatetic and/or other Hand washing and sanitising procedures to be followed. Staff maintain SD from Updated temporary staff moving between schools Staff observing SD when moving around the site. students and staff 18/03/2021 not minimising contact or maintaining as Staff to maintain 2m distance from students where possible, Reviewed much distance as possible from other or, if not possible, to wear PPE. 16/04/2021 staff. Staff break areas to be set up to allow SD Ongoing Smaller practice rooms can be used for wind instruments assessment and singing, only where the student is facing an open window, the door to the room is open, fans are used for mechanical ventilation, blowing towards the student and the open window. Tutors are to be 2m socially distanced and a screen erected in-between. Return to School letter sent to parents and staff 25/02/2021 explaining the measures and procedures in place for full opening from 08/03/2021 Student briefings took place on 08/03/2021

Page 34 of 74 9 Roles conducive to home working and All roles to be reviewed by their line managers to identify Risk of infection reduced Updated therefore helping to reduce infection where home working is practicable, on a full-time or part- by staff working from 25/02/2021 (e.g. some administrative roles) not time basis. home. Reviewed identified. Staff who have received a letter from the NHS confirming 16/04/2021 they are clinically extremely vulnerable are to work from Ongoing home where possible, or if they continue work, to have an assessment individual risk assessment completed to further enhance controls. 10 The “ideal” of adults maintaining 2m Staff observing SD and wearing face masks/coverings when Staff maintain SD from Updated distance from each other, and from moving around the site. students and staff 18/03/2021 pupils not realised. Staff to maintain 2m distance from students where possible, Reviewed or, if not possible, to wear PPE. 16/04/2021 Staff break areas to be set up to allow SD. Ongoing Return to School letter sent to parents and staff 25/02/2021 assessment explaining the measures and procedures in place for full opening from 08/03/2021 Student briefings took place on 08/03/2021

11 Contact between groups or bubbles is Physical separation is managed by keeping separate bubbles Contact between groups Updated not minimised or distance between in designated classrooms, with movement routes defined to and bubbles minimised. 18/03/2021 individuals maintained and properly minimise cross contamination. SD rules briefed and Reviewed supervised. Seating plans in place to limit close-contacts. compliance supervised. 16/04/2021 Separate facilities for each bubble in place, where possible – Ongoing toilets, handwash stations, bottle refill stations, lunch and assessment recreation areas. Students and staff trained in SD rules. Staff present during lessons, breaks and lunchtime, and ensure SD rules are being observed Reminder sent to staff and students about wearing masks and social distancing. As of 19/11/2020 Year 12 and Year 13 are separate bubbles with separate area of the TMC, separate toilets, and recreational areas. Return to School letter sent to parents and staff 25/02/2021 explaining the measures and procedures in place for full opening from 08/03/2021

Page 35 of 74 Student briefings took place on 08/03/2021 12 Distinct and consistent groups or Physical separation is managed by keeping separate bubbles Bubbles kept separate. Updated ‘bubbles’ not maintained or separated in designated classrooms, with movement routes defined to In a positive case it is easy 25/02/2021 and so, in the event of a positive case, minimise cross contamination. to identify the bubble, and Reviewed difficult to identify those who may need Seating plans in place to limit close-contacts. close contacts. 16/04/2021 to self-isolate. Separate facilities for each bubble in place where possible – Actions will be defined by Ongoing toilets, handwash stations, bottle refill stations, lunch and the flow chart and by the assessment play areas. advice of Essex T&T. Flow chart in place to define what actions are appropriate following a positive case. Essex Test & Trace advice will be sought and acted upon. Where areas are shared, procedure in place for sanitising all surfaces and ventilating the rooms. Ofsted informed within 14 days of any positive case with the Nursery. 13 Insufficient control measures for larger Bubbles based on year groups throughout the School. Measures in place to Updated groups with greater risk of infection and The risk of infection across year group bubbles is controlled minimise risk of infection 18/03/2021 need to all isolate. by: across the whole division Reviewed Physical separation by keeping separate bubbles in or the whole School. 16/04/2021 designated classrooms, with movement routes defined to Ongoing minimise cross contamination. assessment Separate facilities for each bubble in place, where possible – toilets, handwash stations, bottle refill stations, lunch and play areas. Classrooms arranged to maximise SD and all students to be facing forward in the Prep and Senior Divisions. Seating plans in place to limit close-contacts. Pre-Prep rooms can be set up in other configurations, after a suitable risk assessment. Staff to maintain 2m distance from students where possible, or, if not possible, to wear PPE. Staff break areas to be set up to allow SD. Use of the Refectory by multiple year groups, separated by staggered sittings, with 10 minute break inbetween when all surfaces are sanitised and the room ventilated

Page 36 of 74 Reminder sent to staff and students about wearing masks, use of hygiene stations and social distancing and to clean classrooms after use and to ventilate rooms. Return to School letter sent to parents and staff 25/02/2021 explaining the measures and procedures in place for full opening from 08/03/2021 Student briefings took place on 08/03/2021 14 Large gatherings, such as assemblies or Gatherings and assemblies to primarily be based outdoors, Gatherings of more than Updated collective worship with more than one or remotely via Teams. Any collective groups over 15 people one bubble prevented. 25/02/2021 group, not avoided. will be within the year group bubble, with SD. Reviewed Mass can take place in the Chapel with SD between bubbles, 16/04/2021 and all the congregation wearing masks. All usable windows Ongoing and doors are to be opened. assessment Where Mass takes place daily only the plastic wipeable chairs are to be used, and sanitised before and after use. Small groups of professional or non-professional singers are able to sing in front of worshippers both outdoors and indoors. Singing in groups should be limited to a small, set group of people and should not include audience/congregation participation. Musical ensembles can take place in large well ventilated areas with mixed group bubbles so long as the total number does not exceed 15, and the bubbles are separated by a minimum 2 metres and the aerosols from wind instruments are aimed away from other people. A full risk assessment must be carried out to identify how hazards and risks are controlled.

15 Insufficient controls for those pupils Specialist teaching and care to be undertaken at a distance of Controls in place for Updated allowed to mix into wider groups for 2m or greater. If staff need to be closer to students, PPE is to specialist teaching, 24/09/2020 specialist teaching, wraparound care and be worn. wraparound care and Reviewed transport. On transport, students in Year 7 or above are required to transport. 16/04/2021 wear a face covering and SD as far as reasonably practicable. Ongoing Where SD is not possible, students will be told to sit with assessment

Page 37 of 74 other students from within their bubble. Temperature checks and sanitising of vehicles in place. Students in Year 7 or above are required to wear a face mask/covering when outside of their bubble.

16 Younger pupils not supported in Younger pupils to be briefed on distancing, and regularly Students encouraged to Updated understanding the importance of reminded. For the very youngest in the Nursery this may not maintain distance, and 08/10/2020 maintaining distance, not touching staff be possible. To mitigate this an hourly schedule of hand other measures in place Reviewed and their peers - where possible. washing, regular-touch and hard surface cleaning is in place. where this is not possible to 16/04/2021 Temperature checks are also undertaken on all staff and reduce the risk of infection. children when they arrive. Bubbles are in place throughout the School. Any staff who crosses a bubble must wear PPE. Reminder to students about wearing masks, use of hygiene stations and social distancing.

17 No specific help and preparation for the SEND staff present in each Division, who identify and SEND plans in place and Updated changes to routine for pupils implement the individual needs of the students. implemented. 04/08/2020 with SEND (whether education, health Reviewed and care plans or on SEN support). 16/04/2021

18 Where a pupil routinely attends more Students limited to attending one setting within a single year Risks reduced of cross- Updated than one setting on a part time basis (e.g. group bubble. contamination across year 04/08/2020 dual registered) the system of controls group bubbles. Reviewed not considered collaboratively to address 16/04/2021 identified risks 19 Classrooms do not have side-by-side All Prep and Senior classrooms to be set up with side-by-side Risks reduced by Updated seating or forward facing desks to seating and forward facing desks, where practicable. Other considered room set-up. 08/10/2020 reduce risks. measures will also be implemented where possible, such as Reviewed maximising the distance between desks, and ensuring good 16/04/2021 ventilation. Pre-Prep rooms can be set up in other configurations, after a suitable risk assessment. Reminder sent to staff to clean classrooms after use and to ventilate rooms.

Page 38 of 74 20 Needs of each age group and class not The Heads of Division, Heads of Department Heads and The facilities, activities and Updated considered discretely in terms of Year, and Curriculum Leaders will ensure that the facilities, support services enhance 25/02/2021 support, activities and facilities. activities and support services enhance the delivery of the the delivery of the Reviewed curriculum. curriculum. 16/04/2021 Hot meals reintroduced with adequate social distancing, designated bubble areas, sanitising areas between use, and timed separation.

21 Trainee teachers not sufficiently briefed, All Trainee teachers are supervised, trained and included in Trainee teachers sufficient Updated hosted and integrated in their support to the teaching activities. briefed hosted and 25/02/2021 School. A new staff induction day took place on 01/09/2020. Staff integrated. Reviewed INSET and preparation days 02/09-07/09/2020. 16/04/2021 New staff COVID-19 induction completed 06/01/2021 Ongoing Reminders sent to staff about wearing masks, use of hygiene assessment stations and social distancing and to clean classrooms after use and to ventilate rooms before and after lessons. Staff briefings twice weekly. Induction in place for new staff Return to School letter sent to parents and staff 25/02/2021 explaining the measures and procedures in place for full opening from 08/03/2021 22 Volunteers not checked, left In most cases volunteers will not be left unsupervised. Before Volunteers mostly Updated unsupervised, allowed to work in being left unsupervised a volunteer is to have a cleared supervised, or DBS cleared. 04/08/2020 regulated activity or supported. enhanced DBS. Reviewed (23/07/2020) As per Working with School Visitors Policy and Volunteer 16/04/2021 Policy Ongoing assessment 23 Recruitment process and pre- HR Department to manage the recruitment process and HR ensure legal Updated appointment checks not following legal ensure all pre-appointment checks are completion prior to requirement are met prior 04/08/2020 requirements. (23/07/2020) appointment. to appointment. Reviewed 16/04/2021 Ongoing assessment 24 New staff and pupil registration and Staff and student training to be undertaken to confirm All new staff and pupils Updated induction processes not adapted or current rules, procedures and risk assessment controls. undertake induction and 25/02/2021 compliant. New staff induction took place on 01/09/2020 health & safety training

Page 39 of 74 Staff INSET and preparation days 02/09 to 07/09/2020 Reviewed Year 7 and Year 12 familiarisation days on 07/09/2020 16/04/2021 New staff COVID-19 induction completed 06/01/2021 Ongoing Reminders sent to staff and students about wearing masks, assessment use of hygiene stations and social distancing and to clean classrooms after use and to ventilate rooms before and after lessons. Return to School letter sent to parents and staff 25/02/2021 explaining the measures and procedures in place for full opening from 08/03/2021 25 Support staff and TAs in regulated HR department to manage the recruitment process and HR ensure legal Updated activity do not have the appropriate ensure all pre-appointment checks are completion prior to requirement are met prior 04/08/2020 checks. appointment. to appointment. Reviewed 16/04/2021Ongoin g assessment 26 SCR not updated with DBS related HR to remain in School throughout lockdown. Checks are SCR and required Updated issues and required documents not conducted as per guidance. documents will be verified 05/01/2021 properly verified or recorded. SCR updated as required. and recorded by the HR Reviewed Verification of documentation has taken place. Department as required. 16/04/2021 Ongoing assessment 27 Plans to separate work, learning, Routes and student handover to specialist staff established Plans for working and Updated meetings, activities and play outside not and communicated. learning outside are fully 04/08/2020 fully considered. Each bubble allocated their own outdoor area for lunch and considered and procedures Reviewed recreation. Variety of options in place to mitigate weather put in place for activities. 16/04/2021 conditions. Ongoing Staff meetings to be held via Zoom or SD setting. assessment 28 Opportunities for non-contact sport, Specialist staff have consulted, planned the curriculum and Non-contact sport and Updated adventure play, Forest School, gardening will deliver lessons ensuring SD. Forest School have been 19/10/2020 etc. not regulated or considered Shared resources/areas will not be used unless suitably considered and appropriate Reviewed sterilised between groups actions taken. 16/04/2021 Sport conducted outdoors where possible. Any indoor Ongoing activities to take place following a suitable risk assessment assessment and implementation of safety measures, including following national sporting body guidelines.

Page 40 of 74 Covered areas have been installed to allow sport and recreation in all weathers. 29 Sporting, play and SD rules unclear to Staff, parents will be notified about SD rules for sport and Sporting, play and SD rules Updated staff, pupils, parents and visitors. play through briefings, emails, and inductions. clear to staff, pupils, 29/06/2020 parents and visitors. Reviewed 16/04/2021 Ongoing assessment 30 Physical education, sport and physical A risk assessment is completed for PE, sport and physical System of control in place. Updated activities not following the measures in activities which identifies the controls. In particular 14/09/2020 their system of controls. consideration of the activity to take place outdoors, and with Reviewed sufficient SD and non-contact. 16/04/2021 Resources will not be shared where practicable. Ongoing Resources sanitised thoroughly after use. assessment 31 Pupils not kept in consistent groups, All activities to take place in year group “bubbles”. Staff are Cleaning and hygiene Updated maximising distance between pupils or to brief students in cleaning and hygiene measures prior to the measures are maintained 04/08/2020 paying scrupulous attention to cleaning activity, and maintain sufficient supervision during and after during physical activities. Reviewed and hygiene during sports activities. the activity to ensure that the measures are adhered to. 16/04/2021 Ongoing assessment 32 Sports equipment not sufficiently A risk assessment is completed for PE, sport and physical Cleaning and hygiene Updated cleaned between each use by different activities which identifies the cleaning requirements. Staff are measures are maintained 04/08/2020 individual groups. to brief students in cleaning and hygiene measures prior to the after physical activities. Reviewed activity, and maintain sufficient supervision during and after 16/04/2021 the activity to ensure that the measures are adhered to. Ongoing assessment 33 Drama, dance and music activities not Staff and students reminded and checked regularly that they Drama, dance and music Updated applying SD or hygiene rules are complying with hygiene and SD rules. staff applying SD and 04/11/2020 Specialist dance staff will deliver lessons ensuring SD and hygiene rules. Reviewed hygiene rules. 16/04/2021 Individual music lessons can take place in a practice room Ongoing with 2m SD and a screen between teacher and student. assessment Wind instruments and singing is permitted, following a suitable RA, with strict controls including distancing, ventilation, and large rooms / outdoors. Smaller practice rooms can be used for wind instruments

Page 41 of 74 and singing, only where the student is facing an open window, the door to the room is open, fans are used for mechanical ventilation, blowing towards the student and the open window. Tutors are to be 2m socially distanced and a screen erected in-between. Drama sessions will be risk assessed and adhere to SD guidelines. Areas marked out within drama classrooms, and areas well ventilated. Activities that need exertion, shouting and singing to be individually risk assessed and appropriate measures to be put in place. Students are to be kept in separate areas during breaks and outside activities, and kept within their bubbles. They will also be under staff supervision to ensure SD is maintained. Musical ensembles can take place in large well ventilated areas with mixed group bubbles so long as the total number does not exceed 15, and the bubbles are separated by a minimum 2 metres and the aerosols from wind instruments are aimed away from other people. A full risk assessment must be carried out to identify how hazards and risks are controlled. 34 Risk assessment for play, drama and Risk Assessments for play, drama and dance will be Appropriate Risk Updated dance activities not re-assessed. monitored by Line Managers/Heads of Division on a weekly Assessments in place and 18/03/2021 (23/07/2020) basis, and following any change in the School’s RA or policies, adhered to. Reviewed or any significant change in the advice from UK Government, Reviewed regularly. 16/04/2021 DfE, PHE, or other local government body. Ongoing Return to School letter sent to parents and staff 25/02/2021 assessment explaining the measures and procedures in place for full opening from 08/03/2021 Student briefings took place on 08/03/2021 35 Added risk of infection where there is Individual music lessons can take place in a practice room Appropriate Risk Updated singing, chanting, playing wind or brass with 2m SD and a screen between teacher and student. Assessments in place and 04/11/2020 instruments not reviewed. Wind instruments and singing is permitted, following a adhered to. Reviewed suitable RA, with strict controls including distancing, 16/04/2021 ventilation, and large rooms / outdoors. Smaller practice rooms can be used for wind instruments

Page 42 of 74 and singing, only where the student is facing an open window, the door to the room is open, fans are used for mechanical ventilation, blowing towards the student and the open window. Tutors are to be 2m socially distanced and a screen erected in-between. Activities that need exertion, shouting and singing to be individually risk assessed and appropriate measures to be put in place. Instruments sanitised after use. Classrooms to be well ventilated. Musical ensembles can take place in large well ventilated areas with mixed group bubbles so long as the total number does not exceed 15, and the bubbles are separated by a minimum 2 metres and the aerosols from wind instruments are aimed away from other people. A full risk assessment must be carried out to identify how hazards and risks are controlled.

36 Shared staff spaces are not set up or used Staff spaces to be rearranged to allow SD. SD will be maintained or Updated to allow staff to distance from each other. Where SD is not possible staff are to face the same direction, other measures put in place. 03/09/2020 or screens erected. Reviewed Shared staff spaces to be well ventilated. 16/04/2021 Ongoing assessment 37 Staff meetings and staff rooms Staff briefings and meetings to be held remotely, where Staff meetings and staff Updated unregulated in terms of space, possible. rooms regulated in terms of 03/09/2020 equipment, resources (copiers, kettles, Staff in ‘bubbles’ will have discrete equipment. Any shared space. Reviewed biscuits tins etc.) timings, SD and equipment will be subject to cleaning before and after use. 16/04/2021 purpose. Recreational space will be set up to allow for SD. Ongoing Furniture set up to allow for SD. assessment Areas cleaned on a daily basis by a dedicated cleaner.

38 Staff not having sufficient down All staff will be timetabled to have regular and suitable Staff are given sufficient Updated time/rest during the working breaks. breaks throughout the 22/05/2020 day/week? day/week. Reviewed 16/04/2021

Page 43 of 74 Ongoing assessment 39 Staff schedules do not build in the need The Heads of Division, Heads of Department Heads and Staff are able to manage Updated to avoid increases in unnecessary and Year, and Curriculum Leaders will consider workloads and their workload. 04/08/2020 unmanageable workload burdens. consult with employees to ensure that workloads remain Reviewed manageable. 16/04/2021 Ongoing assessment 40 Staff unable to manage the provision of The Heads of Division, Heads of Department Heads and Staff are able to deliver in- Updated both in-school and remote learning. Year, and Curriculum Leaders will consider workloads and school and remote learning. 04/08/2020 consult with employees over the provision of in-school and Reviewed remote learning. Sufficient support will be made available to 16/04/2021 assist with the workload as required. Ongoing assessment 41 Security, CCTV and access systems not Security on site 24 hours a day and have been throughout. Security, CCTV and access Updated regularly checked, updated and (where CCTV and access control in place and serviced regularly. systems checked regularly. 22/05/2020 necessary) re-coded. Reviewed 16/04/2021 Ongoing assessment 42 Parent, Pupil, Staff, Contractor, Visitor Communication of drop off and pick up procedures and Parent and staff are aware Updated drop-off and pick-up procedures, in and routes published and enforced by estates team. of drop off and pick up 25/02/2021 out routes not been shared, understood Signage in place. procedures and routes Reviewed or applied. Health declaration added to the Reception sign-in screens for into/out of school. 16/04/2021 visitors Ongoing assessment 43 Transit spaces (corridors), social zones Students to stay in their allocated bubble zone at all times. Measures are in place for Updated (common rooms / playgrounds) not Face masks must be worn by staff and students in Year 7 and corridors and cross over 25/02/2021 configured to separate different groups above in corridors/space where cross over is possible areas Reviewed Signage in place 16/04/2021 Sixth Form students to wear masks when inside the TMC Ongoing Refectory and Denford Hall configured to allow for SD when assessment hot meals are being served. Tables sanitised and rooms ventilated between sittings.

Page 44 of 74 44 Classrooms don’t reflect recommended Classrooms set out as per guidance. Forward facing desks, Classrooms reflect SD Updated layout, PPE, screening, enhanced where possible in the Prep and Senior Divisions. layout, PPE, screening and 08/10/2020 cleaning rules and timings. Pre-Prep rooms can be set up in other configurations, after a regular cleaning rules. Reviewed suitable risk assessment. 16/04/2021 SD between desk for all students and teachers. Ongoing PPE available (masks, visor, apron and gloves) for staff assessment Cleaning schedule in place. Cleaning products available in classrooms. Reminder sent to staff to clean classrooms after use and to ventilate rooms between classes.

45 Hand washing not part of school culture Handwashing stations are present at the entrance of each Handwashing takes place Updated or routine e.g. no regular breaks for hand bubble area. regularly, and is part of the 08/10/2020 washing during the School day. Staff and students briefed to handwash for 20 seconds with student’s routine. Reviewed soap and water each time they enter a building, and before 16/04/2021 and after activities, including eating and drinking. Ongoing Nursery children are required to wash their hands assessment additionally every hour. Reminder sent to staff and students to use hygiene stations on entrance to all buildings

46 Insufficient Hygiene Stations at Additional Hygiene Stations installed throughout the site. Sufficient Hygiene Stations Updated entrances, exits, toilets, classrooms, play throughout the site. 03/09/2020 areas, common rooms, staff areas etc. Reviewed 16/04/2021 Ongoing assessment 47 Hygiene Stations (including bins) not Hygiene Station stocks checked and cleaned as per schedule. Fully stocked Hygiene Updated stocked, checked and cleaned regularly. Audits on stock conducted. Stations 22/05/2020 Additional stock order as required. Reviewed Source from alternative suppliers if necessary. 16/04/2021 Ongoing assessment 48 Unnecessary items not removed from All such items removed and monitored and checked by No unnecessary items in Updated classrooms and other learning Health & Safety Officer. the classroom and other 16/04/2021 environments. learning environment.

Page 45 of 74 Memo emailed 11/09/2020 to all teaching staff to remove Reviewed items from shared desks and to sanitise them before and 16/04/2021 after use. Ongoing Further updates sent 26/11/2020 and 22/03/2021. assessment 49 Soft toys, furnishings, spare furniture All unnecessary items removed. This will be monitored by No soft furnishing, soft Updated and items that are hard to clean not the Health & Safety Officer. toys and items that are 16/04/2021 removed and stored securely. Fixed soft furnishings must be sprayed with Pathisol hard to clean in the Reviewed disinfectant at regular intervals and recorded on the cleaning classroom and other 16/04/2021 schedule. learning environment. Ongoing assessment 50 Individual and frequently used Pens, pencils and other stationery are supplied by the School, Stationery is not shared Updated equipment, such as pencils and pens not and kept on-site in a named bag (Prep). Clear pencil cases between students. 08/10/2020 shared by staff or pupils (who use their can be provided by parents. These are kept on the student’s Reviewed own). designated desk. Senior students will bring their own 16/04/2021 stationery and be advised not to share with others. Ongoing Reminder sent to staff and students to sanitise shared assessment equipment and not to share equipment, unless necessary.

51 Classroom based resources, such as Hard surfaces are cleaned by the designated cleaner each Shared surfaces and Updated books and games and all frequently morning, each break and at the end of each day. resources are regularly 08/10/2020 touched surfaces, which are used and All other shared resources are to be sanitised before and after cleaned and sanitised. Reviewed shared within a group or bubble not use using a spray sanitiser and wipes. 16/04/2021 regularly cleaned. Reminder sent to staff and students to sanitise shared Ongoing equipment and not to share equipment, unless necessary. assessment

52 Management of resources shared Classroom resources are not to be shared between classes. Shared resources will be Updated between classes or bubbles not cleaned PE and sports equipment will be sanitised in a solution of sanitised between groups. 03/02/2021 frequently and meticulously or rotated sanitiser, or using sanitising spray and wipes, before and Reviewed to be left unused and out of reach for a after each use. 16/04/2021 period of 48 hours (72 hours for plastics). There are recreation and lunch areas allocated to each Ongoing bubble. assessment Any shared space will be sanitised between uses. Reminder sent to staff and students to sanitise shared equipment and not to share equipment, unless necessary. First Impression cards to only be issued electronically. No physical cards are to be used.

Page 46 of 74 53 Pupils not limiting the amount of ParentMail sent 03/09/2020 communicating the list of items Students only bring Updated equipment brought into school daily to that are permitted to be brought into the School. essential items into School. 18/03/2021 essentials such as bags, lunch boxes, Homework sent in via Firefly Reviewed hats, coats, books, stationery and mobile Reading reported via Firefly 16/04/2021 phones. Parents to communicate with School via email instead of Ongoing Yellow Book assessment No physical materials, such as homework, to be brought into the School. All homework to be returned electronically. Examination papers and other paperwork that cannot be issued electronically to be handed out using gloves, or after using hand sanitiser. After the paperwork is collected it is to be stored for 72 hours before being marked. It should then be stored for another 72 hours before handing back using gloves, or after using hand sanitiser. 54 Pupils and staff taking necessary books All shared resources to be kept at the School. Any home Physical resources not Updated and other shared resources home not resources to be issued electronically. shared. 04/08/2020 sufficiently managed. Reviewed 16/04/2021 Ongoing assessment 55 Outdoor playground equipment should Outdoor playground equipment taken out of use, and Playground equipment not Updated be more frequently cleaned or left fallow. secured. used. 04/08/2020 Reviewed 16/04/2021 Ongoing assessment 56 Assemblies, break times, drop-off and All assemblies will take place remotely in classrooms. Assemblies, break times, Updated collection times not sufficiently well Collective worship will take place in the Chapel, in drop-off segregated where 03/02/2021 staggered. accordance with SD guidance, and with masks worn practicable Reviewed throughout. 16/04/2021 Bubbles have been allocated their own outdoor area for Ongoing lunch and recreation. assessment Refectory and Denford Hall configured to allow for SD when hot meals reintroduced. Staggered sittings to allow tables to be sanitised and rooms ventilated.

Page 47 of 74 57 Non -overnight educational visits not No Educational Visits are currently planned for the Lent All measures maintained Updated organised in line with protective Term 2021. during educational visits. 05/01/2021 measures (keeping children within In future, Education Visit Risk Assessment to be completed, Reviewed consistent groups) and COVID-19 including COVID-19 assessments and controls. Destination 16/04/2021 measures in place at destination. risk assessments to be reviewed and any concerns Ongoing communicated and rectified. assessment The visit is to be sufficiently supervised to ensure all controls are maintained 58 Meal times not de-conflicted or possible Refectory open to boarders for breakfast and supper. Lunch times staggered and Updated to achieve SD in the servery and dining Allocated seating in place. SD observed. 25/02/2021 areas whilst still providing sufficient Packed lunches supplied by parents or pre-ordered and Reviewed nourishment. supplied by catering service and delivered to classrooms by 16/04/2021 staff from within the “bubble”. Packed lunches delivered to Ongoing each building by Catering staff in PPE. assessment Students will eat in their allocated lunch areas Refectory, Denford Hall, St Francis Hall, and North Gallery configured to allow for SD where hot meals are served. Denford Hall and outdoor areas used with Prep Divisions. Staggered sittings to allow tables to be sanitised and rooms ventilated. 59 Organisation of breakfast and supper Breakfast & supper clubs will be staffed independently from Breakfast & supper clubs Updated club not revised in to small, consistent boarding mealtime supervision and will have a separate area run on a limited number 19/08/2020 groups and maintaining year groups or of the Refectory. Numbers are limited and students will sit basis and will be reviewed Reviewed bubbles. socially distanced to allow for a range of year groups weekly. 16/04/2021 attending. Ongoing assessment 60 Organisation of after school club not After school clubs to take place in the same location, and After school clubs will not Updated revised in to small, consistent groups with the same staff, as the main year group bubbles. increase risk of infection. 04/08/2020 and maintaining year groups or bubbles. Reviewed 16/04/2021 Ongoing assessment 61 Measures in School are not sufficiently Individual risk assessments and care plans are to be Care plans and measures Updated robust for extremely clinically vulnerable completed for clinically vulnerable students. Measures put in enable clinically vulnerable 16/04/2021 and clinically vulnerable to return to place to minimise the risk to students. students to return to Reviewed school. school. 02/03/2021

Page 48 of 74 Extremely Clinically Vulnerable students, who have been Extremely Clinically Ongoing advised by a healthcare professional to stay at home, to use Vulnerable students to use assessment remote learning. remote learning. 62 Pregnant women are in the ‘clinically Pregnancy risk assessments are to be completed, including a Pregnancy risk assessment Updated vulnerable’ category and not following section on COVID-19 safety. Pregnant women over 28 weeks completed with measures 16/04/2021 the relevant guidance. to be treated as a vulnerable person, and are to work from implemented. Reviewed home where possible.. Mitigation measure will be put in 16/04/2021 place. Ongoing assessment 63 Medical advice for vulnerable staff and Vulnerable staff identified through questionnaire. Medical advice for Updated children not being followed and Vulnerable children identified through medical form. vulnerable staff and 16/04/2021 insufficient support both at school and at HR advice acted upon. children followed and Reviewed home. Heads of Division aware of any vulnerable children and sufficient support both at 16/04/2021 plans and support in place. school / home. Ongoing Extremely Clinically Vulnerable students, who have been Extremely Clinically assessment advised by a healthcare professional to stay at home, to use Vulnerable students to use remote learning. remote learning. Extremely Clinically Vulnerable to remain at home where Extremely Clinically possible, or, if attending site, have an individual RA Vulnerable staff to work completed. from home where possible. 64 Those with particular characteristics and HR Department to identify any staff with an increased risk. Measures implemented to Updated an increased COVID-19 risk not Healthcentre, Heads of Division and Heads of Year to mitigate the risks of staff 04/08/2020 identified and sufficient measures taken identify students with an increased risk. Medical Forms and students with Reviewed to reduce risks. completed by parents particular characteristics 16/04/2021 Individual risk assessments completed, with measures and increased COVID-19 Ongoing implemented. risk. assessment 65 Pupil and staff mental health and HR aware of staff concerns, through confidential access. Pupil and staff mental Updated wellbeing not considered with Heads of Division aware of student concerns. health and wellbeing 22/05/2020 individual needs not identified or Counselling services available within School setting properly considered with Reviewed supported. Online counselling service available and contact details individual needs identified 16/04/2021Ongoin circulated to staff. and supported. g assessment 66 Insufficient pastoral and extra-curricular Heads of Division, Heads of Year, and Curriculum Leaders Pastoral care and co- Updated support for pupils to rebuild friendships to ensure sufficient staff and activities to deliver pastoral curricular activities 04/08/2020 and social engagement. care and co-curricular programme. sufficient for students to re- Reviewed build friendships and 16/04/2021Ongoin socially engage. g assessment

Page 49 of 74 67 Insufficient support to address and Heads of Division, Heads of Year, Health Centre Manager Support in place to respond Updated equip pupils to respond to COVID-19 and H&S Officer to put in place plans, both pro-active and to COVID-19 related issues. 04/08/2020 related issues. reactive, to deal with COVID-19 related issues. Reviewed Flow charts identify action points and mitigation measures. 16/04/2021 Ongoing assessment 68 Re-scheduling of activities not operating Any activities unable to operate efficiently or safely will be Activities cancelled that are Updated efficiently or safely due to SD rules and cancelled. not efficient or safe due to 10/08/2020 timings SD rules and timings. Reviewed 16/04/2021 Ongoing assessment 69 Plans, briefing and statistics for ISI / All plans and briefings recorded and available for inspection. Plans, briefings and Updated Ofsted visit not updated. COVID-19 related statistics recorded centrally. statistics available for ISI / 05/01/2021 NHS LFD Test & Trace system in use. Ofsted inspection. Reviewed 16/04/2021 Ongoing assessment 70 Roles suitable to home working, such as Line Managers to consider, on a role-by-role basis which jobs Certain admin staff able to Updated administration, not considered to help are suitable for home working. work at home 16/04/2021 reduce risks of infection in school. Shielding has ceased for people who are Extremely Clinically Reviewed Vulnerable. 16/04/2021 Individual RAs in place for ECV staff working in the School. Ongoing assessment

Page 50 of 74

Medical Risk Assessment in the COVID-19 Environment

Remarks / Hazard Control Measures Outcome Re-assessment 1 Are those staff and pupils who are ill or Flow charts identify the procedure, including a 10-day Staff and students who are ill Updated tested positive in the last 10 days staying isolation period. They may not return until they are or test positive undergo a 25/02/2021 at home? symptom free for 24 hours. minimum 10 day isolation. Reviewed LFD completed on return to identify if the person is still 16/04/2021 contagious. Ongoing assessment 2 Is the procedure of isolating or sending There are on-site, off-site and boarders flow charts. There Written procedures in place Updated staff and pupils home for 10 days and are procedures if a member of staff or student develops for a staff member or student 16/04/2021 arranging a COVID-19 test understood if symptoms whilst on site, including sending them home, who develops symptoms Reviewed anyone becomes unwell in school? arranging for a test, contacting PHE, relocating the bubble whilst on site. 16/04/2021 or sending the whole bubble to isolate, and deep cleaning. Ongoing SAMBA II COVID-19 testing machine purchased for on- assessment site testing of staff, students and residents. Results received within 90 minutes of test. Lateral Flow Device (LFD) home testing in place for all staff and students on a twice weekly basis. Following a positive case close contacts are to be identified and told to isolate for 10 days.

3 Given the above do members of their A staff member contacts the family to inform them to self- Family members informed to Updated household or group understand they isolate for 10 days. self-isolate for 10 days. 05/01/2021 should self-isolate for 10 days? Reviewed 16/04/2021 Ongoing assessment 4 Is there an isolation room and bathroom Boarders can isolate within their bedrooms. All other Isolation room set up, and Updated available and adequately signed (from students are to be collected by parents / guardians. equipped with PPE. 18/03/2021 reception?) for those waiting collection Isolation Room and Toilets set up in PE2 with adjacent Reviewed and do those in attendance have access to toilets. Signage put in place when people are isolating. 16/04/2021 PPE? Deep cleaning to take place after the use of the areas,

Page 51 of 74 Ongoing assessment 5 Staff who have helped someone with The flow-charts state that other members of the bubble do Staff and students do not Updated symptoms and pupils who have been in not need to self-isolate immediately, however, close have to self-isolate unless 25/02/2021 “close contact” know they do not need to contacts will be identified and advised to isolate for 10 they develop symptoms, or Reviewed self-isolate unless they develop symptoms days. there is a positive test. 16/04/2021 themselves (in which case, they should If any of the bubble develops symptoms, they will also be Ongoing arrange a test)? told to isolate for 10 days. assessment

In the first instance the Essex Contact Test and Trace Team will be contacted for advice on further actions. Ofsted is to be made aware of any positive case in the Nursery within 14 days. 6 Staff not aware of meaning of “close Staff INSET on operating in a COVID-19 environment Staff trained and aware of Updated contact”: undertaken prior to the recommencement of the School “close contact” 05/01/2021  Direct close contacts: face-to-face operations. Reviewed contact with an infected individual for Induction completed for new staff 16/04/2021 any length of time, within 1 m, Ongoing including being coughed on, talking assessment face to face, or unprotected physical contact (skin-to-skin).  Proximity contacts: extended close contact (within 1 to 2 m for more than 15 minutes) with infected individual. Sitting in a small vehicle (car) with an infected person. 7 Do all understand they must wash their Staff INSET on operating in a COVID-19 environment Staff trained and aware of Updated hands thoroughly for 20 seconds with undertaken prior to the recommencement of the School hand washing procedures. 25/02/2021 soap and running water or use hand operations. Reviewed sanitiser after any contact with someone Reminder sent to staff and students about use of hygiene 16/04/2021 who is unwell? stations and social distancing. Ongoing Induction completed for new staff assessment Return to School letter sent to parents and staff 25/02/2021 explaining the measures and procedures in place for full opening from 08/03/2021 Student briefings took place on 08/03/2021

Page 52 of 74 8 Do staff know the area around a person Flow charts state that deep cleaning is to be undertaken in Staff trained in, and issued Updated with symptoms must be cleaned with an area occupied by a person with symptoms. This with, the flow chart to 05/01/2021 normal household bleach after they have includes sanitising of surfaces, as well as ozone treatment. confirm the actions needed Reviewed left to reduce the risk of infection? Reminder sent to staff to clean classrooms after use and to in the case of a person with 16/04/2021 ventilate rooms symptoms. Ongoing assessment 9 Science of risk not understood e.g. less Professional advice available from resident paramedic Risk understood and Updated severe symptoms in adults, younger and School Medical Officer. procedures to follow are 22/05/2020 children less likely to become unwell. Symptoms and indicators publicised to staff. known by staff. Reviewed Consistent groups help. Flow chart in place following onset/report of symptoms 16/04/2021 Ongoing assessment 10 Is it understood that routine temperature Whilst temperature testing is not a reliable method of Staff to use the range of Updated testing is not a reliable method for testing for COVID-19 it is part of a wider group of safety measures to reduce 05/01/2021 identifying COVID-19 (or recommended procedures that together form the safety procedures. the risk of infection. Reviewed by PHE) Temperature testing is not solely used as a safety 16/04/2021 measure. The Prep Divisions will continue to check Ongoing temperatures of students on arrival. assessment LFD testing in place in the Senior Division 11 Hygiene rules not effective. “catch it, bin Staff and students aware of hygiene rules. Effective hygiene rules in Updated it, kill it” not re-publicised or applied. Additional posters displayed. place. 22/05/2020 Tissues and bins available in all classrooms and offices. Reviewed 16/04/2021 Ongoing assessment 12 No supervision of hand sanitiser use In the Nursery hand sanitiser is kept out of reach of Use of sanitiser controlled to Updated given risk of ingestion by young children. children. prevent ingestion by young 04/08/2020 (Skin friendly cleaning wipes is an In the Prep Division students use wall dispensers that children. Reviewed alternative). only dispense a small amount of sanitiser. The use of 16/04/2021 sanitisers is supervised by the teacher. Ongoing assessment 13 Young children and those with complex Support in place across the School. Support in place. Teachers Updated needs not supported in understanding Teachers support and supervise the hygiene procedures. ensure hygiene procedure 04/08/2020 importance of hygiene rules. (23/07/2020) are followed. Reviewed 16/04/2021

Page 53 of 74 Ongoing assessment 14 Lack of information on how to react to Staff to brief students on hygiene procedures, and ensure Staff and students aware of Updated coughing and sneezing using tissues (and compliance through supervision. procedures following coughs 08/10/2020 their disposal) or crock of arm and Posters on hygiene displayed around site. and sneezes. Reviewed immediately cleaning hands with soap Reminder sent to staff and students about the use of 16/04/2021 and water or hand sanitiser. hygiene stations and hand sanitiser Ongoing assessment 15 Pupils not aware of behaviours which Staff to brief students on hygiene procedures, and ensure Staff and students aware of Updated may increase the risk of droplet compliance through supervision. procedures to reduce droplet 04/09/2020 transmission (such as biting, licking, Posters on hygiene displayed around site. transmission Reviewed kissing or spitting). Staff INSET on operating in a COVID-19 environment 16/04/2021 undertaken prior to the recommencement of the School Ongoing operations assessment

16 Insufficient staff supervising and There is one dedicated residential Emergency Medical Sufficient staff in place to Updated supporting normal medical staff Technician (Health Centre Manager) and paramedics on support medical staff. 16/04/2021 particularly in their liaison with GPs etc.? site in the Senior and Preparatory buildings. Reviewed There is an on call system in place. 16/04/2021 Oversight from Little Waltham GP practice Ongoing assessment 17 Insufficient medical staff to deal with Non-contact thermometers purchased and training given Sufficient staff to deal with Updated temperature testing, isolating and to staff to take the temperature of every student at drop temperature testing, 25/02/2021 monitoring suspect COVID-19 cases, off. isolating and monitoring Reviewed outside appointments and normal medical Prep and Nursery staff to undertake temperature checks suspect COVID-19 cases, 16/04/2021 issues. on themselves on arrival. outside appointments and Ongoing Persons with a temperature over 37.7C advised to leave normal medical issues. assessment site and self-isolate for 10 days and seek a Covid-19 test. SAMBA II machine, LFDs and mail-in tests obtained to conduct on-site testing. Medical staff and selected staff trained to use the machine. 18 Insufficient First Aid trained personnel Paediatric First Aid trained staff will be available in the There will be First Aid Updated (ratio) for pupils in School and on Nursery and Pre-Prep trained personnel for pupils 04/09/2020 activities and sport. First Aid staff ratio well in excess of the minimum in school Reviewed required. 16/04/2021

Page 54 of 74 Emergency Medical Technician and Paramedic on site and Ongoing on-call 24/7 assessment 19 Procedures for First Aid to those that do First Aid procedures recorded and circulated to staff via Written procedures in place Updated not have COVID-19 symptoms unclear email. and trained to staff. 04/09/2020 and not briefed. (no need for extra Reviewed measures). 16/04/2021 Ongoing assessment 20 Requirements in EYFS on Paediatric First PFA training in line with recent modifications. EYFS staff have up-to-date Updated Aid (PFA) certification not identified At least 1 PFA on site at all times PFA training. 04/08/2020 given recent modifications and 3 month Reviewed extensions. 16/04/2021 Ongoing assessment 21 No or insufficient training for those Training will be provided. Training for those operating Updated operating temperature testing or other Records kept as required and monitored by Health Centre temperature testing and 05/01/2021 precautions that require new equipment. Manager. precautions that require new Reviewed Training not recorded for future reference. SAMBA II machine purchased to conduct on-site testing. equipment. Training 16/04/2021 Medical staff and selected staff trained to use the machine. recorded for future Ongoing LFD NHS testing training completed by testers. reference. assessment 22 Medical policy, procedures and Advice sought from Medical professionals and PHE Medical policies, advice and Updated appropriate response to spectrum of guidance documents and shared as appropriate with revised procedures shared 10/08/2020 medical issues not being revised or documentation updated. with staff as appropriate Reviewed shared? Medical forms completed for each student and kept in the 16/04/2021 Medical room and Healthcare plans in place where Ongoing necessary. assessment 23 Medical room(s) not properly equipped. Regular audit of supplies conducted. Medical room equipped. Updated Supplies sourced. 05/01/2021 Alternative suppliers sourced if required Reviewed SAMBA II machine purchased to conduct on-site nucleic 16/04/2021 acid testing. Ongoing LFD testing centre set up in Jubilee Hall to carry out daily, assessment weekly and ad-hoc testing on all staff and students on site.

Page 55 of 74 24 Lack of School decision regarding the UK Government advice to be acted on with PPE sourced PPE sourced following Updated level of PPE required for pupils and staff. sufficiently. advice. 29/06/2020 Training given as to use, care and disposal. Reviewed 16/04/2021 Ongoing assessment 25 Insufficient training for the wearing of Staff INSET on operating in a COVID-19 environment on Staff trained in PPE fitting, Updated face coverings including fitting, storing, 02/09/2020, including PPE fitting, storing and care storing, care and disposal 25/02/2021 care and disposal arrangements. arrangements. arrangements. Reviewed Staff and students in Year 7 and above are expected to 16/04/2021 wear a face mask or covering when moving in buildings Ongoing outside of their bubble. assessment Tutors to advise students on the wearing of face masks. Sixth Form students to wear masks in the TMC. Reminder sent to staff and students about wearing masks and use of hygiene stations Induction completed by new staff Return to School letter sent to parents and staff 25/02/2021 explaining the measures and procedures in place for full opening from 08/03/2021 Student briefings took place on 08/03/2021 26 Sickness management rules and the “don’t COVID-19 symptom flowcharts in place and reviewed Staff identified who are Updated come to work if you are ill” not regularly. assessed as safe to work 16/04/2021 understood or observed. Staff aware that they should not come to work if they from the campus. Reviewed have any symptoms and they must inform HR. 16/04/2021 Ongoing assessment 27 Different age groups with different risk School conducted year group-specific Risk Assessments. Attendance and safety of the Updated profiles for each group of staff and pupils Considerations on PPE requirements for different age different year groups on site 04/09/2020 not risk assessed? groups correctly assessed and site Reviewed Communication to parents tailored to year group and sent arrangement modified and 16/04/2021 in good time for preparation for returning. communicated via briefings Ongoing and email. assessment 28 Lack of knowledge on whom has been We have shared a list of symptoms with staff and parents. The School is aware of staff Updated tested (positive or otherwise) for COVID- Staff and parents have been expected to notify the School and parents who have been 25/02/2021 19 and if it is recorded (for elimination if they have tested positive. tested (positive or otherwise) Reviewed

Page 56 of 74 purposes). Evidence of negative result Records are kept of any cases by the Health Centre for COVID-19 and it is 16/04/2021 should not be requested Manager. recorded (for elimination Ongoing 90 antibody tests purchased purposes). assessment SAMBA II machine purchased to conduct on-site testing. LFD testing centre set up for daily, weekly, and ad-hoc testing of on-site staff and students. Ofsted made aware of any positive case in the Nursery within 14 days. 29 Insufficient information on who is still Records kept of students and all staff members that come Sufficient information on Updated shielding or had contact with anyone into contact with each ‘bubble’. which staff or pupil(s) have 25/02/2021 tested positive or suspected of COVID-19 The Health Centre Manager to keep a record of staff and been in contact with anyone Reviewed and if recorded. students who have tested positive or suspected of tested positive or suspected 16/04/2021 COVID-19. of COVID-19 have been Ongoing Ofsted made aware of any positive case in the Nursery recorded and actioned assessment within 14 days. Shielding recommenced. Extremely vulnerable people are advised to take extra precautions, undertake an individual RA, and work at home where possible. 30 Lack of recording of which staff and Students and staff showing symptoms will be assessed by Records are kept of staff and Updated pupils have been sent home with COVID- the Health Centre Manager. A record will be kept. students who have been sent 29/06/2020 19 symptoms (a cough, high temperature Flowcharts in place to outline the steps taken. home with COVID-19 Reviewed or shortness of breath). symptoms (a cough, high 16/04/2021 temperature or shortness of Ongoing breath). assessment 31 Lack of regular dialogue with those that Health Centre Manager monitors any declared cases of Regular dialogue takes place Updated have suffered from COVID-19 and/or are COVID-19 among the School community and ensure with those who have 22/05/2020 isolated at home. appropriate communication is in place. suffered from COVID-19 and Reviewed / or are isolated at home. 16/04/2021 Ongoing assessment 32 Information on anyone that may still be HR collates this information from staff. Information available Updated shielding another family member and Student communication requests this information. 16/04/2021 why this may preclude their attendance at Action is taken appropriately. Reviewed school. (23/07/2020) Staff who have received a letter from the NHS confirming 16/04/2021 they are Extremely Clinically Vulnerable to have an Ongoing assessment

Page 57 of 74 individual risk assessment completed to further enhance controls. 33 No separate area for temperature testing, Temperature testing undertaken in Prep Divisions and Appropriate provision Updated holding and isolation of pupils/staff. Nursery before entering the building with non-contact made. 19/01/2021 Areas not easily identified or regularly thermometer. People with temperatures above 37.70 will Reviewed cleaned? not be permitted into the building, and advised to isolate 16/04/2021 for 10 days, and a COVID-19 antigen test sought. Ongoing If, for any reason, the person allocated to take assessment temperature at entrance is unavailable, staff have been instructed to ensure their temperature is taken by another appropriate means (e.g. by contacting the Health Centre Manager). Parents are encouraged to take the temperature of their child each day before making the journey to School. 34 Temperature testing undertaken using We have purchased non-contact thermometers for each Temperature testing Updated unsafe methods, not reflecting SD rules, entrance. completed safely. 22/05/2020 not recorded or kept appropriately. Staff trained in use. Reviewed Disinfectant wipes kept alongside thermometers 16/04/2021 Those taking temperatures will be wearing PPE Ongoing equipment assessment Temperatures will be taken conforming to SD rules Records will be kept of any individuals with temperature of 37.70C or above 35 No procedure considered if a mobile The advice of the testing team will be considered. Testing of staff and students Updated testing unit is dispatched to test others in Testing will be undertaken in the bubble locations. to be undertaken in their 04/08/2020 School. (Testing will focus on the person’s Staff will accompany the testing team, wearing full PPE. bubble locations. Reviewed class, followed by their year group, then Team to be accompanied by 16/04/2021 the whole school if necessary. staff member. Ongoing assessment

36 Insufficient or no procedure for All staff trained in procedures. Sufficient procedures in Updated summoning emergency services, lack of Mobile phones/walkie talkies used as required. place. 29/06/2020 safe emergency evacuation areas and Security team marshal emergency vehicle in accordance Reviewed cleared routes in and out. with agreed routes. 16/04/2021 Evacuation areas marked out for each class, and walk- Ongoing through fire drill undertaken. assessment

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37 Visits of or to GPs / nurses / dentists and Health Centre Manager to liaise with local medical Health Centre Manager Updated local surgeries changed and not known by services to understand their updated procedures and aware of local health services 04/08/2020 staff and or pupils opening times. Reviewed Latest GP procedures confirmed during INSET Induction. 16/04/2021 Ongoing assessment 38 Insufficient registration, induction, The Estates team have established procedures in place Sufficient checks of Updated supervision (and temperature checking) of and continue to implement these under the supervision of contractors conducted. 22/05/2020 contractors where essential work is the Estate Manager and Health & Safety Officer. Reviewed required on site. COVID-19 controls included in contractor risk 16/04/2021 assessments. Ongoing assessment 39 Medical staff have insufficient or Supplies have been secured. Medical staff have sufficient Updated unsuitable PPE, cleaning materials and Training has been given. and suitable PPE, cleaning 16/04/2021 training for tasks. Stocks will be monitored and maintained. materials and training for Alternative sources identified. tasks. Reviewed 16/04/2021 Ongoing assessment 40 Policy on wearing uniform and if washing Students and staff instructed to wear appropriate clothing Clear policy in place. Updated also required to prevent infection for staff that can be washed daily. 08/10/2020 and pupils not re-considered. Staff and students in Year 7 and above (as per UK Reviewed Government advice) should bring in face masks/covering 16/04/2021 to wear when travelling around the site unless they Ongoing cannot wear it for medical reasons. assessment Communication to parents as part of the return to School briefings

Page 59 of 74

Boarding Risk Assessment in the COVID-19 Environment

Remarks / Hazard Control Measures Outcome Re-assessment 1 Boarding policies and procedures not Policies and procedures reviewed in light of Covid-19 Boarding staff fully involved Updated updated, regularly reviewed and guidance. Staff, parents and students informed of any in consultation for return to 24/09/2020 communicated. changes to standard operating procedures. boarding. Reviewed Boarding staff regularly briefing boarders during morning Parents & students informed 16/04/2021 meetings. of procedures that are in place during self-isolation period Ongoing and during normal term-time assessment operation via a handbook. Students briefed on arrival.

2 Security and access systems not Paxton door lock systems checked and activated ready in Appropriate measures in place Updated regularly checked, updated and re- all Houses. 13/08/2020 coded. Reviewed 16/04/2021Ongoin g assessment 3 Boarding staff have inappropriate All boarding staff have appropriate supplies of PPE and Appropriate measures in place Updated PPE, cleaning materials and training know how to request further supplies as required. A stock 13/08/2020 for tasks. of cleaning materials has also been supplied to each house. Reviewed 16/04/2021 Ongoing assessment 4 Communication and procedures for Staff fully briefed and involved in decision-making for Documents/handbooks Updated welcoming back overseas pupils not procedures for both self-isolation period and full return to produced for staff 13/08/2020 applied. boarding. responsibilities and duties Reviewed Heads of Boarding (HoB) responsible for ensuring their Meetings arranged and 16/04/2021 staff teams comply with the protocols. fulfilled with boarding staff Ongoing assessment

Page 60 of 74 Vice Principal (Boarding) responsible for ensuring HoBs are fully informed and supported to enable them to carry through the agreed procedures 5 No plans or alternative arrangements Arrangements for private transport in place for collection Arrangements in place for Updated for boarders to travel on dedicated from places of isolation, if required. Boarders advised not to private transport operated by 19/01/2021 school transport rather than public use public transport. school drivers using school Reviewed transport. Self-isolation procedures in place for boarders arriving from vehicles 16/04/2021 countries outside the UK Travel Corridor. As of 18/01/2021 Ongoing all arrivals from all countries outside the UK are to assessment undertake quarantine. Ongoing assessment 6 Insufficient space and resources for Boarders are required to complete a COVID-19 test within No boarders outside the Updated isolating overseas pupils (for 2 72 hours before travel. After arrival in the UK they must corridor are permitted on-site 16/04/2021Review weeks?) on their return. complete 10 days in quarantine, during which two further until the 14-day quarantine is ed PCR tests are required. completed off-site 16/04/2021 Procedures and staffing in place to ensure self-isolation Ongoing rules are adhered to. assessment 7 Insufficient controls for boarders to Specific safety procedures in place to minimise the risk of Controls in place to minimise Updated move between residential and school infection between residential and day school groups, the risk of infection between 05/01/2021 day groups. including ensuring boarders are roomed by year group boarders and day students by Reviewed bubbles, and remain in these year groups when socialising, maintaining bubbles and 16/04/2021 eating, and undertaking activities. All boarders wash insisting on handwashing on Ongoing hands when entering/leaving their Houses. entry/exit from House. assessment LFD testing in place. 8 SD, separation and socialising rules Staff & boarders receive clear instruction on 2m social Appropriate measures in place Updated not adhered to in the boarding house. distancing rule at all times. Code of conduct is updated to 08/10/2020 reflect this behaviour expectation. Reviewed 16/04/2021 Return to School letter sent to parents and staff 25/02/2021 Ongoing explaining the measures and procedures in place for full assessment opening from 08/03/2021Parents & students informed of procedures that are in place during self-isolation period and during normal term-time operation via a handbook. Reminder sent to staff and students about wearing masks, use of hygiene stations and social distancing

Page 61 of 74 9 Rules and procedures for exeat, trips No boarding trips or activities off site during the Trinity Appropriate measures in place Updated and activities out (or not!), Term 2021. 16/04/2021 appointments or visits from family No visitors/family members allowed into the boarding Reviewed and / or guardians not complied with house. This is made clear to parents/guardians in written 16/04/2021 or understood. communication. Ongoing assessment 10 Fire instructions and new procedures The only change to normal fire procedures is to ensure 2m Appropriate measures in place Updated not reviewed, understood or social distancing at the fire muster points. This is 13/08/2020 rehearsed. (Fire drills, routes and communicated to staff & students and was rehearsed on the Reviewed assembly points) first evening once boarders returned. 16/04/2021 Ongoing assessment 11 Are there sufficient rooms and a An isolation building has been set up in PE2. Appropriate measures in place Updated bathroom to isolate and supervise Boarders may also isolate within their bedroom and a 25/02/2021 pupils (and staff)? separate bathroom will be made available for their use. Reviewed Should greater numbers need to isolate one or more 16/04/2021 boarding houses can convert into an isolation ward. If Ongoing further space is required the Rugby changing rooms can assessment provide 4 further wards. 12 Do those attending isolated cases The Health Centre Manager has procedures in place for Those attending isolated cases Updated know the procedures and have access medical staff attending to persons in isolation. are aware of procedures and 04/08/2020 to PPE? High-level PPE is available including Tyvek overalls, FFP3 have suitable PPE. Reviewed masks, visors, and nitrile gloves 16/04/2021 Ongoing assessment 13 Have parents been consulted prior to Parents have been informed that where possible, students Appropriate measures in place Updated start of term as to where boarders will displaying symptoms will be asked to transfer to their 13/08/2020 self-isolate should it be required? family home. For those where this is not practical, such as Reviewed Advice suggests boarders should self- non-local and international boarders, the school undertakes 16/04/2021 isolate in school (rather than go to care for the student on the school premises. Ongoing home). assessment 14 Laundry, bedding, furnishings, games Any unnecessary soft furnishing removed from the Appropriate measures in place Updated and items that are hard to clean not boarding house. 04/09/2020 removed and stored securely. Board games/books/cards removed from communal areas, Reviewed as deemed appropriate. 16/04/2021

Page 62 of 74 Pupils will be asked to bring their own games console Ongoing controllers (named). assessment Anti-bacterial wipes and hand sanitiser will also be available in the communal areas and students asked to wipe equipment used before and after use as an extra precaution. Secure storage rooms available.

11 Staff to pupil ratio does not reflect SD Each House has a minimum of 4 duty staff to ensure Appropriate measures in place Updated rules (including medical and sufficient levels of medical and emotional support. 24/09/2020 emotional support). Reviewed 16/04/2021 Ongoing assessment 12 Insufficient bathroom facilities if bed Bedroom allocation to be prioritised for those in the same Appropriate measures in place Updated spaces have been reconfigured. year group bubble. Bathrooms will be allocated to one year 04/08/2020 group bubble where possible. Reviewed 16/04/2021 Ongoing assessment 13 Clothes and bed linen not washed Boarders will be provided with individually named Appropriate measures in place Updated regularly and at appropriate setting laundry bags. 04/09/2020 (65o) Housekeeper to collect student laundry bags and bed linen Reviewed and bag them up by the entrance to the boarding house. 16/04/2021 Porters to collect the bags using face covering and nitrile Ongoing gloves and drop at the allocated area in the laundry. The assessment laundry staff are to empty the bags whilst wearing a face covering and nitrile gloves, and wash at 65C or greater. Porters to return the laundry by leaving it just inside the door to the boarding house, whilst wearing PPE. Laundry using a Dettol Laundry Cleanser. 14 Boarders not equipped with During the self-isolation period and regardless of age, Appropriate measures in place Updated authorised equipment to stay-in touch boarders who have phones will be allowed to keep these 13/8/2020 with parents. overnight. Reviewed They also have their school issued iPad. They will all be 16/04/2021 aware of the facility to use the House phone if required to

Page 63 of 74 contact parents – appropriate sanitation of the handset Ongoing would take place before and after use. assessment

15 Boarders aware of global news and Boarders have access to news via personal electronic Appropriate measures in place Updated how it may affect them or their family. devices and on the House noticeboards news feeds. Staff 04/08/2020 will also be encouraged to openly discuss issues Reviewed surrounding the pandemic with boarders, whilst remaining 16/04/2021 sensitive to unknown impacts it may have had on boarders Ongoing & their families. assessment

Dedicated School Transport and Driver Risk Assessment in the COVID-19 Environment

Remarks / Hazard Control Measures Outcome Re-assessment 1 Drivers not regularly briefed on changes or Staff INSET Operating in a COVID-19 environment Drivers trained on the School Updated included in staff briefings and revised safety training undertaken by all drivers. and driver-specific COVID-19 04/08/2020 schedules and notices. Driver specific COVID-19 procedures in place and safety procedures, and Reviewed briefed. updated regularly. 16/04/2021 Drivers regularly updated with any changes to Ongoing procedures. assessment 2 Drivers not fully considered or supported Staff COVID-19 questionnaire completed by drivers Drivers considered and Updated (particularly relating to age and to identify those who are vulnerable. supported. 04/08/2020 vulnerability). Their line manager to assess if further measures are Reviewed necessary, including not carrying out their duties. 16/04/2021 The line manager is to ensure the additional measures Ongoing are implemented. assessment 3 Drivers have insufficient / inappropriate Drivers issued with a stock of PPE and cleaning Drivers have sufficient PPE, Updated PPE, cleaning materials and training. materials. Drivers advised of how to restock supplies. cleaning materials and 04/08/2020 Staff INSET on Operating in a COVID-19 training. Reviewed environment safety training undertaken by all 16/04/2021 drivers. Ongoing Driver specific COVID-19 procedures in place and assessment briefed.

Page 64 of 74 Drivers regularly updated with any changes to procedures.

4 Dedicated transport not aligned with the Transport procedures to be considered alongside all Driver procedures and Updated principles underpinning the system of other School COVID-19 risk assessment controls and controls aligned with other 04/08/2020 controls procedures. School procedures and Reviewed controls. 16/04/2021 Ongoing assessment 5 Dedicated school transport not operating to Driver-specific COVID-19 procedures in place and Drivers ensure procedures are Updated SD and hygiene rules or with sufficient PPE briefed. adhered to, including SD, PPE 04/08/2020 and cleaning arrangements. Staff INSET Operating in a COVID-19 environment and cleaning arrangements. Reviewed safety training undertaken by all drivers. 16/04/2021 Parents and students briefed on the procedures in Ongoing place, including the expectation to wear a face assessment mask/covering for students in Year 7 and above, to SD, or if distancing is not possible, to sit in their year group bubble. Drivers are to ensure that the procedures are followed, and report to the Heads of Year any non- compliance. Drivers are briefed in the use of PPE and the cleaning arrangements. 6 Pupils not grouped together on transport Students informed to sit together in their year group Students group in year group Updated reflecting the bubbles that are adopted within bubbles if SD is not possible. bubbles. 04/08/2020 school. Drivers to ensure compliance. Reviewed 16/04/2021 Ongoing assessment 7 Insufficient or no use of hand sanitiser upon Drivers to ensure use of hand sanitiser when students Correct use of hand sanitiser Updated boarding and/or disembarking. board and disembark. 04/08/2020 Drivers issued with a stock of hand sanitiser and Reviewed advised of how to restock supplies. 16/04/2021 Ongoing assessment

Page 65 of 74 8 No additional cleaning of vehicles (all touch Schedule of cleaning issued to the drivers, and Vehicle touch points are all Updated points) before and after each journey. written record of cleaning kept. cleaned before and after use. 04/08/2020 Reviewed 16/04/2021 Ongoing assessment 9 Poorly organised queue and boarding Marshals present for drop off and set off at the Students observe SD when Updated process and SD not observed within vehicles School. queue and boarding the 04/08/2020 wherever possible. Student briefed on the expectations for safe boarding, vehicles. Reviewed SD, PPE, sitting together in year group bubbles, and 16/04/2021 hand sanitising. Ongoing assessment 10 Use of face coverings for children under (and Students in Year 7 and above expected to wear face Face coverings worn by Updated over the age of 11) as a mitigating measure masks/coverings whilst on transport students in Year 7 or above 04/08/2020 not understood by pupils and parents. Reviewed 16/04/2021 Ongoing assessment 11 Measures, in case of emergency, for the Transport flow-chart in place to confirm actions Measures in place following a Updated movement of a symptomatic pupil by school following a student developing symptoms during the student developing 04/08/2020 transport not considered in policy. journey, including additional PPE, increased symptoms. Reviewed distancing, and, if conditions permit, stopping the bus 16/04/2021 and socially distancing outside until alternative Ongoing transport can be provided to separate the student assessment with symptoms. 12 School vehicles not fully registered, insured, Statutory compliance items monitored including Statutory items completed Updated maintained and stocked with appropriate Section 19 Permit, MOT, 10-weekly safety checks, pre- and in place. 04/08/2020 hygiene materials. use visual checks, tax and insurance. PPE available. Reviewed Drivers issued with a stock of PPE and cleaning 16/04/2021 materials. Drivers advised of how to restock supplies. Ongoing assessment

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Support Staff Risk Assessment in the COVID-19 Environment

Remarks / Hazard Control Measures Outcome Re-assessment 1 Support staff not briefed on changes Support staff are briefed regularly by Line Managers Support staff understand the Updated regularly. including Estate Manager and Health & Safety Officer relevant procedures 25/02/2020 Relevant updates emailed to staff, as appropriate Reviewed Support staff to added INSET on Operating in a 16/04/2021 Covid-19 environment Ongoing Clear signage around the site to indicate new assessment procedures and instructions – reviewed regularly. Reminder sent to staff and students about wearing masks, use of hygiene stations and social distancing and to areas after use and to ventilate rooms. Return to School letter sent to staff 25/02/2021 explaining the measures and procedures in place for full opening from 08/03/2021 2 Drivers not fully considered or supported Staff COVID-19 questionnaire completed by staff to Staff considered and Updated (particularly relating to age and vulnerability). identify those who are vulnerable. supported 04/08/2020 Their line manager to assess if further measures are Reviewed necessary, including not carrying out their duties. 16/04/2021 The line manager is to ensure the additional measures Ongoing are implemented. assessment 3 Support staff have insufficient/inappropriate PPE has been provided to all staff. Staff have sufficient and Updated PPE, cleaning materials and training. Training has been given. suitable PPE, cleaning 04/09/2020 Stocks will be monitored and maintained. materials and training for Reviewed Alternative sources identified. tasks. 16/04/2021 Ongoing assessment 4 Cleaning regimes not enhanced, regularly Enhanced cleaning schedule in place and monitored Areas cleaned according to Updated reviewed, inspected or conforming to revised by Domestic Facilities Manager. agreed procedures. 22/05/2020 hygiene rules. Written record kept. Reviewed 16/04/2021

Page 67 of 74 Ongoing assessment 5 Security and access systems not regularly Security on site 24 hours a day and have been Security, CCTV and access Updated checked, updated and re-coded. throughout. systems checked regularly. 22/05/2020 CCTV and access control in place and serviced Reviewed regularly. 16/04/2021 Ongoing assessment 6 Reconfigured areas, zones and routes Reconfigured areas designated by Health & Safety Safe fire exits and routes in Updated hampering fire exits and routes. Officer to ensure fire exits and routes are compliant. place and tested. 29/06/2020 Walk-through fire drill conducted on the first day that Reviewed groups returned. 16/04/2021 Ongoing assessment 7 Fire and other emergency procedures not Revised fire routes published and communicated. Safe procedures are in place Updated reconfigured, routes not clear or regularly Latest version emailed to all staff and understood. 29/06/2020 inspected. Walk-through fire drill undertaken on the first day of Reviewed term. 16/04/2021 Regular inspections by the Fire Officer conducted. Ongoing assessment

Facilities Management Risk Assessment in the COVID-19 Environment

Hazard Control Measures Outcome Remarks / Re-assessment 1 Insufficient hand washing or hand At least one hand washing station in each bubble Sufficient handwashing facilities Updated sanitiser ‘stations’ for all pupils and staff to location. Extra handwash stations at other key areas, present. 08/10/2020 clean their hands regularly. such as each reception area, the Refectory, by the Sports Reviewed pitches, and at entrances to key buildings, including 16/04/2021 boarding houses. Reminder sent to staff and students, use of hygiene stations

Page 68 of 74 2 Policy and procedures for contractors on All contractors required to consider COVID-19 safety Policies and procedures Updated school sites not updated and / or enforced. and produce a COVID-19 risk assessment and policy. updated and enforced. 25/02/2021 COVID-19 specific rules updated in the “Rules for Reviewed Contractors” document. 16/04/2021 Procedures checked during construction site visits and audits. Contractors required to undertake LFD testing at the School. 3 Contractor health declaration and pre- Contractor health declaration issued and issues Health declarations in place Updated work briefings not considered or identified and acted upon. and acted upon. 04/08/2020 implemented. Work briefings required as part of the normal toolbox Toolbox talks include COVID- Reviewed talk procedures. 19 safety. 16/04/2021

4 Insufficient heating and/ or cooling system Plumbing and heating engineers on staff. Heating and cooling ability Updated (including insufficient fuel levels if Building Management System monitoring and maintained. 29/06/2020 applicable). controlling heating systems. Reviewed Back-up systems and components available. 16/04/2021 Fuel levels topped up twice weekly Ongoing assessment

5 Insufficient gas supply, maintenance, Plumbing and heating engineers on staff. Heating and cooling ability Updated checks, venting and valves. Building Management System monitoring and maintained. 22/05/2020 controlling heating systems. Reviewed Back-up systems and components available. 16/04/2021 Fuel levels topped up twice weekly Ongoing assessment 6 Air conditioning units, ducts, ventilation All air conditioning systems serviced. Equipment is certified for use. Updated and extraction systems not checked on re- Air conditioning can be used, but a fresh air supply 24/09/2020 occupying school facilities (including must also be maintained e.g. by opening windows and Reviewed workshops). doors. 16/04/2021 Air conditioning systems to use fresh air supply where Ongoing possible. assessment Fans used to assist air movement, but only where they can be placed next to a fresh air supply such as an open window.

Page 69 of 74 7 Centralised ventilation system that Ventilation and extraction systems maintained under Equipment is certified for use. Updated removes and circulates air to different statutory inspection schedule and in date. 22/05/2020 rooms is not using a fresh air supply. Reviewed 16/04/2021 Ongoing assessment 8 Electrical tests not up-to-date including Electrical fixed wiring inspections, emergency lighting Equipment is certified for use. Updated emergency lighting and PAT and PAT testing maintained under statutory inspection 22/05/2020 schedule and in date. Reviewed 16/04/2021 Ongoing assessment 9 All electrical equipment bought in to The School ensure all equipment brought from home is Equipment is certified for use. Updated school PAT tested? PAT tested prior to use. The staff Electrician is a 22/05/2020 qualified PAT tester. Reviewed 16/04/2021 Ongoing assessment 10 Water testing for temperature, flow and All water management and flushing in accordance with Water systems safe. Updated legionella not in date, recorded or tested the water risk assessment. 25/02/2021 on re-opening facilities. (23/07/2020) Tanks inspections, legionella and all other L8 tests Reviewed completed to the requirement of the Water Risk 16/04/2021 Assessment. Ongoing assessment 11 Insufficient arrangements for the Swimming Pool taken out of use March 2020. Cleanliness and water quality Updated operation, additional cleaning and security Automatic dosing system in place, and circulation maintained. 22/05/2020 (and use) of the swimming pool. maintained. Weekly manual chemical and water checks Reviewed carried out. Backwashes continued on the usual 16/04/2021 schedule. Ongoing Swimming pool access secured by both access control assessment and physical deadlocks. Pool cleaning and operations continue as normal. 12 Fire alarm panel, system and extinguishers Fire alarm testing and servicing maintained under Fire alarm system and Updated not in date and not serviced. statutory inspection schedule and in date. extinguishers certified for use. 22/05/2020 Fire extinguishers are also maintained under statutory Reviewed inspection schedule and in date. 16/04/2021

Page 70 of 74 Ongoing assessment 13 Fire doors propped open to limit use of Wedges issued to allow doors to be propped open. Contact with doors limited. Updated door handles and increase ventilation. All staff briefed to remove wedges in the case of a fire, Ventilation increased. 24/09/2020 or fire alarm activation. Reviewed All wedges to be removed by staff at the end of the day. 16/04/2021 Ongoing assessment 14 Limiting occupancy of as many rooms as Consideration given to all offices and communal work Staff not working together in Updated possible (offices, laundry, common rooms areas with regards to home working, SD, relocation, confined spaces. 04/08/2020 etc.) not considered. outside working and meetings, and mitigation Reviewed measures such as screens and ventilation. 16/04/2021 Ongoing assessment 15 Kitchen not reconfigured, stocked and The Catering kitchen has continued operations. Catering and Food Technology Updated cleaned if closed over a long period. The Food Technology kitchen had a pre-use clean prior kitchens fit for use. 04/09/2020 to reopening. Reviewed 16/04/2021 Ongoing assessment 16 Insufficient chefs, supervising staff and The Catering team has sufficient supervising staff and High standards of hygiene are Updated cleaners to maintain high standards of cleaners to maintain the high standards of hygiene. maintained. 22/05/2020 hygiene. Reviewed 16/04/2021 Ongoing assessment 17 Servery and dining room rules not fully Staff and students are briefed in SD. The Refectory rules ensure Updated considered, inadequate or safe including All staff and students having packed lunches and eating hygiene and SD. 04/11/2020 wiping table, chairs and hard surfaces them in their allocated bubble, or in allocated outdoor Reviewed between sittings. areas. 16/04/2021 Boarders are using the Refectory for breakfast and Ongoing supper. Seats are allocated to individual students. assessment Hand wash facilities and alcohol gel are present at the entrance to the Refectory. The chairs are arranged to ensure SD.

Page 71 of 74 Refectory, Denford Hall, St Francis Hall and North Room configured to allow for SD during hot meals. Staggered sittings to allow tables to be sanitised and rooms ventilated.

18 Insufficient drinking supplies and Water stations set up to re-fill drinks bottles in every Drinks and hydration are Updated hydration available in dining room and bubble. sufficient. 04/09/2020 around the school. Reviewed 16/04/2021 Ongoing assessment 19 Cleaners changed working patterns during Cleaners are assigned to a single bubble, and stay in Cleaners do not increase the Updated the day not discussed or agrees to meet the that area throughout their work day. They do not cross risk of cross infection, and are 04/08/2020 revised hygiene requirements. into other bubbles if possible. PPE is worn if bubbles aware of hygiene practices and Reviewed are crossed. cleaning procedures. 16/04/2021 Cleaners are briefed in hygiene regulations, and have a Ongoing schedule of cleaning in place. assessment 20 Cleaners have insufficient or revised Staff INSET in Operating in a COVID-19 environment Staff trained in PPE fitting, Updated instructions and training for appropriate undertaken on 02/09/2020, including PPE fitting, storing, care and disposal 04/09/2020 cleaning and the wearing and disposal of storing, care and disposal arrangements. arrangements. Reviewed PPE. Return to School letter sent to staff 25/02/2021 16/04/2021 explaining the measures and procedures in place for full Ongoing opening from 08/03/2021 assessment

21 New service level agreement not agreed All cleaners, maintenance and grounds staff are Cleaners, maintenance and Updated for contract cleaners, maintenance and employed by the School and are briefed on all COVID- grounds staff are trained. 04/08/2020 grounds for a new working environment. 19 safety training for staff Reviewed 16/04/2021 Ongoing assessment 22 Insufficient cleaning staff for revised Staff levels have been reviewing and temporary roles Sufficient cleaning staff in Updated cleaning schedule and deep clean of each recruited to ensure there are sufficient cleaning staff to place. 04/08/2020 room and space daily unless left fallow. maintain the cleaning schedule. Reviewed 16/04/2021 Ongoing assessment

Page 72 of 74 23 Insufficient immediate procedures Procedures in place, and a written record kept, of Cleaning schedule, quarantine Updated (quarantine and deep clean) and PPE cleaning schedule. and deep clean procedures in 04/08/2020 where areas contaminated with bodily Quarantine and deep clean risk assessments and place. Reviewed fluids. procedures in place, including the PPE required. 16/04/2021 Ongoing assessment 24 Cleaning staff not equipped or using All cleaners issued with PPE, and aware of where to get Cleaners have appropriate PPE Updated appropriate PPE including aprons, gloves additional supplies. and dispose of it safely. 04/08/2020 and face coverings and their subsequent Cleaners briefed on safe disposal. Reviewed disposal. 16/04/2021 Ongoing assessment 25 Laundry wash and dryers not serviceable, Staff engineers maintain the Laundry equipment. Laundry service maintained. Updated unable to cope with demand, temperature Wash product levels are maintained and monitored. 22/05/2020 requirements and insufficient wash Alternative suppliers will be considered for product Reviewed products. shortages. 16/04/2021 Ongoing assessment 26 Suspended services not re-set or reviewed A schedule of suspended services is maintained to Services re-started. Updated to cater for current school operation ensure all services are re-started when appropriate. 22/05/2020 including waste disposal. (23/07/2020) Reviewed 16/04/2021 Ongoing assessment 27 Scheduled or on-going building works not All contractors have agreed timescales and scope of Building works will not affect Updated reviewed given revised timetables, works to be completed. the School’s operation. 22/05/2020 staggered drop-off / pick-ups and hygiene Reviewed measures. (23/07/2020) 16/04/2021 Ongoing assessment 28 Suppliers not following appropriate SD Suppliers required to consider SD and hygiene in their Suppliers observing SD and Updated and hygiene measures and new routes, risk assessments and method statements. Any person hygiene. 22/05/2020 arrival details etc. (23/07/2020) not adhering to these will be removed from site. Reviewed 16/04/2021 Ongoing assessment

Page 73 of 74 29 Waste procedures not reviewed or Waste procedures briefed to Domestics and Waste removed safely. Updated sufficient to cater for increase in waste Maintenance staff, including safe handling and 22/05/2020 measures. (23/07/2020) disposal. Reviewed 16/04/2021 Ongoing assessment 30 Pest control services not sufficiently Pest control contract in place, with scheduled and call- Pest control maintained. Updated regular, recorded or deficiencies identified out visits continuing. 22/05/2020 and actioned. (23/07/2020) Reviewed 16/04/2021 Ongoing assessment 31 School vehicles not fully registered, 10-week safety inspections carried out prior to first use, School vehicle maintained, Updated insured, maintained and stocked with and then every 10 weeks. insured and stocked with 22/05/2020 appropriate hygiene materials. Insurance policies and registrations maintained. appropriate hygiene materials. Reviewed Appropriate hygiene materials stocked and utilised. 16/04/2021 Levels to be checked daily by the driver. Ongoing assessment 32 Contractors not maintaining social Contractors to provide risk assessment prior to work, Contractors carry out work Updated distancing or safety rules including coronavirus controls which detail social safely. 29/06/2020 distancing, PPE, and not carrying out works in area Visitors, staff and students Reviewed occupied by staff or students kept safe. 16/04/2021 Ongoing assessment 33 How often is this Risk Assessment Fortnightly reviewed? Daily? Weekly?

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